“Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

TENDER NOTICE NO. 38/2016-17

UTTAR VIJ. CO. LTD The Executive Engineer, Division Office, Opp Bahumali Bhavan, Hajipura Himatnagar, 383001 Gujarat () Following are the documents which shall be submitted by the contractor at the time of submission of tender otherwise the tender will not be considered& rejected without prior information

Latest nationalized bank solvency certificate of minimum rs.15.0 lakhs as per company’s regulation

Copy of employees provident fund (EPF) registration certificate of the company with the “ regional provident fund commissioner ”.

Contractor shall submit EMD of rs.3,500/ - along with tender in the form of cash receipt, banker’s cheque or demand draft in favor of “ Uttar Gujarat Vij Company Limited” payable at Himatnagar without which tender will be rejected.

The contractor shall have to submit the work experience certificate of similar work i .e. Railway crossing work by push through method using horizontal auger boring machine in the last two years for any UGVCL/GUVNL. Division satisfactorily & Railway authority, both . (certificate clearly specifying use of horizontal auger boring machine will only be considered)

Three work-order copies / work completion certificate of similar magnitude of railway crossing work in last three financial years.

The contractor who in last two years have satisfactorily completed 02(two) works of liasioning with the railway department for ( any dis comformally GUNVL’s subsidiary company’s division) for similar electrical crossing work within 120 days and on produce of such satisfactorily work completion certificate there tender will only be considered. (Work completion certificate of liasioning work issued below the rank of executive engineer will not be considered.) Bidders must have to submit ESIC policy Bidder must have ownership of horizontal directional drilling (HDD) machine and have to submit valid RTO tax paid challan copy & joint venture is not allowed

The Executive Engineer, Division Office, Himatnagar “Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

Following documents submitted / not submitted

Contractor shall follow all the guideline before filling this part of the tender

Incomplete / blank column-II will be taken into consideration as “not submitted”

Contractor submitting the documents shall meet the criteria as per Column No-I shall match as per there remark i.e submitted & not submitted. Submitted shall only Mentioned if the same fulfill the condition laid in Column No-I. Tenderer / bidder shall submit all the certificates mentioned below along with this tender without fail otherwise submitted tender will not be considered.

1. Submitted Documents/proofs to be submitted by the tenderer/bidder 2. Not submitted

Column-I Column-II

Earnest money deposit of Rs. 3,500/- as per terms & conditions of tender

Valid bank solvency certificate issued by any nationalized/scheduled bank

Bank of minimum Rs.5.0 lakhs as per board’s rules & regulations

Copy of employee’s provident fund certificate .(EPF) Valid Electrical license of the company Valid sales tax registration (vat tin no.) Certificate of the co. Three similar railway crossing signal work of min. 3.0 lakhs carried out using horizontal auger boring machine (work-order copy )

Similar railway crossing signal work of min. 3.0 lakhs carried out using horizontal auger boring machine ( satisfactory work completion copy by ex. Engr )

03 (three) works of full scale liasioning experience carried out for any DISCOM with railway department for similar electric cable crossing work each costing not less than rs.3.0 lacs in last three financial years ( i .e. Between en years 2015-2016) (satisfactorily work- completion certificate issued by Ex.Engr)

Signature of the Executive Engineer, Tenderer/Bidder Division Office, Himatnagar

“Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

Experience terms & conditions

UGVCL, Himatnagar has to finalize this contract within a time limit frame schedule. Therefore it may not be feasible for UGVCL, Himatnagar to seek clarification for incomplete offer. The decision will be based on available information provided by the bidder. Bidder experienced in full scale liasioning work with western railways there tender will only be considered. Prospective bidders are advised to ensure that firstly there bids are complete in all respects and they shall hold optimum experience in electrical cable crossing liasioning work in any DISCOM in past. Bids not complying with UGVCL, Himatnagar requirements will be straightly rejected without seeking any clarification and there price bid (part-ii) will not be opened.

Minimum experience criteria

Minimum experience of 03 (three) underground cable crossing works with full scale liasioning with railway department within a time limit of not more than 120 days in any GUVNL and Its subsidiary Company’s division in last three years each costing not less than rs.3.0 lacs (certificate shall be submitted along with the technical bid) and contractor have to submitted the work completion certificate from railway authority as a proof of completed the similar work.

Signature of the Contractor “Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

(TO BE FILLING BY THE BIDDER/CONTRACTOR Compulsorily)

List of two Works carried out satisfactorily with full scale Liasioning with Western Railways in DISCOM (formally Gujarat Electricity Board any Division) in last two years:

Work: 1

Name of Division:......

Name of Work :......

Work Order No...... Date......

W.O.Amount : ......

Work : 2

Name of Division :......

Name of Work :......

Work Order No...... Date......

W.O.Amount : ...... Work : 3 Name of Division :......

Name of Work :......

Work Order No...... Date......

W.O.Amount : ......

N.B. Contractor failing to bring necessary permission from DRM, Western Railway, , Chief Bridge Engineer, Headquarters, & Commissioner of Railway Safety, Churchgate, Mumbai within time limit of 90 days his Security Deposit will be forfeited taking in to account failure of work. -: DECLARATION :- I/We hereby confirm that the above details furnish are true to the best of my knowledge and information.

Date :

Place : Signature of the Contractor “Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

PRICE BID ( ENCLOSE PRICE BID IN DIFFERENT COVER)

Kindly enclosed part-II of the tender in the different cover

Should be filled in proper words and figures as required

Contractor’s qualifying in technical bid there price bid (part-II) will only be opened.

Price bid will be opened only if the contractor’s who will have submitted all the necessary documents along with the tender submission.

Rates shall be quoted including of all taxes. Nothing will be paid extra

Tender’s without EMD and necessary documents there price bid will not be considered and opened and the same will be returned to them in seal condition.

Issue of tender documents does not mean pre-qualification of contractor .

Conditional tenders/conditional rebate/incomplete tenders will be summarily rejected without assigning any reason whatsoever such rights are reserved by the executive engineer, division office, Himatnagar.

“Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

Clarifications to the tenderer/bidder

Contractor shall fulfill all the guidelines laid in this technical bid for prequalification in technical bid. Contractor who has submitted all the necessary documents and proofs as mentioned there price-bid will only be opened. Contractors who does not qualifies in the technical bid there price bid will be returned in sealed condition to them. Contractor shall fulfill all the terms and conditions criteria laid in the tender as a part of his offer. Issue of tender documents does not mean pre-qualification of contractor. Those contractors who has neither submitted the documents mentioned in the tender notice and in the tender documents at the time of Application / requisition of tender nor at the time of submission of tender documents there offer will not be considered. Documents and certificates submitted are subject to verification / audit. Incomplete / conditional tender will not be taken into consideration. Time limit is allotted considering 90 days for liasioning work with north western railways and 30 days for execution work. The contractor whom the work is awarded if found unsatisfactory in carrying out the work his work-order will be liable for cancellation and his EMD And security deposit will be forfeited as per company’s terms and conditions laid in the books of contract. Executive engineer, UGVCL, Himatnagar reserves the right to reject one or all tenders without assigning any reason thereof.

Signature of the Tenderer/Bidder “Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

LIASIONING WORK WITH RAILWAY

Following are the Railway concerned authorities from whom successful contractor on behalf of UGVCL, HIMATNAGAR will take necessary approval for execution of case within 90 days time limit.

OFFICE OF AUTHORITIES

COMMISSIONER OF RAILWAY SAFETY (C.R.S) • • CBE

WESTERN RAILWAYS • • CE(TS)

HEADQUARTERS (HQ) • • CESE

• • DY.CE(B)

MUMBAI • • XEN/D -II.

MAHARASHTRA

DIVISIO NAL RAILWAY MANAGER • • D.R.M.

(WORKS) • • SR.DEE(TRD)

WESTERN RAILWAYS • • SR.DEE(P)

O/o. DIVISIONAL RAILWAY • • • SR.DSTE

MANAGER • • SR.DEN(EAST)

AHMEDABAD GUJARAT

WESTERN RAILWAYS ,(LOCAL AUTHORITIES)

ASSISTANT DIVISIONALENGINE ER,AHMEDABAD

SR.SECTION ENGINEER (ELECTRICAL), AHMEDABAD

SR.SECTION ENGINEER (P.WAY), AHMEDABAD

PERMANENT WAY INSPECTOR(P.WAY), HMT

SR.SECTION ENGINEER (TELECOM), HMT

SR.SECTION ENGINEER (SIGNAL), HMT

• The successful contractor to whom the work is awarded has to carry out the work of liasioning work with western railways on behalf of division, UGVCL, Himatnagar the scope of works includes necessary liasioning with the above mentioned offices and officer’s for getting the sanction of the work. • The contractor on behalf of UGVCL, shall deposit necessary preliminary charges in the railway office and submit the original receipt to our office for getting the reimbursement. After depositing the necessary preliminary charges and the form in the railway office, contractor will have to prepare the site plan after visiting the site with the railway authorities for the site feasibility in 08 copies, as per regulations of electrical crossing of the railway track 1987 and Indian electricity rules showing full details of site i.e . Cross section a-a, (to be prepared as per site)

Cross section b-b, ( “ “ “ “ “ “ ) L-section and key site of plan along with works terms of conditions of railways

Typical illustration of pipe earth and electrode as per latest is standards of 1987,

Details of armour cable

Cable marker dimensions and size

Agreement on stamp paper 0f rs.100/- as per Performa of electric supply companies ltd,

“Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

Certificate of compliance

Terms and conditions agreed upon with railways Questionnaire form of railway electrification (with all the 10 supplement details) and will have to get it approved with the above mentioned section engineer’s. Latest format Performa of above documents is not available with this office of UGVCL. Successfully contractor will have to collect all this information and formats from the office of railways on behalf of UGVCL. After getting the necessary approval on the drawings from all above mentioned section engineer’s the contractor shall submit the same drawings at the office of divisional railway manager’s office, Ahmadabad the contractor to get the drawings approved from the railway department shall have to attend the above mentioned offices regularly on behalf of UGVCL office and as per the terms of liasioning. The contractor will also have to get the C.R.S. Sanction for getting the drawing approved from the above mentioned authorities in Mumbai. After getting the CRS. Sanction of drawing from the headquarters’, western railway, Mumbai office, DRM. Office will prepare estimate of the work and will send requisition for payment of supervision charges to the UGVCL. The ugvcl will make the payment to the railway office i.e. Supervision charges within the stipulated time period or as per the terms and conditions of railway department. After submitting the necessary supervision charges original receipt in the DRM office, the DRM office will again send the copy of it to the CRS, Mumbai for final CRS sanction and its valid CRS sanction number. After which the divisional railway manger, western railway, Ahmadabad will issue the permission letter in favor of U.G.V.C.L, and on receiving of such letter the contractor will be allowed to carry out the work at site as per the condition’s of railway authorities and approved drawing issued to UGVCL, prepared by the DRM, Ahmadabad office. The contractor shall follow all the guidelines laid in the schedule and drawings. No extra payment towards liasioning charges will be made by the UGVCL. The contractor shall have to submit the progress of liasioning work to this office every fort night (15 days) giving the details of the file progress without failure.

UGVCL will bear all the charges of western railway i.e. Preliminary charges, supervision charges, stamp duty, etc as per the requirement of western railway for the sanction of permission.

“Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

LIASIONING WORK WITH RAILWAY

PERMISSION TO CARRY OUT THE WORK AT SITE WILL BE ALLOWDED ONLY AFTER THE WRITTEN PERMISSION FROM THE OFFICE OF:

WESTERN

D.E.E., HIMATNAGAR

D.R.M., AHMEDABAD

COMMISIONER OF RAILWAY SAFETY., MUMBAI

NOTE TO THE CONTRACTOR/BIDDER SUBMITTING THE TENDER

TIME LIMIT FOR THE LIASIONING WORK IS 90 DAYS. CONTRACTOR FAILING TO COMPLETE THE LIASIONING WORK WITHIN 90 DAYS, HIS E.M.D AND SECURITY DEPOSIT IS LIABLE TO BE FORFEIGHTED TAKING INTO ACCOUNT FAILURE OF WORK AND NECESSARY ACTION WILL BE TAKEN AS PER UGVCL’S TERMS AND CONDITIONS LAID IN THE BOOKS OF CONTRACT

SUBMISSION OF TENDER SHALL IMPLY ACCEPTANCE OF THESE CONDITIONS OF CONTRACT BY CONTRACTORS.

Signature of the Tenderer/Bidder

“Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

SITE EXECUTION TERMS & CONDITIONS

PERMISSION TO CARRY OUT THE WORK AT SITE WILL BE ALLOWDED ONLY AFTER THE WRITTEN SANCTION FROM THE OFFICE OF:

WESTERN

D.E.E., HIMATNAGAR

D.R.M., AHMEDABAD

COMMISSIONER OF RAILWAY SAFETY.,MUMBAI

1. The contractor shall consider the site conditions of underground cable laying work before quoting the offer 2. Contractor shall have to strictly follow all the instructions terms and conditions of concerned railway authorities and the conditions laid by the railways in there approved drawings at the time of execution of work. 3. As mentioned in item also contractors have to carry out the work using horizontal auger boring machine. 4. No manual boring in any case will be allowed. Using other method instead of auger boring machine will not be allowed and will be considered as void of contract terms and conditions. 5. The contractor shall prepare the necessary size of pit for lowering of machine and for which no extra payment will be made. The surplus excavated earth shall be disposed at a required distance as per the directions of railway authorities. 6. As mentioned in item also required HDPE Pipe (110 mm outer Dia. And 98 mm inner Dia.) shall be of approved make. The contractor shall submit the test certificate of the pipe. The pipe shall be manufactured as per railway drawings. And same pipe be provided by contractor. 7. All materials used shall be of approved / good quality and as per directions and instructions of engineer in charge 8. Work under railway boundary / area to be carried out under the supervision of railway authorities. 9. Work under normal land and at DP structure to be carried out as per instructions by engineer in charge of ugvcl. 10. Looping of cable is to be done in the ground below DP structure by excavating earth and approximately 06 meters of looping to be laid in the excavated earth on both sides, after which the same shall be filled with sand and warning bricks shall be provided on cable for which no extra payment will be made. 11. Cable removing from drums shall be done with proper care as no damage to the power cable. 12. Normally 11kv XLPE 3 core cable of size 150mm2 to 240mm2 (anyone size) according to availability will be provided for laying underground work 13. Where the cable rise from ground to DP structure the each power cable to be taken separately in 4” (100mm dia) e.i. G.I. Pipe for mechanical protection of the XLPE cable. GI may be kept approximately 5 meters. And same pipe be provided by contractor. 14. Length quantity and distance mentioned in schedule is approximate. It can be increased or decreased. The payment will be made as per actual quantity executed. “Save Energy for Benefit of Self and Nation”

Division Office, Opp.: Bahumali Bhavan, Hajipura, HIMATNAGAR-383001 E-Mail:[email protected] PH.No: (02772) 248260

15. The contractor will have to provide cable markers made from 3mm thick ms plate (400mm x 260mm) along with the ms angle of 50mmx50mm size at least 1700mm long and the same shall be painted in red & white color with all the necessary instructions written in English, Guajarati & language clearly painted on it after which the same shall be concreted with the help of cement, sand, aggregate stone and water as per the approved drawings of railway and as per the directions of railway authorities. 16. Contractors have to observe the standard norms/rules and regulations of the railway while lying of cable work under railway area, failing which to do so are the responsibility of the contractor. 17. Empty cable drum to be returned after completion of work; however the site engineer will issue the required 11kv XLPE cable for the above work. 18. The contractor has to ensure that the work would be run smoothly throughout the period of the contract and work should be completed on time. 19. UGVCL, Himatnagar will not be responsible for any loss, damages, etc as a result of the contract. 20. Any damages to railway property during the execution of work shall be your account and you shall make good the same. Claims arising out of damages shall have to be borne and settled by you. 21. No compensation/claim will be entertained for any delay caused into starting of work on account of clearance of permission papers from railway authorities. 22. Time limit allowed for completion of above works of providing jointing of cable termination and kit and laying of 11kv XLPE cable under the railway line and other area is 30 days from the date of issue of instruction of commencing the work by EIC. 23. All power cables routes shall be carefully measured and cable cut to the required length laying sufficient length for the final connection of the cable to the terminal of the equipment. Undue wastage to be avoided.

NOTE TO THE CONTRACTOR/BIDDER SUBMITTING THE TENDER

TIME LIMIT FOR SITE EXECUTION WORK IS 30 DAYS.

CONTRACTOR FAILING TO COMPLETE THE SITE EXECUTION WORK WITHIN 30 DAYS, HIS E.M.D AND SECURITY DEPOSIT IS LIABLE TO BE FORFEIGHTED TAKING INTO ACCOUNT FAILURE OF WORK AND NECESSARY ACTION WILL BE TAKEN AS PER MGVCL’S TERMS AND CONDITIONS LAID IN THE BOOKS OF CONTRACT .