SAUNE COUNTY EOARD OF COMM//SS'ONERS' M'NUTES Tuesdov. ldnudru 02, zotg
Public Forum
7 Coll To Order
Commissioner Monte Shadwick called the meeting to order at 9:m AM, lamie Allen, Saline County Clerk, called the roll ofattendance with all Commissione.s present for the following agenda.
2 Public Forum
Joan Ratzlaff,9lina, stated the department updates should be in the public forum. Karen Shade, Salina, stated last year was a good year and is pleased with the Department of Senior Servicesbeing a new department with lhe county. Norman Mannel, Salina, wanted the Comrnission to be aware the Bond protection is being eliminated.
3 Approwl of Publ:tc Forum Agendo commissaoner Robert vidricks€n rhoved to remove items #2 and #3 county commission Minutes Approvalto next week public and approve the forum as amended. seconded bv commissioner Michael J white. Motion Deased 5-0.
4 Nofionol Stdlking Aworcness Month proclamotion Morgan Jones, presented DVACK, the National Stalking Awareness proclamation. Stalking is recogni:ed as intentionalharasshent, panern a ofbehavior directed at a specific person, causing that pe6on to feelfear and endangerment or endangerment ofthe person's immediate famiry. The variation in starking behavior ranges from hang_up phone calls to more directthreats toward a victim. The rikerihood ofinJury increases when the stalkinS behavior escalates over time. commuhitiescan better combat starkinB by raising awareneis, by adopting multidisciprinary responses by teams of rocar agencies and organizati;ns, and by providing more and better victim services. Morgan rones arso stated there isfiee community traininc avairabre. commissioner James L Weese rnoved to declare lanuary 2018 as National Stalking Awareness M;nth for Saline County. Seconded by Colnmissioner Rodger Sparks. Motion passed 5_0.
S Ndtionol Shvery ond Humon Tnfticking prcvention Month ptoclomation courtneyTrain, DVACK presented the National slaveryand Human Trafficking prevention Month Proclarnation Millions of men, women, and chirdren are victims of human which is the second- lar8est and fasrest growing criminal industry in the wo.ld. Human Trafficking'Jfficking, denies victims basic human dignity and freedom and is based on re.ruiting, harborin& and transportin' ;eople through use of force, fraud, and/or coercion foi the purpos€ of sexual exploitation or forced labor, Th;U.S, Justice Department has identified Kansas as an originating state fo. human trafficking and most trafficking in Kansas ihvorves rocal children The Dorhestic viorence Association of centrar Kansas isjoining tot.". 'nitrr uiorr,".r;;;;;;"rr, craminaljustice officials, and concerned citizeni throughout central Kansas andthe united states to observe National siavery and Human Trafficking p.evention Month. commissioner RodSer sparks moved to decrare Jahuary 2018 as Nationar sravery and Human prevention Traffcking Month tor;line county. seconded by Commissioner Robert Vidricksen. Motion passed 5-0.
6 RFA #703-78 RFD it Lqnd purchoses David Nilson, RurarFire District *lTreasurer, discussed RFA fi103-18 RFD #1land purchases. sarine county Rural Fir€ District #1 Board ofTrustees is asking for the Commission,s approval t; p;.chase 3,6 lots (a pproximately) in Gypsurn, Ka nsas a nd 9.0 lots in carlton, Ka nsas, at a iotal cost of ss,500.0o. The .easons for this purchase areto procure sites for the construction of two hew fire stations in the nearfuture- The funds for this purchase wirr be withdrawn from the Fire oistrict's speciar Equipment accouni. David Nirson stated rast month s quoted purchase amount of56,500 was incorrect; the actualpurchase amount is SS,5O0. Commissioner Roben Vidricksen asked who the land is deeded to. O*ia flii.o" ,t"t"a it it will be deeded to the Fire District. cornmissioner Robert vidricksen moved t. nio "pproved p-urch.se *,i"r." o, a .ign the contracts to approximatery 3'6 rots in Gypsum and g rots in carrton for future firehouse satesror a totarcost of 55,500.00. Seconded by Commissioner Michael J White. Motion passed 5_0.
1964 SAUNE COUNTY BOARD (E COMM'SS'ONERS' MINUTES CONNNUED Tuesdov. tonudn 02. 2078
7 RFA B1O1-18 2018 Motor crcdeE purchose Darren Fishel, Road Supedntendent, discussed RFA f1O1-18 request forthe purchase ofthree(3) new Motor Graders. Four bids we.e received for the award ofcontract. The Bidde6were: Foley Equipment Cate rpillar Model 12M3 - Total Amount (5777,000.00), Trade Guarantee (S450,OOO.0O), Total Cost Bid for 3 Ma.hines {S327,[email protected]; Foley Equipment Caterpillar Model 120M2 , Total Amount (S789,OOO.OO), Trade Guarantee (S450,000.00), TotalCost 8id for 3 Machines (S339,OOO.0O); Murphy Tracror John Deere ModetTTOGP _ Total Amount (5844,500.00), Trade Guarantee (5488,250.00), Total Cost Bid for 3 Machines (5356,250.00); Murphy T.adorJohn Deere Model6T0GP - TotalAmount (Sm7,OOO.OO), Trade cuarantee (5436500.00|, Total Cost Bid tor 3 Machines (5370,500.00). All bid documents were checked and found to be in compliance with the specifications lnstead ofguaranteed repurchase, thes€ machines have been bid with a €uaranteed trade amount. lhis mean5 the price for a trade in is only guaranteed ifthe dealer awarded rhe contract in 2o1g is awarded the contract in 2023. This isdue to the d iscontinuatioh ofthe repurchase program by the dealerships. In future calls for bid in 2023 it will be for the disposal ofthree machines, allowing all bidderslo offer a taade value for the machines. saline county has been using theTotalcost Bidding method for purchasing motor graders since 1990. Totalcost bidding letsthe county consider allmajor cost before actuallybuyinga ma€hine. Also, this method allows the county to acquire guarantees on maximum equipment cost throuSh competitive bidding. In writing, we have the purchase price, the maximum s/e willpayfor repairs and scheduled maintenance. The three motor graders schedured for reptrr€hase are a 2013 caterpillar 140M. staff recommends accepting the low Total cost Bid and award the bid to Forey Equipment. The Totar cost Bid is 5777,00o.00 for three new 2018 caterpillar 12M3 Electronic over Hydraulic Machines, with guaranteed trade of S450,000.00 in 2023. The total bid amount would be 5777,000.00 with a 2013 repurchase amount of 5450,000.00and repurchase increase offer of S45,Om.OO for totalout ofpocket expensefor 2018 of s282,000 00. Monies wirr come from the Road and Bridge capitar outray Fund, commissioner Rodger sparks moved to award the bid to purchese 3 new 2018 Motor Grade.to Forey Equipment for the purchas€ price of 5282,000.00 out ofthe 201.8 capitaloutlay funds. s€conded by commissioner James t weese. Motion oassed 5-0.
8 R@d ond gtutge 4th euor?€r Update Darren Fishel, Road and Bridge Road Superintendent, discussed the Road and Bridge 4th quarter department update Darren Fisher updated the commission on the Administration/shop consiuction; aurar operators; Work Completed including erosion control, tree workand culvert replacement/repair; and traffic control.
9 County Engineet 4th euorter lJdote Neil Cable, County Engineer, discussed the County Engineer 4th euarter department update. Neil Cable discussed completed projects, construction that was underway, and upcoming pro;eca. lO AdJownment
commissioner Rodger sparks moved to adjourn the meetihg at 10:08AM. seconded by commissionerJames L Weese. Motion passed 5-0.
Meeting - Coll fo @der Commissioher Monte Shadwick called the meeting to orde. at lO:12 AM with all Commrsstoners present for the following agenda.
lmryircd DtMng Deterrcnce prqrcm crcnt sheriff Ro'er 50rdan discussed the rmpaired Driving program Deterrence Grant The Sranr rs to renew the proSram for 2 years. commission€r MichaerJ white moved to auth-orize the chairto sign thegraht. by seconded Commissioner Robert Vidricks€n. Motion passed S-0. SAUNE COUN|Y B(,,,RD OF COMM'SSNNERS' MINUTES CONNNUED Tuesddv. tonuon 02. 20tg
Reorgonizotion of the Sotine County @/mmissionerc lor 2OI8 The Commission discussed the Reorganization ofthe County Commission for 2018 including the election of officers; setting times, dates, etc.; and appointment ofboards for 2018. Commissioner MonteShadwick moved to elect Commissioner Robert Vidricksen as Chairman, Commissioner Rodger Sparks as Vice Chairman and Commissioner James L Weese as Secretary for the 2018 County Commission. Seconded by Commissioner Michael J White. Motion passed 5-0. Commissioner James L Weese stated he app.eciated Commissioner Monte shadwick's expertise and leadership. commissioner Rodger sparks agreed. lt wasthe consensusofthe commission to continue meeting on Tuesday's of each week. commissioner Robert vidricksen moved to have all commissioners continue with their current boerd appointments except for commissioner Monte shadwlck and himsell changing from the salina Area chamber ot commerce and the Building Authority with the chanSes taking effect on February 1, 2018. Seconded by Commissioner Rodger Sparks. Motion passed 5-0.
Executlve *tsio/' commissioner Roben vidricksen moved to recess to Executive s€ssion under the Attorney/client privilege exception to the Kansas open Meetings Adfo. pending litigation. seconded by commissioherJames I weese. Motion passed 5-0. Also present were Rita Deister, County Administaator and Mike Montoya, County Counselor. The b(ecutive Session began at 1O:21AM and the regular s€ssion reconvened at 10:51 AM. No action was taken.
Cou nty Adml nistra|,/s UpdoE
Rita Deister, county Administrator, discussed an €thernet agreement with NexTech for the DeDartment of Senior Services; upcoming dates, sales tax and the county expense of travel40.15 policy update for mileage.
Meeting It - Adjournment
Commissioner Monte Shadwick adjourned the rheeting at 11:00 AM.
Meeungs Aatended December 19: Health oepartment Advisory couhcir - commissioner James I weese. December 2o: chamber of commerce _ Board MeetinS commissioner Monte shadwick; salina Airport Authority - comhissioner Robert Vidricksen. December 21: ARC Christmas l-unch - All Commissioners.
Documents Soned A/P Detailcheck Recister; A/p Detair wire Register; cash Requirement summary A/p payror; Nationar sta rking Awareness Month Proclamation; Nationar sravery and Human Traffiaking paevention Month prccramation; lmpaired Driving Deterrence prog*m Grant Renewar; sarine county Expense ofrraver poricy 40.15; Bid awards for 3 Motor Graders from Foley Equipment; NexTech Ethernet Agreement forthe Department ofSenior Services; correction orders: personar prope.ty - $20L70m,764,766-768; RearEstate #2o17oo0769,770;fruck - #20170no765
10 Oitke Collers Jean Kozubowskiwith the Salina Journal, Karen Shade, Norman Mannel,Joan Ratzlaff
BOARD OT COUNTY @MMISSIONERS
t-2-tt SALINE COUNTY AOARD OF COMM'SS|oNENS' M'NUIES CONNNUED Tuesdov,ldnuoN A. 20tg
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ATTEST: SAUNE COUNTY SOARD OF COMMISSIONERS' MINUTES Tuesdav. tonuory 09- 2078
Public Forum
L Co To Oder Commission€r Monte Shadwick called the rneeting lo order at 9:00 AM. Jamie Allen, Saline County Clerl! called the roll ofattendance with all Commissioners present for the lollowing agenda.
2 Public Forum
Karen Shade, Salina, asked for more transparency from the Commission. She stated there are motions beinS made outside of the Public Forum such as IRS Reimbursement mileage change, naminE of the chairman, and a 2 year grant application from the Saline County Sheriffs Department that happened last week. Norman Mannel, Salina, stated he agreed with Karen's cornments.
3 Approwl ol Publk Forum Agendo Commissioner Robert Vidricksen moved to approve the agenda forthe pubicforuft as presented. Seconded by Commissioner Michael J White. Motion passed 5-0.
4 Apprcval of County Commission Minu'€s lor December 79,2077 Commissioner Rodger Sparks moved to approve the County Commission minutes of December 19, 2OU as presented. Seconded by Commissioner James I Weese. Motion Dassed 5-0.
5 Approwl of County Commission Mlnutes tor December 22, ZO77 Commissioner Robert Vidricksen moved to approve the County Commission minutes of Decem bet 22,21]-j as presented. s€conded by Commisiioner Rodger Sparks. Motion passed 5-0.
6 Approwl of County @mmission MinuEs lor lonuory 02, 2O7g
Commissioher James L Weese moved to approve the County Commission minutes ofJanuary 02, 2O1g as presented. seconded by Commissioner Rodger Sparks. Motion passed S-0.
7 Reoryanlzotion ol Soline County Commissbn Boord for 2O7B
commission MichaelJ white moved to nominate commissioner Robe.t vidricksen as chairman, commissioner Rodger Sparks as Vice Chairman, and CommissionerJarnes Weese as Secretary of the Saline Countv commission. Seconded by commissioner Rodger spark. Motion passed 5-0. commissioner Robert vidricksen moved to adoptruesdays as the weekly meeting date in Room 107 with general operating hours from 8:45 AM to PM 5ioo or continuing until all scheduled business is concluded and the formal meetin8 time as 9:oo AM on Tuesdays. The exception tothis would be on holidaysandas otherwise posted. seconded bycommissioner Michael J passed white. Motion 5-0. The commissions General Appointments for 2o1g are as follows: sarine Airport Authority- commissioner Robert vidricksen; salina Aaea chamber ofcommerce - commissioner Robert Vidricksen; Central Kansas Mental Health - Comrhissioner MichaelJ White; Salina Saline County B'ilding Authority - commissioners Michael J white, Rodger sparks, and Monte shadwick; senior services committee - commissioner James I weese;TriRivers Fair Board - commissioner Rodge. sparks; Jair popuration Reduclion Committee - Commissioner Monte Shadwiak; Health Depanment Advisory Council - Commission James I weese. commissioner Robert vidricksen moved to approve the board appointments for 2018 as s€t forth by the Saline County Board of Comrn issioners effective February Ol,2ols. seconded by Commissioner .lames L Weese. Motion passed 5-0. Commissioner Monte Shadwick passed the gavel to Comftissioner Robert vidricksen. commissioner Robert vidricksen presented a certificate ofA;preciation to commissioner Monte Shadwick for bein€ the Saline County Commjssioner Chaj.man f.om 2015_2017.
1958 SAUNE COUNTY BOARD OF COMM$SioNERS' M'NUIES CONI'NUEO Tuesdov. lo nuo rv 09. 2078
8 RFA i105-18 S.T.O,P. violence Agsinst women Ad Grcnt Lt. sean Kochanowski and Jessica Hall from the Saline County sheriffs Depertment discussed RFA t105-18 5.lo.p. violence ASainst women Act Grant. The Sheriffs office is askinS permissio n to apply for a Federal 5.T.O.P. {services. TraininS. Officers Prosecutors.) Violence Against Women Act Grant, through the Kansas Governor,s Grants Program. The application had to be submitted by D ecember 27,2077. The funds from this process, Srant will be used to purchase softcode, a computer program that will make it easier to track civil specificallv Protection Orders, and notify other entities about service Total cost of Softcode will be approximately 54&400. The grant would be for 536,300 with the remaining S12,100 coming from the Sherift's gra if awa rded. oftice Reg istered offender a cco u nt. The sheriff's office staff recofi m ends acceptance of the nt commissioner Rodger Sparks asked if we would stillpurchase the softcode without thegrant. [t. Sean Kochanowski stated that they could not because they would not have the funds. commissioner Rodger Sparks asked jfthey had checked with lTto make sure it wascompatible. Jessica Hallstated they had. commissioner Monte Shadwick moved to authorize the sheriff'soffice to accept the funds for the FederalVAWA grant as requested by staff. Seconded by Commissioner James L Weese Motion passed 5-0
g RFA $O+78 Outdoor Woning Shen Menwrcndum ol Unde6tonding Hannah Stambaugh, Emergency Management Diredor, discussed RFA #1(X_18 OutdoorWarning Siren Memorandum of Understanding. In 2017 the cities of Salina, Gypsum, and Smolan purchaaed new outdoor warning sirens for their communities. In an effort to streamline agreements and uhderstandinSs, Saline County Emergency Management woaked with the City Councilslo c.eate a Memorandum of Understandin8 for the activation, testing, maintenanae, and monitoring ofthe outdoor warning sirens that is owned by each municipalitv, Since none ofthe outdoor warning sirens are owned by the County. but are activated and monitored bythe county, we felt it necessary to have a forhalagreem€nt in place as well as an established policy so that Emergency Management had proper a uthorizations by those citjes. This Request for Action is for the countv Commissionersto complete the formalagreement bysigning the Memorandum of Understanding for each municipality regarding the activation, testing, maintenance, end monitorinB ofthe outdoor warning sirens. EmerSency Management has met with each citY council and discussed the MOU and answered questions. Staff recommends approval and signatures of the County Commission on each M€morandum of understanding for each of the municipalities. This established MoU and subsequent policy on the outdoor sirens streamlines the processes used for adivation, testihg, maintenance, and monitorinSofthe outdoor warning siren system and clearly delineates who is responsible for what. The MOU was sent to the County counselor on May 18,2017 before it was disrributed and discussed with each city council. Commission€r James L Weese asked ebout the cityof Salina. Hannah Stambaugh stated it is coming. commissioner Rodger Sparks moved to sign the memoranduln of understanding with the cities of Brookville, Smolan. New Cambria, Gypsum and Assaria as requested bv staff. Seconded by Commissioner Monte Shadwick. Motion passed 54.
Lo Emergency Monogement Quorte y U6dte Hannah Starnbaugh, Emergency Management 0irector, gave the Emergencl Management Quarterly Update. She discussed the lourth quarter weather patterns and stated much of Kansas is in the Abnormally Dry category and severalareas in the Southwest part ofthe state in the moderate to Severe drought. Warm anomalies for Novemberand the first halfof December and the drv conditions have increased the outlook/Dredictions for wildland fires for February through Aprilof2018. Hannah Stambaugh also discussed Emergency Management projects including working with area medical/health facilities on the new emergency preparedness requirementsfor Medicare and Medicaidi working with ihe US Corps of Engineers on a flood and levee safety program; reevaluating Saline County's entire radio system/infrastructure; working on new burning regulations and updated the Commission on the Rural Fire Districts. Hannah Stambaugh stated they have given approximately 250 burn permits so far and 2018 permits are available. she also wanted to remind everyone that a burn permit is still needed for burn barrels. Commissioner Robeft Vidricksen stated he wanted to thank and congratulate Hannah, her staffand the committee members that participated in the new burn ban reCulation. lt seemed to be a very smooth transition and stated he had not heard any negative comments. He also asked about the Storm Fury on the Plains meeting coming up. Hannah Stambaugh stated the Storm Fury on the Plains meetinB will be February 7,6:3O PM at South High School. Comrn issioner Rodger Spa.ks tha n ked the Emergency Management Department for loaning theh command trailer to the Road & Eridge Department. SAL'NE COUN|V SOARD OF COMM'SS'ONERS' M'NUTES CONI'NUED fuesdov' JonudN (R' 2Ot8
L7 Pldnning ond zonlng Quorhrly U6ote David Neal, Planning and Zoning Director, gave the Planning and Zoning Quarterly Update. David Neal discussed zoning caset text amendments, and building permits. He stated that permits are maintaining a steady pace. There were 80 permits in 2017, ten more than last year, which is average Permit highlights include 16 new home permits and a shooting range coming soon He also discussed the environmental permits including 380 permits and inspections, 1 lead inspection, and 5 radon tests David Neal also went over the goals for next year including starting a radon inspedion program, setting a fee schedule, floodplain map and codes to be adopted by April 18th, working on a preferred buildable area map, and updated list ofzoning uses. Commissioner Robert Vidricksen asked ifthe city approved the shooting range. David Nealstated the CitV of salina did reviewthe Building Permit, and he works with the city ofsalina on utilities. commissioner Jarnes I Weese asked if the radon testing would be competing with private companies. David Nealstated thatisnot what they are wanting to do. Commissioner Monte Shadwick asked about who can make a trash complaint. David Nealstated anyone can make a complaint.
12 Announcements CommisJioner Robert Vidricksen stated during the Airport Authority meetings, they had a brief "What Happened 50 YearsAgo" and stated he wanted to start doing that with the County Commission. He stated on lanuary 8, 1968 the County Commission was reorganiu ed, just like they did today. Melvin Thelander was named Chairman, CarlRamsey was Vice Chairman, Frank Yost was named the Elector ofthe welfare Board. FoleyTractorwas the successful bidder for a motor grader in 1968 for 521,389. He stated last weekthe commission approved a motor grader for 5259,000. There was an agreement with the city of Salina, Saline county, and the Board of Education to developa 9line County city ofsalina Building Authority. SalineCounty wasto transter 560,000 from a special courthouse tund, and the City of 9lina S2&0o0 and the khool District 512,000, and the Saline County City ofSalina &.rilding Authority was created. In 1946 they voted to start a specia I jail/courthouse fund and in 22 yearsthey had 51,295,000.00.
L3 Adjoumment Commissioner Michael I White moved to adjourn the meeting at 9:45 AM. Seconded by Comrnissioner James L Weese. Motion passed 5"0.
Meeting l, - Co To Otder Commissioner Robert Vidricksen called the me€ting to order at 9:50AM with all Commissioners present forthe following agenda.
Othet Eusiness Commissioner Monte Shadwick addresced citizen concerns on department updates and taansparency.
Executire Sesslotl Commissioner Monte Shadwick moved to recess to Executive Session underthe Attorney-Client Privilege Exception to the Kansas Open Meetings Act for pendihg litigation. Seconded byCommissioner MichaelJ White. Motion passed 5-0. Also present were Rita oeister, county Administrator; Mike Montoya, County Counselor; Donnie Marrs, DMA Architects, PA; and Darren Fishel, Road and Bridge Superintendent. The Executive Session be8an at 10:06 AM and the regular session reconvened et 10:51 AM. commissioner Monte shadwick moved to extend th€ Executive SesJon by 15 minutes. seconded by Commissioner Michael J White. Motion passed 5-0. The Executive Session continued at 10:51 AM and lhe regular session recdnvened at 11:06 AM. No action was taken.
1970 SAL'NE COIJNTY SOAND OF COMM'SSIONERS' MINUTES CONT'NUED fuesddy,lonwry 09. 20tg
KDOC Juvenile Servhes Reinvestment Grcnt Request
Annie Grevas, Comfiunity Corrections Director, discussed a reinvestment grant for CAPS and the Departm€nt of Corrections Juvenile Services. Commissioner Monte Shadwick moved to put Community Cor.ections in charge of reporting ofthe Community Corrections Youth and Court Services Youth Grant. Second by Commissione. Michael J White. Motion passed 5-0. Commissioner Monte Shadwick moved to authorize the chairto sign grant asiurancesand put them on the publicforum next week. Seconded byCommissioner Rodger Sparks. Motion passed 5-0.
County Administtotors U'd,dte Rita Deister, County Administrator, discussed upcoming events including the lail Reduction Committee MeetinE. She also discussed an email she received from OCCK regardinE a erant they wjll be applying for from th e Ka nsas Deparlment of Tra nsportation fo r gus and 8us Faciljties Infrastrudure Investment. They are asking the Commission to write a letter ofsupport. lt wasthe consensus ofthe Commission to write the letter of support.
Announcements
Commissioner Robert Vidricksen stated he would not be able to attend the Saline County Economic Development meetings, but Commissioner James I Weese will be attending in his place. Commissioner MichaelJ White asked to have the agendas byThursday.
Meeting - Adjounment Commissioner Robert Vidricks€n adjourned the meeting at 11:26 AM.
Documents Signed A/P DetailCheck Register; A/P Detail Wire Register; Cash Requirement Summary; A/P Payroll; County Commission Minutes December 19,2017; County Commission Minutes December 22, 2017; County Commission Minutes forJanuary 02,2018; Memorandum of Understanding with Brookville,l(ansas; Memorandum ot Understanding with Smolan, (ansas; Memorandum of Understanding with New Cambria, Kansas; Memorandum of Understanding with Gypsum, Kansas; Memorandum of Understanding with Assaria, Kansas; KDOCJuvenile S€rvices Reinvestment Grant; Correction Orders - Personal Property #2018000004, 2018000007-10; Real Estare #2018000001, 2018000002.
10 Olrlce Co eE Jean Kozubowski with the Salina Journal, Karen Shade, Norman Mannel,ludy Larson, Tom Do6ey, Willie Vidricksen, Jon Blanchard.
/- /z-75 Robctt vd.k/r'c n, cholrmon g'L'NE COUNrY BOAND OF COMMI,SS|IOAIERS' M'NUTES CONT'NUED Tuesdov. lonuon (D' 2078
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SAUNE COUNTY BOARD OF COMM'SSIONERS' MINUIES Tuesddv. Jonuaru 23, 2078
Public Forum
I Ctll To Oder Commissioner Robert Vidricksen called the meeting to order at 9:00 AM. Jamie Allen, Saline County Clerk, called the roll of atte ndance with Commissione.s Robert Vidricksen, Monte Shadwick, Rodger Spark, and James I Weese present and Comhissioner MichaelJ White absent for the foliowing agenda.
2 Public Forum
Norman Mannel presented a paper to Commissioner Robert Vidricksen to share with the board.
3 Approwl of Public Forum Agendo
Commissioner Monte Shadwick moved to approve the agenda for the publicforum as pres€nted. Seconded by Commissione. Rodger Sparks. Motion passed 4{.
4 Apptovol of County Commission MinuEs for Januory 17, ZOT| Commissioner Monte Shadwick moved to approve the County Commission minutes ofJanuary 11, 2O1g as presented. Seconded by Commissioner lames L Weese. Motion Dassed 4-0.
S Approwl of County Commission Minutes lor Januory 75, 2078 Commissioner Monte Shadwick moved to approve the County Commission minutes ofJanuary 16, 2018 as presented. Seconded byCommissioner RodgerSparks. Motion passed +0.
6 Approval oI County Commission Minutes for ranuory 7g 2O7g Commissioner Monte Shadwick moved to approve the County Commission minutes forJanuary 18,201g. seconded by commissioner James I weese. Motion passed 5-0. commissioner Michael J white arrived at 9:03
7 tdle Fund Report lim DuEois, Cou nty Treasu rer, discussed the ldle Fund Report. He discussed the earnings offof interest th: County has earned. As of December 31, 2017 the County has €arned 5319,735.97 in Interest. that is a 5154900.00 increase from 201G.
a RFA i7O&78 frosh Complaint David Neal, Planning and zoning Director, discussed RFA s1o&18 Trash complaint. The commission is being asked to direct the county counseror to fire action in oistrict court against the property ownerofTs04west Pleasant HillRoad for violation ofsec.9.5-242 Generarprocedures. The administrative agencyshaI havethe authority and power to examine arr nuisances, sources offirth and causes of sickness that in its opinion may be injurious to the health ofthe inhabitants within the county. whenever anysuch nuisances, source offirth, or cause of sickness sharr be found to exist oh any private property or upon any watercou*e in this couhty, the administrative aSency sharr have the power and authority to ord€r, in writing the owner or occupant thereof at his own expense to remove the nuisance, source offirth, or cause of sicknes; within 24 hours, or within such reasonable time therealter as the administrative agency may order. David Near stated they have attempted to contact the owner, sent certifi€d mair that was rejected, and posted a notice on the door. gommissioner Mont€ Shadwick asked about other properties in that area that are similar. David Nealstated ifthey receive a complaint they willgo out and check it. commissioner Monte shadwick moved to authorize the county counselor to file action in District court propertyowner against the risted at 7so4 w preasant Hit Road as requested by stafl secohded by Commissioner Rodger Sparks. Motion Dassed S-0.
1981 SAL'NE COUNTY BOARD OF COMMISS'ONERS' M'NUIES CONT'NUED fuesdoy. lanuarv 23, 2078
9 Heolth Depdftment Update Jason ljller, Health Department Director, discussed the Health Department Advisory Council; lvlaternal Child Health; Woman, lnfant Child; Home Health; Public Health Emergency Preparedness; Health Education; Child Care [icensing; €pidemioloBy; Clinic; Highlights; and Upcoming events.
70 Livestock ond Expo 4th Qudrfzr UpdoE Rick Lamer, Livestock and Expo Director, discussed the livestock and Expo 4th Quarter Update. He discussed Noxious Weed, the Expo Center, County Farm, Oliver Hagg Memorial Scholarship, and the upcoming plans for 2018.
71. RFA #10918 Bid Aword Ior 2078 Mower Deck
Darren Fishel, Road Superintendent, disctlssed RFA #109-18 Bid Award for 2018 Mower Deck. The bid is for a new 15'Mower Deck, part ofthe 20lS ElP. Sids were: Sellers Equipment lnc. for a Schulte SH-100000 (519,275.00); Straub International for a [and Pride RC86610-2 offset (S18,7G3.20); Kan Equip for a l-and pride RCB 661G2 offset (51&450.00). Staff recommends accepting the low bid from Xan Equip for S1A45O-OO. Moni€s will come from the Capital Outlay line item. Commissioner Rodger Sparks moved to award the bid to the lowest bidder, Kan Equipment Wamego, Kansas in the amount of 518,450.00 to be taken from the 2018 Elp funds. Seconded byCommissioner Monte Shadwick. Motion passed 5-0.
72 RFA i776t8 Bid Aword lor Supe nhndent pickup
Darren Fishel, Road Superintendent, discussed RFA f11G18 Bid Award fo r Superintendent pickup. The bids is for a new 2018 modelextended 4WD 1/2 ton extended cab pickup with 6.5,bed or an altemate bid of a 2018 4WD 4 door V2 to full size pick up with a 5.5' bed. Bids include: Shawnee Mission Ford, Inc. - Bid (S33,671.@)/Alternate (SS34,912.00); tonE McArthur,lnc. Ford - Bid (533,245.93)/Atternate (S34,371.931; Marshall Motors, Ram - Sid (533,165.oo)/Alternate (No Bidl; Midway Morors, Ford _ Bid (S35,199.00)/Alternate (535,129.00); Midway Motors, Ram - Bid (S21982.oo)/Atternate (531,S08.m1. The bid documents were checked and found to be in compliance with the specifications. The 4 door pickup was bid as an alternate to consider purchasing to defray some ofthe costs of renting a vehicle to send employeesto training. priorto 2013 th e Engineers vehicle was a m inivan. We used it to sehd employees to tra in ing until it beca me unreliable due to age being used for an unintended purpose, which was extended travel on gravel roads. The department typically spends s70o-91,ooo a year in vehicre rental. The 4 door vehicle, if purchesed, wourd be used for trainjng travelwhich is ohe days traveland consist ofan average of5 employees. This vehicle replaces a 2012 pickup with 140,000 miles. The 2012 wirr reprace a 2002 pickup (shop truck) with 167,000 mires riat will be sord on Purple wave in the farr. staff recommends accepting the row bid for s31.508.0o for the 4 door 4wD 1/2 ton truck from Midway Motors Ram. Monies wi[ come trom the capitar outray fund. comm'.saoner rarnes t weese moved to eward the bid to the lowest bidder Midway Motors Ram in the amount of s31,508.00 for the 4 doo. 4WD V2 ton truck. seconded by Commissioner Michael I White. Motioh Dassed S_0.
13 Announcements commissioner Robert vidricksen announced that he attended the Airport Authority Meeting rast week and they are on schedure to move forward on the n€w air carrier beginninE Aprir 7th. sarine county wil have air service to chicago and Denver. commissioner Robert vidricksen arso stated that he and cornmissioner Rodger sparks attended the Rural Fire District #l Appreciation dinner and board meeting on saturday night and thanked arl the first responders and those that dedicate their time and efforts to kee;ing Saline County safe.
14 Adjounment
Commissioner Monte Shadwick moved ro adjourn the meeling at 9:45 AM, S€conded by Commissioner Rodger Sparks. Motion passed 5-0.
Meeting - Coll To Ordel commissioner Robert vidricksen cafled the meeting to order at 9:50 AM with aI commrssroners present for the following agenda. MINIJTES CONTINUEO SALINE COUNr]Y IOARD OF COMMISSKNERS' fuesdav' lonuortt 23' 2078
Leose lltilitY Comqsdor is for a utility compactor' The contraci discussed a rent purchase option Darren Fishel, Road Stlperintendent' t"' tonth rentalwith unrrti'io]rro"ti"' nt" n""t t"*r':t:.o-o:'-o.1l: with Folev Equipment for a cat cc2aB " ' :;';;;,;;,;.;*" j:l;ru** lt :l,iTl;'il"lllilili' "'* the"*1"' utilitY compadorrs T::*.11'ljf** si.r,i" L weese asked what rental conrract. tne Lo a * the compactor' lt wasthe consensus ot "i"rJ"nn
Ptoposdt 'l'lorth Holmes Rd Rood vacotion proposar on a Becker, appricant, presented th€ Roadvacation sarine county crerk and Michaer south ramie Aren, of a portion of North Holmes Rd no"a rvritrt""r ulllii" tto"!iti"* oortion of North Holmet " "*"'t^*"'hing fences'out Darren Fishel' Road of Humbargar Rd. tt" tt"'" ""i '*"tt' ii,,".'i"""0""G","01-:"":ll':*;li'JiJ"51;:f;}il:::::fifi"':i*,f*IH::li:::"r,.""t"a 't "'ot'oil]"i""'l pubtic rorum on February filil *1if"i''"J:t'*:lli.lllffi";; ;e Road-vacation wirt ue on the 13thr ," j
r"nt ci'.ont 4"im gglport ano a grant for Incredible Yeal' Parents Direcror, asked the commission to sign lason Tiller, Health Depadment gign the grant approvar' Shadwick moved to have the chair Babies collaboration. commissioner Monte Sparks Motion passed 5'0 i"i"m"i uu c".ti.tioner Rodger
contrcctot ht Juvenite Couttoom Remodet ToddHeitschmidt,courtAdministrator,discussedarequestfo'propo5a|sfolarchitecturedesign,p|aninlg"ei;g tont'"cto' fotjuvenile courtroom remodel ltwasthe specification, preparation " "na ""t'tt"nt"proceed with the proposal process consensus ofthe Commission to
KDO| Federol Fund Exchonge Thelast agreement was in 2016 and discussed the KDOT Federal Fund Exchange Neil Cable, County Engineer, percent to 75 percent The exchange rate has changed from 90 KDOT is wanting a supplemental agreement' z tembers to sign the state supplemental Monte sn"a*itt tou"a ii ii" i"i' commissioner "uttto'it" "nU passed s-0 ;;;;;;;;"";. a"..nded bv commissioner Rods€rsparks Motion
Opinion Kansos Open Meetings Act Attorney Genetol Hegave Open MeetingsAct Attornev GeneralOpinion Mike Montoya, CountY Counselor, discussed a Kansas opinion regarding Executive sessions. it l iornai..ion *"rview ofthe attornev General "n
co u nt| Ad mi ni str oto r U N o t e events, open positions on the Solid Waste Rita oeister, county Adm.nistrator, o|scussed upcominE t'tt-ipt" of consumer grade pyrotechnics She Mana8ement Committ"", '"utons "no " '"*"' 'lqu""ing '"ttlngand upcoming projects in 2018' ii..u.."a tn" levements ofthe commission in 2017 "tro ".t
10 Executive gssion s€ssion under the Non Elected PeGonnel commissioner Monte shadwick moved to recess to Executive Rodger sparks Motion passed 5_0 to the Kansas open Meetlngs Act Seconded by commission€r Exception The and Marilyn lea mer' H uman Resou rces Ditecto r' Also present were Rita Deister, counly Adhinistrator session reconvened at 11i13 AM commissioner Monte Exectfive session began at 11:03 AM and the regular minutes seconded bvcommissioner MichaelJ white' shadwick moved to extend the Executi;;'e;ioi for ten the regular session reconvened at 11:23 Motion passed 5-0. The Executive Session continued at 11:13 AM and AM. No action wastaken.
1983 SALINE COUNTY BOARD OF COMMISS'ONERS' M'NU\ES CONIINUED Tuesdov. JonuoN 23. 2078
1l Meeting ll - Adjournment Commissioner Robert Vidricksen adjourned the meeting at 11:24 AM.
12 Meetlngs Attended
lanuary 16: Tri Rivers Fair Board Meeting - Commissioner Rodger Sparks. January 17i Salina Airport Authority - Commissioner Robert Vidricksen. January 23: Building Authority Board Meeting - Commissioner Rodger Sparks, Michael J White, Mont€ Shadwicb Robert Vidricksen.
Documents Signed A/P Detail Check Registe.; A/P Detail Wire Register; Cash Requirement Summary, County Commission Minutes for January 11, 2018; County Commission Minutes for January 16,2018; County Comrnission Minutes for January 1& 2018; Bid Award for 2018 Mower Deck; Bid Award for 5uperintendent pickup; Incredible years Parents and Babies Collaboration Grant; KDOT Federal Fund Exchange; Correction Orders - personal propertv s20180000021, 63-64; Trucks t2018000022, 62
14 OlfEe Colle/s Jean Kozubowski with the Salina Journal, Norman Mannel, Judv [arson
BOARD O' COUNTY COMMIgSIONERS SAINE COU!nY, XANSAS
Lob.tt vid.icb.n, Clwhthon
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198/ SAUNE COUNTY BOARD OF COMMISSIONENS' MINUTES fuesdov. lonuoru 30. 2078
Public Forum
r Colt To Ordet Commissioner Robert Vidricksen called the meetinS to order at 9:00 AM. jamie Allen, Saline County Clerk, called the roll ofattendance with all Commissioners present for the following agenda.
2 Publk Forum Commissioner Robert Vidricksen announced the Depanment ofSenior Services needs volunteers for Meals on Wheels. Norman Mannel, Salina, discussed the burn permits. Chadd Blackwood from Murphy Tractor presented the commission with a bid for a roller. Ron Cheney, Cheney Construction, introduced himselfto the Commission and stated he is looking forward to working with them.
3 Approwl of Public Forum Agendo
Commissioner Monte Shadwick moved to approve the agenda for the publlc torum, after taking out ltem f2, as presented. Seconded by Commissioner Michael J White. Motion passed 5-0.
4 Neighborhood Revitolizotion Pton Amendments Request Mike Schrage, Deputy City Manager, discussed the Neighborhood Revitali2ation plan Amendments Request. The four amendments anclude removing the Downtown Tax Increment Financing Plan; adding Heightened Property Tax Rebates and Extended Term5 for "Projects of Exceptional Community Significance,,j add property generally described as being located south and west ofthe intersection of North Ohio Street and lnterstate 70 to the Neighborhood Revitalization Area; and adding property bounded by lron Avenue, Indiana Avenue, Gypsum Avenue, and Delaware Avenue. Commissioner l4onte Shadwick stated the Neighborhood Revitalization Plan was originally started bythe Downtown Group. The City did a review ofthe City ofSalina and revised their plan accordingly. Commissioner Robert Vidricksen said we a.en,tgiving anything away we ar€ just delaying the taxes. He stated this is alltaking place within the City limits and feelsthe Commission should pass it. Commissioner Michael J White stated the Commission should wait a little longer to look it over. lt was the consensus of the Commission to delay the amendment request and put it on the ag€nda jn two weeks.
5 nFA #777-78 Hozordous Moterk ls Emergency prewrcd,'P'ss Gront
Eernie Botson, Emerg€ncy Management D€puty Director, discussed RFA #111-18 Haza.dous Materials Emergency Preparedhess Grant. Saline County Emergency Mana8ement, through the Saline County local Elnergency Planning Commission, is requestihg to submit two g.ant proposalsfor the 201&19 Hazaadous Materials Emergency Preparedness Giantto enable Salina Fire to attend a nationalconference and host a grant training course. The first application is to send four Hazardous Mate ria ls Tech n icians from Saline Fi.e to the Annual International Hazardous Materials conference in Baltimore, MD in June of2019. The request isfo. the g.ant to cover all aspects/costs ofthe conference including registration, airfare, lodging and transportation costs. The second grant application is for sa lina Fiae to host a Hazardous M ateria ls Technician cou rse in the quarter second of2019. This isan 80hour course that will be opened up to firefig hters/personnel in th€ North central Region of Kansas first and then second opened up statewide to fill a cou.se of 30 participants. This Hezardous Materials Emergency Preparedness Graht is a Federaj Grant forthe Local Emergency planning Committees in Kansas to apply for fund for projectsthat have an emphasis on hazardous materials preparedness, edu gra cation. or training. Th is nt is a reim bu rsem eht grant. The total a mount fo. both grant projects is planning 539,375.00 with the Local Emergency Cornmission'5 responsibility amountingto SZ875.OO {soft march), which willbe paid through in-kind match in the form ofsararies of personner attending the training from Salina Fire. Grant subhittalto the Kansas Division of Emergency Management is January 31, 201g with a.cepla nce or denia I of the grant proposa I by October 1, 201g. This request for action js for th e permission to submit the grant to the Kansas Division of Emergency Management and also for the acceptance grant ofth€ should our co{rnty localEmergency planning commission be selected for the funds. staff recommends approval of RFA fi111-18 as it will overall ehhance the ability of all ofour responders to receive the same training, certification, and knowledge. commissioner MichaelJ white rnoved to autho.ize the saline county pranning local Emergency commission to srJbmitand accept the grant funding as risred in RFAs111-18. Seconded by Commissioner lames LWeese. Motion passed 5{. SAL'NE COUNTY EOARD OF COMM'SS'ONENS' MINUIES CONNNUED Tuesdov. lonuory :n. 2078
6 RFA t1r2-18 Modulor Panel System Annie Grevas, Community Corrections Director, discussed RFA fl112_18 Modular Panel System. Community Coftections is requesting approvalofa quote and expenditure from Kansas Correctional Industries to provide modular panel systems for the Community Corrections new office space The current modular system is incompatible with new systems, and cannot by moved and set up in the new building. The quote for materials is 564,286.43. The quote for labor is 51,320.00. KCI was established bv the Legislature, and uses inmate labor in order to orovide them with work while incarcerated, and to reduce costs. KClallows for no labor coststo be charged for take down and set up, utilizing prison inmate population instead and only charges CAD drau/ings and supervisor labor in the amount listed. KClisa state governm ent contra ct service, reducing costslothis agencv for purchase ahd labor. KCI will take down old materaal, put up new material, and trahsport old materia I to a possible b uver, KSU. Annie Grevas stated she is in the p rocess of assessing depreciation costs of old materials and working out a sale with KSU, as approved by KDOC. KCI was the previous provider ot materials, approximately 12 yea6 ago when the aBency moved to the current location on Santa Fe Ave. Staff recommends approval of the RFA. Commissioner Rodger Sparks moved to approve the quote for modular panel svstems from Kansas Correctional Industries in the amount of 5&,286.43 for materials and 51,320.00 for labor. Seconded by Commissioner Monte shadwick Motion passed 5-0.
7 Other Eusiness Commissioner Robert Vidricksen stated the new recycle center will be freefot city residents but nottor county .esidents. He stated they will be having a discussion with the City in the near future.
I Announcements Commissioner Rob€rt Vidricksen stated he attended the Chamber Ereaktast and the Economic oevelopment meetings. Commissioner Rodger Sparks slated he attended the Tri Rivers Fair Eoard Meeting. He said the board is looking at parade changes due to downtown redevelopment.
I Adjounment
With a vote of 5-0, Commissioner Robert Vidricksen adjourned the meetinB at 10:00AM.
2 Meeting - Coll fo Order Commissioner Robert Vidricksen called the meeting to order at 10:05 AM with all Commissioners present for the following agenda.
3 Deportment ol *nlor SeMces Advisory Council Ey-ldws Dlscussion Rosie Walrers, Senior SeNices Director, discussed the Advisory Council By-Laws. lt was the consensus ofthe Commission to take out the term limits.
4 County Administrdtors UNote Rita Deaster, County Administrator, discussed upcoming dates, the 911 Advisory Committee, and the Weed annualreport,
5 Executive Scssion Commissioner James I Weese mov€d to recessto Executive Session under the Attornev/Client Privilege exception to the Kansas Open MeetingsAct for pending litigation with Cheney Construction. Seconded by Commissaoner Rodger Sparks. Motion passed 5-O. Also p.esent were Rita Deister, County Administrator and Mike lvlontoya, County Counselor. The Executive S€ssion began at 10:23AMandthe regular session reconvened at 10:38AM, No action wastaken. SAUNE COUN|V BOARD OF COMM'SSIONERS' MINUTES CONIINUED Tuesdov, lonuoN 30, 2078
6 Executive gssion Commassioner lames IWeese moved to rec€ss to Executive Session under the Non oected Peasonnel Exceotion to the Kansas Open Meetings Act. Seconded by Commissioner Michael J White. Motion passed 5-0. Also present were Rita Deister, County Administrator and Marilyn Leamer, Human Resources Director. The Executive S€ssion began at 10:38 AM and the regular session reconvened at 10:58 AM. No action wastaken.
7 Execufr€ Session Commissioner Jahes IWeese moved to recess to Executive Session trnderthe Non Elected Personnel ExceDtion to the Kansas Open Meetings Ad. seconded by Commissioner Michael J White. Motion passed 5{. Also present were Rita oeister, Countv Administrator an Marilyn leamer, Human Resources Director. The Executive session began at 10:58 AM and the regular session reconvened at 11:05 AM.
8 Olfet lor Atsistont Administrotot/Directot of Fitwnce Commissioner Monte Shadwick moved to make an offertor the Assistant Administrator/Directo. of Finance starting at least at a Step 10. Seconded by Commissioner Michaell White. Motion passed 5-0.
9 Executive gssion Commissioner Monte Shadwick moved to recess to €xecutive Session under the Non €lected Personnel Exception of the Kansas Open Meetings Act, Seconded by Commissioner Rodger sparks. Motion passed 5{. Also present were Rita oeister, County Administrator and Marilyn leame r, H uma n Resou rces Director. The Executive Session began at 11:07 AM and the reSular session reconvened at 11:19 AM. No action wattaken. Commissioner Monte Shadwick left the meetins at 11:19 AM.
10 Goots ond Objectives for 2078 The Commjssion discussed Goals and Objectives for 2018. Commissioner Michael J White stated he would like to address communication issues at Public Worksand reviewing ofSaline County Zoning codes. Hestated he would like to putthe codes on a study session an a couple of weeks. Commissioner James LWeese stated he would like to see a master list of roads without regards to the annexation suit prioritized by Road & Bridge and the County Engineer.
11 Meetlng tt - Adjounment Commissioner Robe.t Vidricks€n adjourned the meeting at 11:37 Alvl,
72 Meetings Attended .,anuary 24: Chamber of Commerce Eoard Meeting - Commissioner Robert Vidricksen. lanuarv 30: Dutch Breakfast - Commissioners Robert Vidricksen, Rodger Sparks,Jarnes l- Weese, MichaelJ White.
13 Documents Signed
A/P Detail Check ReSister; A/P Detail Wire Register; Cash R€quirement Summary; A/p payroll; Weed Annual Report; Emergency Management Pr€paredness 6rant to send Hazardou5 Materials Technicians tothe Annual lnternational Hazardous Materials Conterence; Emergency Management preparedness Grantto host a Hazardous Materials Technician Course.
14 Olfrce Co eB
Jean Kozubowski wath the Salina Journal; Norman Mannel; Judy tarson; Ron Cheney; Deb Smalley; Chadd Blackwood.
80aio or couNw coMMtsstot{ERs SAI.INE COUNTY, I(AIIISAS SAUNE COUNTr aOAR,D OF COMM'SS'C,/|/,ERS' MINUTES CONTINUE D Z'/ -/Y "^,,
"^*A-b-rR
4-- o;;;E Z-a'ld Mwpel- f l hft..Commksbner '$ffii1 CLERK / "?ha-r^$f.s SAUNE CA)NTY SOAAO OF Cq MESIOTIERS' M'NUIES fues(hv. fcbruon 06. m\g
Public Forum
7 Co fo Oftter commissioner Robert vidricrs€n cafied the meeting to order at 9:00 AM. Jamie A[en, sarine county crerk, called the roll of .ttendanr€ with all Commissioners present for the following agenda.
2 Public Forum
commissioner Robert vidricksen stated years so ago today the Board ofcounty commassioners dircrss€d a new car radio for the Sheriffs car and allocated fitndsfor the pu.chase of land for a new City/County building. Norman M'nnel,sarina, discussed term limitt emproyee insubordinatioh, and economic deveroDment.
3 Approwt oI publk Fontm Agetdo commissione. Monte shadwick moved to approve the aSenda for the pubric forum as pres€nted. seconded by Commissioner James LWeese. Motion passed S-0.
4 Awrowl of County Commisston Mtnutes ronuory 23, 2018 Commissioner Rodger Sparks moved to approve the County Commission minutes ofJanuary 23,201g presented. as S€conded by Cornmissioner Monie Shadwick. Motion oassed S-0.
5 Awrotml o, County Commtsslon Mlnu'€s tanuory 30, 2O7g Commissioner Mont€ shadwick moved to approvethe County Commission lninutes ofJanuary30,2O1g as p.esented. Seconded by Commissione. Rodger Sparks. Motion Dassed S{.
6 feen Dotlng Vlolence Aworeness Month prebma on courtneyTrain, DVACK presented the Teen Dating viorence Awaaeness Month procramatbn. The Domeitic Vaolence Association ofCentral Kansas needs allofSaline County to work toward ending teen dating violence by empoweting young people to devetop healthier relationships, assisting vialms in accessin8 the information aird supportive s€rvices they need, creating bett€rand more resourcer ro_. younfp"opr" in need, instituting effective intervention and prevention poricies in schoors, and ehgaginS in discusiion wi,n ramirv members and peers to promote awareness and prevention ofthe quiet epidemic ofteen dating viotence. CourtneyTrain stated they willbe doinS presentations youth with groups, a newaletterand Fac;book posts. commissioner Monte Shadwick moved to declare February 2018 as Teen DatinS Viot.nce a*"r.n..s fvfonth. Seconded by Commissioner James I Weese. Motion passed S_0.
7 RFA #77179 HNrcnt & WoEr Line tnstdltdttol tor the Co ton Ftrc Stdtton Justin ade, Rurar Fire District #l Assistanr Fire chief, discussed RFA fu5-18 Hydrant& water r-ine Instatatioh fo r th€ Carlton Fire station. Saline County Rural Fire District 11 Board of fruatuu" ,uqu"ating pproval install | a to a n€wwate.line.nd outside stahd-pipe hydrant n€xt to the fiie station in carlton, xansas at a total cost 51_1,400.00. Innallation performed :f will be by Dickinson county nurat water oistria installation f2, The reasons fo. the is to give the Fire Distdct access.to a rargerflow and higher o,"rr*"-*",", *rr"" ror the fiflin8 0f our apparatus, than what is cu rrentry avairabre inside the station, The outside sourae wia atso atow the District to directry firrour rargertruckt which wit currentry not fit inside the station. tii, rtre .onsenrus ot s"tine Cou nty Rura I Fire Oist.ict fl boa rd that the water line and hydrant be installed. The funds for this purchase will be.withdraum from the Fire District's special equipment fund. Co.mlr.ione. noag", ipa.ks moved to authorize saline county Rurar Fire District to tl instafi a newwater rine outaia'" iva."nt n.xt to the carrton Fire station for the amount ofS11,4Oo.Ooout ofthe Fire Distric! special"na Commissionei s€.onded by Monte Shadwick. Motion pass€d 5_0. "ar"r."iiL"O,
1989 L'NE COUNTY BOARD OF COMMISSIONERS' M'NUIES CONNNUED Tuesddv, Februorv 06. 2078
8 Resolution #78-2246 Deqrtrnent olgnior Serykes Advlsory councit Estauishment ond gy'Lot rs Rosie Waiter, Senior Services Director, discussed Resolution #1&2246 oepartment o{ Senior S€rvices Advisory Council Establishment and By-l-aws. The Saline County Depa.tment of senior S€rvices was edablished for enhancing and promotinS senior servicet whose members are appointed by the Eoard of CountY commissioners ot Saline County and govehed by the bylaws. Commissioner Monte Shadwick moved to adopt Resolution #1&2246 establishing the Depattment ofs€nior Services Advisory counciland by-laws. seconded by Commissioner Rodger Sparks. Motion passed 5-0.
9 Announcements commissioner Robert Vidricksen, Commissioner Rodger Sparks and County Adm inistaator Rita Deister attend€d the re8ional meeting. lO Adjounment commissioner Monte Shadwick moved to adjou.n the meeting at 9121 AM. S€conded by Commissioner lames L weese. Motion passed 5-0.
Meeting lt - Coll To Ordel Commissioner Robert Vidricksen called the meeting to order at 9:25 AM with all Commissioners presentfor the following ag€nda.
hnior *ruices Advisory C.ouncll Exryessbn ol tnbrest Foms Rosie Walter, Senior s€rvices Director, discussed the senior ServicesAdvisory council Expression of Interest forms- The Commission discusa€d voting members and the Expression of Interest torms. Commissioner Monte Shadwick recommended Commissioner Robert Vidricksen take the list of Expression of Interestforrns and bring recommendations back in a Resolutaon .
KDHE Cnnvdd lnjury Prcwntlon MIni Gmnt
Jason Tillea, Health Department Director, discussed the KoHE contract lnjury Prevention MiniGtant. The grant is 53,400.00 for SIDS Prevention. lt was the consensus ofthe Commission to havethe Chair sign the 8rant.
City of blino Recycllng Center Dlscussion Jim Kowach, Direclor of Public Worksfor the Cityof Salina, discussed the City of Salina Drive-thru Recycling Center proposal. The City would like a partnership with the county to service allolth€ county residents. The recyclang center willcost 9226,000.00 e yeartooperate. Tofundthe Recvcling Center, 94 cents will be added to water customer accounts in ihe City ofSalina. The City is looking for the County to have an annual participation. Commissioner Monte Shadwick staled we definitely vrantto be good partners and thanks to the City for doingthe hard work and applaud their funding mechanism. Commissione. Robert Vid ricksen stated the County will be a participant, not sure how much atthis time.
Co u nty Ad m I n I stt otor s U Note Rita Deister, County Administrator, discussed the Road & Eridge contrad. Road lmprovement Study Session, the Expo Study, tire recycling, theJailStldy, and upcoming dates. lt wasthe consensus ofthe Commission to pay the KACC membership. Rita Deister also discussed a letter the Commission received faom the City regarding the issuance oftaxable industrial revenue bonds by the City ofSalina forthe purpose otgranting sales tax exemption on construdion matedals and personalproperty forfour propertiesi [ighthouse Properties lll, Inc for a commercial hotelfacility, FlB, LLC from a comm€rcial entertainment facility, Samys OC, ttc for a commercial facility, and HPSA l-tc for two hotels. Rita Deister is going to check with the City to see if the exemption includes the County's salestax.
1990 SALINE CWN|Y EOARD OF COMM'SS'ONERS' MINUIES CONNNUED Tuesdov. Februory 00. 2OlB
Executive *ssion commissioner Monte Shadwick moved to recess to Executive session under the Non Erected personnel exception to the Kansas opeh Meetings Act. seconded by commissioner Michaer J white. Motion passed 5-0. also present were Rita Deister, county Administrator and Marilyn Leamer, Human Resources Director. The Executive session began at 10;51AM and the regular session reconvened at 11:11AM. commissione, Monte shadwick rnoved to extend the Executive session an additionar 10 minutes. seconded by comrhissioner Michael J passed White- Motion 5-0. The Executive Session began at 1l:11 AM and the regular session reconvened at 11:21 AM. Marilyn Leamer discussed cobra administration procedures wath our hearth Dlan.
AdJoumment commissionerJames Lweese moved to adjourn the meeting at 11:2gAM. seconded by commissioner Rodger Sparks. Motion passed 5-0.
Meetings Aatended January 30: chamber ofcommerce Annual Banquet- commissioners Robert vidricksen and James Iweese. January 31: County Commissioners Annual Regional Meeting - Commissioners Robert Vidricksen, Rodger Sperks.
10 Documents Signed A/P DetailCheck Register; A/P DetailWire Register; Cash Requirehent Summary; A,/p payroll; Township Officer Resignation Letter (Emery Frost); County Commission Minutes forJanuary 23,201g; County Commission Minutes forJanuary 30,2018; Teen oating violence Awareness Month p.oclamation; Resolution #18-2246 Department orsenior se.vices Advisor council Estabrishment ahd By-Laws; KDHE contract Injury prevention MiniGran! Correction property Orders: Pe.sonal - #2O18OOO1O7, 10&110; Reat Estate _ #2O18OOOOa9, 9G1OS, 114-121; Trucks - 12018(x)0106.
11 Olf6e Co e6
Jean Kozubowskiwith the Saljna Journal, Norman Mannel,ludv Larson.
EOARD OF COUNTY @MMISSIOI{ERS
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oAn 2')3-€ SALINE COUNTY 8(ARD OF COMM'SS'CNERS' MINUIES CONNNUED fuesddv. Februow It5. 2078 SAUNE COUNTY BOARD OF COMMISSIOTIERS' M'NUTES Tuesdov, Februdru 13. 2078
Publk Forum
L Coll fo Otder Commissionea Robeat Vid.icksen called the rneeting to ord€. at 9:00AM, Jamie Allen, Saline County Clerk, called the roll ofattendance with allCommissioneF present for the following agenda.
2 Approwl of Publk Forum Agendo
Commissioner Monte Shadwick moved to approve the pubic forum agenda as presented. Seconded by Commissioner James IWees€. Motion passed 5-0.
3 Approwl oJ County Commission Minutes for Februory 06, 20tB Commissioner Monte Shadwick moved toapprove the County Commission lhinutesfor February 06,2018 as pres€nted. s€conded by Commissioner RodS€r Sparks. Motion passed 5-0.
4 Resolution *18-2247 Department of *nior *'vkes Advisory Council Member Applntments Rosie Walter, Senior Services Director, discussed Resolution #1&2247 Oepartment ofsenior s€rvices Advisory council member appointments. The proposed Resolution would appoint the following to the Advisory Council for the Saline County Department of Senior Seruices: Rosie Walter- Couhcil Chairman; Archi€ Riggs - Council Member (l Year); Nancy Klostermeyer- Council Member (1Year); Dave Freeland -Council Member (2 Years); Jeff Hart- Council Member (2 Years); Mary Lou Odle- CouncilMember (3 Years); John Ethridge- Council Mernber (3 Years); Rita Deister - Ex Officio/County Administrator; James l- Weee€ - €x Officio/Counw Commissioner. Commissioner Rob€rt Vidricksen stated the 1, 2, and 3 year terms were chosen randomly by drawing. Rosie Walte. stated she is working on setting up the first board meeting, which will be an orientation. Commissioner Rodger Sparks moved to appoint the members listed in Resolution fl18-2247 to the Saline County Department of5€nior S€ rvices Advisory Council. Seconded bv Commissioner Monte Shadwick. Motion Dassed 5-0.
5 Resolution #7&2245 North Holmes Rd Rood Voco on
Jamie Allen, Saline County Clerk, discugs€d Resohtion f1&2245 North Holmes Rd. Road Vacation. Landowner, MichaelEecker, requested the vacation ofaoad south of East Humbargar Rd. for halfofa mile south oh North Holmes Rd. Lisa Ostenberg, 53114 N Crvstal Spdngs Rd., dis€ussed ne8ative impacts the rcad vacation would have including safety and security concerns. La.ry Hollngren,2147 EShippelRd., wasagainstthe road vacation due to access concerns. Mike Eecker, 1210 Sio ux Rd, in Lindsbor& stated his concems are that the road isa minimum maintenance road, ther€ are s€veae washouts on the road without proper culveatsto help combat that. He stated the.ain washes out hisfenae and his cattle are getting out. Fran k ptacek, 2613 Riordan Rd. stated he uses the road and would hate to see it closed. Sherry Murphy, Sl5O N. Holmes Rd., stated they use the road and are against the road vacation. tarry Mitchell, Twin Valley Telephone, stated there are lines running along the road vacation and are against the road vacation. Nicole Betz,6001 N. Holmes Rd., stated they use the road and is against the road vacation. Bobby ceorge,532 E. Shipton Rd., asked about possibly galihg the road. The corner at Holmes Rd. and Riordah Rd. was also discussed. commissioner Monte shadwick directed staff to look at Mike Becker's concerns. commissioner Rod8er sparksadded to also look at the corner at Holmes Rd. and Riordan Rd.. commissioner Michael J white moved to deny the Right-of-way vacation on North Holmes Rd. as listed in Resolution fl18-2245. seconded by commissioaer Rodger spa*s. Motion passed 5-0. SAL'NE COUN|Y EOARD OF COMM'S'/ONERS' M'NUIES CONNNUED fuesdov. FebrudN 73. 2078
6 Neighborhood kvitalizotion Pton Amendment Michael Schrage, Deputy City Manager, was present for any questions bv the Board ofCounty Commissioners. On February 06,2018 MichaelSchrage presented the four amendments to the plan which include removingthe Downtown Tax Increment Financing Plan; adding Heightened PropertyTax Rebates and Extended Terms for "Projects of Exceptional Community Significance"; add property generally described as being located south and west of the intersection of North Ohio Street and lhterstate 70to the Neighborhood Revitalization Area; and adding property bounded by lron Avenue, Indiana Avenue, Gypsum Avenue, and Delaware Avenue. Cornmissioner Monte Shadwick moved to support the proposed changes to the N€iShborhood Revitalization Plan as present€d bytheCityolSalina. seconded bycommissioner Rodger sparks. Motion pasaed 5{.
7 RFA iU&18 Kipp WosEwoter Operutot Controd
David Neal, Planning and Zoning Director, discussed RFA f11G18 Kipp Wastewater Operato. Contract. This is to renew a contract for th€ Kipp Wastewater Operator. Pat Welle. was hired as the Wadewate. Operator when the sewer system was ti.st installed back in 20O7. The original pay was 5250.00 a month with an increase equal to the inctease given to county employees. Over the lastten years the increases have equaled less than 2%. Pat has asked for an increase to assist in covering costs which include fuel, chemicals, and equipment repair used to maintain the system. Pat is considered an independent contractor and is not provided with county behefits. All equipment and routine maint€nance costs outside of repairs are handled by Pat asthe contractor. The contrad hes also been amended to reflect aciual maintenance .eouirement timeframes- The original cont.act was designed fora system that would have routinc discharges and higher levelsofuse. The low volume of use allows a longer telm maintenance schedule. The contract includes a raise from 5276 per month to $3OO per month startinS in 2018. The increar€d cost will be covered by the existing Kipp Sewer operations bud8et. No budget changes are necessary, The contract also calls on reviewinS the contract every three years, following standard practice of local water districts, to determine ifa s€rvic€ fee increase is required. Commissioner Rodger Sparks mov€d to sign the Kipp Wastewater Ope.ator Agreehent as recommended by staff. Seconded by Commissioner Monte Shadwick. Motion passed 5-0.
8 Announcemenb
Commissioner Robert Vidricksen stated he attended an HR meeting last week with Rita Deister, County Administrator and Marilyn Leamer, Human Resources Director.
9 Adlounment
Commissioner James L Weese moved to adjourn the meetin8 at 9i43 AM. Seconded by Commissioner Rodger Sparks. Motion passed 5-0.
Meetinq ll - Cotl To Order Commissioner Robert Vidricksen called the meeting to order at 9:48AM u/ith all Commissioners present for the following agenda.
Ptanning ond Zoning UNote dnd Zoning Code Review David Neal, Planning and Zoning Director, discussed the planning Commission. He stated two members of the PlanninB Commission will be coming off the Commission. David Neal also stated flood plain codes wilt be brou8ht to the commission soon for a vote. commissioner Michael J white suggested saline county codes be reviewed and updated a5 needed.
Joil Study Dbcusslon
Annie Grevas, community corrections Director; Sheriff Roger solden; and county Administrator Rita Deister discussed the meeting they had last week with Jim Robertson, Jail consultant. Annie Grevas stated they are ready to get data o ja colleded n ou r il population once everyone is tra ined. I irn Robertson is also Boing to brihg an someone who specializes in pretrial work to help reduce recidivism. Commissioner Robert Vidricksen stated we created a snowball and its gaining momentum. This is a jail reduction committee, we aren,t lookin8 at buildanB a new jail unless it is recommended.
1994 SALINE COUNTY AOARD OF COMM'SS'ONERS' M'NUIES CONTI/NUED Tuesdov- Febtw| ti. m\g
Cou nty Administtotot U Note Rita Deister, Cou nty Adm inistrato r, discussed upcomin8 dates, tire recycling, Road & Iridge remodelschedule, January sales tax report, and the 2019 budget prep calendar.
Grovel Rood Ptogrum Discussion Neil Cable, County Engineer and Darren Fishel, Road & Bridge Superintendent discuss€d the gravel road program. They presented the Planning LevelCost Estimates to Up8rade the High€st Traffic Volu me Gravel Roads on the County Wide Rural Primary Road System. This included a cost analysis oftwo alternatives: the first altehative is to upgrade to asphalt to meet curJent minimum standards; the second alternative isto upg.ade to prime and double seal if not required to meet c1|fient minimum standards. Commissioner Rodger Sparks asked if the numbers incfi.rde prep work. NeilCable, County Engineer, stated itdoes not because each road will need sohething different. Cornrnissioner Roben Vidricksen stated he is concerned ranking the roads by traffic count. The Commission discussed differeht ideas of how best to move forward. NeilCable and Darren Fishelwill look atthe roads on the list and presentto the Commission ideasfor roads to prime and double seal. Cornmissioner MichaelJ White asked for more information regarding other roadsthat have been primed and double s€aled in the past. Commissioner James L Weese excused himself from the meeting at L7i24 AM.
Executlre Sessidl
Commissioner Monte Shadwick moved to recess to Executive S€ssion under the Non Elected personnel exception to the Kansas Open Meetings Act. Seconded by Commissjoner Rodger Sparks. Motion passed 4-0. Also present were Rita Deister, County Administrator and Marilvn leamer, Human Resources Director. The [xecutive Session began at 11:29 AM and the regular session .econvened at 11:34AM. No action was taken_
Executite *ssion
Commissioner Monte Shadwi€t moved to recessto Executive Session underthe Noh Elected personnel Exception to the Kansas open Meetings Act, seconded by commissioner Michael J white. Motion passed 4-0. Also present were Rita Deister, County Administrator and Marilyn teamer, Human Resources Director. The regular session reconvened at 12:02 PM. No action wastaken.
County Counselot UNate
Mike Montoya, County Counselor, updated the Commission via phone regarding pending litigation.
Meeting ,l - AdJounment
commissioner Rodger sparks moved to adjourn the meeting at 12:07 pM. seconded by commissioner Monte Shadwick. Motion oassed 4-0.
11 Oocuments Suned
A/P Detail Check Register; A/P Detail Wire Register; Cash Requirement Summary; Resolution S18_2247 Dep,rtment ofsenior services Advisory councir member appointment; Kipp wastewater operator Agreemenq KWORC personal property fnspections; Corrections Orders: - f2o18ofi)L22, L23-724,126-72A,132, 135,138_ L39,762, 166,768-172, U7, 194-195, 199; Real Estate - f2018000129, 13G131, 134, 136-13/, 1110-161, 163-165, 767, 173-L76,77A-193; Trucks - #2018000196, 198.
12 Olfke Cotle's
Jean Kozubowskiwith the Salina Journal, Judy tarson, Norman Mann€l
BOAAD OF COUI{TY COM'TflSSIONERS SAtltrlE COUNTY, |(AI{SAS SAL'NE COUNrI EOARD OF COMMISSIONER' MINUTES AONI/|/NUED
Rob.rt Utd cl,€n, Chohmdn
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DATE_- ltlonb St'pdttlclg Committlon t SAUNE COUN|Y BOARD OF COMM'SS'ONERS' M'NUIES fuesdov, Fehrudry 20. 2078
Public Forum
| @ To (rder Commissioner Robert Vidricksen called the meeting to order at 9t00 AM, Jamie Allen, Saline County Clerk, called the roll ofattendance with Commissioners Roben Vidricksen, RodSer Sparks, James tWeese and MichaelJ While present and Commissioner Monte Shadwick absent for the followihg agenda.
2 Public Forum Duane Wuthnow,4909 N. Simpson Rd., discuss€d the overworking ofEravel roads.
3 Approwl ol PuUk Forum Agendd
Commissioner lames I Wees€ moved to approve the agenda for the public forum as presented. Seconded by Commissioner Michael J White. Motion passed 4-0.
4 Approwl of County Commission Minutes Iot Febrwry 13, 2078 Commissioner Rodger Sparks moved to approve the County Commission minutes of February 13, 2018 as presented. S€conded by Commissioner lames L Weese. Motion Dassed +0.
5 RFA 177978 Bitt Atxord lor 2078 SW's Captain Jim Hughes from the Saline County She.iffs Department discussed RFA #119-18 bid award for three 2018 SUV'S. The Sheriff's Office is requesting to purchase three 2018 Ford police Interceetor SUV'S. These vehicles willreplace th ree vehicles that are currently in s€rvice. Three bids were received: l-ong McArthur Ford, Salina, KS- with trade 5130,760,37, without trade 5147,260.37; Shawnee Mission Ford -with trade 5127,820.0o, without trade 5146,820.00i and Midway Motors, Mcpherson, KS- withtrade S125,585.00, without trade 5149,08)5.00. The bids we.e reviewed by the Saline Countv She.ifls Office, Administrative oivision staff, and allcalculations verified. staffrecommends purchasing three Ford police Interceptor suv's from the lowest bidder, Midway Motors, Mcpherson, KS in the amount of S125,S8S,OO with trade. F!nding for the Saline County Sheriffs Office vehicles will come from the Equipment lmprovement prolram fund. commissioner Rodger sparks stated one vehicle to be traded has 150,000 milesand the other has 19&oo0and asked about keeping one ofthem for one hore year. captain Jim Hughes stated lso,ooo miles is usually when mechanical issues start. commissioner Rodger sparks moved to award the bid for three 2o1g Ford police lnte.ceptor SUV's to the lowest bidder. Midway Motors, Mcpherson in the amount of 5125,585.00 with trade. Seconded by Commissioner James L Weese. Motion passed 4-0.
6 RFA 812G18 Bl.t Aword lor Minivon captain lim Hughes from the saline county sheriffs Department discussed RFA fl12G18 bid award for a minivan The SherifFs office is requesting to purchase a 2o1g Dodge caravan. This minivan will replace a manivan currently in _ seNice. Two bids were received: Marshall Motors, Salina, KS with trade 520,995.00, without trade 522,995.00; and Midway Motors, Mcpherson, KS- with trade 518,995,00, without trade 522,495-00 The bids were reviewed bythe Saline county sherifFs office, Administratave oivision staff, and all calculations verified. staff recommends purchasing one Dodge caravan from the lowest bidder, Midway Motors, McPherson, Ks in the amount ofs18,995.00 with rade. Funding for the sarine county sheriffs office vehicles progra,n will come from the Equipment lmprovement fund. commissioner Rodger sparks moved to award the bid for one 2018 Dodge caravan to the lowest bidder, Midway Motors, Mcpherson in the amount of 518,995.00 with trade. Seconded by Commissioner James I Weese. Motjon oassed 4-0.
7 AnnouDcementt commissioner Robert Vidricks€n announced the new saline countyAssistant Administrator/Director of Finance is Andrew Manley effedive March 01.2018.
1997 SAL'NE COUNTY BOARD OF COMM'SSIONERS' MINUIES CAI|'NUED fuesdav- Februon 20. 2078
8 Adjoumment
Commissioner James I Weese moved to adjourn the meetinS at 9:19 AM. Seconded by Commissioner Rodger Sparks. Motion passed 4-0.
2 Meeting - Coll To Oder Commissioner Robert Vadricksen called the meeting to order at 9:23 AM with Commissioners Robert Vidricken, Rodger Sparks,James I Weese, and MichaelJ White presentand Commissioner Monte Shadwick absent for the following agenda.
3 Grcvel R@d PtoOrcm Discussion
Neil cable, County Eneineer discussed the Gravel Road Pro8ram. Currently, the county is working on the prioritization ofthe gravel roads. The Commission discussed the various roads and the conditions ofthe roads. Cornmissioner James L Weese stated Water Well is a number one priority for the Commission and the previous Commission. Duane Wuthnow,4909 N. Simpson Rd., stated he didn't feel the gravel road maintenance was being done properly. Commi5sioner Rodger Sparks agreed. Commissioner Robert Vidricksen stated the Gravel Road Program discussion will be put on next week's a8enda for a vote in Public Forum for a portion ofWater Well and 2 miles of SimDson.
4 First Floot Cowt Remodel - Prcressbnol *Nk:es
Todd Heitschmidt, 28th Distrid Court Administrator, disaussed a proposalfor architecture fees forthe .emodeling offirst floor courtrooms. Todd staled four architects toured th e a rea and three bids were received for professional services. Interviews with the architects will be scheduled soon; attending will be Rita Deister, County Administrator; Todd Heitschmidt, Distriat Court Administrator; Commissioner James t Weese; and Commissioner RodCer Sparks.
5 County Administrobrs UNdk Rita Deister, County Administrator. discussed upcoming meetings, the Salina at the Statehouse event, and the Emergency ManaS€ment invitation to a tabletop discussion on March 08, 2018 focusing on flood and levee safety Commissioner Michael J White stated he was impressed with the consultant and Martha Tasker when he attended the Expo meeting with the City ofSalina.
6 Heolth DelErtment Reltberctor
commissioner Rodger sparks moved to decrare the refrigerator at the Health Department of no varue. S€conded by Commissioner Michael J Whjte. Motion passed 4-0.
7 Meeting tt - Adjoumment Commissioner Robert Vidricksen adjourned the meeting at 10:40AM.
a Meetlngs Attended February 14: City/County Expo Meeting - Commissioners Michael J White and RodSer Sparks. Februarv 19: Central Kansas Mental Health Center - Commissioner Michaell White.
9 Documents Signed A/P Detail Checl Register; A/p Detail Wire Register; Cash Requirement Sumhary; A/p payroll; Bid Award for RFA fl119-18 and #120-18 forrhree 2018 suv's ahd one minivan to Midway Motors, Mcpherson, Ks; correction Orders: Personal Property - fi2018000200, 201, 203; Real Estate - #2O18OOO2O5, 206_213; Trucks - #2018000202.
10 Olftce Colle6
Jean Kozubowskiwith the Salina Joumal, Norman Mannel, Judv [arson SAUNE COUNTY EOARD OF COMM'SS'ONERS' MINUTES CONNNUED Tuesdov. Februon 20. 2078
SOARD OF COUNTY COM MISSIONENS sAr.rirE couNw, xAt{sAs
Rob.tt Vdthkn, Cfuhmdn
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Zz--4!a'- D^rE 2-e7 tD Mkl'dct t Vthftc, Comm&'lon.r
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'F6t*11 CTERK f '?u\;'*ffi.. SAUNE COUNTV BOARD OF COMM'SSIONERS' MINUTES Tuesdov, Februon 27, 20tg
7 Publk Forum
I Coll To Oder Commissioner Robert Vidricksen called the meeting to order at 9:OOAM. Jamie Allen, Saline County Clerk, called the roll ofattendance with all Commissioners pres€nt for the following agenda.
2 Public Forum joan Ratalaff, Salina, discussed recycling in the county. Commissioner Robert Vidricksen stated there will be more discussion in the second meeting regarding the recycling center.
3 Apprctml of Pubnc Forum agendo Commissioner Monte Shadwick moved to approve the agenda for the public forum as presented. Seconded by Commissioner Rodcer Sparks. Motion passed 5-0.
4 Approvol of County Commission Minutes for Februory 20, 2078 Commissioner Monte Shadwick moved to approve the County Commission minutes of February 20, 2018 as presented. seconded bv Commissioner James L Weese. Motion passed 5-0.
5 Drug fosk Force Annuol Reprt Captain Paul Forrester, salina Police Department, discussed the Drug Task Force Annual Report The Salina Police Department and the saline County Sheriffs office have a dual agency oru8 Task Force comprised of m embers from both agencies. The D rug Task For€e is ma in ly responsible for nar€otics investiSations within Salina and Saline County. On occasion these investigations maV involve the seizure of personal property. These assets may become a civilforfeiture asset ofthe department. The Drug Task Force is required by state statute to annually report all asset forfeitures obtained from the previous year. Commissioner Robert Vidricksen asked about the budget. Captain Forrester stated the moniesare used fortraining and other needs of the task force. Commissioner James L Weese asked about vehicles that had been on the list since 2016. Captain Forrester stated items are held untilthev have a clear title. COUNTI EOARD OF COMM'SS'ONERS' M'NUTES CONNNUED 'AL'NE fuesdov. FebruoN 27, 2078
6 RFA ltt&788id Aword 2O78SUV Hannah stambaugh, Emergency Management Dhector, discussed RFA fl118-18 Bid Award 2018 sUV. The request is for acceptance ot the low bid for a 2018 Ford Explorer SUV for Emergency Mana8ement and to trade in a 2OO7 Ford F150 4X4 with approximately 275,000 miles. Three bids were received: Midway Motors - 542,797.00 without trade, 542,297.00 with trade; Long McArthur - 542,461 72 without trade; 540,961.72 with trade; and Shawnee Mission - 542,588.00 without trade; 542,088 00 with trade A review of the bids revealed that each deale.shio received the same quote from Ka-Comm for the removalofthe existing equipment in the trade vehicle for install into !h€ new vehicle. After a review of the quote, it was determined that K.-Comm's quote was not correct and included new radio equipmentthat was not needed Ka'Comm was contacted and a new revised quote was received. Due to the fact that all thre€ dealerships received the same exact quote from Ka-Comm and Ka-Comm is the sole source provider for our radio equiPment/maintenance, the bids have been adjusted to reflect the correct costs for the.emovalofthe existing equipment/rad ios for installin the new unit The three new quotes.re: Midway Motors - 528,356.36 with trade plus the 56,988.01cost for Ka-Comm equals a totalcost with trade of535,354.37; long McArthur - 527,490.08 with trade plus the 56,988.01cost for Ka- Comm eouals a totalcost with trade of534,478.m; and Shawnee Mission - S28,157.36 with trade plus the 56,988.01cost for Ka-Comm equals a totalcost with trade ofS3S,14S.3T. Stafl recommends approvaland award of the lowest bid to tong McArthur in the amount of 534,478 09. Emergency Management was granted 536,000.00 in the County Equipm€nt lmprovement Plan for a vehicle purchase in 2018. By accepting the low bid, we willbe under by 51,521.91. This left over willhelp tocover anyunexpected costs of additional coax cables for the radio equipment movement and costs associated with the graphics for the vehicle. The commission asked questions regarding the bid changes with Kacomm. commissioner Robert vidricksen asked about the specs on the vehicle. He also stated he researched why the trade in value ofthe truck is low, and the reasoning is the truck as been used up. commissioner lames Iweese movedtoaward the bid for one 2018 Ford Explorer to the lowest bidder, Long McArthur, in the amount of 534,478.09 with trade. seconded by Commissioner Michael I White. Motion passed 5-0.
7 RFA i72+78 Architedurcl Remodet Con|/dct Todd Heitschmidt, District Court Administrator, discussed RFA 112+18 Architectural Remodel Cont.act. District Court is looking at remodeling Room 111in the City_County Building (formerlythe Kansas State Extenslon Office) into a Jlvenile Couftroom & office space and would like permission to enter into a contract for services with an architect for the purpose of a fulls€rvice desiSn forthis Pro.iect. This contract would alco include the architect being the construction administrator or project manager who would oversee the bidding process for contractors and the construction process. Quote received include: DMAArchitects- 530,000.00 (Anything over project 53OO,OOO.OO would equa! 10% of total project cost); A+ Architects - 527,000.00 (9% oftotal costl Example isa 53OO,0oo.0o project; and JGRArchiteds - 527,000.00 flat fee. staff recommends entering into a contrect agreement with IGR Architects as they have a set fee of527,000.00 which is easily budgeted and there would be no added cost should the project exceed S3o0,ooo.0o. Funding for this would come out ofthe Capital lmprovement Plan budget. commissioner James I Weese asked about what would happen if the County decided to go in a different direction it for example, the cost was over budget. Todd Heitschmidt stated the cost ofjust the design would still be 521,600.00. commissioner Michael J White asked about putting the project into phases. Commissioner Monte Shadwick moved to sign the contract with JGRArchitects for the set fee ofS2T,ooo.oofor the purpose ofa fullservice design for the Juvenile Courtroom and ofjice space. Seconded by commissioner Michael I white. Motion passed 5-0.
2001 SAL'NE COUNTY BOARD OF COMMISSIONERS' M'NUIES CONT'NUED fuesdov, Februoru 27. 2078
a RFA #723-78 Survey Equipment Neil Cable, County Engineer and Terry Mattison, County Surveyor, discussed RFA #123-18 Survey Equipment Saline County has not invested in upgradinB ils surveying equipment for about two decades There have been tremendous advancements in equipment in that time. Saline County has relied on outside consulting surveying services to establish benchmarks for virtually all bridge and box culvert projects. These services currently cost the countv S2,00O.OOto S2,5oo.oo per year and these costs are rising rapidly. With the addition of road improvement projects it would be expect€d these costs to easily double ln addition, there are many other surveying tasks that are more time consuming and the manpower demanding because ofthe lack of having currently available equipment. Terry Mattison, Saline County Survevor, has conducted significant research into surveying systems that are currently available. Aspart ofthat research, he contactedJohn Harvey, Surveyor for the City of Salina. The city of Salina has had a Leica GPS rover and base station transmitter equipment for over a decade now- Mr. Hervey provided Terry with hands-on demonstration of the system and aided in the completion of a cur.ent project. One ofthe features that make GPS really expensive is the requirement for a base transmitter. Mr. Harvey informed us the city's base transmitter and connectinS link up would be available for Saline County to use which makesthe slstem we would need much more economical. Severalvendors were contacted to obtain quotes for the equipment and features that would be beneficial in performing Saline county's work less the normallY required base station. The bids received include: Geomatic Resources LLc (lrving, TX) S34,915.00; Leica Geosystems, Inc. (Norcrost 6A) 531,695,00; Engineer Supplv No 8id; Tiger supplies No Bid; Laser specialists, Inc. (Derbv, Ks) 526,700.00. Staff recommends purchasing the Leica G5187 Performance slstem package from l-aser Specialists, Inc. for 526,700.C,O. lt is recommended that Special Equipment Funds be used to purchase this equipment. Th€ current balance in that account is 51,444,303.94 Eudget authority is S9O0,5oO.OO. Neil cable also stated the equipment would be beneficial to flood plain work as well. Commissioner Robert Vidricksen stated he liked the fact the County was wo.king with the CitY and asked about whythe County waited so long to get new equipment. NeilCable stated with the new projects, at will be more economical for the County. Commissioner James L Weese asked about life expectancy of the equipment. Dustin Beeson from laser Specialists, Inc stated the life expectancy of the equipment ranges GPS technology is changing daily. A new model comes out every five years, however, there is equipment from 20 years ago that is nill being used today. Colnmissioner Rodger Sparks asked about using our current LIDAR maps for things, such as roads. Neil Cable stat€d it could be used for preliminary project layout, but it is not survey accurate. commissioner Michael J White asked for comments from Terry Mattison, county Surveyor. Terry Mattison discussed how the new equipment will get the County into the new age. Travis Graham, Engineer Technician, stated this equapment willhelp out tremendously. The data iscollected in the rnachine and downloadedto the software. commission lames LWeese asked about using the city's base station. Dustin Beeson stated the City purchased their equipment and wanted to allow all surveyors to use it. Commissioner Rodger sparks asked if this equipment will be used for road improvement. Darren Fishel stated they have be€n looking into doing that for years. commissioner Rodger sparks moved to award the bid for the Leica Gs18T Performance system package to the lowest bidder, Laser Specialist, Inc. in the amount of 526,700.00 from the Special Equipment Funds. Seconded by Commissioner Monte Shadwick. Motion passed 5_0. SALINE COUN|Y BOARD OF COMMISSNNENS' MINUTES CON|'NUED
f uesdov. Fe bruo ry 27, 2078
9 RFA 1722-78 Grdvel Rood Progrcm Neil Cable, County Engineer and Darren Fishel, Road superintendent, discussed RFA #122'18 Gravel Road Program. The Road and Bridge orientation for the new saline County Board of commissioners was held on January 24,2017. One ofthe ma ny to pics d iscussed was the condition ofthe CountY's gravelroads. The Board ofCounty Commissioners expressed the desire to develop and fund a multi-year G ravel Road Upgrade Program similar to the existing Construction Program for Eridge Replacement, Rehabilitation, and Maintenance Projects and Reinforced Concrete Box Culvert Pro.iects. On February 13,2018 two t.bles were presented and discussed - Table 1 "Planning tevel cost Estimates to upgrade the Highest Volume Gravel Roads on the county wide Rural Primary Road System (Roads having Average Daily TrafJic of 200 or Greaterl and Table 2 "Planning level Cost Estimates to Upgrade the Highest Volume Gravel Roads on the County Wide Rural Primary Road System {Roads having Average Daily TraffiE of 2OO or Greater). Specific gravel ro a d segments were identified in those tables, along with their lengths, average daily traffic, maintenance costs since 2015 and costs to either upgrade to asohalt to meet current minimum standards or to upgrade to prime and double deal if not required to meet current minimum standards. In addition. each road segment was prioritized for upgrading based on Average DailV Traffic. The discussion with the Eoard ofCounty Commissioners foaused primarily on two different projects. Jhe first project (Priority 1 in Tabl€ 1) is Water Well Road from LiShwille Road to Burma Road lt has the highest measured Average DailyTraffic of any gravel road in Saline County and improvements were acknowledged by all are needed. The second project consists of a combination of several, relative closely spaced road segments totally approximately three miles which would include the following: Water Well Road from the smoky Hill River bridge to Holmes Road (Prioritv 2 in Table 1); Water well Road from the end of the existing paved section between Holmet Road and Simpson Road to Simpson Road; Simpson Road from Magnolia Road to Schilling Road (Prioritv 8 in Table 1); and Simpson Road from Schilling Road to Water Well Road (Priority 10 in Table 1). Road and Bridge staff was requested bYthe Eoard ofcounty commissioners to present their recommendations of the fl rst road segments to be upgraded in the County's Gravel Road Upgrade Program on February 20, 2018. In that meeting, it was reiterated that water Well Road ftom Lichtville Road to Eurma Road {Priority 1 in Table 1) i5 a 5egment of road that has long been recognized as a road segment in need of upgradinS. Howev€r, it was also acknowledged by all that his road seSment is included in the annexation lawsuit with the City ofSalina and that resolution ofthe lawsuit is important before plans for improving this section of road can be finalized- lt was pointed outthatthis section ofroad should possibly not be included in the Gravel Road Upgrade Program lists and that separate funding of the project, possibly even bonding, should be identified to enable this project to be accomplished. Th€ previously mentioned combination of relatively closed spaced road segments totaling approximately three rniles (i.e. Water Well Road from the Smoky Hill River bridge to Holmes Road; Water Well Road from the end ofthe existing paved section between Holmes Road and Simpson Road to Simpson Road; Simpson Road from Magnolia Road to schilling Road; and Simpson Road from Schilling Road to Water Well Road) was discussed again. Several observations regarding the potential proiect includ€d: these road segments have relatively good granular bases and could be shaped up by county forces in preparation for application of prime and double seal; replacement of one of the existing drainage structures on Simpson Road is aheady included in the package oI RCBS currently outfor bids. This RcB willbe funded from the countv's 2 milac€ount and notfrom recently established gravel road upgrade account; a portion of the total three miles of road could be improvement in lieu of the entire lehgth. The remainder of the funds available could then be banked for a future project, possibly water well Road from tightville Road to Eurma Roadi there are economies of scale that would be realized by improving all three miles of road at one time as opposed to improving only a short section of road; improving this combination of closely spaced road segments would provide a paved road loop from the simpson Road/Magnolia Road intersection all th€ way to the Water Well Road/l-135 Highway interchange. In Odober 2017the Board of County Commissioners established a one milaccount dedicated to upgrading gravelroads. This account will have S577,235.0O available in 2018. As indicated in the aforementioned Tables 1 and 2, there are many high volume gravel road candidates for which those funds could be used. However, many ofthose potential candidate roads have complicating fa€tors (i.e. involved in the annexation lawsuit, need for significant preliminary improvement, etc.). These various factors greatly reduce the list of projects that could reasonably be undertaken this year. lftheEoard ofCounty Commissioners desiresto proceedwith a proje ct this yea r that willfully utilize all o. most ofthe funds in the recently established gravelroad upgrade account, th€n staff recommends that the project discussed previously in this RFA consisting of a combination of several, relatively close spaced road segments totaling approximately three miles be selected. This combination of road segments includes the following: Water W€ll Road from the Smoky Hill River bridge to Holmes Road; Wat€r Well Road from the end of the existing paved section between Holmes Road and Simpson Road to Simpson Road; Simpson Road from Magnolia Road to Schilling Road; and Simpson Road from Schilling Road to Water Well Road. Degign ofthis project has not been done yet. Therefore, only a very prelaminary estimated cost can be done. However, it is believed at this stage that the tunds available in 2018 (5577,235.00) will be sufficient to und€rtake the project. Commissioner Robert Vidricksen stated ithas been a yearand it'stimefor action.
2003 SALINE COUN|Y BOARD OF COMM'SSIONERS' MINUIES CONI'NUED f uesdov, Fehruory 27, 2018
Commissioner Michael I White asked how long the design will take. Neil Cable, County Encineer stated it can be ready by construction season,luly through September. Commissioner James LWeeseasked about oreoaration work. Darren Fisheldiscussed diflerentscenariostorthe roadwork. Commissioner Robert Vidricksen stated the intent of the program. Hestated hisfeeling isto take the recommendation ofstaffand move forward with this project on Water Well Road for those two segments and the prep work for the following season forthe other project with the monies left over. commissioner Monte shadwick stated h€ is looking for successful completion to have a program going torward. Commissioner Rodger sparks asked about anv potential issues. Oarren Fishel stated this will be the best option with gravel road upgrade and prime & doubl€ seai. RFA #122-18 Gravel Road Program will be on the Public Forum next week.
70 RFA t727-78 Resolution fi254 Amendment u7 Fbod PIan Code Saline County has wo.ked with the State ol Kansat Division of Water Reso!.ces and AMEC Engineering to develop a new floodplain map using the latest in engineering methods, tools, and technology The new map willprovide a more accumte picture ofthe flood risk in Salihe County and help people make the best deaisions possible wh€n building. Part of adopting a new map is updating floodplain regulations to ensure compliance with the latest State and Federal regulations. Most ofthos€ changes are minor and reflect the preferred language of the State. This makes the code easier for evervone, statewide, and nationally, in interpret our code. The biggest changesto the ffood code for saline County are:1)Removing a 55,000 permit fee for work being done without a permit; 2l No new basement exemptions will be permitted. Houses with existing basement exemptions will be allowed to rebuild even ifthe home is destroyed;3) Crawlspaces, storaSe buildings, and other "enclosures" belowthe froodplain now require onlytwo openings, minimum, ratherthan four;4) Agricultural buildings no longer need a non-conversion agreement recorded in the Deed's office, a grid survey, to be setback 250 feet from the high bank ofthe water course, a final survey unless electrical is involved;5) critical facilities (police, fire, hospitals, schools, jails, utility stations, group housing, etc.) must be built outside of the 100 and 500 year floodplains. Thisensures emergency operations willaontinue during a flood;6) tot splits in a floodplain must be a minirhum offive acres overthe normalthree acre or less requirements, thisgives more space to adapt houser, buildings, s€ptic systems, and wellsto flood conditions;7) cumulative improvements have been removed. Cumulative improvements limit the amount of improvements a pre-Fl RM (gra ndfathered ) bu ilding ca n make over its lifetime. This tend s to a llow nonconforming u ses to continue and grow larger in a floodplain creating a bigger riskto life and property;8) Fill materialis no longer allowed in a floodway. Floodplain fill is still acceptable; 9) Freeboard, the amount a buildings floor must be above the base flood elevation has increased from one foot to two feet. Most homes in 9line Countv us€ fill dirt and apply for a Letter or Map Change (LOMC), more comrnonly known asa LOMA or IOMR (Letter oI Map Amendment or Revision). This allows the hous€ to be at or any distance above the base flood elevation. Basically homeowners are using a lower FEMA standard over the countystandard and building a better house; 10) No construction willbe allowed within 50 feet ofthe centerline ofa stream. Other chanSes include:1)The term separability has been changed to severability. lt isthe more common legalterm in case portionsofthe county code are severed (declared invalid and removed) in a colrt case, lt's more of a grammar problem than a legal problem; 2) Floodplain variances, which should never happen, have been moved to the variance section; 3) The State req u ires a "ri8ht of entry" la ngua€e. This exists in other pa rts of the cou nty code, just not in the zoning code itself. This gives counly inspectors the abilityto inspeda property, with the property owne/s permission. lfthere is no permission, a warrant may be necessary;4) Definitions have been chan8ed. Definitions don't regulate. A public hearingwasheld bythe Planning Commission on February5,2018. Discussion was focused on cumulative improvement language and the new changes, no construction neaa a stream, and increasing freeboard to lwo feet. The Planning Commission recommended approval. The code was then reviewed end approved by the state engineer on February 12,2018. Staffand the Planning Commission recommend approval of this item. David Neal stated the maps would become effective April 18, 2018. Commis 77 Adjournment Commissioner Monte Shadwick moved to adjourn the meeting at 10:31AM. Seconded by Commissioner lamas I Weese. Motion Dassed 5-o. 2004 54LINE COUNTY BOARD OF COMM'SS'ONERS' M'NUIES CONI'NUEO fue sdqv. Fe bruo N 27. 2078 Meeting - Cqll fo Order Commissioner Robert Vidricksen called the meeting to order at 10:38 AM with all Commissioners present for the followint atenda. DMA Atchitecb, PA Chonge ln gope of Work Pr&ess Review Donnie Marrt DMA Architects, PA, discussed changes in the scope ofthe work ordered for the Road and Bridge Renovation and Addition. The change is in lhe sewer system and the size ofthe vaultfor the fiber optic line. The Iiber optic line needs spliced and needsto go from 18" to 36". There is a 525,000.0o contingency for contract work and no contingencyfor architecture fee. The sewer system willneed conctete removed and dug 18" down. A fuel oil tank was removed years ago and filled in with fill sand; construction debds was also discovered. Daren Fishel, Road superintendent, stated there was also hydrocarbon fuel particles found; Darren recommended removing the particles, howev€r it is under the Kansas Department of Health and Environment standards. Donnie Me.rs stated he is asking for a change in the contract to be able to send Architectural fees at the same time the change order for work is submitted instead olSetting a preauthorization. Commissioner Rodger Sparks moved to allow DMA Architects, PA to provide an architeciural fee for each item so the architectu ra I time that it takes to process the request can be included in thetotalcost of the change of scope item submitted for approval. Seconded by Commissioner Monte Shadwick. Motion Dassed 5-0. Execuuve gssion Commissioner Monte Shadwick moved to recess to Executive Session under the Non Elected Personnel exception to the Kansas Open Meetings Act. Seconded by Commissioner lames I Weese. Motion passed 5{. Also present were Mike Montoya, County Counselor and Rita Deister, County Administrator. The Executive Session began at 11:07 AM and the regular session reconvened at 11:12 AM. No action was taken. County Apptoiset Voluotions Updote Sean Robertson, County Appraiser, discussed CountyChange ofValue Notices being mailed out on March 1st. He stated the total increase ofvalue is about 3% overallforthe Countvcompared to the 2017 June certification. He stated that residents should look at their value and calland sEhedule an appeal. The last day to schedule an appe.lis March 30,2018. The 2018value should be the reasonable market value. Commissioner James I Weese asked if 3% means an increase of 3% in budget honies. Sean Robertson stated the 3% is taxable value. Rood & Btidge Updote Darren Fishel, Road Superintendent, discussed the tPA Inspection ofthe Clean Water Act. He stated the Road & Brid8e department has complied with everything that has been requested. The Commission also discussed the signed Agreement between KDOTand Saline County for the FederalFund Exchange. NeilCable, County Engineer, sent an email recommending applying these funds to the cost ofthe Halstead Road Bridge Rehabilitation project that is currently underway (5549,934.50). The federal funds administered through KDOT will pay for roughly half the total project cost. Comm issioner Ja m es I Weese stated the 2 m il Special Brid8e Fund could cover the Halstead Bridge. He recommended usin€ the FederalFund ExchanSe moneyforgravel road improvement projects since that money is not designated tojust bridges. lt was the consensus of the Commission to waat and save money possibly for gravel road improvement projeds. Darren Fishel also stated he requested from Donnie Mrrrs, DMA Architects, PA a quote for a new sewer line since it was in poor condition and too small for their needs. hL'NE COUNrY BOARD OF COMMISS'ONERS' M'NUIES CONNNUED Tuesdov, Rbruo. 27. 2078 County Administtotors Udsae Rita Deister, County Administrator, discussed the yearly audit, the upcoming 2019 bud8et dascussions and the Junior Leadershio activitv that she and Commissioner Robert Vidricksen participated in Rita Deister discussed the Industrial R€venue Bond exemptions letter from the City of Salina. She also discussed contributions to the City of Salina Drive-thru Recycling Center. She stated there is 599,792.00 in the contingencv fund. Commissioner Robert Vidricksen stated he spoke with the City, and they are comtortable with any amount. He suggested SIO,OOO.OO for the firstyear and would like to put this item on the publictorum. Commissioner MichaelJ White stated the open date is May 15t and asked ifthe County should wait untilth€n to contribute and also asked if there is another fund to fund this. Commissioner Monte Shadwick suggested using the contingencv fund this time and consider continuing during the budget process Meetlng - Adjounment commissioner Monte Shadwick moved to adjou.n the meeting at 11:50 AM seconded by commissioner Rodger Sparks. Motion passed 5-0. Meetings Attended February 2o:Tri Rivers Fair Board Meeting - commissioner Rodger Sparks February 21: Salina Airport Authority Meeting - Commissioner Robert Vidricksen. February2T: Building Authority Board Meetang_ commissioners Michael., White, Rodger Sparks and Monte Shadwick. 10 Documents Signed A/P Detail check Register; A/P Detail Wre ReSister; cash Requirement summary; Bid Award for a 2018 Emergency Management SUV; Architectural Remodelcontract with JGRIoT a Juvenile courtroom and office space; 8id for a teica GS18T Performance System with Laser Specialists. Inc.; Corrections Orders: Personal Property - fl20180o0224, 225-229; Real Estate - s2 018000214, 215-222; Trucks - f2018000223 11 Ofl6e collers Jean Ko2ubowski with the Salina Journal, JudV larson, Norman Mannel,loan Ratzlalf, Andrew ManleY BOARD OF COUNTY COMMISSIONERS Rob.tt vtdtlcktcn, Dls a2" cholman oon 3-6- /g \ :221--Z-/a2,,/ sar. 3-b'/€ M*Jna.l t Whftc;Dbt'ta 5, @mmitsion l DAIE f -i.-lt 2006 SALINE COUN|Y BOARD OF COMM'SS|oNERS' M'NUTES CONNNUED Tuesdov, Februofl 27. 2078 t*dn lE,*Y'lc! \ CLERK J hr\rCe51 SAUNE COUNTY BOARD OF COMMISS'ONERS' MINUTES Tue5ddv. Morch 6, 2078 Public Forum I Coll To Order Commissioner Robert Vidricksen called the meeting to order at 9:00 AM. Jamie Allen, 9line County Clerk, called the roll of attendanc€ with all Commissioners pres€nt for the following agenda 2 lntroduction of Assistont Administrotot/Dlrecbr of FiMnce Commissioner Robert Vidricksen introduced Andrew Manley, Assislant Administrator/Director of Finance for Saline County. Andrew started on March 1,2018. 3 50 Yeo6 Ago i,Igline County Commissioner Robert Vidricksen stated th.t 50 yea6 ago in Saline County, the Cou nty contracted with Cox Construction to build a pole shed on the fairgrounds, construction costs weae S1,864.00 and the pole shed is still out there. The Countv tra nsferred 560,000 from the Specia | 8u ilding Fund to the Build ing Authority which progressed into the City County BuildinA. The County sold the norlheast horse barn in Kenwood park for ten dollars, the purchaser was to remove the building himself. The County paid S929.OO for assessment of damages for farm prop€.ties. They pu.chased fuel for Apail, May, June from Rl Flory oil company. Gasoline prices were 11.25 cents per gallon, diesel price was 9 cents a gallon. 4 Public Forum Norman Mannel, Salina, disct ssed review boards for all deoartments. 5 Approwl of Public Forum Agenda Commissioner Monte Shadwiak moved to approve the publicforum agenda with the addition ot item 2.5 to discuss the buln ban. Seconded by Commissioner James t Weese. Motion Dassed S-0. 6 Approvdl of County Commlssbn Mlnu|3s tor February 27, 2018 Commissioner Monte Shadwick moved to approve the County Commission Minutes for February 27,2OIB as presented. Seconded by Commissioner Rodger Sparks. Motion passed S-0. 7 Burn gdn Dlscusslon Hannah staftbaugh, Emergency Management ohecror, discussed Resolution r1&224g proclamation of state a nd Local Dise ster for Saline County. On March 05, 2018 it was determ ined that wildfires are a real and irnmin€nt threat to cause widespread o. severe damage to property, iniuryor loss of life ofdisastrous proportions and the couhty commission have proclaimed a state of Local Disaster Emergency exists in saline county. Unusually warm and day weather haveconlinued to create conditionsthat if wildfiaes should occur, they would be difficultto aontroland create a strain on manpower and resources, which may endangerthe heaith, safety and welfare ofpersons and property in saline county. Resolution #1g-224g states that no person shall cause ol permit the open burning ofany waste, normal hous€hold trash in a contarner, nructures, vegetation, or any other mate alon anypremisei within the boundaries ofsaline countv Kansas. The area covered by the Resolution/Proclamation includeithe entiae area ofsaline county and allcities or townships contained therein. The knowing and willful violation ofthisorder shallconstitute a class A misdemeanot pursuant to K.s.A.48-939, and any pe6on convicted ofsuch violation shallbe punished as provided by law, This Resolution shall remain in effect from March os, 2018 for seven days, lt is the intention to discuss this with the comftission every week until conditions have improved. Hannah stambaugh stated the proclarnation will not expire on its own, it will be revisited everyweek and she willbrinS a proclamation to be signed ro lift it. 2008 SAUNE COUNT| BOARD OF COMM',SS,oNERS' M/,NUTES CONNNUED Tuesdov. Motch 05. 2078 8 City ol tufino Recyclinq Prqrcm Jim Kowach, City of Salina, discussed the City ofsalina Recycling Program. Commissioner Robert Vidricksen stated his position is that the County partner with the City ofSalina. He stated the City is lookinE for a monetary contribution to get their firnyear going on the recycling center and it is of the upmost imponance for the County to be a partne. in that. Commissioner Robert Vidricksen also stated he wasthinking oftaking 510,000.00 from the contingency fund and give it to the City of Salina as a pa rtner. Jim Kowach stated the City ofSalina is moving forward with the recycling center. lt became apparent after lmages closed the citizens wanted something done to replece the recycling center. The location has been determined and environmental investiSations are being done on the site at 125 W Noith Street. it will be a drive thru facility. lt will be manned with person nel to u n load ve h icles; recyclinS will only be accepted when staff is there. They ar€ hoping to be in operation in early May. Commissioner Robert Vidricksen asked for assurance, with the County's participation. that County residents will be able to use the facility. lim Kowach stated both Countyand City r€sidents contacted lhe City after the recycling center closed; he stated Solid Waste Management Committee represents both the City and the County and supported cooperation between the City and the County so all residents can use the facility. He stated there will be a slnall fee on the water billfor City residents, so some fee was asked for from the County. Commissioner Monte Shadwick stated since the monies will be taken from the contingency fund this year, the Commissioners willhave to look atthe budget for next year and create a line item for the .ecycling program. Jim Kowach stated they are looking into curbside recyaling for City residentt but that program willtake a yearto a year and a halfto get offtheground. He stated the City entered intoa three year lease forthetacility and intend on fulfilling the goalofcurbside recyclint. Commissioner MichaelJ Whire stated he didn't have any problem with contributing, itsgood partn€rship. He did ask if this should be a Inter-Local Agreement. Rita Deister, County Administrator, stated ifthis is a one time startuD we will not need an Inter-Local Agreement; however, if an annualexpenditure is made tothe City we willneed to have an Inter- local Agreernent. Commissioner Monte Shadwick moved to take 510,000.00 f.om the Contingenc.y Fund to give to the City ofSalina forthe initialpayment for the Recycling Center. Seconded by Commissioner Rodger Spa s. Motion passed 5-0. 9 RFA tX26t8 Matworc/Rnnsomworc tlcense Brad Bowers, Computer Technology Director, discussed RFA f126-18 l,Ialware/Ransomware ucense. Information Technology is requesting to spend 510,888.Cn on Crowd Strlke, an endpoant protection and response application. This solution is a next generation endpoint protection application and will replace our Sophos desktop antivirus software in use today. This application will protect our desktop computer endpoints from ransomware/malware infections. Two quotes were received: panda - S3O.00for ilOO desktops (512,000.00 annually); and Crowd Strike - S27.22 for ilOO desktop (510,888.00 annually). Staff recommends purchase approving the from crowd strike in the arnount of510,888.00, Ransomware malware is a big riskro networks today. This application will do a betterjob ofprotecting our desktop compute6 from ransomware/malware infections. The moniesfor RFA #12&19 Malware/Ransomware License willcome from the 20lSTechnology rmprovement Program. commissioner Robert vidricksen asked ifthisis an on8oing cost. Brad Bowers stated it willbe an annual expenditure. commissioner James L weese asked what the cost ofthe program beinS used now, sophos. Brad Sowers stated it was s6.oo a desktop, but he stated it is not effective to ransomware. Erad 80wer5 also discussed other protections the countv uses. commissionerJatnes I weese purchas€ moved to the malware licehse from c.owd strike for an annualamount ofS1o,888.ooas requested by staff. Seconded by Commissioner Rodger Sparks. Motion passed S-0. 70 2078 County Volue UNIE 5€an Robertson, $line county Apprais€r, discussed the 2o1g saline county Values. He stated the Totalcounty assessed value change was 2.6%, totar residentiar crass value change was 2.7% and the totar commerciar crass value change is 2 2%- He also discussed sares ratio, the appears process and new construction. sean Robertson discussed property process the tax including the roll of the CountyAppraiser, the taxing entities, the County Clerk, and the County Treasure r. Sean Robertson stated the ultirnate goal(achieved by performing wellthe role)ofthe CountyApp.aiser is to value each property anew every year in a fair, equitable, and appropriate manner. lfthat goalis achieved, then property taxes willbe paid proportionally byevery owner accordihg to the property value ofthe without any favorabilitv beihg Biven to one propertyowner over another. SAUNE COUNTY EOARD OF COMMISSIONERS' M'NUIES CONT'NUED Tuesdov, Mdtch 06. 2078 1,1 RFA 112178 RCB & BFB Replocement Prcjects Packaqc Neil Cable, County Engineer, discussed RFA S125-18 RCB & RFS Replacement Projects Package. Road & Bridge is requesting the Board of County Commissioners to take action to award a contract for the furnishing of all materials, equipment, and labor and doing all the workwhatever kind of necessary to construct five reinforced concrete box (RCB) and four reintorced concrete trame bridSe (RFB) drainage conveyance structu.es. Two companies submitted bids. Project S17-5353; Parsons Road 0.2 mile west of Ughtville Road: Reece Construction 546,266.40; l&M Contractors 549,211.20; Engineers Estimate 550,000.00. Project l17-5354: Reese Road 0.4 mile north of Stimmel Road: Reece Constru.tion 5156,321.20; l-&M Contractors S197,353.30; Engineers Estimate 5200,000.00. Project#17-5355 StirnmelRoad 0.35 mile eastot Hedville Road: Reece Construction 5140,989.80; L&M Contractors 5176,491.60; Engineers Estimate 5150,000.00. Project #17-5356: Gera.d Road 0.7 mile south of Watkins Road: Reece Construction 555,650.30; L&M Contractors 557,522.00; Engineers Estimate 575,000.00. Project f17-5357 Woodward Road 0.35 mile north of Mariposa Road: Reece Construction 550,535.50; l&M Contracrors 552,658.60; €ngineers Estimere 575,OOO.OO, Project #17-5358 Simpson Road 0.4 mile south of Schilling Road: Reece Constiudion 540,714.00; L&M Contractors S43,699.20; Engineers Estimate 550,000.0O. Project #17-5360 Kipp Road 0.4 mile north ofAssaria Road: Reece Construction 557,950.30; L&M Contractors 551.697.00; Engineers €slimate 575,000.00. Project f17-5361Assaria Road 0.2 mile east of Holmes Road: Reece Construction 5126,796.60; L&M Contractors 5169,455.50; EnSineers Estirnate 5200,000,00. Project #17-5362 Hohneck Road 0.35 mile north of Cloud Street: Reece Connru.tion 5140,754.90; t&M Contractors 5197,975.50; Engineers Estimate 52OO,OOO.OO. The total for awarding all locations are as follows: Reece Construction 5815,989.m; t&M Cont.actors 51,006,053.90; Engineers Estimate 51,O75,OOO.OO. The bid was reviewed by Road & Bridge, Engineering Division staff and all calculations verified. staff recommends award of a contract for 5815,989.00 allofthe listed projects to the bidder, Reece Construction Company, who submitted the low bid for each individual project. Staff recommends that funds from the Road & Sridge Special Bridge Construction (2 mil) Account for bridge .nd culvert replacement be used for these RCB projects. Commissioner Rodger Sparks moved to award the contract to Reece Construction in the amount of 5815,989,00for the 2018 RCB and RFB Construction packages as list€d in RFA #125-18. Seconded by Commissioner Monte Shadwick. Motion passed 5-0. 2010 SAL'NE COUN|Y EOARD OF COMM'SS'ONERS' M'NUIES CONTINUED Tuesdov. March (N. 20tg 72 RFA #722-78A Grcvel Rodd Progmm Neil Cable, County Engineer and Darren Fishel, Road & Bridge Superintendent discussed RFA #122-188 Gravel Road Progra m. RFA #122- 188 proposes two differe nt tvpes ot upgrades to the County Road system. The first one is to double prime and sealWater Well Road from the Smoky Hill River bridge going eastto Holmes Road and a section I mile east of Holmes Road going east to Simpson Road. The second one is to rebuild, reshape, and repair the drainage structures on Simpson Road going north two miles to Magnolia Road with a sufficient depth ofaggregates to cerry the traffic loading and volume. The prep work for the prime and double sealwill be done by Saline County. This will include cleaning the ditchet repairing or replacing drainage structures, correcting the cross slope, recompacting some areas and correcting entrances, The prime and double s€al and agAregate willbe paid for out ofthe l milRoad lmprovement Fund. The cost olthe labor and equipment will come from the Road & Bridge operating budget. The rebuild ofSimpson Road will be performed by the Road & Bridge Department to coincide with the box replacement on Simpson Road to ease the strain of a road closure on the traveling public. The aggregates and culverts will come from the 1 mil Road lmprovement Fund. [abor and Equipment will come from the Road & Brid8e operating budget. The Road Superintendent and County Engineer recommend improving the following sections oI roadway that best meets everyone's objectives: 1) Make some significant "right now" improvements with the dollars available;2) Not spend all ofthe funds so some can be banked for future projects;3lTest some sections of roadwaywith prime and double sealthat have the proper compaction and drainage;4) S€e if rebuilding and rerocking with sufficient aggregates would meet the expectations ofa "road upgrade". This willtax the maintenance division's forces but stafffeels it is the best way to provide "test" sections. Should these methods prove soccessful and become more aggressiv€, they should be co ntracted out to provide the most effective use of the do lla rs, The Maintena nce Division's focus should remain to be maintenance driven. Contractors are more timely and efficient in their operations_ The aggregales, culverts, and the prime & double sealwillcome from the l milRoad UpgradeAccount. Thecurrent balance ofthe account is 5577,235.0O. lt is estimated the prime and double seal to be in the area of 5200,000.00 (these are prelirninary estimates). The aggregates and culverts will cost approximately S12 5,000.00. This would leave a n a cco u nt balance of 5252,235.00. Com m issioners Monte Shad wick a nd Michaell White both stat€d they are in favor of bankrolling the leftoverfunds for futur€ projects. Commissioner MichaelJ White suggested allocating another milror the gravel road program with the rrpcoming budget meetings. Commissioner RodSer sparks stated he had a concern with having the County rebuild, repair, and reshape the daainage structures on Simpson Road at this time and do a chip and seal at a later time down the road. He stated he is concerned that if we do not chip and seal the road immediately after shaping, in a year there will be another exuberant costto pullthe ditches back up, reshape it again, and redo all the work, then the cost will have doubled to redo Simpson Road. He also stated concerns regarding the RCB being repaired at the same time and suggested having thejobgo to bid. Commissioner Robert Vidricksen asked ifthe reason it wes suggested to wait wasto allow the agEregate to settle. Daren Fishelstated, in his opinion, it would be better to build up the aggregate on the ro.d before rnoving forward on Simpson Road. Commissioner James L Weese stated he wantsthislestto be suc.essful. He stated he would like to see sirnpson Road finished. commissioner Robe rt vidricksen stated hewouldtakethe experts advice. Norman Mannel, Salina, stated to close the road uhtil the project is finished. Allen tindholm, 3647 S lighwille Road, stated water well has been a problem for 40 years. He stated water well Road from ughtvile to gurma used to be #l priority, where did that go? commissioner Robert vidrickse n stated some orthe reasons for that is there would be the need for more funding and a lawsuit at thjs time. Water Well Road is currentlv not on the section line, it is on city property. Fred lutzi, Presidentofthe [and Institute.on water wellRoad between smoky Hilland Holmes, discussed considering an asphelt road and pedestrian crossings. Marvin Reinert,32g5 s Holmes Road, discussed excluding truck traffic on water well Road. wes iaclson, 2400 E water well Road, discussed truck traffic being restricted east of the bridge on water well Road. commissioner Michael J white moved to app.ove RFA #122-188 and accept staff recommendations on the two sections of road w;th s250,000.0o to be banked for future projects. seconded by commissioner Monte shadwick. Motion passed 3-2 with commissioners Robert vidricksen, Monte Shadwick, and MichaelJ white voting Aye and commissioners Rodger Sparks and James L Weese voting Nay. 13 Anno4tncements commissioner Robert vidricksen stated that he attended the chamber ofcommerce breakfast on Thursdav. On Wednesday andThursday, Commissioners Robert Vidricksen, Monte Shadwick and Rodger Sparks participated in the Gender Informed Needs Assessment (GrNA)traininS. on Friday staff from thesheriffs Office and District Court attended a webihar forJail Inmate Reduction. 2011 SALINE COUNTY 8(),,RD OF COMMISS'ONERS' MINU7|ES CONI'NUED Tuesdov. Morch 06, 2079 74 Adjoumment Commissioner Monte Shadwick moved to adjourn the meeting at 10:42 AM. Seconded by Colnmissioner James I Weese. Motion passed 5-0. Meetlng tl - Cdlt fo Uder Commissioner Robert Vidricksen called the meeting to order at 10:51AM with all Commissioner pres€nt for the following agenda. Chonge Oder #7 with DMA Architects, PA Mike McCallfrom DMAArchitectt PA, .nd Darren Fishel, Road Superintendent discussed a change order with the Road & BradSe Office remodel, Change Order f1 is for a new electrical pathway (S3,628.m) and a new upsized vault (52,114.0O) for a totalamount of55,742.00. The construction contingencyfee (S25,0OO.OO) will cover the change order costs and leave a balance of 519,258.00 in the contingency fee. There is also a 5600.OO fee for additional architectural expense to DMA Architects, PA that willbe paid out ofthe Ctp fund. Commissioner Michael J White moved to authoraze the chair to sign the agreement between Cheney Construction, DMAArchitects. PA, and Saline County for Change Order fl. Seconded by Commissioner Monte Shadwick. Motion passed 5-0. Mike Mccall disiuss€d the delay in issuing the Notice to proceed. lt was the consensus ofthe Commission to add five business daysto the contract dle to the delay. Mike McCallalso stated he will be bringing in another change order next week. Watet Tonk Olscussion Darren Fish€|, Roed Superintend€nt, discugsed slide in water tanks. He stated he received a bid for 536,000.0O; however it came in by fax and our bids state they cannot submined via fax. Commissioner Michael J White asked ifthe County could piggy back on KDOTS bids oi theirlrucks. lt was the aonsensus ofthe Commission to look into KDOI5 bids for water tanks. Cou nty Admi nistrotors U6ote Rita Deister, county Administrator and Andrew Manley assistant Administrator discussed upcoming dates and sales tax revenue. Heolth Depdrtment ltems to Declorc No Value Commissioher Monte Shadwick moved to declare the items listed in the Adm inistrators updatefor the Health Department items as no value. S€conded by Commissioner Michael J White. Motion Dassed S_0. 2079 Audget Discussion Rita Deister, county Administrator, discusi€d the 2019 budget and the upcoming budget meetinSs. she stated there has been no change in the tax rid at this time, though therc are some talks ofpossible changes. she stated the appraisers estimate in new construction at this point is about the same as last year; though she stated we may lose some sales tax revenues because ofthe IRB's approved bythe ciw. Rita Deister overviewed the schedule for the 2019 budget, strategic planning, and 2017 transfer options. she .rso provided historical budget expenditures for alldepartments, Rita Deisterwifi bring 2017fund transfers nexr week for approvar. Execuute 5fsslodl Commissioner Monte Shedwick moved to recessto Executive Session under the Non Elected personn€l exception to the Kansas Open Meetings Act. Seconded by Cornmissioner James I Weese, Motion passed S{. Also present were Rita Deister, county Administrator and Andrew Manrey, Assistant Administrator. The Executive pM session began at 12r33 and the regular session reconvened at 12:38 pM. No action was taken. Meetlng - AdJoumment Commissioner Robert Vidricksen ad.,ourned the meeting at 12:38 pM. 2072 SALINE COUNTY BOARD OF COMM'SSIONERS' MINUTES CONTINUED Tuesdov. Mdrch 06. 2078 10 Meetings Attended February 28, 2018: Chamber of Commerce Board Meeting - Commissioner Robert Vidricksen. February 28, 2018 and March 01, 2018: GINA Training - Commissioners Robert Vidricksen, Rodger Sparks, and Monte Shadwick. Documents Signed A/P Detail Check Register; A/P Detail Wire Register; Cash Requiiement Summary; A/p payroll; Employee Recognitions; County Commission Minutes for February 27, 2018; Tommy Hendrickson CMB License - Salina Speedway; Amendment#47 to Resolution f1254 Flood Plan Code; Resolution 18-2248 Burn 8an; Change Order #1 between Cheney Construction, 0MA Architectt PA, and Salihe County; RFA #125-18 Bid Award for RCB/RFB; Correction Orders: Personal Property - f20180OO23O,247,243,245,249; Real Estate - f20180OO23I,232-239t Trucks - fi20180o0240, 242. oflke callers Jean Kozubowski with the Salana Journal, Judy Larson, Karen Shade, Norman Mannel, Joan Ratzlaff, Marvin Reinert SOARO OF COUNTY COMMISSIONERS SAUNE goqNTY, KANSAS ,^,, sfl/tl Robcrt Vidtkb.n, Dittrid 2, Chohmon oxe S-/3- /<9 DATE -/21-<'41' < oa.r.3.j.tt ,ffi Mhho.l t Wttf'e, Disttict 5. commlssion.r H::HS. MonE Shddwi* Dbtrirrt 7, Commksbn , ATTE 2013 COUNTY BOARD OF COMM'SSIONERS' M//NUTES '/.UNE fuesdov, Mdrch 73. 2O7g Publk Forum 7 Cd fo Otdet commissioner Robert vidricksen calred the meeting to order at 9:oo AM. Jamie A en, sarine countv crerk, called the roll otattendance with Commissioners Robert Vidri.ksen, Rod8er Sparks, James L Weese, and MichaelJ White present and Commissione. Monte Shadwick absentforthe following agenoa. 2 Puuic Forum Norman Mannel, Salina, discussed roads and code ofconduct. 3 Awrowl of Publlc Forum Agendo commissioner James Lweese moved to approve the agenda for the public forum with an amendment for an Item fl4 central Kansas [ibrary Appointment. seconded by commissioner Michael J white. Motion pased 4-0. 4 Approvol oJ County Commission Minutes hr Morch 06, 2O7g Commissioner Rodger Sparks moved to approve the County Commission minutes for March 06,2018 as presented. Seconded by Commissioner Michael J White. Motion oa$ed 4_0. 5 Recop of Dbcussion gosed Exerclse Hannah Stembaugh, Emergency Managem€nt Director, gave a recap ofthe discussion based exerris€ that took place on Ma rch 08, 2018 at th e webster conference center. The exercise is cafled sirver racket a nd was sponsored by the corps of EnSineers. rt;s a proSram that brings together state, federar and locar agencies to learn from one another and apply knowledge to reduce the risk offlooding it also helps to leve.age and optim ize resou rces a nd a llow agencies to rook a head and identify changes and potentiar solutions. The process was started back in June of 2017. The pranningteam consisted ofsalina pubricworks, sarina Fire,s"lina porice, Emergency ManaSement, and the corps of Engineers. The date of March 8th was chosen because it was sever; weather awareness week and the city ofsarina and sarine county wourd be in the middre ofthe finaradoption of the flood pla in maps. There participants, were 67 two student assistants, 2 2 US Corps of €ngineers/FEMA/Kansas Department ofAgriculture, and three guests from the city ofManhattan. The scenario was a flood scenario with a major rain event. lt was discussed what went right, what went wrong, and what could be done better. 6 Eurn Eon Discussion Hannah Stambaugh, Emergency Management Dir€ctor, addressed the current burn ban. she stated there has been no moisture to improve conditions and is proposing to continue the burn ban. 7 Centrol Konsos Ubrcry Aoord Ap@intnent Jamie allen, sarine county crerk, discuss€d the cenrrar Kansas Library Board Appointment, The centrar Kansas Library Syste,n supports library services in 17 counties in cent.ar Kansas: Ba.to;, cloud, E[i,, Elsworth, Jewel, Uncoln, Mitchell, Osborn€, pawnee, philtips, Ottawa, Republic, Rooks, Rush, Russell, Satinq and Smith counties_ The Central Kansas library System Board meets twice a yearto conduct the business ol the System, toapprove the budget, any resolutions, system plan, the and elect m€mbersto the Executive Commattee. The Executive committee meets mohthly to conduct the general business of the System. The County appointee must be a resident ofthe regional library sFtem taxing district, this is, within saline county but outside the district ofany local legally established public library. Carol Viar has applied for the four-year, uncompensated term. Commissioner James I Weese moved to appoint Carol Viar to the Central Kansas library system Board. Seconded by Commissioner Rodger Sparks. Motion passed +0. SAL'NE COUNrY BOARD OF COMM'SSIONENS' M'NUTES CONNNUED fuesdoy. Morch 73. 2078 I Announcements Commissioner Robert vidricksen stated he attended the Gypsum city council Meetin8 and announced Saline County in coni!nction with the Saline County tarm Eureau Board is sponsorint a free car and pickup tir€ collection Salurday, March 24,2018 from 9:00 AM - 2:0O PM at the Saline county Yard at 3424 Airport Road. 9 AdJounment commissioner Rodger Sparks moved to adjourn the meeting at 9:22 AM. Seconded by commissioner James L Weese. Motion passed +0. Meeting lt - Co fo Order Commissioner Robert Vidricksen called the meeting to order at 9:26 AM with Commissioners Robert vadricksen, RodSer Sparks, James L Weese and Michael J white present and Comhissioner Monte Shadwick absent for the following agenda. Animol Contrct & Eite Pttedurcs tnte ocdl Agrcement .Jason liller, H€alth Department Director and Vanessa Cowie, Salina Animal Services Supervisor discussed the Animal control and Bite Procedures Interlocal ASreement. Th€ agreemenl defines the scope ofservices and responsibilities ofthe CityofSalina and SalineCounty. lt wasthe consensusofthe Commbsion to move forward withtheAnimal Control & Bite Procedures Inte.local Agreement. P lonni ng Comm lsslon ApN ntme nts David Neal, Planning and Zoning Director, discussed the Planning Commission Appointments. The Planning and Zoning Department is responsible for two citizen boards: the Planning Commission, which handles general development projects and the Board ofZoning Appeals, which handles requests for relieffrom zoning and subdivision regulations. Currently, the Planning Commission has two vacancies/ with two more terms setto expire on March 31.2018; for a totaloffou. vacancies. Considerations a nd requirementsfor appointment to the Planning Commission arer The Planning Commission shallconsist of not less than five or morethen nine members. lt is recommended to maintain an odd number due to quorum bylaws; The majo.ity of Commissioners must re*de in the unincorporated area ofSaline County; Terms are three yea6 with no term limit. staff recommends reappointing Bret Ferg\lson and Ken Strombe.g to the Planning Commission and expandjng the search for potential candidales to be appointed to the boerd. The Commission will revaew the expression of interests fo.ms. County Administrotots U4ote Rita Deister, County Administrator, discussed upcoming eventsand the forme. Commission on Agin8 2016 audit. lt wa5 the consensus of the Commission to pay the invoice of the GINA training out of the contingency fund, 2077 audgetTrcnskt oI Funds It wasthe cons€nsus ofthe Commission to transfer 535,000,00 to the Expo Capital lmprovement Fund, transf€r 530,000.00 to the Health Department CIP Fund, transfer 5558,602.0O to Ctp and retain 5741,398.00 for 2019 unencumbered funds. and use Darrin Fishel's recommendations for rollover monies for the Road & Brid8e Department. Meeting lt - Adhumment Commissioner Robert Vidrickren adjou.ned the meeting at 10i33 AM. Meetings Attended March 8: Discussion Eased Exercise - Commissioner Robert Vidricksen and Rodger Sparks. March 12: Gypsum City Council Meeting - Commissioner Robert Vidricksen. SALINE COUNTY EOARD OF COMM/,S o/,IERS' MINIJTES CONNNUED fuesdov- Morch 13, 2OtB Documents Signed A/P Detail Check Register; A/p Detail Wire Register; Cash Requirement summary; County Commissioh Minutes for March 16, 2018; Juvenile Courtroom Contract for Construction; Change Orde;s: personat property _ #2018000252, 253, 2s5, 257-260; Reat Estate - #2018000254. Olfke Collerc lean Kozubowski with the Salina Journal, Judy tarson, Norman Mannel, Darrell Allison SOARD OF COUNTY COMMISSIONERS SAUNE COUI{TY, TAXSAS ,^* 3bl r d&L Dlst ld 2, Chohman oanE'Za'fr Mbhdet t aalhhq 5, Commlt'toner Mont Shodttkt, Dbtrb t, Co/,r',nbsbn t 2016 SAUNE COUNTY BOARD OF COMMISSIONERS' MINUTES Tuesdov. Mdrch 20. 2078 Publk Forum I Coll To Mer commissioner Robert vidricksen called the meeting to oader at 9:OO AM lamie Allen, Saline County clerk, called the roll of atte ndance with Commissioner Robert Vidricksen, Rodger Spatks, James I Weese and Michael J white Dresent and commissioner Monte shadwick abs€ntforthe following agenda. 2 Approwl of Public Forum com missioner lames L Weese moved to approve the agenda tor the Public forum as presented Seconded by commissioner Michael J White. Motion passed 4-0. 3 Aryrctml ol County Commisslon Minutes hr Morch 73,2078 commissioner Rodger Sparks moved to approve the county Commission minutes of March 13, 2018 as presented. Seconded by Commissioner James I Weese. Motion passed +0. 4 gwn Bdn Discussion - Resolution #t&2250 Repeoling Resotutton #1522t18 Hannah Stambaugh, Emergency Management Director, discussed the current burn ban. Hannah Stambaugh presented Resolution #1&2250to repeal Resolution f1&2248 the current burn ban, but did state there are still concerns. She stated the drought conditions still remain and the fire danger is still there. She stated that burning can still be suspended at a later date. commissioner Michael J White moved to repeal Resolution s18- 2248 for the current burn ban. seconded bv Commissioner James I weese. Motion passed 4-0 5 R@d *hol Ceftifrcote Prcsentotion Norm Bowers, local Roed Engin€er, (e nsas Association ofCounties, presented a Road Scholar Certificate to Leland Amburgey, Heavy Equipment operator Rural Patrol, Road and Bridge. The program enhances skills and knowledge of equipment operators as well asthose who superuise others or aspire to management in public works oDerations. 6 Humon Resources Bi-Monthty UpdoE Marilyn Leamer, Hurnan Resources Director, discussed the Human Resources 8i-Monthly Update. Marilyn discussed workman compensation, employment updates, and upcoming policy and pro.€dure updates. 7 RFA tt2+78 Possenqer von Bid Awatd capta in J im H ugh es, Saline County Sheriff's Depa rtment, d iscu ssed RFA { 129-18 Passenger Van bid awa rd. The request is to purchase one 2018 Ford 12 Passenger Van. This vehicle will replace a 12 passenger van that is currently in service. The two bids received were: tong McArthur Ford, Salina, KS-528,506.15 with trade or 530,505.16 without trade; and Midway Motort McPherson, Ks - S28,i147.00 with trade or 529,947.00 without trade. The bids were reviewed by the Saline County SherifFs Oftice, Administrative Division staft, and all cal.ulations veritied. Both vehicle bids met required specifications. Sheriff OfJice Staff recommends purchasing one 2018 Ford 12 Pass€nger Van from Long McArthur Ford in the amount of528,506.16. This amount is S59.16 higher than the low bid, however, sheriff Office Staff believes 559.16 j'rstifies keeping this transaction with a local business. Funding for the 9line County SheriffOffice vehicle willcome from the Equipment lmprovement Program Fund. The County Administrator recommends the low bid be awarded. To not accept the low bid willdiscourage competitive bidding in the future since it indicatesthe bid at alltimes is going to be awarded to a localvendor. Commissioner Robert Vidricksen spoke in favor ofawarding the bid to Long McArthur due to the small cost difference in the bid and it being a local business. Commissioner Michaell White moved to award the bid forthe 2018 Ford 12 Pass€ngerVan to the lowest bidder, Midway Motors in the amount of 528,447.00 with trade in. Seconded by Commissioner James I Weese. Motion passed 3-1 with Commissioners Rodger Sparks,James IWeese, and MichaelJ White voting Aye and Commissioner Robert Vidricksen voting Nay. SAL'NE COUNTV BOARD OF COMM'SSIONERS' M'NUTES CONI'NUED Tuesdov. Morch 20, 2078 8 RFA i13G78 Pickuo Bid Awdtd captain Jim Hughes, saline County Sheriff's Department, discussed RFA f130-18 Bid Award for Pickup. The request is to purchase one 2018 halfton 4X4truck. Thisvehicle willreplace one Ford F-150 that is currently in service. Four bids were received: Long McArthur Ford, Salina KS (F-150) - 530,954.16 with trade, 537,954.16 without trade; Marshall Motors, Salina, KS {Raml - 542,548.00 with trade, 549,048.0O without trade; Midway Motors, McPherson, XS (F-1501 - 51M,905.00 with trade, S53,405.00 without trade; Midway Motors, McPherson, (s (Ram) - 540,776.00 with trade, 549,276.00 without trade. The bids were reviewed by the Saline county Sherilfs Department, Administrative Division staff, and all calculations verified. The Sheriffs Office Staff recommends purchasint one Ford F-150 4X4 from Long McArthur in the amounr of 530,954.16. Long McArthur was the low bidder. Funding tor the Saline County Sheriffs Office vehicles will come from the Equipment lmprovement Program fund. Commissioner Rodger Sparks moved to award the bid for the 2018 halfton 4X4 truck to the lowest bidder, long McArthur in the amount of 530,954.16 with trad€ in- seconded by commissioner Michael J white. Motion pass€d 4{. 9 rEA #137-78 Rood Reclossiticotion Chonge Neil Cable, County Engineer and Darren Fishel, Road Superintendent, discussed RFA #131-18 Road Reclassification change. Kevin J Mortimer has filed a petition signed by the adjoining property owners for declaration by the Board ofcounty commissioners of a minimum maintenance road and controlled access facility. The road is a portion of Crawford Street west of Donmyer Road, This portion of road is currently classified as an earth road and has an existing easement for road purposes width offifty feet. The petitionea i5 requesting the Board ofCounty Commissioners declare this portion ofCrawford Street as minimum maintenance road. In addition, the petition is requesting need for a controlled access facility. The petitioner has been advised that ifapproved, the adjoining property owners would pay for the cost ofproviding and installing a gate to meet Saline County requirements. The Road and Bridge Department would provide the lock for the gate and keys for the property owners. Staff recommends accepting the road petition as submitted by the petitioner and follow the procedures for declaration of a minimum maintenance road which isto "instruct th e cou nty cou nselor to draft a resolution describing such roads." The Board of County comm issioners sha ll review the resolution according to K.S.A. fi6&5,102 and transmit copiestothe Planning and Zoning commission tor recommendation. Approval by the Board of County Commissioners ofthis road petition for minimum maintenance road would require installation of one sign by Road and Brid8e within ten days atan estimated cost of S200.00. The cost providing and installing a gate meeting Saline County requirements would be borne bythe adjoininB property owners. Road and Bridge would then provide the lockforthegateand keysforthe property owners which would cost lessthan 530.00. Kevin Mortimer,832 S Donmyer Rd, stated the reason for the request is because of numerous people beingtherethat shouldn't be there dropping trash off, shootine, etc. Otherlandowners presentwerelim Martin andChuck Henry. Commjssioner RodSer Sparks asked ifthe County would still go in and grade the road lihce it is a minimum maintenance road. Darren Fishel stated yes, it would be up to the property ownersto calland say it need some maintenance. Commissioner James IWeese moved to request County Counselorto proce€d in drafting a resolution. Seconded by Commissioner Rodger Soa*s. Motion oassed ll0. 20!8 SALINE COUNTY BOARD OF COMMISS'ONERS' MINUIES CONI'NUED Tuesdov. Morch 20. 2078 70 RFA #727-78 Corrugoted Metol Pipe gid Awdrd Neil Cable, County Engineer, discussed RFA #127-18 CMP Bid Award. The Saline Countv Road and Bridge Department reqlest to award a contractfor the furnishing of alltools, equipment, and labor required to fabricate and deliver alumini2ed (type 2) corrugated steel pipe, pipe arch, and end sections. Two bids were received: J & J Drainage Products co. ' 5104,331.89; and Welborn Sales, Inc - S157,334.79 The bids were reviewed by Road and Bridge Department, Engineering Division staff. An error in the total summation ofthe forty-four ite ms was found in the Welborn Sa les, Inc. bid. Their co rtected tota I is 5157,354 79. However, this error does not affect the staff recommendation. In addition, staffdetermined thatJ &l Draina8e Products co. submitted the lowest bid on each ofthe forty_lour items included in the totalbid package Staff reviewed the forty-four items that were included in this bid package in tefms ofthe necessity of obtaininS allotthe items. lt was determined that several items could be eliminated and the quantity ofother items reduced thus reducing the totall & J Drainage Products co. bid trom 5104331.89 to 574,325.86 for the remaining items Staff contacted J & J Drainage Products co. and verified thatthey would accept the reduced order without adjusting the price on any ofthe remaining items. Therefore, staff recom m end s that a contract in the amount of S74,326.86 for aluminized (type 2) corrugated steel pipe, pipe arch, end sections, and dimple bands be awarded to the bidder who submitted the lowest totalbid price and lowest price for each individual item which isJ &l Dra inage Prod ucts Co. The co.rugated m eta I pipe (C M P) a cco unt has a budget a m ount of 550,o0O.0O- The totel for the recommended contract is 574,326.86. lfa contract is awarded for these materials, then the remaining amount, after the CMP fund would be 524,325.86. lt is recommended to pay the remaining balance out of Fund 125{two milaccount). CommissionerJames LWeese moved to award the bid for cMP to the lowest bidder, J & J Drainag€ Products co in the amount of S74,326.86. Seconded by commissioner Michael J White. Motion passed 4-0. 1l Adjournment commissioner Rodger sparks moved to adjourn the meeting at 9:41 AM. seconded by commissioner James L Weese. Motion oassed +0- Mee ng l, - Coll To cYder Commissioner Robert Vidricksen called the meeting to order at 9:51AM with Commi5sioners Robert Vidricksen, Rodger Sparks,lames LWeese and Michaell white present and Commissioner Monte Shadwick absent for the following agenda. Roqd & Etidge Shop ond qfice Remodel chonge otdet #2 Darren Fishel, Roed Superintendent, discussed the Road & gridSe Chahge Order #2 for the Road & Bridge Shop and office remodel. The changes are as follows: PR #3 change Order - Eore a new 4" 5.S. line from building to tift station (S10.704.00); PR #7 Change Order- Remove & replace unsuitable soilunder buildinB (532,580.00); and Change from plastic lockers to metal lockers - reduction of price (S2,135.00) for a total amount of 541,149.00. commissioner Michael J White moved to authori2e the Chair to sign Change order #2 in the amor.!nt of 541,149.00. Seconded by Commissioner Rodger Sparks. Motion passed 4-0. Co unty Adm inistt otors u Note Rita Deister, County Administrator, discussed Jail Redudion subcommittee, CentGl Kansas Mental Health program expansion at the jail, GINA testing, Expo Center calendar and scholarship application review, and upcoming events. Othet Discusslon Commissioner lames LWeese stated the first meeting ofthe Department ofSenior SeNices isthisThursday. Commissioner Rodger Sparks said the Tri-Rivers Fair board meeting is toniSht and there is talk ofbringing in an act to perform one night ofthe fair. Commissioner Rod8er Sparks asked ifthe Commission would be willing to help with the cost. Commissioner.lames L Weese asked when the lease was up at the Expo Center and thought we should look at a one year extension now to allowthe Expo Department to contin{re to schedule events. County Administrator Rita Deister stated it was uD in 2O19 and she will look into an extension. SALINE COUN|Y EOARD OF COMMISS'ONERS' MINUTES CONIINUED Tuesdsv. Mqrch 20. 2078 Meeting I - Adjownment Commissioner Robert Vidricksen adjourned the meeting at 10:22 AM. Meetings Altended March 20: Building Authority Board Meeting - Commissioners Rodger Sparls and MichaelJ White. Documents Signed A/P Detail Check Register; A/P Detail Wire Register; A/P Payroll; Cash Requirement Summary; County Commission Minutesfor March 13,2018; Resolution #192250 Repealing Resolution f1&2248 Burn Ban; Bid Award for 12 Passenger Van - RFA #129-18; 8id Award for a Halfton 4X4Truck - RFA #13G18; Bid Award for aluminized corrugated steel pipe. pipe arch. and end sections - RFAS127-18; Change Order fl2 for Road and gridge Office and Shop Remodel; Change Orders: Personal Property - #2018000253, 264-265, 272-273; Real Estate - #2018000274. ot ice collers Jean Kozubowskiwith the Salina loulnal, Judy larson, Norman Mannel EOARD OF COUNTY COMMISSIONERS SALINE COUNTY, KANSAS DAIE o^fE-z:2:4- /1'\-^-a AL'1/W oo,, /,5-'d Monac Sltodwi&, Dbtrlct,, Commbston r SAUNE COUNTY SOARD OF COMMISSIONERS' MINUIES fuesdov. Mdrch 27. 2078 Public Forum 1, Colltp Oder commissioner Robert vidricksen called the meeting to oader at 9:oo AM. cheryl Blake, oeputy county clerk, called the roll of atte nda nce with commissioners Robert vidricksen, Rodger Sparks, James L Weese, and Monte shadwick oresent and Commissioner Michael J White absent for the following agenda' 2 Publh Forum Derek Lee, Long McArthur, stated they were disappointed that the bid on vehicles was awarded to another business not located in Saline County 3 Approwl ol Agendo fot Publk Forum public Commissioner Monte Shadwick moved to approve the agenda, with the removalof item f2, torthe forum. Seconded by Commissioner Rodger Sparks. Motion passed 4_0. 4 RFA #732-78 Lingo POS Equipment ond Softworc Rosie walter, s€nior services Director and [euren Humphrey, computer Technology oatabase AdministEtor, discussed RtA #132-18 Linga Point of sale Equipment and software. senior s€rvices is requestinS an approval to purchase a new Point ofSale system and service and support maintenance from Benseron Hospitality for Current ly two 54,106.76. Cou nty Co u ncil has approved the Te rm s and Cond itions for C omm ission signature. registers are downloaded and converted from DoSslormat to QuickBooks each daY. This is a timely method that is obsolete, but is the only method for gathering patron information for billing and subsidized tracking. In the event of equipment fa ilu re, there will be limited options on retrievinS information. The [inga softwa re is backed up to the cloud and will work in the event of no internet. LinSa Pro Annual Service and support will be 51,199.76 (S959.81with discount). The new tinga hardware and software willallowthis agencY to build a client database that willeliminate our need for Q'lickBooks Billing willbe available on staffcomputers Staff will have the ability to input patrons and track what type ofmeal was provided, whether they were subsidi2ed, and howthev received their meal (i.e. trozen, dine in, Meals on wheels). The software willtrack statistics on food served to ensure higher client satisfaction. County lT and Senior Services participated in three demonstrations (Linga, GlobalTech, and POS Point) and found that Linga was user friendly and provided patron and statistical information needed. There will be no budget impact. Donation funds from Meals on wheels will be utilized to cover allexpense and allfuture annualservice and support cost. commissioner RodgerSparks moved to approve the proposaland terms and conditionsfrom Bens€ron Hospitalitytor 54,106.75 forthe purchase of Linga equipment and annual services and support. Seconded by Commissioner Monte Shadwick. Motion oassed 4-0. 2022 SALINE COUN|Y EOARD OF COMM'SS'ONERS' M'NUTES CONT'NUED Tuesdov. Motch 27. 2078 5 RFA i733-tg Bid Awotd water fdnk Darren Fishel, Road and Bridge superintendent, discussed RFA#133-18 Bid Award fora WaterTank. The request is to replace a 1992 Ford 1800 3,200gallon milk truck that is being used as a watertruck, with a manufactured slide in water tank- This truck is nearing the end of its useful service life. Parts are becoming increasingly harder to get and exp€nsive. Thewatertankwillbea4,000gallonslideinwatertankthatcanbe fitted for any truck in the fleet. The slide in would be beneficial as a dedicated truck would age and require upkeep. The water tank could be put into a dump truck (for example, th€ salt/sand spreaders) when needed and then removed, The water tank comes with its own supports and does not require anY special equipment or hanger construction, Bid specs were sent to seven equipment dealers and manufacturers: Pavement Technologies International Corp, Foley Equipment, Murphy Tractor, Sellers Equipment, Vidor t Phillipt Van Keppel, and Weis Fire & Safety. Pavement Te.hnologies InternationalCorp was the only bid at 536,703.00. Road & Bridge looked into a salt Brine spreader that KDoT uses to possi bly double as a water truck. The cost of those are approximately 514500.00. They only hold 1,600 gallons and the low volume of water supplied does not meet the County's needs very well. Current wate. truck rental prices 6re 54000.0O per month and depend on availability. Used water trucks of this capacityand being five to seven years old are in the rang€ of 58O,OOO.O0 io S9O,OOO.OO. Thewatertankisafullycontainedunitwithitsownpowersupplysonospecial modifications would need to be made to any ofthe current fleet. Onefeatureofthiswatertankisal5"X50 hose reel that can be used to flush culverts and provide a means to provide fire control when burning brush piles. Having the ability to provide water at the correct amount and time is essential in road rebuildinS, reshaping, and compactinS. Staff recom men ds accepting the bid from Pavem e nt Tech nologies in the amount of536,703.00. Two water trucks were budgeted for 2018. Road and Bridge isaskingto purchase one. Withthe amount ofwork scheduled and the six to eight week lead time, Road and Bridge will have to rent a water truck in May. The water truck is also utilized by the Expo Center. Colnmissioner Monte Shadwick moved to award the bid for the purchase ofa 4,000gallon slide in water tank to Pavement Tech nologies Internationalcorp in the amount of 536,703.00. Seconded bv Commissioner James I Weese. Motion passed 4-0. 6 RFA #U&18 Resolutlon #t&2249 Pbnnhv & zontng Commlssi Soo Reqppointn ents David Neal, Planning and Zoning Director, discussed RFA #12&18 Resolution f1&2249 Planning and Zoning commission Board Reappointments. The Planning and zoning Department is responsible for two citizen boards: the Planning Commission, which handles general development projects and he Board ofZoning Appeals, which handles requestsfo. relieffrom zoning and subdivision regulations. currently, the Planning Commission hastwo vacancies, with two more terms set to expire on March 31,2018; for a totaloffour vacancies. Considerations and requirements for appointment to the Planning Commission are:The Planning Commission shall consist of not less than five ot more than nine members. lt is recommended to maintain an odd number dueto quorum byiaws; The majority of Commissioners must reside in the unihaorporated area of Saline County; Terms are three years with no term limit. Staff recommends reappointinS Bret Ferguson and Ken Stromberg to the Pianning Commission and expanding the search for potential candidatesto be appointed to the board. Commissioner Monte Shadwick moved to reappoint Eret Ferguson and Ken Stromberg to the Saline County Planning Commission. S€conded bv Commissioner Rodger Sparks. Motion passed +0. 1 Announcements Commissioner ./ames lWeese stated the Senior Service Center Advisory Board Meeting had 100% attendance. Commissioner Rodger Sparks stated he attended the Tri Rivers Fair Board Meeting and they are looking at new features for the fair. Commissioner Robert Vidricksen stated the farm show is going on now atthe Tony's pizza Event Center. 8 Adjounment Commissioner Rodger Sparks moved to adjourn the meetihg at 9:32 AM. Seconded by Commissioner Monte Shadwick. Motion passed 4-0. Meeting lt - Coll fo Otder Commissioner Robert Vidricksen called the meeting to order at giOAM with Commissioners Robert Vidricksen, Rodger Sparks, James I Weese, and Monte Shadwick present and Commissioner Michael.l White absent for the following agenda. hLINE COUNTT BOARD OF COMM,,S5/ONERS' MINUIES CONTINUED Tuesdov. Morch 27, 2078 Heakh Deportment Aid to Locol Gront Applkotion ggnoturc Jason Tiller, Saline County Health Department Director, requested the Commission Chair's si8natur€ on the Aid to Local Gov;rnment Grant from the Kansas Department ot Health and Environment for 5527,878 00' Commissioner Rod8er sparks moved to have the Commission Chair sign the grant application. Seconded by Commissioner Monte Shadwick. Motion passed +0. County Administtotor U6ote Andrew Manlev, A5sistant county Administrator/Finance Director, disaussed the countv's insurance. Assurance pa ners currently is the brok€r/risk manager for the countv. lt wasthe consensus ofthe commission to have Charlesworth Consulting give a presentation to the Commission. Andrew Manley also discussed the purchasing policy, codes, and the generator at the Juvenile Center' Meeting - Adjounment Commissioner Monte Shadwick moved to adjourn the meeting at 11:00 AM Seconded bV Commissioner Rodger Sparks. Motion passed 4-0. Meefings Attended March 21: Saline Airport Authoritv - commissioner Robert vidricksen; March 22: Department of senior S€.vices Advisory Council- Commissioner James LWeese. Documents ggned A/P DetailCheck Register; A/P Detail Wire Re8ister; Cash Requirement Summary l-inga POS Equipment and Software Terms and Conditions with Benseron Hospitality; Resolution #18-2249 Planning Commission Reappointment; 8id Award for Water Tank for RFA fi133-18; Aid to Locel Government Grant from the Kansas Department of Health and Environment; Change Ord€rs: Personal Property _ f2018000276, 287' 2a3' 245'241; Real Estate - S2018000277,278 Wice Colle's lean Kozubowski with the Salina Journal,ludy tarson, Norman Mannel BOAnO 05 COUNTY COMMTSSTONERS SALINE COUNTY, {ANSAS 4-3-a Rob.tt Vid.icken, Distri.t 2, Choiimon "^* oon y'*-z.e Mkha.l ! Whtk, Obtti(l 5, Commlstioner SAL'NE COUNTY BOARD OF COMMBS/oNERS' MINU7ES CONI'NUED Tuesdov, Morch 27,2078 lq#giri SAUNE COUNTY BOARD (E Co//V'M'SSIONERS' Mi,NUIES fhu6dav. Mdrch 29. 2Ot8 Coll To Otder commissioner Robert Vjdricksen called the meeting to order at 9:ooAM with all commissioners p.es€nt fot the following agenda. lnsuronce Discussion James charlesworth, Charlesworth consulting, discussed, via telephone, info.mation regarding insurance risk management and broker selection services with his company. currenlly Assurance Partneas provides insurance risk management end brokerage services forthe County. Charlesworth Consulting pres€nted two options; one being to assist Saline County in selecting a brokerage and tisk managehentfirm; and secondlY to work in aonjunction with Assurance Partners in providing risk management sewices. Mark Skidmorg Assurance Partners, stated that even if Cha.lesworth Consulting was hi.ed in conjundion with Assurahce Paftnersthat Assurance Partneas would still provide field worklhat Charlesworth Consulting does not paovide bul they would work a5 a liaison with them. James Charleswoath also explained insutance pools. James Charleswodh stated he would prepar€ a proposal for their insurance risk management i€rviceson a retainet basis rather than a per pro.iect for the County to consider. Adjoumment Commissioner Monte shadwick moved to adiourn the meeting at 10:01 AM. Seconded by commissioner Rodger Sparks. Motion passed 54. At'€ndees Mark Skidmoae, Assurance Partners; Rita Deister, County Administrator; Andrew Manley, Assistant County Administratorj Marilyn Leamer, Human Resources Director; and Cheryl Blake, Deputy County Clerk. BoAnD oF G)UI{TY COi,IMISSIONERS sAltrrrE cour{w, rlfl sAs DATE M vHd&a, DW 2, cl'pi'a'pn oo,.-3jAZOL!- L \tlc.*, Dbffi 4 Sc.'ctory tr.Y HIK. oot 4-l1l -,101? 2026 SAUNE COUNTY AOARD OF COMM'SSIo4.!IERS' M//|JUIES TuesddY. Aorit 03. 2078 PuUk Forum 1 Coll To Mer Commissioner Robert Vidricksen called the meeting to order at 9OOAM. JamieAllen, SalineCounty Clerk, aalled the roll ofattendance with all Commissione.s present for the following aSenda. 2 Approwl of Public Forum Agendo Commissioner Monte Shadwick moved to approve the agenda forthe public forum as presented. Seconded by Commissioner Rodge. Spark. Motion passed 5{). 3 Awrowl oI Cwnty f.ommtssion Minutes lor Mdrch 20, 2018 Commissioner Monte Shadwick moved to accept the County Commission minutes ofMarch 20,2018as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 4 Approvol oJ County Commtssion Minutes hr March 27, 2078 Commissioner Monte Shadwick moved to accept the County Commission minutes of March 27, 2O1g as pres€nted. S€conded by Comhissioner Rodger Sparks. Motion passed 54. 5 Prqtomotbn decloing Aprtl 2018 os ChiH Abuse nettenton Month tori Blake, CAPS Executive Director, read a proclamation de.la ring April 2018 as Child Abuse prevention Month. There were 1,100 cases of child abuse a nd neglect investigated by the Department of Children and Families in saline county last yea.. child Advocacy and parenting services,Inc. provides both prevention and intervention programs designed to reduae riskfadors assoaiated with child ablse and neSlect while focusing on educating parents and empowering children. The agency's many commuhitv collaboaations respond to a va.iety of human needs and conditiohs keeping appropriate child development in the center of a ll strategies. cAPs responds to a variety of huhan needs and conditions throughout central xansas while s€rvicing any family seeking help at no charg€. In 2017,98 child victims ofabuse or neglect and/or withessed a violent crime received advocacy, a medical exam and care by t.ained sAN E/SART staff, refearal to trauma focused mental place health serviaes and a fo.ensic interview at chris's -child Advocacy center. These s€rvices are delivered thfough a multi-disciplinary collaboration between city ofsalina and saline county law enforcement, cApt salina Regional Health centet Department ofchild.€n and Families child protective custody, saline county Attorney's otfice, centralKansas MentalHealth cente, and pdvate therapists. child Advocacy and parenting services,Inc. began as a child abuse prevention coalition in 197g, the agency iscelebrating its 4oth anniversary and wishes to create awareness through the followinS public events: Go Blue salina- businesses encouraging employees to wear bluejeans and/or royalblue can collect funds for CAPSand spread awareness bytaking photos ofemployees showing their blue support. Each partiaipant willget a sticker to wea. showihg they believe every child should be safe and loved; Moving pinwheelGarden alr month long asa reminderofchild vidims always in our midsu Nationar victirns' Rights we€k communityAwereness Festivar, saturda, Aprir 14th from park; 12:00 PM to 3:00 PM at Eric Stein Stage in Oakdale and poetry for personal power Opeh MicNight at Ad Astra Book and Coffee House on F.iday, April 27th from 7:0O pM to 9:OO pM, Commassaoner Robert pres€nted procramation vidricksen tori Blak€ with a signed decraring Aprir2olgas chird Abuse prevention Month. SAUNE COUN|V EOARD OF COMM'SS'ONEFJ' MINUIES CONf'NUEO fuestuy. April 03- 2078 6 Proclomdtion decto ng April 2078 os l'rotionol C,ounty cowmment Month lamie Allen, Saline County clerk, read a proclamation declaring April2018 as National County Government Month. In order to remain healthy, vibrant and safe, America's counties provide public health,justicg safety, infrastructure, transportation, technology, environmental steward5hip and economic servicesthat play a key role in everything from residents'daily commute to emergency response. Saline Couhty and all counties take pride in their responsibility to proted and enhancethe heahh, welfare and safety of its residents in effcient and cost-effective ways. Each year since 1991the NationalAssociation ofCounties has encouraged counties across the country to actively promote their own programs and servicestothe public they serve. Commissioner James I Wees€ moved to declar€ April2018 as NationalCounty Government Month and encourage everyone to participate in county governmenl celebration activities. Seconded by Commissioner Michaell White- Motion passed 5-0. 7 Procbmotbn decloring April2078 os Foir Houslng Month Jamie Allen, Saline County Clerk,.ead a p.oclamation declaring April2018 as Fair Housing Month. The congress ofthe United States passed the Civil Riehts Act of 1968, of which l-itle Vlll d€cla,ed that the law of the land would nowguaranteethe rights of equalhousing oppo.tunity. Saline County iscommitted to the mission and intent ofCongr€ssto provide fair and equalhousing opportunities for all, and today, manv realtv com pa nies and associations support fa ir housing laws. The Fair Housing groups and rh e U.S. Depaftment of Housing and Urban Development have, overthe years, received thousands ofcomplaints ofalleged illegal housing disarimination and found too many that have proved upon investigation to be violationsofthe fair housing laws. Equalhousing opportunity isa condition oflife in our Countythatcan and should be adtieved. Commissioner Monte Shadwick moved to declare Ap.il 2018 as Fair Housing Month. Seconded bV Commissioner Rodger Sparks. Motion passed 5-0. 8 Drug Coutt Prcsentotbn Brian Vessar, Drug Court Coordinator with Community Corrections and Mary Rodriguez, Intern with Kansas state University Polytechnic, presented info.mation regarding Drug Court. Seline County has had a specialty drug court for five years; drug courts are a treatment based option for drug addicted offenders. The hope ahd focus is to treat the addiction, which in turn will help with recidivism. In the five years Saline County has had drug court, the County has served 239 clients with 76 graduates. DruE Cou.t is a 5 phase 16 month program. Participants are int€nsely supervised, have three to four uA's a w€ek, meet with theiroflicer, and attend court every Monday. The Drug Court treatment team consists ofthe CentralKansas Foundation, Ashby Hous€, and central Kansas Mental Health. The recidivism rate for drug court is 13%. commissioner Robert vidricksen ask€d about how manyare currently in the drug court program. Brian vessar stated we currently have 96 clients- commissioner Robert vidricksen asked about specific criteria to be assigned to DruE court. Brian vessar stated the client has to be considered a Level l client with the drug ofchoice being methahphetamines. commissioner Robert vidricksen also asked about whatjudSes are assigned to Drug couat, Brian vessar stated thatJudge Johnson is the onlyjudge assiSned to Drug Court. Commissioner Monte shadwick asked about other opportunities or needs. Brian vassar stated there are other courts out there suah as mental health cour! ahd VA courts. Mary Rodriguez shared her story and her obs€rvations with the drug court proSram. She has observed how the court changes lives. The Commissioned thanked and commended Mary Rodriguez for sharing her story and Erian vessar for his presentation and forthe work that the drug court is doing. Brian vessar stated graduations the Drug court are herd in March.June, s€pteftber and Decemberand wercomed the Commission to attend. 9 Senior Scrvices Monthly UN E Rosie walter, s€nior services Director, gave an update on senior services. Rosie walter discussed Match Madness, new staff, the Advisory councir, the voruhteer App.eciation Dinner on Aprir 27th and communitv grant training on April 17th- 5,.L,NE COUNTY B(ARD OF COMM'SS'ONERS' M,iNUIES CONIINUED Tuesddv. Aorll (8.2078 10 RFA #734.78 Aggrcgote ond Hot Mix Asphoft Houling gid Awdrd NeilCable, County Engineer, discussed RFA f13+18 Bid Award torAggregate and Hot Mix Asphall Hauling. The Saline County Road and Bridge Department is requesting to award contracts for the furnishing ofalltools, equiprnent, and labor required for aggregate and hot mix asphalt haulihg to specitic locations within Saline County, 1A. Rock or AB3 Material: Hamm, Inc., 1731Trail Rd., Woodbine Plant to County Yard - Capitol Trucking (S13.65/ton); James Keller (56.75/ton); GaryJohnson T.ucking (55.85/ton); TravisTrucking (S7.80/ton); Harshman Construction (No Bid). Low Bidder: James Keller @ 56.75/ton. 18. Rock or A83 Material: Hamm, Inc., 1731Trail Rd., Woodbine Plant to Various Locations- CapitolTrucking (514.15/toh); James Keller (S7.50/ton); GaryJohnsoh Trucking (57.49/ton ); Travis Truckins (No Bid); Harshman Construction (No 8id), l-ow Bidder: 6ary Johnson Trucking (S7.49/ton). 2A. Rock orAB3 Material: Eayer Construction, 5405 OId 40 Hwy., Junction City to County Yard - CapitolTrucking (S13.65/ton ); Ja mes Keller (57.00/ton); Gary Johnson Truc&ing (57.00/ton); T.avisTrucking (S8.8onon); Harshman Construction (No Bid), Low Bidder: lames Keller and cary lohnson Trucking @ S7-00/ton. 28. Rock or AB3 Material : Bayer Construction, 6405 Old40 Hwy.,Junction Citv to Various Locations- Capitol Trucking (514.15.ton); James Keller (57.5o/ton); GaryJohnson (57.49/ton); T.avisTrucking {No Bidder); Harshman Construction {No Bidl. Low Bidder: Gary Johnson Trucking @ S7.49/ton. 3A. Rock: From APAC-Kan5as, Inc., Shears Oivision Materials Branch; 1lGO N Hwy 14, Lincoln to County yard , CapitolTrucking {No Bid}; James Keller (56.75/ton); GaryJohnson Trucking (57.00/ton); TravisTrucking (58,80/ton); Harshman Construction (No Bid). Low Eidder - James Keller @ S6.7s/ton. 38. Rockr From APAC-Kansas, Inc., Shears Division tvlaterials Branch; 1160 N Hwy 14 Lincoln to Eagle's Knob - CapitolTrucking {No Bid); James Keller (56.00/ton); GaryJohnson Truc&ing (S6.85/ton); TravisTrucking (57.80/ton); Harshman Construction (No Bid). Low Bidder-James Keller @ S6.00/ton. 3C. Rock: From APAC-Kansas, Inc., Shears Division Materials Branch; 1150 N Hwv 14 l-incoln to Varioua locations - CapitolTrucking (No Bid); James Keller (S7.50/ton); GaryJohnson Trucking {S7.49/ton); Travis Trucking (No Bid); Harshman Construction (No Bid). Low Bidder: cary Johnson Tru.king @ S7,49/ton. 44. Rock or AB3 Material: From a source (name to be provided) other than t1 throueh f3 above to county Yard - (S21.00/ton CapitolTrucking from Mid-states Materials in lecompton, KS]; James Keller (No Bid); Gary Johnson Trucking (58.75/ton from Harshman in Florence, KS); Travis Trucking (S12.48/ton from Harshman in Florence, KS); Harshman Construction (S11.OO/ton from Harshman in Florence, KS). [ow Bidder: Gary Johnson Trucking @ S8.75/ton from Harshhan in Florence, KS. 5A. APAC-Kansas, Inc., Salina to Various Locations - Capitol Trucking (S110/hour); James Keller (S7.SO/ton); Johnson 6ary Trucking {No 8id); Travis Trucking (No Bidl; Harshman Construction (No Bid). Low Bidder; James Keller @ S7.50/ton. staff recommends award for contractuar aggregate and hoFmix asphart hauring to the row bidders in each case. The Contractua I Ha u ling Account ha s a budget a mount of S27O,O00.OO. To date, 522,6,14.21has been spend leaving a remaining amount ofS247,3s5.79. lt is not possible toforecast with certainty what the total annualcostfor contractuarhaurinB wirrbe- However, the unit prices estabrished through thebid process wirl set the prices thecounty willpay tor these services untilMarch 01,2019. commissioner Rodger sparks moved to accept the bid awards for aggregate and hot-mix haulinS to the lowest bidder for each location as listed in RFA f134-18. s€conded by Commissioner Monte Shadwick. Motion oassed S_0. SALINE COUN|Y B(ARD OF COMM'SS'ONERS' M'NUTES CONNNUED fuesdov. Aprit 03- 2078 17 RFA # tr78 Aggrcgote Bid Av,tsrd NeilCable, County Engineer, discussed RFAf135-18 Bid Award forAggregate. The Saline County Road and Brid8e Department request to award contractsfor the furnishing ofalltools, equipment, and labor required for supplying Crushed Stone Aggregates (5S-5), Sand-Gravel Aggregates (S97 & SS-8), and Aggregate Base Material (Ag-3) materials. 595 Material: Johnson Sand {No Bid); Hamm, Inc. (511.80/ton); Bayer Construction Co., lnc. (512.90/ton); Harshman Construction {S8.00/ton); Mid-States Materials (S14.35/ton); Green Dream (527.25/ton). SS-7 Material: lohnson Sand (S14.95/ton); Hamm, Inc. (No 8id); Bayer Construction Co., Inc. (No Bid); Harshman Constn ction (No Bid); Mid-Srat€s Materials lNo Bid); Green Dream (S19.95/ton). S98 Material: .lohnson Sand (59.25/ton); Hamm, Inc. (No Bid); Bayer Construction Co., Inc. {No Bid); Harshman Construction (No Bid); Mid-States Materials (No Bid); Green Dream (S19.95/ton). AB-3 Material: .johnson Sand (No Bid); Hamm, lnc. (S11.25/ton); Bayer Construction Co., Inc. (S13.15/ton); Harshman Construction (58.00/ton); Mid-States Materials (S7.35/ton); Green Dream 1S25.99/ton). All prices are F.O.B. at the respective quarries or places of business. The bids were reviewed bv Road and Bridge De pa rtm ent. Engineering oivision, staff a nd all calculatio ns verified. Staff recommends a ward of SS-5, SS7, SS8 to the low bidder. However, the low bidder for AB-3 Material is Mid-states Materials in lecompton, KS. The bid for hauling Mid-states Materials was 521.0O per ton. Therefore, the totalcost per ton ofAB-3 trom this quarry would far exceed the cost per ton ofhaulin8 AB-3 from the Ha.shman Construction quarry in Floren€e, XS. Therefore, staff recommends award of a contract for AB-3 Materialto second lowest bidder, Harshman construction. commissioner James I weese asked why we don't bid material and bucking together. Neil Cable stated it helps keep cost down by doing the bids separate. Darren Fishel, Road and gridge superintendent, stated these prices were 50 cents/ton less than last year. cornmissioner Rod8er sparks mov€d to award the bid for S97 and 598 Materia I to Johnson Sand and AB-3 and SS5 Materialto Harshman construction priced perton aslisted in RFAf135-18. seconded bycommissioner Monte shadwick. Motion passed 5-0. 72 RFA i73&78 frdff,c Point BId Award Neil cable, counry Engineer discussed RFA f13G18 Bid Award for T.affic paint. The satine county Road and Bridge request to award a contract for water-borne (tatex) traffic line paint. gid were All State Coatings _ (522,775.00), paint Yellow Paint White (546,800.00), Toral (S69,s75.00); Ennis-Ftint, Inc, - ye ow paint (S25,mO.00), White Paint (SsO,Om,(tO), Total (575,000,00); paint yelto$/ paint Midwest & Suppty- {S1&75O.OO), White Paint {S37,500.00), Totat (S5G,250.00); vogel paint & Wax Co., Inc. - yellow painr (S21,7OO.OO), White Paint (545,550.00), (56Z250.00);The Total Sherwin-Wiltiams Co. - yellow paint (S26,250.00), Whire paint (S52,s0O.00), Total (578,750.00); Ozark Materials, t-t-C - yeflow paint (521,975.00), Whire paint (S43,950.m), Total (565,925.00); paint yefiow paint Cotorado Company - {524,475.00), whire iaint (SS1,100.OO), Total (575,575.00). Ihe bids were reviewed by Road and B.idge Department, Engineering Division staffand all ca lcu lations verified. staff paint recommends a cont.act for Traffic in the amount of s56,250-oo be awarded to the low bidder which paint is Midwest & supplv. The monies will come from the paint and Beads Account. commissioner Rodger Sparks moved to awad the bid fo. Traffic Line paint to the lowest bidder, Midwest paint and Supply in the amount of s56,250.m as recohmended by staff. seconded by commissioner Monte Shadwick. Motion passed 5-0. SAL'NE COUNTY BOARD OF COMM'SS/0INERS' MINUIES CONNNUED Tuesddv. Aoril 03- 2078 73 RFA #137-18 Reflecdw Gbss Beods gid Awdtd Neil Cable, County Entineer discussed RFA f137-18 Bid Award for Refledive Glas Beads. 9line County Road a nd Eridge is req uedinB to awa rd a contract for reflective glass traffi c beads. The bids were for fi,000 lbs. of beads. Bids were: Swarco Reflex, Inc. @ S0.290/lb. Total cost 518,550.00; Ennis-Flint, Inc. @ S0.350/lb. Total cost 522,400.00; Porters Indudries l-tc @ 50.288/lb. TotalCost S18,432.0q Brightlands Tech, Inc. @ S0.349/lb. Total Cost 522,336.m. The bids were reviewed by Road and Bridge Department, Engineering Division, staff and allcalculationsverified. Staff recomhends that a contract in the amount ofSlS,432.00for Reflective Glass Beads be awarded to the low bidder which is Potters industries, [[C. The monies will come from the Paint and Beads Account. Commigsioner Monte Shadwick moved to award the bid for the Reffective Glass Traffic Beads to Potter's Industriet tlc in the amount of 518,432.00 as recommended by staff. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 14 Rood & Et dgc qtoturly U$ote Darren Fishel, Road Superint€ndent, discussed the Road & Bridge quarterly update. He discussed the shop/officeremodel,bud8etpaeparation,trafficcontrol,andworkcohpleted.oarrenFishelalsodiscussedthe tire amnesty day in conjunction with Farm Bureau. Approximately 45 tons of tires were collected. Com m issioner Robeft Vidricksen thahked Fa rm Surea u for taking the lead on tire recycling. 75 Adjounment Commissioner Rodger Sparks moved to adjourn the meetinS at 10:27 AM, Seconded by CommissionerJames I Weese. Motion passed 5-0. Meeting - Cqll To Oder Commissioner Robert Vidricksen called the meetinS to ordea at 10:35 AM with all Commissionear pres€ntfor thefollowinS agenda. Deryftment of *nlor sf,,rykes Sign Fundrcising Dlscussion Rosie Walter, Senior Services Director, discussed the Department ofSehior Services Fundraising. She suggested putting an electric si8n out front ofthe Senior Center for cu.rent and upcoming events. The estimated cost is approximately 535,000.00. Commission Monte Shadwick stated it was needed and suggested going to the City ofSrlina for zoning rules. Com missioner Robert Vidricksen asked about advertising guidelinea. He sus8ested working with Andrew Manley, Assistant County Administ.ator, to seek ootions and availabilitv. Plonnlng Commissbn Eodrd Expresslon of tnbrcst Forms David t{eal, Planning and Zoning Director, discussed the plahning Comhission Board txp.ession of Interest paul Forms. He sugBested appoinling Don Merriman and Finnellto the planning Commission Board. The Commission was in favoa of his r€cornmendations. David Neal will present a resolution in the public forum next Emoil Sccurity Con|/oct Rita Deister, county Administ.ator, presented an Email security contract requested by Brad Bowers, computer Technology Director. lt was the consensus ofthe Comlnission to have the chair sign the emailsecurity contract for 58,045.17. Wdter fank Oiscusslon Andrew Manley, Assistant county Administrator and DafieD Fishel, Road superintendent discussed the water tank that was approved to be purchas€d atthe March 27,2019 Board ofCounty Commission me€ting.lt was discussed that other options have been found to replace the water tank and with onlv having one bid rhe Road and Bridge department would like to go out for bids again. commissioner Mohte shadwiak moved to cahcel the contract for the water tank and re bid. Seconded by Commissioner.lames I Weese. Motion oassed 5-0. 2031 SAUNE Coi,JNfY Bor,RD OF COMMISSE,,|/,ERS' Mf?NUIES CONNNUED Tuesddv- aortl 03- 2078 lnsutonce Discusslon Andrew Manley, Assistant County Administlator, discussed the County Risk Management Insurance and followed up on the special heetinB that was held on March 29, 2018. He stated he received three proposals from charlesworth Consulting. option 1 is a full bid including broker selection between S1o,oo0.0o and 512,000,00 and would occur in spring 2019, Phase 1 would be RFP for broker and Phase 2 would be choose the broker and solicit bids for carriers. Option 2 is an on-going monthly contract - retainer services for random projects/questions/advice, this r,vould be 59,000.00 per year (5750-00 per month). option 3 is a one time insuran.e package review ror S5,95o.oo and reviewsthe lines ofcoveaage, analyzes County practices, and double checks Assurance's work. Commissioner Mont€ Shadwick stated that Option 2 did not make sense, the county already has a county counselor and he is comfo.table with Assurance Partners so option 1is not really an option. He would like Option 3 to have another set of eyes reviewour insurance. lt wasthe consensus of the Commission to put Option 3 on the public forum for April 1fth. County adminisvabE U Note Rita Deister, Cou nty Adm inistrator, disaussed sales tax, thejail study, and scholarships. She informed the Commission that allthe women inmates currently in theiail have been through the GINA assessment. Exp Centet lzose Discussion Rita Deister, County Administrator, presented a one year lease extension letter for the Expo Center. Commissioner Robert Vidricksen stated he won't vote to spend money for the Expo Center until we have a long term contract. lt was the consensus ofthe Commission to have the chair sign the one year lease extension letterto the CiW ofSalina forthe Expo Cehter. 10 Purchasing Polky Dlscussion The Commission discussed theCounty Purchasing Policy40:32. They discussed localvendor preference. Commissioner Robert Vidricken stated he would like to s€€ the Lev€l3 to have oreferenceto localbidde6, usinB the words "can be." Commissioner Monte Shadwick stated the poliay has no te€th. Mike Montoya, County Counselor, discussed the definition ofa qualified bid and it must be in the policy to have a discretionary discount. Commissioner James L Weese stated he would have a problem piaking if not the lowest bidder. Commissioner Michaell White suggested to have the statf review and givethe boaad options. Mike Montoya stated he will give the Eoard ofCountv Commissioners language to help give them direction. 11 Executlve gssioo Commissioner Monte Shadwick moved to recess to Executive Sesrion under the Attorney Client PrivileSe exception to the Kansas Open Meetings Ad for pending litigation - Road Annexation. Seconded bV Commissioner Rodger Sparks. Motion passed 5-0. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant County Administrator; and Neil Cable, County Engineer. The Executive Session began at 11:37 AM and the regular session reconvened at 12:07 PM. No action wastaKen. t2 Othet Euslness Commissioner MichaelJ White discussed concernsfrom citizens regarding five miles on Watkins Road. lt was requested to change the speed limit from 55 MPH to 45 MPH. Neil Cable, County Engineer, discussed the traffic counts and speed limits in the county- He alsostated most accidents in that area are mostlvdeea related. Commissioner MichaelJ White asked how much would it cost in signs, Neil Cable stated it would be approximately S210O.0O. Commissioner Monte Shadwick suggested to coniinue to monitor Watkins Rd. lt was a consensus ofth€ Commissioh to leave the speed limit and continue to monitor, Meeting lt - Adjounment Commissioner Monte Shadwick moved to adjourn the m€eting at 12:13 pM. Seconded by Commissioner Robert Vidricksen. Motioh oassed 5-0. 2032 SA,.INE COUNTY EOARD OF COMM'SSIONERS' M'NUIES Co/..IT'NUED fuesdav, Aot 03, 2078 !4 Meetings Attended March 28: Chamber ofCommerce goard Meeting - Commissioner Robert Vid ricksen. Documents Signed A/P Detail Check Register; A,/P Detail Wire ReSister; A/P Payroll; Cash Requifement Summary; County Commission Minutesfo, March 20,2018; Colhty Commission Minutes for March 27,2018; P.oclamation Declaring April2018 as Child Abuse P.evention Month; Proclamation declaring April2018as NationalCounty Government Month; P.oclamation declaring April 2018 as Fair Housing Month; Bid Award for RFA #134-18 Aggregate and Hot Mix Asphalt Hauling; Bid Award for RFA 4135-18 Aggregate SS5-SS7-SS&AB3; 8id Award for RFA f136-18Tratfic Painu Bid Award for RFA fi137-18 Refledive Glass Beads; EmailSecurity Contract; One year Lease Extension Letter forthe Expo Center; Change O.ders: Pe6onal Pfoperty - fl201800o288, 291-295 Olfke &llers Jean Kozubowskiwith the Salina Journal, JudV larson, Norman Mannel BOARD OF COUNTY COMMISSIOl{ERS fubeft l/'dtic&an, DIst ld 2, Chohmon fl-ffi ,_t* DATE 2033 5dUNE COUNTY EOARD OF COMM'SSIONERS' MINU'ES fuesddv. Aortl 70. 2078 Public Forum 7 Co fo Order Commission€r Robert Vidricksen called the meeting to order at 9:00 AM. Jamie Allen, Saline County Clerk, called the roll ofattendance with all Commissaoners pre!€nt for the following a8enda. 2 50 Yeo|s Ago in fitine County Commissioner Robert Vidricksen presented what happened 50 years ago in Saline County. In April of 1968 Saline County performed several road vacations, approved the budSet for the County Agricultural Council, received a petition from Garfield Township in Dickinson County asking to be included in the coverage of Rural Fire District fl1 in Saline County (that is stillin effect today), and continued transferring monies from thejail fund to the City County Euildine Fund. 3 Publk Forum Norman Mannel, Salina, discussed code ofconduct. 4 Apryowl of Publlc Forum Agendo Commissioner Monte Shadwick moved to approve the agenda for the public forum as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5-O. 5 Approwl of County Commlsslon MinuEs tor Morch 2, ZOTS Commissioner Monte Shadwjck moved to accept the County Coftmission minutesot March 29,2O1gas presented. S€conded by Commissioner Rodger Sparks. Motion passed 5-0. 6 Approd of County C.ommission Minutes hr Apr,, Ot 2078 Commissioner Monte Shadwick moved to accept the County Commission minutes ofApril 3,2018 as presented, Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 7 Procbt totion declddng Aprtl &74 ds Notioml Olme Victins, Rightl Week Courtney Train, DVACK, pres€nted the proclamation dealaring April &14 as NationalCrime Victims, Rights Week. Between 2016 and the first half of 2017, violent crime in Ameri.a decreased by 0.8 percent and p.operty crime decteased by 2.9 percent. Only nine percent ofvictims ofsedous violent crimes receive direct assistance from a victim service agency. National crime victims' Rights week, April g - 14 201& is an important time to collaborate across our state and Nation to celebrare the theme of "Expand the circle. Reach All victims." victims and survivors of crime can receive a wide rahge of supportive services offered by over 30,ooo community justice and system bas€d pro8rarns and exercisetheir righti as defined by more than 32,OOO Federaland state laws. The Domestic violence Association of central Kansas, salina porice oepartment, sarine patrol, County Sheriffs OfJice, Kansas Highway Child Advocacy and pa.enting Services, Saline County Fire Departmenq salina Initiative for Restorative Justice, and other community organirations are collabo.ating to hostthe crime victims'Rights Festivaron saturda, Ap,il 14,2018 at oakdale park to p.omote crime victihs, .ights and available services. g-14, commissioner Rodger sparks moved to declare April 20r.8 a s National Crime Victilns' Rights Week. Seconded by Commissioner Monte Shadwick. Motion pass€d S-0. SAUNE COUNTY EOARD OF COMM'SSIONERS' M'NUIES CONTINUED fucsdov. Aorit 70- 2078 8 Prcchmation declo ng April2078 ds Sexuol Assoult Aworcnets Month Sheila Beeson, DVACK, presented the proclamation declaring April2018 as s€xual Assa ult Awareness Month. Sexual violence is any sexual act inflicted onto someone else against that person's willor when that person is not able to consent or refuse the act and includes sexual assault, rape. unwant€d totrching, threatened sexual violence, exh ibitionism, and verba I sexu al ha rassm e nt. The Domestic Violence Association of central Ka nsa s (DVACK) in Saline County served 38 vicrims in 2017 and 77 victims in 2016 who identified sexualassault as their primary victimization. In 2016 over 33 incidents of sexua I violence were reportd to law enforcement in Saline County. The statistics do not represent the true incidehce and prevalence of sex ua I violence for muhiple reasons/ including not all victirns report the crime to law enforcemenq and that sexual violence is often a tactic ofdomestic violence, so sexualviolen.e may not be repo.ted as the primary form ofabus€ and victimization by law enforcement although the victim has experienced sexualviolence along with another kind ofprimary abuse. DVACK is Saline County's local victim's advocacy and services program for people in our communities who have had sexual and/or domestic violen.e inflicted upon them. There will be a candlelight vigil on April 16. 2018 at Kansas Wesleyan Universitv in honor and memory of Sexual Violence Victims. There will also be a Speak Night, an evening ofpoetry and the arts, to support survivors ofchild abus€ and sexualassault etAd Astra Books and Coffee House on April 27, 2018. Cornmissioner Monte Shadwick moved to declare April 2018 as Sexuel Assault Awareness Month. Seconded bv Commissioner lames L Weese. Motion oassed 5-0. 9 RFA *73978 Resolution ,7&2551 Ptonnlng Commksion B@rd Member A'F,intmenl5 David Neal, Planning and Zoning Oirector, diicussed RFA S139-18 Resolution f18-2551 Planning Commission Board Member Appointments. The Planning and Zoning Department is responsibl€ for two citizen boards: the Planning Commission which handles general development projecls and the Board ofZoning Appeals, which handles requests for relieffrom zoning and subdivision regulations. After discussion on April3d the Eoard of County Co|hmissioners has nominated Paul Finnell and Don Merriman to fillthe vaaant seats on the planning Commission. Both applicants have been called and are willing to accept the position. Paul Finnell resides in the uninaorporated (rurall part ofthe county and Don Meffiman resides within an incorporated (cityl pan ofthe couhty. This will provide six membeE in rural areas and three in city areas providing the necessary maiority of rural residences. Cornmissioner Rod8er Sparls moved to appoint paul Finnell and Don Merriman to the $line County Pfanning Commission Board for a three year term ending on M arch 37,2021. Seconded by Commissioner Monte Shadwick. Motioh passed 5-0, l0 RFA i13&rg Oliver Hogg sr;holorshlps Rick Lamer, Livestock and Expo Director, discussed RFA f138-18 Oliver HagS Scholarships. The requestisfor fotrr renewable $1,[email protected] Oliver Hagg Memorial Scholarships for the Fall of 2018. The scholarships are renewable tor four years provided the student maintains a 3.Ograde point average and remains ih an Ag related field. staff recommends approvinS the four renewable 51,OOO.OO scholarships. The scholarship committee met on April 2nd and it was the consensus ofthe committee to award the four applicants that applied the scholarships as they were all highly qualified. There is no budget impact. The monies come form the Far'n account which is funded by lease payments made on land that Mr. Hagg willed to saline county in 1991. lfapproved, the students willbe at the April24,2018 county commission public Forum meeting for the commission to present the scholarshrps. commissioner Robert vidricksen asked how manyofthe recipients renew the scholarship- Rick [amer stated since 2001 Saline County has awarded 31 scholarshiDs and all but two have been renewed. !7 Cenvol Konsds Mentol Hedhh Center 2Ot7 Annwt Report dnd ZOT| audOet Request Kathy Mosher, Executive Director ofthe central Kansas Mental Health center, discussed the cKMHc Ahnual update and 2019 Budget Request. Kathy Mosher discussed the hi8hlights of2017 with cKMHc and introduced phirrips pat some ofthe staff, codyspafkt Grenna and Kincaid. she pres€nted documentation to the Commission programs ofsome ofthe they have going on and the great successthey are achieving in the community.she also discussed the cKMHc partnership with the salinecounty Jail, Kathy Mosher wanted to thank sheriff soldan and Tina Miller with the sheriffs of{ice for their hard work and teamwork as well asthe work of multiple other staffwho putthis prog.am to8ethe.. sh e a lso discussed the centralKansas Mental Health center 2019 Budget Request. They are askin8 for a 4% increase. commissioner Robert vidricks€n congratulated Kathy Mosherand her stafffor their hard work and aiob welldone. Hestated itisa necessarv service in the communiW, SALINE COUN|Y EOARD OF COMMISS'C,/|/,ERS' M'NUIES COT'II'NUED fuesdov- Aor TO- 2078 12 Emeryency Mdndgement Qusrte y upddte Hannah StambauBh, Imergency Management Diredor, discussed the Emergency Management Quarterly update. She discussed the past weather events, ehergencl management activities, and fire district activity. She also presented data on all rural fire district responses in 2017. Hannah StambauSh also discussed the drought declaration by covernor Colyer and stated this has been the driest Saline County has been since 1895. !3 Announcements Commissioner Robert Vidricksen stated the lvlounted Patrol Rodeo is atthe Expo Center this weekend, alonS with the Spring Beef show, Rabbit Show and Thummel Audion. He attended a KDOT meetin8 with the North Central Kansas Highway Department last week. 14 AdJoutnment Commissione. Rodger Sparks moved to adjourn the meeting at 10:12 AM. Seconded by Commassioner Monte Shadwick. Morion passed 5{. Meeung ,t - Cotl To Oder Commissioner Robert Vidrickse n called the meeting to order at 1O:2OAM with all Commissioners presentfor the following agenda. FEMA t'lotice of Suspended Communities UpdoE David Neal, Planning and ZoninS Director, discussed the FEMA notice of suspended communities. The Federal Emergehcy Management Agency has published a rule in the Federal Register id€ntifying communities in Colorado, Florida, Kansas (including the Cities ofAssaria, Brookville, Gypsum, and Salina in Saline Countv), and Missouri that will be suspended frorn the Nataonal Flood Insurance program on April 1& 2018, for noncompliance with the floodplain mana8ement requirements of the program. The altected towns if thev don't cornplete their requirements by April 18th, there will be no new or renewed flood policies available until this matter is resolved. David Neal stated he has been in touch with the communities affected and thev are working to resolve this issue before the deadline. Purchoslng/Ledse Agrcement PoW tt0,32 Dtscussion Andrew purchasin&/Lease Manley, Assistant County Administrator, discussed the Agreement policv ito.32. He presented year a six analysis ofvehicle purahases,2ol4 Kansas statutes ofschool District €xgenditures, and an example of a policy from Miami county. commissioner Monte shadwick stated we need to continue to get more information. commissioner Robert vidricksen suSSested listing all vendors bid request were sent to on the RFA'S, even if no bid is received. County Administrotors U4ote Rita Deister, county Administrator, discussed upcominS dates and the Expo center one year leas€ request that was approved bythe City ofSalina on Monday, April 9rh. Oeclo ng Equlpment ol No Volue commissioner Monte shadwick moved to decrare items identified from the rrdepartment as no longer having value to the County. Seconded by Commissioner Rodger Sparks. Motion passed S-0, Other Discuss,on commissioner Robert vidricksen stated there is a meeting with the city regarding the roads and wourd rike himself and commissioner Monte shadwick to sit in on the meeting. comirissioier Monte shadwick stared the public elected people to worl together. commissioner Robert vidricksen stated he isreadyforthistobe behind us. 2036 SAL'NE COUNfY BOARD OF COMMISSIONERS' MINUIES CONT'NUED Tuesdov. Aoril 70. 2078 Meeting - Adhumment Commissioner Robert Vidrickse n adjourned the meeting at 10:42 AM. Documents Signed A/P Oetail Check Register; A/P Detail Wire Register; Cash Requirement Summary; County Commission Minutes for March 29,2018; Commission Minutesfor April03,2018; Proclamation decla.ing April &14 2018as National Crime Victims' Rights Week; Proclamation declaring April2018 as SexualAssault Awar€ness Month; Resolution fl1&2551 Planning Commi5sion Eoard Appointments; Change Orders: Personal Propertv 92018000297, 300, 302-303, 307-308; Real Estate - #20180003@, 305-305,309; Trucks - #2018000301, Olfke Colbts Jean Kozubowski with the Salina Journal, Norman Mannel, Judv Larson SOARD OF COUNTY COMMISSIONERS oorc /. 2 r-za ,^* 4 39 -10r, .zy-tG #;trY* OATE KI#. ontc Shoffi., Db'lji t, Comm&,'loo.r ATTTST SAUNE COUN|Y EOARD OF COMM'SS|ONERS' MINUTES fuesdav. Aprll 17. 2078 Pubtic Forum L Calt To Otder Commissioner Robert Vid.icksen called the meeting to order at 9:00 AM. Jamie Allen, Salin€ County Clerk, called the roll ofattendance wilh all Commissioners p.esentfor the following agenda. 2 Public Forum Norman Mannel. Salina. discussed bid awards. 3 Approwlot Public Forum Agcndo os Prcsented Commissioner Monte Shadwick moved to approve the agenda for the public forum as presented. S€.onded by Commissioner Rodger Sparks. Motion passed 5-0. 4 Policy Revision OtEtvlew and Requestfot Approvol Marilyn leamer, Human Resources Director, discussed policy revisions. Thirteen policjes were presented to be approved. Those include: Policy 20:02a, 20:02b, 20:03, 20:04, 20:11, 30:06a, 40:03, 40t05, 40.75,40t27b, 40.27c,40138, a^d 40.44. The policies were presented to the Department Heads and Elected Officials on April 11, 2018. Commissioner Rodger Sparks asked about who enforces the policies. Marilyn teamer stated it was up to the Department Heads and Elected Officials. Commissioner Monte Shadwick moved to approve the changes in the policiesas requested by staff. S€conded byCommissioner RodSer sparks. Motion passed 5{. 5 OCCK 2019 Budget Requed Ascussion Rescheduled for a later date. 6 s,line County bil Cot|semotion Di'trkt 2079 Budget Request Dhcussion Bo rcherd Karen ing, District Manager of the soil conservatioh District, discussed their 2019 b udget request. The mission ofthe conscrvation Distrid is to develop and implement programs to protect and conserve our natural resources. conservation Districts are grass root entities and the only localform ofgovernment charged with protection the and conservation of natural resources. The District receives funding f.om the saline counw budget and is matched dollar for dollar up to 525,000.00 by the state of Kansas. Due to state budget cuts, the soil conservation District has received 16% less over the last five years. other income sources include grass seed sales, no-tilldrillrental and a District owned farm. Thisyear the Board ofsupervisors is requesting a budget of 521,758 0o along with the oliver Hagg Education funds of s4,[email protected]. commrssioner James I weese asked how the s4,500.00 from the oriver Hagg funds are utilized. Karen Borcherding stated the money is used for educational evenrs and travel expenses. The commission will consider the soil conservataon District request during the 2019 Eudget Preparations. 2038 SALINE COUNTY EOARO OF COMM'SSIONEBS' M'NUIES CONT'NUED Tuesddv. Apr t7, 2078 7 RFA #741-78 Ritk Monagement Contulting Servkes Andrew M.nley, Assastant County Administrator/Director of Finance, discussed RFA f141-18 Risk Management Consulting Services. Saline County Administration requests approval to hire James Charlesworth with Charlesworth Consultingto provide risk management consultine services for Saline County. Cherlesworth Consulting submitted two proposals. Option A: One-time Insurance Analysis for 55,950.0O. Charlesworth will familiarize themselves with the risks to which the County is exposed and review existing insurance coverages and other risk transfer philosophies of the Countv. Furthermore. Charl€sworth will conducts a risk manegement and insurance evaluation project, complete with a summary executive aeport lo develop a solid understanding ofthe risk assumption/transfer options available to the County. This is roughly a two month project. Option B: On-going rjsk management consulting at 59,@0.00 a year, Charlesworth will provide services re8a.ding risk mana8ement issues and property and liability insurance issues. Charlesworth will gain and maintain Iamiliarity with the risks to which Saline County is exposed and review existing insurance coverages and other risk trensfer philosophies ofthe County. Examples of seNices will include review of certificates of insurance, assist legal counsel with risk on projects, assist with claims management, discussion of internal personnel policies related to risl! and assistance with subrogation losses. Option I is an on-going risk management service that includes most of Option A as needed, lt is estimated Option A would only be needed everY 3-4 years, when the County decided to go to the marketplace for insurance carriers. Assurance Partners willcontinue to provide risk management and brokerage seNices, reSardless ofwhether Saline County chooses Option A, Option B, or neither. staff recommends Option A: One-time insurance analysis for S5,9SO.OO. Tlis service was not budgeted for during the 2018 budget process. All expenses will be charged to the property insurance line item in the generalfund. Expenses anticipated for 2019 and beyond cen be budgeted for. Commissioner Monte Shadwick moved to sign the engagement letter with Charlesworth Consulting for the one time risk management consulting services as requested by staffin the amount of55,95O.OO. Seconded bv Commissioner RodSer Sparks. Motion passed 5-0. a County Awrolser Quorl€ y UNqE Sean Robertson, County Apprais€r, discuss€d the County Appraisers euarterly Update. He stated informal hearings concluded April 13 end tesults willbe sent byApril23. Property owneF not satisfied with their results may appeal to the Board ofTax Appeals. Sean Robertson also stated that personal property and oil lease prope.ty valuations will be mailed by May 1. inspections for 2019 valuation year will begin in early May. one sixth of all the homes in Saline County each are inspected, which is approximately 4,500 homes, Commissioner Robert vidricksen clerified that p.o peny taxes that are appealed, stillhave to paythe taxes by the deadline and if there is an adiustment to the appe.r, the money wifl be refunded or an adjustment wil be made to the second half ofthe taxes. 9 County Engineq Quofte y U4dte Neil cable, county tngineer, discussed the county En8ineer euarterry update. He discursed work cur.entry under contract, materials and hauling contracts, projects currently out for bid and projects currenfly under design. commissioner Robert vidricksen asked about who conducts bridge inspections. Neir cabre stated himselt Terry Mattison and one other staff person are all certified to do bridge inspections. 70 Adjoun,nent Commissioner James L W€ese moved to adjourn the meeting at 10:00 AM. Seconded by Commissioner Rod'er Sparks. Motion passed 5-0. Meeting I - coa fo dder commissioner Robert vidricksen carred the meeting to order at 1o:07 AM with aI commissaoners present for the following agenda. SALINE COUNTY EOARD OF COMMISSIONERS' M'NUTES CONT'NUED Tuesdov, Apt lT- 20lg Rood dnd Bridge Corcer Loddet Discussion Darren Fishel, Road Superintendent and Marilyn leamer, Human Resources Director, discussed the Road and Bridge Career ladder. The ladder would include Crew Member,Truck Driver, Heavy Equipment Operator l. Heavy Equipment Operator ll, and Crew Lead. The ladder gives requirements each employee would have to meet in order to advance to the next position including using the License Technical Assistance Program through Kansas University. Other departments that utilize a career ladder in Saline County include: the Engineering Depa.tmenl Sheriffs Depa.tment, and Expo Center. The Tag Office is currently creating one. This paogram would stan in 2019. Darren Fisheldiscussed the future of the departm ent a nd the advantages of having the career ladder program. Commissioner Ro bert Vidrickse n suggested lettingthe staffproceed and see where it takes us- Commissioner Michael J White stated he would like to see them follow up on this. The consensus of the Commission is to move forward on the Road and Eridge Career ladder. Rood ond *i.tgc Oryanizotionol Chort Dlscusslon Darren Fishel, Road Superintendent and Marilyn leamer, Human Resources Director, discussed the Road and Bridge Organizational Chart. Commissioner Robe rt Vidricks€n stated he wanted to see a current chart with the proposed organizational chart to be a little more clear. Darren Fishel and Marilyn teamer will compile more information to present at a later meeting. Co u nty Ad m i n i str oto I s UN ote Rita Deister, County Administrator, discussed en emailfrom Annie Grevas reSarding thejail study, Expo event, meeting with the City of 9lina. and the Kansas Tax Rate Fiscal Data. Executiw *sslon commissioner James IWeese moved to recess to Executive Session under th€ Non Elected Personnel exception to the Kansas Open Meeiings Act. Seconded by Commissioner Mont€ Shadwick. Motion pass€d S_0. The Executive Session began at 10:47 AM and the regular session reconvened et 10:52 AM. No action was taken. Adjownment Commissioner Robert Vidricksen adjourned the meetinS at 1O:52 AM. Meettngs Attended April 16: central Kansas Mental Healrh center - commissioner MichaelJ white. Aprit 17: Brilding Authority Soard Meeting - Commissioners MichaelJ White, Rodge. Spark, and Monte Shadwick. Documents Signed A/P Detail Check Register; payroll; A/P Detail Wire Register; A/p Cash Requirement Summary; poticy Revisions 2O:O2a, 2OiO2b, 2Oi03, 20:04, 20:t 1, 3O:06a, 40: 03, 40:6, 4OttS, 41t27b, 4Oi2J., 40,38, 4{/.44; Engagement letter for Risk ManaSement Consulting Service5 with Charlesworth Consulting; Chang Orderst personal Property - t2018000316; Trucks - #2018000312. olfice Colle's Jean Kozubowskiwith the Salina Journal, Norman Mannel BOAnD oF cour{Ty coMMtsstot{ERs sAUl{E COUitw' (Al{sAs 2040 SAL'NE COUNTY EOARD OF COMMES/0|NERS' MINUIES CONNNUED fuesday. April 77. 2078 oar. /-d/-r& 1.144-ioo L Waa2, Dk''',' 4, s.r.tury +$l:;ffi DAIE / -zg ,/? ,,.,##a {'.,L r t DATE ona. Slradetidg Dbttb t, Commt tbn r ,on 4-24- lY SAUNE COUNTY BOARD OF COMM'SSIONERS' MINUIES fuesdov. Ap l 24. 2078 7 Publk Forum ! Coll fo Order Commissioner Robert Vidricksen called the meeting to order at 9:00AM. CherylBlake, Deputy County Clerk, called the roll of attendance with all Commissioners present forthe following agenda. 2 Publk Forum Pat Weller, 4756 S Kipp Rd, spoke about bridges an the County. 3 Apqowl oI Publk Forum Agendo Commissioner Monte Shadwick moved to approve the a8enda for the public forum .s pres€nted. S€conded by Commissione. Rodger Spa.ki. Motion passed 5-0. 4 Approvol of County Commlssion Minutes for Apr 70, 2018 Colnmissioner Monte Shadwick moved to accept the County Commission Minutes ofApril10,2018 as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 5 Approwt of County bmmlssbn MinuEs tor Apt tz, 2018 Commissioner Rodger Sparks moved to accept the County Commission Minutesfor April 17,2018 as presented. Seconded bV Commissioner Monte Shadwick. Motion passed 5{. 6 Chomber of Commerce 2079 Budget Request Dlscussbn Don Weiser, Salina Chamber of Commerce, discussed the Chamber of Commerce 2019 budget request. He provided a draft oftheir five year economic strategic plan. 7 Oliver Hogq s{,hold/ship Atr,md Reciphnts Rick Lamer, Livestock and Expo Director, disaussed the Oliver Hagg kholarshipAward Winners. Scholarship recipients include Brody Ditto from Ell-Saline High Schoolwho planson attending Kan5as State university and studying Ag Business, Murphy s€im from Ell-saline High s€hool who plans on attending Hutchinson Community college and studvinS Agriculture, Bryce l-ange from Ell-saline High school who plans on attending Hutchinson Community ColleSe and studyinS Engineering and then attending Kansas State University studying AB Engineering, andTrevot Mullen faom Salina South High Schoolwho plans on attending Kansas state University and studying agronomy. Commissioner Robert Vidricksen congratulaied the scholarship winners and presented certificates to each one. a LhEstock ond Expo First euotter lJpdote Rick Lamer, livestock and Expo Director, gave the Livestock and Expo Center First euarter Update. He discussed the Noxious Weed department, Expo Center, County Farm and upcoming plans for May 2018. 9 ldle Fund First Qudrter Report Jim DuBois, county T.easu rer, discussed the saline county ldle Fund Report. He stated interest ea rned as of March 31,2018 was 5110,531.17 which is up from 563,372.13 in the first ouarter of2017. SAL'NE COI]NTY BOARD OF C I|,M'SS'ONERS' M//NUiES CONTINUED fuesdov. Aorll 24. 2078 lo OCCK lnc. 2079 Budget Request Discussion Sheila Nelsoh-Stout, Pr€sidenVCEO and Petrick Wallerius, Vp/CFO from OCCK Inc, discussed the OCCK 2019 bud8et request. They gave the historyof OCCK and the services they provide. OCCK was able to serve 1,343 Saline County residents in 2017 and delivered 298,214 rides in Saline County. OCCK employs over 380 employees in 2017 with 213 of those being from Saline County_ OCCK In.. is asking for a S% inffease for 2019 to continue to expand and provide services in Saline Countv. 7l RFA lltlrtg F!19 KO(X Behavlorol Heofth Eudget Annie Grevas, Community Corrections Director, discussed RFA S14G18 Kansas Department ofCorrections Fiscal Year 2019 Behavioral Health Budget. Community Corredions is requestin8 signature approvalon the Kansas Depaatment ofCorrections FiscalYear 2019 Behavioral Health proposal, Budget Summary and Budget Narative of 5249,828.53. Community Corrections will continue to work with Central Kansas Foundation to facilitate the program and a new Memorandum ofAgreement between Community Corrections and Central Kansas Foundation will be entered into. The Kansas Department of Corrections requires Board and Commission approval on allfunding, The Advisory Board will review the attached proposal and budget on April 19, 2018. The budget with appaoving signatures is dueto Kansas Department ofCorrections by Mav l,2O1g. Staff recommends approval ofthe Fiscal Yea.2019 (ansa9 Department ofCorrections BehavioralHealth proposal and budget for5249,828.53. Commissioner James IWeese moved to allowCommunitv Corrections to 5ubmit Fiscal Year 2019 KDOC Behavioral Health proposal and budget as submltted with Commission signatures. Seconded by Commissioner Michael J White. Motion Dassed S-0. 72 RFA #112-18 KDOC FY79 Juvenile *Nkes Budgct Applkotion Annie Grevas, Community Corrections Diredor, discuss€d RFA #142-18 Xansas Department ofCorrections Fiscal Yea r 2 019 J uven ile Services Budget Application. Co mm u n ity Correction s is req uesting signatu re a pproval o n the Kansas Department of Corrections Fiscal Year 2019 Juvenile Services Application, Budget Summary, and Budget Narrativefor 5777,321.53. Community Corrections submitted to the Kansas Department ofCorrections an appfication for Fiscal Yea. 2019 I uvenile Se.vices funds. Community Corredions was awarded5777,32l.S3 for continuation ofseruices. This is flat funding from Fiscal Year 2018. The Advisory Board willreviewthe Fiscal Year 2019Application and budget forms as submitted. Juvenile Services has requested that this agency submit a budget of 5738,624.01 for gr.duated sanctions and 538,697.52 for prevention tunding, In addition to staff sela.y and benefits, this budget includes contractla I services for d.ug testing, claent incentives, equipment as needed, vehicle maintenance and gas, and supplies. The budgetsfor the three graduated sanction programs as follows: Court Services Incentives (5500,00)i Juvenile Intake and Assessment (S194816.14); Juvenile Intensive Supervision Program (S256,921.40); Community Case ManaSement ASency (584,750.23); lmrnediate Intervention Program (5201,635.25; for a Total of 5738,62 4.01. The total Prevention allocation for Fiscalyear 2019 is 538,697.52. The CAPS, Spanish Speaking Case Management is continued from previous years. The aSency providei case manaSement, court assistance, interpretation s€rvices, caisis intervention, and in-home parenting education to Spanish speakinS families in Saline County. Staff recommends allowing Community Corrections to submit Fiscal Year 2019 KDOC Juvenile Services Application and Budget as submitted with Commission signatures, Commission Robert Vidricksen pointed out the monies do not come from Saline County, they are grant funded dollars trom the state. Commissioner Rodger Sparks moved to allow Comrnunity Correclions to submit FiscalYear 2019 l(oOCJuvenile SeNices application end budget ar submitted with Commission si8natures. Seconded by Commissioner Monte Shadwick. Motion passed 5-0. SAL'NE COUNTV SOARD OF COMM'SS'ONERS' M'NUIES CONIINUED fuesdov. Aorll 24. 2078 t3 RFA #743.78 KDOC Fy79 Adult *rvkes Eudget Applicotlon Annie Grevas, Community Corrections Diredor, discussed RFA fl143-18 Kansas Department ofCor.ections Fiscal Year 2019 Adult Services gudget Application. Community Correclions is requesting siSnature approval on the Xansas Department ofCorrections FiscalYear 2019 Adult Services Application, Budget Summary and Eudget N arrative of 5832,642.2 O. The Kansas Depa rtme nt of Cofiectio ns requested a budget for 5832,642.20. Th is is flat fu nd ing from FY18. Th e Ad u lt Services application p rovides sala ry and benefitt a nd sha res 60% of all facility cost (rent, utilities, supplies, equipment, and other)- The remaining 40% comes from Juvenile Services. Also included are all contractual costs for client services: drug testing, housing, educational/vocational, transportation, etc. There are four adult staffthat are not funded through this application, but funded through other sources due to this igency's needs. The Adviso.y Board will review the Fis€al Year 2019 Application and Budget. Staff recommends allowing Community Corrections to submit Fiscal Year 2019 KDOC Adult Services Application and Budget as submitted with Comhission siSnatures. Commissione. Monte Shadwick moved to allowCommunity Coftectionsto submit FiscalYear 2019 KDOC Adult Services application and budget as submitted with Commission signatures. Seconded by Commissioner Rodger Sparks. Motion pass€d 5-0. 14 Adjounment Commissioner Rodger Spa.ks moved to adjourh the meeting at 10:15 AM. Seconded by Cornmissioner Monte Shadwick. Motion Dassed 5-0. Meeting lt - Call To Order Commissioner Robert Vidricksen called the meeting to order at 10:21AM with all Commissioners present for th€ following agenda. RFA t74r78 rutEnlk Courtroom Discusslon Todd Heitschmidt, District Court Administrator, discursed RFA #145-18 Juvenile Courtroom, Saline Countw Dist.i.t Court was approved to hireJGR Architects out ofSalina to handle the architecture and project manager role for the new proposed Juvenile Courtroom in Room lll formerly occupied bythe Kansas State Extension Office. JGR presented three potential plans (E,F,G) for consideration. The seating in plan E allowed for 42 seats for the pu blic, Plan F had 45 seats for the pu blic, a nd plan G had 56 seats for the ptrblic. fie current space (Courtroom 310) allows approximately 40 seats for the public. plan G would eliminate one small fteeting room that was designated as an attorney/client rneeting.oom. BygoinS with plan G, an attorney could nill meet with their client in private in the conference.oom or in most cases both holding cells would not be occupied at the same time, therefore, an attorn€y could meet withtheir client in the empty holding cell. Outoftheth.ee proposed plans, District Court is recommending to go with plan G which allowstor more seating for the public. lf approved,JGR Architects willthen finalize details forthis project and then be ready to send out a bid request to contractors. Staff re.ommends approving Plan G as paesented byJGRArchitects and allowthem to finaliae detajls for thii projectand move towardsthe bid process for contractora. lt wasthe consensusofthe Commisrion to move forward with Plan 6. Fircwotk Resolution lt09-7999 Amendment #3 Discussion Hannah stambaugh, Emergency Management Director, discussed the Fireworks Resolution Amendment. she discussed the Resolution #09-1999 and changes in wording for the proposed Firework Resolution fio+1999 Amendment f3. she will preseht the proposed Firework Resolution in two weeks. David Neal, planning and Zoning Director, discussed firework stand appli.ationt which are due Mav 20, 2018. Cou nty Administrotors aJNdE Rita Deister, County Administrator, discus$d upcoming dates. SUNE COIJNfl A)ARD OF COMM'SS'ONERS' MINUTES CONi'NUEO Tuesdov. Aoril 24. 2078 Rood dnd Btidge Corcer Lodder Discussion Marilyn leamer, Human Resources Director and Darren Fishel, Road and Bridge Superintendent, discussed the proposed ca reer ladder for th e Road a nd Bridge Department. They d iscussed different ca reer ladders and other hybrid career ladders such as the fire department. lt wasthe consensus ofthe Comrnission for Marilyn Leamer and Darren Fishel to continue lookinS at a hvbrid ofthe proposed career ladder and will discuss it next week. The Commission also discussed reinstating the Road and Bridge Director position for the 2019 budget year. frcnsformer gox Replocement Chonge Oder No, 070 Darren Fishel, Road and Bridge Superlntendent, discussed a transformer box aeplac;ment change order. Cheney Construction hasgiven a price of 51,604.00 fo. replacement. Jhere have been severalissues with this panelbox: it is not the cofiect type ofenclosu.ej it has become tipped hori2ontally and twisted on itstransve.se axis; in its current condition it will be diffcult to attach to the masonry in a professional ma n ner that is acceptable mechanically and aesthetically pleasing. The Proposed Cha ng€ Order N o. O1O is for the following extra work: request to change out CTCan for Eleatrical SeNice: Take existing CT Can down and install new CT Can that is squafe with building so that lower brick can be installed, is quoted at 51,604.00. Commissioner James I Weese moved to approve the change order as requested by staff. Seconded by Commissioner Michael J White. Motioh passed 54. Personnel Purchdsitg Policles and Preedures Dlscusslon Andrew Manley, Assistant County Admanistrator/Director of Finance, dis€ussed and reviewed proposed changes to the Saline County Personnel Policy 40.32 Procurement, Purchasing, and Contracts. Propos€d changes include: level 3 Competitive Sealed Bids, more than 510,000.00, Board of County Commissioners Approvali local preferences; competitive sealed proposals (RFP's); corrections of bids or proposals; standardization and specification guidelines; and County credit cards. Andrew Manley will present the proposed policies at the Public Foflrm in a tew weeKs. Execuuw *ssiotl Commissioner Monte shadwick moved to recess to Erecutive Session under the Non Elected Personnel €xception to the Kans69 Open Meetings Ad. Seconded bv Commissioner lames I Weese. Motion passed 5-0. The Executive S€s5ion began at 12:04 PM and reconvened at 12:32 PM. Commissioner MichaelJ White moved to extend the €xecutive Session tor twenty minltes. Seconded by Commissioner Monte Shadwick. Motion passed 5-0. The regutar session reconvened at12:52 PM. No action was taken. Meeting I - AdJoumment Commissioner Monte Shadwick moved to adiourn the meeting at 12:56 PM. Seconded by Commissioner lames L Weese. Motion pass€d 5-0. 11 Meetl@ Altended April 18: S.lina Airport Authority MeetinS - Commissioner Robert Vidricksen. t2 Do€uments SUned A/P Detail Check Register; A/P Detaii Wire Register; Cash Requirement Summary; County Commission Minutes April 10, 2018; Countv Commission Minutes April 17, 2018; FY19 KDOC Behavioral Health Budge! KDOC FY19 Juvenile Services Application and Budget; KDOC FY19 Adult S€rviaes Application and Budget; ChanSe Orders: Personaf Property - f20l49cn321, 322-324, 326. Offke collerc Jean Koiubowski and Jason Beets with the glina Journal, Judy [a.son, Norman Mannel SAL'NE CUINTY BOARD OF COMM'SS'ONERS' M'NUTES CI'NTINUEO fuesdov. Aoril 24. 2078 8OARD OF COUiITY COMMISSIONERS sAr.rNE col!(JY, KAISAS ,^r, i'/'ft Rob.rt Vldtkkcn, Disttict 2" Cr'/,hman o^n 5--/-/6 Rdetf S,'tfo., D&tr'ci t Ue Ct obman tom.. L W...., Ob|'lct 4 s.d.ftry t-q.ffi i GLERK I "'..*;rrffi' Montc ShadsH<, Obffi 7, Commlttbnct oan 5'l-2-0lB S,|UNE COUN|Y EOARD OF COMMTSSTONERS' MINUrES fucs&v- Mdv 07, 2Ot8 USD A16 2018 Moil Balbt Elcctlon @nwss 'p/nd Commissloner Robert Mdricksen called the meeiinS forthe Southeast of Sa line USD 306 MailBallot Bond Election Canvass to order et 8f5 AM. Commisioners present were CommissioneE Robert Vidrjaks€n ahd RodSer Sparks. Commissioner Robert Vidricken moved to appoint tynda Johnson to the Board of County Canva5se6, S€conded by Commissioner Rodger Spa.ks. Motion passed 24. .ramie Allen, Saline County Clerk, cxplained the p rovisiona I procers to the Board. She shted the,e we,e ten provislonal ballots Commissioner Rodger Spark moved to acceptall ten Provislonals as recommended, Seconded by Commissioner Rob€rt Vidricks€n. Motion pass€d 3-0. The offcialresults were tabulated and signed. Commissioner Rodge. sparks moved to adioum lhe meering at 8:25 AM. S€cooded by Commlssioner Robed Vidricksen. Motion pass€d 3-0. Publk Forum 7 C,otl ro Oder Commissioner Robert Vidrick5€n celled the meeting to order at 9:01AM. Jamie Allen, Saline County Cl€rk, called the roll of attendance wlth Commlssioners Robert Vidrl.tsen, Rodgcr Sparks, and Micha€lJ white present and Commissloners Jemes I Weese and Monte Shadwick abgentfor thefollowinB agenda. 2 Approvol oI ttl€ PuUk Foflm Age,fu Commlssionei Mlchael J Whlte moved to approve the agenda for the public forum as p.es€nted. S€conded by Commlssioner RodgerSparks. Motion passed :H). 3 Aryrowl of County Comt'],lsslon Mh'/4tes lor Aprll 2+ 2078 Commissioner Rodger Spa*s moved to acceptthe County Commisslon mlnutes of April24 2018.s pre*nted. Seconded by Commissioner Michael J White. Motion passed 3-0. 4 t'lorth &,rl'dl Konsas regionqt Ptanning Commhsbn 2019 gudget Requcn Di5(;ussbn Doug McKlnney, b€cutlve Director of the North CentralKansas RegionalPlanning Commission (NCRPC), presented documentatlon about NCRPqthe aclivities tfiat a.€ Involved wlth in S€line County, and the 2019 budget request. The NCRPC wagfounded In 1972 end reprea€nt612 counties. Oues a.e us€d to cover NCRPC staff costs to prepare prorect plans and pursuinS assistance for residents, businesses, dties, aounties and organizations therein. At the March 29,2018 NCRPC Execudve Board heetin8 it was the.onsensB of the governlng body to ask for a ralse in .nnual dues contrlbutlon to equal that of the City of Seltha. Their r€quert ls to consider a dues increase from S3.500,m to 54,000.00 fo. the calender y€ar of 2019. Commirsioner Michaell Whlte asked abolt the Revolving loan Fund. Dout McKinney stated the NCRPC made a lar8e Revolving Loan Fund award fo.a servlce business duringthe pait wlnter.The business is creating 3jobsahd is chiefly in Salina. 5 Ttl Rlve's Folr 2019 Budget Request Dtscusslon Kim Norwood, Tri Rive6 Falr Board P,esident, discrrss€d the 2019TaiRivers Fair budget request. Sh€ gave inforhalion regardlng the Tri Rive.s Fa ir along wlth upcom Ing changes and addltlons to the fair. They a re requesting 520,000,@ (same as 2018) with an additional 51O,OOO.@ for entertainhent 60r a roral of 53O,OOO.0O tor 2019. Comm issioner Rodger Sparks thanked Xim Norwood for all the Tri Rivers Fair Board,s hard work. SAUNE COUNTY ET)r,ND OF CC'MMISS'ONEF5' MTNUIES OOMNNUED Tuesdav. Mov Ot. 20tg 6 RFA #7tt+78 Purchase of possenget Von purch Captain James H ughes, Sheriffs Office, discussed RFA *144-18 ase of pa ssenger Van. The request is to purchase one 2018 eiSht seat pass€n8ervah. Thisvehicle will replace a 2Ol3 mini\ran that is cufiently in service. Tvro bids were received: long McArthur Ford, Sallna, KS {526,423.36 with tradg 529,923.39 without tradel and Midway Moto6, McPherson, KS (528,308.00 with trade, S3q108.00 without trade). In addition to sealed bids, the State of Kansas state contracting price was utiliz€d. Rusty Eck Ford, Wichita, KS put in the tollowlnS bid (S2&853.00 with trade, s30,853.m without trade.l All vehicle bids meet required specifications. pa$eh8ervan She.ifrs otfce Staffrecommends to purchase one 2018 Ford eight frcm Long MaAathu, Ford in the amount ot s26,423.36. Funding for the saline county sheriff,s office vehlcle will come from the €rp fund. comrnissioner Robert vldrlcks€ n stated he was happy we ar€ using the state contaact price. commissioner RodSer sparks hoved to award the bid for thecight passenger van to Long McArthur Ford In the amountol 525.423.35 with kade, Seconded by Comhissione, Miahaell White. Motion oass€d 3-O. ptohct 7 RFA #746.78 ALt tutnrd for tn&S:t71 County Wtde Asptwk ,'ovement Scdllng NellC.ble, County Engineer, dls.us.sed RFA f14G1g BidAward for project #1&5371County Wlde Asphalt Pavement seallns The Road and Bridae Depa.tment is requestingto eward a contract foa the fu,nlshlng of all materials, €quipment, and labor.nd doint allwork wharever kind nccersary to co*truct county wdeAsphalt Pavehent S€allng. This work is to be done at: 1. Robson R4 leisure Rd & Bartley Rd In Bartley Hetghrs (&000 SubdMsion square yards);2, Old 8L Hwy from K-143 Hwy to the Ottawa County tine (39,575 squarc yards);3. OhioSt from Salinc River BridSe to Humbargar Rd (63,600 square yards); 4. Thomproh Rd trom Lock.rd Rd to shlpton (13.867 Rd square ya.ds);5. shipton Rd ftorn rhornpson Rd ro Harsteed Rd (7,040 squa.e yards);6. Halstead Rd from Shlpton Rd to t.7O Hwy (35,333 squareyrrds);7. Old 40 Hwy from t_135 Hwyto the Salina City (24,(X)0 Umits square yards);8. No.th St trom Old 40 Hwy west approxirnately V2 mlle lZ067 squar€ yardsl;9. St.te St /{t from Old Hwytothe Salina Cjty Limits (7,067 square y.rds}i 10. Mrrymount Rd from Old 40 Hwy to Stlmmel Rd. {11,307 square yards); U. Halstead Rd from K_t4O Hwy to St te Sr (8F33 squa.e y.rds);12. State (.140 St from Hwyto Brookville Rd (1G9,600 square yards); 1:|. Hedvllle Rd from State St to the Ott.rva County Line (113,067 square yard); 14. pleasant Hill Rd from H€dville Rd west 1 /2 mile l],,Oq square yards);15. WaterWell Rd from Burma Rd to rhe S.line Rjver Bridge with exceptions (7O,4OO squ; vards) and 16. Ar.port Rd from water welt Rd to thesalina city limits (3J33 square yardsr. Thetotarsquare yards is 589,029 which is approximately 42 hiles of roadway, Wo.k shall commence after July 16, 2018 ahd be completed by S€ptem be. 21, 2018 un less otherwis€ approved by the Sallne County Engineer. Two bidsand the Engine€rs Estimate were rec€rved: Apac-Kansas Inc. shea.s Division Mc-3ooo - s372,4oo.oo, covcr Materrar- 5281,975.94, T6tfc Control - 581584.45, Totat - 5735,960.40; Vance B.otheE, Inc. MC-3OOO _ g458,640.00, Materlal- _ 5144,652.50, Trafftc Control - 5160,[email protected], Total 5763,29250; Englneers Estimate MC-300O _ Cover _ s7O5,60O.Oq Material - S398,598.00, Traffic controt s72150.m, Totat- 51176,64s.o0. The btds were reviawed by Road end Bridge Department Engineering Dlvision, staff and all -l€ulations verified. staff €commends project awardlng of a contract for #195371County Wlde Asphalt pavement S€aling fo. s73t960,r0 to APAc-Kansas Inc shear! Division, Award ot thii cont.act wilt atso establish the unit p.ices should the county have sufficrentftrnds and elect to hrv€ addrtionarwork performed. commissroner Rodgea sparks moved to awerd proF.i the bid for fl&5371in theamount of s735,9G0,40 to ApAc-Kansas Inc shears Dlvlslon asrecommended bystaff. seconded bycomhrssionea Mid*elJ white. Morron Dasged 3{. 2048 SAUNE COUNTV BOARD OF Co/|I4MISSiONEBS' MtMt'iES CONnNattp fueshv. Mov 07. 20tg a RFA i747-78 gid Atmd for Prokct #t&*t73 Cnunty Wlde Hot-Mtx polrhtng, L.veting and Sutvcc Neil Cable, County Enainee., discussed RFA t147-1a Btd Award for Project t1&5373 County Wide Hor-Mix Patchin& Leveling and Surface Cou.se and Profile Milling. Th€ SalineCounty Ro.d and Sridge Department is requestingto award a €ontract for the turnishing ofall tools, equipment, and labor requared to provide County Wide Hot-Mix Patching, Levelint and Surface Cours€ and Proflle MlllinS. Roads to be patched, leveled, and overlsid are: Donmyer Rd from iun south ofthe Unlon Paclflc Rellroedt6cksto the Smoky Hill River Brid8e; Old 40 from 9lina City timits to Simpson Rd, along with all ihtersections that have been previously be€n paved; Sfiipton Rdftom K-143 Highway to Ohio St. Proffle milling that shall tle done as lined or as indicated bythe En8ineeror his representative are: Donoyer Rd atthe ends of concrete approaches for the bridgesandthe Union Pacific Railroad crossing of Donmyer Rd, tving Into existinS pavemeh! Old 40 Highway from the Salina City timitiro Simpson Rd tying into existing pavement or as indicai€d bV the Ehgineer; Shipton Rd from the K- 143 HiShway to Ohio St tyinE into exirting pavcment or aJ Indlcated by the Engineer. The roads where Speclal Patch work shall be done are: Donmyer Rd staning approrlmately 13m feet north of the centerline of Marlposa Rd and end ing approximarely 2,300 feer north. Addltlonalpatching and profile milling may be ldentlfied by Saline County and requlred on other road sections not included. P.oiect#1&5373 shallbegin after July 16,2018 and be completed by September 26, 2018. No work shall be conducted during the time of wheat ha rvest activities. Two bids a nd an Engineers Estim ate were received. APAC- Xahsas Inc., Shears Division: Typical Hot-Mix Parching -500 SquareYards @ 576.m, Toral S340OO.OO; SpecialHot-Mix patchinS - 3,400 Square Yards @ S12.90, Total 543,850,00; Hot-Mix Asphalt for Levellng Course- 13,300tons @ 554.95, Total S730,835.00; Profile MillinS- 6m Square Yards @ 5.35, TotalS3.2lO.O0; Traffic Controt S4OF25.OO; Grand petching yards Toral - 5856,430.00. Shillin8 Construction Compahy, Inc,: Typical Hot-Mix - 5OO Squa.e @ 5100.00Total S50,0m.0O; Speclal Hot-Mix Patchtng 3,400 Square Vards @ S13.2S, Total 545,0SO.0O; Hot-Mix Asphaltfor Leveling Cou.se - 8,3m tons @ 58.00, Total 5771,400.00; profile Milling -600 Squareyards @ S18.OO, Total Sr0,800.0O; Traffic Control - 547,800.00; Grend Totat - S925,050.m. Engineers Esrimate: Typical Hot-Mix Patching -500 Sqlare Yards @ S8O.00. Total S40,000.00; Special Hot-Mix parching- 3,400 Square yard @ 57O.0O, Total S2340OO,0O; Hot-MixAsphalt for Leveling Course - 13,300 tons @ SSO.m, TotalS665,Om.m; Profile Milling - 600 Square Yerd @ 55.00, Total 53,000.00; Traffic Control 546,000.00; crand Total - 5992,0m.m- The bids were.eviewed by Road and Erid8e Department, Engineering DMsion, staff and all C3lculatio ns verified. Staff recommends awarding ot a.ontract for Project S1&5373 CountWide Hot-Mix Patdring, leveling and surtace Course and Profile Millin8to APAC-Kansas, lhc., Shears Divisionsfor 5456,430.00. Commissioner Michael J White moved to awaid the bid for P.oject f1&5373 in the amouni of 5455,430.(D to APAC-Kansas Inc, Shears Division as recommended by staff. Seconded byCommissioner Rodger Sparls. Motion passed 3-O. SAUNE @IINTV EOARO OF COMM'SSI(,/',EF5' M'MITES COnINNUED fues&v. Mov 07, zotg 9 RFA #1/1918 8td Award lot Prokct *t&5375 Bltumhlp,us p me ot:d Oou e *ot NeilCeble, County Engineer, discussed RFA f1t&18 Btd Award for proiect f1g-S37S Bituminous prime and oouble S€al. Saline County Road and Bridge are requestlng to awa.d a contractfor the furnlshlng of ell materlals, equipment, and labor and doing allthe worlwhatevea kind necesgryto construct bituminous pfime and double sealfor designated sections of an exlstinS grdvelroad. The existing road sections s€lected to receive bituminous prime and double sealare asfollows: WaterWell Rd from the Smoky llill River Bridgetothe paved approach to Holmes Rd (3,360linear feet) and W.ter Well Rd frorh the end of the exlstinE asphalt pavement €ast of Holmes Rd to the west right of way line for Slmpson Rd (2,540llnear teet) for a total of 5,900 linear tuet. Work sh.ll commence .fter J|lly 10, 2018 and must be completed by September 10, 2018. No wo.k sha ll be conducted dlrlng the time of wheat haNest activities unl€ss otherwis€ appaoved by the salineCounty Engineer. One bid and an Engineer's Estimate were received. ApAc-Kansas In.., Shears Division: Cutback (Mc-30) Asph.lt 20 ton @ 5518.97, totat 512,379.40; cutback Asphalt (Mc-3ooo) so ton @ 5521.24 total (Sand-Gravel 526,062.00; Cover Material or Crushed Sandstone meeting CM€) 23Oton @ 588.42, toral 520,335.50; Blofter Sand 48O ton @ S4O.O4, total S19,219.20; Cover Material(CM-D o.CM-K) 2OO ton @ Sgs,B8, yard total 519,176.00; Earthwork total 576,754.00; SeedinS 10,000 Squ.re @ 50.81, total58,lOO.Oo; Sih Fence 50O Unear Foot @ 53,00, total 915O0.0O; Traft c control total S14,184,28, Grand Total5197,711.48. Engineefs (MC-301 Estimate: Cutback Asphalt 20ron @ S900,0O, total S1&OO0.m; Cutback Aiphalt IMC -3O0O) 50 ton @ (Sand-G S1,00O.0O, total S50,O0O.OO; Cove. Mate.ia | ravel or Crushed Sandstone meetingCM-G) 230 ton @ 580.00, total S18,4OO,00lj Blotter Sand 480 ton @ 60.(}0, total S2>x).m; Cover Materlal (CM-D or CM-KI 2OO ya.d ton @ 58o.m, tot.l 516,000,m; €arthwo.k @ s$qmo.@; Se€diog 1o,ooo Square @ 5.00, toral S50,m0.00;Silt Fence sfi) tinear Feet @ 520.q), total S10,[email protected]; tr.f{ic contol S3O,OOO.OO; Grand Total S371,20O.0O, The bids were .eviewed by Road and Eridge Oepanment, Enginee.inE Diviiion, staff and all calculations verlfled. staffrecommends awarding of a contract for project fl1&s375 Bituminous prlme and Double Seal to APAC- Kansas Inc Shears Division for 5197,711,48. there are two alternate funding sources pay project. availsble to for this Alternatlon Number 1: special Road construction Fuhd 11 mill account which go.rd was created by tie of county commissioners in the hll of 2017 for the purpos€ offunding gravelroad upgrade projects and has a current balance of 5338,041.83, Alternate Number 2: Federal Fund Exchange { FFE) which is ava ila ble through KDor. slnce it's incepflon in 2010, FFE funds have been used bvsaline counw to fund bridges and drainaSe structures but this projectwould elso qualifofor us€ of FFE funds, The current availab,e FFI emount ls 5255,292.33. Commissioner Robert Vidric&sen stated he was in lavor of the Speciel Road construction Fund because that is what it is designed for. commissione. Rodger sparks rhoved to award th€ bid for Paoject f18-5375 in the amount ofs197,711.48 to ApAc-Kansas Inc. shea* Dlvbion as recommend by staft and usethe SpecirlRoad Constructlon Fond to pay for the project. S€conded bvCommlssioner Mlahael J Whlte. Motion passed 3-0. LO AnnouncemenB commis3ioner Roben vldricls€n stated last F lday nlSht commissioner Rodge. sparksand Robert vidricksen and county Administrator Rita Daister served at the volunteea a ppreciation for the a)epertment of senlo, Seavlces Volunte€rs. 7l Adlournment commlssioner Mlchael J white moved to adjou.n th€ meetinS at 9:37 AM. ieconded by commissioner Rodger Spark6. Motion pass€d 3-0. Me.dw n - Cotl to Mcr commlssioner Robert vidarcks€n called the meeting to order et 9:47 AM with commlssioners Robert Vidricksen, Rodger Spa.k5, and MtchaelJ White pres€ntand Commirsioners Ja'nes I Weese and Monte Shadwick abs€nt tor the followinS agenda. County Adm hktrotot s UpdoE Rita Deister, cou nty Adm inistrator ahd Andrew Manly, Asslna colity Adrninistretor/Finance Direcror, stated they are worklng on the 2019 Budget forthesp€cial Meeting nextWednesday MaV9,20ta ata:3OAM. 2050 rl SAUNE CI'UNTY AOARD OF COMM'SSIONERS' M'NUES CONNNUED fuesdav, Mov 07- 2078 fil,no Nryon Auttprtty Uddte oN 2019 Budgct Request Dlscusslon Rita Deister, County Administrator, discuss€d th€ Saline Airporr Authority update and bud8et discussion. she stated Tim Roger' Executive Di.ector ofthe Salina Airport Authority, updated her on last week tota I prssenge.s lenplane and deplane)increased by lrc% as compared to the previousweek. Load hctoralso increased by 4096 and is trending upwa.d to their goal of 65%. The Salln a Alrport Authorlty is requesting fundihg fo r air 5erviae tnarketlng. For 2018-2019 they are requestlng 550,000.00. S50,00O.0O has been budgeted for 2018so h€ ls requestinB 51O,O0O.m to befunded for 2019. Commissioner Robert Vidricks€n stated the enplanement humb€rs areth€ highest they have been slnce the 1970's. CIC Wced Wise $Itwore Agrcenena Rita Deister, County Adrninistr.tor, presented the CIC Weed Wise Software Agreement forthe Weed Department. Commissioner Mictaell Whlte moved to havethe Chalrman slgn the CICW€ed Wlge Sottwara Agreement. Seconded by Commistioner Rodger Sparks, Motion pass€d 3-0. Apprctml of E-Wos|€ thw Dlsposds Commiasioner Rodger Sparks moved to declare of no valueto dispos€ of 3l monitorsand 3 printers at E-Weste Days. Seconded by Commissioner Michaell white. Motion passed 3-0. Commissioner RodterSparks moved to allow the Deparg$ent ol Senlor Services to disposeofold computer equipmeot for E-Waste Days, Seconded by Commissioner MichaelJ White. Motion passed 3-0. Meeting - Mjfumment Commlssloner Rober! Vldrlcksen ad.lournedthe meetlng at 10:00AM. Meedws Attended April 25: Chamber ofCommerce Board Meeting - Comfiissioner Robert Vidricks€n. 10 Dor'u.ne.rts ggned A,/P Detiil check ReSister; A,/P oetall wire Register; A,/P Payroll; Cash Requi.ement summary; county Commission Mlnutesfor April24,2018; Etnployee Recognition Certificate; Bid Awad for Ptrrchase ofan ElShl Plss€nter Van, 8id Award for Pro.iect t1&5371County Wide Asphalt Pavement Sealing; 8id Award for Project #1&5373 CountyWide Hot-Mix Patchin& levellng, & Surface Course & Profile Milling; Bid Award for P.o.iect f1&5375 Bituminous Prime& DoubleSeal; CIC Weed Wise Software; Road & Bridge Change O.der#010; Correction O.ders: Personrl Propertv - #2018000327, 32&-329. offEe cotlers lason Beets with dre SalinaJoumal, Norman Mannel, end Judy larson. SAUNE Cd'NTY B()AED OF d)MMISS'ONERS' MINUIES CONNNUED fuesdov, Mov Ot 2078 Mldtdet t Whfr., Dit ti., 5, Commtlr.bncr s- f 't, a. Shffi<, Obtt.'t" C,dnn*rb/'tr lcmb R Akn, outtty Clert COUNIY BOARD OF COMM'SSIONERS' MINUTES 'AL'NE fues(hv. Mqv 08, 2078 Public Forum 7 Coll To Order commissioner Robert Vidricksen called the meeting to order at 9:00 AM. cheryl Blake, oeputy county clerk, called the roll of attendance with all Commissioners present for the followihg agenda. 2 Apptowl of Public Forum Agendo commissioner Monte Shadwick moved to approve the agenda for the public forum as presented. seconded bY Commissioner Rodger Sparks. Motion passed 5-0. 3 Public Forum loan Ratzlaff, salina. read a Public service Recognition week Proclamation. 4 Approwl oJ County Commission Minutes hr Moy t, 2018 Commissioner Monte Shadwick moved to accept the County Commission minutes of May 1, 2018 as pr€sented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 5 Prcclqrnation Declq ng Moy 74-78, 2078 os Nstionol Sdlwtion Amy Week Jim DuBois, County Tr€asurer. read the Proclamation declaring May 1+18, 2018 as National Salvation Army w€ek. The salvation Army is recognized as an international organization dedi€ated to providing aid to all people in need without discrirnination. Saline County is home to The Salvation Army Corps and Community Center. The Salvation Army asists more than 5,000 people in need annually in Saline County. The Salvation Army provides Eme.gency Assistance, Utilitv Assistance, and Food Assistance aloh8 with a wide variety ofother assistance programs- Commissioner Monte Shadwick moved to declate MaV 1+18, 2018 as National Salvation Armv week throughout Saline county. seconded by commissioner RodSer sparks. Motion passed 5-0. 6 Humon Resource Bi-Monthly U$ote Marilyn leamer, Human Resour.es Director, discussed the Human Resources 8i-Monthly update. She discussed the employee update, April blood drive, and a voluntary fitness program for employees. she also discussed working with cBlz on a voluntary vision plan RFP and on an open-enrollment benefrts guide for the 2018-2019 plan year. She stated she will continue to watch health/Rx/dental plan performance for the renewal. 7 Resolution tff)-7999 Amendment 83 for Fiteworks Discussion Hannah Stambaugh, Emergency ManaSem€nt Diredor, discussed Resolution 0+1999 Amendment 3 for Fireworks. The Amendment states the Consumer Fireworks Facility Perhit fee shallbe deposited intothe Saline County Rural Fire Districts Communications fund that is established by Resolution, The discharge dates and times will remain the same. The amendment will also prohibit aerial luminaries in Saline County. Most of the changes will be with the licensing. Private events will need to have a permit and approval. lt will be S75 for consumer grade tireworksand 5200for commetcialgrade fireworks. There were also some language changes and definitions added. Commissioner lames LWeese asked aboutthe changefrom 1,(mO feet from hospitals and fire stations to 100 feet. Hannah Stambaugh stated the change matches the City of Salina and the State Fire Marshall's Rules. Emergency Mangaement would like to allow for additional public comment before the Request for Adion is placed on the agenda in two week. SAL'NE COUNTY EOARD OF COMMISSIONERS' MINU|ES CONTINUED Tuesdov. Mov 08. 2078 8 Resolution #7&2253 Estoblishing Rutol Firc Disttkt communication Fund Discussion Hannah Stambau8h, Emergency Management Director, discussed Resolution fl18-2253 Establishing a Rural Fire District Communication Fund. The Saline Countv Rural Fire Chief's Association met in a public meeting on August 17,2017 and determined that the establishment of a fund to enhance, replace, develop, or sustain communicatiohs capabilities in Saline County was in the best interests of all Rural Fire Districts. Amendment f3 of Resolution #09-1999 establishes that fees collected for Consumer Fireworks Facility Permits and fees collected for Public and Private Event Fireworks Displays will be placed into a special fund as established by the Resolution. A Request for Action will be placed on the agenda in two weeks 9 RFA Mentor frdsh Comploint '75678 David Neal, Planningand Zoning Director, discussed RFA f15G18 Mentor Trash Complaint. Thesaline County Board ofcommissioners is being asked to direct the county counselorto file aation in District Court againstthe property owner of parcel 085-136_2+0-0G01-014.00-0, generally located on the west side ofWashington Street, south of Mentor Road in the unincorporated community of Mentor, for violations of Kansas Administrative Regulations 28-29-29b Pest control requirements for the storage of new tiret used tires, waste tires, and processed waste tires. According to Section 9.5-242 - General Procedure; the administrative agency shallhave the authority and power to examine all nuisances, sources offilth and causes of sicknessthat in its opinion rnay be injurious to the health ofthe inhabitants within the County. Whenever anY such nuisance, source of filth or cause ofsickness shall be found to exist on anY private property or upon anywatercourse in this county. the administrative agency shall have the power and authority to order, in wfitin8, the owner or occupant thereof at his own expense to removethe nuisance,source offilth, or cause of sickness within 24 hours, or within such reasonable time thereafter as the administrativ€ agencv may order. The propertY contains waste tires and hol tubs which can be considered a nuisance as a mosqtlito breeding ground and a nesting area to rodents and other animals. staff recommends filing the complaint with the oistrict court. The property owner has been unresponsive to requeststo remove the nuisance, Commissioner lames L Weese moved to authorize the County Counselo. to file action in District Court against the property owner listed in RFA S15G18 as requested by staff. Seconded by Commissioner Michael J White- Motion passed 5-0, l0 Announcements Commissioner Robert Vidricksen stated he welcomed the Kansas County Highway Association to salina and Saline County this morning- L7 Adjounment commissioner Monte shadwick moved to adjourn the meeting at 9:27 AM. Seconded by Commissioner lames IWeese. Motion Dassed 5-0. Meeting . AI To Otder Commissioner Robert Vidricksen called the meeting to order at 9:32 AM with all Commissioners present for the following agenda. County Administrotors Updote Rita Deiste., County Administrator, discussed upcoming events, Meals on Wheels, and reviewed the 6ales tax report. They also discussed bid proposal meetings for county cell phone service. Executive *ssion Commissioner Michaell White movedto recess to Executive S€ssion underthe Emplover-Employee Negotiations Exception to the Kansas Open Meetings Act. Seconded byCommissioner Monte Shadwick. Motion passed 5-0. AIso present were Rita oeister, County Administrator; Andrew Manley, Assistant County Administrator/Director of Finance; and Marilyn Leamer, Human Resources Director. The Executive Session began at 9:43 AM and the regular session reconvened at 9:58 AM. No action was taken. SALINE COUN|Y BOARD OF COMMISS'ONERS' M'NUIES CONNNUED fuesdov. Mov 08. 20tg Execu,ive Session Commissioner Monte Shadwick moved to recess to Executive Session under the Attorney-Client Privilege [xception to the Kansas Open Meetings Act. Seconded by Commissaoner Micha€l J White. Motion passed 5-0. Also present were Mike Montoya, County Counselor and Rita Deister, County Administrator. The Executive Session began at 10:03 AM and the regular session reconvened at 10:33 AM. Commissioner Monte Shadwick moved to extend the Executive Session. Seconded by Commissioner Michael J White. Motion passed 5-0. The Executive Session began at 10:33 AM and the regular session reconvened at 10:44 AM. No adion was taken. Executive kssion Commissioner James L Weese moved to recess to Executive Session under the Attorney-Client Privilege Exception to the Kansas Open Meetings Act. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. Also present were Rita Deister, C ounty Adm inistrator and M ike Mo ntoya, Cou nty Couhselor. The Exe€utive Session began at 10:44 AM and the regular session reconvened et 10:54 AM. No action was taken. Executiw Session Commissioner Monte Shadwick moved to recess to Executive Session under the Personnel €xception to the Kansas Open Meetings Act. Seconded by Commissioner James L Weese. Motion passed 5-0. Also present was Rita Deister, County Administrator. The Exe.utive Session began at 11:00 AM and the regular gession reconvened at 11:32 AM. No adion was taKen- Meeting tt - Adjoumment commissioner Monte shadwick moved to adjourn the meeting at 11:32 AM. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. oocuments Signed A/P D€tailCheck Register; A/P Detail Wire Register; Cash Requirement Summary; County Commission Minutes May 1,2018; NationalSalvation Army Week Proclamation. 10 oJfke Callers Jason Beets with the Salina lournal and Norman Mennel. BOARD OF COUNTY COMMISSIONERS SALINE COUI{TY, KANSAS DA t-/f,lt Rob.ft Vdrbtl n, Dtsttl.' Z Chohmdn SALINE COUNTY B(ARD OF COMM'SS'ONERS' MINUTES CONIINUED Tuesdov. Mov 08, 20tg -*:ffi MJntc shodi,ti*, Dh.Jk:t L commbtbncr fr-';:#- 2056 SAUNE COUN|Y BOARD OF COMMISS//ONERS' M'NUTES Wednesdov. Mov O!t. 2O7g Coll fo Oder commjssioner Robert vidricksen called the meeting to order at 8:30 AM with all commissioners present for the following agenda. 2019 Eudget Discussion The Commissioners discussed the 2019 budget including Appeals, Elp, personnel Requests, Tlp, Clp, and Appropriations. Rita Deister, Coonty Administrator, also discussed revenue projections. Adjoumment Commissioner Monte Shadwick moved to adjourn the meeting at 10:30 AM. Seconded by Commissioner Rodger Sperks. Motion passed 5-0. BOARD OF COUiITY COMMISSIONERS SAUNE COJIII|TY, KAUTAS oor, ? /())' 'obett Vidihbcn, Dindd 2, Cholmran oo',, S- - / .( -r8 tk, Dtttrft 3, vb chdhmdn -v:# t/-t8 ont Shohtldg Dbtrit 1, Commbsbn r SAUNE COUNTY EOARD OF COMMIS'//ONERS' MINU|ES Tuesdav. Mov 75. 2078 I Publk Forum 7 Coll To Otder Commissioner Robert Vidricksen called the meeting to order at 9:00 AM. Jamie Allen, Saline County Clerk, called the roll of attendance with all Commissioners present for the followihg agenda. 2 50 Yeqrs Ago in Sallne County Commissioner Robert Vidricksen stated in May 1968,50 Years Ago in Saline County, the Eoard ofCounty Commissioners signed a resolution attaching GarfieldTownship in Dickinson County to the Gypsum Rural Fire District f1 that is still in effect today, several meetings of the Board of Equalization, a meeting with the Department Heads to chose colors and wall petitionsfor the new City County Euilding, and approved Resolution f479 to s€llthe County Yard on West Crawford. 3 Publk Forum Norman Mannel, Salina, discussed taking more timeto discuss issues. 4 Aryrowl of Public Forum Agendo Commissioner Monte Shadwick moved to approve the agenda for the public forum as p.esented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 5 Approwl of County Commission Minutes for Moy 8,20tg Commissioner Monte Shadwick moved to accept the County Commission minutes of May 8, 2018 as presented. Seconded by Commissioner RodEer Sparks. Motion passed 5-0. 6 Approwl oI County Commistion Minutes ror May 9, 2018 Commissioner Monte Shadwick moved to accept the County Commission minutes of MaV 9, 2018 as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 7 2078 Annuol Noxious Weed Monogement Plon David Flaherty ll, Weed SupeNisor. discussed the 2018 Annual Noxious Weed ManaSement Plan. Hediscussed Noxious Weeds and Controlfor MuskThistle, Bindweed, and Johnson Grass; weed control priorities and enforcement; the vegelation management program; outreach, the survey pro8ram, facilities and equipment; personneli training and professional developmenU and public relations. The State of Kansas mandates the department inspect ten complete sections every year. Commissioher Monte Shadwiak moved to sign the 2018 Noxious Weed Management Plan. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. SAL'NE COUNW BOARD OF COMMISS'ONERS' MINUTES CONT'NUED fuesdov. Mov 75. 20tg 8 RFA #14*18 Rood & Eridge Utility Compoctor Darren Fishel, Road Superintendent, discussed RFA S149-18 Utility Compactor. The request is to replace a 1992 Caterpillar C8224B compactor with a 2017 Caterpillar CC24B Compactor. Road & Bridge is asking to purchase this roller under the Counties leased purchas€ policy for used equipment. This roller has become outdated and in need of repairs for parts that are becoming difficult to find and are expensive. lt would still be of some use to the txpo Center. Permission was granted by the Commission on January 23, 2018 to enter into a 3 month lease agreement with Foley Tractor with an option to purchase the equipment with 1.0096 ofthe rental agreement to be applied to the purchase. Bids received were: Foley Equipment, Salina, KS _ 544,900.00 and Murphy Tractor, Salina, KS- 544,000.00. The Foley Equipment machinery has 100%ofthe rentalcost applied to the purchase price and includes a five year warranty agreement. This makes the purchase price after rental 537,865-00. Staff recommends enacting the purchase agreement portion of the lease from Foley Equipment. The countv has already paid 57,035.00 on the lease which will be deducted from the purchase agreement This would make the award for purchase 537,865.00. The old roller will go to the Expo center for them to u5e. Road & Bridge had 540,000.00 budgeted into the 2018 Capital Outlay (ElP) for this item. Commissioner Robert Vidricksen stated he doesn't like the lease purchase agreement because it ties the County to a vendor and limits the field of bidders. Commissioner lames tWeese stated the old utility compactor has metalrollers and the new one doesn't so it can also be used for soil. Commissioner James L Weese moved to approve the purchase ofthe leased compactor from Foley Equipment in the amount of 537,865.0o as recommended bY staff. Seconded by Commissioner Michael J White. Motion passed 5-0. 9 RFA #757-78 Funlture for the Rood dnd a dge Shop guilding Darren Fishel, Road superintendent, discussed RFA #151-18 Furniture for the Road and Bridge shop 8uildin8. The request is to award the purchase offurniture for the shop officet conference room, and training room for the new Road and B.id8e shop building. Cost includes delivery and set up ofalltu.niture. Quotes foa furniture were obtained from Kansas Correctional Industries and Design Central, both which otfer state government .ontract prices. Quotes werer Kansas Correctional Indust.ies - 530,592.51; Desi8n Central - S44.590.54. The furniture that was used in the former space is worn out and not compatible with th€ new offices. Old furniture will be offered to other dep3rtments and the rest sold on Purple Wave. staft recommends accepting the quote from Kansas Correctional lndustries for the amount of S3o.592.51 and releas€ the old furniture for sale on Purple Wave efter other Depa.tments have had an opportunity to claim it. Commissioner Rodger Sparks moved to acceol the ouote for furniture from (ansas Correctional lndustries in the amount of S30,592.51. Seconded by Commissioner Monte Shadwick. Motion passed 5{, L0 RFA #752-78 2018Tose6 Captain Jim Hughes, Sheriff's Office, discussed RFA fl152-18 2018 Tasers. The Saline County Sheriffs Office request is to purchase ten Taser X26Ps el€ctronically controlled weapons {€CWs). Ea ch Taser comes with a belt holster and a spare cartridge holder. These Tasers replace Tasers currently in service that are in excess of ten yearsold. TaserisadivisionofAxon,whoisthesoleprovider. The amount often X26PTasers is S11.,560.00. Staff r€commends purchase ofthe requested X26P Tasers in the amount of S11,560.00 to replace the aging inventory of currentTasers. Funding for the Tasers willcome from the approved 2018 Equipment lmprovement Program fund. Commissioner Rodger Sparks moved to approvethe purchase oftenX26P Tasers in the amount of 511,560.00. Seconded by Comrnission€r Monte Shadwick. Motion passed 5-0. lI RFA #75178 Stop Stick nre Derlotion Devices Ca pta in J im H u8hes, Sheriff s Offi.e, discussed RFA f153- 18 Stop Stick Ti re Deflatio n Devices. The Sa line County Sheriffs Office is requesting to purchase 14 "stop Stick" tire deflation devices. This requ€st will replace currently used tire deflation devices that most are ih excess of 15 years old and are in need of replacement due to aee a nd use. "stop Stick" is th e sole provider for the desired tvpe of tire deflation devices. The am ount for 14 "Stop stick" tire deflation devices is 56,664.00. Sheriff's Office Staff recommends to pur.hase 14 "Stop Sticks" tire deflation devices to replace the aging and in need oI replacement current tire deflation devices in the amount of 56,664.00. In addition, this purchase willallowthe Sheritfls Office to have sta ndardized tire deflation devices. FundinB for the "Stop Stick" tire deflation devices will come from the approved 2018 Equipment lmprovement Fund. Commissioner Monte Shadwick moved to approve the purchase of 14 "Stop stack" tire deflation devices in the amount of 56,69.0O from the 2018 Elp. Seconded by Commissioner James I Weese. Motion passed 5-O. SAUNE COUNTY EOARD OF COMM'SS'ONERS' MINUIES CONTINUED fuesddv. Mov 75. 2078 72 RFA #754-78 Woll Lockerc Captain Jim Hughes, SherifFs Office, discussed RFA f154-18 Wall tockers. The Saline County Sheriff's Office is requesting to purchas€ three sets of wall lockers. Each set has three individual lockable doors. These lockers are used for work release inmate workers to house their clothing and personal property needed while leaving and returning to the Saline County lail. These lockers are replacing the current like lockers that were purchased in 1995 when the Saline County Jail was expanded. The amount for the request of lockers is 51,238.46. Staff recommends purchasing the requested lockers in the amount ofS1,238.46 to replace the current lockers that are 23 years old. Funding for the lockers will come from the 2018 approved Capital lmprovement Program fund. Commissioner Monte Shadwick moved to approve the purchase ofthree sets ofwalllockers in the amountofSl,233.45fromtheClPFund. Seconded byCommissioner MichaelJ White. Motion passed5-0. 13 Announceme nts Commissioner Robert Vidricken stated he conducted GINA lnterviews at the iail and encouraged others who have had the training to experience it. He also stated Commissioner Monte Shadwick and himselfattended the CitV Commission meeting yesterdav about rcad annexations. 74 Adjoumment Commissioner James L Weese moved to adjourn the meeting at 9:48 AM. Seconded by Commissioner Monte Shadwick. [,4otion passed 5-0, Meeting tl - coll To Order Commissioner Robert Vidricksen called the meeting to order at 9:55 AM with all Commissioners present for the following agenda. City of Solino Rood Annexotion Discussion Commissioners Robert Vidricksen and Monte shadwick discussed the City Commission meetingthey attended about the Road Annexation Case. Commissioner Monte Shadwick thanked City Commissioner Melissa Hodges for pushing to set a date for this meeting. She pressed to have something done in 30 days. Commissioner Robert Vidricksen stated County Counselor Mike Montoya, County Administrator Rita Deister, and Assistant County Administrator/Director of Finance Andrew Manley and himself will Bather more information and create a plan to brinB to the County Commission as a whole for further discussion and decision. Opioid Epldemic Cldss Adion Lowsuit Discussion Mike Montoya, County Counselor, discussed federal pending litigation fegarding a class action lawsuit against prescription opioid manufadurers. luvenite Court Asbestos Remowl Todd Heitschmidt, Court Administrator, discussed the juvenile court asbestos removal. The request is for ACM Removal Kansas to remove and dispose of asbestos-conta ining floor tile and mastic from Saline County Juvenile courts This will include all labor, materials, insurance, temporary facilities, permits and incidentals to perform subject work in strict accordance with current statures and regulations of Federal, state, and local agencies having jurisdidion. The two options available are:125 square foot oftile and mastic (S1,22O.OO) ot 2,345 square foot of tile and mastic (57,180.00). Commissioner Monte Shadwick moved to approve ACM Removal_ Kansas to removed and dispose of 125 square feet of asbestos-containing floor tiles and mastic from saline County luvenile Courts for 51,220,00. Seconded by Commissioner James L Weese. Motion passed 5_0. Assistont County Administrotor/Finonce Director udote Andrew Manley, Assistant county Administrator/Director of Finance, discussed charlesworth consulting and County cellphones. Currently Saline County has 139 devices that cost 551,000.00 peryear. He is currenrlv reviewing cost and coverage from cellular service providers and will bring before the Board of Countv Commissioners his recommendations when he has more information. 2060 SALINE COUNTY BOARD OF COMM'SS'ONERS' M,NUTES CONIINUED Tuesdav. Mov 75. 20tg County Expo Updote Rita Deister, County Administrator, discussed an email she received from City of 5alina Manager.lason Gage regarding the Expo Center. He stated he would like to present (alont with HDR) to the County Commission the final product for consideration. lt was the consensus of the Commission to have lason 6age and HDR present to the Board of County Commissioners at the 9 AM meeting. 2079 audget Dkcussion Rita Deister, County Administrator, discussed a call she received from the Don Weiser.t the Chamber of commerce regarding the Military Affairs council. He provided more information regarding the Military Affairs Councilincludihg a list of activities. lt was the consensus ofthe Commission to allot the Military Affails Coun.il S5,000.00 in the preliminary budget. Rita Deister also updated the Commission on theJail's mentalhealth services as requested. lt was consensus ofthe Commission to allot 525,000,00 into the budget Ior lnental health services. Cou nty Administrotors U pdote Rita Deister, County Administrator, updatedthe commission on County furniture and thestatusofthe Communitv Corrections Facilitv. 10 Adjoumment Commissioner Robert Vid rickse n adjourned the meetihS at 10:51AM. 11 Meetings Attended May 14: City ofSalina City Commission Meeting - Commissioners Robert Vidricksen and Monte Shadwick. May 15: Building Authority Board Meeting - Commissioners Rodger Sparks, MichaelJ White, and Monte Shadwick. 12 Documents Signed A/P Detail Check Register; A/P Detail Wire Register; A/P Payroll; Cash Requirement Summary; County Commission Minutes for May 8, 2018; County Commission Minutes for May 9, 2018j 2018 Saline County Annual Noxious Weed Manag€ment Plan; Correction Orders: R€al Estate - fl2018m0336. Ollice Cd erc Jason Eeets with the SalinaJournal, Norman Mannel,Judy Larson BOARD OF COUNTY COMMISSIONERS SAI.INE COUNTY, IGNSAS D^rE J12 2- /a oorr€- a.t,DBffi4S.6.to.y SALINE COUNTY BOARD OF COMMES/0/NERS' MINI]iES CONTIN(JED Tuesdsy. Mov 75, 2078 OATt t-z-l- /3 Mkho.l I lmite, Ditlflcl5, Cofimksioner ATTEST:\- }.,zrrt K ( DArz 5-g)'?Li1,. \ SAUNE COUN|Y EOARD OF COMMISS'ONERS MINT]fES Tuesdov, Mdv 22, 2O7g Public Forum 1 Cdll fo Ordel Commissioner Robert Vidricksen called the meeting to order at 9:00 AM. Jamie Allen, Saline CounW Clerk, called the roll of atte ndance with all Commissioners present for the followin8 agenda. 2 Public Forum Norman Mannel, salina, discussed equipment purchasing and bid awards. Joan Ratzlaff, salina. discussed walk in fishing on the County farm land, the landfill, and the Solid Waste Management Commrnee. 3 Approval oI Public Forum Agendo commissioner Monte shadwick moved to approve the egenda for the publicforum as presented. seconded bv Commissioner Rodger Sparks. Motion passed 5-0. 4 RFA #755-78 Recommendotion oJ Bid Aword hr q Woter Tonkel Darren Fishel, Road Superintendent, discussed RFA flss-18 a slide in water Tanker. The Road and Bridge Department is requesting to replace a 1992 Ford t-8000 3,200 gallon milk truck, that is being used as a water truck, with a manufactured slide in water tank. The truck is nearing the end of its useful service life. parts are becoming increasingly get harder to and expensive. When it breaks down, repairs typically take a week or more. The request is to replace the milk truck with a 4,000 gallon slide in water tank that can be fitted for anv truck in the The put fleet. tank courd be into a dump truck when needed and then removed, such as the salt/sand spreaders. lt would not require a dedicated truck that would age and require upkeep. The tank .omes with its own supports and does not require any speciar equipment or hanger construction- rfthe truck breaks down you can simpry drain the water and put a diffeient truck under it and remain working without waiting for a truck to be repaired. sarine county went out to bid twice. During the first bid process in March 2 018, Paveme nt Technologies wa s the on ly bidder at s36,7o3.oo. Th e com mission instructed staff to re-bid with the goalofgetting more.ompetition and hopefufly reduce the cost. During thesecond bid process inApril 2018, Randco Tanks was the onry bidder at s52,181.00. since pavement rechnorogies was stil the rowest bidder received, staff is recommending accepting an amended bid from pavement rechnorogies. (Due to the 5&day price guarantee pavement window expiring, the original bidder, Technologies, increased their bid to s39,299.00, citing new steeltariffs.) staffalso looked into a salt Brine sprea der th,-at the Kansas Departmentof Transportation pos5ibry uses to doubre as a water truck. rhey can be purchased from the state contracts for 514,500 00 rhey only hord 1,600 garrons and the row vorume ofw.ter suppried and capacfy does not meet the county's n€eds. current water truck rentar prices are s4,ooo.oo per month and dependent upon avairability. Used water trucks of this capacity and being five to seven years old are in the range of S8O,OO0.0GS9O,00O.OO. The slide In water Tank is a furry serf'contained unit with its own pow€r suppry s;no speciar modifications would be needed to our current truck fleet. onefeatrireofthistenkisal.5;'x50'hosereerthatcanbeusedto flrish culverts and provide a means for fire contror when burning brush pires. The purnp is rated at 7oo 8a[ons per minute. Having the provide abilityto water at the correct amount and time is essentialin road construction, rebuildihg, reshaping and compacting. staff recommends accepting the bid from pavement Te€hnologiesin the amount ofsjg,299.oo. Moniesforthis request wourd comeirom the capitar outray fund- There were two water trucks budgeted for 2018. Road and Bridee is only asking for one. Wlth the amount of work scheduled and the six to eight week lead time, Road and Bridge has rented a water truck tor May. June and July currently, the water truck is shared with the Expo center at certain times ofthe year for them to use. They have requested the current water truck be sent to them shourd this purchase be approv€d as it wourd suit their needs. commissioner James r weese asked about why staff did not use the orJmirk truck and saved the rental fee. Da rren Fisher stated they n€eded two a t th is tirne. com m issaoner r ames L we ese stated if we de ray anymore we are 510,000.00 behind with rentals and encouraged staffto think outside the lrox. commissioner Monte Shadwick moved to paveme;t approve the bid award to Technologies in the amount of539,299.00. Seconded by Commissioner Michael J White. Motion passed 5,0. SALINE COUNTY EOARO OF COMMISSIONERS' M'NUTES CONTINUED Tuesdov. Mov 22, 2078 5 RFA 5&78 Recommendotion ol Proposal Aword for o Cell Phone Prcvider Andrew Manley, Assistant County Administrator/Darector of Finance, discussed RFA 1156-18 Saline County Cell Phone Provider. Saline County Administration as requesting approvalto select Verizon Wireless as Saline County's sole provider for cellular servic€. On April 26, 2018, Saline County collect€d Request for Proposals from four area cell service providers: Nex-Tech Wireless, Sprint, Verizon, and US Cellular. Each provider was then asked a series ofquestions related to their proposaland network. The committee narrowed the providers to two finalists, Verizon and US Cellular, and conducted a deeper analvsis of each finalists' network and cost proposal. lt was determined that both US Cellular and Veraron have materially equal coverage and network quality. However, Verizon edged [JS Cellular in their cost proposal, device insurance pro8ram, and contract. Salane County cur.ently has 69 of its 128 cellular devices with Verizon already (th€ remaining 59 are with Nex- tech Wireless). ln addition, Verizon wireless is offering a S20o.OO per device one-time bonus for all new activations or 510,400.00 {52 new activations). Based upon a variety offactors including networkquality. insurance, overall cost, work associated with switching providers, activation bonus, upgrade options, and general proposal details, staff recommends selecting Veriu on Wireless as Saline County's sole provider for c€llular service. Choosing Verizon Wheless as Saline County's sole cellular service provider will allow the Countyto achieve economiesofscale while considerably upgrading equipment, technology, and network quality. Totalcurrent cost ofcellularservice is 560,000.00 per year. Simple reviewing allaccounts,the County was able to identify nine devices no longer needed equaling 53,180.00 a year savings. Re-packaging and consolidatinB to Verizon Wireless will save an additional S14,744.00 per year. Total monetary impact including bonus with be 528,322.00 the first year and S17,922.00 after the first vear. Cellular servrce rs a common bud8eted expense across muhiple departments. All expenses will be charged to the telephone line item an both the general fund and/or directly to the departments. Staff recommends Veri2on Wireless. Commissioner lames L Weese moved to approve the contract for cell phone services to Verizon Wireless as proposed by staff. Seconded by Commissioner Michaell White. Motion passed 5-0. 6 Announcements commissioner Robert vidricksen announced the 11th Annual sheriff's Department barbeque benefiting the Salin€ County Blue Thunder and Special Olympics barbeque on May 24 and Mav 25 from 1lAM to 2 pM at the Sheriffs Office Training Room. 7 Other Euslness commissioner Monte Shadwick asked co u nty Adm in istrator Rita Deister itthere were ponds on the county Farm and whether or not they were fishable. commisisoner Michael J white said there are no fishable ponds. 8 Adjounment commissioner Monte Shadwick moved to adjourn the m€eting at 9:34 AM. seconded by commissioner Rodger Sparks. Motion passed 5-0. Meeting - Coll to Order commissioner Robert vid.icksen called the meeting to order at 9:39 AM with all commrssroners present for the following agenda. Chdnge Ordet No, O7t Discustion Mike McCall from pA OMA Architects, and Darren Fishel, Road Superintendent, discussed proposed ChanS€ order No 011 to install new conduit. The conduit needs to be at the co.rect depth berow new pavement from the pole to the new can box. The total price perform to the changed work is S2/4g7.0O ptus 53OO.OO to DMA Architects, PA and s1,7oo.oo to westar for the wire for a totarcost of approximaterv s450o.oo. Theerectrical wire is 24 inches deep and pestinger's shourd be 36 inches deep. put the current wire in at 24 inches deep two years ago. Mike Montoya, county counselor, stated the contract with pestinger,s needsto be reviewed. commissioner Robert vidricksen asked Darren Fisher and Mike Montoya to c;I pestinger,s today abolt the issue lt was the consensus commission ofthe to caI a speciarmeeting this week after more antormation is available. SALINE COUNTY EOARD OF COMMISSIONERS' M'NUTES CONTINIJED fuesdav, Mov 22, 2079 luvenile Court s€cutity ond Tronsportotion Olftce6 Discussion Rita Deister, County Administrator, discussed a request from Sheriff Roger Soldan to add two new positions as Juvenile court security/Transportation officer. lt wastheconsensusofthe commission to Dutthesheriff's request in the 2019 preliminary budget. Co unty Adm inistrotors U6ote Rita Deister, County Administrator, discussed the €xpo Report meeting on June 19th, flight usage, and upcoming dates. Executive s€ssiodl Monte shadwick moved to recess to Executive session under the Attorney client privilege Exception to the Kansas open Meetings Act for pending litigation. seconded by commissioner Michael J white. Also present were Rita Deister, county Administrator; Andrew Manley, assistant county Administrator/Director of Finance; and MichaelMontoya, County Counselor. The €xecutive Session began at 1O:OgAM andthe reSularsession reconvened at 10:28 AM. No action was taKen. Adjoutnment commissioner Monte shedwick moved to adjourn the m€eting at 10:28 Alvl. seconded bv commissioner MichaelJ White. Motion passed 5-0. Meetings Attended May 15rTri Rivers Fair Board Meeting - Commissioner Rodger Sparks. May 16: Salina Airport Authority _ commissioner Robert vidricksen. May 21: central Kansas Mental Health center- commassioner MichaelJ Documents Signed A/P Detail check Register; A/p Detail Wire Register; Cash Requirement Summarv. 10 Ofiice Collers ,ason Beets with the Salina Journal, Norman Mannel, Judy [arson, Joan Ratzlalf EOARD OF COUNTY COMMISSIONERS Micho.l ! Wlrftq Dktict S, C.om',h',ol,.t 2065 COUN|Y gOARD OF COMM'SSIONERS' MINUTES CONf'NUED 'AL'NE Tuesddv. Mov 22, 2078 -:.w;ffi ,t*d. Mont Shodwiclt Distttcl L Col',mbston r SAUNE COUN|I BOARD OF COMM'SSIONERS' MINUTES Tuesdav. Mov 29. 2otg 'J. Public Forum 1 Coll To Otder Commissioner Robert Vidricksen called the meeting to order at 9:00 AM- lamie Allen, Saline County Clerk, called the roll of atte nda nce with Commissioners Rodger Sparks, Robert Vidricksen, James IWeese and MichaelJ White present and Commissioner Monte Shadwick absent for the following agenda. 2 Public Forum Norman Mannel, Salina, discussed the water tank purcha5e. 3 Approwl of the Publk Forum Agenda Commissioner RodBer Sparks moved to approve the agenda for the publicforum as presented. Seconded bv Commissione.lam€s LWeese. Motion passed 4-0. 4 Awtowl of County Commissbn MinuEs for Moy 75, 2018 Commissioner Rodg€r Sparks moved to accept the County Commission minutes for May 15, 2018 as presented. Seconded by Commissioner James I Weese. Motion passed 4-0. 5 Approwl ol County Commission Minutes Jor Moy 22, 2078 Commissioner Rodger Sparks moved to acceptthe County Commission minutes for May 22,2018 as presented. Seconded by Commissioner James I Weese. Motion passed 4-0. 6 RFA 8757-78 Amendment tg to Resolution tt09-7999 Firewo*s Hannah Stambaugh, Emergency Management Director, discussed RFA #157-18 Resolution #09-1999 Amendment f3 Fireworks. This request for action is for approval of Resolution #09-1999 Amendment f3 to the Resolution cohtrolling the sale and use of fireworks in Saline County, Kansas, outside the corporate limits of any city Conversations with the Board of County Commissioners and citizens began an August 2017 discussing potential changes. Changes include: Establishing thet the 51,000.00 fee that is collected for fireworks retail stands will be deposited into the Saline County Rural Fire Districts Communications fund (Section 3, Paragraph jnspections 1); Outlining the responsibility offireworks stand for any stand located in Rural Fire Dastrict f4, which is the primary response area for the Saline County Fire Department, to be completed by a neighborinS fire district unlegs an inspection agreement has been executed betwe€n Saline county and the city of Salina {Section 3, Paragraph 4); Change the distance from 1.OOO to 1OO feet lor the ignition oflireworks from a hospital, sanitarium, on infirmary {Section 4.b)j Addition to the Resolution that bans the sale and discharge of aerial luminaries (Section 5); Further defining public fireworks displays and setting fees associated with public and private displays This willallow fo. the us€ of consumergrade fireworks for public/private displays beyond the normalJune 27th -luly 5th dischar8e dates as long as the other requirements in Section 6 are followed. The fee for a public/private display with the use of commercial grade fireworks willbe 520o.oo. The fee for a public/private display with the use of consumer grade fireworks outside of the June 27th - luly sth discharge dates will be 575.00. Any fees collected will be deposited into the Saline County Rural Fire District communications fund. staff recommends approval and adoption of Resolution f09-19999 Amendment t3. Commissioner lames I Weese moved to adopt Amendment #3 to Resolution iO9-1999 controlling the sale and use of fireworks in Saline County, Kahsas as requested by stafl Seconded by Commissioner MichaelJ White. Motion passed 4-0. SAL'NE COUNTY SOARD OF COMM'SSIONERS' MINUTES CONI'NUED fuesdov, Mov 29. 2078 7 Resolution 178-2253 Estdblishment of Rurol Firc Commun;kotions Fund Hannah Stambaugh, Emergency Management Dir€ctor, discussed Resolution #1&2253 Rural Fire District Communication Fund. The Saline County Rural Fire Chiefs Association met in a public meeting on August 17, 2017 and determined that the establishment of a fund to enhance. replace. develop, or sustain communications capabilities in Saline County was in the best interests ofall Rural Fire Districts. Amendment fi3 of Resolution #09-1999 establishes that fees collected for Consumer Fireworks Facilitv Permits and fees collected for Public and Private Event Fireworks Displays wiil be placed into a special fund as established by Resolution. Resolution f18-2253 established the Rural Fire Communications Fund as a specialtund subject to the Rural Fire Com munications/Equipment Fund Policy. Commissioner Jame5 [ Weese asked if this frjnd would be a line item in the budget and the Rural Fire Districts would have to come to the Board of County Commissionersto get approval. Hannah Stambaugh stated yes. Commissioner Rodger Sparks moved to adopt Resolution fl18-2253 establishing the Rural Fire Communications Fund as requested by staff. Seconded bv Commissioner Michael J White. Motion passed 4-0. 8 Adjoumment Commissioner Rodger Sparks moved to adjourn the meeting at 9:14 AM. s€conded by Colhmissioner Michael J White. Motion oassed 4,0. Meeting - Coll fo Order Commissioner Robert Vidricksen called the meeting to order at 9:26 AM with Commissioners Rob€rt Vidricksen, Rodger Sparks, James L Weere, and Michael J White present and Commissioner Monte Shadwick absent until 9:33 AM for the followlng agenda. Rood & Btldge Corcer Lsdder Dlscusslon Darren Fishel, Road Superintendent and Marilyn Leamer, Human Resources Director, discussed the Road & Bridge Career Ladder. oar.en Fishel stated he is having trouble hiring a truck driver and would like to propose creating a crew member position with a six month time frame to train and get a CDL_ He would also like to create a maxilnum ofthree Senior Heavy Equipment Opetators, one for each crew, This position would be in charge when the crew supervisor is absent and be able to supervise small crews. The proposed changes would add 53,000.00 per person's salary that would be absorbed by the department, lt would take the organizational chart back to what at was a few years ago. Commissioner Robert Vidricksen moved to create three truck driver/crew member positions. S€conded by Commissioner Michael J White. Motion passed S-0. Commissioner Rodger Sparks stated we need to focus on the crews and we don't need to create the Senior HeaW Equipment Operator positions. Commirsioner James L Weese asked what the qualifyinS process was to be a Senior Heaw Equipment Operator. Darren Fishel stated they would need to complete the Kansas local Technical Assistance Program (LTAP) through the Kansas University Transportation Center, lt provides training in Supervisory, Equipment Maintenance and Administration. Marilyn Leamer stated right now we don,t have anyone who would qualify and it could take 12 to 18 monthsto meet the qualifications. Commissioner James L Weese asked how we fill Cr€w Supervisory openings. Darren Fishel stated those are normally filled in-house. Commissione. Robert Vidricken suggested creating ohe position and see how itgoes. Commissioner Monte Shadwick stated the idea has merit and asked ifthis position was something that was needed immediately. Darren Fishel stated it is not an immediate need. Commissioner Michael J White stated it willgive flexibility to get qualified people and would like to moveforward with it. lt was the consensus of the Commission to table the three Heavy Equipment Operators until there is more information. The Commission also discussed reinstating the Road and Brid8e Administrator. Commissioner Robert Vidricksen moved to recreate the position of Road and Bridge Adhinistrator and appoint Da en Fishel to the position on June 4, 2018. Seconded by Commissioner Monte Shadwick. Motion passed 5-O- Darren Fishel also gave an update regarding the Road and Eridge building remodel. Hestatedtheyareaheadofscheduleandarehopingtobedonebythefirstweek in August. 2068 SALINE COUN|Y BOARD OF COMMISSIONERS' MINUiES CONTINUED fuesdov, Mov 29. 2078 Deportment of Seniot Services Memorundum oI Agrcement - Electonic ggn Purchose Revenue Rosie Walter, 0irector of Senior Services, discussed a Memorandum of Agreement regarding advertising serviceswithin the SeniorService buildingto fund the purchase ofan electronic sign, Commissioner Rodger Sparks moved to proceed with the Memorandum ofAgreement. Seconded byCommissioner MichaelJ White. Motion pass€d 4-1 with Commissioners Robert Vidricksen, Rodger Sparks, Monte Shadwick and Michael J Whire voting Aye and Commissioner James I Weese voting Nay. I nde pende nt P homocist Con|/aca Jason Tiller, Health Department Director, discussed the Independent Pharmacist Contract. The current lndependent Pharmacist is retiring. Commissionef Robert Vidricksen asked what that position does. Jason Tiller stated they do an independent audit ofthe inventory and for complete State audits quarterly. Cornmissioner Robert Vidricksen asked what they are paid. Jason llller stated they are paid S75.@ a visit. The contract is for Heather Ebertto be the new lndependent Pharmacist. Commissioner MichaelJ White moved to authorize the Chair to sign the Independent Pharmacist Contract for Heather €bert. Seconded by Commissioner Rodger Spa.ks. Motion passed 5-0. 2079 Eudget Discussion Andrew Manley, Assistant County Administrator/Director of Finance, discussed the 2019 budget. He stated the County would need to put 5550,000.00 a year into the CIP budget for the next five years to meet the County's needs. He also stated we would need to budget approximately 2 mills for the Expo Center. Commissioner Monte Shadwick stat€d we need to fund depreciation. Rita Deister, CountyAdministrator, discussed the Flint Hills Area on Aging appropriation request. This previously was a budget line item under the former Commission on Agin8. lt was the consensus of the Commission to remove it from under the Department of Senior Services budget and put their request of 535,783.00 ihto the appropriations fund in the 2019 preliminary budget. Executive Session Commissioner lvlonte Shadwick moved to recess to Executive Session under the Personnel Exceotion to the Kansas Open Meetings Act. Seconded by Commissioner James L Weese. Motion passed 5-0. The Executive Session began at 10:53 AM and the regular session reconvened at 11:05 AM. Also present were Rita Deister, County Administrator. No action was taken. MeeAng - Adjoumment Commissioner Monte Shadwick moved to adjourn the meetine at 11:07 AM. Seconded by Commissioner James I Weese. Motion oassed 5-0. Meeting lll - Cqll fo Ordet Commissioner Robert Vidricksen called the meeting to order at 3:00 PM with all Commissioners present for the following agenda. 10 Executive Sesslqt Commissioner Michael J White moved to recess to Executive Session under the Attorney Client Privilege exception to the Kansas Open Meetings Act for pending litigation. seconded by Commissioner Monte Shadwick. Also present w€re Rita Deist€r, County Administrator; Andrew Manley, Assistant County Administrator/Director of Finance; Neil Cable, County [ngineer; Mike Montoya, County Counselor; and Darren Fishel, Road Superintendent. The Executive Session began at 3:OO PM and the regular sesston reconvened ar 4:00 PM. No action was taken. Meeting t - Adjounment Commissioner lames I Weese moved to adjourn the meeting at 4:01 pM. Seconded by Commissioner Rodger SDarks. Motion oassed 5-0. SALNE COUN|Y BOARD OF COMMISSIONERS' MINUIES CONI'NUED fuesdov. Mov 29. 2078 Meetings Aatended May 23; Chamber of Commerce Board Meeting - Commissioner Robert Vidricksen. Documents Signed A/P Detail Check Register; A/P Detail Wire Regisrer; A/P Payroll; Cash Requirement Surnmary; County Commission Minutes for May 15,2018; County Corhmission Minutes for May 22, 2018; Amendment #3 to Resolution #09-1999 Fireworks; Resolution #18-2253 Establishment of Rural Fire Communication Fund; Independent Pharmacist Contract for Heather Ebert; Bid Award for Pavement Technologies; Correction Orders: Personal Property - fl2018000337, 338. 74 OIlice Collerc .lason Beets with the Salina lournal, Norman Mannel, Judy larson. BOARD OF COUNTY COMMISSIONERS SAI.INE COUNTY, KANSAS Rob.rt Vldtk*lcn, Dktdd 2, Choitmon ome 6-f-/a ,#- OATE 6'5 /< 0-f-lY OATE SAUNE COUNTY BOARD OF COMM'SS'ONERS' MINUTES fuesdov, lune 05- 2078 7 Puuic Forum ! Call To Uder Commissioner Rodger Sparks called the meeting to order at 9:00 AM. lamie Allen, Saline County Clerk, called the rollot attendance with Commissioners Rodger Sparks, Monte Shadwick,lames LWeese, and MichaelJ White present and Commissione. Robert Vidricksen absent for the following agenda. 2 Public Fotum Norman Mannel,5alina, discussed water permits for the watertank purchase. 3 Apqotml of Public Forum Agendo Commissioner Monte Shadwick moved to approve the agenda for the public forum as presented. Seconded by Commissioner James L Weese. Motion Dassed +0. 4 Approvol ol County Commlsslon Minutes for Mdy 29,2018 Commissioner Monte Shadwick moved to accept the County Commission minutesfor May 29,2018 as presented. Seconded by Commissioner James L Weese. Motion passed 4-0. 5 Elder Abuse Awdrcness Month Prcldmotion Abby Hunter, DVACK, p.esented the Elder Abuse Awareness Month Proclamation. In the State of Kansas, there are an estimated 55,375 cases ofelder abuse each y€ar. Saline County's vulnerable and older adults of all social, economic, racial, and ethnic backBrounds mav be tatgets ofabuse, neSlect or exploitation, which can occur in families, long-term care settings and communities. The establishment of Elde. Abuse Awareness Month will benefat older people, their families, health services and communities regardless ofsocioeconomic status, gender, sexual orientation or ethnicity. Saline County must work toward ending elder abuse by assisting victims in accessing the information and supportive services they need, creating bettea and more resources for older adults in need, instituting effective intervention and prevention policies, and engaging in discussion with family members and peeG to promote awareness and prevenlion ofthe quiet epidemic of elder abuse. Commissioner Monte Shadwick moved to declare lune 2018 as Elder Abuse Awarene5s Month. Seconded by Commissioner James L Weese. Motion oass€d +0. 6 Konsos wotkforceoNE (Konsqswotks, Agreement Deb Scheibler, Executive Director of Kansas WorkforceoNE, discussed the Kansas WorkforceoNE (KansasWorks)Agreement. KansasWorks provides services includingjob search assistance, mock interviewt resume preparataon,job referral, and career assessments. The Worktorce Innovation and OpportunityAct provides services including employment plan development, career assessments, career couns€ling, classroom kaining, mentoring, tutoring, on-the-job training and supportive services including transportation allowance, childcar€ allowance, and needs-related payments. The Employer services provides Rapid Response,jobfairt workshops, job posting, on-the-job traininB, customized training, recruitment, and work experience. Th€ Kansas workfoceoNE agreement is entered into by 62 Kansas counties, each of which is designated as a "Local Government", to deflne the rights and duties ofthe Local Governments in their cooperative oversight ofthe workforce development programs authoriz€d by the Federal Workforce Innovation and Opportunity Act Public Law 113-128. This Agreehent is intended to comply with the Workforce Innovation and Opportunity Act Section 107(c)(1XB)(i) providing that, what there exist multiple units of local government within a "local Area", the chiefelected officials ofthose governments are to enter into an agreement which defines their general rights, roles, and responsibilities. Commissioner Monte Shadwick asked how many board members they have currently. Deb Scheibler stated there are seven and invited one ofthe Countv Commissioners to be on the board. Commissioner Monte Shadwick moved to sign the Chiet Elected Official Eoard agreement as presented. Seconded by Commissioner Michael J White. Motion passed 4-0. SAUNE COUNff BOARD OF COMM'SSIONERS' M'NUIES CONT'NUED fuesdov, lune 05. 2078 7 Solinq Community Economic Development Orgonizqtion 2019 Budget Request Mitch Robinson, Executive Director of the Salina Community Economic Development Organization, discussed their 2019 Budget Request. He introduced membersofthe board who werealso inattendance including:Jeff Thompson, Lloyd Davidson, Pete Brungardt, and Robin VanAdam. The Salina Community Econom ic Development Organization is a public-private partnership supported by the City of Salina, Saline County, 9lina Airport Authority, and theSalinaArea Chamber of Commerce. They are working to develop programs that involve housing,jobs, and events in salina including a proposalto co-host the 2019 UAsTech Forum. Ihey are requesting 550,000.00 from Salina County. Commissioner Monte Shadwick asked what other things the County can do other than funding. Mitch Robinson stated being open to the public as they already are. a RFA fi5&78 Prcject 877-5369 RCg Construction Bid Aword Neil cable, County Engineer, discussed RFA fi158-18 Project fl17-5369 Burma Road RCB Construction 8id Award. The request is to discrJss and take appropriate action on a Saline County Road and Bridge request to award a contract tor the furnishing of all materials, equipment, and labor and doing all work whatever kind nec6sary to construd a reinforced concrete box (RCB) drainage conveyance structure on Eurma Road 0,1,5 mile south ofThorstenberg Road. Bidsreceived include: King Constru ction Co.,lnc. (5133,452.50); Reec€ Constroction Co., Inc. (599,455.00); t & M Contractort Inc. (92,611.80); Mies Construction, Inc. {S100,475.00); Pfefferkorn & Dru ry C onstruction, tLC (5140,354.00); and the Enginee/s Estimate {5100,000.00). Thebidswere reviewed by the Road and Bridge Department, Engineering Division staffand all aalculations were verified staff recommends award of a contract for 592,611.80 to the low bidder, [ & M contractors, Inc staff recommends that funds from th€ Road and Bridge Special Bridge Construction (2 mil) Account for bridge and culvert replacement be used for this RcB project. Commissioner James L Weese asked how long the detour route is. NeilCable stated it wastwoto four miles, They are hoping to be done before sthool startsandstart after harvest- Commissioner lemes L Weese moved to award the bid to the lowest bidder, [&M contractors, Inc., in the anount of S92,611.80 for Project #17-5369. Seconded by Commissioner MichaelJ White, Motion passed 4-0. 9 RFA 4J5978 Resolution #7&2252 Minimum Mointenonce Rood Reclossilicotion David Neal, Planning and Zoning Director, discussed RFA *159-18 Resolution S18-2252 Minimum Maintenance Road Recla ssification. The Countv comm ission has been working on ch a nging the cla ssification of Cra wford Road from earth to minimum maintenance. The next step in the process is to hold a public hearing and vote on the action. staff recommends approving the petition. Approval of the Board of county commissioners of this road petition for minimum maintenance road would require installation of one si8n by Road and Bridge within ten days at an estimated cost of 52OO.OO The cost of providing and installing a gate meeting Saline County requirements would be borne by the adiourning property owners. Road and Eridge would then provide the lock for the gate and keys for the property owners which would cost less than s30.00. commissioner Monte shadwick moved to approve the petition to change the portion of crawford to a mininum maintenance road and direct Road and Bridge to place appropriate caution si8ns on the road as Iisted in Resolution #1&2252 Seconded bv Commissioner Michaell White- Motion passed rt-o. 2072 SALINE COUNTY BOARD OF COMMISS/04NERS' MINUIES CONNNUED fuesdoy. lune 05- 2078 70 KDOC luvenile Justke Reinvestment Gront Renewdl ,ot Fiscot yeor 2079 Annie Grevas, Community Corrections Director; Lori Blake, CAPS €xecutive Director; and Sherry Krous from Community Corrections discussed RFA *16G18 Reinvestment Gra nt Renewal. Community Correction and CAPS ar€ requesting approval for renewal of the Kansas Department of Corrections luvenile Justice Reinvestment for FiscalYear 2019. The Reinvestment Grant allocation for fiscal year 2019 provided bV the Kansas Department ofCorrections is in the amount of 5157,2 53. O0. Thjs gra nt was approved byCommunity Corrections Advisory Board and the Saline Countv Commission for fiscal year 2018, and is eligible for two additionalone year renewals. No newgrant application is required for continued funding. The Kanas Department ot Revenue requirements for the renewal are a revised bud8et (same dollar amount as fiscal year 2018, but with adjustments based on current program needs), and a completed Grant Renewal Summary. These funds, if approved, willbe used by CAPSto continue to provide services to Community Corrections and Court Services clients as a part of the Family Mentoring Program. Each youth who is placed on llp will receive an immediate referral to CAPS from Community Corrections. CAPS will th€n schedule an assessment to identify possible risk areas for these youths and make any needed referrals for services. They will work closely with families to ensure youth are receiving n€eded selvices. Other youth supervised by Community Corrections and Court Services are also eligible for referral to this program by their officers. Staff recommends approving the one year renewalof the fiscal year 2019 Kansas Department ofCorrections Reinvestment Grant that was previously awarded in fiscal year 2018. Commissioner James L Weese asked how success is measured. lori Blake stated theytake an assessm€nt at the beginning and then retake them every six weeks ahd all issues have to be resolved in the end. Annie Grevas also gave an update on Community Corections moving to their new building. Commissioner Monte Shadwick moved to sign the Fiscal Year 2019 Reinvestment Grant Funds as requested by staff. Seconded by Commissioner James L Weese. Motion passed 4-0. 17 AdJoumment Commissioner Monte Shadwick moved to adjourn the meetihg et 10:09 AM. Seconded by Commissioner James LWeese. Motion oassed +0. Meetlng I Call To Order Commissioner Rodger Sparks called the meeting to ord€r at 10:16 AM with Commissioners Rodger Sparks, Monte Shadwick, James L Weese, and Michael j White present and Commissioner Robert Vidricksen absent for the following agenda. Amendment #73 to Resolution t878 solline County Rood |lomlng ond Addrcssinq polky Discussion David Neal, Planning and Zoning Director, discussed Afiendment#13 to Resolution f878 Saline County Road Naming and Addressing Policy. The proposel would allow residents to ask for an address change. The County would provide a name forthe private drive, but would not take over maintenance ofthe private drive. Staff recommends requiring a petition signed by 75% of property owners for address changes. David Nealgave an example ofthe issue Saline County is facing with addressing. Commissioner Monte Shadwick asked ifthis is cleaning up past addresses. David Neal stated yet because the County no longer allows private drives so there will not be this issue in the future. Judy Palenske, G15 Coordinator, stated thia would address the 911 issues when emergency responders are deploved Federul Fund Exchonge prcjecl Neil Cable, County Engineer, discussed the Federal Fund ExchanBe Project. The County has enough receipts for the Halstead Road project. The money has to be spent by September, or it is lost. lt was the consensus ofthe Commission to use the funds for the Halstead Road Proiect. Executiw Session Commissioner Monte Shadwick moved to recess to Executive S€ssioh under the Attorney Client privilege exception to the Kansas Open Meetings Act for pending litigation. Seconded by Commissioner Michael J White. Motion passed 4-0. Also pres€nt were Rita Deister, County Administrator; Andrew Manley, Assistant county Administrator/Director of Finance; and Mike Montoya, county counselor. The Executive session beean at 10:40 AM and the regular session reconvened at 10:55 AM. No action wastaken. SAL'NE COUN|Y BOARD OF COMM'SSIONERS' M'NUTES CONNNUED fuesdov. lune 05- 2078 Cou nty Adm i n i strotors Updote Rita oeister, County Administrator stated the audit was complete and discussed the 2019 bud8et, an upcoming RFP f.om the UAs Cluster staff solicitinB submittals for the 2019 meeting, and Kansas Association of Counties Conference. The Commission also discussed the CIP budeet. Meeting tt - Adlournment Commissioner Rodger Sparks adjourned the meeting at 11:28 AM. Oocuments Signed A/P Detail Check Register; A/P Detail Wire Register; Cash Requirement Summary; County Commission Minutes for May 29, 2018; Proclamation dealaring June 2018 as Elder Abuse Awareness Month; Bid Award for Prorect f17-5369 RCB Construction; Resolution #1&2252 Declaration of Minimum Maintenance Road and Controlled Access Facility for a portion ofCrawford Road; FY19 KDOC luvenile Justice Reinvestment Grant Fund Renewal; Correction Orders: Real Estate - #2018000345, 346. ollice collers lason Beets with the Salina.lournal, Karen Shade, Norman Mannel, Joan Ratzlaff. SOAND OF COUNTY COMMISSIONERS sAlll'lE corfrY, xAtylAs eob.rt Vld*bn Dhtti.t Z Chotumon "^*L//r/* rltr/ ." "^* l^ L-19 - l'.' .- g' 4 o^n 6-'?-t8 Mbha.l t whft., 5. f,,mmhslon t 'y'stri., y',|-,^n k*Jnit p-rt-rt ftonae Shodwrdt Disa!*r 7, Commistbnet "^,, oo,, b- /?-zot? SAUNE COUNTY BOARD OF COMM'S'ONERS' M'NUTES fuesdov. lune 72- 2078 Public Forum 7 Coll fo (rder Commissioner Robert Vidricksen called the meeting to order at 9:00 AM. Jamie Allen, Saline County Clerk, called the roll of attendance with all Commissioners present forthe following agenda. 2 50 Yeots Ago in Soline County Commissioner Robert Vidricksen stated 50 years a8o in Saline County: a contract wassigned with Wilson and Company to study the ove.all roadway system serving Saline County at a cost of 511,500.00; the County Commission met with the Airport Authority for an additional entrance; the County paid 11.5 cents per Sallon of gasoline and 9 cents per gallon ofdieselfrom HiSh Quality tow cost Company. 3 Public Forum Norman Mannel, salina, suggested the study session to be t€levised. Karen Shade, 111Wisconsin, echoed having the study s€ssion be televised. Darrell Allison, Burma Road, di6cuss€d Lighwille and A.mstrong Road. He stated with all the aock it tears up trucks, the dust doesn't allow drivers to get up to speed, and washboards are bad. He also stated the tube on the corner needs replaced, Rita Deister, County Administrator, stated she talked to Darren Fishel, Road and Bridge Director, and is hoping to have the tube replaced by tomorrow. 4 Apptowl of Public Forum Agendo commissioner Monte Shadwick moved to approve the agenda for the publicforum as presented. seconded by commissioner Rodger sparks. Motion passed 5-0. 5 RFA #767-78 Rx Pbn Amendment Marilyn Leamer, Human Resources Dhector, discussed RFA f161-18 RX Plan ,qmendment. The request is to amend the OptumRx plan design to eliminate the step therapV for smoking cessation produds. Currently, the plan covers smoking cessation products as requhed under the Affordable Care Act, however, it requires a memberto go through step therapy. Memberswould need totrya patch, followed byan attempt of a gene ric Rx. followed bva brand name Rx if unsuccessfulwith the first two steps. Ihis request would be to approve an amendment to the plan design to eliminate the required step therapy for smoking cessiltion. lf an insured member requested to go straight to the brand name product without the step therapy requirement and with their doctor's approval, they could do so. Members could still try the other optiont but we feel the advantages of members attempting and hopefully succeeding in quitting, would encouGge success by removing barriers to presdiption drugs that can help members quit. We are confident the long_term claims savings from members quitting smoking will outweigh any additional costs incurred bV paYing for these prescription drugs. Staff recommends approving the amendment to provide less barriers tor thosethat have the initiative to better their health. commissioner Rodger Sparksasked if this affected the premium. Marilyn Leamersaid it did not. Commissioner Monte shadwick moved to approve the amendment to the OptumRx plan design Seconded by Commissioner Rodger sparks. Motion passed 5-0. 6 Rood ond Bridge U6ote Darren Fishel, Road and Bridge Director, gave a Road and Bridge update regarding lighwille and Armstrong Road. Oarren Fishel stated the culvert is being replaced Thursday morninS. Commissioner Robert Vidricksen stated he would like to see a policy regarding detour si8ns. Darren Fishel also stated they rocked the road to be proactive in case it rains during harvest. They are also hoping to get a water truck out there today to help with the dust. 7 Announcemen6 commissioner Robert Vidricksen stated there are two members needed for the solid waste Management committee and asked citizens to complete an Expression of Interest form if they are interested. SALINE COUNTY BOARD OF COMM'SSIONERS' M'NUTES CON|'NUED fuesddv- lune 72- 2078 8 Adjounment Commissioner Monte Shadwick moved to adjoorn the meeting at 9:17 AM. Seconded bV Commissioner lames L Weese. Motion passed 5-0. Meeting lt - Cotl fo Order Commissioner Robert Vidricksen called the meeting to order at 9:23 AM with ell Commissioners present for the following agenda. Executive Sessiqr Commissioner Monte Shadwick moved to recess to Executive Session under the Attorney Client Privilege exception to the Kansas Open Meetings Act for pending litigation. Seconded by Commissioner lamea IWe€se. Motion passed 5-0, Also present were Mike Montoya, County Counselor; Rita Deister, CountyAdministrator; Andrew Manley, Assistant County Administrator/Director of Finance; Darren Fishel, Road and Bridge Superintendent; and Neil Cable, County €ngineer. The Executive Session began at 9:23 AM and the regular session reconvened at 9:43 AM. Commissioner Monte Shadwick moved to extend the Executive Session. Seconded by Commissioner James L Weese. Motion passed 5-0. The Executive Session continued at 9:45 AM and the regular session reconvened at 9:55 AM, No action wes taken. Cou nty Administatorc U Note L Holsteod Bridge Discussion Rita Deister, County Administrator, discussed the Halstead bridge. At this time, the Halstead bridge is not open vet and farmers are uDset. She stated Neilcable, county Engineer, determined one side ofthe bridge could be opened ifthe concrete is cured. commissioner James Iweese stated there would need to be a lot oflogistics to help open up the one lane and the county cannot afford tojeopardize the bridge. The commissaon discussed having detours, signage, flagman, and helping the farmers make it safer. commissioner Monte Shadwick stated the Countv needs to have a detour policY. Commissioner Robert Vidricksen stated he agreed and we should have been checking the progress of the bridge weeks a8o. commissioner Michael J white stated he is in favor of any option to help expedite this procesa. 2 Registet of Deeds 2079 audget Appeat Rebecca seeman, Register of Deeds, discussed the request to eliminate her two intermittent employees and passport create one fulltime position. She stated she wants to expand her servicesto include taking pictures' Providingthis seavice would eliminate sending customers away and would increase revenue. Rebecca also Dresented information about the predictable recording fees she is workin8 on within her association. 3 971 Rodio Study Discussion Rita Deister, county Administrator, discllssed the 911 Radio study. The anticipated implementation of the new radio system is in 2020. 5he stated Hannah stambau8h, Emer8encY Management Director, will research what method other counties have used for financing. Anticipated costs for both the City and the Countv is S15,000,000.00 to S15,00o,000.00. 4 USA Tech Forum Rita Deister, UsA Tech Forum, discussed the USA Tech Forum. The Commission discussed payment for the event. Rita stated ifsaline County does not get the meeting hosted here then all monies will be refunded' SALINE COUN|Y EOARD OF COMM'SSIONERS' MINUIES CONI'NUED fuesdov. lune 72- 2018 2079 Eudget Discusslon Rita 0eister, CountV Administrator, and Andrew Manley, Assistant County Adrninistrator/Director of Finance, presented the 2019 preliminary budget. The certified assessed valuations were received from the County Clerk on June 11th. As the preljlninary budget sets it is calculating e little over 3 mil increase. The Board of County Commissioners reviewed the budget for possible cuts to minimize the increas€. Commissioner Robert Vidricksen suggested reviewin€ the Sheriffs two newTransport officer request, goang from 2% salary increase for County employees to a 1% increas€, reduce the Expo CIP to 5500,000.00, unfrind the n€w salt barn and equipment sto.age shed from the County CIP program, keeping the new position for the County Attorney. Commissioner MichaelJ. White stated he is in favor offunding the future, the Sheriffs request forTransport officera made sense when he presented the need for those positions, would like to review the Road and Bridge Organizationalchart again. Commissioner James [. Weese stated he didn't want to lower the salary increase to 1%, he suggested taking the Expo CIP out and possibly look at bonding, allowing the Sheriffto change a Corrections ofticer position to a Transport officer position, and to frceze the Road and Bridge Superintendent positaon one more year. Commissioner Monte Shadwick tentatively agreed with the removalofthe two Sheriff Transport officers and requested one more meeting for discussion. Commissioner Rodger Sparks stated we need to review each department's core budget for cost savings, such as Road and Bridge. Commissioner Monte Shadwick requested a spreadsh€et with budgets for ea.h department that includes their ElP, TlP, ClP, and benefits allocated out to each department, lt was a consensus ofthe Commission to have one mote budget discussion meeting next week. Meeting - Adjounment commissioner Rodger Sparks moved to adjourn the meetinc at 12:17 PM. seconded by commissioner lames L Weese. Motion passed 5-0. Documents Signed A/P Detailcheck Register; A/P Detail Wire Register; A/P Payroll; cash Requirement summary; Kansas WorkforceoNE Chief Elected Official Board Agreemenq Correction Orders: Real Estate - #2018000348. ofiice co e$ Jason Eeets with the salina Journal, Norman Mannel, Karen Shade aoanD or @UNTY coMMtsstoNERlt SAIINT@PNTY, IGI$AS DATE vidtkb.n, Disatict 2, Chaimon OATE Lodgs Spar*r, Dbni.' 3, 0-rq- t% - g. n oe-r. Z -,2/-/t Mbhd.l ! Lryhia.. Orndca S, bmmitsk i.r nt. ShoM&, Dbik:t t, Commissbnct SALINE COUN|Y BOARD OF COMMISSIONERS' M'NUTES CONTINUED Tuesddv. lune 72. 2078 SAUNE COUNTY BOARD OF COMM'SS'ONERS' M'NUTES Wednesddv. June 73. 2078 Coll ro Oder Commissioner Robert Vidricksen called the meeting to order at 3:OO PM with all Commissioners present for the following agenda. Hdlsteod Rood Bridge Oiscussion The Commission discussed the Halstead Road Eridge. The bridge is not completed and it was discussed at the Tuesday, June 12, meetingthatthe farme.s are upset because the bridge is stillclosed. Commissionea Rodger Sparks asked why the Commission was considering opening the bridge early when th€ project had yet to be completed. Neil Cable, County Engineer, advised the Commission not to open the bridB€ until the project was 100% complete, but also stated the Commission makes the final decision. Commissioner Robert Vidricksen stated the bridge should only be opened afterthe professional opinion ofthe County Engineer okays it. Commissioner James L Weese agreed with Commissioner Robert Vidricksen that it would be difficult to make a decision that was not consistent with the County Enginee/s recommendation. Commissioner MichaelJ White moved to wait for the contractor to complete the Halstead Bridge project in its entirety per the contract and with the Saline County Engineer's approval. Seconded by Commissioner Monte Shadwick. Motion passed 5-0. Other Discussion Darrin Fishel, Road and Bridge Director, gave a Road and Bridge update. Rita Deister, County Administrator, discussed a phone call she received from Jason 6age, Salina City Manager, proposing a meeting to discuss the annexation, ltwasthe consensus ofthe Commission to set up a meeting. Adjounment Commissioner Monte Shadwick moved to adjourn the meetihg at 3:35 PM. Seconded by Commissioner Robert Vidricksen- Motion Dassed 5-0. BOARD OF COUNTV COMMISSIONERS ,^* 4/,'/" Rob.rt vld&,5€n, Dktti.t Z choinon ,^* a/rr/- L Wc.*, Dbffi 4, S.tetory '',ry#tr oon 4 -tf -t 8 ',.,*% oarc h'(1 'l{ 2079 SALINE COUNTY BOARD OF COMMISS'ONERS' M'NUTES CONNNUED wednesddv, .tune 73. 2078 ATIIST: oarc--h:-ljJ4!.L SALINE COUNTY EOARD OF COMMISSIONERS' MINUTES Mondov. lune 78. 2078 Meeting I - Coll To Order Commissioner Robert Vidricksen called the meeting to order .t 1:30 Plvl with all Commissioners present for the following agenda. Executive Session Commissioner Michael J White moved to adjourn to Executive Session under the Attorney Client Privilege Exception to the Kansas open Meetings Act for pending litigation regarding road annexation case Seconded by Commissioner James L Weese. Motion passed 5-0. Also present were lMike Montoya, CountY Counselor, Rita Deiste r, County Ad m in ist rator, a nd And rew Ma n ley Assistant Ad m inistrator/Director of Fina nce. The Executive Session began at 1:30 PM and the regular session reconvened at 2:00 PM. No action was taken Executive Session Commissioner Michael ., White moved to adiourn to Executive Session under the Attorney Client Privile8e Exception to the Kansas Open MeetinEs Act for pending litigation. seconded bY commissione. lame5 L Weese. Motion passed 5-0. Also present were Mike Montoya, County Counselor, Rita Deister, County Administrator, and Andrew Manley Assistant Administrator/Director of Finance. The Executive Session b€gan at 2:00 PM and th€ regular session reconvened at 2:20 PM- No action was taken. Meeting I - Adjoumment Commissioner Rodger Sparks moved to adjournthe meeting at2:21 PM. Seconded by Commissioner James L Weese. Motion passed 5-0. Meeting - Coll To Oder commissioner Robert Vidricksen called the meeting to orde. at 2:30 PM with all Board of county Commissioners present and all Citv of Salina Commissioners present for the following agenda. Also present were Mike Montoya, County Counselor; Rita Deister, County Administrator; Andrew Manley, Assistant County Administrator/Director of Finance; Neil Cable, County Engineer; Greg Bengston, Salina City Attorneyj lason Gage, City Mana8er; Mike Schrage, Assistant City Manager; and additional City staff Dan Stack, Wayne Nelson and Jim Kowach. Rood Annexotion Discussion with the City of Solino The County Commassion and the Salina City Commission discussed adopting a City/County Road Agreement as well as a road maintenance a8reement on some of the roads. Also discussed was preparing a proposed order to the court, and they discussed re-entering into a tipping fee agreement. lt was the consensus to have the City/County stafi and legal staff review this and work on putting the discussed documentation together. Meeting - Adjounment Commissioner Monte Shadwick moved to adjourn the meeting at 3:14 PM. Seconded byCommissioner Rodger SDarks. Motion oass€d 5 0. oIfEe colle6 jean Kozubowski with the Salina Journal,loan Ratzlaff, Judy tarson, BOARD OF COUNTY COMMISSIONERS l/efit Robctt Vidtuken, Dind(r Z Chohnon ^* SALINE COUNTY EOARD OF COMMISSIONERS' MINUTES CONTINUED Mondov, June 78.2079 L W..t.. Dis',i.t 4, Seqrtory :?4---r' gta14\ oarc 7 - J-tB Michoel t Whi|., Dlstrld 5, Commbslon r oar. 7- 7 'rt bnte Shodwtck, Dh''td t, Comnbtbn.r lomie R A .h, County C/,rk 2042 SAUNE COUNTY BOARD OF CU!|MISSIONERS' MINUTES Tuesdov, June 19,2078 1 Publk Forum L Coll To Order Commissioner Robert Vidricksen called the meeting to order at 9:00 AM. lamie Allen, saline County Clerk, called the rollofattendance with all Commissioners present forthefollowing a8enda. 2 Publk Forum Karen 5hade, salina, presented and discussed Saline Counties' felony diversion rates. loan Ratzlatf, salina, di5cussed tel€vising the Commis5ioners study sessions. 3 Approvol of the Public Fotum Agendo Commissioner Monte Shadwick moved to approve the agenda for the public forum as presented. Seconded by Commissioner Rod8er Sparks. Motion passed 5-0. 4 Approvslol County Commission Minutes lot lune 0r 2078 Commissioner MonteShadwick moved toa€ceptthe County Commission minutes ofJune 05,2018 as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 5 Approvol ol County Commission Minutes for June 72, 2078 Commissioner Monte Shadwick movedto accept the CountV Commission minutesforlune 12,2018as presented. Seconded by Commissioner Rodger Sparks. I/lotion passed 5-0. 6 Apptovol ol County Commission Minutes Jot lune 13,2078 Commissioner Monte Shadwick moved to accept the County Commission minutes for lune 13, 2018 as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0- 7 RFA #763-18Wolmaft Communw Grcnt Ptogrcm Hannah Stambaugh, Emergency Management Diredor, discussed RFA fl163-18 Walmart Communitv Grant Program. The SalineCounty Rural Fire District#2 is requestingthe Board of County Commissioners approve to accept the Walmart Community Grant in the amount of 5500.00. The grant will be used to purchase safety gear and/or equipment. Saline County Rural Fire District #2 Board ofTrustees recommend the acceDtance of the grant. The Walmart Community Grant program support eight areas of fundjng to include gupporting public safety programs by providing grant dollars for the purchase oftraining and/or safety equipment. Thegrant award that Saline County Fire District #2 was awarded was 55OO-00, The Board ofTrustees willdetermine the most cost effective items to purchase with in the grant award. As a note. a special thank you to Sarah Hawbacker (wife of Firefighter Riley Hawbacker) who assisted Di:trict f2 in applying for the Brant. There is no match retirement for this grant. Commissioner Rodger Sparks moved to accept the Walmart Community Grant in the amount of 5500.00 for Rural Fire District#2 fortraining and/or safety equipment. Seconded by Commissioner Monte Shadwick. Motion passed 5-0. SALINE COUNTY EOARD OF COMMISSIONERS' MINUTES CON|INUED fuesdov, tune 79, 2078 8 Rodio hfrostructute Discussion Hannah Stambaugh, Emergency Management Director and Alan Talkington, Senior Consultant for Tusa Consulting, discussed radio infrastructure for the City of Salina and Saline County. Tusa Consultjng services provided a synopsisofthe Needs Assessment for the CityofSalina and SalineCounty. Tusa Consulting Services public safety communications consultants handle all stages of radio system design and implementation, providing clients with the most cost-effective, reliable systems availabl€. The identified needs in the svnopsis includes: Coverage (there is inadequate coverage to support safe operations throughout the city and the county); Reliability/Performance lssues {the system has gone off the air on several occasions along with poor audio quality depending on location); Interoperability (Salina/Saline County struggles to communicate with the State and surrounding counties for mutual aid events). The report also found the €quipment is degrading; the system coverage has degraded as a result of FCC mandated narrowbandin8j infrastructure issues (towers, shelters, and generators not to standards); inability to communicate with State Agencies (Kansas Highway Patrol, KDEM); cur.ent infrastructure equipment is past end of life (2013); and inability to communicate with n€ighborinS counties for mutual aid. Five Conceptual solutions were presented to the Commission including three standalone systems? one state system, and one county system (Mcpherson County). The pros and Cons of each solution was presented including total cost over fifteen years. Narrowbanding, system replacement, how other counties have financed, and the projected timeline were alldiscussed. The next steo in the Drocess is to identify the desired system and develop RFp specifications. 9 Kenwood Pork Plon Presentotion lason Gage, City of Salina Manager, Eric Dove and lroy Henningson, HOR Inc., presented Kenwood park and [xpo center options. Jason Gage discussed a proposed Kenwood park rong term lease agreement. Eric Dove and rroy Henningson presented design options for the (enwood park/Expo center. Multiple entities including the Tri Rivers Fair 8oard, Expo Center, Salina Charity Horse Show, Salina City Commission, Central Kansas Extension District #3 and Saline County Commission addressed the proposal desjgn. 70 Polky 1A0.50 Non-Sufficient Funds poticy Marilyn Leamer, Human Resources Director and Jim DuBois, countv Treasurer, discussed policy #40.50 Non- sufficient Funds The proposed policy states if a check is returned to the Department as a result of non- sufficient funds, the person or organization responsibre for payment wiI not be permitted to obtain services from any county offices until such funds are recovered in accordance with county policy. Arr re-paid funds must be paid with either cash or money order and must incrude a s3o-00 per check returned fee. Higibility is resumed once all funds are re'paid- once a second check is returned, we wiI not accept a check from the individual or organazation for a period of four years. Their check status will be reviewed by the Department or Elected officialto determine whether check usage will be re-instated. commissioner lvlonte shadwick moved to .pprove Policv #40-50 as requested by staff. seconded by commissioner Rodger sparks. Motion passed 5-0. 77 Policy #/n32 Ptocurement purchosing, ond Controcts policy Andrew Manley, Assistant county Administrator/Director of Finance, di!cussed poricy #40.32 procurement, Purchasang, and Contracts policy. Changes in this policy include verbiage, clarifications, inctuding local preference, competitive sealed proposals (RFp's), and standardization and specification guideline5. Comrhissioner Rodger policy Sparks moved to approve #40.32 as requested by staff. seconded by Commissioner Monte Shedwi.k. Motion passed 5,0. L2 Adjoumment commissioner Monte shadwick moved to adjourn the meeting at 11:27 AM. Seconded by commissioner James t Weese. Motion passed 5-0. Meeting - Coll To Order commissioner Robert vidricksen carred the meeting to order at 11:3s AM with a commissaoners pr€sent for the following ag€nda. 2084 SAL'NE COIJNTY EOARD OF COMMISSIONERS' MINUTES CONTINUED Tuesdov, lune 19, 2078 3 County Administtotots Uqdote Rita Deister, Countv Administrator, discussed televising study sessions, Jail Reduction Committee and the KAC Conference. L Road ond B dge Euildlng Remodel Chonge Odet i5 Rita Deister, County Administrator, presented Change Order i5 for the Road and Bridge shop. The change order is to move the backflow preventer in the Mechanical Room down to below 5'-0" in the Mechanical Room. lt willalso extend thecopper line downto connect backflow into and extend plasticto match the existing to reconnect the back into the line. The total price for the chanBe work is 5707.00. Commissioner Monte Shadwick moved to authorize the Chair to sign change order f5 for 5707.00 for a backflow preventer' Seconded by Commissioner James I Weese. Motion passed 5-0. 2 Puryle wove Auction ltems Discussion Rita Deister, County Administrator, presented items from the Health Department, Appraisers Office, and District Court they are wanting to put on Purple Wave Auction that need to be declared no value commissioner Monte Shadwick moved to declare the item listed from the Health Department, Appraisers Office, and District Court of no value and put on Purple Wave. Seconded by Commissioner Rodger Sparks Motion passed 5-0. 3 Rodio Needs Assessment Discussion The Commissioners discussed the Radio NeedsAssessment pres€ntation. Noaction wastaken. 4 2079 Budget Discussion Rita Deister, County Administrator and Andrew Manley, Assistant County Administrator/Director of Finance discussed the 2019 budget. ltwastheconsensusoftheCommissiontoremovedtheHealthDepartmentClP because the Health Department has their own ClP. The Commission also discussed the Register of Deeds appeal to hire a full time employee and the Sheriff's request for two new Transportation Officers. Commissioner Monte Shadwick moved to deny both the Sheriff and Register of oeeds new position r€quests. Seconded by Commissioner MachaelJ White. Motion passed 41with Commissioners Robert Vid ricksen, Monte Shadwick, James L Weese, and Michael J White voting Aye and Commissioner Rodger Sparks votanB Nay. 5 Meeting - Adjounment Commissioner Monte Shadwick moved to adjourn the meeting at 12:08 PM. Seconded by Commassaoner Robert Vidricksen. Motion passed 5-0. 6 Meeting l - Coll To Order Commissioner Robert Vidricksen called the meeting to order at 12:09 PM with all Commissioners present for the following agenda. 7 Exp Leose Agreement The Commission discussed the Expo [ease Agreement. ltwastheconsensusoftheCommissiontohavea minimum fiftv vear lease. 8 Meeting l - Adjournment Commissione. Monte Shadwick moved to adjourn the meeting at 12:11 PM. Seconded by Com missioner la mes LWeese. Motion Dassed 5,0. 9 Meetings Attended June 12:Health Department Advisory Council- Commissioner lames L Weese. June 19: Bujldang Authority Board Meeting - Commissioner Michael J White, Rodger Sparks, and Monte Shadwick. SAL'NE COUNTY BOARD OF COMM/'SS,oNERS' MINUTES CONTINUED fuesdov, June 19. 2079 10 Documents Signed A/P Detail check Register; A/P Detail wire Register; cash Requirement summary; county commission Minutes for June 05, 2018j county commission Minutes for lune 12, 2018; comrnission Minutes for.lune 13, 2018; policv 40.50 Non-Sufficient Funds; Policy 40.32 Procurement, purchasing and Contracts; Road and gridge Change Order property #5; Correction Orders: Personal - f2O18OOO532; Real Esrate - f2018000349; Trucks _ #2018000351. 11 Ollice Collets lason Beets and Jean Kozubowski with the Salina Journalj Salina City Mayor Karl Ryan; Salina City Commissioners Melissa Hodges, Joe Hay,.Jr,, Mike Hoppock; Rick tamer; Carl Ganen; Kim Norwood; yvonne Macarthy; Salina Cherity Horse Show members; Norman Mannel; loan Ratzlaff; Karen Shade; Judv Larson. SOARD OF COUNTY COMMISSIONERS SALINE COUNTY, XANSAS Rob.tt Vidricksen, Distticl 2, Ch.irmon oorc 2' 3- /8 Rodg..'Spotk, Dhr{ct , Vtce Chdirfian -3-r o^rE2al:.11_ Mbhocl t Whhe, Dfiti.t s, fnmmissioaet 7-e-tf DATE totni. A Allen, County Chrk SALINE COUNW BOARD OF COMMISSIONERS' MINUIES Tuesdov,lune 26.2078 I Public Fotum 1 Coll To Otder commissioner Robert Vidricksen called the meeting to order at 9:00 AM. lamie Allen, saline county Clerk, called the roll of attendance with Commissioners Robert Vidricksen, Rodger Sparkt James lWeese and MichaelJ white present and commissioner Monte Shadwick absent for the following agenda. 2 Public Forum Norman Mannel, Salina, discussed opening positions to allow anyone to apply 3 Apqove Agendq for Public Forum os ptesented commissioner Rodger Sparks moved to approve the agenda forthe public forum as presented. seconded by Commissioner lames L Weese. Motion passed 4-0. 4 Apptovol ol County Commission Minutes IorJune 19,2078 Commissioner James I Weese moved to remove item #2 from the agenda. Seconded by Commissioner Michael J White. Motion passed 4 0 5 RFA #162-78 MCH Home Visitor Position Jason llller, Health Department Director, discussed RFA #162-18 MCH Home Visitor Position. The Health Department is requesting to increase Meghan 0iel, MCH Home Visitor, from part time to full time status - forty hours per week. The 5aline Couhty Health Department has received grent funding specificalty for that purpose within the 2019 grant awards from Kansas Department of Health and Environment. This will cover the salary and benefits for Meghan Diehl, Health Start Visitor. Meghan will be a full time County employee workinB twenty-five hours for the Health Department and fifteen hours with the Kansas Department of Health and Environment perinatal community collaborative program. The goal is to increase perinatal educataon and pregnancy outcomes statewide including Saline County residents. This willtake effectluly 1,2018 with the start ofthe new State fiscalyear. Supervision willcontinue to be under her current Supervisor, Sherri LaFollette. Staff recommends approving the requested action to mov€ Meghan Diel from part tirne to full time due to reasons stated above. Full time is also rontingent on grant funding from year to year. Commissioner lames L Weese moved to increase the hours ofthe MCH Visitor position contingent upon grants funds as requested bystaff. Seconded by Commissioner MichaelI White. Motion Dassed +0. 6 KDHE Fomily Plsnning Grcnt Request jason Tiller, Health Department Director, discussed the KDHE Family planning Grant. The grant allows the Health Department to purchase 56,020.00 for contraceptives, but must be spent by June 30, 2018. Commission€. lames L Weese moved to move ltem fl4 to Meeting lll at 3:30 pM. Seconded by Commissioner MichaelJ White. Motion passed 4-0. 7 RFA #764-18 Hermes Heolthcorc Agreement Rosie walter, Senior Services Director, discussed RFA f164-18 Hermes Healthcare Agreement. Senior Services is r€questing Commission approval to enter into a Business Associate Agreement with Hermes Healthcare to provide foot car€. Hermes willprovide medicalfoot care that willinclude nailcare, treatment offoot problems as needed, i,e, abscess, abrasion, calluses, corns and ulcers and fungal aultures and treatment. Hermes will bring nurses and a nurse practitionerto access allpatrons and provide care/treatment. Hermeswillbill patrons, Medicare or other insu.ance. There is no cost to saline county. The County Counselor has reviewed and approved the Business Associate Agreement, Staff recommends approving the Business Associate Agreement with Hermes Healthcare to provide foot care, Commissioner Robert Vidricksen exoressed concetn over liability. Rita Deister, county Administrator, stated the agreement had been reviewed and approved by Mike Montoya, county counseror. commissioner MichaelJ white moved to sign the Hermes Healthcare Agreement as requested. Seconded by Commissioner James I Weese. Motion oassed 4-0. 20a7 SALINE COUNTY AOARD OF COMMES/0/NERS' MINUTES CONIIN'JED Tuesdov. June 26, 2019 8 RFA #165-18 Desktop Computer Replocement prcje.t Kevin Ellis, computer Technorogy assistant Dkector. discussed RFA f165-18 Desktop computer Repracement Project. This request for action is for the purchase of 39 Delloptiprer 3060 desktop computers from Derl government for S23,919.09. This is our annual desktop replacement project request. Each desktop is priced at 5613.31. Saline County budgeted 524,OOO.OO for thjs projecr in the 2018 Ttp. These desktop comDuters wjll be deploved in departments throuShout sarine counrv. pcM-G priced the same DeI optiprex 3060 desktop mod€l at per 5632.48 unit or 524,567.11. Staff recommends approving this purchase as requested trom Dell Government for 523,919.09. Dependable hardware on the desktop helps to keep support costs down. Each year we through our desktop inventory and attempt to replace our oldest machines, commissioner James L Weese asked what is done with the old computers. Kevin Ellis stated they are put on purple Wave. Commissioner Rodger Sparks moved to approve the purchase of 39 Dell desktop comput€rs from Dell Government in the amount ofs23,919.09. seconded by commissioner MichaelJ white. Motion passed +0. 9 Fircwork tufety ond Weather Conditions Hannah stambaugh, discussed Firework safety and weather conditions. she discussed the dates of sale and discharge datesfor Saline County, the CityofSalina, Assaria, Brookville, New Cambria, Gypsum, and Smolan. She also discussed firework displays and firework regulations. 10 Announcements Rosie walter announced that congressman Roger Marshal wir be at the Department ot senior services on Friday, June 29, 2o18 at 11:30 AM to have a conversation about saline county needs and invited the Board of County Commissioners to attend. LI Adjoutnment Commissioner Jarhes I Weese moved to adjourn the meeting at 9:28 AM. Seconded by Commissioner Rodger sparks. Motion Dassed 4-0. Meeting - CollTo Otdel Commissioner Robert Vidri.ksen called the meeting to order at 9:35 AM with Commissroners Robert vidricksen, Rodger sparks, James t weese and lvlichael I white present and commissioner Monte shadwick absent for the following agenda. She ffs Office ZO79 Budget Appeot sh€riff Rocer soldan discussed his appealto the Board ofcouhty commissioners requeslrng two trahsportation officer positions for 2019. In 2019, transports associated sorery with contract housinS are on pace for goG.1.ooo this year' The Transport officers are arso juvenire tasked with aI transports; al inma;e appointments, court appearances/ prisonr extraditions, and hospitar security. As the inrnate popuration has increased the staffinS for transport has not increased rhe opera tiona r decisions to hire a privat" ao,npuny fo,' oua or r,ate extraditions helped free up some of their time, but there are far too many trips with more than one inmate in a van with only one transport officer. Thisisnota safe practiceand it needstobe addressed. sherifiSoldan stated he is requesting two transport officers to fiI the upcominS needs of court security at the rerocated juvenire court on the days they are in session and arso to provide the extra staffing to cov".' th. inar""r,ng tranaportation ne€ds for court appearances and cont.a.t housihg. This wil arso incre;se *re arititv toloulre uptransports when moving multiple inmates. SheriffSoldan also stated that due to increasing number oftnps and court appearances between 2016-2017, the sheriff's office doc,mented an rNcirlse ot:sr,.,p t orrs and 191hours of court security. commissioner James IWeese stated wekeep hanging -commissionerour haton thejaijreduction committee but it isn't herping sheriffS0rdan with his immediate neeJs. MichaerJ white moved to allocate funding for two transport officers/.iuvenjle court security for,f," ZOfS Ouag",. Seconded by commissioner Rodger Sparks. Motion passed 4-0. ' SAL'NE COUNTY BOARD OF COMMISSIONERS' MINUTES CONTINUED fuesdov, lune 26. 2078 4 Community Coftections Eudget Appeol fot Dtug Court uA's Brian Vessar, Drug Coud Coordinator, discussed the appeal to the Board of County Commissioners regarding Drug Court UA's. Due to costs, changes in facility, and new expenses, the department ls golng to have to suspend drug court testing to some ertent. Not collecting the UA's does interfere with the national stendards ofdrug court. Community Cor.ections is asking 518,000.00 for one year to cover the drug court UA s as requested by the Judge. Commissioner Michael J White moved to approve the budget request for one year. Seconded by Commissioner Rodger Sparks. Motion passed 3_1 with Commissioners Rodger Sparks, James t Weese, and Michael J White voting Aye and Commissioner Robert Vidricksen votinE Nay. 5 Rood ond Btidqe Building RemodelChsnge Oder Coftedion Darren Fiahel, Road and superintendent, discussed the Road and Bridge Change order Correction. The Change Order presented last week was out ofsequence, and needs to be amended from Change order #5 to change order #4. Commissioner James I Weese moved to have the chair sign the corrected change order. seconded bv commissioner Michael J White. Motion passed 4{. 6 Rood ond Bfidge Buitding Remodel Change otder #5 Darren Fishel, Road and Bridge superintendent, discussed the Road and Bridge change order f5. The change order is for new wire and breaker for hook up of a new air compressor and a dryer that was not pan ot the originalscopeofwork. The totalpriceto perform the chan8ed order as 54,488.00, A review ofthe schedtlle determined that the changed activity will add two working days from the date of acceptance to the project. Commissioner James LWeese asked ifthe County has exhausted the contingencyon this project. Darren Fishel stated yes. commissioner Michael J White moved to authorire the Chair to sign Change Order 85 for 54,488.00. Seconded by Commissioner Rodger Sparks. Motion passed 4-0. 7 County Administrotors Updote Rita Deister, County Administrator, discussed Bonds for the Expo Center and work Soing on at Road and Bridge- 1 tuoperty Discussion on Muit Rosd oavid Neal, Planning and Zoning Director, informed the Commission about an email that was received regarding a property on fvluir Road. Steven Howie, the property owner, is selling his holse however, the lagoon for the home is not located on the property. The Planning Department will continue to work with Mr. Howieto resolve the issue, 2 felevised Study Session Discussion Rita Deister, County Administrator, discussed the televising the County Commission study sessloni. jt Commissioner Robert Vidricksen asked what would cost. Rita Deister, stated it would cost S3O.OO per meeting. Commissioner James I Weese suggested tabling the issue and see what the City decides on the issue. It wasthe consensus ofthe Commission to table the discussion. 3 Puryle Wove Auction ltems Rita Deister, County Administrator. discussed items from various departments that are no longer ot use to the County. Commissioner Michael J White moved to declar€ the items of no value and have items out on Purole Wave. Seconded by Commissioner James L Weese. Motion oassed 4-0. 8 Meeting It - Adjounment com missioner lames L weese moved to adjourn the meeting at 10:50 AM. seconded bycommissioner Rodger Sparks. Motion passed 4-0. 9 Meeting t - collTo otdel commjssioner Robert Vidricksen called the meeting to order at 3:3o PIM with all Commissioners present for the following agenda. SAL'NE COUNTY BOARD OF COMMISSIONERS' MINUTES CONTINUED Tuesdov, tune 26. 2078 Fomily Plonning cront Progrcm Jason Tiller, Health Department Director, discussed the Family planning Grant from the first meeting for 56,020.00. lhis amount provides a one time additional funding for tARC and Depo-provera contraceptaves in compliance with KDHE standards and agreed on expenditures. Commissioner Monte Shadwick moved to accept the funds. Seconded by Commissioner Rodger Sparks. Motion passed S-0. Executive Session Commissioner Monte Shadwick moved to recess to Executive Session under the Attorney-Client privilege exception to the Kansas Open Meetings Act for pending litigation. Seconded by Commissioner RodSer Sparks. Motion passed 5-0. Also present were Mike Montoya, County Counselor; Rita Deister, County Administrator; Rick Lamer, Expo Center; and Kala Ade, Project Manager from GH2 A.chitects out ofTulsa, Oklahoma. The Exeautive Session began at 3:31 PM and the regular session r€convened at 4:01 pM. Commissioner Monte Shadwick moved to extend the Executive S€ssion. Seconded by Commissioner Rodger Sparks, Motion passed 5- 0. The Ex€cutive Session began at 4:01 PM and the regular session reconvened at 4:23 pM. No action was taken. 12 Meeting l - Adjoutnment commissione. Monte shadwick moved to adjourn the meeting at 4:24 pM. seconded by commissioner Robert Vidricksen. Motion passed 5,0. 13 Meetings Attended lune 19: Tri Rivers Fair Eoard Meeting - Commissioner Rodger Sparks. lune 2O: Salina Airport Authority Meeting - commissioner Robert vidricksen. rune 22: Depa nment of senior services Advisory councir Meeting - Commissioner lames I Weese. L4 Documents Sbned A/P Detail Check Register; A/p Detail Wire Register; A/p Derail payroll; Cash Requirement summarv; He.mes Healthcare Ag.eement; Road and Bridge Corrected Change Order #4; Road and Bradge Change Order #5; Correction Orders: Person.l Property #20180O03S4, 355-356, 3S&359; Trucks, f20180OO357. Office Collers Jason Eeets with th€ Salina loumal; Norman Mannel, Karen Shade BOARD OF COUI{TY COMMISSIONERS Rob.n Vid.bken, Dktrict 2, Choinon D,JE -7- 3 -/ 8 Mklro.l ! whh., D-isttid S, cornmi.sioner SALINE COUNrY EOARD OF COMMISSIONERS' MINUTES CONTINUED Tuesdov. June 26. 2078 DAIE 7' lf, onte shadvick, Distrkt L commistion r '. OATE- lomi. R AJlen, Cottnty cl.rk SAUNE COUN|Y EOARD OF COMM'S5//(N|/ERS' M'NU']ES Tuesdov. lulv 03. 2078 7 Meeting I - Coll fo Odet commissioner Robert Vidricksen call€d the meeting to order at 8:30 AM with all commissioners present for the following agenda. 2 Executive gssion Commissioner Monte Shadwick moved to recess to Executive Session under the Employer/Employee neSotiations exception to the Kansas Open Meetings Act. Seconded by Commission€r James L Weese. Motion passed 5-0. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant Countv Administrator/Director of Finance; and Marilyn leam€r, Human Resources Director. The Executive session began at 8:30 AM and the regular session reconvened at g:50 AM. No action was taken. 3 Meeting I - Adjounment commissioner Rodger sparks moved to adjourn the meeting at 8:50 AM. seconded by commissioner James L Weese. Motion oassed 5-0. 4 Publlc Forum 7 Meeting tl - Cdtl fo Oder commissioner Robert vidricksen called the meeting to order at 9:00AM. cheryrBlake, Deputy countyclerk, called the roll of attendance with all Commissioners present for the following agenoa. 2 m yeo6 ogo in fuline County commissioner Robert vidricksen stated 50years ago in sarine countythe commission: approved a horse barn to be built and each stall wourd be charged per show to earn a profit; approved the mentar health budgeq deposited one million doilars into county banks; and approved the civil defense budget, 3 Publk Forum Norman Mannel, Salina, discussed televising the Comhission study session. Karen Shade, 111 Wisconsin, discussed televising st!dy ses5ions, Family pranning Grant, and the emproyer/emproyee negotiations. 4 Approwl oJ publk Forum Agendo commissionerMonteshadwickmovedtoapprovetheagendaforthepublicforumaspresented.s€condedbv Commissione. Rodger Sparks. Motion passed 5{. 5 Approvol ol County Commlssion Mlnutes for fune t8, 2O7g commissioner Monte Shadwick moved to accept the county commission minutes ofiune 18, 2018 as presented. Seconded by Commissioner Rodger Spa s. Motion passed 5-0. 5 Approvol of County Cnmmissbn Minutes hr lune Ig, 2078 Commissioner Monte Shadwick moved to accept the County Commission minutes ofJune 19, 2018 as presented- Seconded by Commissioner Rodger Sparks. Motion Dassed S_0. 7 Apptovol of County Commission Minutes ,or fune 26, 2O7g Comrnissioner Monte Shadwick moved to accept the County Commission minutes ofJune 26,2018 as presented. Seconded by Comrnissioner Rodger Sparks. Motion passed 5_0. 2V92 SALINE CAUNTY BOARD OF COMM'SSIONERS' MINUIES CONIINUEO Tuesdav. Jutv 03. 2078 a District Court Proposed Budget Discussion Todd Heitschmidt, Districi Court Administrator, dascussed the District Court proposed Budget. The proposed budget is a requirernent for the Office ofJudicial Adrninistration in Topeka. Todd Heitschmidt stated he would present the apgroved District Court budgetfor signature in August. Commissioner Rodge. sparks moved to sign the proposed District Court budget as requested. Seconded by Commissioner Monte Shadwick. Motion passed 5-0. 9 RFA fi6678 Elewtor Mdinenonce AgreenEnt Rosie Walter, Senior Services Director, discussed RFA fl66-l8 Elevator Maintenance Agreement, Senior Services is requesting County Commission approvalto sign an Agreement with OTIS €levator Companv for maintehance for one elevator within the Senior SeNices building. Currently there is no contract for seruices. In the event ofequipment failure, S€nior Services would pay the non-agreement rate, which ranges trom S277.OO to S430,OO per hour. Three elevator companies were contacted end agreements submitted: OT|S Elevator Company (5150.00 per month); MEtTotal Elevator Solutiohs (5175.00 per month); ThyssenKrupp Elev.tor Corporation (5170,00 per month). All three agreements were reviewed by the County Counselor with his recommendation being OTIS Elevator Company. Staff recommends OTIS Elevato. Company at the rate of 5150.00 per month, Andrew Manley, Assistant Co unty Administrator/ Director of Financ€ discussed striking auto renewing. Commissioner Monte Shadwick asled if there is currently an elevator agreement. Rosie Walter dated there is no maintenance agreement now. Commissioner Robe rt Vidricksen su€gested a five year agreement. Commissioner Monte Shadwick moved to sign the maintenance agre€ment with OTIS Elevator Compahy specifying a five year agreement with OTIS Elevator Company as requested by staff. Seaonded bv Commisdoner Rodger spark. Motion passed 5-0. 10 Senbr SeNices Updote Rosie Walters, Senior Services Director, gavethe S€nior Services Update. She discussed average meals per month, grants, and staff updates. 7L RFA #167-18 8id Awsrd Jor Shop Truck Darren Fishel, Road ahd Bridge Ad m inistrator, discussed RFA #167-18 gid Award for Shop Truck. Road and Bridge is requestin8 award ofpurchas€ ofone new 2018 modelextended 4wd l/2 ton extended cab oickuo with a 6.5'bed or an alternate bid of a 20184wd 4 door 1/2 to fullsize pick up with a G.5,bed. Bidsinclude: Midway Motors Inc.. McPherson, Kansas - Ram 1500 euad Cab Option 1A (523,221.00); tonC McArthur Inc., Salina,l(ansas- Ford F-150 (523,598.36), Option 1B 3O Gallon Fuellank (524,008.36), Option 2A Includes heated mirrors (S25,767.36), Option 28 heated mirrort 36 gallon fuel tank (S25,358.30); Marshall Motors lhc., Salina, Kansas - Ram 2500 Quad Cab (525,146.00); Republic Ford, Repubtic, Missouri - Ford F-150 (525,391.0O), The bid documeDts werechecked and some found lo be in compliance with the specifications. This vehicle replacesthe shop truck. This vehicle is used to pick up parts and supplies, transport employees to and from job sites, interoffice mail to the court house. The current vehicle is a 2OO2 extended cab Ford F-lS0 with 15S,OOO miles. The vehicle is at the end of its service life. lt currently needs repairs that are beyond the value ofthe vehicle. The Ram truck from Midway Motors lnc. Freets all the specs except for a G.V_W. of 8,000 pouhds. We stated a G.V.W. of 8,000 pounds and stated 1/2 ton plckup. Noneofthe manufactu.ers ma ke a 1/2 ton truck that meets this spec. MarshallMotors Inc. howeverdid meet th is spec by quoting a 3/4ton t.uck. Staff recommends accepting the low bid of523,221.00for the 2wd 1/2 ton truck from Midway Motors Inc., Mcpherson, KS. commissioner Rodger sparks moved to award the bid for a 2018 2wd 1/2 ton Extended cab pickup to Midwav Motors Inc., McPherson, Kansas in the amount ofS23.221.00. 12 nood ond B dge UNaE Darren Fishel, Road and Bridge Administrator, discussed the €ontinued work on the shop/office remodel, participation in Big Truck Night at Heartland School, and other work comDleted. 73 Meeting tt - Adjounment commissioner Monte shadwick moved to adjourn the meeting at 9:40 AM. seconded bv cornmissioner James L Weese. Motion passed 5-0. si,tLtNE COUNw EOARD OF COMMISS,ONERS' MiNUIES CONTTNUED fuesdov. lulv 03. 2078 Meeting t -Co fo Order commissioner Robert Vidricksen called the meeting to order at 9:49 AM with all commissioners oresent for the following agenda. Rood ond E dge Chonge Odet #N6 Darren Fishel, Road and Bridg€ Administrator, discussed Change Order tt@6 with Cheney Construction. The Change Order includes the following projects: PR#15 - Provide cost to add a new wall around electrical panels and install new Panelfold Scale/4 door - Single fixed jambs perASD-6 (54,827.00); pR#16 - gutter for overhang in the walk-in area (52,398.00); PRfl7 - Provide two data lines from tT room to meeting room 116 and shop, provide one new conduit for data line to shop area from lT room approximately 100 fee (S1,753.00); pRf18 - Provide onsite built wood locker base5 asthe originalbases were included with the plastic lockers that were changed out and the supplier didn't include new bases with the metal lockers 0ob already completed) (51,030.00). Commissioner Monte Shadwick moved to accept Change Order SoOG to include pR#15, 17 18. Seconded by Commissioner James L Weese. Motion Dassed 5-0. Cou nty Ad m inistrotors Upddte Rita Deister, County Administrator, discussed the Expo calendar and remodel, Senior Services. sales tax, KAC, and the district court remodel. ShealsostatedtheauditorplansonbeinghereonJulyS,2Ol8toworkonthe budget. Meeting t - Adjournment Commissioner Monte Shadwick moved to adjourn the meeting at 11:00 AM. Seconded by Commissioner James L. Weese. lvlotion Dassed 5-0. Meetings Attended lune 27: Chamber ofCommerce Board Meeting - Commissioner Robert Vidricksen. 10 Documents Signed A/P Detail Check Register; A/P Detail Wire Register; Cash Requirement Summary; County Commission Minutes forjune 18,2018; County Cornmission Minutes forJune 19,2018; County Commission Minutes forlune 26, 2018; OTIS Elevator Maintenance Agreement; RFA #1G7-18 Bid Award for ShopTrucki proposed District Court Budget; Chanee Order f006 Projects f15,17,18for Road and Eridge Shop. OIftce Colle6 Jason Beetswith the SalinaJournal, Norman Mannel, Karen Shade EOARD OF COUNTY COMMISSIONERs OATE Robat Utd.kl/'r5cn, Dbtt{(i 2, Chohmon D^rE V 2'/.t Rod&r S!or*5, Dlst td 3, Vb Chdhmon lom.s L W..te, Dbatidt 4, ses.tory 2094 SAL'NE COUN|Y EOARD OF COMM'SSIOIIIERS' MIINUIES CONT'NUED Tuesdov. lulv 03, 2018 ---\ 22g. D,*,E 4-/a-/g Mhhact t Whh.. Dht'ld 5, Co,,,mls!,lon t ttlona. Shodrtri*, Db.'k:t 7, Co',',l$bn r orrt 1-[o " Z-olf, 2095 SAL'NE COUNTY EOARD OF COMMISSIONERS' MINUTES Tuesdov, lulv 70, 2018 Public Fotum 1 Co To Otder Commissioner Robert Vidricksen called the meeting to order at 9:00AM. Jamie Allen, Saline County Clerk, called the roll of attendance with Commissioners Robert Vidricksen, Rodger Sparks, and Michaell White present and Commissioners Monte Shadwick and James I Weese absent for the following agenda. 2 Public Forum Lisa l(eating from Family Heritage Insurance in Minneapolis, Kansas discussed employee benefits. Greg Stephens, 842 5 10th St, discussed wage inc.eases for employees and asked the Commission take a serious look at giving countv employees a raise, 3 Aryrowl of Public Forum Agendo Commissioner Rodger Sparks moved to approve the agenda for the public forum as presented. Seconded by Commissioner MichaelJ White. Motion Dassed 3-o_ 4 Approwlof County Commission Minutes lor luly 3,2019 commissioner Rodger Sparks moved to accept the county commission Minutes for ruly 3, 2018 as presented. Seconded by Commlssioner Michael i White. Motion passed 3 O. 5 RFA #767-78 glu Roy Disc Subs|fstem Brad Bowers, Computer Technology Director, discussed RFA f1G7-18 Blu Ray Disc Subsystem. The Saline county sheritf's office would like to expend s8,053.30 on a Bravo 4201 Blu Disc system publisher to include a PTPublisher software for Pc. This blu ray discsubsystem ispartofthe sheriff's office t3 evidence system. The blu ray disc subsystem is how operations division backs up information from the t3 that mav have tim€d out. They also use this system in order to create disk copies ofevidence when ordered to do so. The blu rav format is designed to hold more data per disk than the current DVD format system. This upSrade will allow the Sheriffs office to use fewer disks when backing up evidence that has not been attached to a case. sarine county budgeted s30,738.00 for an [3 system upgrade in the 2018 Ttp brrdget. Thisexpenditureispartofthat system upgrade. The L3 evidence system upSrade is pendinS at this time as the vendor L3 is desi8ning a cloud based application. The blu ray subsystem willstillbe needed on premises eveh ifthe evidence system gets moved into the cloud. Staff recommends approval of this expenditure. The DVD format is no longer practical when it comes to storing video images that may become evidence in a case. The blu ray disk format allows for more data storage per disk. Many cameras in use now are hagh definition type cameras that require larger file storage capabilaty. The move to the blu ray format will need to b€ done even is we move the t3 evidence application to the cloud. lf the application moves to the Cloud, we will download informatlon from the cloud to the blu ray system in order to make copies. lftheapplicationdoesnotmovetothecloudandweareforcedto upgrade premises th€ on system the blu ray system will still be needed. Commissioner Michael I White asked if this provider is sole the source provider. Brad Bowers stated no, this did not go out for bid because this is the company that is currently being used by the county. commissioner Rodger sparks moved to authorize the purchase publisher ofthe 8lu Disc system and software in the amount of s8,05j.30 from the 2018 Tlp budget. Seconded by Commissioner Michael J White. Motion Dassed 3,0. SAL'NE COUNTY BOARD OF COMMISSIONERS' MINUTES CONNNUED Tuesdov..tulv 70, 2078 6 RFA t769-78 Juvenile Court Remodel Bid Aword Todd Heitschmidt, District Court Administrator, discussed RFA fl169 18 Juvenile Court Rernodel Bid Award. District Court was approved by the Commission to move forward towards remodeling room 111 in the City- County Building lformerlythe l(ansas State Extension Office) into a Juvenile Courtroom and office space- After securing a contract with JGR Architects Inc., a bid process was initiated. There were six contractors who bad on the project. District Court would like permission to award the contract for the Juvenile Courtroom Remodel to include the base bid and include Alternate #3 {to remove all VCT) and include a contingency of S15,OOO.O0. Bid received were: Busboom and Rauh Const. Salina, Kansas - Base Bid with Contingency (5197,400.00), Alternate #3 {54,500.00), Iotal (52O1,90O.OO); Ponton Construction Salina, Kansas, Base Bjd with Contingency (5235,400.00), Alternate #3 (S4,100.00), Total (5239,500.00)j Loyd Builders Ottawa, Kansas, Base Bid and Contingency (5236,800.00), Alternate S3 (4,8OO.OO), Total (S241,600.00); Compton Construction Wichita, Kansas Base Bid and Contingency (5260,800.00), Alternate #3 (57,300.00), Total (S268,100.00); Trinium Contractors Manhattan, Kansas, Base Bid and Contingency (5263,880.0O), Alternate fl3 (913,030.00), Total (5276,910.00); Harbin Construction Satina, Kansas Base Bid and Contingency {5272,900.0O), Alternate t3 (S9,300.00), Total l5282,2O0.OO). Staff recommends entering into a contract with Busboom & Rauh construction for the base bid, alt€rnate #3 and contingency for a tota I of 52 o1,9oo.00. This is easily budgeted as this project was approved for s300,o0o.oo minus s27,ooo.oo used for JGR Ar€hitects lnc. The funds would come out ofthe Capitallmprovement Plan budget. Commissioner Robert Vidr ickse n asked when is the proposed start date. ToddHeits€hmidtstatedtheproposedstartdatewasprobablvattheendofthemonth. Commissioner Robert Vidrjcksen stated he wants a penalty for not completjng the project on tjme. Commissioner Rodger Sparks moved to award the bid for the Juvenile Court remodel including alternate f3 and contingency to the lowest bidder, Busboom & Rauh construction in the amount of s2o1,9o0.oo from the 2018 CIP budget. Seconded by Commissioner MichaelJ White. Motion passed 3-0. 7 Human Resources Bi-Monthly updote Marilyn teamer, Hum.n R€sources Director, discussed the Human Resources Bi-Monthly update. she discussed the employee update, updated policies and procedures and the June blood drive. 8 KDHE Aid to Locol Ptogtqm Universol Contrcct Jason Tiller, Heakh program Department Director, djscussed the KDHE Aid to Lo.al universal contract. This is a contract between KDHE and the saline countv Health Department for luly 1, 2018 ,ntil June 30, 2019 outlining conditions and expectations in order for the saline county Heakh Departm€nt to receive funds from the xansas Department of Health and Environment. commissioner Rodger sparks moved to sign the KDH€ Aid to tocal Program universal contract as requested by staff. seconded by commissioner Michael J white. Motion oassed 3-0. 9 Agrcement tor Funding o, tndigent Corc fuberculosit contrcl tuogrom Actlvities Jason llller, Health Department Director, discussed th€ Agreement for Funding of Indigent care Tuberculosis control Program Activities. KDH€ ihtends to provide funding to the saline county Health Departm€nt for the purpose offinancing expenses related to the Loca I Agen cy's Tubercu losis control program so asto enable the Local Agency to provide expanded rB services for peopre receiving TB diagnostics, evaruations and treatment for Public Health purposes. T8 rerated services for diagnosis and/or treatment may incrude chest x-rays, laboratory tests, nursing care and assessments. office visits to primary care providers for evaruation and/or follow-up, and visits for directry observed therapy (Dor). The agreement becomes effective as ofJurv 1.2018 and shall continue through June 30, 2019. Commissioner Rodger Sparks moved to sign the Agreement for Funding program of Indigent care Tube rcurosis contror as requested by staff. seconded by commissioner MichaelJ White. Motion passed 3,0. L0 Mostet Services Agreement Discussion Jason Tiiler, Health Department Director, discussed the Master service agreement with virtual Marketins strateries, Inc. dba vMs BioMarketing. vMs BioMarketing provides home healthcare services. commis;oner Rodger sparks moved to sign the agreement with vMs as requested by staff. seconded by commissioner MichaelJ White. Motion passed 3-O_ SALINE COUNTY BOARD OF COMMISSIONERS' MINUTES CONT'NIJED Tuesdov. Julv 70, 2078 17 Plonning ondzoning Quorte y Updste David Neal, Planning and Zoning Director, discussed the planning and Zoning euarterly Update. He discussed zoning cases with the new floodplain maps and building permits. He also discussed working on the Community Rating System at a lat€r date. Commissioner Rodger Sparks asked if there had been anv oublic comment regarding th€ address change policy. David Neal stated there had been no public comment. 72 Emergency Monogement Bi-Monthly U4ote Hannah Stambaugh, Emergency Management Director, discussed the Emergency Management Bi Monthly Update. Shestated asofJ0ne 30,2018, Saline Countyhasseen an average of7.75,'ofprecipitation. Normal amounts are close to 16.10", leaving Saline County 8.35" behind normal values for the year. Looking in the months to come, there isa large possibility ofcontinuing to see drier than normalconditions as wellas above normal temperatures. Hannah stambaugh also discussed Emergency Management activities: a full-scale exercise at the salina Airport and salina Regional Health center; updates to the firework resolution; new radio system; mobile light tower; severe weather presentations; and working with the North central Healthcare Coalition. She also Bave updates on the Rural Fire Distrjcts. 13 Adjoumment commissioner Rodger sparks moved to adjourn the meeting at 9:s2 aM. se€onded by commissioner MichaelJ White. Motion passed 3-0. Meeting - Coll To Order commissioner Robe vidricksen called the meeting to order with commissioners Robert vidricksen, Rodger sparks, and MichaelJ white present and commissioners Monte shadwick and lames t weese absent for the following agenda. Co u nty Administt otor s U pdqte Rita Deist€r, County Adminjstrator, discussed 2019 budget preparations with a public hearing on August 7, 2018. Commissioner MichaelJ White asked about ideas for the Juvenile center. Rita Deister gave ideas for the building. Meeting t, - Adjoumment commissioner Rod8er Sparks moved to adjourn the meeting at 1o:os Arvl. seconded by commissioner Michael J White. Motion passed 3-0. Documents Signed A/P Detail Check Registe.; A/P Detail Wire Register; A/p Detail payroll; Cash Requirement 5ummary; County Commission Minutes for.luly 3, 2018; RFA #169-18 Juvenile Coun Remodel Bid Award; KDHE Aid to Local Program universal contract; Agreement for Funding of Indigent care Tubercurosis contror program Activities; Master Service Agreement with Virtual Marketing Strategies, lnc. dba VMS BioMarketing; Correction Orders: Personal Propertv f201800036S. Oflice Callery Jason Beets with the Salina Journal, Karen Shade, Greg Stephens SOARD OF COUNTY COMMISSIONERS SALINE COUNTY EOARD OF COMM'SSIONENS' MINUTES CONTINUED ruesdov. Julv 70- 2078 oorr T-E/-75t L Wa6., Oktdct 4, secr.tory .2(:24z. '''--l' D^rE 7.24 -/8 ',ffi*Y* Mbho.l I Mt .nittricl5, Commissionat ,,,,H#. \-^nt* DArr t. .-( -74 ilonae Shcdwl*, Dka ct t" Commis.ion.r oor, 1-I4'zOlY SAUNE COUNTI SOARD OF COMMISS'ONERS' M'NUTES fuesdov,lulv 77,2078 7 Public Forum 1 Coll To Order Commissioner Robed Vidricksen called the meeting to order at 9:00 AM. Jamie Allen, Saline County Clerk, called the roll of attendance with all Commissioners present for the following agenda. 2 Apptovol of Agendo for Public Forum Commissioner Monte Shadwick moved to approve the agenda for the public forum as presented. Seconded bv Commissioner Rodger Sparks. Motion passed 5-0- 3 Approvql ol County Commission Minutes lot July 70, 2078 It wasthe consensus of the Commission to postpone approvalofthe County Commission Minutes forluly 10, 2018 until next week. 4 RFA #768-78 Uvestock ond Expo Centet tue Design Services Contrcd prcposal Rick Lamer, Livestock and Expo Director and Kala Ade, Equine Projects Manager with GH2 Equine Ar€hitects discussed RFA f168_18 Expo Center Proposal. The request is to approve a proposal from cH2 Equine Architects for pre design services. Staff feels this will be very helpful in evaluating p.oposed improvements to existing facility within the allocated land area to meet functional and operation requirements. Staff recommends approval the proposal to 6H2 Equine Architects for pre design services for Saline CounW Expo Center not to excess 59,600.0O without written approval of the County Administrator or the Board of County Commissioners. lf approved, this would be paid through the Expo CIP account. Commissioner Monte Shadwick moved to approve the proposal from GH2 Equine Architects for pre desjgn services not to exceed 59,600.O0 without written approval from this Eoard or the County Administrator_ Seconded by Commissioner RodgerSparks. N4otion passed 5 0. 5 County Engineer 2nd Quoftet U6ote Neil Cable, County Engineer, discuss€d the County Engineer 2nd euarter Update. He presented current projects and their status. 6 Adjounment Commissioner Monte Shadwick moved to adjourn the meeting at 9:28 AM. Seconded by Commissioner James L Weese. Motion passed 5-0. 2 Meeting - Call fo Udel Commissioner Robert Vidricksen called the meeting to order at 9:37 AM with all Commissioners present for the following agenda. 3 Livestock ond Expo Centet Pte Desun Committee Appointments Commissioner Robert Vidricksen appointed Commjssioners RodSer Sparks and Michael J White to the Expo Center Pre Design Committee. The next meeting will beTuesday at 12:30 pM. 4 Assistont County Administtotots tlNoE Andrew M a nley, Assista n t County Adm inist rator/ Directo. of Finance, discussed the County Administrators Update He discussed the codebook, risk management report, radio study. cellular policies, staff training, and a building authority update. SALINE COUNTY BOARD OF COMMISSIONERS' MINUIES CONTINUED Tuesdoy. rulv 77. 2078 Executive Setsion Commissioner Monte Shadwick moved to recess to Executive Session under the Non-Elected personnel exception to the Kansas Open Meetings Act. Seconded by Commissioner James LWeese. Also present were Andrew Manley, Assistant County Administrator/Director of Finance and Marilyn Leamer, Human Resources Director. The [recutive Session began at 9:58 AM and the regular session reconvened at 10:03 AM. No action Meeting - Adjoumment Commissioner Monte Shadwjck moved to adjourn the meeting at 10:03 AM. Seconded by Commissioner james I Weese. Motion passed 5-0. Meetings Attended Julv 16: Central Kansas Mental Health Center - Com missioner Mi€hael J White. july 17: BuildinB Authority Board Meeting - Comrnissioners MichaelJ White and Monte Shadwick. Oocuments ggned A/P Detail Check Register; A/P DetailWire Register; Cash Requirement 5ummary; GH2 €quine Architects pre Design Services for Saline County Livestock and Expo Center Contract (RFA f168-18); Correction Orders: Real tstate - s2018000376, 377 Oflke Co erc Jason Beets with the Salina lournal, Kim Norwood, Darrell Allison, Norman Mannel AOARD OF COUNTY COMMISSIONERS sAr.rulE couNTY, IAltcAs DATE Vidrkb.n, Dhttt.t Z Chdirmon oe'. 7-2/- .. t Spa*s, Dkt'i.t 3, llt . Chor.ndn #ffilsl \ cLERr( / ,,L\.^-...../.rb-r ?ta;r(:51 7-"t-,t ATTEST: DATE SAUNE COUNTY SOARD OF COMMISSIONERS' M'NUIE' Tuesdov, lulv 24. 2078 Public Forum 1 Coll fo Order Commassioner Robert Vidricksen called the meeting to order at 9:00AM. JamieAllen, Saline County Clerk, called the roll of attendance with all Commissioners presenttor the tollowinB agenda. 2 Public Forum Norman Mennel, Salina, suggested the Eoard of County Commissioners attend the Kansas Water Office Meetings. 3 Approwlol Public Forum Agcndo commissioner Monte Shadwick moved to approve the agenda for the public forum as presented. seconded by Commissioner Rodger Sparks. Motion passed 5-0. 4 Approwl of County Commission Minutes lor luly 10, 2018 Commissioner Monte Shadwick moved to accept the County Commission minutes for July 10, 2018 as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. S Approwl ol County Commission Minutes hr tuly 17, 2018 Commissioner Monte Shadwick moved to accept the County Commission minutes forJuly 17,2018 as presented. Seconded by Commissione. Rodger Sparks. Motion passed 5-0. 6 ldle FundQuorte y Report Jim DuBois, County Treasurer, Save the idle fund report for the quarter ending June 30, 2018. The 2018yearto Dat€ lnterest Earnings for the 2nd Quarter is S140,533.15 up from 539,521.32 in 2077 7 RFA #772-18 Amendment t3 to Resolution f878 UniJorm Rood Nomlng ond Prcperty Numbe ng S David Neal, Planning and Zoning Director, discussed RFA *172-18 Amendment 13 to Resolution f878 Uniform Road NaminB and Property NumberinS Svstem. The Couhty Commission is being asked to review the addressing policy (Resolution 878, Amendment 13). In the past properties that share a cornmon drive are addressed from the adjacent property using the same street number, but adding a letter desi8nation similar to an apartment (i.e. 111, 111A, 1118 Holmes Road). The letter designation can create confusion for emergency response and mail delivery. ln order to help residents where this is a problem staft is proposing the following: Allow resadentsto petition the County Commission to name a private drive; The petition must be sighed by at least 75% of property owners affected; The petition must contain recommended road names so they can be checked to ensure no duplicate street name €xists; The County Commission will hear testimony from all neighbors prior to making a decision -the petition is not a guarantee ofapproval; lfapproved, the County will name the private drive through a resolution using a street name provided on the petition;The private drive will be entered into the County database for 911and postalseruices; Street signs willb€ the responsibility ofth€ affected property owners - the County will not place a street sign; The road will continue to be m.intained by the adjacent property owners - the County will not take ownership ofthe road; All affected property owners, whether they sign the petition or not, will be required to change their address. Staff recommends approving the petition. The existihg addressing policy is no longer effective. Current County regulations do not permit the situation to arise again. Cornmissioner Robert Vidricksen asked how may roads are like this. David Neal stated there are approximately four. Commissioner Rodger Sparks stated this is a safety issue and needed for farst responders. Commission€r Monte Shadwick moved to adopt Amendment #13 to Resolution 878 as requested by staff. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 2102 SALINE COUNTY SOARD OF COMMISSIONERS' MINUTES CONT'NUED fuetdov. luly 24. 2078 a KDHE Aid to Locol Ptogrcm Universol Conatoct Attochmena #17 - Motemol ond ChiA HeoM lason Tiller, Health Department Director, discussed the KDHE Aid to Local Program Universal Contract Attachment #17. Attachment f17, Maternal and Child Health, is incorporated into the Xansas Department of Health and Environment Aid to Local lJniversal Contract with a term from Julv 1, 2018 until ,une 30, 2019. The contract is for S150,771.00. Commissioner RodSer Sparks moved to siSn attachment *17 as requested by staff. Seconded by Commissioner Monte 5hadwick. Motion passed 5-0. 9 KDHE AA to Locol Ptogrom Universol contruct Attochment #tg - Child Corc Ucensing Progrom J.son Tiller, Health Department 0irector, discussed the K0HE Aid to Local ProSram Universal contract Attachment #18. Attachment f18, Child Care Licensing Program, is incorporated into the Kansas Department of Health and Environment Aid to tocal Universal Contract with a term from lulv 1, 2018 until June 30.2019. The contract is for 574,555.0O. Commissioner Robert Vidricksen asked ifthere ir anyone tor this. lason Tiller stated they have two, Commissioner Rodger Sparks moved to sign attachment t18 as requested by staff. seconded by Commissioner Monte Shadwick. Motion passed 5-0. 10 KDHE Aid to Locol Progrcm Universol Controd Attochment #U - tmmunizotion Adion Plon Jason Tiller, Health Department Director. discussed the KDHE Aid to Local Program Universal Contract Attachment f34. Attachment #34, lmmunization Action Plan. is incorporated into the Kansas Department of Health and Invironment Aid to local Unaversal Contract with a term from lulv 1, 2018 until June 30, 2019. The contract is for 510,847.00. Commissaoner Rodger Sparks moved to sign attachment f34 as requested by staff. Seconded by Commissioner Monte Shadwick. h/lotion passed 5-0. fL Heqlth Deportment Udote Jason Tlller, Health Department Director, discussed the Health Department Update. He discussed the highlights and up and cominS events of each department. Jason Taller stated the Annual Flu Clinic in conjunction with th€ Sheriff's office drug take back program will be October 3, 2018. 72 RFA #770-78 FYtg CKF Memorcndum ol Agreement ond KDOC FY79 Behoviorol Heofth Budget Sum Annie Grevas, Community Corrections Director, discussed RFA #170.18 FY2019 CKF Memorandum of ABreement and KDOC FY19 Behavioral Health Eudget Summary. Community Corrections is requesting signature approvalon the FiscalYear 2019 Memorandum of Agreement between CKFandCommunity Corrections, and on the Revised Kansas oepartment of Corrections Fiscal Year 2019 Behavioral Health Budget Summary and Budget Narrative for the amount of5239,828.53. Community Corrections applied for Behavioral Health funding in the amount of S249.828.53- KDOC has approved the request for funding, but denied S10o()0.0O of the total amount from the application that was to be allocated to voucher funds for client services. The amount was taken from other line items. Any shortfall in these areas for FY19 will be covered by reimbursement dollars collected by this agency. The Advisory Board met July 19, 2018 to review and approve the revised budget. The revised budget with approving signatures is due to KDOC by August 31. 2018. Staff recommends approving the Fiscal Year 2019 Memorandum ofAgreement and Revised KDOC Behavioral Health budget for 5239,828.53 as submitted by staff. Commissioner Rodger Sparks moved to sign the Fy2O19 Revised BehavioralHealth Eudget Summaryand Mernorandum ofAgreement as requested bystaff. Seconded by Commissioner Monte Shadwick. Motion passed S-0. SALINE COUNTY BOARD OF COMMISSIONERS' M'NU|ES CONT'NUED Tuesddv. Julv 24. 2078 13 RFA fl777-1a FYtg KDOC Adult Setvices Budget Summory Revision Annie Grevas, Community Corrections Dir€ctor, discussed RtA #171-18 FY19 KDOC Adult Services Budget Summary Revision. Community Corrections is requesting signature approval on the Revised Kansas Department of Corrections Fiscal Year 2019 Adult Services Budget Summary and Budget Narrative for the amount of5825,157,99. Community Corrections applied for Adult Services funding in the amount provided by KDoc in our planning allocation of S832,645.20. Grant award letters were received from KDoc on lune 15, 2018 along with notice that revenue projections indicate funds available will be lower than expected- This hes resulted in a total cut to our the planning allocation amount of 57,484.21. This amount was taken from other line items. Any shorttall for FY19 will be covered by reimbursement dollars collected by the agency. The Advisory Board met July 19, 2o18 to review and approve the revised budget. The revised budget with approving siBnatures is due to KDOC by August 31, 2018. Staff recommends approving the Fiscal Year 2019 revised KDOC Aduh S€rvices revised budget for 5825,157.99 as submitted by staff. Commissioner Rodger Sparks moved to sign the revised FY2019 Adult Services Budget Summary as requested by staff- S€conded by commissioner Monte Shadwick. Motion passed 5-o. 14 Community Corrcctions Updote Annie Grevas, Community Corrections Director, discussed the Community Corections update. She discussed the new buiiding, a decrease in funding from two stete grants, the Community Corrections Advisory Board and an updateon Orug Court. 15 Announce ments Commissioner Robert Vidricksen announced that Advance Voting is going on now in the County Clerk's Office. He also announced Leadsled 2018 will be this weekend. 16 Adjournment Commissioner Rod€er Sparks moved lo adjourn the meeting at 10:04 AM. Seconded by Commissioner Monte Shadwick. Motion passed 5-0. 2 Cqll To Odel Commissioner Robert Vidricksen called the meeting to order at 10i10 AM with all Commissioners present for the following agenda. 3 Assistont County Administrotor/Director of Finonce IJN0E Andrew Manley, Assistant County Administrator/0irector of Finance, discussed upcoming events, economic development, health department, Sherilfs website, Saline County codes, building authority, risk management, and strategic planning for the County. Commissioner Monte Shadwick suggested having a professional facilitator if we proceed with the creation of a strategic plan for the County. 4 Executive Session Commissioner Monte Shadwick moved to recess to Executive Session und€r th€ tmployer/Employee Negotiations exception to the Kansas Open Meetings Act. Seconded by Commissioner James t Weese. Motion passed 5-0. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant County Administrator/Director of Finance; and Marilyn Leamer, Human Resources Director. The Executive Session began at 10:24 AM and the regular session reconvened at 10:39 AM. No action was taken_ 5 Adjoumment Commissioner Monte Shadwick moved to adjourn the meeting at 10:43 AM, S€conded by Commissioner Michaell White. Motion Dassed 5-0. SALINE COUNIY EOARD OF COMMISSIONERS' MINUIESCONT'NUED Tuesdov, lulv 24, 2078 Meetings Attended JulV 17r Tri Rivers Fair Board Meeting Commissioner Rodger Sparks. luly 18: Salina Airport Authority _ Commissioner Robert Vidricksen. Documents Signed A/P Detail che€k Register; A/P Detail Wire Register; A/P Detail Payroll; Cash Requirement summary; County commission Minutesforluly 10,2018; County Commission Minutesforluly 17,2018; Amendmentfl3 to Resolution #878 Uniform Naming and Property Numbering System; KDHE Aid to tocal Program Universal Contract Attachment #17 - Maternal and Child Health; KDHE Aid to l-ocal Program Universal Contract Attachment #18 - Child Care licensing Program; KDHE Aid to tocal Program Universal Contract Attachment f34 - lmmuni2ation Action Plan; Community Corrections FY19 Revised Behavioral Health Budget summary and Memorandum of Agreement; Community Corrections FY2019 Adult Servjces Eudget Summary; Correction Orders: Personal Propertv - f2018000378. soARo oF couNw coMMlssloNERs L W..s., Obtri.:a 4 Sc('.tury tt*x* M*:'to.l t Wttiac, Dktti(' 5, Cot',',bttlonct !*ffi1*. Mdnte Shodwi&, Dbtrt t t" Commbston.t sAL'NE COUNW BOARD OF COMMISSIONENS' MINU|ES fuesdov. lulv 37, 20tg Public Forum I Colt To Odel Commissioner Robert Vidricksen called the meeting to order at 9:00 AM. Jamie Allen, Saline County Clerk, called the roll ofattendance with all Commissioners presentfor the following agenda. 2 Public Forum Norman Mannel, 5alina, sugSested the County impl€ment a review board for all County departments. Karen Shade, salina, discussed the 2019 budget summary and salary neSotiations. 3 Apptowl of County Commission Minutes lor tuty 24 2018 Commissioner Monte Shadwick moved to approvethe County Commission MinutesforJuly 24,2018 as presented. S€conded by Commissioner Rodger Spaaks. Motion passed 5-0. 4 Sslino Cdnmunw Economic Development Oryonizotlon Membery Agreement Mitch Robinson, Salina Community Economic Dev€lopment Organization Executive Director. discussed the Salina Community Economic Development Organization Members Agreement. The Agreement discussed In Kind support and Monetary support provided by the Chamber ofCommerce, City of Selina, Saline County, and the Airport Authority. Commissioner Michael , White moved to authorize the Chair to sign the Members Agreementtor financialsupport in the amount ofS20,00O.0O annually for 2Ol9-202l as requested. Seconded by Commissioner James I Weese, Motion passed 5-0. 5 RFA #173-18 gid Avmrd Jor ProJect #7&5376 Polymer Conuete Are ay Darren Fishel, Road and Bridge Administrator, discussed RFA f173-18 Bid Award for Prdject#1&5376 Polymer Concr€te Overlay. The request is to discuss and take appropriate action on a Saline County Road and Bridge Department request to award a contract for the furnishing ofall materials, equipment, and labor and doing all the work whatever kind necessary to construct deck repair and multi-layer polymer conc.ete overlaysforthe Halstead Road Eridge 0.1 mile north of State Street. Three companies submitted bids for project S1&5376 Deck Repair and Mulri-Layer Polymer Concrete Overlay: 8ridges, Inc. (583566.00); pCl Roads, u-C (S57,640.00); Bettis Asphalt & Construction, Inc. (52,885.00); .nd Enginee/s Estimate (S9O,OOO.OO). The bid was reviewed by the Road and B.idge Departrnent, Engineering Divigion, staff and all calculations verified. Staff recommends award of a contract for Projectfl&5376 to the low bidder, Eettis Asphalt & Constructioh Company, Inc. of Topeka, Kansas in the amount of552,885.00. Staff recom mends that fuhds from the Fund 125- Road and Bridge Construdion (2 mil) Account for b.idge and culvert replacement ba used forthese deck repair and muhi- layer polymer concrete overlays. Commissioner Robert Vidricksen asled when the project would start. Darren Fishel stated it will be late August and take four or five days. commissioner Rodger sparks moved to award the bid for Project #1&5375 to the lowest bidder, BettisAsphalt and Construction Company in the amount of 552,885.00. Seconded by Commissioner Monte Shadwick. Motion oassed S-0. SALINE COUN|Y 8OARD OF COMMISS'ONERS' M'NUTES CONIINUED fuesdov. lulv 31. 2078 6 RFA #77+78 Bid At ord for Prcjeca #7&5374 Woter Well Rood Bfihe Darren Fi5hel, Road and Bridge Administrator, discussed RFA f174-18 Bid Award for Projed fl1&5374 Water Well Road Eridgd The request is to discuss and take appropriate action on a Saline County Road and Eridge Department request to award a contract for the furnishing of all materials, equipment, and labor and doin8 all the work whatever kind necessary to construct a con.rete haunched slab bridge. Four companies submitted bids for Project f18-5374 which is for the construction ofa three span (30'-40'3d) concrete haunched slab bridge to replace the existing deteriorated, load-rated (three ton), bridge located on WaterWell Road 0.2 mile east of Niles Road: Reece Construction Company, Inc- (S323,724.60 - Proposed Time ofConstruction Ol/07 /2079 - O4119/2019); King Construction Comp.ny, Inc. (5334,492.50 - Proposed Time of Construction LllL5/2O78 - 06/0712019); t&M Contractors,Inc. (5318,162.50- Proposed Time ofConstruction 09/10/2018- 02108/2019); Bridges Inc. (5424,584.00- Proposed Time of Constructio^ 7Ol75l20r8 - U/30/2019); Engineers Estimate (5402,672.00). The bids were reviewed bV the Road and Bridge Department, Engineering Division. staffandallcalculationsverified.staffrecomrnendsawardofacontractfor5318,162.50toL&MContractors, Inc. for th€ construction of a three-span (30'-4d-3d) concrete haunched slab bridge to replace the existing deteriorated, Ioad-rated (three tonl, bridge. Staff recommends that fund5 from the Fund 125 - R&8 Special Bridge Construction (2 mil) Account for bridge and culvert replacement be used for this project. Darren Fishel stated the bridge w.s derated and the bridge went from structurally obsolete to structurally deficient. Commissioner Robert Vidricksen asked about the traffic count. Darlen Fishel stated it was 31cars per day. Commissioner Robert Vidricksen stated he was concerned about the amount of time the lowest bidder was going to need compared to other bids. The Commission discussed the start date, end date and the proposed length oftime on the bids. Commissioner Monte Shadwick moved to table Project #1&5374for one week and direct staff to work with the County Attorney on the language ofthe contract. Commissioner Robert Vidricksen asked to amend the motion to include clarification from the contractor as to whether they are willing to change their dates. Cornhissioner Monte Shadwick agreed to the amendment. Themotiononthetableistotable Project #18-5374 for one week and direct staff to work with the County Attorney on the language ofthe contract and clarih/ with contradors about changing dates ofconstruction. Seconded by Commissioner Rodger Sparks. Motion Dassed 5-O. 7 Medkal Stop Loss Ptoqsol Marilyn leamer, Human Resources Director, discussed the medical stop loss proposal. She stated she is currently working through the County's renewal for the upcorninS October 1 plan year tor insurances. The stop loss renewalwas coming in at a 9.8% increase to the stop loss piece ofth€ renewal; however due to good claims experience so far the County is lookingat a slight decrease to the medicaland a sliSht increase to the dental renewai. The consultants requested a 5% decrease in the stop loss r€newal it we didn,t agree to market orgo to market on that stop loss coverage. CBIZ did market the stop loss program for the County last year and Saline County has been with HCC since going self insured back in 2003. HCC did agree to the S% reduction in renewal, butgave a one week deadline. Marilyn Learner stated they are asking for a pprova I to accept the proposel, Staff recommends app.ovalbecause things can change very quickly. lfapproved, next willcome the actual renewal document followed by a UMR Administrative Services Agreement. She also stated theyare looking into a voluntary vision plan change. commissioner James ! weese moved to direct Human Resources to respond for the stop loss proposal. Seconded by Commissioner Michael J White. Motion oassed 5-0. 8 County Aryroiser Bi-Annuol U6qte Sean Robertson, county apprais€r, discussed the county Appraiser Bi-Annual update. He discussed the 2017 final ratio study. salin€ county was at 96.1%, which is within compliance standards set by the state of Kansas {must be between 8G12e/6). He discussed the 2018 ratio through June. Residential property sales ratio is 98.2%, commercial property sales ratio is at 95.4%, with all property types sales at 97.2%. sean Robertson also discussed the annual review, sales review, Board ot Tax Appealheaings, and continued education. commissioner Michael.J white asked how many appeals there heve been. sean Robertson stated there have been roughly50O. Commissioner MichaelJ Whiteasked whoappoints Board of Tax Appeal members. Sean Robertson stated Eoard ofTax Appeal members are appointed by the Governor of Kansas. SAL'NE COUNTY AOARD OF COMMIS$OI'TERS, MINUTES 0oNTINUED Tuesddv. Julv 37.2078 9 Resolution #78.229 Cdncelldtion ol Worrcnts Rita Deister, County Administrator, discussed Resolution #1&2254 Cancellation ofWarrants. Kansas Statute 5& 3935 allows the cancellation of certain county warrants issued more than one year ago. There are two checks outstanding: Check #349157 dared 0L/0612OL7 to the United Parcel Service for S1,924.50 and Check 9349616 dated O2/1O/2O17 to Oerrick Miles for 58.00. Commissioner Monte shadwick moved to approve the cancellation of certain tax warrants as listed in Resolution #18-2254 as recommended by staff- Seconded bv Commissioner Rodger Sparks. Motion passed 5-0. 70 2079 soline County, Kipp *wer Disttict dnd RED #7-7 Audqet Announcement Rita Deister, County Administrator, discussed lhe 2019 Saline County, Kipp Sewer District and RFD f1-7 Budget Announcement. She stated this isjun an announcement ofthe formalhearing next week for the 2019 Saline County, Kipp Sewer District and RFD f1-7 budgets, The proposed budget has a 1.06 mil increas€. Commissioner Monte Shadwick stated he would like to see the proposed budget online. II Announce ments Jamie Allen, Saline County Clerk, announced that today was the last dav to have an advanced ballot mailed. She also stated that Early Voting was going on right now in the County Clerk's office. Early voting would be available everyday this week from 8:0O AM to 5:00 PM, Saturday from 10:00 AM to 2:00 pM, .nd Monday from 8:00 AM to 12:00 PM. 12 Adloumment Commissioner Monte Shadwick moved to adjoum the meeting at 9:51 AM. Seconded by Commissionea lames LWeese. Motion Dassed 5-0. MeeUng - Colt To Ordel 't Commissioner Robert Vidricksen called the meeting to order at 9:58 AM with all Commissioners Dresent for the following agenda. County Admlnistdtor s UNote Rita Deister, County Administrator, discussed monthly sales tax collection and upcoming dates. 7 CIC Peoplev,nrc Agreement Rita Deister, County Administrator, discussed the CIC peopleware Agreement. The contract is renewed annually and has been reviewed by Mike Montoya, county counselor. commissioner Monte shadwick moved to authorize the chair to sign the clc Peopleware Agreement- seconded by commissioner James I weese. Motion passed 5-0. 2 ExFo Center Discusslon Rita Deister, county Administrator, gave an update on the kick offmeetinB with Kara Ade from GH2 Equine Architects last week. lt was discussed to move the open class during the fair to heritage hall and doing a suNey at the fair. 3 Chonge Order (7 hr prcject #79 tor Additiono! pdving Darren Fishel, Road and Bridge Administrator, discussed change order #7 for projecr #19 for Additionar paving. change order 87 is for additionar paving to extend the parking area, additionar edge forms at asphart/concrete transition and controljoints at 10 feet on cent€r in lieu of 15 feet on center. The total price to perform the changed work is s6,872.00. comrnissioner Michaer J white moved to approve change order f7 for additional paving. 5econded by Commissioner Monte Shadwick. Motion Dassed 5-0. 2108 SAL'NE COUN|Y EOARD OF COMM'SSIC'NERS' MINUTES CONI'NUED Tuesddy- Julv 37. 2078 4 Notth Cenfiol Regional Planning Commission Consultont Reiew Committee Aryointment Rita Deister, County Administrator, discussed a letter she received from Doug McKinney from the North Central Regional Planning Commission regarding an appointment to the Consultant Review Committee. Colnmissioner Robert Vidricksen appointed Commissioner Monte Shadwick to be on the committee- 5 Contruct Discussion Mike Montoya, County Counselor, discussed with the Commission gen€ral contracts. The Commission discussed includinB more specific contractu el days, liability fees, lowestvs. best bid, and othe.general Drovisions, Executive *ssion Commissioner Monte Shadwick moved to recess to Executive Session under the Employer/Employee Negotiations exception to the Kansas Open Meetings Act. Seconded by Commissioner Michaell White. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant County Administrator/Director of Finance; Mike Montoya, County Counselor; Marilyn Leamer. Human Resources Director. The Executive Session began at 10:23 AM and the regular session r€convened at 10:43 AM. Commissioner Monte Shadwick moved to extend the Executive Session 17 minutes. Seconded by Commissioner Michael J White. Motion passed 5,0. The Executive Session continued at 10:43 AM and the regular session reconvened at 11:00 AM. No .ction was MeeAng - Adjournment Commissioner Robert Vidricksen adjourned the meeting at 11:00 AM. Meeungs Attended luly 19: Salina Community €conomic Development Meeting , Commissioner Robert Vidricksen. luly 27: Grand Opening Foley Equipment New Facility - Commissioner Michael J White. July 31: Dutch Breakfast - Commissioners James L Weese, Rodger Sparks, and Mjchaell White. Documents ggned A/P DetailCheck Register; AulP DetailWire Register; Cash Requirement Summary; County Commission Minutes forJuly 24, 2018; Saliha Economic Development Members Agreement; Bid Award tor proiect t1&5376 polymer Concrete Overlay; Resolution f1&2254 Cancellation ofWarrants; CIC peopleware Agreement; Change Order#7 for Addilional Paving for Project #19; Corection Orders: personal property - f2Ol8OOO379, 380-391. Olfke Collerc Jason Eeets with the Salina Journal, Karen Shade, Judy Larson, Norman Mannel EOARD OF COUNTY COM MISSIONERS sALlitE coutrtTY, XANSAS RobctT Vklrlc*5 n, Oitttict 2, Chohman oNE 8- 7-/4 SALINE COUNTV EOARD OF COMMIS'ONERS' M'NU'ES CONTINUEO fuesdov. lulv 31,2078 OATE- Mt hd.l t lMtllt, Dbt id 5, Con mhslonct (-z-tt OATE oat sW, Disful commklbr'pr 2110 SALINE COUNrY 8OA,RD OF COMM'SSIONERS' M'NUIES Tuesddv. Auoust 07. 2078 L Publk Forum 7 Call fo ordel commissioner Robert vidricksen called the meeting to order at 9:oo AM. cheryl Blake, Deputy county clerk, called the roll of attendance with commissioners Robert vidicksen, RodSer sparkt lames t weese and Monte Shadwick present and Commissioner MichaelJ White abs€nt for the following agenda. 2 PuhlE Forum curt Mauler, L&M contractors, lnc., discussed RFA #174-18 Bid Award for project fl18-s374 water well Road B.idge. Mary lou Reece. Reece construction, also discussed RFA 1174-18 Bid Award for project t1g-s374 Water Well Road Bridge. 3 Approwl ol Public Forum Agendd commitsioner Monte Shadwick moved to approvethe agenda for the publicforum as presented. seconded bv Commissioner RodSer Sparks. Motion passed +0. 4 Approwl o, County Commisston Minutes for fuly 31, 20tg Commissioner Monte Shadwick moved to accept the County Commission minutes for luly 31, 2018. Seconded by Commissioner Rodger Sparks. Motion passed 4-0. 5 RFA 117+18 Bid Aword for prqed #7&5374 Wdter Welt Rood A dge Commissioner James IWeese moved to remove RFA #174-18Irom the table for consideration and possible action. Andrew Manley, Assistant Co unty Ad ministrator/Director of Finance, stated staff recommends re_ tabling RFA #17+18 for Project f1&5374 Water Well Road Bridge from the July 31, 2018 County Commissaon Meeting for future consideration. crirt Mauler, L&M contractors Inc., and Mary Lou Reece, Reece construction, both spoke r€Sarding their bids for the project. Commissioner James L Weese moved to table RFA f17&18 for one week for further discussion. Seconded by Commissioner Monte Shadwick. Motion Dassed 4-0. 6 Public Heo ng for Soline Counn, npp Sewer Dtstrict ond RFD'S #t-7 Fiscql yeor 2O7g gudgets Andrew Manley, Assistant County Administrator/Dire€tor of Financ€, discussed the Saline County, Kipp Sewer District and RFD's#1-7 FY19 Budgets. The 2019 saline county Annua I Eudget providesthe foundation and the direction fo. the servi.es that willbe provided to the citizens ofSaline County throughout the budget year. The budget document presents the plan for how Saline County will spend its resources to assure quality public services in 2019. Andrew Manley discussed budget assumptions, anticipated financials, mill Ievy, projected revenues, projected expenses, appropriations, distributions, economic development, expenditures, and looking into the future, Norman Mannel, Salina, stated taxes are not good for economic development, 7 Resolution #79-2255 Adopuon ol RFD #t-7 Fiscol yeor 2079 Budgets Rita Deister, county Administrator, discussed Resolution f1&2255 Adoption of RFD f1-7 Fiscal year 2019 Eudgets. Commissioner Mohte Shadwitk moved to sign Resolution f1&2255 and approve the fiscal year 2019 budget as published tor RFD'S fi1-7 as recommended by staff- Seconded by Commissioner Rodger Sparks. Motion passed +0. a Adoption of Saline County ond Kipp Sewer District Fiscol yeot 2O7g Budget Rita Deister, County Administrator, discussed th€ adoption ofSaline County and Kipp Sewer District Fiscal year 2019 Budget. she stated Saline county is under the tax lid by 51,350.@. commissioner Rodger sparks moved to approve the published Kipp Sewer District and Saline County Fiscal year 2019 Budget. Seconded by Commissioner Monte Shadwick. Motion passed 4,0. 2L7L SAL'NE COUNTY BOARD OF COMMISSIONERS' MINUIES CONNNUED fuesddv, Audust 07, 2078 9 Adjournment Commissioner Rodger Sparks moved to adjourn the meeting at 9:30 AM. Seconded by Commissioner lames L Weese. Motion passed 4-0- Meedng ll - Cdlt fo Order Commissioner Robert Vidricksen called the meeting to order at 9:36AM with Commissioners Robert Vidricksen, Monte Shadwick, Rodger Sparks, and lames I Weese present ahd Commissioner l\iichael J White absent for the following a8enda. Cou nty Adm inistratorc Updote Rita Deister, County Administrator, discussed upcoming events, FOp negotiations, annexation update, and Expo Center, Execuuve *ssion Commissioner lvlonte Shadwick moved to recess to Execulive Session underthe Attorney Client Privilege to the Kansas Open Meetings Act. Seconded by Commissioner Rodger Sparks. Motion passed 4-0. Also present were Mike Montoya, County Counseloc Rita Deiste., County Administrator; and Andrew Manley, Assistant County Administralor/Director of Finance- The Executive Session began at 9:38 AM and the regular session reconvened at 10:02 AM. commissioner Monte shadwick moved to extend the Executive session. seconded by Commissioner Rodger Sparks. Motjon passed 4,0. The session continued at 10:02 AM and the reeular session reconvened at 10:08AM, No action was taken. County Counselor Udote Mike Montoya, County Counselor, discussed the Opioid Litigation drug lawsuit. The consensus ofthe commission was they were not interested. Mike Montoya also discussed the Flint Hills Area on Agin8 Meals on Wheels program and the Farm Bureau annual dinner_ Other Discussion The commission discussed the Road & Bridge building. The commission proposed having an open house and a meeting there. lt was also the consensus of the commissioh to Rsvp one pe6on to the county cofimissioner,s Regional Meeting and would decide soon on the KAC Conference. Meeting I - Adjownment Commissioner Monte Shadwick moved to adjourn the meeting at 10:32 AM. Seconded by Commissioner Rodger Sparks. Motion passed 4-O. Meeti,g t - Doiry Queen Rita Deister, County Administrator, paid for Dairy eueen treats for Co'nmissioneF Rodger Sparks, James L Weese, and Monte Shadwick and Andrew Manley, Assistant County Administrator/Director of Finance in celeb.ation ofthe adoption ofthe 2019 budgets. Documents Signed A/P DetailCheck Register; A/P Detail Wire Register; A/p Detajl payrollj Cash Requirement Summary; Countv commission Minutes for July 31, 2018; Resolution 818'2255 Adoption of RFD #1-7 Fascal year 2019 Budgets. saline page;5aline county Budget certificate county Bridget special District page {to include RFDs f1-7 and KappSewer Districtl Certificate page. OJfke Co er Jason Beets with the Salina Jourhal; Norman Mannel; Judv Larson 5d'L'NE COUNTY BOARD OF COMM'SSIONERS' M'NUTES CONNNUED Tuesdqv. Audust 07. 2078 SOARD OF COUNTY COMMISSIONERS ,^,,4*//tr Robcrt Wdtirk n, Dbtrkl2" Choimon Rdg.r s,arfo., Dk tr 3, Vb Chohmoh B-)B- \o<> ';-w;ffi oAtt #fr*.. 2773 SAUNE COUNTV EOARD OF COMMIS'IONERS' M'NUIES MoMav, Auoust 73, 2078 Coll To Otder - Convossing ol votes Commissioner Robert Vidricksen called the special meeting for the primary Election canvass to order at 9:OO AM- AII Commissioners were present for the following agenda. Cdnvoss lnstfuctions Jamie Allen, Saline county Clerk, discussed the Provisionals ballots voted in the Gubernatorial primary Election and how provisional ballots are processed. she introduaed each type of provisional ballot that was received for the election for the commission to vote on with recommendations. The commission reviewed and signed the Zero ReportTape from the D5200 machine and the Zero Reportfrom the Election Reporting Manager. Convdssing of Ptovisbnol aollots 1 lamie Allen presented two advance provisional ballots that had moved within the county and voted the correat precinct; it is recommended ro accept these ballots. commissioner Rodger sparks moved to accept the ballots as recommended. Seconded by Commissioner Monte Shadwiak. Motion passed S-0. 2 Jamie Allen presented one advance provisional ballot the voter stated was lost in the mail and was requesting a replacement; it is recommended to accept this ballot. Commissioner Monte Shadwick moved to accept the ballot as recommended. Seconded by Commissioner lames L Weese. Motion Dassed 5-0. 3 Jamie Allen pr€sented six advanae provisional ballots with the first statement unsigned; however the voter was assisted and the next two statements were signed, lt is recommended to accept these ballots. commissioner Rodger Sparks moved to accept the ballots as recommended. Seconded by Comlnissioner Monte Shadwick. Motion passed 5-0. 4 Jamie Allen pres€nted 58 provisional ballots that had moved within the county and voted the correct precinct; it is recohmended to accept these ballots. commissioner Monte shadwick moved to accept the ballots as recommended. Seconded by Commissioner James L Weese. Motion passed S-0. JJmie lllen presented two provisional ballots where the voter had been sent an advanced ballot by mail, but voted atthe polls. They did not vote the advance ballot. lt is recommended to accept thes€ ballots. Commissioner Rodger Sparks moved to accept the ballots as recommended. S€conded by Commissioner James LWeese. Motion passed 5-0. 6 Jamie Allen presented three ballots where the voter had not updated their name on their voter registration, trut did vote the correct ballot; it is recommended to acc€pt these ballots. commissioner Monte shadwick moved to accept the ballots as recommended. seconded by commissioner James L weese. Motion Dassed 5-0. 7 Jamie Alln presented five provisional ballot where the unaffiliated voter signed the affiliation declaration on the provisional envelope, but did not comprete the voter registration card; it is recommended to accept these ballots. Commissioner James L Weese moved to accept these ballots aa recommended. Seconded bv Commissioner Rodger Sparks. Motion pessed 5-0. SAL'NE COUNW BOARD OF CON/|/M'SSIONERS' M'NUTES CONi'NUED Mondov. Auoust 73. m78 8 Jamie Allen presented three provisional ballots the poll work€r processed an affiliation as a provisional; it is recommended to accept these ballots. Commissioner Monte Shadwick moved to accept the ballots as recommended- s€conded by Commislioner Rodger Sparks. Motion passed S-0. 9 presented Jamie Allen six provisional ballots where the poll worker was unable to find the voters name in the poll book, but the name was listed; it is recommended to accept these ballots. commissioner Monte shadwiak moved to accept the ballots as recommended. Seconded by Commissioner Rodger Spa*s. Motion passed 5-0. 10 presented Jamie Allen two provisional ballots where the votef's poll book status was listed incorrectly; it is recommended to accept these ballots. Commissioner Monte Shadwick moved to accept the ballots as recomm€nded. Seconded by Commissioner Rodger Sparks. Motion passed S-O. 11 Jamie Allen presented one provisional ballot where a voter voted in advance and then voted at their polling location; it is recommended to deny this ballot. commissioner Monte shadwick moved to denv the ballot as recommended. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 72 presented Jamie Allen one provisional ballot where the voter did not provide photo lD; it is recommended to denythisballot. Comrhissioner Rodger Sparks moved todenythe ballot as recommended. Seconded bv Commissioner Monte Shadwick. Motion pass€d 5-0. l5 Jamie Allen presented 14 provisional ballots where the voter wanted to vote the party th€y w€re not registered with; it is recommended to deny these ballots. comlnissioner Rod8er sparks moved to denv the ballots as recommended. S€conded by Commissioner Monte Shadwick. Motion Dassed S-0. 14 Jamie Allen presented one advance provjsional ballot that was returned without a signature; it is recommended to denythis ballot. commissioner Monte shadwick moved to deny the ballot as recommended. Seconded by Commissioner Rodger Sparks. Motion passed S-0. Jamie Allen presented 20 provisional ballots where the voter was not registered in saline countvi it is recommended to deny these ballots. Commissioner Mohte Shadwick moved to deny the ballots as recommended. Seconded by Commissioner Rodger Sparks. Motion pass€d S_0. Jamie presented Allen one advance provisional ballot where the voter was sent an advance ballot bv mail thev did hot vote, but then went to the wrong polling location to vote; it is recommended to partiallv count this ballot, Commissioner Monte Shadwick moved to partially count the ballot as recommended. Seconded bv Commissioner Rodger Sparks. Motion passed 5-0. 2115 SAL'NE COI]NIY AOARD OF COMMISSIONERS' MINUIES CONIINUED Monddv, Audust 13. 2078 lamie Allen presented one advance provisional ballot where tbe voter returned the ballot with a different addressthan on their voter registration; it is recommended to partially count this ballot. Commissioner Monte Shadwick moved to partially count this ballot as recommended. Seconded by Comlnjssioner Rodger Sparks. Motion Dassed 5-0. 18 Jamie All€n presented three provisional ballots where the voter voted at the wrong pollihg location; it is recommended to partially count th€s€ ballots. Commissioner Monte Shadwick moved to partially count the ballots as recommended, Seconded by Commissioner Rodge. Sparks. tvlotion passed 5-0. 19 Jamie Allen presented three provisional ballots where the voted had moved within the County, but had voted at the wrong polling location; it is recommended to partiallycount these ballots. Commissioner Monte Shadwick moved to partially count the ballots as recommended. Seconded by Commissioner Rodger Sparks- Motion Dassed 5-0, Awrovol ol Results There were 88 provisional ballots approv€d to be counted, 37 provisional ballots denied, and eight provisional ballotstobepartiallycounted.96ofthe133provisionalballotswilleitherbecountedorpartiallycounted. Jamie Allen discussed the ballots that were issued, but not voted due to being returned from the post office as non deliverable, voter deceased, orth€ voter was unable to vote. Commissioner Monte Shadwickmovedto recess for 30 minutes while the votes are being opened and counted by the counting board and to reconvene at 10:00 AM. Seconded by Commissioner James I Weese. Motion passed 5-0. Commissioner Robert Vidricksen reconvened the heeting at 10:00 AM. Jamie Allen asked for an additional 45 minutes. Commissloner Monte Shadwick moved to recess until 10:45 AM. Seconded by Commissioner Michael J White. Motion passed 4-0. (Commissioner Rodger Sparks was not present at the vote). Commissioner Robe Vidricksen reconvened the meeting at 10:55 AM. Jamie Allen, Saline County Clerk, discussed the canvass board procedures and infolmed the Commission that one envelope did not include a ballot. Commissioner Monte Shadwick moved to approve the count as printed, Seconded by Commissioner Rodger Sparks. Motion passed 5-0. Jamie Allen stated the results would be on the Saline County website. Adjoumment Commissioner Monte Shadwick moved to adjourn the meeting at 11:00 AM. Seconded by Commissioner lames L Weese. Motion passed 5-0. D$uments Sbned DS200Zero ReportTape, ERM Zero Report, DS200 ReslltsTape, ERM Results Report OIrke Cotle6 Representative Diana Dierks, Anna Mark, Trent Logan, Todd Pittenger. Karen shade, Joan Ratzlaff, Jason Beets, clarke sanders BOARO OF COUNTY COMMISSIONERS SALINE COUN|Y BOARD OF COMM'SSIONERS' M'NUrES CONiINUED Mondov- Auoust 7i. 2018 Rdter 5,otl5, Dl'l.ict 3, Vkc Choirmon oor,8-38-lorr -ffiffi HTC. f- zf- b tc Shadtrt*. Db|''ra L Comn btbn r oot. K'21'zol7 SAUNE COUNTv BOARD OF Co//ITIMISSIONERS' M\NUTES Tuesddv. Auoust 74, 2078 Meeting t - Cdll To Ordel Commissioner Robert Vidricksen called the meeting to o.der at 8:30AM with all Commissioners present foi the following agenda. Executive *ssion commissioner Monte shadwick moved to recess to Executive session under the Attorney crient privirege exception to the Kansas open Meetings Act for pending litigation. seconded by commissioner James Lweese. passed Motion 5-0, Also present were Mike Montoya, County Counselor; Rita Deister, Countv Administrator: and And.ew Manley, Assistant County Administrator/Director of Finance. The Executive Session began g:30 AM and the regular session .econvened at 8:55 AM. No action was taken. MeeEng ll - Cdll To Ofder commissioner Robert vidric kse n carred the meeting to order at 9:ooAM. Jamie Aflen, sarine county crerk, called the rollofattendance with all Commissioners present for the following agenda. Public Forum i/orman Mannel, salina, spoke about highertaxes and citizen participation. Karen shade, salina, shared a retter from the Kansas Department of Heallh and Environment. DarrellAllison, shared a letter he is presenting to the Fair Board. Approwl oI Publk Forum Agendo Commissioner Monte Shadwick moved to approve the agenda for the public forum as presented. Seconded bv Commissioner Rodger Sparks. Motion passed S-0. Lit€stock ond Expa 2nd euor'€t u4ote Rick Lamer, Livestock and €xpo Director, dis€ussed the tivestock and Expo 2nd euarter update. He discussed the Noxious weed Department, Expo center, county Farm, and plans for september. Rick lamer also stated he received an emailfrom Kala Ade about a meeting the fi6t week ofSeptember. He also statedthe Exoo Evaluation should be wrapped gth. up by october commissioner Rodger sparks commended the Livestock and Expo department on their work. RFA #77'78 Sunflower Adult Doy Seruices tnc. Contruct Rosie walter, senior services Director, discussed RFA #175-18 sunfrower Adurt Day servrces hc. contract. sehior services request co,nmission approvarto enter into a contract with sunfrowerAdurt oay services, Inc. to continue providing food services for thei. patrons. senior services provides mears for sunfrower Adurt Day services, Inc. ensuring their patrons receive a nutritious well,balanced meal. when sarine county took over the commission on Aging, their existing contract terminated. County Counsel and seniorservice staff have worked together to develop the presented contract. Staff recornmends approving the new contract proposal as submitted by staffand approved by county council. commissione. Robert vid ricksen asked the length ofthe contract- Rosie warter stated the contract is for one year, comhissioner Rodger sparks moved to sign the contrad wlth SunflowerAdult Day S€rvices Inc. as requerted by staff. Seconded by Comm,ssioner James I Weese. Motion passed 5 O. 2118 SAL'NE COUN|Y BOARD OF COMM'SS'ONERS MINIJnES CONI'NIJED Tuesdav. Auoust 74, 2078 nFA #77+18 Bid Aword for Ptoject #7&5374 Woter weu Rood Bridge commissioner Monte shadwick moved to remove RFA fl174-18 from the table for consideration and possibl€ action. Seconded by Commissioner Rodger Sparks- Motion passed 5{. Darren Fishel, Road and Bridge project Administrator, discussed RFA #174-18 8id Award for St&5374 Water Wdl Road Bridge. He asked the commission to reject all bids for the Project until the appropriate engineering staff can be hired and can review and oversee the Project and possibly rebid it at such time. Commissioner Monte Shadwjck stated that in r€spect to RFA f17+18 and given the fact the county does not currently have an engineer and without knowing enganeering costs for the project, he moved all bids be rejected, the county can relook at this project down the road after the issues relating to the Ehgineer services has been addressed. seconded by commissioner Rodger Sparks- Motion passed 5-0. RFA ,17678 FY18 4th Quorter tuvenile Budget AdJustment Annie Grevas, Community Corrections Director, discussed RFA #17G-18 Fy18 4th euarterJuvenile Budget Adjustment. community co.rection is reguesting commission approval forthe following budget adjustments for FiscalYear 2018 in the amount of 537,462.14. Fortheluvenile budgets, benefit costs were much lessthan projected for FY18. Salary expense wa! also lower due to a long term elnployee leavinB and another position being vacant for serval months- lf allowed, 534406.76 of the remaining amount of these funds will be moved to pu cove th e rchase of the new modular panel systems for our new location. ou r old systems could not be set up in the same conliguration in the new space and we were not able to buv new piecesto fill in becalse the panelsystems we had are now obsolete and the electrical connections olour old system would not connect to those ofthe new pieces. The excess personnelfunds were also moved to cover a total of s3,055.38 in other areas ofthe JIAS, JISP, CM, & llP budgets. Staff recommends approvalto move funds es requested to categories in which they are needed. commis3ioner Rodger sparks moved to approve to move the requested dollarsaslistedinRFAflT6-lswithintheKDocFyl8Juvenileprogrambudgetsasrequested.Secondedbv Commissioner Monte Shadwick. Motion passed 5-0_ 10 RFA #777-78 FY78 4th Quorter AtSp ond Behoviorol Heotth Budqct Adjustments Annie GrevaE comrnunity corrections Director, discussed RFA tt#177-18 Fy18 4th euarter Alsp and Behavaoral Health Budget Adjustment. community corrections is requesting commission approvaltor budget adjustments for Fiscal Year 2018 in the amount of 510,398.62. For the Alsp budget, during Fy18, thrs agency experienced increased eJ(penses due to a change in ownership at our previous location, and the resulting move to a new location a total of 5s,6oo.2L was moved from the travel, communication, supplies & contractual categories to the facilities categoryto cover utilities expenses that were not anticipated. 53,039.42 was moved from .ontractual to personnel. Personnel expenses were higher than anticipated on the adult side due to overtime expenses and the government not releasing federalgrant flnding that has covered one ofthis agency,s drug court ISO's salaries in the past. 5616.29 was also moved from the travel category to training to cover registration expenses. staff recommends approval to move funds as requested to categories in which they are needed commissioner Rodger sparks moved to approve to hove the requested dollars as listed in RFA f177- 18 with the Kansas Department ofcorrections Fy18 budgets as requested by staff. seconded by commissioner Monte Shadwick. Motion Dassed 5-0. 11 Meeung - Adjounment commissioner Monte shadwick moved to ad.iourn the meeting at 9:33 AM. s€conded by commissioner James I Weese. Motion passed 5-0. 72 Meeting t - CallTo Otder commissioner Robert vidricksen carred the meeting to order at 9:38 AM with ar commissioners p.esent for the following agenda. SAL'NE COUNTY BOARD OF COMM'SS'ONERy MINUTES CONNNUED Tuesdov. Auoust 74. m\g Woter Well ond Ohio Skeet poving Discussion Darren Fishel, Road and Bridge Administrator, discussed water well Rd and ohio street in need of being paved He stat€d thisrrea is part ofthe rawsuit. commissioner Robertvidricksen asked what pavin8 means. Darren Fishel stated asphalt overray. commissioner Robert vidricksen asked about the businesses having access. Darren Fishel stated half the road would be worked on at a time to allow busrnesses to contrnue to have access. commission Monte Shadwick asked how long it wi take. Darren Fisher stated it wourd take a week. lt was the consensus ofthe commission for Da'en Fisherto bring an RFA next week before the Board of County Commis5ioners for action. t4 Cou nty Administotorc tr Note Rita Deister, county Administrator, discussed upcoming dates. she arso updated the commission on the Road annexation case; Road and Bridge shop; and the chip searon water we . she arsodiscussed the vorkswa8en settlement She is asking to apply for the grant to replace a vehicle that needs scrapped. rt was the consensus of the Commission tq proceed. 15 Meeting l - Adjournment commisrioner Monte shadwick moved to adjourn the meeting at 9:59 AM. second€d by commissioner James Lweese. Motion passed 5-0. Doeuments ggned A/P Detail Check payroll; Register; A/p Detail Wire Register; A/p Detail Cash Requirement Summary; Sunflower Adult Day Services Inc. Contract; Fy18 4th euarter Juvenile Budget Adjustment;4th euarter Atsp and Behavioral Health Budget Adjustments 77 Office Colle's Jason Eeets with the Salina Journal; Karen Shade; Norman Mannel; ludy Larson; Darrel Allison BOARD OF COUNTY COIII MESIoNERS SA'INE COUNIY, KANSAS Robett VA.H6en, Dbdct Z Chotrmcn Rodg.r sporll., Dlst id 3, Vk Chohtno,n t\. "^*Bd.B- Mrcho.l t !}/'l|t., Dt trld S, e.omrnk''ion.r oo* f 'v('t6 2t20 SALINE COUNTY AOARD OF COMM'SSIONERS' M'NUTES CONTINUED fuesdov, Auoust 74- 2078 tH: f counw Y t*d 2L2L SAUNE COUNTY BOARD OF COMMISSIONERS' MINUiES Tuesdav, Audust 27. 2078 Publk Forum 1 Coll fo Oder commissioner Robert vidricksen called the meeting to order at 9:oo AM. ramie Allen, saline county clerk, called the roll of attendance with all Commissioners presentfor the following agenda. 2 Public Forum Norman Mannel, Salina, spoke about conrrac.s. 3 Awrowl of the publk Forum Agendd commissioner Monte shadwick pubric moved to approve the agenda fof the Forum as presented. seconded by Commissioner Rodger Sparks. Motion passed S-0. 4 2079 Distrid Court Budget Approwt Todd Heitschmidt, District Court Administrator, discussed rhe 2019 District Court budget. The proposed expenditures for Budget Year 2019 is S50o,oo0.oo. commissioner Monte shadwick moved to accept the 2019 District Court budget as presented. Seconded by Commissioher Rodger Sparks. Motion passed S_0. 5 RFA #17918 prcject #7&5373 poinq Controct Exhnsion Darren Fishel, Road and Bridge Administrator, discussed RFA f179-18 project S18_S373 paving Contract Extension The request is to discuss and take appropdate action to extend the paving contract awarded to APAC Shears, Salina Branch, for the furnishings ofalltoolE equipment, and labor required to provide profile millinS, leveling and slrface course overlay on two sections of roadway. The cost for the overlay on these two sections of road is approximaterv 5173,725.60. s€ction 1: water wefi Road fyom ord 81 Highway to ohio street (1 mile). S€ction 2: Ohio Street from Water Well Road going north to the Salina City t-imits (1/2 mile). This pavement has been in stress and need of repairstor severalyears now, lt isa section ofroadwaythatis involved in the annexation rawsuit. There is s1m,577.11 in what is considered to be the tippinS fee account. This account was created to defer some ofthe maintenance cost and retire bonds for buirding a portion of water wellRoad Road ahd p.oposes Bridge zeroing out the barance ofthisaccount and pay the remainder from the contractual asphart account ApAc shears was the row bidder and awarded a paving contract for Siline county Project #1&5373 on May 1,2018. ApAc shears has agreed toextend this price for extra work on the project. There is ranguage in the contract that arows us to modify the contract dependent upon avairabre funding. countycounser was sought on the regality ofthe issue and wasapproved. staff recorn mends accepting the proposal trom APAC Shears perform to this work. The monies are availabte and can be scheduled to coincide with the existing contract and prices. rt wifl extend the rife ofthe pavehent 12-1s years before a rebuild will be needed. lt will also correct some of the ride for the Railroad tracks on Water Well Road. commissioner Robert vidrickse n asred about the timerine. Darren Fisherstated itwourd probabry bethe middle ofSeptember or middle ofOctober. Commissioner Robert Vidricksen cautioned to rry to work around harvest commissioner Rodgersparks moved to pavihg siSn the contract extension with ApAc shears, sarina in the amount of5173,725.60 as requested by staff, seconded by commissioner Monte shadwick. Motion passed 5-0. 2t22 SALINE COUNIY SOARD OF COMM$S/oNERS' M|INUIES CONNNUED Tuesdov. Auotst 27. 2078 6 RFA #78G18 Bid Awstd for Mulching Attdchment Darren Fishel, Road and Bridge Administrator, discussed RFA #18G.18 Bid Award for Mulching Attachment. The request is to discuss and take appropriate action on a Saline County Road and Bridge Department request to purchase a mulcher attachment and related items for a hydraulic excavator. Two bids were received: sellers Equipment, Salina, for 535,259.00 and MurphyTractor, Topeka, for 553,800.00. Upon receiving the bid, Darren Fishel contacted Sellers and expressed some concerns with the difference in pricing. They contacted the manufacturer and Bradco offer€d to make an attachment to the county's specifications for a demonstration to alleviate any concerns th€ county may have. Thisisth€causeofthelagtimefrombidopeningtotheRFAfor purchase; it took time to get the machine built shipped and set up. There is no expectation for purchase. staff recommends acceptinS the proposal from sellers Equipment. This unit replac€s one that was sold on purple wave several years ago. The excavator that op€rated and burned down and the unit, due to age had become unsaf€. lt was decided to wait to replace it until: there was appropriate equipment to meet the operation requirements; types of mulchers could be researched and evaluated for safety and functionality. sellers was provide able to a machine for demonstration. lt meets those two crit€ria as wellas being the low bid. The county would be purchasing the demo unit. rt was rnade to specifications and excavator hydraulic output. commissioner James L wees asked about life expectancy. Darren Fishel stated fifteen years with a one vear warranty and 1000 hours on the mulchin€ teeth. Commissioner Robert Vidricksen thanked Sellers for working with the county commissioner rames L weese moved to award the bid for the mulching attachment to Seller's Equipment in the amount of s34,259.00. seconded by commissioner Michael J white. Motion passed 5-0. 7 Policy rpt0.32 Purchqsing Discussion Andrew Manley, Assistant county Administrator/Director of Finance, discussed policy f40.32 purchasing. The propos€d policy changes the levels ot purchasing amount and clarifies wording throughout the policy. Commissioner Monte Shadwick moved to adopt the policy name and changes as presented. Seconded bv Commissioner James I Weese. Motion oassed 5-0. 8 Po,ticy E4O.4O Cettutor Equipment Discussion Andrew Manley, Assistant County Administrator/Director of Finance, discussed policy f4O.40 Cellular Equipment rhe poliq/ has not been updat€d since Aprirof2oo2, and new verbiage and technorogy was added. Commissioner James L Weese moved to adopt the policy name ahd changes as presented. Seconded by Cornmissioner Michael J White. Motion passed 5-0. 9 Polky #4O./B percondl Mobile Devae Acceptobte Use policy Discusrion Andrew Manley, Assistant county Administrator/Director of Finance, dis.ussed policy#40.48 personal Mobile Device Acceptable Use. The proposed policy updates procedures and verbiage. Commtseoner Monte shadwick moved to adopt the poricy name and change5 as presented. seconded by commissioner Rodger Sparks. Motion pass€d 5-0. L0 Announcements Commissioner Robert Vidricksen spoke about the Salina Airport Authority meetjng he attended. commissioners Robert vidricksen and rames L weese will be attehding the Farm Bureau meeting this evening. Commissioner James L Weese will attend the KAC meeting in Manhartan. 'J,l Adjournment Commissioner James I Weese moved to adjourn the meeting at 9:45 AM. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. Meetitg tt - Coll To Order Commassioner Robert Vidricksen called the meeting to order at 9:5OAM with all Commissioners present for the following agenda. SAL,NE COUNTV SOAND OF COA/,MISS,oNER', MINufEs coNf'NUED fuesdov, Audust 21, 20lg County Engineet glection prccess Discussion Marilyn [eamer, Human Resources Director, discussed the County Engineer Selection Process. She stated there a.e currently three applicants. commissioner Robert vidricksen recommended having five or six people on the interview board to include: Rita Deister, county Administrator; Marilyn leamer, Human Resources Director; Andr€w Manley, Assistant County Administrator/Djrector of Finance; Darren Fishel, Road and Bridge Administratorj Michael J white, county commissioner; and a professionar engineer. rt was the consensus of the Commission to rnove forward with the recommendations. t(WOnC Lettet DetegoE Discussion Marilyn leamer, Human Resources Director, presented a letter she received from KWORC requesting a del€gate or alternate for the KWORC Conference. Executive Session Commissioner Monte Shadwick moved to recess to Executive Session under the €mptoyer/tmployee Negotiations exception to the Kansas Open Meetihgs Act, Seconded by Commissioner Michael J White. Motion carried 5-0. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant County Administrator/oirector of Finance; and Marilyn Leamer, Human Resources Director. The Executive session began at 10:04 AM and the regular session reconvened at 10:14 AM. No action was raken_ October 75, 2078 County Commission Meeting Chonge commissioner Robe.t Vidricksen suggested tentatively moving the Octobef 1G,2018 Board ofCounry CommissioneG meeting to October 18, 2018. lt was the consensus of the Commission to change the meeting date. Cw nty Admi nistrotor s UNote Rita Deister, County Administrato., discussed the Jail Advisory Meeting, Expo Center, ano lpcomang dates. Andrew Manley, Assistant county Admin istrator/Director ofFinence, discussed the Buirding Authoiity, Expo Center, Code Book, Risk Management, and bid opening procedures. Executive *ssion Commissioner Monte Shedwick moved to recess to Executive Session under the Non-Elected personnel exception to the Kansas Open Meetin8s Act. Seconded by Commissioner James L Weese_ Motion passed 5_0. Alsopresent were Rita Deister, county AdministGtor. The Executive s€ssion began at 10:25 AM and the regular session reconvened at 10:35 AM. No action was taken. 10 Meeting tl - Adjournment Commissaoner Monte Shadwick moved to adjourn the rneeting at 10:35 Alvl. Seconded by Commissioner James t Weese. Motion passed S O. 11 Meetings A,tended August 15: Sariha Airport Authority - comrnissioner Robert vidricks€n. AuSust 21: B!irding Authority 80ard Meeting - Commissioners Michaelj White, Rodger Sparks, and Monte ShaJwick. Documents S6ned A/P Detail Check Register; A/p Detail Wire Register; payroll; A/p Detail Cash Requirement summary; 2019 District court Budget; warer welr Road pavinS contract Extension with ApAc shear; Award for Murching Attachment with Sellers policy purchasing; Equipment; 40.32 policy40.40 cellular t;uapment;'id policy40.48 Personal Mobile Device Acc€ptable Use; Election Abstract; correct;on Ora"rr, e"rroi"t erop"rty _ #2O1g.oo386 2724 SALINE C(NNTY EOARD OF COMMISSIONERS' MINUiES CONNNUEO fuesddv. Auoust 2t. 2078 Ofihe Collerc Jason Beets with the Salina Journal, Norman Mannel, Duane Wuthnow BOARD OF COUiITV €OMMISSIONERS sAr-rNE coultw, tGNSAs nobat Vidfttun, Dkatict 2, Chohn oo "^,,f/ufu edger S'dtb, Diffi 3, Vte Chot'l',,o,n si+* Ml.''.t t lrlhft.,', Ditattd 5, Commtteto/'gr Hffi fiLJ".L t't'6-tt ona. Srra&tl& DbtrLt t, Commbstoaal. oor,&-ZX'v\-3 SAL'NE COUN|Y BOARD OF COMMIS5//ONENS' MINUTES fuesdov. Auoust 29, 2O7g Publk Forum 7 CoI fo otdel Commissioner Robert Vidricksen call€d the meeting to order at 9:O0AM. JamieAllen, Saline Cou nty Clerk, called the roll ofattendance with Commissioners Robert Vidricksen, Monte Shadwick, and lames t Wees€ p.esent and Commissioners Michaell White and Rodger Sparks absent for the following agenda. 2 Public Forum Norman Mannel, sarina, discussed a tree murcher and recording study sessions. roah Rat2ratf, sarina, discussed the salina Area worker's coarition tabor Day event on sept€mb;r 3, 2o1g from 6:00 pM - 8:30 pM ar Ad Astra Eooks & Coffee House. 3 Approval ol pubfic Forum Agendo Commissioner Monte Shadwick moved to approve the agenda for the publicrorum as presented. Seconded by Commissioner James L Weese, Motion passed 3-0. 4 Approvol oI County Commission Minutes Jor August 7, ZOTI commissioher Monte shadwick moved to accept the county com|nission minutes ofAugust 7,2018 as presented. Seconded by Commissioner James I Weese. Nlotion passed 3_0. 5 Approwl ol County Commistlon MinuAs tor Aulust 7A, 2O7B Commissioner Mohte Shadwick mov€d to accept the County Cornmission minutesforAueust 13,2018 as presented. Seconded by Commissioner James I Weese. Motion passed 3_0. 6 Approwlof County Commission Minutes for August 74, 2O7g Commissioner Monte Shadwick mov€d to accept the County Commission minutes for August 14, 2018 as presented. Seconded by Commissioner James L Weese. Motion passed 3-0. 7 Approwlof County Commlssion Minutes lor August 21" 2O7g Commissioner Monle Shadwick moved to accept the County Commission lninutesfor August 21,2018 presented. s€conded by commissioner as lames I weese- Motion passed 3-o. 8 Proclomotion lor September 2O7B o, Notionol Recovery Month Don Greene, Central Kansas Foundation, presented the National Recovery gy peopre Month proclamation. seeking help' who experience hentar and substance use disorders can embark on a new path toward improved health and overallwellness. The focus of NationalRecovery Month tf,l. S"oil.i*ir," *f"brate theirjourney with the ioin the Voices for Recovery: Invest purpose, in Health, Home, _j Corrnrn,,r. Recovery spreads the message Month that behavioral health is essential to health prevention and one,s overall wettness, ana that works, treatment is effective, and people recover. ff," irp"., .i,n""i"i"nd substance disorders is apparent use arrectedbytheseconJ,;;;;;;;;;ilk:T;:r:.:lll"i:i;:fli:i:l".:i':Jlif"y:,:;:;:l,ffn,"in our local commun affected by mental and substance use disorderu ly."t.tng communities about prevention, *" the treatment, and ,ecovery"*.r"n".r;;;;;;,;;", resources,h;, "o*",rn, Monte Shadwick commissioner moved to proclaim Septembe, ZOfe a" Naiional ";" ";;"". by Comrnissioner R;"rr'*.*n ,.r r",,* a"unty. Seconded James t Weese. Motion passed 3_O. 2126 SALINE COUN|Y EOARD OF COMMISS'ONERS' MINUIES CONT'NUED fuetddv, Auoust 28, 2OlB 9 RFA 8781-78 Ksnsos Forcst Setvice crcnt David Turner, RFD f5 Chiel discussed RFA #181-18 Kansas Forest Service Grant. The Oistrict was awarded a Kansas Forest Service Grant to purchase a wireless communication system for one ofthe department units, The grant was submitted in April of 2018 and was awarded the first of August 2018. The Grant itself is a 50/50 matching fund with the total award for 52,800.00. The Depa.tment itself would be responsible for g1,4O0.OO of the award amount. Steff has received quotes from vendors for the following Firecom 210 wireless syst€m. The bids include: Ka-Comm (53,297.66); FeldFire (S3,247.00); and Weis Fire (52,340.72). Staff recommends approving the grant from the Kansas Forest Service and proceed with the purchase from Weis Fire for the amount of 52,340.72 for the wireless headset system. The department,s requirement would be 51,170.35 of the total purchase. The matching grant fonds would come from the new equipment line item_ The County Administrator noted the wireless communication system is compatible with future radio purchases. Commissioner James I Weese stated that is a great benefit for the safety of the firefighters. Commissioher Monte Shadwack moved to approve the purchase of a wireless communication system by accepting the Brant and purchasing the Firecom 210 wireless system from the lowest bidder as recommended. Seconded by Commissioner James I Weese. Motion passed 3-0. LO Announcemenb commissioner Robert vidricksen stated the Solid waste Management committee still needs three members. Commissioner Robert Vidricksen also stated he attended the Chamber breakfast. lI Adjoumment commissioner Monte shadwick moved to adjourn the meeting at 9:17 AM. seconded by commassioner James L Weese. Motion passed 3-0. Meeting - Cott fo Order commissioner Roben vidricks€n carred the meeting to order at 9:20 aM with commissioners Robert Vidricksen, Monte Shadwick, and James L Weese present and Commissioners MichaelJ White and Rodger Sparks absent for the following agenda. Trcnsryrffiion fosk Force plonning Meetinq aJNoE Darren Fishel, Road and Bridge Administrator, discussed the Transportation Task Force planhing Meeting. He stated the meeting will be September 6,2018. Rood qnd Bridge Mini Oew Discussion Darren Fish€1, Road and Bridge Administrator, discussed formine a mini crew. He stated the rnani crew would improve and clean the dilches and discussed the different rores and costs. commissione. Robert vidricksen stated he was interested in this and doing a triar run. commissioner Monte shadwick stat€d sarine county had a crew until 2006. Darren Fisher stated they stil have the equipment from that crew. ,. was the consensus of the commission togather more information and bring it back to the commission for further discussion. County Adm i nistrotors lJpdote Rita Deister, county Administrator, discussed upcoming dates. lt was the consensus ot the commission to do a ribbon cutting with refreshments at the new Road and Bridge building on S€ptember 14,2018. Adjoumment Comhissioner Monte Shadwick moved to adjourn the meeting at 9:47 AM. Seconded byCommission James L Weese. Motion passed 3-0. Meetings Aatended August 21: Tri Rivers Fair Board Meeting - Commissioner Rodger Sparks. August 22: Chamber of Commerce Board Meeting - Commissioner Robert Vidricksen. 2L27 SALINE COUNTY BOARD OF COMM'SS//ONER5, MINIJIES CONq'NIJED Tuesdav. Auaust Zg, 2O7g Documents $gned A/P Detail Check Register; A/p Detail Wire Register; payroll; A/p Oetail Cash Requirement summary; County commission Minutes August 7, 2018; county commission Minute; Augr.t f:, 2;i8; cornty corn.irrion Minutes August 14, 2018; County Commission Minutes Ar.rgust 21, 201i8; ruronth September 2018 Proclarnation. '"'on"in".ou".y Olfrce Cotte/,s Jason Eeets with the Salina Journal; Norman Mannel,loan Ratzlaff EOARD OF COUitTv COM'Ti SS|ONCRS Rob.n Vuft:l(,rn, D,ltattd Z Cl,oitmon ** qfle s,otb', o&t 3. vb chohndn '*:## OATI h#-#. Mlchoct t Whn , Dt tttct S, Commbrtoner MonE Shodwkl, Dbdca t, Commlrrb,tcr 272A SALINE COUNTY BOARD OF COMMIsSIONERS' MINIJ1ES Tu e sdov. k ptem ber A. 20 78 7 Public Forum 7 CoI To Order commissioner Robert Vidricksen called the meeting to order at 9:00 AM. iamie Allen, 5aline Countv clerk. called the roll of attendance with Commissioners Robert Vidricdsen, Rodger Sparks, and lames LWeese present and Commissioners Monte Shadwick and MichaelJ White absent for the followrng agenda. 2 Approvol of the publE Forum Agendo commissioner Rodger Sparks moved to approve the agenda for the public forum as presented. seconded bv Commissionea lames I Weese, Motion passed 3-0, 3 Approvol of the County Commission Minutes for Augutt 29, ZOTS Commis5ioner Rodger Sparks moved to accept the County Commission minutes ofAugust 28,2018 as presented. Seconded by Commissioner James L Weese. Motion oassed 3-0. 4 RFA #778-78 Americon Red Ooss Memomtdum of unde5tonding Hannah Stambaugh, Emergency Management Director, discussed RFA #17g-1g American Red Cross Memorandum of Understanding. In the process ofthe review oftheCounty Emergency Operations plan, it was discovered the County's Memorandum of Understanding with the Red Cross was out of date and needed revisions. This request for action is to have the chairman of the Board of county commissioners sign a new memorandum of understanding. Stafl recommends the Chairman of the Board of County Commissioners to sign the memorandum of understanding. Saline County and Emergency Management Agency has a strong history of cooperative partnerships in all levels of emergencv preparedness and wish to continue to foster that relationship with this memorandum of u ndersta nding. commissioner Robert vidricksen stated Red cross is an important organization and Elad we have this relationship. Commissioner James L Weese asked ifthe Red Cross was involved in revising the doc{rment. Hannah Stambaugh stated yes and it was also reviewed by the County Counselor. The Memorandum of Understanding is effective as of August 1, 2018 and will expire August 1, 2023. Commissioner Rodger Sparks moved to sign the memorandum of understanding with the American Red cross. Seconded by Commissioner James ! Weese. Motion oassed 3-0. 5 Announcements commissioner Robert Vidricksen stated that commissioner Robert Vidricksen and lames I Weese. Rita Deister. and Andrew Manley attended the County Commissioners Area Regional MeetinS last week. He also stated that last week he, county Administrator Rita Deister and Assistant County Adminirtrator/Director of Finance Andrew Manley attended theJail Reduction Meeting. 6 Adjounment commissioner Rodger sparks moved to adjourn the meeting at 9:06 aM. seconded by commissioner lames I Weese. Motion Dassed 3-0. 2 Meeting t,. Coll Tootdel Commissioner Robert Vidricksen called the meeting to order at 9:08 AM with Commissioners Robert vidricksen, Rodger Sparks, and James L weese present ahd commissjoners Monte shadwick and Michael J White absent for the following agend.. SAUNE COUNW BOARD OF COMM'SS'ONERS' M'NUIES CONNNUED fuesdov. s€ptember (N. 2078 Co unty Adm inistrotot s Update Rita Deister, County Administrator, updated the Commission on different projects. Commissioner Robert Vidricksen stated it wouldn't be long before theJailAdvisory Committee will be presentingto the public. He stated he believed the plans were in the best interest of Saline County. Commissioners Robert Vid ricksen and lames I Weese discrjssed the County Commjssioners Regional Meeting Iast week. Rlta Deister discussed the Legislative Vision Task Force. Commissioner James t Weese asked about the Expo Center. Rita Deaster stated they will be meetinB with Kala Ade from GH2 Equine Architects next week. Meeting - Adjownment Commissioner James L W€ese moved to adjourn the meeting at 9:15 AM. Seconded byCommissioner Rodger Sparks. Motion Dassed 3-0. Meetingt Attended August 29: North Central Kansas Regional Commissioner's MeetinB - Commissioners Robert Vidricksen and James I Weese. August 30: Jail Reduction SubCommittee -Commissioner Robert Vidricksen and Monte Shadwick. Documents ggned A/P Detail Check Register; A/P Detail Wire Register; A/P Detail Payrollj Cash Requirement Summary; Countv Commission Minut€s for August 28, 2018j Memorandum of Understandin€ with the American Red Cross; Correction Orders: Personal Property- #2018000391, Real Estate - #2018000387. Ollke CoIe/,5 Jason Beets with the Salina Journal, Norman Mannel BOARD OF COUNTY COM MISSION ERS SATINE COUIIITY, KANSAS @oer.Mbtp., t Whh., Okfrb 5, com,''.l$lotrl MonE Shddtrk\, Dbtk:t 7, Conmktbn.r 2130 SAL'NE COUN|Y EOARO OF COMMISSIONERS' M/INUTES CONIINUED Tue sdo v. I pte mbe I A. 20 18 4 ' tt- zotg SAUNE COUNTI BOARD OF COMM'SS'ONENS' M'NUTES fuesdov- *otemtur 77. 2078 Pubtic Forum ! Coll fo Oder Commissioner Robert Vidricksen called the meeting to order at 9:00 AM. Jamie Allen, saline counly clerk, called the roll of atte ndance with Commissioners Robert Vidricksen, Rodger Sparkt lames I Weese, and MichaelJ White present and Commissioner Monte Shadwick absent forthe following agenda. 2 Public Forum Norman Mannel, asked when information regarding the jail study would be available. 3 Approwl of Public Forum Agendo commissioner Rodger spa*5 moved to approve the agenda for the public foruh as presented. Seconded by Commissioner iames L Weese, Motion passed +0. 4 Approvol oJ county Commission Minutes tor Sep'/-mber u, 2078 Commassioner Rodger sparks moved to accept the County Commission minutes of September 04, 2018 as presented. seconded by commissioner James L weese. Motion passed 4-0. 5 RFA #782-78 Communfty Coftedlons General lf C,r'rtrod Sherry Krous, Community Corredions Ditector, discussed RFA #182_18 Community Corrections General lT Contract. community corrections sought proposals for lTsuppoft servicesfrom three sources: saline county lT (55,000 a n n u a!ly); Techhiqol Consulting (58,100 annualV); and Studio F, Inc. (54800 annually plus 550 an hour if needed). community Corrections is seeking approval to sign the General lT Service Agreement with studio F, Inc. The agreement a llows Com m! nity corrections to receive the followinS lT services for a m onthly fee of 5400.00 per month: Monthly s€rver maintenance, health checks and updates, monthlydevice updates, software updates, software support, phone & email user support, onsite lser support, lemote user workstation support, consultinS, server and workstation setups, upgrades, updates, installations and migrations The monthly rate appliei to service performed between the hours of 7:30 AM to 5:0o PM Monday through Friday Any services outside ofthese hours ifrequired, would be performed for an additional fee of S50.oo per hour. Staff recommends approvingthe community coriections request to sign the Gen€ral lTService Agreement with studio- F. lnc. Commissioner Robert Vidricksen recommended s3line Countv lT due to the difference only being S2o0.0o which would equal four hours of overtime with studio F, Inc. Commissioner Rodger Sparks asked Brad Bowers, Computer Technology Director, if this would put on a burden on the lT staff. Brad Bowers stated it would not. Commissioner James L Weese asked if there was a reason why 9line County lT was not chosen. sherry Krous stated Studio F, Inc. is familiar with the system and is recommended by Administration. Commissioner James LWeese moved to sign the lTservice agreement with Studio F, Inc. as reqlested by staff. Secohded by com missioner M ichael J Wh ite. The vote was tied 2-2, a n d u/as not passed due to a lack of majority vote- Commissioner Robert Vidricksen suggested presenting the RFA again when there are five Commissioners present. 6 Flu Clinic ond Uryoming Flu season Publk Annoumement lason Tiller, Health Department Director, gave a pubiic announcement forthe public ffu shot clinics. He stated there will be a drive-thru and walk-in flu clinic on wednesday, october 3, 2018 at the 4-H building in Kenwood Park from 11:00 AM to 6:00 PM. Those attending are asked to wear short sleeve shirts. He also stated citizens can bring in their old prescriptions for disposal. Commissioner Robert Vidricksen stated last year's clinic went welland he was in and out in minutes, SAL'NE COUN|Y BOARD OF COMM'SS'C,,|/fRS' MINUiES CONNNUED fuesddv, *otember 17. 2078 '1 Soline County Codes Discussion Andrew Manley, Assistant County Administrator/Director of Financ€, discussed the Saline County codes. He proposed bringing the code book in-house and maintaining and modifying it. He stated the codebook is currently with Municode and it costs rolghly S1,000.00 per resolution plus 51,000.0Ofor a yearlyfee. Commissioner Robert Vidricksen stated thev would need a little more time to look into this. I Adlounment Commiisioner Rodgef Sparks moved to adjourn the m€eting at 9:37 AM. S€conded by Commissioner James I Weese. Motion oassed 4-0. 2 Meeting ll - Call fo Order commissioner Robert vidricksen called the meeting to order at 9:42 AM with commissioners Robert Vidricksen, Rodger sparks, James I Weese, and MichaelJ white present and commissioner Monte shadwick absent for the following ag€nda. 3 Executive gssion commissioner MichaelJ White moved to recess to Executive Session underthe Employer/Employee Negotiations exception to the Kansas Open Meetings Act. Seconded by Commissioner lames I Weese. Motion passed +0. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant Countv Administrator/Director of Finance; Mike Montoye, County counselor; and Marilyn [eamer, Human Resources Dhector. The Executive Session began at 9142 AM and the regular session reconvened at 9:52 AM. No action was taken, 4 Executlve Session Commissioner James I Weese moved to recessto Executive Session under the Non-Elected Personnel exception to the Kansas Open Meetings Act. Seconded by Commissioner Michael J White. Motion passed 4-0. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant County Admrnistrator/Dire(tor of Financej and Marilyn leamer, Human Resources Director. The Executive Session began at 9:54 AM and the regular session reconvened at 10:00 AM, No action was taken, 5 Executive Session Commissioner MichaelJ White moved to recessto Exeautive Session underthe Attorney Client Privilege exception to the Kansas Open Meetings Ad. S€conded bv Commissioner James I Weese. Motion passed +0. Also present were Mike Montoya, Cou nty C ounse lor; Rita Deister, County Administrator; Andrew Manley, Assistent County Administrator/Directo. of Finance; and Rick Lamer, Livestock/Expo Center Director. The €xecutive Session began at 10:02 AM and the regular session reconvened at 10:22 AM. Commissioner Michael J White moved to extend the €xecutive Session for 15 mihutes. Seconded bv Commission James I Weese. Motion passed +0. The Executive Session continued at 10:22 AM and the regular session reconvened at 10:37 AM. No action was taken. 6 Plannlng qnd Zoning U6ote David Neal, Planning and Zoning Director, discussed his resignation; commercial building permits, and a possible proposed request for a deed restriction change. 7 County Adminlstrotots U6ote Rita Deister, County Administrator, discussed the KAC Conference and KAC Board member submission. a Meetlng - Adjounment Commissioner Rodger Sparks moved to adjourn the meeting at 11:01AM. Seconded bV Commissioner James I Weese, Motion Dassed 4-0. SALINE COUNTY BOARD OF COMM'SSIONERS' M'NUTES CONnINUED fuesdov, gp'f,mbet 77. 20tg Documents Signed Employee Recognitions; A/P Detail Check Register; A/P Detail Wire Register; A/p Detail pay.oll; Cash Requirement summary; Countv Commission Minutes September 04, 2018- olfke co erc lason Beets wiih the Salina Journal, Norman Mannel BOARD OF COUI{TY COMM|SS|ONERS SATINE COUNTY, I(ANSAS ,^* ?'/k// Robennr^ VU c,{s.n Dkattr 4 Chairmon oon 7-4e -,/8 I - tg- 1 t*:f? oon 7'/t'/? Mrdro.t t Whft., ol.r ,9'*- "..*#. DATE- ,AonE Sr|odl,,l&, Dbtu 7, Commbsiot'ct b R Albn, county ckrk SALINE COUNTY BOARD OF COMM/,S9ONERS' M,NIJTES CONIINUED Tuesddv, Seotembet ,8, 2O7g County Adm i n i strotors u pdote Rlta Deister, county Administrator, discussed the Expo center lease and In-service day. she also stated the city ofsalina had a studv !ession about Hormes Road. commissioner Robert vidricksen asxed to senda folowup emailto the citv ofsarina to see where they are on the annexation agreement. Jamae Alen, sarine county clerk, discussed the transfer ofrownship drities to the Boerd of county commissioners for Dayton, Greerey, [iberty, Smoky View and Smolan Townships that will appear on the ballot in Novemoer. Executive Sestion Commissioner Monte Shadwick moved to recess to Executive Session under the Emptoyer/tmployee Negotiations exception to the Kansas open Meetings Act. seconded by comrhissioner James I weese. Motion passed 5-0. Also present were Rita Deister, Couhty Administrator; Andrew Manley, Assistant County Adrhinistrator/Director of Finence; Mike Montoya, county counseror; and Marirynieamer, riuman Resourc€s Director. The €xecutive Session began at 9:30 AM and the regular se;sion .""onuun"o AM. commissioner Monte shadwick moved to extend the ",9,45 Executi;e session. seconded by comhissioner James L weese Motioh passed 5_0. The Executive session continued at 9i45 AM and the regular session reconv€ned at 10:00AM. No action was taken_ Executive Session Commissioner Monte Shadwick moved to r€cess to Executive Session under the Attorney cta€nt exception to the Kansas Open Meetings Act. Seconded by Commissioner James L Weese. Motion passed 5_0. Also present were Rita Deister, county Administrator; Andrew M.nrey, Assistant county Administrator/orrector of Finaoce; Mike Montoya, county counseror; and Jason Tirer, Hearth Department Director. The Executive session began at 10:00 AM and the regula. session reconvened at 10:15 Alvi. No action was talen_ Executive Scssion commissioner James I weese moved to recess to Executive session under the Attorney crient exception potential litigation to for the Kansas open MeetinSs act. s€conded by com.irrion", passed ruron," ,n"u*ick_ Motion 5-0. Also pres€nt were Rita Deister, County Administrator;Ana."* U"nLy, n.r,rt"nt county Administratori and Mike Montoya, county counseror. The €xecutive s"Jon at ro:rs regutar session ieg; lM th" reconvened at 10:22 AM. No action was taken. "na Othet Eusiness Comrnissioner Roben Vidricksen stated he talked to a Jewell County resident about the Dane Hansen Foundation helpine with the radio tower proJect. Meeting tt - Adjounment Commissioner Monte Shadwick moved to adjourn the meeting at 1O:2S AM. Seconded bycommissioner MichaelJ White. Motaon passed S_0. 10 Meeting Attended September 11: Health Departrnent Advisory Council - Commissioner James Eridge I Weese. september 14: Road and Office Ribbon Cutting _ and Open House Commissioners Robert Vii..f.r* white..&pt 18: a"Or* ,O"rks, and MichaelJ Buitdins Autho.ity Board Meeti"c _ c"..;.;i;;";;i;;";i;il:;.d*, ,parks, and Monte 11 Documents Signed A/P Detail Check Register; A/p Detail Wire payroll; Reg:teliA/p Detail Cash Requirement commission Minutes surhmary; County for s€ptehber 11. 2018; Apptication tor rmergen., r-undsi Correction ,"no.mance Grant Orders: Real Estate _ fr2018000394. ""*i",n"", SAUNE COUN|Y BOARD OF COMMIS5/ONERS' MINUIES Tuesdov, Seotember 78, 2078 Public Forum 1, Coll fo Oder Commissioner Robert Vidricklen called the meeting to order at 9:03 AM. Jamie Allen, Seline County Clerk, called the roll of attendance with all Commissioners present for the following agenda. 2 Public Forum Norman Mannel, Salina, discussed the Road and Bridge building project cost. 3 Apptowlol Public forum Agcndo Commissioner Monte Shadwick moved to approve the agenda for the publacforum as presented. S€conded by Commissioner Rodger Sparks. Motion passed 5-0. 4 Approvol of County Commission Minutes for Septembet X.t, 2079 Commissioner Monte Shadwick moved to accept the CoLrnty Commigsion minutes of September 11, 2018 as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 5 Humon Resources Bi-Monthly UpddE Marilyn Leamer, Human Resources Director, gave the Human Resources bi-monthly update. She discussed employee updates, insurance, and blood drive. 6 RFA #183-tg Emeeency Monogement performonce Gront Hannah Stamb.uSh, Emergency Management Director, discussed RFA #183-29 Emergency Management Performance Grant. The request is to apply for and, if awarded, accept the Emergency Management Performance Grant {EMPG) which wirr be used to enhance and sustain emerSency mana8ement. Ihere is a 50/50 match r€quirement for this grant. This match will be made from the emergency management department's current operating budget. staff recommends this request be approved. These grant doflars are used and intended to be used to enhance and sustain an all hazard emergency management program. Funds received through thas grant 80 to assist in the compensation for the Deputy Director position. commissioner Rod8er sparks moved to apply for and accept the 2018 EMpG as requested. seconded bv commissioner Monte Shadwick. Motion Dassed 5-0. 1 Adjournment cornmissioner Monte Shadwick moved to adjourn the meeting at 9i10AM. seconded bycommissioner Rodger Sparks. Motion passed 5-0. Meethg - Cstl To Otdel commissioner Robert vidricksen caIed the meetinS to order at 9:16 AM with al commissione,, present for the following agenda. Soline County Code Discussion Andrew Manley, Assistant county Administrator/Director of Finance, discussed the county codes being moved in-house. Andrew Manley stated by bringing County codes in_house it would cost less, give the County more control. as well as expedit€ the process. SALINE COUNTY EOARD OF COMM'SSIONERS' MilNIJiES CONTiINUED fuesdov. s€otember 78, 2078 BOARO OF COUNW COMMISSIONERS SAI.INE COUNTY, XANSAS ?k/F Robert Vldrlcken, Dbtrlct Z Cttoittnon "^r, ffiry 2,-V-/r'tzZ oo'. 7-zs.tg Mlcha.l t MlE, Dkttt.l 5, Commbslon r "..?"rTl-Hf. ,on 1:zf'(G Mont. Shodwi4 Obtrka 7, Commlssbn r ,, Q'zs-zoty SUNE COUNTY BOARD OF COMM/'S9/ONERS' MNUTES fuesdov, *ptember 25. 20tg Public Forum I Call fo Order commissioner Robert vid rickse n ca rred the meeting to order at9:00AM. Jamie aflen, sarine county crerk, called the rollofattendance with all Commissioners present for the rollowing agende. 2 Approwl oI public Forum Agendo Commissioner Monte Shedwick moved to approve the agenda for the public forum as presented. Seconded by Commissione. Rodger Sparks. Motion passed 5-0. 3 Approwl oI County Commission Minutes lot gpAmber ,& 2O1g commissioner Monte shadwick moved to accept the county commission minutes of september 1g, 2018 as presehted. Seconded by Commissioner Rodger Sparks. Motion Dassed 5-0. RFA proiect 4 9187-18 Bid Aword for ft&5372 Aggrcgote Shoulder Construction Darren Fishel, Road and Bridge Admjnistrator, disctjssed RFA fl187-18 Bid Award for proJect 818-5372 Aggregate shourder construction. The request is to discuss and take appropriate action on a 5arine county Road and BridSe Department request to award a contract for th€ furnishings ofaI toort equipment, and rabor requrred to p.ovide aggregate shoulder constrtiction. This work is to be done at the locations designated in this Request for Action. Many ofthe asphalt roads in Salane County have little or no shoulc,er. Many years ago, the County saw the need to correct this deficiency with ah aggregate edge w"dg"._driu"fto-.o Thi. prou,o". _"".r." of safety for a vehicle that may inadvertently leave " the roadway, allowing t h" rr"., *,tnort ou", steering, which in many cases result in ac.idents. Since the program,; inception in 2015, the County has completed approximatery 40% of al asphart roads. The road; to;eceiu" tr'u .f,ou raer construction are: Kipp Road from Masnolia Road south to K_4 "cg."g"i" Highway and Old 40 Highwalie-asitrom Satina City limits to simpson Road' The project shal be compreted by December 21, 2ot8 aid nowork shal be conducted during the time of harvest activities Five contractors were invited to bid, onry one bid was recerved: ApAc-Kansas, lnc., Shears Division: Aggregate Shoulder Construction 4,O0Otons @ 533.10 (S132,400.00); Traffic Control 95,040 t.F. @ S0.29 (527,561-60); Totat cost (5159,961.60). rf," c*"tv.".pf"ii J srmirar project in March of 2017. Using these numbers and adjusting for anticipated increases in ;onstmctjon cost, the above proposal js in linewith County estimates. {A County Engineer willtypically provid" ,*,r"te., For this project an Engineer's estimate was not provided.) "n;rng,n"url The bidsweie revi"*"aiy'nJ_A Ariage Department, Engineering Divjsion, staff and all calculatic Number 18-5372 Assrec"r" sh",rd;;;;",'t:;J;;l'ij;j,i:tj-:,*Jn:';U:;fi,l',,:j"";llffj:lH]".i Award ofthis contract willalso establish the unit prices should the Cou",, have additional f,""" rrff** and elect to worl p€rformed such as shouldering the roads. Co,nrlrri.^"'. n.ic". Sparks""as moved to award the bid for Project f18-5372 to APAC Shears in th_e amount of S1S9,96f.aO Commissioner ,.Or"L"o Or.,af{. Seconded by Monte Shadwick. Motion passed S,O. ". 2138 5AL'NE COUNTV AOARD OF CofT'MISSK,4i/,ERS' MINUTES CONTINTJED fuesdov, *otember 25, 20i8 5 RFA #785-78 Done Honsen Grcnt Applicotion Annie Grevas, communitv corrections Dire€tor and sarah [ancaster from usD 305, discussed RFA #1g5-1g Dane Hansen Grant Application. Community Corrections is requesting permission to submit the ,,Restoratave Practices to Reduce lncidents of Misconduct and School Removal,, grant application to the Dane G Hansen Foundation. Th€ "Restorative Practices to Reduce Incidents of Misconduct and School Removal,, grant project willbegin November 1,2018 and end October 31,2021. A to ta I of 928,500.00 is requested forthisthreeyear project. The 528,500.00 will be used to pay for 120 slots for youth to attend mediation at S1Z5.OO Der (515,00.00), mediation S1oo.0o per week for 135 weeks to sarah Lancaster to administer the grant as a contract agent/consultant (513,500.00). Grant dollars, if awarded, will be received by Community Corrections to be disbursed as services are provided. The program wirr alow youth misconduct to be addressed through mediation, and prevent their removal from the school setting- staff recommends approving the subrnission of the Restorative Practices to Reduce Incidents of Misconduct and school Removal,, grant to the Dane 6 Hansen Foundation. Commissioner James L Weese moved to submit the Restorative Practices to Reduce Incidents of Misconduct and School Removal Brant to the Dahe G Hansen Foundation. Seconded bv Commissioner Michael I White. Motion passed 5-0. 6 RFA i782-78 Community Coftectlons Generut tT Contrcct Annie Grevas, community corrections Director, discussed RFA #182-1g Genera I lr contract. commuhity Corredions sought proposals for lT support services from three sources: S€line County lT (S5,OOO ennually)j Techniqol consulting (S8,100 annually); and studio F, Inc. {S4,8oO annually plus S5O an holr if needed). Community Corrections is seeking approvalto sign the G eneral lT Service ASreement with StudioF, Inc. The agreement alows community corrections receive to the fofiowing rrservices for a monthry fee of s4oo.oo per month: Monthly server maintenance, health checks and update, monthjy device updates, software updates, software support. phone & email user support, onsite uset support, remote user workstatron support, consulting, server and workstation setups, upgrades, updates, installations and migrations. The monthly rate applies to service performed between pM the hours of 7:30 aM to 5:00 Monday through Friday. Any services outside ofthese hours if required, would be performed for an additionalfee ofi50.0o per hour. The Contrador may choose to waive the 55O/hour after hours fee based on necessity or type ot work being pertormed community corrections considered se.ice, cost and rocation when making this decision and has chosen to seek approval for the studio F, Inc. agreement due to studio F,s lower bid as well as knowledge of and familiarity with the system. Any other provider, including Saline County lT, woutd have a learning curve adiusting to the unique needs ofthis agencl that result from our access to and reqtjirements lor various state programs utirized other considerations incrud€ the issue of staff avairabirity noted in the sarine county proposaldue to the Iar8e number of county departments for which tl,"v *","ap.".rtr". staff recomrnends approvtng the Community Corrections request to siBn the Genere I lT S€rvice Ag;eement with Studio F,Inc. On 09/11/2018 the county commission voted 2-2 (co,nmissioners James I w."a"'"nJ r"ri.rr"", white voting aye and commissioners Rodger sparks and Ro bert vidricksen voting nay, with commissioner Monte shadwick absent) The Department was anstructed to resubmit the RFA when the fu, board was present. commissioner Monte shadwick moved to sien the lr service.Agreement with studio F, tnc. as reluestec Commissioner r seconded by Rodger Sparks. Motion passed 5_0. "taff. 7 RFA #7U-78 fustice Assistonce Grcnt Applicotion Annie Grevas' Communitv corrections Director, discussed R FA f184-18 Justice Assistance Grant Apprication. CoJnmunity Corrections is requesting permission to submit the Kansas Criminallusiice CoorOinating (KCJCC), BvRNE/AG year Counsel Fircat 2019 srant apptication in the amount ofiei,ioS.ii. ro program ,ou ir"aing wi continue support the Dru8 court bv funding one DruS court Intensiv" irp.*ir;on oni."r. currentry there are three officers that provide service to tl sarary and benerits to i"",,,,,,. r,"a,"ri l""l,lli,llT;,lJlj"?iiliTj,i"T!i,"""ji,ll;,jf,l!ilir'"ifffi,,, not share in any expenses rerated to this position and shourd funding be cut or reiuceo're county wit not cover the loss for this fiscalvear or next. Theapplication is due O.,oU* Z. rOfr. io.a,sstoner moved to submitthe RodBersparks FylgjAG Grant application jnlhe amount of566,ZOi.OO Commissioner r"qr".,"A. Seconded by Monte Shadwjck. Motion passed 5_O. "r SAL'NE COUNTY BOARD OF COMMISSIONERS' MINUTES CONI'N'JED Tuesdov- Scptember 25. 2078 8 RFA #186-78 Soline County Codes andrew Manley, Assistant county Administrator/Director of Finance, discussed RFA #1g6-18 sarine county codes salane county Administration is requestin8 perrnission to pubrish the sarine county codebook on the county website and cancel the contract with Municode, an agency that currentrv pubrishes the codebook. Municode has been pubrishing the codebook since 1992. whire effective, it is not widery used by counties and costs between 51,500.00 and 53,000.00 a year. cancelling this contract will enable the county to redirect these tax dollars. In addition to a cost savants, the county wir be abre to pubrish a codebook customized to its needs and in a timely manner. MuhiCode currently publishes a universal layout, catered more to crttes_ In regards to timeljness, the counties current contract does not allow for immediate codification. publishing the codebook ourselves will correct both deficiencies- Afl codified resorutions wil be reviewed by regal prior to being published rhe additionar tirne on existing staff is expected to be minirnar and negligibr€. staff recommends publishing the saline county codebook on the county website and cancellihg the Municode contract. commissioner Monte Shadwick moved to canc€r the contract with Municode and pubrish the sarine county codebook on the county website. seconded by commissionerJames LWeese. Motron oasred5-o. I Announcemenb commissioner Robert vidricksen stated he attended the sarina Airpo.t Authority Meetint and Ambucs Meeting 70 Adjournment Commissioner Monte Shadwick moved ro adjourn the meeting at 9:32 AM. Seconded rry Cornmissioner Rodger Sparks. Motion passed 5-0. Meeting I - C.qll To Oder commissioner Robert vidricksen cafied the meetinS to order at 9:38AM with aI commrssroners present following agenda. for the County Admi ni strotors UDdote Rita Deister, County Administrator, discussed Holmes Road, Chamber After Hours, and upcoming events. Juvenile Court gcurity Discussion The commission discussed the use of private.security agency for the newjuvenire James counroom, co,nmissioners [. Weese and Robert Vidricksen attehded the Relional Commis.l""", ."",i", _a .p.ke with Dickinson county who is using private security for their courtroom. commission", .r"t", L think outside w"'",".,."rsed the need to ofthe box in regards to staffinS. Sased on the current s,"mic liffirr,L. sherifFs office, commissaoner James Lweese questioned ifpriuat" s".urity cortJ i"tp ,-o." or*,"."",,r," airn.urti".. sheriff Roger soldan and tieutenant sean (och"norski "ii"'ui-"i" *ei" op.n to ih" ,i""- o-f condu-ct onu"," ,".u r,,, ,o door screenings. sh€riff Roger sordan ana u"u,"n"nii""n'io"t'",io-i,irll"pr"r."o"ioln, Sheriff's ,n" nu"a ro, deputies in the Courthouse because private security companie, ao noii"u! tn" to arrest. "uthority Executive &ssion Commissioner Monte Shadwick moved to recess to [xecutive session under the Non Elected personnel exceplon to the Kansas Open Meetings Act.. Seconded by Commissi** n"ac", i;"*r. Motion passed 5-0. Also present were Rita Deister, countv Administratorj Andrew Manrey, Assista-nt Co,nty noministrator/Director of Finance; and Marilyn Leamer, Human Resources Director. The Execu've Session began regurar session reconvened at tO:15 AM and the at 10:30 AM_ No action was taken. SALINE COUNTY SOARD OF COMMISS'ONERS' M,/'/UTES CONTINUED Tuesdov, Septembet 2i, 2018 Executive Sesslon Commissioner Monte Shadwlck moved to recess to txecutive Session under the Non Elected personnel exceptaon to the Kansas Open Meetings Act. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. Also present were Rita Deister, county Administrator; Andrew lvlanley, Assistant county Administrator/Director of Finance; and Marilyn leamer, Human Resources Director. The Executive Session began at 10:31AM and the regular session reconvened at 10t45 AM. No action was taken. Meeting tl - Adlounment Commissioner Monte Shadwick moved to adjourn at 10:46 AM. Seconded byCommissioner RodgerSparks. Motion passed 5-0. Meetings Attended sept 18: Tri Rivers Fair Board Meeting - commissioner Rodger sparks. september 19: sarina Airport Authority - commissioner Robert Vidracksen. Sept 2IiAMBUCS - Commissioner Robert Vidrjcksen. Documents Signed A/P DetailCheck Register; Detail payroll; A/p Wire Register; A/p Detail Cash Requirement Summary; County Commission Minutes project September 18, 2018, Bid Award for f18_5372 Aggregate Shoutder Construction; community corrections Generar lr contract with studio F, Inc.; Justice Assistance erant nppticataon; correction Orders: Personal property - #2O18OOO40O. Oftke Colle/5 Jason Beets with the Salina lou.nal, Norman Mannel EOARD OF COUNTY COMMISSIONERS SAI.INE COUNTY, I(ANSAS z1 ^r 6o/f,/l*"y''*- ,^,, Robert vidri*t 4 Distrjd 2, chdhmdn DATE \\-q- lB %ro.r/o?-rt ,'tt t Wt itc,fmria S, c.rmmisstoner "et Mont. Sho.twidt Dht k:a t, Commissioner 2747 SALINE COUN|Y BOARD OF COMMTSS/iONERS' MINUTES CONNNUED fuesdov. kohmber 25, 2O7g L\*te.6j i\T**V*-irl ?H; 2742 SAUNE COUN|Y BOARD OF COMMISSIONERS' MNIJnES fuesdov. Odober 02. 20tg t Public Forum 7 Coll fo Order Commissioner Robert Vidricksen called th€ meeting to order at 9:OO A[/1 Jamie Allen, Salina County Clerk, called the roll ofattendance with all Commissioners presentforthe following agenda. 2 Approwt of Public Forum Agendo Commissioner Monte Shadwick moved to approve the agenda for the public forum as presented. Seconded by Commjssioner Rodger Sparks. Motion passed 5-0. 3 RFA !18&18 RFD 13 Konsds Forest y Grunt Hannah Stambaugh, Emergency Management Director, discuss€d RFA fl188-18 RFD #3 Kansas Forestry Grant. Saline County RFD #3 applies for the Kansas Forestry Grant program every year and are nearly always successful in obtaining funding. This year Saline County RFD #3 was awarded a Kansas Forestry Grant to purchase a wireless headset system for their squed truck in Glendale. The Erant application was submitted in Aprilof 2018 and the depanment was notified oI the award at the end ofJuly 2018. The grant is a 50/50 matching grant and the total award is for 53,147.00. Saline County RFD #3 would be responsible for S1573.00 ofthe totalaward amount. Quotes were solicited from the following vendors for a Firecom 2lOWireless Headset System: SERV {S3,320.00); Ka-Comrh (53,297.06); Fetd Fire (93,247.00); WFE {52,734.56). The department has purchased this same system using Forestry crant funds for several other units. Theyallowfor firefighters working outside the truck to comrnuhicate with the driver oftheir unit without pushing any microphone buttons. They also allow ahy h€adset to communication via the mobile radio by pressing the microphone button on the headset. The recommendation is to purchase the system from WFE for 52,734.56. The purchase olthis system and all the pr€vious systems willbe compatible with the potentialnew radio upgrades in the future. The total purchase cost of52,734.56 willbe paid from the Communications Equipment line item and 50plo ofthe cost will be reimbursed by the Forestrv Grant upon submission ofthe invoice and copy ofthe cancelled check for the purchase to the Erant adrninistrator. Commissioner RodSer Sparks moved to purchase a Fhecom 210 Wireless Headset System from WFE in the amount of52,734.56 with the 50yo reimbursement bythe Forestry Grant as requested by staff. Seconded by Commissioner Monte Shadwick. Motion passed 5-0. 4 RFA i789-18 Greoter Solinq Community Foundqtion crcnt for one AED ond Cobinet Rosie Walter, Senior Services Director, discussed RFA #189-18 Greater Salina Community Foundation Grant. senior Services is requesting Commission approvalto acceptgrant funding from the Greater Salina Community Foundation, Kansas Heakh Foundation in the amount ofS2,315.o0for one Automated External Defibrillator (AED) with cabinet. An application was submitted to the Greater Salina Community Foundation in August 2018 for two AED with cabinets. Staffwas informed by the Greater Salina Community Foundation that one unit was approved with the hope that the County would provide another. An AED was borrowed from the Health Department until funding could be reallzed. That unit will be returned. At this time, one AED will serve all three floors and additional funding will be sought through grants. staff recommends approving the Greater (ansas salina community Foundation, Health Foundation grant funds in the amount of s2,315.00 for one AED and cabinet. Commissioner Robert Vidricksen asked about training on the device. Rosie Walter stated all the staffare AED and CPR certitied. Commissioner Monte Shadwick movedtoacceptthegrantfunding from the Greater Saline Community Foundation in the amount ofS2,315.OOfor oneAutomated €xternalDefibrillator and cabinet. Seconded by Commissioner RodBer Sparks. Motion passed 5,0, 5 s€n'ar s€llces U4ote Rosie walter, senior Services Director, updated the Commission on the AdvisoryCouncil, grants, and contracts. commissioner Robert Vidricksen asked about the building. Rosie Walter stated she is completing a grant to address building repairsfor the roofand bathrooms. 2!43 SALINE COUNTY SOARD OF COMMISS'ONERS' MINUIES CONTINUED Tuesdov, October 02. 2078 6 Road qnd Btdqe 3td Quorter Updote Darren Fishel, Road and Eridge Administrator, updated the Commission on the rural operator's and work completed. He also discussed the completed Shop/Office remodel and stated the final cost was 5889,299.00 7 Announcements Commissioner Robert Vidricks€n announced he gave a presentation at the Chamber ofCommerce meeting on Thursday s€ptember 27; the one mile 15th Annual Buddy Walk, hosted by the North central Kansas Down syndrome society, will take place sunday, october 7 at Clyde City Park in clyde, Kansas; the Commission is invited to the Militarv Affairs council Dinner on October 13; and no commission meeting on odober 16. 8 Adjoumment Commissioner Monte Shadwick moved to adjourn the meeting at 9:20 AM. Seconded by Commissioner James L Weese. Motion pass€d 5-0. Meeting It - Coll fo Oder Commissioner Robert Vidricksen called the meeting to order at 9i24 AM with all Commissioners present for the following agenda. Plo n ni ng Commlssion U$ote David Neal. Planning and Zoning Director, discussed the Planning Commission meeting last night. He stated there was a development right request that was denied due to being unable to transfer a development right within one mile ofthe Cityofsalina because of encroach in g on City development. Healso statedthere willbe no Planning and Zoning meetings in November and December. Executhn *sslon commissioner Monte shadwick moved to recess to Executive Session under the Personnel €xception to the Kansas Open Me€tings Act. Seconded by Commissioner Michael J White. Motion passed 5-0. Also present were Rita Deister, County Administrator; Andrew Manley; Assistant County Administrator/Director of tinance; Marilvn l-eamer, Human Resources Director; and Darren Fishel, Road and Bridge Adminidrator. The Executive Session began at 9:36 AM and regular session reconvened at 9:56 AM. Commissioner Monte Shadwick moved to extend the Executive Session, Seconded by com missione r la mes I Weese. Motion passed 5-0. The Executive session began at 9:56 AM and the regular session reconvened at 10:04 AM. No action was taken. Chonge Odet Xng for Rood ond a dge Office Remodet commissioner Monte shadwick moved to sign the final change order for the Road and Bridge office remodel issuing a credit of 523,442.00; totalcost ofthe project 5889,299.00. Seconded by Commissioner James I Weese. Motion Dassed 5-0. Executive Scsslor'r Commissioner Monte Shadwick moved to r€cessto Executive Sessioh under the Non-Elected Personnel exception to the Kansas Open Meetings Act. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. Also present were Rita oeister, County Administratori Andrew Manley; Assistant County Administrator/Diredor of Finance; Marilyn Leamer, Human Resources Direcior; and Daren Fishel, Road and Bridge Administrator. The Executive Session began at 10:16 AM and the reguiar session reconvened at 10:26 AM. Comrnissioner James I Weese moved to authorize Human Resources to extend a job offer for the County EnSineer position starting et Grade 29 Step 7. Seconded by Commissioner Monte Shadwick. Motion passed 4-1 with Commissioners Rodger Sparks, Monte Shadwick, James IWeese and MichaelJ White voting Aye; and Commissioner Robert Vidricksen votinS Nay. SALINE COUNTV EOARD OF COMMISS//ONERS' MINUIES CONT'NUED Tuesdov. Odober 02, 2O7g Cou nty Adm inistrotot s U pdote Rita Deister, County Administrator, discussed annexation regarding Holmes Road; upcominB events at the Expo Center; Sales Tax Collection; and upcoming dates. Executive *ssion Commissioner Monte Shadwick moved to recess to Executive Session under the Atto.ney Client privilege exception to the Kansas Open MeetingsAct for pending liti8ation. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant County Administrator/Director of Finance; Mike Montoya, County Counselor; Rick [amer, Liv€stock and Expo Director; and Kala Ade, GH2 Equine Architects. The Executive Segsion began at 10:32 AM and the regular session reconvened at 10:52 AM. Commissioner Monte Shadwick moved to extend the Executive Session for twenty minutes. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. The Executive S€ssion began at 10:52 AM and the regular s€ssjon reconvened at 11:12 AM. Commissioner lvlonte Shadwick moved to ext€nd the Executive Session twenty minutes. Seconded by Commissioner Rodger Sparks. Motion passed S-0. The Executive Session began at 11:12 AM and the r€gular session reconvened at 11:32 AM. No action was taken. Adjownment Commissioner Monte Shadwick moved to adjourn the meeting at 11:35 AM. Seconded by Commissioner James L Weese. Motion passed 5-0. Meetings Attended September 25: Chamber of commerce Board Meeting - Commissione. Robert Vidricksen. September 28: Senior Services Advisory Council - Commissioher James L Weese. Documents Signed A/P Detail Check Register; A/P Detail Wire Register; A/P Detail payroll; Cash Requirement Summary; Change Order #008 for Road and Bridge Remodelj Correction Orders: Real Estate - f2018000402, 403-408. Offke Collers Jason Eeets with the Salina lournal. Norman Mannel BOARD OF COUNTY COMMISSIONERS Robert vidrk,s.n, Dttd.t 2, Chanmd\ D^IE /o- f -/e SAL'NE COUNrY gOARD OF COMMISSIONERS MINUTES CONNNUED Tuesddv. Octobet 02- 2018 Mont Shod/j.*, Dbt ka 7, Commhstoner SAUNE COUNTY BOARD OF COMM,,SS'ONENS' M'NUTES Tuesddv. Octobe r 09. 2018 Public Forum I Cdll To Ordel Commissioner Robert Vidricksen called the meeting to order at 9:00 AM. Cheryl Blake, Deputy County Clerk, called the rollot attendance with Commissioners Robert Vidricksen, Rodger Spark, James L Weese and MichaelJ White present and Corhmissioner Monte Shadwick absenttorthe following agenda. 2 Public Forum Norman Mannel, Salina, discussed vadeotaping meetings. 3 Approwl of Pubtk Forum Agcndd Commissioner james L Weese moved to app.ove the agenda for the public forum as presented. Seconded by Commissioner MichaEl J White. Motion Dassed 4-0. 4 Approvot of County Commbsion minutes lor ScpEmber 25, 2018 Commissioner Rodger Sparks moved to accept the County Commission minutes of September 25, 2018 as presented. Seconded by Commissioner James LWeese. Motion passed 4,0. 5 Approvol ol County Commtssion minutes lor October 2, 2078 Commissioner Rodger Sparks moved to accept the County Commission minutes of October 2, 2018 as presented. Seconded by Commissioner lames L Weese. Motion passed 4-0. 6 Procldmation Decloring Mober 2018 os Down Syndrome Aworeness Month Cheryl Blake, Deputy County Clerk, read the proclamation declaring October 2018 as Down Syndrome Awareness month. Approximately one in every 800 children are born with Down Syndrome representing 5,000 births p€r year in the United States. While research and early intervention have resulted in dramatic improvements in the lifespan and potential ofthose who are affected, more ihvestigation is needed inthe causes and treatment of Down Syndrome. Developed by the National Down Syndrome Sociew in 1995, the Buddy Walk is an annual event in cities across Kansas and the nation celebrating the accomplishments of children and adults with Down Syndrome. The North Central Kansas Down Syndrome Society has supported families who have children with Down Syadrome and desires to increase the support network and support groups of those with Down Syndrome across Kansas. The goal of the Buddy Walk is to promote increased understanding and acceptance of people with oown syndrome, while raisingfunds for scientific research into the causes and treatments and family support. The county commissaon is asked to proclaim october 2o1g as Down syndrome Awareness Month throughoutthe county and encourage all oJ saline countyto worktogeth€r to promote awareness of Down syndrome and to celebrate the accomplishments of individuals and their families. commissioner James I weese moved to declare october 2018 as Down svndrome Awareness mohth. Seconded by Commissioher Michael I White. Motion passed 4-0. SAUNE COUNTV BOARD OF COMMISS'ONERS' M'NUTES CONT'NUED Tuesdav. Odober 09. 2078 7 RFA #792-78 Community Development Block Gront Applicotion Rosie walter, senior Services Director, discussed RFA #192-18 Community Development Block Graht Application. The 5€nior Services request is for commission approval to apply tor Kansas Small cities Program. Community Development Block grant dollars in the amount of S120,377.00 with a saline County match of 560,189.00. s€nior Services worked with David Neal, Planning and Zoning; Duane Grace, guilding Authority; and Jonnie Adam, A+ Architectural& Construction Services LtCto develop the application. The request includes remodeling of the two bathrooms on the first floor, replacement of bathroom fixtures in four other bathrooms to higher models to accommodate seniols and replacement of the roof. The Advisory Council met on September 28, 2018 and approved the application as submitted. The application is due to Kansas Department of commerce by November 1, 2018. staf{ recommends approving the application as submitted by staff and approved by the Advisory Council. The Community Development Elock Grant requires a match. Staff is requesting 560,189.00irom the contingency funds set aside for Senior services. Staff will provide services for in-kind totaling S10,725.00. TheCommunity Development BlockGrant request is for 560,188.00. Thetotal amount would be S120.377.00, There is S100.000.00 in the Senior Services CIP that can be used to match funds- Commissioner Robert Vidricksen stated it is important to update facilities. Commissioner Rodger Sparks moved to submit the Kansas Small Cities Program Community Development Block Grant applietion as requested. Seconded by Commissioner James L Weese. Motion passed 4{. a RFA #79G78 Aeho Aontrdct Jason Tiller, He.lth Department Director, discussed RFA #190-18 Aetna Contract. The heahh insurance company Aetha will b€ reblacing AmeriSroup as one ofthree health insurance providers under the Kancare program due to changes at the state Ievel. Saline County Health Department must enter into a contract with Aetna to continle care to those that will be serviced urhder Kancare. Anyone participating in Kancare (Medicaid) must contract with Aetna. Staff recommends signing the contract with Aetna to avoid any interruptions in carc or revenue come January 1, 2019. Commissioner James L Weese moved to sign the contGct with Aetna as .equested by staff. Seconded by Commissioner Michael J White, Modon passed 4{. 9 RFA 1791-78 W,C Gront Contruct Jason Tiller, Health Department Oirector, discussed RFA #191-18 WIC 6rant Contract. The annual contract of the Women, Infants, and Children (WlClgrant needs signed by the Chairman olthe Board of County Commissioners. Total amount ofthe grant is 5419,463.00 for the period of October 1,2018 to September 30, 2019. This grant covers the cost ofthe program and there are not anv anticipated new costs. This has been an ongoing grantyearly for many years. The purpose ofthe grant is for the administration and operation ofthe WIC program in Saline County. Local Agency Responsibilities for the program are outlined in the contract. Staff recommends acceptance ofthe WIC grant to continue to meetthe nutritional needs of pregnant women and young children for better outcomes. Commissioner Rodger Sparks moved to approve and sign the WIC grant as requested bV staff. Secohded bv Commissioner Michael J White. Motion oassed 4{. L0 Resolution #t&2,j258 Disdster Dectdrction Hannah Stambaugh, Emefgency Management Director, discussed Resolution #18-2258 Disaster Declaration. Certain conditions have cdused? or imminentlythreaten to cause wide-spread or severe damate, iniury, or loss of life or property in disaqter proportion in pursuant to K.S.A. 48-932. The Commission is asked to Droclaim that a State of Local Disaster E/nergency exists in saline county. Flooding conditions have created obstructions or willcreate obstructions which endanger health, safety, and welfare of persons and propertywithin the border of Saline County, Kansas. This resolutioh includesthe entire area of Saline County, Kansas and allcities or townships contained therein and shall remain in effect for a period of 7 days unless terminated earlier or renewed by consent of the toverninS body. Hannah stambaugh stated Mulbe.ry creek and the gnoky Hill river in New crmbria has a potential for tlooding. commissioner Rodger sparks moved to proclaim october 9, 2018 as a state and local disaster for saline countyto remain in effect for T davs. s€conded bv commissioner MichaelJ White. Motion passed 4-0. !! Emeeency Monoqement Qudrterly lJpdate Hahnah Stambaugh, Emergency Management Director, gave the quarterly update for Emergency Management. She discussed weather events, projects, county-wide radio project and the ruralfire departments. 214€ SAUNE CCNNTY NARD OF COMM'SSIIONERS' M'N"TES CONT'NUED Tu esd av, Ottobe | 09. 2078 72 Announcements Commissioner Robert Vidricksen announced there would be no meeting on Odober 16, 2018; the Commission will be attending KAC. The next County Commission meeting will be October 23, 2018. 73 Adjournment Commissioner Rodger spa.ks moved to adjourn the meeting at 9:30 AM. Seconded by Commissioner James L Weese. Motion passed 4-0. 2 Meetinq tl - Cotl fo Order Commissioner Robert Vidricksen called the meeting to order at 9:37 AM with Commissioners Robert Vidricksen, Rodger Sparks, James L Weese and MichaelJ White present and Commissioner Monte Shadwick absent for the following agenda. 3 Risk Monogement ond tnsurcnce Evdtuot'ton Andrew Manley, Assistant County Administrator/Diredor of Finance, discussed the risk manatement and insurance evaluation done byCharlesworth Consulting, LLC- The evaluation included info.mation regarding insurance, coverage, and loss analysis. Andrew Manley will present flood insurance information summary at the next meeting. 4 Strctegk Plannlng Discussion Andrew Manley, Assistant Cou nty Adm inistrator/Director of Finance, discussed strategic planning using Hoshin Kanrimethod. Hoshin Kanriis a method thatthe strategic goals drive progress and action at every levelof within the County. This eliminates waste that comes from inconsistent direction and poor communication. Hoshin Kanri strives to get every employee pulling in the same direction at the same time. lt achieves this by aligning the toals ofthe County (Strategy)with the plans ol depanment heads (Tactica) and the work performed by all employees (Operations). He discussed the 7 steps, X Matrix, reportable metrics, and implementation. Commissioner Robert Vidricksen stated he supported the strategic plan. lt was the consensus ofthe Commission to proceed with facilitating in house and getting quotesforthe strategic plan. 5 County Administrstes UpddE Rita Deister, County Administrator, discussed potential legislative changes and upcoming dates. 6 Announcements Marilyn Leamer, Human Resources Director, announced the hiring of a new County Engineer next week. lt was the consensus ofthe Commission to make the announcement now, ratherthan waiting for a press release. The new county Engineer is lustin Mader. commissioner Michael J White discussed items of emDhasis for the Engineering department. 7 Adjournment commissioner Rodger sparks moved to adjoufn the meeting at 12:02 pM. seconded bv commissioner James I Weese. Motion passed 4-0. I Meetings Anended October 8i Saline County In Service Day - All Commissioners. SAUNE COUNTI BOARD OF COMM'SS'ONER'' Mr,NUTES CONT'NUED Tuesdov. October U)- 2078 Documents Signed A/P Detail Check Register; A/P Detail Wire Register; A/P Detail Payroll; Cash Requirement Summary; County Commission Minutes September 25, 2018; County Commission Minutes October 2, 2018; Down Syndrome Awareness Month Proclamation; community Elock Grant Application; Resolution #18-2256 certifying legal authority to apply for the 2018 Kansas Small Cities Program Community oevelopment Block Grant; Resolut;on #18-2257 AssurinB the Kansas Depaftment of Commerce that funds will be provided for the operations and maintenance of improvemehts; Aetna Contract; WIC Grant Contract; Resolution #18-2258 Disaster Declaration. 10 Wce Cdllerc Jason Beets with the 9lina Journal, Norman Mannel SOARD OF CDUNW COMMISSIONERS no!trt Vidttck'./4 Dislrtr 2, Cl'diarnrn -\ 7 {o' D^rE /o-3d'/? $$tsE& M,f;,ro.l t [tlhl... Itbtttca 5. Commbtlon.r :J COUNTY I is!t'. 0LERK lt o^rE t o')o- ) t '..?1-a'r-Sfo 2150 s,,,UNE COUNTY SOARD OF COMMIS$ONERS' MINUTES Tuesdov, october 2i. 20tg Public Fotum 7 CollTo Odel Commissioner Rodger Sparks called the meeting to order at 9:OO AM Cheryl Blake, oeputy County Clerk, called the rollofattendance with Commissioners RodgerSparks. Monte Shadwick, ahd lames L Weese presenl and Commissioners Robert Vidricksen and Michael I White absent for the following agenda. 2 Public Forum Norman Mannel discussed the water me€tings and Hatch Act. Bernie Botson discussed the Marine Barracks Bombing anniversary on October 23rd. 3 Awrowl ol the Publk Forum Agendo commissioner Monte shadwick moved to approve the agenda tor the public fo.um as presented. Seconded by Commissioner lames LWeese. Motion passed 3-0. 4 Ptesentstion of Konsos Emergency Monagement Association 2078 Outstonding SeNice Aword Laurie Harrison, xansas Emergency Management Association President, presented Hannah stambaugh, saline County Emergency Manegement Director, the Kansas Emergency Management Association 2018 Outstanding 5 ,dle Fund Report lim DuBois, Cou nty Treasu rer, gave the Saline County ldle Fund Report He Save a summary statement of investments and discussed the 2017 tax abstract. 6 RFA #793-78 FY78 KDOC Yeot End Outcome Report Annie Grevas. communitv corrections Director, discussed RFA #193-18 FY18 KDOC Year End Outcome Report' community corrections is .equesting approval to submit the Kansas D€partment of corrections (KDoc), Fiscal Yea r 2018 Year €nd Outcome Report. The annual Year End Outcome Report is a requirement of KDOC. The report covers outcomes ofthe goals this agencY worked toward throuShout the fiscalyear, including efforts to address homelessness among our client population, data collection for in-house cognitive programminS, probation admission trends and whet affects client success rate, client success rate and client unemployment rate. Staff recommends approval bY signature of the FY18 Community Corrections Year End Outcome Report. commissioner Monte Shadwick moved to submit the KDOC FY18 Year tnd Outcome Report Seconded by Commissioner lames I Weese, Motion passed 3_0, 7 nFA #794-78 FYl9 KDOC Juvenlle Serykes Corryover Reimbu/,sement Eudget Annie Grevas, community corrections Director, discussed RFA #19+18 FY19 KDOC Juvenile Services Carryover Reimbursement Eudget. Community Corrections is requesting permission to submit the Kansas oepartment of Corrections (KDOC), FiscalYear 2019 Juvenile Services Carryover Reimbursement Bldget in the amount of 5240.778.09. These funds are an accumulation of reimbursement dollars for client services that have been collected since the 1990's and contractual services provided by the agency. They utilize these funds each yeer to meet short falls in many areas ofthe Srant fading, such as,: client services, facility costs, staff salary and benefits, training for all staff, purchasing ofsupplies and equipment. KDOC reqoires that CommunitY Corrections submit a Dlan each fiscal vear that details how reimbursement dollars will be spent. staff recommends approving by signature the FY19 Carryover Reimbursement Budget for Juvenile Services in the amount of 5240,778.09. Commissioner Monte Shadwick moved to approve the KDOC FY19 Juvenile Services Carryover Reimbursement budget in the amount of 5240,778.09. Seconded by Commissioner James I Weese. Motion passed 3-0. 2152 SAL'NE COUN|Y gOARO OF COMMISSIONERS' M'NUTES CONIINUED Tuesdov. Oclober 23. 2078 8 RFA i195-18FY19 KDOC Adult Services Coffyover Reimbursement Budget Annie Grevas, Community corrections Director, discussed RFA f195-18 FY19 KDOC Adult services Car.yover Reimbursement Bud8et. Community Corrections is requesting permission to submit the Xansas Department of corrections (KDOC), Fiscal Year 2019 Adult Services Carryover Reimbursement Budget in the amount of 5484,42L.06. Thes€ funds are an accumulation of reimbursement dollars for client services that have been collected since the 1990's and contrectual services provided by this agency We utilize these funds each year to meet short falls in many areas of the grant funding, such as: client services, facility costs, staff salary and benefats, training for all staff, purchasing of supplies and equipment. KDOC requires that Community corrections submit a plan each fiscalyear that details how reimbursement dollars will be spent. Staff recommends approval by siSnatureof the FY19 CarrYover Reimbursement Budget for Adult Services in the amount of 5484,421.06. Commissioner Monte Shadwick moved to approve the KDOC FY19 Adult Services Carryover Reimbursement budget in the amount of 5484,421.06. Seconded by Commissioner lames L Weese Motion passed 3-0. 9 County Awroiser U4ote Sean Robertson, County Appraiser, gave the County Appraiser update The Kansas Department of Revenue determined for 2018 that Saline County Appraiser's Offiae was in substantial compliance (required by K s A 79- 1445 and State Directive 14-046). Substantial compliance means they have completed required tasks in a timely manner and had satisfactory appraisal values when compared to sale prices. Sean Robertson also discussed sales ratio, real estate market compalison, building permits, and new oflice enhancements lo Uvestock ond Expo Centet Third Quortet Updote Rick tamer, Livestock and Expo Director, discussed the Livestock and Expo c€nterThird Quarter Update. He discussed the Noxious weed department, Expo center, county farm, and upcoming events. 77 Adjounment Commissioner Monte Shadwick moved to adiourn the meeting at 9:42 AM Seconded by Commissioner James L Weese. Motion passed 3'0. Meetinq - Coll fo Order Commissioner Rodger Sparks called the meeting to order at 9:50 AM with Commissionel5 Rodger Sparks, Monte shadwick. and James I Weese present and Commissioners Robert vidricksen and MichaelJ white absent for the following agenda. Pre Ttiol Ptogrcm Updote Saline County Sheriff Rodger Soldan ahd Annie Grevas, Community Corrections Director, gave a pre trial prograrh update. They stated both Johnson and Douglas County have the program. lt was discussed to apply forgrants to help fund the program. Cou nty Admi nistrotot s Updote Rita Deister, County Administrator, presented the County Administratofs update. She discrlssed upcoming dates, Kansas Assocation of Counties (KAc) Annual conference. a petition for a county road upgrade, discussed the new online Drivers License renewal and the sCEDO Eoard Appointment. The Commissioners requested a resolution be prepared next week to reappoint Cheryl Murray to the SCtDO board- Audltor Contqct Rita Deister, Countv Administrator, discussed the auditor contract. Commissioner Monte Shadwick moved to sign a contrad to renew the auditor for 2018, 2019. and 2020. Seconded by Commissioner James L Weese. Motion passed 3-0. SALINE COUNTY BOARD OF COMMISSIONERS' MINU|ES CONNNUED Tuesdov. October 23. 2078 Executive Session Commissioner Monte Shadwick moved to recess to Executive Session under the Personnel Exception to the KansasOpen MeetingsActto discussthe hiring ofa Planner. seconded bY com missioner.lames tWe€se. Motion passed 3 O. Also present were Rita Deister, County Administrator; Andrew Manley, Deputy County Administrator/Director of Finance; and Marilyn Leamer, Human Resources Director. The Executive Session began at 10:24 AM and the regular session reconvened at 10:37 AM. No action was taken. UnlEd Way Discussion Marilyn Leamer, Human Resources Diredor, discuss€d the United Way fundraiser. Marilyn Leamer is r€questinE to give away three one day off priz6. Commissioner Monte Shadwick moved to approve the three one day off prizes. Seconded by Commissioner James L Weese. Motion passed 3-0. Meeting - Adjoumment Commissioner Monte Shadwick moved to adjourn the meeting at 10:38 AM Seconded by Commissioner James LWeese. Motion passed 3-0. Meetings attended Octob€r 15: Kansas Association of Counties Ann!al Conference ' Commissioners Monte Shadwick, Rodger soarks, Robert Vidricksen; central Kansas lvlental Health Center - commissioner Micha€lJ White october 16: Kansas Association ot counties Annual conference - commissioners Monte Shadwiak, Rodget Sparks, Robert Vidricksen. october 17: Kansas Associ.tion ot Counties Ann ual conf€rence - commissioners Monte Shadwick, Rodger Sparks; Salina Airport Authority _ Commissioner Robert Vidricksen. October 23: Building Authority Meeting - Commissioners Michaell White, Rodger Sparks, and Monte Shadwick. 10 Documents s'igned A/P Detail Check Register; A/P Detail Wire Register; A/P Detail PaYroll; cash Requirement Summarv; KDOC Year (DOC End Outcome Report; FY19 KDOC Juvenile Services Carryover Reimbursement Bud8et; FY19 Adult Services Carryover Reambursement Budget; Auditor Contract offke colle$ Jason Beets with the Salina Journal, Norman Mannel, Bernie Botson NTY COMMISSIONERS DATE Rob.rt Vidfuken, D/8itt t Z Chdhman 1''l - /) Yoy'La" o^" //- z- /e Rdgcr dtb-Zt-- I n7\ oon Mktto.l t Whlt . ,)i!iti.15. Commit!.lo,Er SALINE COUNTY EOARD OF COMMISSIONERS' MINUTES CONT'NUED TuesdoY. Odobet 23. 2078 r-U::;:*4' T COUNTY i ls! I t, te- lt ffi ona. ShodekJt DblJi:t t, Commhsldn.r rE lt't?'7D(1, SAUNE COUN|Y BOARD OF COMM'SSIONERS' M'NUTES Tuesddv- October :n, 2078 Public Forum 7 coll fo Otder commissioner Robert vidricksen called the meeting to order at 9:00AM. Jamie Allen. saline county clerk, called the roll ofattendance with all Commigsioners presentfor the followinE agenda. 2 Publk Forum Norman Mannel discussed meetings he would like to see the County Commissaon attend 3 Approwl of Puhlic Forum agendo Commissioner Monte Shadwick moved to approve the agenda for the publicforum as presented Seconded by Commission€r Rodger Sparks. Motion passed 5-O 4 Approwlol county commission Minutes fo( october 09, 2078 Commissioner Monte Shadwick moved to accept the County Commission minutes of October 9,2018 as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5_0. 5 Resolution #78-2259 SCEDO Boad Member Reopryintment Rita Deister, counw Administrator, discussed Resolution #1&2259 SCEDO Board Member Reappointment, The Resolution is to reappoint cheryl Murray to be the county representative to the Salina community Economic Development organization, lnc. commissioner Robert vidricksen stated cheryl Murray is a valuable person and recommends her to the board. Commissioner James L Weese moved to adopt Resolution *1&2259 reappointinE cheryl Murray to the salina community Economic Development orcanization board. seconded by Commissioner Michsel J White. Motion passed 5-0. 6 North centrcl-Flint Hills Areo Agency on Aging Boord Reoppointment LetEr Rosie walter, senior services Director, presented the North central-Flint Hills Area AgencY on aging Board reappointmentofNancyKostermeyelIetter'commissionerRobertVidricksenstatedNancyK|ostermeyer attends meetings and is passionate about seniors and senior services, commissioner Monte shadwick moved toreappointNancyKlostermeyertotheNorthcentral.F|intHi||sAreaAgencyonAgingBoard.Secondedby Commissioner Rodg€r Sparks. Motion passed 5_0. 7 Announcements Jamie Allen, saline countv clerk, announced the timesfor Advance voting for the November 6,2018 General Election. 8 Adjournment commissioner Rodger sparks moved to adjourn the me€ting at 9:o8 AM. Seconded byCommissioner Monte Shadwick. Motion passed 5-0. Meeting lt - Cdll To Order commissioner Robert vidricksen called the meeting to order at 9:14AM with allcommissioners present for the followihg agenda. Register of Deeds Monthly Report Rita Deister, County Administrator, presented the Register of Deeds monthly report The Commission asked that the monthly report be given ne)G week during the televised meeting. 2156 SAL'NE COUN|I EOARD OF COMMISS|p,NERS' MINUiES CONNMJED fuesdov. October 30. 2078 Rood ond Bridge Plonniog Discutsion Darren Fishel, Road and Bridge Administrator, discussed roads around the County. Commissioner Robert Vidricksen stated three times in eleven months, there have been issues with people getting to the grain elevators. He stated we need to work around it. Darren Fishel stated it was not the intent to cause impact during harvest time and suggested weys to improve communication. The Commission discussed having the quarterly update to include future projects alon8 with what is happening rjght now. The Commission also discussed other roads and what work needsto be done, minimum standards for roads, pavement management, programs, annexations; as well as workinB with City staff. Centrcl Konsds Mentol Hedlth Centet Funding Asshtance lrom KOO| LetFr Dlscussion Rata Deister, County Administrator, discussed the letter ofsupport for funding assistance for the Central Kansas Mental Health Department through the Kansas Department ofTransportation. Commissioner Michael J White moved to sign the letter ot support to the Kansas Department of Transpo rtetion for the Central Kansas Mental Health Center letter. Seaonded by Commissioner Monte Shadwick. Motion passed 5-0. Flood I nsu rcnce Di sc ussion Andrew Manley, Assittant County Administrator/Finance Director, discussed flood insurance. He stated the County does not have flood insuranc€ at this time. He stated Saline County is in Zone X and is considered to be at minimal risk. He stated neither Charlesworth, Inc o. Assurance Partners gave a firm recommendation, lt was the consensus of the Commission to decline flood insurance, S'/otegic P lonning Discuss ion Andrew Manley, Assistant Co!nty Administrator/Director of Finance, discussed strategic planning using the SWOTanalysis. SWOTstandsfor Strengths, Weaknesses, Opportunities, and Threats. lt was the consensus of the Commission to discu6s the strategic plan next week. Executive Sesslon Commissioner Monte Shadwick moved to recess to Executive Session under Non Elected Personnel exception to the Kansas Open MeetingsAct. Seconded by Commissioner James LWeese. Motion passed5-0. Also pre5ent were Rita Deister, CountV Administrator; Andrew Manley, Assistant County Administrator/Director of Financej and Marilyn leamer, Human Resources Director. The Executive Session began at 10:30AM andthe regular session reconvened at 10:45 AM. Pldnning dnd Zoning Position commissioner Monte shadwick moved to authorize Human Resources to offer the Planning and zoning Director job to an applicant at a Grade 23 Step 5. Seconded by commissioner Michael J White. Motion passed 5-0. 10 Meeting - Adjournment Commissioner Monte Sh3dwick moved to adjourn the meeting at 10:58 AM. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 11 Meetings Altended October 24: Chamber ofCommerce Board Meeting - Commissioner Robert Vidricksen. October 29: Saline County Tour - Comlnissioner Rodger Sparks; luncheon at Blue Skye - Commissioners Robert Vidricksen, Rodger Sparks, Jame5 L Weese, and Monte Shadwick. October 30: Dutch Breakfast - Commissioners James L Weese, MichaelJ White, and Rodger Sparks. SAL'NE COUNrV BOARD OF COMM'SSIONERS' M'NU|ES CONNNUED luesdov, October 30. 2078 Documents Signed A/P Detailcheck Register; A/P Detail Wire Register; A/P Detail Payroll; cash Requirement summary; Resolution f18-2259 SCEDO Eoard Member Appointment; North Central-Flint Hills Area Agency on Aging Board Reappointment Letter for Nancy Klostermeye.; Letter of 5upport for the Central Kansas Mental Health Center for KDoTfunding; correction orders: Personal Property - #2018000413, 414, 475. olftce collets lason Beets with the Salina Journal, Norman Mannel BOARO OF COUNTY COMMISSIONERS SAINC qOUNW, (AN9 ,^,, /r/6, //y Aob.ra vfufuAeL Dittttr 2, crtdi.mon oon // -6-/8 i s'drk., oh7tfr, vhe Chdhmon oerc ,t/-/'/8 i+sffi i"*:ltille/s IIfu,^ t'f,"ltt onae shadwk*" Dbt 'ri t, commissbn t SAUNE COUNft EOARD OF COMMISSTONERS' M'NUTES fuesdov. I'tovember 06. 2O7g Puhlic Forum L Co To Odet Commissioner Robert Vidricksen called the meeting to order at 9:OO AM. Cheryl Blake, Deputv County CIe*, called the roll of attendance with all Commissioners present for the following agenda. 2 Public Forum Norman lvrannel, Salina, stated suDday is veteran's Day. Thomas Du88er, 626 s. 3rd st. salina, wants to donate park. 120 acres €ast ofSalina for a County The land isoffMarymount Road, 3 Approwl of pubtic Forum Agendo commissioner Monte shadwick moved to approve the agenda fo. the pubric forum as prcsented. seconded bv Commissioner Rodge. Sparks. Motion passed 5-0. 4 Apprcwl of County Commisskm Minutes October 2j, ZO18 Commissioner Monte Shadwick moved to accept the County Commission minutes ofOctober 23,201g as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5-0, 5 Approwt ol County Commtsslon Minutes October U, 2O7g commissioner Monte shadwick moved to accept the county commission minutes ofoctober 30, 2018 as presented. Seconded by Commissioner Rodger Sparks. Motion passed 5_0. 6 Reglster ol Deeds 3rd euortet Repott Rebecca seeman, Register of Deeds, discussed the 3rd euarter Register of Deeds report. She stated the 3rd quarter 2018 receipts totaled with S145,264.00 535,068.00 asthe mortgage registration fee at SO.OS per 5100.00; January 1, 2019 the mortgage registration fee will be gone. Tolal indebtedness is g 7o,L36,227.oo. The final increase in recording fees wasJanuary 1,2018 at 52l.0Ofor the lirst page and 517.00for each additional page for the fihal cost of recording. other funds include the Register of Deeds Tech Fund (S15,150.00), clerk and Treasurer (S7,575.00) and the Kansas Heritage Tru;t Fund (S7,s75.00)_ 7 RFA #202-78 honsler ol Monies Rebecca s€eman, Register of oeeds, discussed RFA #202-1g rransfer of Monies. she is requestinE to transfer from rhe 535,000.00 Register of Deed5Technology Fund tothe t-ahd Records Technology Fund. Staff recommends this transJer. The curent balance atthe end ofoctober 2018 in the Register of De€ds TechnoloSy Fund is near per 5174,000.00. As KsA28-115(c)and Resolution #o+18s0, it isthe w;hofstaffto contribute to the S35,000.00 Land Records Technology Fund to be admihjstered by the County Commission wittr recommendations of expenditure to be reviewed by the Land Records Committee ior new requests. KSA 2g- 115(g)states that the county commission must authorire the transfer and sue ofsuch excess monies by other county offices fof equipment or technolog ica I services relating to the land or property records filed or maintained by the county. commissioner Monte shadwick moved to transfer s35,000.00 from the Register of Deeds Technology Fund to the land Records Tech nology Fund. Seconded by Commissione. Rodger Sparks. Motion passed 5-0. 2759 SAUNE COUNrY EOARO OF COT/IMISSIONERS' MINU']ES CONIINUED f uesdott - Now mber 06. 2078 a RFA il79'78 Resolution #7&22m Community Coredlons Advisory Board Membet Appointments Annie Grevas, Community Corrections Di.ector, discussed RFA f196-18, Resolution f1&2260 Community Corrections Advisory Board Menber Appointments. Community Corrections is requesting that Charles Ault- Duell, Kevin Carrico, and Milli€ Moye b€ reappointed , and Pamela Sullivan and George T.outfetter be appointed to the Community Corrections Advisory Eoard for a two year term. All appointed members will be given the option ofserving an additional two year term to expire July 1,2022. Staff recommends approving Charles Ault-Duell, Kevin Carr;co, Millie Moye, Pamela Sullivan and George Troutfetter to serve on the Community Corrections Advisory Board. Commissioner Rodger Sparks moved to adopt Resolution S18-2260 appointing members to the 2SthJudi.ial District Community Corrections Advisory Eoard: Charles Ault-Duell, Kevin Carrico, Millie Moye, Pamela Sullivan and George Troutfetter. Seconded bV Commissioner Monte Shadwick. Motion oassed 5-0. 9 RFA t19978 UMR Admlntlstrottw SeMce Agrcemcnt Marilyn Leamer, Human Resourcer Director, discussed RFA f19$18 UMR Administrativ€ S€rvice AS.eement. Marilyn leamer is requesting approvalofthe UMR Administrative S€.vices Agreement {ASA)tor the 10/V201& 9/30/2019 plan year and rate caps forthe following two plan years. UMR istheclaims adm in istrator for the cou nty's partially self-insu red health and dental plans. The ASA cove6 fees for services luch as m ed ica l, d enta I and presaription claims processing, COBRA adminirtration, lD cards, network access feet transplant solution s€ryaces, care managemenl case management, material care mana8ement, disease management/ nurs€-line, subrogation services, some reporting services. Subs€quent .ates will not automatica lly increase; th is j ust provides a .ate cap. There was no rate chanSe for the current plan year. Staff recommends approving the agreement. Commissioner Monte Shadwick moved to approve the UMR Administrative Services Agreement for the 10/01/2018 to 09/30/2019 plan year as recommended by stafl. Seconded by Commissioner James L Wees€. Motion passed 5-0. lO RFA 920078 UMR Amendment to Plsn Marilyn leamer, Humah Resou.ces Director, discussed RFA fl20G18 UMR Amendment to the county Health Plan. The request is to amend the County Health plan- All items are standard UMR revisions as required under the Affordable Ca.e Aci, HIPAA, Mental Health Parity and other federal regulations. There are no adverse effects, Revisions either enhance benefits or eliminate previous requirements. Staff recommends approving thii amendmeht. Commissioner Monte Shadwick moved to approve the amendment to the UMR plan as recommended by staff. Seconded by Commissioner James I Weese. Motion passed 5-0. 1l RFA l2ol-18 HCC Stop Loss Cot/€roge Renewal Marilyn leamer, Human Resources oirector, discussed RFA #201-18 HCC Stop Loss Coverage Renewal. The request is to approve the HCC Stop lossCoverage Renewal. A previous renewal proposal was approved; thisis now the ofiicial renewal document and acceptance ofth.t previous proposal. Staff recommendt approving the renewal. Commissioner Monte Shadwick asked when Commissioners can look into changing benefits. Marilyn Leamer stated it would be betore the budget process. Commissione. Rodger Sparks hoved to approve the HCC Stop Loss Coverage Ren€wal. s€conded by Commissioner James I Wees€. Motion passed 5-0. 72 Announcements Commissioner Rodger Vidricksen announced there will be a Strategic Planning Meeting at 1:00 PM today ih 73 Adjounment Commissioner Monte Shadwick moved to adjourn the meeting at 9:28 AM. seconded by Commissioner James I Weese. Motion oassed 5-0. MeeAng I - Cdll fo Oder Commissioner Robert Vidricksen called the meeting to order at 9:37 AM with all Commissioners present for the following agenda. SAUNE COUNTY EOARD OF COMM|SS,oNERS' MINUiES CONNNUED Tuesddv, Nowmbet 06. 2078 Co unty Adm i n i strotors IJN,E Rita Deister, county Administrator, discussed annexations, chamber of commer€e Board Election, Expo center agenda, salestaxandjailreduction meeting. commissioner Rodger sparksstated he was approached by Bill Fekas asking about help for rentalofthe Expo center for the christmas Day meal. The rentalfe€ last year was s812.00 and had over 5,000 people. Rita Deister, county Administrator, stated the countv now subsidizes so the rent would be 5800.00for the week. Executit€ gssion commissioner Monle shadwick moved to recess to Executive session under the personnel Exception tothe Kansas Open Meetings Act. Seconded by Commissioner lames L Weese. Motion passed S-0. Also present were Rita Deister, county Administratot And.ew Manley, assistant county Administ.ator/Director of Finance; and Marilyn leamer, Human Resources Director. The Executive Session began at 9:51 AM and the r€gular s€ssion reconvened at 10:09 AM. No action wastaken, Olher Discussion Andrew Manley, Assistant county Administrator/Finance Director, discussed flood insurance for the Expo C€nter, lt was the consensus of the Commission to discuss it next week, Meetlrg ll - Adhumment Commissioner Monte Shadwick moved to adjourn the meeting at 10:15 AM. Seconded bv Commigsioner Rodger Sparks. Motion passed 5-0. Meeting t - Coll fo Oder commissioner Robert Vidricksen called the meeting to order al1:oo PM with all Commissioners oresent for the following agenda. SWOT A,to tys is D i s c u s s io n Andrew Manley, Assistant County Administrator/Finance Director, discussed the SWOTAnalysis. The Commission discussed Strengths, Weaknesses, Opportunitles, and Threats. Meeting , - Adjoumment commissioner pM. Monte Shadwick moved to adjourn the meeting at 2:s2 seconded by commissioner James I Weese. Motioh passed 5-0. 10 Documents Signed A/P oetail Check Register; A/p Detail Wire Register; A,/p Detail payroll; Cash Requirement Summary; Counw commission Minutesfuober 23,2018; county commission Minutes october 30,2o1g; Resolution #18-2260 community corections Advisory Eoard Member Appointrnents; correction orders: personal prooertv - fi2018000417 11 oIfrce Colterc Norman Mannel, Thomas Dugger,loan Ratzlaff EOAND OF COUNTY COMMISSIONERS SAUNE COUi|TV, KANSA9 DATE Rob.rt Vtdric,'e,. Dka.i6 4 Chainn',n 2761 SALINE COUN|Y BOARD OF COMM'S5I,ANEBS' MINUTES CONNNUED Tues(hv. t!/owmber 06- 2078 Aodget Sporl'', Oindd, Vh. Chahmon * 'S-ffi '' 7/, , DAIE //-J.z-./8 Mblto.l t Wrrh., Mrld 5, Commi$lon.r \ cHn( J t \r v- '.,hiiil$f.s / vY.tvL Y a/av\-^' oon l/'t,7'td 'onte St,,&l*, *na L CommLtbtrjr SAU/|/E COI]Nff EOARD OF COMTYI'SSIONERS' MINUTES Tuesddv. Nowmber 73. 2078 Publk Fotum 7 Cqtl To Oder commissioner Robert vidricksen called the meeting to order at 9:ooAM. cheryl Blake, Deputy county clerk, called the roll ofattendance with all Commissioners presentforthe followjng agenda 2 Approwl of Public Forum Agendo commissioner Monte shadwick moved to approve the agenda for the public forum as p.esented. s€conded bv Commissioner Rodger Sparks. Motion passed S-0. 3 RFA #20i-78 County Engineer Appotntment Darren Fishel, Road and Bridge Administrator, discussed RFA #203-18 county Engineer Appointment. Inorder to adminlster federal funds for county highway projecB, the Kansas Department ofrransportation (KDor) staff makes numerous contacts with the couhty. These contacts require resolving project related technical {engineerin8) and management questions that relate to the responsibilities and duties of a county Engineer. Duties ofthe Countv EnBineer position are defined in numerous Kansas Statutes. KDOT encourages the appointment ofa County Engineer as soon as possible for effcient county road and bridge operations and to assure that Saline County projects are advanced in a timely and cost effeclive manner. K.S.A. 6&50l gives Eoard ofCounty Commissioners the authority for the appointment ofthe County Engineer. lh keeping \rith that authority, the Eoard ofcounty commissioners has appointed Justin Mader as saline county Engineer. The Kansas state Eoard ofrechnical Professions has the responsibility to Bovern those that practice engineering and land surveying. .iustin Mader is dury licensed by that body as a prof€ssionar Engineer (ticense Number 188t9). The appropriate KDor form requesting approvar ofJustin Mader as sarine county Enginee. by the sec.etary of Transportation ofthe state of Kansas in compriance with K.s.A.6&501, when signed bythe Board ofcountv commissioners, and filed with KDor, will authoriz€ Justin Mader to be the county contact person. In addition, it will authorize him to sign prans and arr routine reports as may be required fo. projecrs or fequests covered underthe secondary and off-System Roads ASre€ments. staff recommends proceeding with 5i8nin8 the KDor form and the appointment ofJustin Mader as the Saline County Engineer. Commissioner James L Weese moved to appointJustin Mader as the sarihe county Engineer and sign the KDorretter authorizing him to be the County Contact Person. Seconded by Commissioner Michael J White. Motion passed S-0. 4 RFA $19&18 Notionwide GM|R Discussion Marilyn Leamer, Human Resources Director, discussed RFA f19&18 Nationwide Guaranteed Minimum rnterest Rate The request is for consideration to be given to the Nationwide/Nationar Association of counties 4s7(b) Deferred compensation Program changes to the cuaranteed Minimum Interest Rate ofthe fixed annuity with three possible options. staffrecommends option 3a- The existing fundsdollars in the fund willremain with a 3 5% Guaranteed Minimum Interest Rate and new dofiars courd be moved into a newfixed account with an initiaf crediting Rate of 7.2/. and a o.sy. Guaranteed Minimum Interest Rate. comrnissioner Rodger sparks moved to serect option (New 34 Investment option) and sign the Nationwide Guaranteed Minimum lnterest Rate change form as recomriended by staff. seconded by commissioner lvlonte shadwick. Motion Dassed 5_0. SAL'NE COUNTI BOARD OF COMMISSIoNERS' M'NUTES CONT'NUED fuesdov. |bwmber 13. 2078 5 RFA #797-78 Risk Monogement lnsurcnce Adjustment Andrew Manley, Assistant County Adlninistrator/Director of Finance, discussed RFA #197-18 Risk Management Insurance Adjustment. Saline County Administration requests approval to a€cept the risk management proposal as presented by Charlesworth Consulting and Assurance Partners. On Aprjl 17, 2018 the goard of County Commissioners contracted with Charleswonh Consulting to conduct an independent risk manegement analysis ofSaline County and its insurahce policies. Assu.ance Partners ofSalina, KS as Saline County's insurance broker. Travel€rs lnsuran(e is the insurer/underwriter. Cha.lesworth Consulting presented staff with an 18-page risk management analysis ofthe County's operations. This report reflected Charlesworth's professionalopinion on Saline Couhty's risks and vulnerabilities. Everyarea ofconcern Charlesworth identified, Saline County analyzed with the assistance of Assurance Partneas and formed a recommendation for the Commission to consider. Each recommendation was then re-presented to Charlesworth Consulting for final approval. Staff recommends accepting the proposal. Commissioner Monte Shadwick moved to accept the risk management proposal as presented by Charlesworth Consulting and Assurance Partne15. Seconded bV Commissioner Rodger Sparks. Motion passed 5-0. 6 Announcements Commissioner Robert Vidricksen announced that the consensus ofthe Commission was it was beneficialto have once a month study sessions. A proposal will be made formally. 1 Adjoumment Commissioner Monte Shadwick moved to adjourn the meeting at 9:15 AM. Seconded by Cornmassioner Rodger Sparks. Motion passed 5-0. Meetlng ll - Cdll fo @del Commissioners Robert Vidricksen called the meeting to orderat 9:17 AM with all Commissioners oresent fo. thefollowing agenda. Co u nty Ad m i n i str oto r s Upd oE Rita Deister, County Administrator, discussed a TV for the meeting room, jail reduction meeting, senior services ftlndIaiser, and upcoming events, Executive sf,ssion Commissioner Monte Shadwick moved to recessto Executive Session under the Attorney-Client privileBe etception to the Kansas Open Meetings Act for potehtial litigation. Seconded by Commissioner MichaelJ White. Motion pas5ed 54. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant County Administrator/Director of Finance; Mike Montoya, County Coun selor; and Rick [amer, Livestock and Expo Director. The Executive Session began at 9:35 AM and the regular sessjon reconvened at 10:05 AM. No action wastaken. Executive Sesslon Commissioner Monte Shadwick moved to recess to Erecutive S€ssion under the Attorney-Client privilege exception to the Kansas Open Meetings Act for annexation, Seconded by Commissioner James LWeese. Motion passed 5-0. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant County Administrator; and Mike Montoya, County Counselor. The Executive Session began at 10:OS AM and the regular session reconvened at 10t33 AM, No action was taken. Other Euslness The Commission discussed roadt the Aladdin Food Agreement, and proceeding with the idea to share the PlaDning and Zoning Director with Dickinson County. SALINE COUNW BOARD OF COMMISSIONERS' MINTJTES CONTINTJED fuesdov. Novemfur 73, 2079 Meeting - Adjounment Commissioner Monte Shadwick moved to adjourn the meeting at 10:49 AM. Seconded by Commissioner Rod8er Sparks. Motion passed 5-0. Doruments Sign d a/P Detail check Register; A/P Derail wire Register/ a/p Detair payrolr; cash Requirement summary; [etter to KDOT approving iustin Mad€r as the Saline County Ehgineer; Correction Order: personal prooertv _ #2018000418,419 Ofiice Calle6 Gary DeMuth with the Salina Journal, Norman Mannel BOARD OF COUNTY COMMISSIONERS saItNE courylY, KA SAS Bdjcr S,o.k, Dbtrr.t 3, VIc Chahmon oen / / '2\- 8 t cour,tTY I ', ,ffi;%lc! t/-tz-tfi ir'il-d DATE " ATTTST oarc ll')1 -18 5,,,UNE COUNW AOARD OF COMMISSIONENS' MINUrES fhu//sdqv, November 75. 2079 Coll To Oder - Cdnwssing ol VoEs Commissioner Rodger Spark called the meeting to order at 9:OO AM with Commissioners Rodger Sparks,lames l- Weese, MichaelJ White, and Monte Shadwick present and Commissioner Robert Vidricksen ebsentfor the following aBenda. Convoss lnstructions Jamie Allen, Saline County Clerk, discussed the Provisional ballots voted in the November 6, 2018 Gubernatorial General election and how provisional ballots are processed. She introduced each type of provisional ballot that was received for the election with recommendations. The Commission reviewed and signed the Zero Report Tape from the D5200 tabulator machine and the Zero Report from the Election Reporting Manager. Convossing of ProvlsioMl aatlots L Jamie Allen presented 225 provisional ballotsthat had moved within the County and voted the correct precinct; it is recomrhended to acceptthese ballots. Commission€r Monte Shadwick mov€d to accept the ballots as recommended. Seconded by Commissioner Michael J White. Motaon passed 4-0. 2 lamie Allen presented 12 provisional ba llots the voter stated during Early in office voting they did not receive their advance mail ballot and were issued a replacement ballot; lt is recommended to acceptthese ballots. Commissioner Monte Shadwick moved to accept the ballots as recommended. Seconded by Commissioner James LWeese. Motion passed +0. 3 Jamie Allen presented 16 provisional ballots the voter stated on Election Dav thev did not receive their advance mailballot and were issued a replacement ballot; it is recommended to acceptthese ballots. Commissioner Monte Shadwick moved to accept the ballots as re.ommended. seconded by Commissioner Michael j White. Motaon Dassed +0. /t Jamie Allen presented 14 provisional ballots where the voter had not updated their name by the October 16th close ofregistration, but did vote the corred ballot; it is recommended to accept these ballots. Commissioner Monte Shadwick moved to accept the ballots as recommended. Seconded by Commissioner lames L Weese. Motion passed 4-0. 5 Jamie Allen presented nine provisiohal ballots where the eleation worker was uhable to locate the voters name in the poll book, it was verifi€d the voter was registered; it is recommended to accept these ballots. Commissioner Monte Shadwick moved to accept the ballots as recommended. Seconded bv Commissioner MichaelJ White. Motion oassed 4-0. $L'NE @'JNrV gOARD OF COMMISS'ONERS' M'NUrES CONTINUED Thutsddv. Novembet 75, 2078 6 Jamie Allen presented one provisional ballot where thevoter was not listed in the poll book, due to a DMV error his registration was received after Earlv voting had begun, the voter was found to have been registered priorto books closing; it is recommended to accept this ballot. Commissioner lvlonte Shadwick moved to accept the ballot as recommended. Seconded by Commissioner Michael I White. Motion passed 4-0. 7 Jamie Allen presented one provisionalballot where thevoterfailed to provide valid identification, but brought in valid lD before Canvassi it is recommended to accept this ballot. Commissioner Monte Shadwick moved to accept the ballot as recommended. Seconded by Commlssioner Michael J White, Motion passed 4-0, 8 Jamie Allen presented six provisional ballots where thevoter failed to provide valid identification, and did not provide valid lD prior to Canvass; it is recommended to not approve these ballots. Commissioner Monte Shadwick moved to reject the ballots as recommended. Seconded by commissioner Michael J White. Motion passed +0. J]mie Allen presented 93 provisional ballots where the voter was not registered in Saline county; it is recommended to reiect these ballots. Commissioner Monte shadwick moved to reject these ballots as recommended. Seconded by commissioner Michael J white. Motion passed 4-0. 10 Jamie Allen pr€sented 26 provisional ballots where th€ vote. was registered, but voted in the wrong precincq it is recommended to partiallv count these ballots. commissioner Monte shadwick moved to partially count these ballots as recommended. Seconded bv Commissioner Michael J white. Motion passed +0. 11 Jamie Allen presented five provisional ballots where the voter moved, but voted in the wrong precinct; it is recommended to partially count these ballots. commissioner Monte shadwick moved to partially count these ballots as recommended. s€conded by Commissioner Michael J White. Motion passed rH. Approwl ol Results There were 278 provisional ballots approved to be counted, 99 provisional ballots d€nied, and 31 provisional ballotstobepartiallycount€d.309outof408provisionaIballotwilleitherbecountedorpartiallycounted. .iamie Allen discuised the ballotsthat were issued, but not voted due to being returned bythe post office as non deliverable, signature missin8 or not the voters signature, ballot received too late, and two ballots being returned in one envelope. Commissioner Monte Shadwick moved to recess untilthe Counting Board had completed processing the approved Provisionals. Seconded by Commissioner Michael J White. Motion passed 4-O- Commissioner Rodger Sparks reconvened the meeting at 11:55 AM, Jamie Allen, Saline County Clerk, presented the final official results. Commissioner Monte Shadwick moved to approve th€ count as printed. Seconded by Commissioner Michael J White. Motion passed 4-0. Adjounment commissioner Monte Shadwick moved to ad.iourn the meeting at 12:00 PM. Seconded by commissioher James I Weese. Motioh passed +0. Documents Signed DS200Tabulator Zero Report Tape, Election Results Manager Zero Report Tape, 0s200 Tabulator Results Tape, Election Results Manager Results Report SAL'NE COUN|V Bo,,RD OF COMM'SSIONERS' MINUTES CONNNUED fhuRdov. ttot€mb?' 75. 2079 SOAND OF COUNTY COMMISSIONERS SAI.INE COUNTY, IGiISAS Robert Vfuri.,r5cn, Dlndd 2, Chohmon Edger L W..*. Dbti.t 4 s.a.tury D^rE // -)7- J I ,ff_ffi i CLERK t oo* U'"1 '16 "..ht'r",ad:So SAUNE COUNTY BOARD OF COMMISSIONERS' MINU7ES Tuesdav. 20, 2Or8 ^tovemfut Public Forum 7 Coll To Oder commissioner Robert Vidricksen called the me€ting to order at 9:ooAM. Jamie Allen,9line countY Clerk, called the roll of attendance with all Commissioners present for the following agenda 2 Approwl ol Publlc Forum agendq commissioner Monte shadwick moved to approvethe agenda forthe publicforum as presented. seconded by commjssioner Rodger sparks. Motion passed 5-0. 3 Humdn Resources gi-Monthty UPdoE Marilvn leamer, Human Resources Di.ector, discus$d the Human Resolrces bi-monthlv update. she discussed workers compensation, openinEs, and upcoming evehts. 4 RFA {20&18 L3 Evidence Syltem is Bra d Bowe rs, Com puter Techn ology Director, discussed RFA ff206-18 t3 Evide nce System, The request for the upgrade of the sheril?s oftice [3 evidence system The [3 is the seNer hardware and software system that manages case evidence for the sheriff's operations division. The system is critical for managin8 case evidence at the sheriff's Otfice. The expenditlre requested is: Dell seNer hardware and system software (59,355'50); installation and traininS (52,125.00); three new access points (52,022 30); firstyear hardware maintenance (S1,725.00); data miSration (S75O.OO); for a total of S15,977:80. Thisupgrade project was a budgeted item in the 2018 TIP budget. The budgeted amount was s30,708.00. staff recommend5 approvalofthis expenditure. The current system i5 running out of system resources requiring this upgaade The L3 evidence system is a criticalapplication in support ofthe Sherifls office operations. Commissioner Monte Shadwick moved to approve the purchase of Dell server herdware and system software as listed in RFA f206-18 in the amount of 515,977.80. Seconded by Commissioner Rodger Sparks Motion passed 5_0. 5 RFA #2(,+18 Prc Tfiol Prcgrcm Stalf Annie Grevas, Community Corrections Director, discussed RFA f20+18 Pre Trial Program Staff, Community corrections is seeking approvalto develop and begin a Pre-Trial Program and advertisefor and hire two staff: Pre-Trial coordinator and Pre-Trial lSO. These positions will be funded by money set aside in the 2019 Saline County budget. The Pre.Trial program will address jail overcrowding, public safety concerns with released clients and reduction of recidivism to the countyjail. Staft recommends the advertising a nd hiring to fill these positions. Annie Grevas stated that all three judges aae on board with thigprogram. Commissioner Rodger sparks moved to advertise and hire two positions for the Pre-Trial ProgEm. seconded by Commissioner Monte Shadwick. Motion oassed 5-0- 6 Adjoumment Commissioner Monte Shadwick moved to adiourn the meeting at 9:15 Al,/. S€conded by Commissioner James L Weese. Motion passed 5-0. Meeting lt - Call fo Order Commissioner Robert Vid ricksen called the meeting to oader at 9:19 AM with all Commissioners present for the following aEenda. 2L69 SALINE COIJNTI EOARD OF COMM'SS'ONERS' MINU'FS CONNNUED fuesddv. NotEmbet 20, 2078 Health Deryrtment Advisoty council Bootd Discussion lason Iller, Health Department Director, discussed the l-lealth Department Advisory council board members' appointed Jason Tiller presented five Expression of Interest forms. Jason Tiller recommended shane Hudson be to the Health Depanment Advisory council. lt was the consensus ofthe commission to appoint shane Hudson public to the Health Department Advisory Council. Formal action will be taken at the November 27, 2018 meeting. Rood ond gr6ge Discussion go'ng to statt Darren Fishel, Road and Bridge Administrator, discuss€d a contract extension with APAC APAC is updat€d shoulderinS and Road and BridSe would like to extend their contract to shoulder. Darren Fishel also with the the commission on the pre_bid meeting for motor graders, aggregate on a regular basit and working well Road. Darren new county EnSineer on plans for 2019. commissioner James L weese asked about water Fishel also discussed Fishel stated they are working on it and the legal survey ia currently being done' Darren the work being done on Link Road. Executive s€ssio,r commissioner James LWeese moved to recess to Executive session under the Attorney client Privilege ex.eptiontotheKansasopenMeetingsActforpotentia||itiSation.s€condedbvcommi5sionerRodgersparks. Motion passed 5-0. Also present were Rita Deister, County Administrator and Mike Montoya, County Counselor. The Executive Sessio n began at9:4OAM and the regularsession reconvened at9:50AM Noaction Ohio Townshiq Cle* Tie vote commissionelMonteshadwickmovedtohavethechairflipacoinforthetievoteforohioTownshipc|erk grandt Michael I Motion with Lee weis being heads and Steve bein8 tails. seconded by commissioner white. Dassed 5-0. Steve Brandt won the coin flip. Pleosont volley Township Cle* Tle vote commissioner Monte shadwick moved to have the chair flip a coin for th€ tie vote for Pleasant valley Township Clerk with Adam Gorrell being heads and Brandi Schneider being tails Seconded by Commissionet Michael J White. Motion passed 5-0. Brandi Schneider won the coin flip Cou nty Administtotors Udote Rita Deister, County Adlninistrator, discussed upcorning events and theJail Reduction consultant recommendations. Executive *ssion Commissioner James IWeese moved to r€aess to Executive Session under the Non Elected Pe6onnelexaeption to the Kansas Open Meetings Act for the PIanninS and Zoning position Seconded by Commissioner Rodger sparks. Motion passed 5-0. Also present were Rita Deister, countv Administrator and Marilyn leamer, Human Resources Director. The Executive session began at 10:15 AM end the regular session reconvened at 10:30 AM. No action was taken. 10 Applkont fruckhg System Dbcusslon Mailyn Leamer, Human Resources Director, discussed our curent appliaant tracking system with HREPartners. The system will no longe. be available in February2o2o. Marilyn Leamer stated she will b€ bringing before the Commission a Request forAction to approve a newvendorfor our applicant traakin8 system. $L'NE COUNrY BOARD OF COMMISS'ONERS' M'NUIES CONIINUED Tuesdov. Nowmbet 20. 2078 Executive *ssion commissioner Monte Shadwick moved to recess to Executive session under the Non Elect€d Personnel exception to the Kansas Open Meetings Act for Administrative Staff. S€conded by Commissioner Rodger sparks. Motion passed 5-0. Also present was Rita Deister, county Administrator. The Executive session began at 10:35 AM and the regular session reconv€ned at 10:55 AM. No action was taken 1) Meeung I - Adhumment Commissioner Monte Shadwick moved to adjouan the meeting at 10:56 AM. Seconded by Commissioner Rodger Sparks. Motion Passed 5{. Meefings Attended November 15: Election canvass - cohmissioners Rodger Sparks, James I Weese, MichaelJ white, Monte shadwick, November 19: B!ilding Autho.ity Board Meeting - commissioners Monte Shadwick, Rodger sparks, and Michaell White; Central Kansas Mental Health Center- Commissioner Michael I white !4 Documents sig,Ed A/P Detail check ReSister; A'/P DetailWire Register; A,/P Detail Payroll; Cash Requirement summary; November 423' 426427 429436' 6,2018 GeneralElection Abstracq Correction Orders: Personal Property - *2O1a00/J422' ' $a445,447, 44s452,4s4456,459-460,465, 46a,470,472' 474-475,477479,483'48f, 497'494' 499'5c5' 507-510, 513, 515, 517-521; Real Estate - S2O18OOO424, 425, 4S5, 4a8-490, 493, 497498, 5qF503, 515, 525; Trucks #2018000495, 5 LL-572, 514. olflce Colle|s Jason Beets with the Salina lournal, Norman Mannel, Xirk Nelson BOARD OF COUNTY COMT,IESIONERS SAIIXE COUNTY, KAiISAS ** r/ilr Rob.rt vidrk:t.l.n, o'satlct 2, chdhmdn t7,4- ta DATE '- ' " 2L7L SALINE COUNTI SOARD OF COMMISSIONERS' M'NUIES CONNNUED Tuesdov- Novembet 20, 2078 $*s*s" .r% ;t ] 1.. CLERK / ".?hi'dfo SALINE COUNTY BOARD OF COMM'S'ONERS' MINUIES Tuesdov. lJove m& t 27. 2078 I Public Forum I Cd fo Order Commissioner Robert vidricksen called the meeting to order at 9:00 AM. Jamie Allen, Saline county Clerk, called the roll ofattendance with commissioners Robert Vidricksen, lvlonte Shadwick,lames LWeese, and MichaelJ white present and Commissioner Rodger Sparks absentlor the following agenda 2 Publk Forum Norman Mannel, salina, asked about when the iail study information will be available. Terry Eurger. 5024 W Shipton, discussed the quality ofShipton Road. Commissioner Robert Vidricksen stated we need to reviewour Road Policies and address these issues. 3 Awrcval ol Public Forum Agendo commissioner Monte shadwick moved to approve the aSenda for the public forum as presented. seconded by Commissioner Jemes L Weese. Motion passed +0. 4 Apptowl of county Commission Mlnutes for November 06, 20tg commissioner Monte Shadwick moved to accept th€ County Commission minutesfor November 06.2018 as presented. Seconded by Commissioner James I weese. Motion passed rt-o. 5 Approd ol County Commission Minutes lor Novemb€' 73,2078 Commissioner Monte Shadwick moved to accept the County Commission minutes for November 13, 2018 as presented. Seconded by Commissioner James I Weese. Motion passed +0. 6 Apptowl o, County Commissbn Minutes for l,tovember 15,2078 commissioner Monte shadwick moved to accept the County Commission minutes for November 15,2018 as presented. gconded by Commissioner James L Weese. Motion passed 4-0. SAL'NE COIJNrY SOARO OF COMMISS'ONERS' M'NUTES CONT'NUED fuesddv. thYember 27. 2078 1 RFA 1207-78 Applkant Trocking System Confioct Marilyn Leamer, Human Resources Oirector, discussed RFA 12 07_18 Applica nt Tracking System Contract saline county has utilized Kansas HRePartners host€d by Sedgwick County for online employment applications for 15 years free of charge. The system i5 becoming obsolete and will be Soing away in February 2020. There are manv online application options available to contract with and a small sample were contacted to do a brief price comparison. However,several Kansas counties and cities currently lse CivicPlus HR lor applicant tracking, onboarding and performance hanagement. CivicPlus HR iscloud based and focused toward local governments. The applicant-tracking piece isthe only one that needsto replace HRePartners at this time. Due to 19l public sector employers utilizing HRePartne.sthat will be impacted, CivicPlus HR is otfering deeper govern menta I discounting to local Kansas cities and counties. lflocal Kansa s gover nm ent customers sign with them before the end of 2018, they will provide a 50% discount on the first year annual fee and implementation fee. Signing after the first oftheVear, but within the first three months of2019, would result in a 25% discount. No further discount beyond that. There is an annualtechnology incr€ase of 5% after year three. The proposalbased upon the size ofSaline CountY would be 54,812.0O for the first year and implementation fees. Based upon the discounted pricing for local Kansasgovernments, statf is requesting awatding a contract by non_ competitive negotiation pursuant to the Procurement, Purchasing and Contract Policy 40.32, exception for covernmental contracts. should Saline Countv decide to move awav from the CivicPlus HR product, they would give the County past records for the required retention period. Staff recommends apProving the contract with CivicPlus HR for County applicant tracking solution to take advantage ofthe discounted governmentalpricinS. This would allow plenty of time for the implementation period and a smooth transition before HRePartners is eliminated. This product provides all the same features of HRePaftners along with many other additional features. The applicant side has been sampled and provides a very useFfriendly application. cohmissioner James L Weese asked about the cost in 2019. Marilyn leamer stated the amount paid in 2018 will cover 2019 and willrequest 55,525.00for 2020 during the budget process. Commissioner Monte Shadwick moved to siSn the contract with CivicPlus HR for the Applica nt Tracking System. Seconded by Commisrioner lames IWeese. lvlotioh passed 4-0. 8 Resolution i7&2267 HeoLh Depa ment Advkory Council Mcmfur AplElntment lason Tiller, Health Departrnent Directo., presented Resolution fl18-2261 Health Department Advisory Council Member Appointment. Jason Tiller recommends appointing Shane Hudson to the Health Department Advisory Council. Commissioner Robert Vidricksen stated he is excited about having someone with a mental health background. Commissioner lames I Weese moved to adopt Resolution #18-2261 appointing Shane Hldson to the Health D€partment Advisory Council. Seconded by Commissioner Michael J Whit€. Motion passed 4.o. 9 Adjoumment Commissioner Monte Shadwick moved to adjourn the meeting at 9:25 AM. Seconded by Commissioner James L Weese. Motion Dassed 4-0. Meetlng tl . Coll To Ordcr Commissioner Robeit Vid.icksen called the meetinE to order at 9:35 AM with Commissioner Robert Vidricksen, james IWeese, Monte Shadwick and MichaelJ White presentand Commissioner Rodger Sparks absent for the following agenda. Annexdtion Discusslon Rita Deister, County Administrator. stated Mike khrage and the City Commission had received the annexation draft agreements and had questions regarding tapping fees and road improvement costs. Executlr€ gssion Commissioner Monte Shadwick moved to recessto Executive Session unde.the Attorney Client privilege exception to the Kansas Open Meetings Acl regarding th€ annexations. Seconded by Commissioner MichaelJ White. Motion passed +0. Also present were Rita Deister, County Administrator; Andrew Manlev, Assistant County Administrator/Director of Finance; and Mike Montoya, Cou n ty Cou nselor. The Executive session began at 9:37 AM and the regular session reconvened at 952 AM. No aclion was taken. $,LINE COUNTY B(ARD OF COMMISS'OAIERS' M'NUTES CONI'NUED fuesdqv, I'lovember 27, 2018 County Adm inistrotor UpdEte Rita Deistet County Administrator and Andrew Manley, Assistant County Administrator/Director of Finance discussed the Expo Center economic impact, a total projed cost formula, and upcoming events. County Cletk Upddte lamie Allen, Saline county Clerk, discussed township clerk elections, township transter of duties to the Board of County Commissioners for Dayton and Greeley townships, and the North l-ink Road improvement petition. Adjownment commissioner Monte Shadwick moved to adjourn the meeting at 10:30 AM. seconded by commissioner James L Weese. Motion oassed 4-0- Meetings Attended November 20: Tri Rivers Fair Board MeetinS - Commissioner Rodger Sparks. November 21: Salina Airport Authority - Commissioner Robert Vidricksen. Documents Signed A/P Detail Check ReSister; A/P Detail Wire Register; A/P Detail Payroll; Cash Requirement Summary; Civic Plus HR Applicant Tracking System Contract; Resolution #18-2261 Appointing Shane Hudson to the Saline County Health Department Advisory Council; Correction Order: Personal Property- fl20180005 27, 5 31-532, 5 36-539, 541; Real Estate - #2018000540. 10 otfke collers Jason Beets with the Salina lournal, Normah Mannel,Terry Burger SOARD OF COUNTY COMMEiSIONERS SALINECOUN KANSAS L Wac,c, Dbttca 4 s.c.tury 2z-z4a=--\ o^IE /z-4-/ 3 Mk:hacl t llJhfu, Dlstrict 5,c,,mmbt&,,,.t )z -{- tt DATE SALINE COUNTV SOARD OF COMMISSIONERS' M'NUTES CONI'NUED Tuesddv, t'lovem'€r 27. 2078 oo,,-J2.fl:J8l-8 2776 SALINE COUNTY EOARD OF COMMISSIONERS' MINUTES fuesddv, Decem&r 04. 2O7g Publk Forum I Coll To Otder commissioner Robert vidricksen carred the meeting to order at 9:00 AM. Jamie Arten, grine county crerk, called the roll of attendance with all Commissioners pres€nt for the tollowing agenda. 2 Approwl of Public Forum Aqendo commissioner Monte shadwick moved to approve the agenda forthe public forum as presented. seconded bv Commissioner Rodger Sparks. lvlotion passed S-0. 3 Approvol oI County Commissbn Minutes for November 20, 2O7g commissioner Monte shadwick moved to accept the county commission minutesfor Novehber 20.2018 as presented. Seconded by Commissione. Rodger Sparks. Motion pass€d 5_0. 4 Approvol of County Commission Minutes hr Not/4:,mber 27, 2O7g commissioner Monte shadwick moved to accept the county commission minutes for November 27, 2018 as presented. Seconded bV Commissioner Rodge. Sparks. Motion Dassed 5_0. 5 RFA #20178 Resolution t1&2262 2019 Dtsttibution ol Akohot Funds Rita Deister, county Administrator, discussed RFA #205-18 Resolution #18-2262 2019 Disrribution ofAlcohol Fu nds. The 1979 Ka nsas Legislature established a Lo% g.oss rece ipts tax oh the sa le of alcoholic liquor in clubs. The legislation required the revenue to be dist.ibuted asfollowsi one-third to special parks and Recreation programs, one_third to specialAlcohol progr.ms, and one-third to the county General fund. Monies in the SpecialAlcohol Fund are to be used "for the purchase, estabrishment, maintenance, or expansaon ofservices or programs of alcoholism and drug abuse paevention and education, arcohol and drug detoxification, intervention in alcoholahd drug abuse or treatment of persons who are alcoholics ordrug abus;rs orare an danger of becoming alcoholics or drug parks abusers." Monies in rhe special & Recreation Fund are to be used fo. the purchase, establishment, maintenance, or expahsion ofpark and recreationalservices, programs, and facilities. Annualrepofts were submitted by arrthe agenciesthat received funding in 2018: The ARc ofsarine county Inc., Saline County4-H youth program, Programs, Assaria Summer City ofGypsum, Ashby House, Friends of Recovery, Central Kansas Foundatioh, and DARE & GREAT. lt appears all of the recipients who subhitted reports have m et the gra nt application requ irements. Ther€ is a decaea s€ in budget authority based on a decreased in enticipated revenue du€ to a decrease in the arcohorsares rn the cointy. z0l8was the first year ofthe new application period. Each agency who was awarded funds in the first year hormaay receive funding for a second yea. as lonS as agenay the complies with the statutory requirements of K.5.A. 79-41a04. The monies receiv€d be will distributed as follows: Special Alcohol and Drug Fund - DARE & GREAT (54473.04), Central Kansas Foundation (51,750.32), Friends of Recovery (S1,750.32), Ashby House (S1,750.32); Speciai tarks and Recrea tion Fu nd - The ARC of Saline County (S youth Inc. 1,080. O0), Sa line County +H (51,620. OO), Assaria 9rmmer Youth Progra,n (s1,080.00). {s2,220.00), city of Gypsum commission;r rames L weese moved to approve the dlstribution ofthe speciar parks Arcohor and Drug Fund and speciar and Recreation Fund as recommended by staff. Seconded by Commissione. Michael J White. Motion passed 5_0. 6 Announcements commissioner Robert Vidricksen announced h€ attended the Chamber of Commerce meetang tast week, 7 AdJoumment commissioner Monte shadwick moved to adjourn the meeting at 9:08 AM. seconded by commissioner RodSer Sparks. Motion passed 5{. SAL'NE COUNTY EOARD OF COMM'SSIONERS' M//NUTES CONI'NUEO fuesdov- &cembr A. 2O7g Meeting - Coll fo Ordet Commissioner Robert Vidricksen called the meeting to order at 9:14 AM with all Commissioners present for the following agende. Snow ond lce Conttol Guidelines Discussbn Darren Fishel, Road and Bridge Administrator and Denhis Cooley, Assistant Road Superintendent discussed the snow and ice control gu idelines tor Saline County. The Commission also discussed issues with a8gregate. Tom Pestinger,5113 E. North Street, stated the .ggregate goes to dust wheh it gets wet and believes his road is graded too much. He stated the sand ov€r the rock was helpful. Terry gurger, 5024 W. Shipton Road, suggested more time be spent on training. The Commission discussed the different tvpes of aggregate available and other oossible solutions. Rood and Bddge fruck Discussion Darren Fishel, Road and Bridge Administrator, discussed Boin8 out to bid for two trucks. He stated e truck burned up during snow removal. He would like to Bo out for bid for two trucks instead ofjust one as originally planned. lt was the consensus ofthe Commission to have Darren Fishelgo out to bid for two trucks. County Admlnlstrctot U Nate Rita Deister, County Admi[istrator. discussed the Expo Center, planning and Zoning Director, and upcoming dates. Andrew Manley, Assistant County Administrator, discussed the SWOT Ahalvsis. North Unk Rood Discussion Jamie Allen, Saline County Clerk, discussed North tink Road petition for road improvement. lt was the consensus ofthe commission to change Nonh tink Ro.d frorn dirt to gravel by resolution. Darren Fishel, Road and Bridge Administrator will prepare a .esol/tion for the Board of Cor]nty Commission to approve. Eost Lopsley R@d Edsement Discussion Jamie Allen, saline county clerk, updated the commission on the right ofway eas€ m€ nt vacation on East [apsley Road requested by Scoft Erickson. Executive Sesslon commissioner Monte shadwick moved to recess to Executive session under the Attorney client privilege exception to the Kansas open MeetingsAct for potentia itigation. seconded by commrssroner James L weese Motion passed 5-0. Also present were Rita Deister, county Administrator and Mike Montoya, county counselor. The Executive session began at 1o:19AM and the regurersession reconvened at 10:24aM. No ExecutitE Session commissioner Monte Shadwick moved to recess to Executive session under the Non Erected personnel exception to the Kansas Open Meetings Act. Seconded by Commissioner James L Weese. Motion passed 5{. also present were Mike Montoya, county counselor. The Executive session began at 1o:2g AM and the regurar session recohvened at 10:45 AM. No action was taken, 10 Executive *ssiotl commissioner Monte shadwi.k moved to recess to Executive session under the Non Erected personnel exc€ption to the Kansas Meetings open act. seconded by commissioner Michaer J whrte. Motion passed 5-0. Also present were Rita Deister, County Administrator; Mike Montoya, County Counselor; and Marilyn Leamer, Human Resources Director. The Executive session beBan at 10:45 aM and the regurar s€s$on reconvened at 10:55 AM. No action was taken. SAL'NE COUNTY EOARD OF COMMISSIONENS' MINUTES CONTINUED fuesddv. December 04, 2O7g Executive *ssion Commissioner Monte Shadwick moved to recessto Executive Session under the Non Elected personnel exception to the Kansas Open Meetings Act. Seconded by Commissioner James I Weese. Motion Dassed 5_0. AIso present were Rita Deister. county Administrator; Andrew Manley, Assistant county Administrator/Director of Finance; Mike Montoya, county counselor; and Marilyn Leamer, Human Resources Director. The Executive Session began at 10:58 AM and the regular session reconvened at 11:06 AM, No action was taken. kde ro I H olidoy Discu ssion Marilyn leamer, Human Resources Director, discussed the closing offederal and state offices on December 5, 2018for a dey ofrnourning. The catyofsalina willbeopen. lt wasthe consensus ofthe commission to also lematn ooen, Meeting ll - Adjoumment Commissioner Rodger Sparks moved to adjourn the meeting at 11:12 Alvl. Seconded by Commissioner James I Weese. Motion Dassed 5-0. t4 Meetings Attended November 28: Chamber ofCommerce Board Meeting - Commlssioner Robert Vidricksen. Documents Signed A/P Detail Check Register; A/P Detail Wire Register; A/p Detail payroll; Cash Requarement Summary; County commission Minutes November 20, 2018; county commission Minutes November 27, 201g; Resolution f1& 2262 specialAlcohol Fund Budget; correction orders: personal property - f2o18ooo5ir4-546, 54q554,558-561, 557; Trucks - f2018000547, 563-556 OfrEe Collers lason Beets with the Salin. Jourhal, Kirk Nelson.Terry Burger, Tom pestinger, and Norman Mannel. BOARD OF COUI{TY COMMISSIONERS SALINE CO.UNTY, KANSAS DA]T OATE !al 'Hffii CLERK t t7.n*rf , 4>\-' ../-rb^l oArE u ;jh;K-'51 '" ' 2779 SAL'NE COUNTY BOARD OF COMM'SSIONERS' MINUTES CONI'NUED Tuetdov. &ce mbe I U. 20 18 oarr 17 - //'2 o/ E 9/,ur/E couutY 80AnD & ca M/fstilEns MNulEs fuefuv. Decem,€r 77, m78 Publk Forwn 1 Cotl fo Order Commissroner Robert Vid.icks€n called the meeting to ordei at 9:00AM' Jamie Allen, saline County Cle,k, called the roll ofattendance with all commissioners present for the following agenda. 2 Pubtk Forum Norman Mannel, salina, discuss€d aealestate values, milllew, roads, andtaxes 3 Approwl ol Pubfic Forum Aoendo Commissioner Monte Shadwick moved to approvethe agenda for the publlcforum agenda as presented, Seconded by commissioner Rodger spa*s. Motion passed 5_0. 4 Apryot/ol ol County C.onmisston Minutes lor Decemb2t U, 2018 Commissioner Monte Shadwick moved to accept the County Commission minutes of December 04, 2018 as pres€nted. Seconded by Commissioner Rodger Sparks. Motion passed 5_0. 5 Cognltiw BehoYbt Pres.ntNqr Paula Meaaill, Intensive Supewision Officer torCommunity Corrections, gave a p,esentation ofthe Cognitive Behavior program she facilitates. The goal is to reduce admissions/returns to prison a nd to help alienls achieve a successf!lcrime free life. The Sroupi being faaililated include: Courageto Change- Inte.active Journaling; Money Managemenq Thinking for Change; Eatteaer's Intervention Program; Seeking Safety; Moral Reconation Therapv; Substance Abuse Program; and Job Tech. Eaah class is Kansas Depariment of Co,redions approved' developed from "evidence-besed" practices known to be effective with offendeas, experience from r6earah conducted in all50 states, objectivity and excellence in scholadY research, creative staategi€s, .nd a comprehensive spedrum of resoul@s, 6 Reol Property DlsdsEr Refiel Apdkdtton lot 659 t w st,, Sdlit|p Sea n Ro bertson, County Apprais€r, d iscuss€d a real property tax relief aPplication fo. 659 S. 9th St., Salina. On July 17,2018 a hour€ owned byJames and Stacey O'Shea at 659 S.9th 5t. in Salina was 5u bstantially dest.oved byfire then demolished later in 2018. The disaster relieftax abatement recommendation from the Countv Appraise. is 5480.03. Commissioner Monte Shadwick moved to approve the disaster relief tax abatement for 659 s. gth st. for 5480.03 as recommended by the cohty Appraiser. seconded by commissioner Rodger SDarks. Motion oassed S. 7 Real Prcperty Dlsasffr Renel Applkatton lot 723 Klng SL, 6wum Sean Robertson, County Appraiser, discussed a realproperty tax relief application fo.123 King St., Gypsum. on December 1,20u a house ormed byGary olson at 123 KinS St,, Gypsum was substantially destroyed by fire and not repei.ed in 2018. The disaster relieftax abatement recommendation from the CountyAppraiser is 5472,26, Comrnissioner Monte shadwick moved to approve the disaster relieftax abatement tor 123 King St. for 5472.26 as recommended by the county Appraiser, Seconded by Commissioner Rodgea Sparks. Motion passed 5-0, 2181 SAIINE CO'JNTY B()f,ND ff COMM'SSK,',ENS' M'M'TES CONNN'/ED fuesdov. Decemtur 77. 2078 8 RFA X2O*78 Unk Ro,/d Uwmde Darren Fishel, Road and Bridge Administrator, discussed RFA #209-18l-ink Road Upgrade. The request is for action to change th€ road designation on link Road no.th of Watkins Road. The Road and Bridge Depa ment, along with the wishes ofthe residents of Link Road, would like to request the Saline Countv Board ofCounty Commissioners change the desiSnation of a specilied portion of tink Road from earth to gravel. The desi8natioo change will begin at the intersection of Link Road and Watlins Road and proaeed north approximately 6,000 feet. The gravel will end about 200 feet north of 4129 N. tink Rd. Staff recom mends the Commission allow the Road and Bridge Department to improve this sedion of roadway to gravel. lt will allow the citizens that live on this road better access to their homes and provide better roadway fo. emergenay seryices in inclement vreather. The improvements will include ditci wo.k, culvert repair, regradinS, compaction, shapinS, tree removal ahd placement of aggre3ates. This work will need to be completed in the spring with countyforces as soon as the weather allows. The2019 Road and BridEe budget has a gravelroad u pgrade/safety im provement line item that willhave a balance of 5400,000.00. lt is estimated the aSgregate cost will be around 530,000.00. Commissioner Monle Shadwick moved to approve the up8rade by Road and Bridge to the s€ction of tink Road as listed in RFA f2()!|-18. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. 9 Announcemenr commissioner Robert vidricksen ennounced he attendedthe City of cypsu|n City council Meeting on Monday. lO Adloumment Commissioner James I Weese moved to adjourn the meeting at 9:41 AM. Seconded by Commissioner Rodger Sparks. Motion passed 5-0. Meetl,tg lt - Coll fo Oder Commissioner Robert Vidricksen called the meetin8 to oader at 9:47AM with all Commissioners pJes€nt for the following agenda. Executit€ gsslatr Commissioner Monte Shadwiak moved to recess to Executive Session under the Non Elected Personnel exception to the Kansas Open Meetings Act. Seconded by Commissioner Michael J White. Motion pass€d 5-0. AIso present were Rita Deister, County Administrator; Andrew Manlev, Assistant County Administrator/Director of Finance; Ellen Mitchell, CountyAttorney; and Marilyn Leamer, Human Resources Di.ector. The Executive Session began at 9:48 AM and the .egular session reconvened at 10:03 AM, No action was taken. Communft y Co re ctidrs Retl€wdl Annie Grevat Comhunity Correctlons Di.edor, discussed a renewal of contract fo. Community Coarections to provide UA servicesto 5t. F.ancis adult clientg. Commissioner Monte Shadwick moved to authorize the chaiJto sign the renewalcontract to have Community Correctiohs provide UA serviaesto 5t. Francisadult clients, Second€d by commissioner iame6 [ Wees€. Motion Dassed 5-0. P ,nory Rurol Roulr Discusslon .lustin Mader, County Engineer and Darren Fishel, Road and Bridge Administrator, discussed the primary rural routes. The primary rural route system was developed by the Saline County Road and BridSe department in the yeals prior to 2007. lt was developed in response to some difficult choices that would need to be made regarding Saline CountiesTranspoftation System. They are: aginS and dete orating infrastructure; evet increasing costs of materials,labor/ equipment, and fuel; need to prioritize the direction ofavailable funding; and sustainability and flexibility. Commissioner Robert Vidricksen asked Justin Mader and Darren Fishel to bring suggestionsto the Commission atthe beSinning of th e vear. SALTNE COUNTv E(ARD OF COt'tlltt,SS,oNERS' M,NUTES CONTTNUED fuesdar. o€cem'€r tL 20tg Executive *ssion Commissioner Monte Shadwick mov€d to recess to Executive Session underthe Attorney Client privilege exception to the Kansas Open Meetings Act for pending litigation. Seconded by commissioner James L Weese. Motion passed 5-0. Also present we.e Rita Deister, County Adrninistrator; Andrew Manley, Assistant County Administrator/Director ofFinance; Mike Montoya, County Couns€lor; Darren Fishel, Road and B.idge Administrator; and Justin Mader, County Engineer. The Executive S€ssion began at 10:30 AM and the regular session reconvened at 11:00 AM. No action was taken. County NmtnlsaobB ufraE Rita Deister, County Adminidrator, discussed tire reclcling and upcomin8 data's. MeeUng ,t - Adbumment Commissioner Monte Shadwick moved to adjourn the meeting at 11:15 AM. Seconded by Commissioner Rodger Sparks. Motion passed 5{. Meetings Altended De.ember 10: Christm.s !unch with Elected Ofticials/Departrneht Heads at Ma.tinelli's little ltaly - All commissioners; Gypsum citycouncil Meeting- Commissioner Robert Vidricksen. 10 Documents ggned A/P Detail Check Register; A,/P Detail Wire Register; A/P oetail Payroll; cash Reqlirement summary; Employee Recognitions; CMB l"icense Singh Travel Plaza [LC; County Commission Minutes December 04,2018; Renewal of Contract with Community Corrections and St. Francis; Correction Orders: Pe6onal Property - f201800066& 572,57+575,577 -579; T.ucks - #2018000569571 7L Olfke Cotlels Jason Beets with the salina Journal, Noaman Mannel, Gary Olson, Fred Sweigert, Kirk Nelson, Joe Armstrong SOARD Of COUNTY @MM66|oiIER5 tucra vuli*ca, O&ttb 2, ctuirmort \-0.-tq 6 --\ %o,, utcnoa t W*i., nnAa 5. commbttor.t ,rton|r Sl,od.tid., Dbtrlct t, Commitsb'€t lrc drtn M G od,',lsswfg nmms autnmo SAL'NE COUN|V EOARD OF COMM'SSIONERS' M'NUIES fuesddv. t)€cembet 78. 2078 Public Forum I Cott To Oder Commissioner Robe.t Vid.icksen call€d the meeting to order at 9:00 AM. Cheryl Blake, Depury County Clerk, c.lled the roll of attendancewith Commissione. Monte Shadwick, Rodger Sparks, Rob€rt Vid.icks€n, and MichaelJ White pres€nt and Commissioner .lames I Weese absent tor the following agenda. 2 Publlc Forum Norman Mannel, Salina, discussed roads. grad Carlson discussed Link Road. Bob Albers discussed gravel roads. 3 Awrowt oJ Public Forum Agcnda Commissioner Monte Shadwick moved to approve the aSenda for the public forum as presented. Seconded by Commissioner Rodger Sparl.6. Motion passed +0. 4 Approvol of County Commissio.t minutes for December 77, 2078 Commissioner Monte Shadwick moved to accept the County Commission minutes of December 11,2018 as presented. seconded by Commissioner Rodger Sparks. Motion passed 4-0. 5 tnEtun Cfty Motpger Discussio4l Mike khrage, Interim City Mana8er, dis€uss€d road annexations, Expo Center, and the radio communication 6 RFA #212-78 Public Sqrety ECAD Uwrode Brad Bowers, Computer Technology Director, discussed RFA [212-18 Public gfety ECAD t,pgrade. The .equest is for permission to fund Saline Countv's portion otthe public safety ECAD (Enhanced Computer Aided Dispatch) upgrade in the amount of525,095.39. Saline County budgeted S25,00O.0O forthis project in the 2018 TIP (Technology lmprovement Plan)budget. Saline County willsplit the cost offundin8 the Microsoft licensih8 and vmware licensing portion ofthis project with the City of Salina. Quotes received forthe Microsoft Windows and SQI seNer quotes were: Software House International lSHl) - 30 Windows 2019 server core licenses Microsoft Windows S€rver 2019 Datacenter licenses (S15,G68.10)and 12 Microsoft SeLServer 2017 Standard 2 cores (S28,903.68); CDWG - 30 Windows 2019 Server core licenses Microsoft Windows SeNer 2019 Datacenter licenses (S16,091.70) and 12 Microsoft SQt Server 2017 Standard 2 Cores (529,424.96); pCM - 30 Windows 2019 server core licenses Microsoft Windows Server 2olg Datacenter licenses 1520,389.891 and 12 Microsoft SQlServer 2017 Standard 2 Cores {547,409,24). euotes received forthevmware3 host esjentials bundle were; Eagle Inc 1 vsphere 6 Essentials Plus Kit for 3 hosts (Max 2 processors per host)- (55,619.00); PCM l vsphere 6 Essentials Plus Kit for 3 hosts (Max 2 processors per host) - (SG,829.94). Staff recommends approvalofthis exp€nditure. The ECAD upgrade is necessary to take our public 5afety agencies into the next generetion ofthe dispatch application platform. This upgrade willencompass the latest and mosl up to date versions ofthe ESR|mapping software on the public safety platform. The NextGeneration 911system relies heavily on the accuracy of mapping data and will interface with the €CAD platform. When the GIS deoartment makes a change to public safety mapping data they are using the newest version of ESRI lo.x to makethe changes. They th en save the cha nges out of an older unsupported version ( €SRl 9.3 ). Onlythen are thevable to import the data chantes into the public safety MSP platforrn. As stated previously ESR| is no longer supporting the 9.3 version ofsoftware we are requir€d to use when we update the mapping data in the current public safety MSP platform. Staff recommends plrrchasing the Windows S€rve. licens€s from SHI for 515,668.10 and the Microsoft SeL software from sHlfor 528,903.68. Staff also recommends purchasing the Vmware vsphere essentials bundle from Eagle Inc for 55,619.00. Totalexpenditure of S50,190.78 ofwhich Saline County will contribute 525,095.39 from the Tlp budget. Commissioner Monte Shadwick moved to approve the purchase ofthe public safety ECAD upgrade in the amount ofS2S,O95.39 as listed in RFA #212-18, Seconded by Commissioner Rodger Sparks. Motion passed 4-0. 5AL'NE COUNTV B()4,RD OF Co/I/'MES/oNERS' M/,NUTES CONI//NUED Tuesdov. Decem,€r 79. mlg 7 Powe8 Usage ond Scruke Agreement Erad Bowers, computer Technology Director, discussed the powerg usage and service Agreement with the city ofSalina. On December 30,2015 the City ofSalina and Saline County entered into an atreement regarding information services charges, it was renewed on January 1,2017 and expires December 31, 2018. The city of Salina and 9line County desire to.ontinue to sharethe PowerS Computer Svstem. lt is the intention of Saline power8 county to remove all cou nty a pplications from th e computer system in the nea r futur€. The city of salina provides the prof€ssional staffand related costs of o perating and maintaininE the computer Technology Department. The city of Salina and Saline county desire to enter into an a8reement specifvingtheir respective power8 responsibilites and expenses incurred in sharing the system. commissioner Rodger sparks moved to sign the PowerS usage and service ASreement as requested bv staff. s€conded bv com'.assioner Monte Shadwick. Motion passed 4-0. 8 RFA #20&78 Resolutbn fi&2263 Appotntment ol Rurol Fhe Oktrict Boord ol trus|rjes Hannah Stambaugh, Eme.gen€y Management Director, discus$d RFA S2Og18 Resolution fl1&2263 Appointhent of Rural Fire Districts Eoard Memberc. The request is to appoinv.e-appoint Board Members to the Boards ofTrustee5 for RlralFire Districts #1,12, t3, *5,*5, a d #7. The appointments/.eappointments for a term oflanuary 01, 2019 to December 31,2022 are: RFD f1- Justin Ade, Larry Spellman, and Darren preson, peck, Rader(new appointment); RFD #2 -Jim Chris and Riley Hawbaker; RFD #3 - Darren Wilson, Mark sommerfeld, and sheldon Abke.; RFD t5 -Tena smith and Micheel Robinson; RFo fE - Alan Hormquist and Dia na Fa n irba ks; R FD #7 - GreS vancoevern, c riff Kruszvnski, and Derek McKellips. The goards of rrustees of each Fire District oversee operations ofthe District for the county commission in accordance with K.s.A. 19- 101, et seq., and K.s.A. 193601, et s€q. and seline countycode section 1G2 and are made up ofvolunteeas trom the oistrict. Their term of individual Board mem b€as lasts for th ree years at which time they are up foa reappointment' Staff recomm€nds a pproval of a ppointments. Allofthe individuals votunteertheir timeto serve their goard respedive district as members of the ofrrustees. commissioner Rodger sparks moved to appoint the board membersto the Rural Fire District as listed in Resolution fi18-2263. S€conded bv Commissioner Monte Shadwick. Motion Dassed +0. 9 RFA #271-t8 KDO| Speciol Trufik Entorcement prcgrum Sheriff Ro8er Solda n discussed RFA 1211- progra 18 KDOT Special Traffic Enforcement m, The Sa line County SherifFs office has been participating with the Kansas Department ofTransportati;n in the speciarrraffic Enforcement Program (ST€P) since 2001. This Brant ha5 continued to provide moniet which allows the Sheriffs office lo condud selective enforcehent operations promoting and enforcing seat bert raws, chird safety seats, DUl, and speeding enforcehents. Al ofthe enforcement is done in additionto regurarry schedured patrol shifts, therefore thc monies provided by the Kansas Department of rransportatioi pays for a[ ofthe overtime used rhe sherifFs office is seeking to renew this grant for 2019 to 2021, which requires commission approval and signature from the chairperson. The sheriffs offce staff recommends approvarofthis request lor action. commissioner Monte shadwick moved to accept the grantfrom KDorforrhe speciarTraffic Enforcemenr Program as requested by staff. Seconded byCommissioner RodSer Sparks. Motion passed4_0. IO RFA i213-18 Medbdl LjoUW lnsurcnce pollcy Renewdt Jason liller, Hearth Department Director, discussed RFA s213-18 the Medicar Liabirity hsurance poricv renewar. This is the ennual renewar ofthe pori.a M€dicar Liabirity Insurance with ftaercer teaith anc g€nefits Insurance services' This policl and the payment a part mount is of a larger policy negotiated by the Kansas Association of Local Health Departments n'any years ago. This helps minimize costs fot Lcal health departments and provides for medicar insurance protection paoviders. for the This p.ovides protection up to s1 milrion per incident and mirrion 53 dorrars agSreSate. This in_surance is a r€quisite of providing services. current poricy expires Decernber 31,2018. New policy takes effeat Ja nuary 1,2019. Staff recom-menos sign ing the policy. commissioner Rodger spark moved to acceptthe proposalfrom Mercea Health and genefits Insurance Services as requested by staff. Seconded by Comhissioner Monte Shadwick. Motion passed +0. 2186 SAL'NE COUN|Y SC)/,RD OF COMM'SS'ONER9 M'NUTES CONNNUED Tuesdov, Irecember 18. 20tg 77 RFA #27G78 CAD bftwore Prcgrcm Justin Mader, County Engineer, discussed RFA f210-18 CAD software program. This is a request for action to purchase a computer-aided design (CAo) software prograln called "OpenRoads Designe/,. OpenRoads Designer will replace the existing AutoCAD Civil 3D program. These programs assist in the design and plan production ot allroad and bridge projects. Benefitsofthe OpenRoads Designer include: tn8inee/s curren t knowledSe of program; full desagn and drafting standards come with the p.og6m; automation allows for significant reduction in design and plan production time; engineering uses KDOTstandard drawings in the plans and are provided in the OpenRoads DesiSner format, All ofthese benefits will allow the Engineering Division to create better designs in lesstime. Staff recommends to allow the purchase ofthe OpenRoads Designer software and needed computer upgrades. The pro8ram will cost 517,146.00 for two licenses. There will also be 5388.78 in computer upgrade costs. Annual rnaintenance for the program will cost S4,42O.OO st.rtine one year atter purchase. The current system, AutoCADCivii3D, hasan annualmaintenance cost of 53,849.08. Commissioner Rodger Sparks hoved to approve the purchase of the Open Roads Desigher CAD software and needed upgrades as requested by staff. Seconded by Commissioner Monte Shadwjck. Motion passed rH). 1,2 Resot ttion i7&2264 fmnster of (zrtdin Fundt lrom tte 2018 Budget Rita Deister, County Administrator, discussed Resolution f1&.2264 Transfer ofCertain funds from the 2018 budget. The County Treasuref of Saline Cou nty is ordered in accordance with K.S.A. 6&141g to transfer from the Road and Bridge Fund to the Special Road ahd Bridge Machinery fund, Highway lrnprovement Fund and the Capital lrnprovement fund an amount not to exceed 25% ofthe 2018 Road and Bridge Fund Budget appropriation and in the amount.vailable for transfer as dete.mined bythe annualaudit; in acco.dance with K.S.A. 19-120transfer monies from the General Fund, including tMS equipment reserve and Road and Bridge Fund to the Saline County capital lmprovement Fund in the amount available tortransfer as determined bythe annualaudiu in acaordance with K.s.A. sup.2-1318 transfer ofmoniesfrom a Noxiousweed Eradication F!nd to the Noxious weed capitaloutlay, the amount available fortransferas deteamihed by the annualaudit; and in accordance with K.s.A.193512c to transfer f.om the G€ne,.lFund to the special €quipment Fund ofeach Rural Fire District all funds that will be available fiom the annual audit ofthe saline county Rural Fire Oistrict fl. f2, #3, f5, fl6, and #7. Commissioner Monte Shadwick moved to approve the transfe. ofcertain funds from the Road and Bridge Fund, the Noxious Weed Eradication Fund and the General Fund as listed in Resolution f1& 2254 and recommended by staff, S€cohded by Commissioner Rodger Sparks. Motion passed +0. 13 Resolution ,18-2265 Trdnster ol Heofth Funds lrom the 2078 Audqet Rita Deister, county Admihistrator, discussed Resolution #1&226s rransfer of Health Funds from the 2o1g budget. The county Treasurer may be ordered in accordance with K.s.A, 6s-204 to transfer from the saline county Heahh Fund to the saline county Health capitaloutlay Fund in the amount available fortransfer as determined by the annualaudit. com m issioner Rodger sparks moved to approve the transfer of 2o1g sa rine County health Fundrto the County Health CapitalOutlay Fund as recommended by staff. Seconded bv Commissioner Monte Shadwick. Motion Dassed 4-0. L4 Resotutbn Ut&2266 Exempt provtston of KSA 7r772^o Rita oeister, county Administrator, discuss€d Resorution #1&2266 exempt provisions of K.s.A.7s-1102a. This Resolution stated the Board ofcounty commissionels find that financialstaternehts and linancial reoorts prepared in conformity with generally a cce pted accounting principres as promurSated by the Nationar pubric Accountantsare not relevantto the requirements ofthe cash basis and budget laws ofthis state and are ot no significant governin8 value to the body or members ofthe general public of Saline Coohty, Kansas. Commissioner Monte Shadwick moved to sign the Resolution exempting Saline Countv, Kansas from the provisions of K.s.A. 75-1120a as recommended by staff. seconded by commissioner Rodger sparks. Motion passed +0. \5 Other gusiness The Commissaoners discussed the Building Authority proposalfor a master plan to improve the City/County brrilding. SALINE COUNff AOAND OF COMM'SSIONERS' M'NUTES COT,I|'NUED fuesddv. Decem,€r 78. 2078 16 Adlounment Commissioner Monte Shadwick moved to adjourh the meeting at 9:55 AM. Seconded by Commissioner Rodger Sparks. Motion passed 4-0. Meeting tt - Coll fo Oder Commission€r Robert Vidricksen called the meeting to orde. at 10i04AM with Commissiohers Monte Shadwick, Rodger Sparks, Robert Vidricksen, and Michaell White present and Commissioner lames L Wees€ absent for the following aSenda. Renewol for Shedfft Olrke Food Con'/dd Sheriff Roger Soldan discussed the annual renewal ofthe Sheriffs Office food contract. Commissioner Monte Shadwick moved to authorize the Chair to sign the contract for the renewalofthe food contract. Seconded by Commissioner Mich.elJ White. Motion pass€d 4-0. Co u nty Ad m In I str oto rs UN oE Rita Deister, County Administrator, disaussed RFD #l upcoming RFA and upcoming events. Executlve s€sslon Commissioner Monte Shadwick moved to recess to Executive S€ssion under the Attorney-Client privilege exceptaon to the Kansas Open Meetings Act regarding road annexations. Seconded by Commissioner MichaelJ White. Motion passed 4{. Also present were Rita Deister, County Administrator; Andrew Manley, Assistant County Administrator/Director of Finance; and Mike Montoya, County Counselor. The Executive S€ssion began at 10:18 AM and the regular session reconvened at 10:28 AM. Commissione. Monte Shadwick moved to extend the Executive Session by ten minutes. Seconded by Commissioner Michael I White. Motion passed 4- 0. The Executive s€ssion began at 10:29 AM and th€ .egular session reconvened at 10:39 AM. No action was ExecuItE *sslon Commissioner Monte Shadwick moved to recess to €xecutive S€ssion undeathe Non Elected personnel exception to the Kansas Open Meetings Act. Seconded by Commissioner Rodger Sparks. Motion passed 4{. Also present were Rita Deister, county Administrator; Andrew Ma nley, Assistant countv Administrator/Direator of Finance; and Mike Montoya, County Counselor. The Executive Session began at 1O:ilO AM and the regular session reconvened at 10:50 AM. No action was taken. Meettng tt - Adlounment Commissioner Monte Shadwick moved to adjourn the meeting at l0:S0 AM. Seconded by Commissioner MichaelJ White. Motioh passed +0. Meeungs Aneded Decernber 11: Health Department advisory council - commissioner James I weese. Decembe. 17: Building Authority Bo.rd Meetihg - Commissioners Monte Shadwick, Rodger Sparks, and MichaelJ White; Central Kansaa lvlental Health Center - Commissioner MichaelJ White. 2188 SAUNE COUNTY EOARD OF COMMISSIONERS' M|,NUiES CONTINUED fuesddv. Decemtur 78. 2078 Dquments Signed A/P Detail Check Register; A/P Detail Wire Regaste.; A"/P Detail Payroll; Cash Requirement Summary; KDOT SpecialTraffic Enforcement Program Contract; Mercer Health and Benefits Insurance Se.vice! Ingurance Policy; Power8 (AS/400) Usage and service Agreement; Resolution ,1&2263 Appointing Members to Rural Fire Districts #1, #2/ #3, f5, #6, and f7 Eoard ofTrudees; Resolution f1&2255 Authorizing the Transfer of Certain Funds from the 2018 Budget; R€solution f1&2256 Exempting Saline County from the Provisions of K.S.A. 75- U20a; Resolution f18-2254 AuthorizinS the Transfer ofCertain Fundsfrom the 2018 Budget; Sheriffs Office Annual Food contract; correction orders: Personal Property - f201800083, 592-594,599; Real Estate - fl 2018000595-598; Trucks - fi 2018000581. 10 Olfrce Cotte6 Jason Beets with the Saline Journal; No.man Mannel; Brad Carlson; BobAlbers; Wayne Pruitt SOARD oF ooUNTv COl,l MlssloNcRs SALINEIQOUi|TV, rff{SAS olr: /''/rlrl\ Robc.t Vldrif,b.n, Disttid Z Choln nn DAlE S,!rb,Ma 3, Vb Cl'trt'',,on tr*trtlci DAlE ..t:"yo. ;a.o\rd:.tl