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Hosts Report Wellington, NZ 18-22 March 2019 Hosts Report 30 July 2019 Introduction In December 2016, three New Zealand community organisations were successful in their bid to host the International Lesbian, Gay, Bisexual, Trans and Intersex (ILGA) World Conference in Wellington, New Zealand. They were Intersex Trust Aotearoa New Zealand, Rainbow Youth and Tiwhanawhana Trust (the Host Rōpū). In bringing ILGA World to Wellington the Host Rōpū provided the opportunity for; Increased participation by New Zealand, Australian and Pa- cific LGBTIQ+ groups, in particular, indigenous and youth, at this international forum. ILGA World to experience, witness and learn from New Zea- land and Pacific experiences. The conference also celebrated important milestones; the 1st World Conference held in Oceania the 40th anniversary of ILGA World the 50th anniversary of the Stonewall Uprising (and along with it, the birth of the modern gay rights movement in the west). This report reflects what was achieved by the Host Rōpū, how it was done and why. Though brief, it provides a combined histori- cal, pictorial and financial overview. Included is a special section on the work achieved by the Host Rōpū to participants from the Pacific. It is hoped this report provides a useful overview for IL- GA members. The 2019 ILGA World Conference was a resounding success not- withstanding the tragedies in Christchurch. It was achieved be- cause of the generous support in kind, in sponsorship , in fund- ing and advice from many sectors of New Zealand society. All this from a journey that began in 2016. Wellington City, the Mayor of Wellington Justin Lester, the Cross Party NZ Parliamentary Rainbow Network through MP’s Jan Lo- gie, Louisa Wall and Chris Bishop, and the New Zealand Rain- bow community can justifiably be proud of the role they played in the success of this event. To everyone that participated in this event, whether attending the conference or providing support or a service, thank you, ngā mihi nui ki a koutou katoa. 30 July 2019 Timeline The Journey Host Ropu tasks: 2016 2016-2019 Provide travel information March, ILGA Oceania Wellington NZ Three years from inception to reality Local transport and accommodation was the planning period for the Host June, ITANZ, Tiwhanawhana Trust, Rainbow Ropu to stage the ILGA World Con- Financial information & liaison Youth form Host Ropu to bid for ILGA ference. Success was built upon a World Conference, framework of strong values, commit- Costs, service providers, civil Tourism NZ (TNZ), Mayor of Wellington ted organisations and people. Cru- authorities, funders, embassies and Wellington Regional Economic Agency cial was the early support of Tourism Venue and services information support bid New Zealand and the Sustainable Conference Programme. Logistics plan, health & safety, July, TNZ and Chrissy Witoko Trust finance Host Ropu travel costs to bid for conference in Bangkok For Conference December, Host Ropu successful with bid to Design logo, contribute to website host next ILGA World Conference, October Provide Social Programme 2018 Dinner 5 nights, expect 500 people, December, Wellington2019 website opens Bangkok 2016, NZ confirmed next host community events, special events 2017 March, negotiations begin ILGA and Host ILGA is a worldwide Ropu federation of over 1400 May, World Conference date changes from civil organisations whose Oct 2018 to Mar 2019 common goal is the pursuit June-September, Host Ropu conduct profes- of human rights based on sexual orienta- sional conference organiser tender ILGA World Conference 2016 tion, gender identity and expression and sex September, Host Ropu confirm Avenues characteristics. In particular communities Event Management (AEM) as Social Pro- gramme Conference Organiser (PCO) and individuals who face discrimination and stigma. October, ILGA Host Ropu Service Level Agreement completed The ILGA World Conference is the prem- October, Michael Fowler Centre venue offi- ier gathering place for its members. cially confirmed Host Ropu, NZ Tourism Awards 2018 November, TNZ support Host Ropu to at- Conference logo tend ILGA Europe conference, Warsaw Vigil for Christchurch , Basin Reserve Ara Waka Whakapapa 2018 March, AEM confirmed as ILGA PCO Journeying across oceans Celebrating our histories May, conference logo confirmed People and communities ILGA - 40th gathering here and anniversary June, conference website & registrations open moving forward together Cultural and community August, ILGA site visit to Wellington Celebrates migration histories and movement Host Ropu/ILGA Conference launch, Across the Pacific, the next... Ngā kete Whakatupu ILGA Oceania, Apia, Samoa Sharing diverse knowledge Growth and Prosperity December, Human Rights Day Launch, King- opportunities to dom of the Netherlands / Host Ropu collabo- Where we go from here ration share information, debate & discuss 2019 Baskets of March, ILGA World comes to Wellington knowledge ILGA World Conference,2021 , LA, USA 30 July 2019 sessions. At the conclusion of daytime The mentorship provided by Tourism NZ How it worked activities, the Host Rōpū provided dinner and Wellington Regional Economic Devel- The 2019 ILGA World Conference was a for all participants and a social programme. opment Agency (WREDA) to the Host Rōpū collaboration between ILGA and the Host The cancellation of Wednesday nights was of inestimable value. They stimulated Rōpū.. 500 people registered for 5 days of programme on the Waterfront was a casu- solutions for Host Rōpū concerns about activities. The Host Rōpū, started each day alty due to the Christchurch event. All hosting a successful world conference with a call for unity and respect, then no- other events for the Social Programme organised from a distance and locally. tices before handover to ILGA who man- were completed. A calendar of events is Thank you to Jean Hendry/Sherylee Eyles continued aged general plenaries before breakout listed below. (Tourism NZ) and Claire Martin (WREDA). next page The ILGA World Conference Programme 30 July 2019 How it worked (cont) magnificently. Special thanks to Melanie again deserve a special mention for their Walker, Chris Evans, Charlotte Carr and role in sponsorship management, accounts Securing a local Conference Organiser was others from the AEM team. receivable/ payable and financial records. the solution for the Host Rōpū’s dilemma. The task of fundraising and sponsorship Over three years the Host Rōpū worked Following a tender process issued by the then became the biggest challenge. In hard at building strong relationships with all Host Rōpū, Avenues Event Management 2016, the budget estimated was approx. the organisations and people on which (AEM) was selected to assist put together $185,000. In 2019, over $208,000 had been success for the conference would be based. the logistical information required by ILGA, committed by conference end. Hard work which resulted in a hugely organise the Social Programme, and seek successful and satisfying world conference. sponsors. Later AEM was commissioned by The Host Rōpū owes a special thanks of ILGA to organise the material requirements gratitude to key people that lobbied for Listed below are the organisations that met of the conference programme, and organise funding on its behalf to the corporate and the cost of the Social Programme and the accommodation and immigration needs government sectors; Dame Fran Wilde, Host Rōpū operations. once participants had registered. Both tasks David Rutherford and the Hon. Grant Below is a high level analysis of the funds were incredibly difficult and AEM responded Robertson. Melanie and the AEM team received and how they were applied. Social Programme and Host Rōpū funders and sponsors Funds In Funds were received through Tiwhanawhana Trust, ITANZ or Avenues Event Management. Funds Out All disbursements were accounted for through Avenues Event Management. 30 July 2019 5 Pacific participation at the World Conference - a special mission The ILGA World Conference in Wellington Netherlands and they became its champion. region who were sponsored by ILGA was a significant opportunity for many Their support provided a generous base to and the Ministry of Foreign Affairs, New countries across Oceania to be represented which funds were added from Germany, the Zealand; among them representatives at this event. Thus it became a goal of the United States of America, Austalia and the from Palau and Nuie. Takatāpui and Host Rōpū to develop a proposal to provide United Kingdom. Pacific diaspora from New Zealand scholarships for people, especially those completed the attendance. Over $50,000 in funding was granted. This from the Pacific, to attend the ILGA World enabled: Special guests of the Forum were Conference. diplomats and staff from the Registrations, travel and Diplomatic missions were targeted to fund Netherlands, USA, UK and Germany, accommodation for 16 participants to this proposal. Following consultation, a COC Nederland and United Nations the ILGA World Conference from the special human rights forum for Pacific and Independent Expert on protection Cook Islands, Samoa, Tonga, Fiji, Indigenous Rainbow people from Oceania against violence and discrimination Kiribati, Tahiti, New Caledonia, Vanuatu, was included. The budget proposed a target based on Sexual Orientation and Papua New Guinea and Australia. of $43,000 for 14 people. Gender Identity, Victor Madrigal-Borloz. A Pacific LGBTI Human Rights Forum The proposal was enthusiastically picked
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