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REQUEST for PROPOSAL for Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY)

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REQUEST for PROPOSAL for Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY) (Third Call/ Retender) Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY) 2018 (THIRD CALL/ RETENDER) REQUEST FOR PROPOSAL for Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY) Chhattisgarh Infotech Promotion Society (CHiPS) 2nd Floor, State Data Centre Building, Civil Lines, Raipur, Chhattisgarh– 492001 Fax:- 0771-4066205, Ph No. 0771-4066277 E-mail: [email protected] Website: www.chips.gov.in (Third Call/ Retender) Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY) 2018 LETTER OF INVITATION TO BID CHHATTISGARH INFOTECH PROMOTION SOCIETY (CHIPS) Dated 16-03-2018 To, The Bidder Sub: RFP for Sanchar Kranti Yojana (SKY) Dear Sir/Ma’am, Thank you for your interest in the implementation of the Sanchar Kranti Yojana project. Please find enclosed the bidding documents in relation to the project. You are requested to submit your bid strictly in accordance with the terms of the RFP (enclosed herewith). By participating in the Bidding Process, you expressly agree to abide by the terms of the enclosed bidding documents. Please note that CHIPS shall, at all times, reserve the right to accept or reject all or any of the bids without assigning any reason whatsoever. Yours faithfully, CEO, CHiPS (Third Call) Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY) 2018 DISCLAIMER The information contained in this RFP or subsequently provided to Bidder(s), whether verbally or in documentary or any other form by or on behalf of CHiPS or any of its employees or advisors, is provided to Bidder(s) on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. This RFP is not an agreement and is neither an offer nor invitation by CHiPS to the prospective Bidders or any other person. This RFP is non-transferable. The purpose of this RFP is to provide interested parties with information that may be useful to them in making their financial and qualitative offers (bids) pursuant to this RFP. This RFP includes statements, which reflect various assumptions and assessments arrived at by CHiPS in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each Bidder may require. This RFP may not be appropriate for all persons, and it is not possible for CHiPS, its employees or advisors to consider the investment objectives, financial situation and needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in the Bidding Documents, may not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this RFP and obtain independent advice from appropriate sources. Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which may depend upon interpretation of the Applicable Law. The information given is not intended to be an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of the Applicable Law. CHiPS accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on Applicable Law expressed herein. CHiPS, its employees and advisors make no representation or warranty and shall have no liability to any person, including any Bidder under any Applicable Law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way for participation in the Bidding Process. CHiPS also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any Bidder upon the statements contained in this RFP. CHiPS may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this RFP. i (Third Call/ Retender) Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY) 2018 The issuance of this RFP does not imply that CHiPS is bound to select a Bidder or to appoint the Successful Bidder or Contractor, as may be the case, for the Project and CHiPS reserves the right to reject all or any of the Bidders or Bids without assigning any reason whatsoever. The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by CHiPS or any other costs incurred in connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and CHiPS shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the Bidding Process. ii (Third Call) Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY) 2018 TABLE OF CONTENTS DISCLAIMER i GLOSSARY OF TERMS 1 ABBREVIATIONS 1 FOREWORD 4 CLAUSE I GENERAL BIDDING GUIDELINES 15 CLAUSE II EVALUATION OF BIDS 28 CLAUSE III FRAUD AND CORRUPT PRACTICES 31 CLAUSE IV OTHER GENERAL TERMS & CONDITIONS 33 ANNEXURE 39 (Third Call/ Retender) Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY) 2018 List of Annexure Reference Titles Page No. Annexure- I Letter Comprising the Bid 39 Annexure-II Guideline for e-Procurement 44 Annexure-III Power Of Attorney for Signing the Bid 47 Annexure-IV Power of Attorney for Prime Bidder of Consortium 49 Annexure-V Smartphone Specifications 51 Annexure-VI Commitment Letter for Support from Smartphone Supplier 55 Annexure-VII Query Clarification Format 56 Annexure-VIII Scope of Work 57 Annexure-IX Timelines, Distribution & Preparedness 76 Annexure-X Eligibility Criteria 77 Annexure-XI Fact Sheet 80 Annexure-XII Format of the Agreement 81 Annexure-XIII Pre-Contract Integrity Pact 82 Annexure-XIV Declaration for Not Blacklisted 89 Annexure-XV PBG Format 90 Annexure-XVI List of Villages/Wards covered under SKY Phase-I 92 Annexure-XVII Financial Proposal Format 93 Annexure-XVIII General Terms and Condition of the Bid 94 Annexure-XIX Other Instructions Pertaining to the Bid 98 Annexure-XX Milestones and Payment Schedule 99 Annexure-XXI Service Level Agreement 101 Annexure-XXII Proposal Covering Letter 104 Annexure-XXIII Particulars of the Bidder 106 Annexure-XXIV Consortium Deed 107 Annexure-XXV Block List 108 Annexure-XXVI Smartphone Warranty Terms and Conditions 111 Annexure-XXVII Compliance Sheet 112 Annexure-XXVIII Broad Distribution Plan 114 Annexure-XXIX Network Augmentation Plan/Final -Augmentation Plan 118 Annexure-XXX Detailed Distribution Plan Rural/Urban 120 Annexure-XXXI Mobilisation Advance and Advance Guarantee Format 123 Annexure-XXXII EMD Format for Bank Guarantee 126 Annexure-XXXIII List of villages to be covered for network augmentation 127 Annexure-XXXIV Undertaking for Additional Benefits 128 PAGE 2 (Third Call/ Retender) Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY) 2018 GLOSSARY OF TERMS In addition to the terms defined in the body of the RFP, the capitalized terms used in this RFP shall have the meanings ascribed/referred to them as follows: 1. Associate shall have its meaning as assigned under Clause 1.13.3; 2. Applicable Law shall mean any laws, bye-laws, statutes, rules, regulations, orders/ government orders, ordinances, notifications, clearances, approvals, directives, circulars, guidelines, policies, judgments, decrees or other governmental requirements or governmental restrictions or any similar form of decision, or determination by, or any interpretation or administration of any of the foregoing by a Government Authority, in each case as amended, modified or superseded from time to time, in India; 3. Applicable permits shall mean licenses, consents, permits, approvals and the like, required to be obtained by the Contractor or CHiPS, as may be applicable, and which is essential for the purposes of implementation and execution of the obligations in relation to the Project; 4. Additional Benefits shall have its meaning set out under Annexure VIII; 5. CHiPS shall mean the Chhattisgarh Infotech Promotion Society; 6. Authorized Service Centre means a Service Centre run by the Bidder by self or through another party by entering into a valid commercial agreement; 7. BDP shall have its meaning under Annexure-VIII; 8. Bid Due Date shall have its meaning under Clause 1.18; 9. Bidder shall have its meaning set out under Clause 1.3; 10. Bid shall have its meaning under Clause 1.3; 11. Call Centre shall mean the centre or the place wherein the Bidder shall make arrangements to receive complaints/service calls from the customer/ Department of Information Technology Chhattisgarh or CHiPS; 12. CEO shall mean the Chief Executive Offer; PAGE 1 (Third Call/ Retender) Selection of Implementation Partner for Chhattisgarh Sanchar Kranti Yojana (SKY) 2018 13. Cell Site shall mean a cellular telephone site where antennae and electronic communications equipment are placed — typically on a radio mast, tower, or other raised structure — to create a cell (or adjacent cells) in a cellular network; 14. Connectivity shall mean availability of adequate strength of signals to ensure internet data usage and voice calls 15. Consortium Agreement shall have its meaning under Clause 1.2.4 (a); 16. Contractor shall mean the Successful Bidder who shall have executed the Agreement with CHiPS; 17.
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