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Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

DEPARTMENT OF SPORT, ARTS AND CULTURE PROVINCE OF NORTHERN CAPE

VOTE NO. 7 ANNUAL REPORT 2019/2020 FINANCIAL YEAR

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Contents

PART A: GENERAL INFORMATION ...... 5 1. DEPARTMENT GENERAL INFORMATION...... 6 2. LIST OF ABBREVIATIONS/ACRONYMS ...... 7 3. FOREWORD BY THE MEC ...... 8 4. REPORT OF THE ACCOUNTING OFFICER ...... 11 5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT ...... 19 6. STRATEGIC OVERVIEW ...... 20 6.1. Vision...... 20 6.2. Mission ...... 20 6.3. Values ...... 20 7. LEGISLATIVE AND OTHER MANDATES ...... 20 8. ORGANISATIONAL STRUCTURE ...... 24 9. ENTITIES REPORTING TO THE MEC ...... 25

PART B: PERFORMANCE INFORMATION ...... 28 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES ...... 29 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE ...... 29 2.1 Service Delivery Environment ...... 29 2.2 Service Delivery Improvement Plan ...... 31 Service Delivery Improvement Plan ...... 31 2.3 Organisational environment ...... 32 2.4 Key policy developments and legislative changes ...... 35 3. STRATEGIC OUTCOME ORIENTED GOALS ...... 35 4. PERFORMANCE INFORMATION BY PROGRAMME ...... 37 4.1 Programme 1: Administration ...... 37 4.2 Programme 2: Cultural Affairs ...... 41 4.3 Programme 3: Library and Archive Services ...... 50 4.4 Programme 4: Sport and Recreation ...... 57 5. TRANSFER PAYMENTS ...... 65 5.1. Transfer payments to public entities ...... 65 5.2. Transfer payments to all organisations other than public entities ...... 67 6. CONDITIONAL GRANTS ...... 68

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6.1. Conditional grants and earmarked funds paid ...... 68 7. DONOR FUNDS ...... 74 7.1. Donor Funds Received ...... 74 8. CAPITAL INVESTMENT ...... 74 8.1. Capital investment, maintenance and asset management plan ...... 74

PART C: GOVERNANCE ...... 77 1. INTRODUCTION ...... 78 2. RISK MANAGEMENT ...... 78 3. FRAUD AND CORRUPTION ...... 80 4. MINIMISING CONFLICT OF INTEREST...... 80 5. CODE OF CONDUCT ...... 81 6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES ...... 82 7. PORTFOLIO COMMITTEES ...... 82 8. SCOPA RESOLUTIONS ...... 84 9. PRIOR MODIFICATIONS TO AUDIT REPORTS ...... 85 10. INTERNAL CONTROL UNIT ...... 85 11. INTERNAL AUDIT AND AUDIT COMMITTEES ...... 85 12. AUDIT COMMITTEE REPORT ...... 88 13. B-BBEE COMPLIANCE PERFORMANCE INFORMATION ...... 91

PART D: HUMAN RESOURCE MANAGEMENT ...... 92 1. INTRODUCTION ...... 93 2. OVERVIEW OF HUMAN RESOURCES ...... 93 3. HUMAN RESOURCES OVERSIGHT STATISTICS...... 99

PART E: FINANCIAL INFORMATION ...... 126 1. REPORT OF THE AUDITOR GENERAL ...... 127 17. ANNUAL FINANCIAL STATEMENTS ...... 134

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PART A: GENERAL INFORMATION

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1. DEPARTMENT GENERAL INFORMATION

PHYSICAL ADDRESS: 22 Abattoir Road Ashburnham KIMBERLEY 8300

POSTAL ADDRESS: Private Bag X5004 KIMBERLEY 8300

TELEPHONE NUMBER/S: +27 53 807 4700 FAX NUMBER: +27 53 807 4600 EMAIL ADDRESS: [email protected] WEBSITE ADDRESS: http://dsac.ncpg.gov.za/

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2. LIST OF ABBREVIATIONS/ACRONYMS

AGSA Auditor General of South Africa

AO Accounting Officer

BBBEE Broad Based Black Economic Empowerment

DDM District Development Model

MEC Member of Executive Council

MIG Municipal Infrastructure Grant

MTEF Medium Term Expenditure Framework

NCACC Northern Cape Arts and Culture Council

PFMA Public Finance Management Act

SAFA South African Football Association

SCM Supply Chain Management

SDIP Service Delivery Improvement Plan

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3. FOREWORD BY THE MEC

Friends, Colleagues, stakeholders of the Sport & Recreation, Arts and Culture sector and Members of our esteemed communities and society please receive my inaugural report to you as a measure of accounting for the work done by my predecessors in the Department of Sport Arts and Culture for the financial year 2019/20 responsible for Vote 7.

Let me first thank my esteemed colleague Ms Bernice Sinxeve the former MEC for Sport Arts and Culture who was overseeing this work over the financial year who has since left to a different challenge and responsibility and I wish her well and success in her new work.

The Department of Sport, Arts and Culture (DSAC) in line with National Development Plan 2030 is Ms Desery Fienies responsible for Outcome 14 Social Cohesion and Member of Executive Council Nation Building as well as Priority 5 of Social Department of Sport, Arts and Culture Cohesion and Safer Communities.

This report covers and accounts for work done in the First year of MTSF 2019 -2024.Albeit Challenges of periodic labour unrests ,the unsuspected outbreak of a universal pandemic COVID 19 right at the end of the year we still had to continue with our task of delivering services as committed in our election Manifesto.

This report comes 40 years after the 1980 uprising, whereby thousands of black high school and university students boycotted their schools, and a countrywide protest over wages, rents and bus fares occurred. Today South Africa is a diverse nation and South Africans are now able to express themselves through the Constitution. During this budget year, we are proud to say that the 2019 National Heritage Day was commemorated in Upington, here in the Northern Cape under the leadership of the Honourable President Cyril Ramaphosa. The national Heritage day 2019 was celebrated under the theme “25 Years of Democracy: Celebrating South Africa’s literary classics in the year of Indigenous languages”. However, we had to cancel the Human’s Right Day due to the outbreak of the COVID19 pandemic.

 The Passing of Khoisan Bill by Cabinet is a major achievement in providing a legal platform and framework to promote the rights, cultures and languages of previously marginalised group’s especially indigenous tribes. It provides scope and room for structured engagement and possibilities of tangible programmes of actions to advance the plight and advancement of this people.

 The initiative by the Premier of the Province as announced in the State of the Province address of 2019 to purchase a Premier Soccer League Team sets our province on a higher level to be competitive and to also host soccer matches, increase sport tourism and provides opportunities for our athletes to play in a home team. The processes are progressing very well and most encouraging is that they are taking along all

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stakeholders like the South African Football Association(SAFA)to ensure ownership and support from our communities

 The completion of two District Library Depots housing our District offices is a new one stop centre which encourages cost saving measures in rent and leases of offices.

 Our process to relocate from Ashburnham to Mervin Erlank Precinct is also progressing very well as at least Programme 1 as well as Programme 4 (Sport Directorate) has already relocated into newly refurbished Offices we should be ready in February 2021 when the contract end to have found a cheaper and sustainable alternative to the current building housing our Provincial office

 The persistent labour strikes are not good publicity and not serving well for the image of the Department we should be finding time and strive to engage regularly with labour unions to create a conducive work environment and maintain labour peace. We also hope that the unfortunate bad publicity around the Public Protectors Report on the R1M Transfer by NCACC for the Umsobomvu Youth Festival will eventually be resolved by the Courts of Law in the next Financial Year.

Our Library Services contribute towards Education through the provision of literature to communities as well as provision of free WI-FI access to youth doing online studies and distance learning . The New initiatives as outlined in The Medium and Long Term Goals will be:  The building of Community Art Centre in all districts. It will be the Mayibuye type.

 Progress on Resistance Liberation Heritage Routes:(Commencing feasibility studies)

- Upington 26

- Langeberg Monument

- Mayibuye Route.

 Registering the High Performance Centre in the SIP as a high Impact Project for the Province

 Refurbishment of Sports and recreational facilities in partnership with municipalities in our province through the Municipal Infrastructure Grant (MIG) grant.

 Roll out of Swimming Pool Projects

 Ensuring that DSAC plans are part of each District Development Model (DDM)

Moreover, the department will be mindful of the strategic outcomes adopted to guide us in pursuit of a better for all. As a department, the key outcomes are and will remain: We sincerely want to send me condolence to all families who lost their beloved ones in our province and country due to the COVID19 Pandemic. I also pay homage to departed legends and departed artist amongst them is the Isanuse Baba Credo Mutwa, Mary Twala , Nomhle Nkonyeni,Johnny Clegg, Chairperson of Living Legends Xolani Gwala news anchor, Andile Gumbi an actor David Kekana sports commentator, Neyi Zimu –Gospel singer.

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We hereby pay tribute to Andrew Mlangeni who passed on, on the21 July 2020, was a South African political activist and anti-apartheid campaigner who fought for this freedom we are experiencing today and fought , along with Nelson Mandela and others, were imprisoned after the Rivonia Trial. We pay our condolences to the family of the late Zindzi Mandela. She was an ambassador to Denmark after years as a voice against apartheid (sometimes in poetry) alongside her parents, Nelson Mandela and Winnie Madikizela – Mandela. We also sadly lost four staff members Mr Teko Moipolai a Senior Manager for Infrastructure,Mr Donavan Lekhoathi at Asset Control, Mr Lekhobo and Mr Kgomotso Thomas at Library Services.

We also bid farewell to Mrs Armina Rodgers who was a pair of capable hands as personal Assistant to both my predecessors Ms Bongiwe Mbinqo –Gigaba and Ms Bernice Sinxeve as well as to Ms Rinda Steenkamp who spent over 20 years mending the Ministry Registry with extreme competency and professionalism. The Department also bid farewell to Mr Martin Le Grange our Security Manager and Mr Gcobani Zenani our labour Relations Officer these two men started with DSAC in 1999 we wish them good rest with their families. I must thank our Accounting Officer Ms Ruth Palm, her team and all staff for keeping our flag flying.

We are indeed encouraged that our irregular expenditure has come down so drastically the fiscal discipline will definitely yield a positive Audit Outcome and even a clean Audit Well done Team DSAC.

The sector must position itself to undertake its work in a manner that is in line with current trends and demands of society. The challenges about availability of space for Sport and Recreation must be addressed within the Spatial Development Planning so that the invasion of land meant for Sport and Recreation should be reserved and respected by all who have housing needs including shack dwellers. Our District Development Model must usher in an integrated planning model that provide platforms for better communications and cooperation between all stakeholders including the Private sector to improve on service delivery for the sector..

Ms. Desery Fienies MEC of the Department of Sport, Arts and Culture 28 October 2020

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4. REPORT OF THE ACCOUNTING OFFICER

Overview of the achievements of the department for the financial year: Celebration of national and historical days:  Freedom Day was held at the Ikhutseng Stadium in Warrenton on the 27 April where the department celebrated 25 years of freedom since the first democratic elections held in South Africa in 1994, under the theme “celebrating 25 years of democracy”. The programme started with the opening of the HO Kgadiete Public library in Warrenton.  The Worker's day held on the 1 May 2019 at the AR Abass Stadium where COSATU celebrated their 33rd Anniversary.  Africa Day celebrations were held in all the districts Mrs. R. Palm  The Youth day celebrations were held in Calvinia, Accounting Officer Namakwa district Department of Sport, Arts and Culture  As part of an initiative to honour Nelson Mandela; the Department volunteered at various homes, day care centres and at Robert Mangaliso Sobukwe Hospital where they handed out food parcels and blankets for vulnerable people  Women’s Day was celebrated under the theme “Growing South Africa together for Women's emancipation”. The event was held in Kuruman (JTG) at the Thabo Moorosi Multi-Purpose Centre. The keynote address was delivered by Premier Dr Zamani Saul  The Heritage Day was celebrated in Upington at Mxolisi Jacobs Stadium under the theme “Celebrating South Africa’s literally classics in the year of Indigenous languages”. The celebration was a National event and was honoured by the His Excellency President Cyril Ramaphosa who delivered the keynote address. The celebrations were preceded by the official opening and naming of Upington Library by President Cyril Ramaphosa. As part of a Flagship Programme of honoring heroes and heroines, the library was named after Sandile Present who immensely contributed to the liberation of our country  The Department hosted the 67th Commemoration of Mayibuye Uprising, which was dedicated to commemorate the anniversary of the Mayibuye Massacre of 1952 that took place in Galeshewe. The event was hosted in partnership with Galeshewe Memorial Project, Sol Plaatje Municipality, McGregor Museum and Veterans Association whom are the custodians of the event. The Premier of the Northern Cape, Dr Zamani Saul delivered the keynote address. Consultations with surviving families were conducted and most families indicated their dissatisfaction with government and service delivery conditions.  The event integrated various programmes, which included restoration of the graves of Mayibuye casualties, cleaning of Mayibuye precinct, opening of Robert Sobukwe’s exhibition, and displaying of library books at the newly renovated offices.  This year’s programmes presented an opportunity for the Department to showcase its projects and programmes such as arts exhibition stalls and performances.  Day of Reconciliation was held under the theme: “The Year of Indigenous Languages: Supporting National Reconciliation through the Promotion, Development and Preservation of Indigenous Languages” in Green Point, Frances Baard District.

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Recognition of Credo Mutwa:  The Province is blessed to be home of the world-renowned and declared Living Treasure, Vusamazulu Credo Mutwa. His declaration as a Living human Treasure led to Credo Mutwa’s Legacy Project to honour and give recognition on the role Sanusi has been playing in our country. His Legacy Projects includes the building of a museum that will also include a library in his honour at Magojaneng where he lives. The museum will be used to conserve his work for generations to come.  As part of preserving the legacy of Baba Credo Mutwa, the department successfully refurbished his homestead and it was officially handed over by the Minister of Department of Sport, Arts and Culture Honourable Nathi Mthetwa and Premier Dr Zamani Saul. The ceremony was preceded by a dialogue around Credo’s life including his work.

Renaming and naming of public buildings:  The Warrenton Library was named after O. H Kgadiete  Kuruman Library named after M. S Kitchin  Upington study library was named Sandile Present  Renaming of COGHSTA building after comrade Larry Moleko Louw on the 29 October 2019

Cultural Affairs:  In collaboration with the Department of Education and the National Department of Arts and Culture; the department provided capacity building opportunities to 368 musicians, crafters, dancers, artists and enterprises  As part of growth in our Province, the department continues to provide opportunities for local artists to perform at the events.  One of the choir’s that benefitted from capacity building training competed at the National finals.  Seven promotional interventions done to promote national symbols and orders to foster constitutional values  Ten art exhibitions staged to showcase the talent of the artists  19 book clubs established to promote a culture of reading in communities  eight literary exhibitions conducted  translation of official documents from English to Setswana and isiXhosa

McGregor Museum  Hosted four successful outreach programmes, which included the friends of the Museum Talk titled “When dry crusts get rain: a resurrection tale of pans in the NC” presented by Dr Bestile Milne of SAEON.  on average the museum hosts about 2 100 visitors (per quarter) to its sites  McGregor co-hosted the international ASAPA conference held in Kimberley from 3-5 July 2019.  Museum officials gave career guidance presentations to the Sol Plaatje University students on 26 July 2019  Hosting Women's month public lecture at Wildebeest Kuil on 15 August 2019

Library Services  Completion and opening of the Upington Study library in September 2019. The Upington library is one of the biggest capital project’s that the department undertook over the past

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five years. The library accommodates all the required library functions such as referencing and collection area, children section, mini library for the visually impaired, computer area which provide free Wi-Fi access to the users, a gaming room for cognitive development, study and activity areas which can be accessed afterhours and weekends  Completed the upgrade of the Barkly West (Innase Mosweu) Community Library  Opening of Warrenton library  24 dual purpose libraries and departmental facilities maintained  Funda Mzansi Championship is among one of the programmes that took centre stage during the month of September 2019 where book clubs were selected to participate at a national event in George  The Northern Cape Writers Festival was held in Kimberley form the 12-14 October 2019. The Festival took place in collaboration with the Sol Plaatje University. Among those invited were authors from other provinces and delegates from our districts. Part of the programme was collaboration with US artists who turned Poems by our renowned national Authors into Artworks. The event took place at the William Humphrey Art Gallery as part of the festival. The event culminated into various discussions on reading and writing, prison engagements with offenders, visits to Old Age Homes and book launches  The department assisted Mr. John Oranje who was an inmate and hails from Calvinia to publish his first book. His book titled “Hantam kind ‘n Tweede kans” was launched on the 12 December 2019 in Calvinia. Mr. John Oranje is in a process of compiling his second book through the knowledge gained from attending the Creative Writing Workshops and the Northern Cape Writers Festival  Appointment of 11 library staff to strengthen service delivery at the newly opened libraries  33 115 library materials procured

Sport and Recreation  Northern Cape Cricket player Andrew Louw was selected to the National under-19 team to play against Pakistan under-19 in a seven-match, Youth ODI series in Durban from 22 June to 07 July 2019  4 112 learners participated at the school sport tournaments held in the districts where 1 136 learners were selected to participate in different sporting codes at the provincial eliminations  311 learners represented the province at the national winter competitions held in Durban in July 2019 and 39 participated at the national indigenous games in September 2019  230 schools, hubs and clubs provided with equipment and attire  28 local leagues supported to foster club development  400 athletes supported through Academies of Sport  189 youth participated that the Youth Camp  123 recreation programmes and events were implemented and attracted 33 195 participants  13 recre-hab activities held for 688 people at risk  18 sport federations supported.

Challenges:  Cancellation of the Human Rights Day by the President due to Covid-19 pandemic  Late submission of compliance by the departmental agencies due to delay of their final audit reports

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 System crash at the language laboratory which impacted training roll-out negatively in the first two quarters of the financial year  Delay in the internet connectivity at the community libraries due to old/poor infrastructure in the districts and the delay of Vodacom equipment from overseas.  A few factors impeded the department from delivering library services, which includes; lack of funding for the sector; closure of libraries due to lack of funding, implementation of Schedule 5 imperative; lack of capacity at municipalities and no electricity at some library sites hampers the installation of free internet.  Inadequate funding within the grant, which resulted in the province not participating in the National Summer School Championships in December 2019  Labour unrest in the department in February 2020 impacted negatively on service delivery.

 Overview of the financial results of the department:  Departmental receipts

2019/20 2018/19 Actual (Over) / Actual (Over) / Adjustment Adjustment Departmental Receipts Amount Under Amount Under Estimate Estimate Collected Collection Collected Collection R'000 R'000 R'000 R'000 R'000 R'000 Sales of goods and services 180 290 (110) 170 210 (40) other than capital assets Fines, penalties and 62 6 56 58 16 42 forfeits Interest, dividends and rent 1 (1) 5 (5) on land Sale of capital assets - Financial transactions in 18 (18) assets and liabilities Total 242 297 (55) 228 249 (21)

The Department over-collect on Sale of goods and services due to rental of state owned housing that was taken up by an employee in the Namakwa district. In contrast to this, the department did not achieve its revenue collection targets from lost, damages and stolen library books. The department is working closely with municipalities in this regard in order to ensure that all monies are recovered and paid over to the provincial revenue fund.

 Programme Expenditure

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2019/20 2018/19 Final Actual (Over)/ Under Final Actual (Over)/ Under Programme Description % Spending % Spending Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure '000 '000 '000 '000 '000 '000 Administration 87,978 83,995 3,983 95.47% 83,720 83,337 383 99.54% Cultural Affairs 66,508 62,674 3,834 94.24% 73,662 69,114 4,548 93.83% Library and Archives Services 190,082 187,699 2,383 98.75% 205,496 201,173 4,323 97.90% Sport and Recreation 61,037 59,397 1,640 97.31% 60,621 58,191 2,430 95.99% Total 405,605 393,765 11,840 97.08% 423,499 411,815 11,684 97.24%

A main appropriation amounting to R404.882 million was allocated to the Department of Sport, Arts and Culture for the year under review. Through the 2019 Adjustment Estimates an additional amount of R 3.962 million was allocated with declared savings on Compensation of Employees amounting to R 3.239 million. This resulted in a total allocation of R405.605 million for the 2019/20 financial year of which equitable share funding totalled R198.311 million and conditional grants R207.294 million. The following additional allocations were provides for during the Adjustment Estimates.

 Roll-overs in for the completion of infrastructure projects – R3.304 million  Upgrades and Maintenance at ARAbass Stadium – R0.618 million  Minor Repairs and Maintenance at the Mayibuye Centre – R0.040 million

 Virements/roll overs

No Virements were applied for during the year under review

 Unauthorised expenditure

The Department incurred no unauthorised expenditure for the reporting period 2019/20.

 Fruitless and wasteful expenditure

The Department incurred R6 333.80 fruitless and wasteful expenditure for interest paid to municipalities.

 Irregular Expenditure

The Department incurred irregular expenditure of R5 970-00 for the 2019/20 financial year.

 Future plans of the department

 The building of Community Art Centre in all districts - replication of Mayibuye Centre in all the districts  Progress on Resistance Liberation Heritage Routes: - Upington 26 - Langeberg Monument - Mayibuye Route.  Construction of High Performance Centre for the Province

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 Refurbishment of Sports and recreational facilities in partnership with municipalities in our province through the Municipal Infrastructure Grant (MIG) grant  Roll out of Swimming Pool Projects  Ensuring that DSAC plans are part of each district Development Model (DDM)  Construction of Provincial libraries Depot and Provincial Office building

 Public Private Partnerships The Department will continue its partnership with the Bill and Melinda Gates Foundation which will continue to provides internet connectivity to 31 libraries as part of Mzantsi Libraries Online Project, supporting our objective of providing free internet services to our learners and communities who are using these facilities

 Discontinued activities / activities to be discontinued None.

 New or proposed activities

Rationalisation of the Arts and Culture sector in the Province.

 Supply chain management

Unsolicited bid proposals concluded for the year under review

o The Department did not consider any unsolicited bid proposals concluded for the year under review.

SCM processes and systems are in place to prevent irregular expenditure

o Approved SCM policies are in place and circulars are issued at regular intervals to improve compliance in SCM. o The Department continued to promote small, medium and micro-sized enterprises and cooperatives, especially for outreach programmes in rural areas and townships. The Department support local suppliers and the procurement of goods and services from designated groups. o SCM worked together with project managers and district managers to provide guidance, assistance and on the job training and to ensure that the Department complies with SCM prescripts. o The Department is making use of pre-qualification criteria when bids are developed in order to advance designated groups. o The strike action had a huge impact on service delivery programmes to meet their targets and the payment of contractual obligations. This was worsened by the COVID19 Lockdown announcement. SCM managed to work from work and from off site locations where it was possible.

 Gifts and Donations received in kind from non related parties o No gifts and donations declared during the period under review.

 Exemptions and deviations received from the National Treasury

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o None

 Events after the reporting date The COVID19 pandemic will have a material influence on the Department’s operations in the 2020/21 financial year. Provincial Treasury has already cut the 2020/21 budget by R69 million (Equitable share R31 million and Conditional Grants R38 million) in an effect to redirect funds to the relief of COVID19. The Annual Performance Plan targets for 2020/21 will be revised taking this budget cuts into account. The Department will still be able to meet its contractual obligations despite the above budget cut.

No emergency procurement relating to COVID19 was incurred in 2019/20. All COVID19 related expenditure is incurred in 2020/21. At present, services providers contracted to the Department (Security services, cleaning services etc...) are able to honour their contractual obligations to the Department without any liquidity or cash flow problems reported to the Department.

The Department have not received any pledge from donors for COVID19 related projects. At the moment, no funding was received or is expected from the Solidarity Fund.

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 Acknowledgement/s or Appreciation I would like to express my appreciation to all staff of Sport, Arts and Culture for the dedicated work they have delivered, as well as to all stakeholders (including the Audit Committee) with whom we had good working relations. However, without the participation of the public, none of this hard work would have come to fruition. I wish for all in Sport, Arts and Culture to continue with the hard work for the Strategic period 2020-2025.

 Approval and sign off

Mrs R.R Palm Accounting Officer Department of Sport, Arts and Culture Date: 28 October 2020

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5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT

To the best of my knowledge and belief, I confirm the following:

All information and amounts disclosed throughout the annual report are consistent.

The annual report is complete, accurate and is free from any omissions.

The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury.

The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury.

The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information.

The Accounting Officer is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the annual financial statements.

The external auditors are engaged to express an independent opinion on the annual financial statements.

In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the department for the financial year ended 31 March 2020.

Yours faithfully

Mrs R.R. Palm Accounting Officer Department of Sport, Arts and Culture Date: 28 October 2020

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6. STRATEGIC OVERVIEW

6.1. Vision

A Department committed to creating a prosperous and empowered Province united in the advancement of its sport, recreation, heritage, libraries, arts and culture.

6.2. Mission

Our mission is to serve all the people of the Northern Cape by promoting, protecting and developing sport, recreation and the diverse cultures of our Province and at the same time are catalysts in development programmes, economic empowerment and other activities thereby entrenching nation building and social cohesion.

6.3. Values

The values of the South African Constitution The Batho Pele principles Transformation by ensuring access, equity and redress Accountability and transparency Service Excellence Beneficiary Orientated

7. LEGISLATIVE AND OTHER MANDATES

The core objectives of the department are based on the following constitutional and other legislative mandates, functional mandates and the service delivery improvement programme:

Constitutional mandates

o The Constitution of the Republic of South Africa

Legislative mandates

o The National Archives of South Africa Act (Act 43 of 1996) - In addition to establishing the National Archives, this Act sets out the minimum standards for delivery of archival services and records management at provincial level. Until provincial archives legislation is passed and a provincial archive service established it is also the Act according to which provincial records management and archiving of materials is handled.

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o The National Heritage Resources Act (Act 25 of 1999) - This Act is the legislation according to which the Provincial Heritage Resources Authority functions and sets the standards according to which the South African Heritage Resources Agency will evaluate provincial operations. The Act sets out the system for identification, management, conservation and protection of heritage resources.

o The National Sport and Recreation Act (Act 110 of 1998) – Provides for the promotion and development of sport and recreation and the co-ordination of the relationship between the Sports Commission, national and recreation federations and other agencies; to provide for measures aimed at correcting imbalances in sport and recreation; to promote equity and democracy in sport and recreation and to provide for dispute resolution mechanisms in sport and recreation.

o The Cultural Affairs Act (Act 65 of 1989) - This is the piece of legislation under which the Northern Cape Arts & Culture Council (NCACC) is appointed, receives provincial funding and allocates funds to a variety of areas in living arts in the Province.

o The Pan South African Language Board Act (Act 59 of 1995) – To establish a Pan South African Language Board for the recognition, implementation and furtherance of multilingualism in South Africa.

o Local Government Municipal Structure Act (Act 117 of 1998) – The functions for library and museum services now becomes an exclusive provincial competency.

o Municipal Structures Act, 1999 (Act No. 117 of 1998) (as amended by Act No. 33 of 2000): Excludes libraries, museums and cultural facilities as areas of responsibility of the local authorities, as this Act is based on the legislative framework provided by the Constitution. Local governments argue that they no longer have any legal authority to render these services; should they continue to do so, it would constitute unauthorised expenditure.

o South African Library for the Blind Act, 1998 (Act No. 91 of 1998): Provides for library and information services to blind and print handicapped readers through the South African Library for the Blind.

o National Council for Library and Information Services Act (Act 6 of 2001) – Council established to monitor library services throughout South Africa and advice the Minister of Arts and Culture and Minister of Education on matters relating to library and information services.

o Legal Deposit Act, 1997 (Act No. 54 of 1997) - Provides for the preservation of the national documentary heritage through the legal deposit of published documents, thus ensuring the preservation of and access to published documents and government information emanating from and adapted for South Africa. It makes provision for the establishment of at least one place of legal deposit in each Province.

o South African Geographical Names Act (Act 118 of 1998) – Section 2(1) (a) of the Act provides for the establishment of a Provincial Geographical Names Committee. This advisory body advises the Minister of Arts and Culture and the Provincial MECs on the transformation and standardisation of geographical names in South African.

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o Electronic Communication and Transactions Act (Act 25 of 2002) - This Act seeks to ensure the legitimacy, accuracy, verifiability and functionality of electronic records and transactions.

o World Heritage Convention Act (Act 49 of 1999) - Broadly speaking the Act governs South Africa and therefore the Province’s mandate to act under the terms of UNESCO’s World Heritage Convention. Section 8 is of specific relevance as it is through via its provisions that the responsibilities of the MEC for Sport, Arts & Culture will be delegated powers to manage the Richtersveld Cultural and Botanical Landscape World Heritage Site.

o Promotion of Access to Information Act 2 of 2000 – To give effect to the constitutional right of access to any information held by the state and any information held by another person and that is required for the exercise or protection of any rights, and to provide for matters connected therewith.

o Administrative Justice Act 3 of 2000 – To give effect to the right to administrative action that is lawful, reasonable and procedurally fair and to the right to written reasons for administrative action as contemplated in the Constitution and to provide for matters incidental thereto.

Policy Mandates

o The Museums Ordinance 8 of 1975 – The ordinance establishes the system according to which all museums receiving support from the department are established. It prescribes various systems for the operation of museums at community, local authority and provincial level and sets minimum standards for museological practice.

o The National Sport and Recreation Plan – The NSRP was adopted in 2011 with the emphasis of reposition of sport and recreation in the country. The plan is geared towards promoting a healthy, active and winning nation. Key to this notion is the promotion of school sport as the bedrock towards sport development

o The White Paper on Arts, Culture and Heritage - Published in 1996, this document is the broad national policy statement for the arts and culture field, which was compiled through processes in which all nine provincial governments participated. It was adopted by the Arts and Culture MINMEC as the broad policy statement for all provinces and the national Department of Arts & Culture. o Provincial Library Service Ordinance 16 of 1981 – This ordinance establishes the system according to which all libraries receiving support from the Department are established. It prescribes systems for the operation of local authority libraries and the Provincial Library Service and sets minimum standards for library practice.

o Substitution of notice 120 of 1997 concerning norms and rules for Provincial Language Committees – Provides for the establishment of a Provincial Language Committee to regulate and monitor the use of the designated official languages by the government.

o Substitution of notice 121 of 1997 concerning norms and rules for National Language Board – National Language Bodies is established primarily as language development

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agencies with specific emphasis on standardization in respect of all official languages.

o Blue Print on Mass Participation – This document guides the department to focus on Mass Participation based on Recreational activities and to adhere to DORA (Division of Revenue Act) requirements.

o The Memorandum of understanding on the Integrated Framework for School Sport articulates the promotion of school sport in the country. The framework further defines the roles and responsibilities between the SRSA and the DOE.

o National Transformation Charter - the vision with this charter is to achieve an active and winning nation in which equitable access to, and opportunities and support in sport and recreation activities contribute to the development of a healthy, productive, united, non-racist, non-sexist South Africa.

o Convention Concerning the World Cultural and Natural Heritage (UNESCO 1972): – The convention sets out the basic operations of UNESCO’s World Heritage programme, including the broad responsibilities of state parties to the Convention.

o Operational Guidelines for the Implementation of the World Heritage Convention (UNESCO WHC. 05/2 February 2005): – Amongst other things these Guidelines set out the specific responsibilities of state parties to the World Heritage Convention for the management and administration of World Heritage Sites.

o Official Notice 5 of 2003 (Northern Cape Provincial Gazette 744, Notice 5): – Establishes ‘Ngwao Boswa Kapa Bokone’ as the Provincial Heritage Resources Authority in terms of Section 23 of the National Heritage Resources Act and sets our procedures in terms of which its Council is appointed and ways in which it is required to function.

o Northern Cape Sport and Recreation Authority Act (Act 4 of 2015) - It unifies the regulation of sport into one body bringing into an end the existence of NC Sport Academy and the NC Sport Council. The NC Sport Confederation becomes the umbrella body for sport development in the province.

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8. ORGANISATIONAL STRUCTURE

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9. ENTITIES REPORTING TO THE MEC

The table below indicates the entities that report to the Minister/MEC.

Name of Legislative Mandate Financial Nature of Operations Entity Relationship Northern *To encourage and provide The *Introduce the Annual Arts Cape Arts opportunities for persons to Department Awards for the province and Culture practice the arts provides limited *Establishment of facilities for the financial Council *To promote the appreciation, benefit of arts practitioners resources for understanding and enjoyment of administrative *Establish strategic partnerships the arts purposes for the benefit of art practitioners *To promote the general of the province application of the arts in *One job creation project per communities municipality for artists *To uphold and promote the rights *Develop and implement funding of persons to freedom in the model practice of the arts *To address historical imbalances in the provision of funding for the promotion of arts *To develop and promote the arts and encourage excellence in performance and expression in the art works and forms *To encourage and recognize innovation and creativity in all art works and forms Provincial Naming and renaming of The *Support to renaming of Geographic geographical sites in the Province Department derogatory provincial features Names provides limited Committee financial *Support to renaming of streets resources for and municipal features administrative purposes

McGregor Custodians of heritage collections The *Research: Anthropology, Museum on behalf of the Province Department archaeology, botany, history, Board provides limit zoology with specific reference to financial the cultural and natural history of resources for administrative the Northern Cape purposes *Outreach: Displays, articles, brochures, exhibitions, school visits to museum, curriculum – based research for educators *Conservation: Conservation of the following collections that form part of the National Estate: Archaeological material, plant material, historical

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Name of Legislative Mandate Financial Nature of Operations Entity Relationship documents and the archiving thereof, audio- visual historic material, photographs, African and western cultural material and zoological specimens. *Maintenance of Province –aided Museums: Maintenance of museums buildings and displays infrastructure of McGregor and other museums throughout the Province, rendering financial support and professional and technical services and assistance to smaller museums, phased upgrading of smaller museums in Province Northern *Establishing of a link between The *Facilitate the affiliation of sport Cape Sport government and civil society. Department federations, clubs and/or and *Talent identification and sport provides limited individuals. financial Recreation development through accredited *Coordinate sport developmental resources for Authority courses. administrative programmes and advance *To streamline and coordinate the purposes transformation. school sport programme in the *Responsible for education and Province. training in sport specific training (coaches, referees, technical). *Deliver high performance and specialized services/programmes to talented/high performance athletes. Northern *To implement mandates of the The *Deliver high performance and Cape Department and SASCOC. Department specialized services/programmes Academy *Enhance the level of performance provides limited to talented/high performance of talented athletes, coaches, Of Sport financial athletes. technical officials and administrators. resources for *Education and training in sport *Provide quality support services administrative specific training (coaches, to elite and talented athletes and purposes referees, technical). coaches in the Province *Provide specialized client support services on behalf of government to elite athletes and squads on a district and provincial level Ngwao *To accelerate the transformation The *Declaration of Heritage Sites Boswa of the country’s heritage Department *Declaration of burial sites Kapa landscape provides limited *Issue of Permits financial Bokone *Support the preservation of *Recommendations on various resources for heritage resources administrative Impact Assessment Reports *Celebrating our heroes and purposes *Erection of commemorative heroines plaques

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Name of Legislative Mandate Financial Nature of Operations Entity Relationship *Erection of Memorials and Statues

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PART B: PERFORMANCE INFORMATION

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1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES

The AGSA currently performs certain audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predetermined objectives is included in the report to management, with material findings being reported under the Predetermined Objectives heading in the Report on other legal and regulatory requirements section of the auditor’s report.

Refer to pages 127 - 131 of the Report of the Auditor General, published as Part E: Financial Information.

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE

2.1 Service Delivery Environment

Programme 1: Administration

This programme is structured into two sub-programmes: Office of the MEC and Corporate Services.

The sub-programme Office of the MEC provides administrative, client liaison and other general support services to the MEC.

The sub-programme Corporate Services renders an internal and external communication and marketing service and is responsible for the overall administration of the Department which includes the Office of HOD, Financial Management, Strategic Management and Human Resources Management. Corporate Services is tasked with many compliance tasks for which effective planning is essential. However, there are still capacity constraints which results in staff having to perform additional tasks.

The Department is effectively utilising the social and print media, internal newsletters and local radio to promote its functions in communities.

Programme 2: Cultural Affairs

This programme is structured into three (3) sub-programmes: Arts and Culture, Museum and Heritage Resource Services and Language Services.

The Arts and Culture sub-programme promotes and advances arts and culture through the development of visual arts, crafts and performing arts. The Mayibuye Centre as part of the Arts and Culture sub-programme has been able to focus its attention on providing excellence and accredited programmes in music, drama, craft and dance. Additionally, the Centre also provides rehearsal space and support for local groups. This model, however, exists only in one district and the plan is to roll out this concept to other districts in the future. The Arts and Culture unit is also a main contributor towards the hosting of commemorative days. Many of the artists and

- 29 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______crafters of the province are afforded an opportunity to showcase their skills during these events, which provides an excellent opportunity for social cohesion and nation building.

The sub-programme Museum Services and Heritage Resource Services (MHRS) focus on the promotion and preservation of the provincial heritage estate. It provides for the conservation, promotion and development of the culture and heritage. Museum Services has a close link with tourism. The increase in provincial -, national - and international visitor numbers is of the utmost importance. Furthermore, Outreach - and Educational programmes are offered annually.

MHRS boasts strong research ethics and academic connections despite a shortage of specialists in certain fields. Their presence in this unique Province is felt through well established and recognized institutions and infrastructure. There are altogether 38 museums in the Province. Our work resonates in our strategic vision which is the promotion, development and transformation of Museums and Heritage Resources.

Heritage Resource Management implements the national mandates of the South African Geographical Names Council Act, 1998 and the South African Heritage Resources Act, 1999. The Heritage Resource Services is key to the preservation of cultural heritage and promotion of social cohesion. Cooperation with municipalities is essential with the issue of permits for development, which ensures that the cultural heritage is not lost in the process. Social cohesion is driven through memorials, commemorative lectures and –plaques, book launches and Geographic Name Changes. These require intensive research and consultations. The unit collaborates with Special Programmes, the Provincial Heritage Resources Authority (PHRA) and other stakeholders in effecting its mandate and reduces cost in the process. Heritage/museums, rural development and world heritage have a unique relationship and tremendous potential.

The Language Services sub programme renders language services to ensure the constitutional rights of the people are met through the utilization of the main languages of the Province. The unit renders translation and interpretation services on request. Translations from source documents to other official provincial languages are done at our language laboratory, which is also constrained with resources. The unit also offer capacity building in sign language and training of frontline officials in a second or third language. Internal collaboration resulted in literature exhibitions, creative writing workshops and the establishment of book clubs.

Programme 3: Library and Archives Service

The Library and Archives Services (LAS) Directorate has a transformation agenda geared to serve communities. Our vision is based on our belief that we are part of a global community that needs to find expression in what we do locally. The Directorate is committed to create an enabling, conducive and transformed environment towards attaining an empowered knowledge based Northern Cape society.

Our programmes are geared to respond to rural development, crime prevention and education priorities. The provision of library infrastructure and materials, free public internet access, holiday - and reading promotion programmes goes a long way in attaining the above mentioned in a vast, mostly rural and impoverished province.

The Archives management function has been fully activated. The Kgotso Flatela Archives Repository currently houses A20 records that were transferred from Frances Baard district municipality, Sol Plaatje municipality (Council Minutes 1957-1994), NCPL (Annual Reports of different institutions) and the Master's Office (Estate Records 1957-1997). In the period under

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Programme 4: Sport and Recreation

The Department continues to strengthen the skateboarding and golf development initiatives. Support to Federations, clubs and athletes, together with the staging of leagues and talent identification programmes forms a part of the basket of services provided.

The Recreation sub programme is responsible for Corporate Recreation and Recrehab (targeting to assist with the rehabilitation of targeted groups). The equitable share budget for this sub- programme is very limited and it depends on partnerships with other provincial departments and Non- Governmental Organisations (NGOs) to effect these functions.

The role of School Sport is limited to rendering support to learners for provincial and national participation, as well as high performance programmes. Cooperation with the provincial Department of Education is very important and a lack thereof often leads to non-delivery and poor reporting.

2.2 Service Delivery Improvement Plan

Service Delivery Improvement Plan

The tables below highlight the current cycle service delivery plan and the achievements to date.

Main services and standards

Current/actual Desired Actual Main services Beneficiaries standard of standard of achievement service service Arts, Culture and Artists, crafters, Heritage 10 Artists Pilot 10 Artists Pilot Cultural 10 AccreditedEducation training Training Practitioners Programme 185 Community 159 Community 159 Community Free public internet Public of the Libraries should Libraries have Libraries have free access Northern Cape have free free internet internet access internet access access One mega entity Three entities in 3 entities in Arts for Arts, Culture Stakeholder groups Arts,Culture and and Culture Rationalisation of and Heritage of the Sport, Arts Heritage, and one sector and one in entities and one for and Culture sector in Sport and Sport and Sport and Recreation sectors Recreation Recreation

Batho Pele arrangements with beneficiaries (Consultation access etc.)

Current/actual Desired arrangements Actual achievements arrangements

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Current/actual Desired arrangements Actual achievements arrangements Department supports NCACC. Consultation through Arts Public apply to NCACC for funding and Culture indabas, regular Use of ICT, social media and Training is rendered through meetings with stakeholders reducing costly manual systems. departmental facilitators and NCACC and use of radio show and Direct meeting and training newspaper adverts sessions with artists and updating database. Free public internet. Based Consultation meetings with 159 Community libraries have free on feasibility. municipalities public internet access. Sufficient workstations available to the public Consultations with all Schedules of sector meetings for Stakeholder meeting conducted at stakeholders across the sport, arts and heritage to reach department level sectors agreement

Service delivery information tool Current/actual information Desired information tools Actual achievements tools Application forms for artists to Use of ICT, website and social Flyers, pamphlets and service access services media and reducing costly manual points complemented with local Flyers, pamphlets and service systems. radio stations, local newspapers points Information available upon request and social media

Free public internet. Use of ICT, social media and radio Online system tracking use of Information available upon announcements internet per site request from local library. Information available upon request

Complaints mechanism

Current/actual Desired complaints mechanism Actual achievements complaints mechanism Designated trained staff in Different platforms available for Suggestions boxes placed at all service districts oversee approved Complaints and Compliments (e.g. points. complaints and electronic media and Suggestion The department has a dedicated official compliments procedure in boxes available at all our offices). to respond to Complaints and place Compliments. Complaints are attended to as and when they arise.

2.3 Organisational environment

The department is committed to deliver on the political mandate of providing arts and culture, library, heritage, sport and recreation services to the communities of the Northern Cape. In this regard the department has followed the “provincial standard operating procedure for the management of moratorium on the filling of critical vacant posts within the departments” by gaining approval from the MEC of Provincial Treasury and concurrence from the Premier in the filling of departmental vacant and funded posts. This provincial intervention is in line with the national austerity measures implemented by National Treasury. The filling of these posts is intended to ensure effective and efficient service delivery to our communities.

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Consequent to the approval by the Premier, 32 posts were advertised as follows on the 5 February 2019:

Programme 1 - Administration

The following posts were advertised to bolster effectives and efficiency in the components i. 1x post of Secretary : Director District Management & EPWP on SL 7;

ii. 1 x Chief Registry Clerk : Directorate HRM on SL 7 at Head Office;

iii. 1 x Principal Personnel Practitioner: Conditions of Service on SL 7 at Head Office;

iv. 1 x Principal Personnel Practitioner : EPMDS on SL 7 at Head Office;

v. 1 x State Accountant Demand & Acquisitions on SL 7 at Head Office

vi. 1 x Finance Clerk Supervisor on SL 7 at Head Office;

vii. 1 x Personal Assistant to the Chief Financial Officeron SL 7 at Head Office;

viii. 1 x Administrative Officer : TransportSL 7 at Head Office

ix. 1 x Assistant Director Monitoring & Evaluation on SL 9 at Head Office;

x. 1 x Assistant Director Policy & Planning on SL 9 at Head Office;

xi. 1 x Deputy Director Legal & Labour Relations Services on SL 11 at Head Office;

xii. 1 x Director Finance on SL 13at Head Office;

xiii. District Head : Pixley ka Seme District Office on SL 11;

Programme 2 – Directorate Cultural Affairs

i. 2 x Administrative Assistant posts on SL 3 at Head Office;

ii. 3 x Cultural Officers posts on SL 7 at Frances Baard, Namakwa and Pixley ka Seme district offices;

iii. 1 x Groundsman on SL 3 at the Calvinia Museum – Namakwa District;

iv. 1 x Museum Human Scientist on SL 9 at the McGREGOR Museum Provincial Public Entity;

v. Industrial Technician : Cultural History on SL 6;

vi. 1 X Assistant Director: Finance Entity Share Services on SL 9 at the Northern Cape Arts Culture Council;

Programme 3 – Directorate Library and Archive Services

i. 4 x Driver/Messenger posts on SL 4 at the following centres a) Directorate Library Service: Head Office; Pixley ka Seme District Office and the Khotso Flatela Provincial Archives Repository.

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ii. Provincial Archivist post on SL 11 at Head Office

iii. 1 x Librarian : Homevale Library on SL 7 in the F.B District

iv. 1 x Librarian : Ritchie Library on SL 7 in the F.B District

v. 5 x Clerical Assistant : HR on SL 3 for the following district offices a) France Baard; b) Namakwa; c) Pixley Ka Seme; d) John Taolo Gaetsewe; and e) Zanempilo Fatman Mcgawu.

vi. 5 x Clerical Assistant: Finance on SL 3 for the following district offices a) France Baard; b) Namakwa; c) Pixley Ka Seme; d) John Taolo Gaetsewe; and e) Zanempilo Fatman Mcgawu.

vii. 5 x Clerical Assistant: Transport on SL 3 for the following district offices a) France Baard; b) Namakwa; c) Pixley Ka Seme; d) John Taolo Gaetsewe; and e) Zanempilo Fatman Mcgawu.

viii. 1 x Library Assistant on SL 3 at the Namakwa District Office;

Programme 4 – Directorate Sport and Recreation

i. 7 x Caretakers : Multipurpose Sport Centre posts situated at the following sport centres:

CENTRE NUMBER OF POSTS

A.R Abass Stadium 1 post

Frances Baard District Office 1 post

John Taolo Gaetsewe District Office 2 post

Pixley Ka Seme District Office 1 post

Zf Mgcawu District Office 1 post

Namakwa District Office 1 post

ii. 1 x Secretary to the Director Sport & Recreation on SL 7

iii. 1 x Sport Promotion Officer : Pixley ka Seme District Office on SL 7

iv. 1 x Personal Assistant to the Chief Director Service Delivery Programmes on SL 7 at Head Office;

While 10 of the afore mentioned posts were filled within 6 months of the posts being advertised, the rest could not be filled due to the fact that the R&S process did not yield enough qualified candidates for competition.

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The high incidences of the COVID 19 pandemic on our country and the province have led the State President to instituting a national state of disaster lockdown and consequently ministers have had to develop national state of disaster regulations for government's continued operating and offering of services to communities. Notwithstanding the afore mentioned, the 2020/21 financial year began with the National Treasury reducing the indicative allocations of national and provincial departments in order to provide financial support to priority areas such as health, education, social welfare etc which are at the frontline of the government's COVID19 response and interventions.

Consequent to the Proclamation of the State President placing the country on level 3 lockdown, has found the DSAC, like all other departments having to provide services to communities and its stakeholders under the “new normal”. The “new normal” refers to an environment or state to which an economy, society etc, settles following a crisis. This new normal has been characterised by social distancing amongst individual members of our communities; an economy that is highly constrained; a public health system on high alert for dealing with COVID 19 infections and government regularly communicating its efforts to reduce and flatten the pandemic curve.

For the department, the new normal has meant expediting it move to the 4th Industrial Revolution. To this end the following has been instituted. i. Each programme (a. Programme 1- Administration ; Programme 2- Cultural Affairs; Programme 3 – Library and Archive Services and Programme 4 – Sport and Recreation) have had to institute telecommuting where staff work electronically from home (using work tools such as zoom; teleconferencing and Wi-Fi etc) and the most essential/critical staff report for work on rotation based on approved work plans. ii. Departmental commemorative events are observed and celebrated using on line services such as facebook, zoom, twitter etc. This has had the advantage of harnessing social media as a tool for communication and accessing a broader community of different demographics. iii. Health and safety is a high priority and social distancing is observed. In this regard we anticipate the needs of our communities i.e libraries are utilising SLIMS to provide library material to communities; iv. The procurement of goods and services has equally changed, the SCM processes are quicker.

2.4 Key policy developments and legislative changes

The department has undertaken and concluded the organisational functionality assessment - OFA in line with regulation 35 of the 2016 PSR. The outcomes of this assessment will provide a clear direction of policy deficiencies and other legislative changes that may be required for effective service delivery.

3. STRATEGIC OUTCOME ORIENTED GOALS

The Department of Sport, Arts and Culture has played a stronger role in facilitating and supporting development of specific sectors through the enactment and implementation of the

- 35 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______legislative frameworks as quoted above. Stronger performance management will be required as well to ensure delivery of effective programmes across the province in order to meet targets as per programme.

The Department responds primarily to Outcome 14 which relates to Nation Building and Social Cohesion. Additionally, it also contributes to Outcome 1 relating to the provision of quality basic education, Outcome 3 relating to the safety of all people, Outcome 4 relating to the creation of decent employment, Outcome 5 relating to the development of a skilled and capable workforce, Outcome 7 relating to the provision of relevant infrastructure for economic development, Outcome 12 in relation to the creation of an efficient, effective and development orientated public service as well as Outcome 13 related to social protection.

Programmes are developed to promote social cohesion through interaction and dialogue between different races and cultures. Currently, we only measure output in terms of performance. The measurement of impact in terms of the contribution of our programmes towards fostering social cohesion will require more financial and human resource input.

The successes of our arts programmes, commemorative days, library and archives programmes as well as sport and recreation initiatives will be captured under the respective programmes.

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4. PERFORMANCE INFORMATION BY PROGRAMME

4.1 Programme 1: Administration

Purpose/Aim Efficient and effective administration and support

Sub-Programme 1.1.1: Office of the MEC The sub-programme Office of the MEC provides administrative, client liaison and support services to the Executive Authority.

Sub-Programme 1.1.2: Corporate Services The sub-programme Corporate Services renders an internal and external communication and marketing service and manages the overall administration of the Department which includes Office of HOD, financial management, human resources management and development, registry, messenger services and transport services.

Strategic objectives,performance indicators, planned targets and actual achievements

The following strategic objectives were recorded under the review of strategic plan in the 2019/20 Annual Performance Plan: 1.1.1 An unqualified audit opinion for the department through an effective financial, human resource and performance administration for the entire Strategic Planning period and beyond

Strategic objectives:

Programme: Administration Strategic objectives Performance Actual Planned Actual Deviation Comment on Indicator Achievement Target Achievement from planned deviations 2018/2019 2019/2020 2019/2020 target to Actual Achievement for 2019/2020 An unqualified audit opinion for the department through an effective financial -, human An unqualified Still to be resource - and performance 1 1 - - audit opinion determined administration for the entire Strategic Planning period and beyond

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Performance indicators

Programme: Administration Performance Actual Actual Actual Planned Actual Deviation Comment Indicator Achievement Achievement Achievement Target Achievement from on 2016/2017 2017/2018 2018/2019 2019/2020 2019/2020 planned deviations target to Actual Achievement 2019/2020 Number of In-Year Monitoring reports 12 12 12 12 12 - submitted to Provincial Treasury Number of Annual Financial Statements - 1 1 1 1 - submitted to Provincial Treasury and Auditor General Number of Compliance Certificates - 12 12 12 12 - submitted to Treasury Number of procurement and demand - 1 1 1 1 - management plans developed Number of unauthorized, irregular and fruitless and - - 2 2 2 - wasteful expenditure monitoring reports submitted Number of budget submissions made - 1 1 1 1 - to Provincial Treasury Number of DAMP reports submitted to - 12 12 12 12 - Provincial Treasury Number of IT Governance Reports - - 4 4 4 - submitted Number of Departmental ICT - - 4 4 4 - Steering Committee Meetings Number of monitoring and evaluations sessions 4 4 4 4 4 - to validate progress on performance targets

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Programme: Administration Performance Actual Actual Actual Planned Actual Deviation Comment Indicator Achievement Achievement Achievement Target Achievement from on 2016/2017 2017/2018 2018/2019 2019/2020 2019/2020 planned deviations target to Actual Achievement 2019/2020 Number of strategic risk assessment 1 2 2 2 2 - sessions conducted Number of EHW integrated reporting - 4 4 4 4 - tool submitted Number of approved adjusted MTEF HR - 1 1 1 1 - Plan submitted annually Number of Leave utilisation reports - - - 1 1 - submitted Non- submission by officials on maternity leave and Percentage of non- employee compliance performance - - 100% 100% 95% -5% by some agreements officials. captured on Disciplinary PERSAL action instituted against the non- compliant officials

Strategy to overcome areas of under performance The department instituted disciplinary measures to enforce compliance amongst officials on the submission of the EPMDS tools.

Changes to planned targets

None.

Linking performance with budgets

The programme spent 95.47% of its budget in the year under review. The under expenditure is due to vacant posts not filled in 2019/20. The recruitment process were done however the department could not find suitable personnel for the posts advertised. The filling of vacant posts will be done in 2020/21.

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Sub-programme expenditure

2019/20 2018/19 Final Actual (Over)/Under Final Actual (Over)/Under Programme Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Office of the MEC 13 963 13 553 410 12 831 12 548 283 Corporate Services 74 015 70 442 3 573 70 889 70 789 100 Total 87 978 83 995 3 983 83 720 83 337 383

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4.2 Programme 2: Cultural Affairs

Purpose/Aim

To promote culture, conserve and manage the cultural, historical assets and resources of the province by rendering various services

4.2.1 Arts and Culture

Purpose/Aim

To provide assistance to organisations for the conservation, promotion and development of culture in terms of the Cultural Commission and Cultural Councils Act and the South African Geographical Names Act, and Cultural management support services.

Strategic objectives, performance indicators, planned targets and actual achievements

The following strategic objective was recorded under the review of strategic plans in the 2019/20 Annual Performance Plan:

2.1.1 Programmes offering opportunities for development, exposure and social cohesion to artists and crafters

Strategic objectives:

Sub-Programme: Arts and Culture Strategic Performance Actual Planned Actual Deviation Comment on objectives Indicator Achievement Target Achievement from deviations 2018/2019 2019/2020 2019/2020 planned target to Actual Achievement for 2019/2020 Programmes Capacity building offering academy opportunities programmes over 4 4 4 - for the Strategic development, Planning period exposure and Cancellation of social Events hosted to Human Rights cohesion to promote social Day by the artists and cohesion over the 10 10 9 -1 President due to crafters Strategic Covid-19 Planning period pandemic in South Africa

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Performance indicators

Sub-programme: Arts and Culture Performance Actual Actual Actual Planned Actual Deviation Comment on Indicator Achieveme Achieveme Achieveme Target Achieveme from deviations nt nt nt 2019/202 nt planned 2016/2017 2017/2018 2018/2019 0 2019/2020 target to Actual Achieveme nt 2019/2020

Number of structures 1 1 1 1 1 - supported

Number of academy 6 4 4 4 4 - programmes presented

Number of academy 4 3 4 3 3 - productions staged

Number of art exhibitions 8 9 14 10 10 - staged

Cancellation of Human Rights Number of Day by the national and 10 10 10 10 9 -1 President due to historical days Covid-19 celebrated pandemic in South Africa

Additional Number of opportunities EPWP job created to - 33 33 33 35 2 opportunities ensure created placement in all the districts

More practitioners Number of benefited due to practitioners partnership benefiting from - 428 425 200 368 168 between the capacity building department, opportunities NCEDA and other stakeholders

Number of community - 3 3 5 1 -4 conversations/di alogues

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Sub-programme: Arts and Culture Performance Actual Actual Actual Planned Actual Deviation Comment on Indicator Achieveme Achieveme Achieveme Target Achieveme from deviations nt nt nt 2019/202 nt planned 2016/2017 2017/2018 2018/2019 0 2019/2020 target to Actual Achieveme nt 2019/2020 conducted

Number of No funding to provincial social - 1 1 1 0 -1 host the social cohesion cohesion summit summits hosted

Number of community - 2 2 2 2 - structures supported

Delay on the appointment of Young Patriots Number of by NYDA and Promotional cancellation of interventions on - 10 10 10 7 -3 Human Rights promotion of Day by the national symbols President due to and orders Covid-19 pandemic in South Africa

Strategy to overcome areas of under performance Due to Covid-19 pandemic worldwide, the department was forced to cancel the programmes to curb the spread of the virus and ensure adherence to the lockdown regulations. The department will explore other cost-effective channels to roll-out the programmes in the new financial year such as hosting dialogues and celebration of commemorative eventson virtual media platforms.

Changes to planned targets None.

Linking performance with budgets

The Arts and Culture sub programme spent 94.09% of its budget for the financial year under review in comparison to an expenditure rate of 91.7 % for the previous financial year. The under expenditure due to cancellation of the Human Rights day as a result of the Covid19 pandemic.

Sub-programme expenditure

2019/20 2018/19 Final Actual (Over)/Under Final Actual (Over)/Under Programme Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Arts and Culture 33 211 31 249 1 962 40 170 36 828 3 342

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4.2.2 Museum Services

Purpose/Aim

To render a Provincial Museum Service to Provincial Museums in terms of Ordinance 8 of 1975, Province –aided museums in terms of Ordinance 8 of 1975 and Local museums in terms of Ordinance 8 of 1975.

Strategic objectives, performance indicators, planned targets and actual achievements

The following strategic objectives were recorded under the review of strategic plans in the 2019/20 Annual Performance Plan:

2.2.1 Provide transformed museum service for the province

Through its preservation of the national cultural estate, museum and heritage services contribute largely to promoting social cohesion. A concerted effort is made to ensure that exhibitions are representative and correct. Research and maintenance of collections requires extensive budgets and specialised staff. Education is supported through outreach programmes.

Strategic objectives:

Sub-Programme: Museum Services

Strategic Performance Actual Planned Actual Deviation Comment on objectives Indicator Achievement Target Achievement from planned deviations 2018/2019 2019/2020 2019/2020 target to Actual Achievement for 2019/2020 Provide Provide oversight on transformed planning and museum implementation to service for departmental public 1 1 1 - the province entities for the Strategic Planning period

Performance indicators

Sub-programme:Museum Services Performance Actual Actual Actual Planned Actual Deviation Comment Indicator Achievement Achievement Achievement Target Achievement from on 2016/2017 2017/2018 2018/2019 2019/2020 2019/2020 planned deviations target to Actual Achievement 2019/2020

Number of public 1 1 1 1 1 - entities supported

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Number of monitoring sessions 2 4 4 4 4 - conducted with public entity

Number of oral history - - 1 2 2 - projects undertaken

Strategy to overcome areas of under performance

None.

Changes to planned targets None.

Linking performance with budgets

The Museum Services sub programme spent 98.1% of the transfer received from the Department in comparison to an expenditure of 97.1% of its budget for the 2018/19 financial year.

Sub-programme expenditure 2019/20 2018/19 Final Actual (Over)/Under Final Actual (Over)/Under Programme Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Museum Services 19 176 18 813 363 20 893 20 292 601

4.2.3 Heritage Resource Services

Purpose/Aim

Providing assistance to Heritage Council for Heritage Resource management in the province in terms of the National Resources Act.

Strategic objectives, performance indicators, planned targets and actual achievements

The following strategic objectives were recorded under the review of strategic plans in the 2019/20 Annual Performance Plan:

2.3.1 Heritage preservation through support to structures

The museum and heritage services contribute largely to promoting social cohesion. The unit's work also contributes to the protection of the environment through the issuing of permits, before development projects can be implemented by municipalities. Due to budgetary and staff shortages, the unit is heavily reliant on the Departmental Agency (Ngwao Boswa Kapa Bokone) to effect its mandate.

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Strategic objectives:

Sub-Programme: Heritage Resource Services Strategic Performance Actual Planned Actual Deviation Comment on objectives Indicator Achievement Target Achievement from planned deviations 2018/2019 2019/2020 2019/2020 target to Actual Achievement for 2019/2020 Number of Heritage Heritage preservation preservation through structures 2 2 2 - support to supported over structures the Strategic Planning period

Performance indicators

Sub-programme: Heritage Resource Services Performance Actual Actual Actual Planned Actual Deviation Comment Indicator Achievement Achievement Achievement Target Achievement from on 2016/2017 2017/2018 2018/2019 2019/2020 2019/2020 planned deviations target to Actual Achievement 2019/2020

Number of World Heritage 1 1 1 1 1 - sites sustained

Number of Departmental 1 1 1 1 1 - Agencies supported

Strategy to overcome areas of under performance

None.

Changes to planned targets None.

Linking performance with budgets

The Heritage Resource Services sub programme spent 99.65% of its budget in comparison to the 95.3 %of the 2018/19 financial year.

Sub-programme expenditure

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2019/20 2018/19 Final Actual (Over)/Under Final Actual (Over)/Under Programme Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Heritage Resource Services 5 434 5 415 19 6 285 5 990 295

4.2.4 Language Services

Purpose/Aim

To provide assistance to the Provincial Language Committee in terms of the Languages Act.

Strategic objectives, performance indicators, planned targets and actual achievements

The following strategic objectives were recorded under the review of strategic plans in the 2019/20 Annual Performance Plan:

2.4.1 To promote multilingualism, redress past linguistic imbalances and develop the previously marginalized languages

In promoting the use of all official languages of the province, Language Services strives to contribute towards promoting a sense of belonging (Outcome 14). Translations became a labour intensive operation which requires expertise and technological support. Training in language proficiency and sign language proves to be very successful with full classes recorded. Apart from the set performance targets, the unit also conduct literary exhibitions and the establishment of book clubs.

Strategic objectives: Sub-Programme: Language Services Strategic objectives Performance Actual Planned Actual Deviation Comment on Indicator Achievement Target Achievement from deviations 2018/2019 2019/2020 2019/2020 planned target to Actual Achievement for 2019/2020 To promote multilingualism, Number of redress past language linguistic imbalances promotion 3 4 4 - and develop the programmes previously

marginalized languages

Performance indicators

Sub-programme: Language Services

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Performance Actual Actual Actual Planned Actual Deviation Comment on Indicator Achievement Achievement Achievement Target Achievement from deviations 2016/2017 2017/2018 2018/2019 2019/2020 2019/2020 planned target to Actual Achievement 2019/2020

Number of documents 7 9 8 8 8 - translated

Number of capacity building 2 2 2 2 2 - programmes to promote multilingualism

An increase in the demand for the book Number of clubs book clubs 12 21 19 16 19 3 necessitated established for establishment of additional book clubs in the districts

Number of literary 6 7 8 8 8 - exhibitions conducted

Number of language coordinating - 1 4 1 1 1 structures supported

Strategy to overcome areas of under performance

None.

Changes to planned targets None.

Linking performance with budgets

Language Services spent 84.42% of its budget which is reflective of their achievements for the year under review. The programme spent 98.3% during the 2018/19 financial year. The drastic decline in expenditure can mainly be attributed to non-procurement of specialised software and computer equipment.

Sub-programme expenditure

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2019/20 2018/19 Final Actual (Over)/Under Final Actual (Over)/Under Programme Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Language Services 4 032 3 404 628 3 655 3 596 59

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4.3 Programme 3: Library and Archive Services

Purpose/Aim Assist local library authorities in rendering of public library services and providing of an Archive service in the province.

4.3.1 Library Services

Purpose/ Aim This sub-programme provides for library and information services in line with relevant applicable legislation and Constitutional mandates.

Strategic objectives, performance indicators, planned targets and actual achievements

The following strategic objectives were recorded under the review of strategic plans in the 2019/20 Annual Performance Plan:

Strategic Objectives:

3.1.1 Libraries infrastructure provision, maintenance and support 3.1.2 Promote the use of libraries and inculcate a reading culture

Library Services contribute towards Education through the provision of literature to communities, to rural development through the building of infrastructure and to crime prevention through holiday programmes. Provision of library services (buildings, books and material, support staff) remains at the core of the provincial function. The provision of free public internet access is a very positive milestone, especially for rural communities. Reading promotion programmes are mirrored in every district in support of Education.

Strategic objectives:

Sub-Programme: Library Services Strategic Performance Actual Planned Actual Deviation from Comment on deviations objectives Indicator Achievement Target Achievement planned target 2018/2019 2019/2020 2019/2020 to Actual Achievement for 2019/2020 Six Libraries could not be activated due to delays in the appointment of the Libraries relevant staff at those Provincial infrastructure- sites. The delay is due libraries provision, 217 224 218 -6 to the cost supported maintenance containment by 2020 and support requirement that all posts to be filled must be approved by the Provincial Treasury and the OTP.

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Sub-Programme: Library Services Strategic Performance Actual Planned Actual Deviation from Comment on deviations objectives Indicator Achievement Target Achievement planned target 2018/2019 2019/2020 2019/2020 to Actual Achievement for 2019/2020 Number of reading and Promote the writing use of Additional promotion libraries and programmes were projects inculcate a 15 10 15 5 rolled out to inculcate supported reading and culture of reading and over the writing writing Strategic culture Planning period

Performance indicators

Sub-programme: Library Services Performance Actual Actual Actual Planned Actual Deviation Comment on Indicator Achieveme Achieveme Achieveme Target Achieveme from deviations nt nt nt 2019/202 nt planned 2016/2017 2017/2018 2018/2019 0 2019/2020 target to Actual Achievem ent 2019/2020

Delays were due to Community Number of protests which new hampered the 4 3 4 2 1 -1 libraries construction for built three months at the Greenpoint Library.

Additional containers were electrified, due to Number of the roll-out of our dual- free Internet purpose - 3 8 10 19 9 access libraries programme maintained planned for all community libraries.

Underachievemen t due to labour Number of unrest in the facilities - 12 13 8 5 -3 Department that maintained impacted on all planning done.

Number of existing - 0 0 1 1 - facility upgraded

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Sub-programme: Library Services Performance Actual Actual Actual Planned Actual Deviation Comment on Indicator Achieveme Achieveme Achieveme Target Achieveme from deviations nt nt nt 2019/202 nt planned 2016/2017 2017/2018 2018/2019 0 2019/2020 target to Actual Achievem ent 2019/2020 for public library purposes

The tender for two projects was cancelled to reprioritise the Number of funds for facilities emergency repairs refurbished - - - 3 1 -2 at the De Aar and District Library rehabilitated Depot which had to be closed during May 2019 due to safety concerns.

Delay in the Number of connectivity by libraries Vodacom due to providing 155 161 170 185 159 -26 upgrading of the free public network internet infrastructure in access the province

Number of Previous financial library year backlog in 17 670 7 399 73 176 33 000 33115 115 materials the delivery by procured services providers

Number of monitoring visits done 16 20 20 20 20 - at district libraries

Number of Underachievemen monitoring t due to visits done - 104 104 104 98 -6 unavailability of at local senior municipal municipalitie staff members s

Additional Number of meetings consultative convened to meetings - 19 24 10 15 5 capacitate the held with municipalities on municipalitie the compliance s requirements for the new business

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Sub-programme: Library Services Performance Actual Actual Actual Planned Actual Deviation Comment on Indicator Achieveme Achieveme Achieveme Target Achieveme from deviations nt nt nt 2019/202 nt planned 2016/2017 2017/2018 2018/2019 0 2019/2020 target to Actual Achievem ent 2019/2020 plans

Additional officials Number of trained through library staff 584 412 484 400 408 8 the DSAC’s CIP members training for new trained staff.

Number of new staff Additional staff appointed member 24 5 87 10 11 1 as job appointed due to creation resignation initiative

Number of Libraries - - 21 6 6 - automated

Number of community outreach Additional programme outreach s in 10 8 8 7 8 1 programme held libraries, to market the museums library services and archives

Number of creative writing 6 4 7 7 7 - workshops held

Strategy to overcome areas of under performance

The Department will, in consultation with the IDMS Directorate ensure that all procurement for the maintenance programme is done on a once-off basis so that materials required for the maintenance programme are kept on-site. Planning and procurement must happen during the first two quarters. The other two areas of under-achievement were due to delays in the roll-out of Vodacom’s new infrastructure and an unavoidable emergency situation at our De Aar Offices that necessitated the reprioritising of some projects to deal with the emergency.

Changes to planned targets None.

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Linking performance with budgets

The Department requested approval from the National DSAC to shift funds from our internet budget towards our capital budget as we experienced an increased expenditure under our infrastructure programme. This increase was due to the fact that the infrastructure backlog projects were completed in previous financial year and the remaining final accounts could only be paid in the 2019/ 2020 financial year. We anticipated that the delays in the infrastructure roll-out of Vodacom for the free internet at libraries, will be delayed and funds could be forfeited. It was for this reason that we sought approval to amend the conditional grant business plan. The delays in the Greenpoint project also further put pressure on the budget. Over and above this, the Department is satisfied that part of our under-expenditure was directly linked to remaining targets not being met.

Sub-programme expenditure 2019/20 2018/19 Final Actual (Over)/Under Final Actual (Over)/Under Programme Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Library Services 185 167 183 954 1 213 201 603 197 601 4 002

4.3.2 Archive Services

Purpose/ Aim

To render Archive support services in terms of the National Archives Act and other relevant legislation.

Strategic objectives, performance indicators, planned targets and actual achievements

The following strategic objectives were recorded under the review of strategic plans in the 2019/20 Annual Performance Plan:

3.2.1 The promotion, development and transformation of sustainable Archives services

Archives Services remain a rich repository of knowledge for research purposes. Through training of client offices, this unit also contributes to clean governance. Repatriation of provincial archival material from other provinces is also a long term priority of the unit.

Strategic objectives:

Sub-Programme: Archives Services Strategic Performance Actual Planned Actual Deviation from Comment on objectives Indicator Achievement Target Achievement planned target deviations 2018/2019 2019/2020 2019/2020 to Actual Achievement for 2019/2020 Number of The promotion, Additional request provincial development from stakeholders client offices and to improve on the serviced over 24 26 27 1 transformation records the Strategic of sustainable management Planning Archives practices period

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Performance indicators

Sub-programme: Archives Services Performanc Actual Actual Actual Planned Actual Deviation Comment on e Indicator Achieveme Achieveme Achieveme Target Achieveme from deviations nt nt nt 2019/202 nt planned 2016/2017 2017/2018 2018/2019 0 2019/2020 target to Actual Achieveme nt 2019/2020

Number of records 38 51 51 48 48 - managers trained

Additional request from Number of stakeholders to inspections 16 16 24 26 27 1 improve on the in client records offices management practices

The under- achievement was due to no approval requests being submitted to the Number of Archives by record client classificatio 8 17 9 8 6 -2 Departments and n systems Municipalities. approved This was despite efforts by the Archives to encourage clients to submit such.

Number of Oral history workshops conducted - 1 1 1 1 - and oral history interviews

More records Number of coded to improve data coded - 810 1 295 1000 1044 44 access to entries records kept at captured the repository

Number of - 2 2 2 2 - inventories

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Sub-programme: Archives Services Performanc Actual Actual Actual Planned Actual Deviation Comment on e Indicator Achieveme Achieveme Achieveme Target Achieveme from deviations nt nt nt 2019/202 nt planned 2016/2017 2017/2018 2018/2019 0 2019/2020 target to Actual Achieveme nt 2019/2020 developed

Strategy to overcome areas of under performance

As per previous financial years, the Department will again be proactive and analyse the APP and Strategic Plans of all Departments and Municipalities to determine where file plans must be amended in line with these important documents. This strategy has assisted us previously and we will be engaging the Departments individually

Changes to planned targets None.

Linking performance with budgets

The Department is satisfied that the expenditure versus performance ratio at the Archives is relatively satisfying. The Performance of the Archives was just below the normal 100% achievement that we are used to. This is mainly because of failure by client Departments and Municipalities to submit their file plan amendments despite such requests being sent to them by the Department.

Sub-programme expenditure 2019/20 2018/19 Final Actual (Over)/Under Final Actual (Over)/Under Programme Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Archives Services 4 404 3 247 1 157 3 364 3 095 269

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4.4 Programme 4: Sport and Recreation

Purpose/Aim

The programme provides assistance to provincial sport associations and other relevant bodies to stimulate the development of sport. To formulate inputs regarding sport policy and to promote sport programmes. To stimulate and present capacity building projects. To control, promote and develop the provincial sport academy. To develop and contribute towards sport marketing strategies. To facilitate development of facilities with a view to improving the life of the disadvantaged. To promote and develop sport tourism through major events.

4.4.1 Sport

Strategic objectives, performance indicators, planned targets and actual achievements

The following strategic objectives were recorded under the review of strategic plans in the 2019/20 Annual Performance Plan:

4.1.1 Improved sector capacity to deliver sport and recreation 4.1.2 Increased and sustained participation in sport and recreation

By its very nature, Sport is a catalyst for social cohesion and nation building (Outcome 14). Furthermore, getting the nation to be physically active and keeping children off the streets are key contributions towards Outcome 2 (Healthy Lifestyles) and Outcome 3 (Safe environment). Through capacity building, we are also contributing to Outcome 5 (a Skilled and capable workforce).

Strategic objectives: Sub-Programme: Sport Strategic Performance Actual Planned Actual Deviation from Comment on objectives Indicator Achievement Target Achievement planned target deviations 2018/2019 2019/2020 2019/2020 to Actual Achievement for 2019/2020 Number of sport Improved sector structures Underachievement capacity to deliver supported due to non- 28 24 18 -6 sport and over the affiliation of some recreation strategic Federations planning period Number of sport projects Increased and implemented Additional project sustained to promote implemented at a participation in 132 53 54 1 participation request of sport and over the federations recreation strategic period

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Performance indicators

Sub-programme: Sport Performance Actual Actual Actual Planned Actual Deviation Comment on Indicator Achievement Achievement Achievement Target Achieveme from deviations 2016/2017 2017/2018 2018/2019 2019/202 nt planned 0 2019/2020 target to Actual Achieveme nt 2019/2020

Number of functional provincial Sports and 3 5 1 1 1 - Recreation Authority supported

Number of affiliated Non- Provincial affiliation of 25 26 26 24 18 -6 Sport some Federations federations supported

Number of clubs provided Limited with equipment budget and and/or attire as increased 89 109 169 140 117 -23 per the prices of established equipment/at norms and tire standards

Number of athletes supported by 177 403 400 400 400 - the sports academies

Number of local leagues 31 77 132 28 28 - supported

Strategy to overcome areas of under performance

Guidelines on the recognition of Sport bodies submitted to Premiers Office for approval to ensure and enforce federations to affiliate to the Northern Cape Sport and Recreation Authority. Approval of the aforementioned will ensure compliance from all federations to enable the department to provide the necessary support.

Changes to planned targets None.

Linking performance with budgets

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The non-affiliation of federations with the Northern Cape Sport and Recreation Authority resulted in Sport Bodies resulted in some federations not being supported. The department provided support to high performance athletes through the Academy of Sport. Through the federations that are affiliated, the department was able to provide support to clubs, local leagues and tournaments staged in the districts.

Sub-programme expenditure

2019/20 2018/19 Final Actual (Over)/Under Final Actual (Over)/Under Programme Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Sport 11 033 10 993 40 11 551 10 459 1 092

4.4.2 Recreation

Purpose/ Aim

To provide financial assistance to sport federations for development programmes and special incentives to sport persons from the province. To manage and present specific development programmes. To provide assistance to recreation bodies for specific development purposes. To use sport and recreation to address the HIV/ AIDS pandemic. To introduce activities to promote and encourage an active and healthy lifestyle.

Strategic objectives, performance indicators, planned targets and actual achievements

The following strategic objectives were recorded under the review of strategic plans in the 2019/20 Annual Performance Plans:

4.2.1 Increased and sustained participation in sport and recreation

By its very nature, Sport is a catalyst for social cohesion and nation building (Outcome 14). Furthermore, getting the nation to be physically active and keeping children off the streets are key contributions towards Outcome 2 (Healthy Lifestyles) and Outcome 3 (Safe environment). Through capacity building, we are also contributing to Outcome 5 (a Skilled and capable workforce). Recreation has the added advantage that it takes out the competitive edge out of participation and thus draws mass participation.

Strategic objectives:

Sub-Programme: Recreation Strategic Performance Actual Planned Actual Deviation Comment on objectives Indicator Achievement Target Achievement from planned deviations 2018/2019 2019/2020 2019/2020 target to Actual Achievement for 2019/2020 Increased Programmes Participation were negatively and in recreation affected by the sustained events over 55 318 50 000 44 854 -5 146 labour unrest in participation the strategic Q4 and the planning in sport and cancellation of period recreation sporting

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programmes since Mid-March due to the pandemic

Performance indicators

Sub-programme: Recreation Performance Actual Actual Actual Planned Actual Deviation Comment on Indicator Achievement Achievement Achievement Target Achievement from deviations 2016/2017 2017/2018 2018/2019 2019/2020 2019/2020 planned target to Actual Achievement 2019/2020 Additional Number of programmes sustainable were held to active encourage recreation 150 182 196 120 123 3 healthy events living organised lifestyle and among implemented communities

Programmes were negatively Number of affected by people the labour actively unrest in Q4 participating 52 324 54 938 55 318 50 000 44 854 -5 146 and the in organised cancellation active of sporting recreation programmes events. since Mid- March due to the pandemic

Over- achievement Number of due to recreational partnerships activities established 14 17 14 12 13 1 held for with the persons at Isibindi risk Centres and Correctional Services

Over- achievement due to Number of partnerships participants established targeted in 8 338 4 566 919 500 872 372 with the recrehab Isibindi activities Centres and Correctional Services

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Additional Number of hubs hubs provided provided with with equipment equipment 19 29 37 30 38 8 to improve and/or attire participation as per the in recreation established programmes norms and held in the standards districts

Strategy to overcome areas of under performance

Programmes were negatively affected by the labour unrest in Q4 and the cancellation of sporting programmes since mid-March due to the Covid19 pandemic. The department will explore other cost- effective channels such as virtual platforms to host recreational activities in the new financial year.

Changes to planned targets None.

Linking performance with budgets

Overachievement on some targets based on the partnerships forged with stakeholders thus sharing resources and implementing recreational programmes in the districts as well as in the correctional centres. Under expenditure was due to level 5 and 4 strict measures that were put in place as per Covid19 lockdown restrictions Sport Activities attracting more than 100 people could not be implemented and the fact that during the labour unrest district could not implement recreational programs that feeds into the number of active participation hence the under expenditure.

Sub-programme expenditure

2019/20 2018/19 Final Actual (Over)/Under Final Actual (Over)/Under Programme Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Recreation 8 472 8 187 285 8 633 8 513 120

4.4.3 School Sport

Purpose/ Aim

To develop policies and conduct research regarding school sport. To monitor and evaluate all programmes pertaining to school sport and promote adequate facilities. To ensure that all learners have access to sport activities and benefits associated with school sports accrue to all learners.

Strategic objectives, performance indicators, planned targets and actual achievements

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The following strategic objectives were recorded under the review of strategic plans in the 2019/20 Annual Performance Plans:

4.3.1 Increased and sustained participation in sport and recreation 4.3.2 Improved sector capacity to deliver sport and recreation

By its very nature, Sport is a catalyst for social cohesion and nation building (Outcome 14). Furthermore, getting the nation to be physically active and keeping children off the streets are key contributions towards Outcome 2 (Healthy Lifestyles) and Outcome 3 (Safe environment). Through capacity building, we are also contributing to Outcome 5 (a Skilled and capable workforce).

Strategic objectives:

Sub-Programme: School Sport Strategic Performance Indicator Actual Planned Actual Deviation Comment on objectives Achievement Target Achievement from planned deviations 2018/2019 2019/2020 2019/2020 target to Actual Achievement for 2019/2020 Additional Increased learners Number of learners and participated at participating in school sustained the district sport at district level 4 250 3 000 4 112 1 112 participation tournaments in over the strategic in sport and preparation for planning period recreation provincial tournament Improved Number of officials sector trained to deliver Unavailability of capacity to school sport accredited code 108 100 60 -40 deliver sport programmes over the specific and strategic planning facilitators recreation period

Performance indicators

Sub-programme: School Sport Performance Actual Actual Actual Planned Actual Deviation Comment Indicator Achievemen Achievemen Achievemen Target Achievemen from on t 2016/2017 t 2017/2018 t 2018/2019 2019/2020 t planned deviations 2019/2020 target to Actual Achieveme nt 2019/2020 Additional Number of learners learners participate participating d at the in school 3 092 4 869 4 250 3 000 4112 1 112 district sport tournament tournaments s in at a district preparation level. for provincial

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Sub-programme: School Sport Performance Actual Actual Actual Planned Actual Deviation Comment Indicator Achievemen Achievemen Achievemen Target Achievemen from on t 2016/2017 t 2017/2018 t 2018/2019 2019/2020 t planned deviations 2019/2020 target to Actual Achieveme nt 2019/2020 tournament Additional learnerswh o qualified at Number of provincial learners elimination supported to s were participate in 605 274 570 340 350 10 supported national to school sport participate competitions at the national competitio ns Number of Unavailabil people ity of trained to accredited 192 200 108 100 60 -40 deliver school code sport specific programmes facilitators Number of schools Limited provided with budget and equipment increased and/or attire 104 105 85 80 75 -5 prices of as per the equipment/ established attire norms and standards

Strategy to overcome areas of under performance

The Department will engage the National Department to further engage National Treasury and consider increasing the allocation for School Sport grant. The challenge in this regard has been highlighted in the Evaluation report submitted to National SRSA. The department will also consider utilising a policy on Sole Providers and the national database of accredited facilitators.

Changes to planned targets None.

Linking performance with budgets

Under achievement in terms of distribution of equipment and attire to schools was due to limited budget allocated and increase in equipment/attire prices. Procurement in this regard is done via the transversal tender and Selaki is the only service provider approved for Northern Cape. Therefore the department have limited option on competitive prices.

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Sub-programme expenditure

2019/20 2018/19 Final Actual (Over)/Under Final Actual (Over)/Under Programme Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 School Sport 17 418 17 166 252 17 842 17 241 601

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5. TRANSFER PAYMENTS

5.1. Transfer payments to public entities

Name of Services Amount Amount spent Achievements of the public entity Public rendered transferred to by the public Entity by the the public entity public entity entity  Museum opened an exhibition in commemoration of Youth Month titled “The future is Ours”,  Museum opened an exhibition titled # knowyourmuseum as part of Heritage Month  Museum opened an exhibition titled “The Apothecary at the Duncan Cronin Gallery,  Museum opened in partnership with the Department of Economic Development and Tourism a brand new exhibition titled “Landscape of loss and remembering" installed at the Wildebeeskuil Rock Art Centre

In honour of the annual Sister Henrietta Stockdale commemorations, the museum opened an exhibition titled The Apothecary at the Duggan-Cronin To research Gallery on 9 October 2019. Although an official and opening was thwarted by COVID-19 regulations, a conserve the brand-new exhibition titled Landscape of Loss and natural and remembering was installed at Wildebeest Kuil Rock Art cultural Centrethanks to funding received from the Northern history and Cape Department of Economic Development and diversity of Tourism. the Northern Several very successful outreach programmes were Cape, and implemented by the museum, including: hosting of a McGregor promote R 3.336 million R 3.336 million Friends of the Museum Talk on 10 April 2019. Dr Museum awareness Betsie Milne of the South African thereof Enviromental Observation Network (SAEON) through presented a diverse and talk titled When dry crusts get rain: a resurrection tale engaging of pans in the NC. On 15 April 2019 Ms A. van educational Heerden, Botany programmes collection manager, hosted botany students from the and Sol Plaatje University and on 25 April 2019 the exhibitions. Zoologist, Ms B. Wilson, presented a snake awareness talk at Broadwater River Estate in Douglas. Dr Morris, Mr Mngqolo and Ms Swanepoel formed part of the Department of Sport, Arts and Culture Heritage Officer capacity building workshop held on 6 June 2019. Thearchaeology department co-hosted and organised (with SPU)Â the Association of Southern African Professional Archaeologists (ASAPA) Conference, which took place in Kimberley in early July. With 250 delegates attending (from 11 different countries), there were 172 oral and 50 poster presentations that covered topics spanning Africa varied pasts, from early hominids to

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Name of Services Amount Amount spent Achievements of the public entity Public rendered transferred to by the public Entity by the the public entity public entity entity recent times. The opening reception was hosted at the McGregor Museum. The Mary Moffat museum provided free soup to the community as part of its annual Mandela Day programme on 18 July 2019.

Museum officials gave presentations on the role of the museum curator to Sol Plaatje University students on 26 July 2019 and the museum co-hosted a women’s month programme including a public lecture at Wildebeest Kuil on 15 August 2019. The Botany collection manager presented a talk to a Voortrekker group on 27 September 2019 on plants of the northern cape and the Historian, Ms Allen, gave a talk to the Kimberley Horticultural Society on 28 September on the history of the Kimberley Horticultural society.

In November the museum installed a new exhibition at the Springbok museum. This was made possible with funding received from the NC Tourism Authority (NCTA).

The McGregor Museum hosted the Friends of the Museum Annual General Meeting on 12 November 2019. The AGM was followed by the Maria Wilman Memorial Lecture given by Bart de Graaf launching his new book Barend Barends die vergete kaptein van Danielskuil. The exhibitions hosted the National Minister of Tourism, Ms Mmamoloko Kubayi- Ngubane, on an official visit. The Museum produced three brochures: one to commemorate youth month, another in honour of Sanusi Credo Mutwa,designed as part of the handing-over ceremony of his newly renovated house on 22 November 2019. The final brochurehighlighted the trees and shrubs in the McGregor Museumgarden for those visitors that are botanically inclined.

The Museum hosted 261 researchers 147 more than the planned target and responded to 226 research queries – 82 more than the planned target.

A total of 14 393 people visited the museum and its satellites during the year. This is substantially less than the targeted number of 16 200.During 2019/20, the Museum contributed to skills development and training in our sector, thereby aiding human capital and professional capacity building. From the 11-14 November the museum hosted the South Africa Museums Association (SAMA) Train-the-trainer textile conservation workshop. This workshop was funded by the Netherlands Consulate and the vice consulate general visited the museum on 13 November.

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5.2. Transfer payments to all organisations other than public entities

The table below reflects the transfer payments made for the period 1 April 2019 to 31 March 2020

Purpose for which the funds Amount Amount Reason for amount unspent Name of Transferee are used Budgeted for Transferred by the entity

R'000 R'000 NC451 Joe Morolong Community Library Services 1,290 1,290 NC452 Ga-Segonyana Community Library Services 1,621 1,621 NC453 Gamagara Community Library Services 1,003 1,003 NC061 Richtersveld Community Library Services 1,228 1,228 NC062 Nama Khoi Community Library Services 1,095 1,095 NC064 Kamiesberg Community Library Services 613 613 NC065 Hantam Community Library Services 1,080 1,080 NC066 Karoo Hoogland Community Library Services 1,497 1,497 NC067 Khai-Ma Community Library Services 708 708 NC071 Ubuntu Community Library Services 660 660 NC072 Umsobomvu Community Library Services 1,479 1,479 NC073 Enthanjeni Community Library Services 693 693 NC074 Kareeberg Community Library Services 1,112 1,112 NC075 Renosterberg Community Library Services 860 860 NC076 Thembelihle Community Library Services 454 454 NC077 Siyathemba Community Library Services 1,090 1,090 NC078 SiyaNCuma Community Library Services 1,062 1,062 NC082 !Kai! Garib Community Library Services 800 800 NC083 //Dawid Kruiper Community Library Services 2,930 2,930 NC084 !Kheis Community Library Services 750 750 NC085 Tsantsabane Community Library Services 1,194 1,194 NC086 Kgatelopele Community Library Services 655 655 NC091 Sol Plaatjie Community Library Services 7,800 7,800 NC092 Dikgatlong Community Library Services 1,020 1,020 NC093 Magareng Community Library Services 950 475 Change in bank account resulted in payment being returned as unpaid NC094 Phokwane Community Library Services 869 869 NC Academy of Sport Sport and Recreation 11,710 11,710 NC Arts and Culture Council Arts and Culture 7,285 7,285 NC Heritage Resource Authority Heritage Services 1,780 1,780 SA Library for the Blind Library Services 1,000 1,000 Other taxes and compulsory fees Various 5 5 Total 56,293 55,818

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6. CONDITIONAL GRANTS

6.1. Conditional grants and earmarked funds paid

The table below describes each of the conditional grants and earmarked funds paid by the department.

Conditional Grant 1: Library Services

Department/ Municipality to whom the grant has been Department of Arts and Culture transferred To have transformed urban and rural community library infrastructure, facilities and services (primarily targeting previously disadvantaged Purpose of the grant communities) through a recapitalised programme at national, provincial and local government level.

Improved coordination and collaboration between national, provincial and local government on library services. Transformed and equitable library and information services delivered to all rural and urban communities. Improved library infrastructure and services that reflect the specific Expected outputs of the needs of communities they serve. grant Improved staff capacity at urban and rural libraries to respond appropriately to community knowledge and information needs. Improved culture of reading. Effective management and coordination of the grant

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‒ Good Coordination of Library Services in the province

‒ 26 Signed agreements between DSAC and local governments.

‒ Completion of Greenpoint library, Phillipstown upgrading

‒ User friendly and accessible library infrastructure for all users.

Information and Communication Technology:

Actual outputs achieved ‒ Free public internet access currently provided in 159 community libraries.

Library Resources / Material: ‒ 33 115 - literacy materials provided in libraries.

11 staff members appointed as job creation initiative 408 staff members provided with training to strengthen the library services

Amount per amended DORA R 172 054 000.00

Amount transferred (R’000) R 172 054 000.00

Reasons if amount as per N/A DORA not transferred Amount spent by the department/ municipality R 171 504 581.34 (R’000) Reasons for the funds Infrastructure projects not completed unspent by the entity

Monitoring mechanism by Monitoring visits, Monthly reports the transferring department

Conditional Grant 2: Library Services (EPWP)

Department/ Municipality to whom the grant has been Department of Public Works transferred To reduce poverty through the alleviation and reduction of Purpose of the grant unemployment

Expected outputs of the creating work opportunities for 85 unemployed persons grant

Actual outputs achieved work opportunities created for 83 persons

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Amount per amended DORA R 2 154 000.00

Amount transferred (R’000) R 2 154 000.00

Reasons if amount as per N/A DORA not transferred Amount spent by the department/ municipality R 1 790 442.82 (R’000)

The department could not procure the protective clothing and equipment for the EPWP and unavailability of accredited Reasons for the funds service provider linked to the sector and approved by the unspent by the entity Cathsseta Resignation of EPWP workers.

Monitoring mechanism by Quarterly site visits and inspection the transferring department

Conditional Grant 3: Sport and Recreation (EPWP Social Sector)

Department/ Municipality to whom the grant has been Sport, Arts & Culture transferred

To incentivise Provincial Social Sector departments identified in the 2013 Social Sector EPWP Log-Frame to increase job creation by focusing on Purpose of the grant the strengthening and expansion of social service programmes that have employment potential.

Expected outputs of the 40 people employed and receiving income through EPWP grant

Actual outputs achieved 40 people employed and receiving income through EPWP

Amount per amended DORA R 1 000 000.00

Amount transferred (R’000) R 1 000 000.00

Reasons if amount as per N/A DORA not transferred Amount spent by the department/ municipality R 894 256.87 (R’000)

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The department could not procure the protective clothing and equipment Reasons for the funds over- for the EPWP and unavailability of accredited service provider linked to spent by the entity the sector and approved by the Cathsseta

Monitoring mechanism by Quarterly site visits and inspection the transferring department

Conditional Grant 4: Club Development

Department who transferred Sport and Recreation SA the grant

Purpose of the grant To facilitate Sport and Recreation participation and empowerment in partnership with relevant stakeholders

Training club officials and sport academy support staff. Club tournaments and leagues staged. Clubs provided with equipment and/ or attire. Expected outputs of the grant Support athletes through District Academies. Sport and recreation projects implemented by sport confederations Implement provincial programmes 28localJob cre ationleagues supported 3 sports academies supported 117 clubs provided with equipment and attire

Actual outputs achieved 26 Sport and recreation projects implemented by sport confederation 187 club officials and sport academy support staff trained 4 provincial programmes implemented 79 clubs participating in Rural Sport Development Programme

Amount per amended DORA R 6 425 000.00

Amount received (R’000) R 6 425 000.00

Reasons if amount as per N/A DORA was not received

Amount spent by the R 6 424 088.68 department (R’000)

The non-affiliation of federations with the Northern Cape Sport and Reasons for the funds Recreation Authority resulted in Sport Bodies resulted in some unspent by the entity federations not being supported.

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The non-affiliation of federations with the Northern Cape Sport and Reasons for deviations on Recreation Authority resulted in Sport Bodies resulted in some performance federations not being supported.

Guidelines on the recognition of Sport bodies submitted to Premiers Office for approval to ensure and enforce federations to affiliate to the Measures taken to improve Northern Cape Sport and Recreation Authority. Approval of the performance aforementioned will ensure compliance from all federations to enable the department to provide the necessary support

Monthly and quarterly visits to the Districts especially when programmes are implemented, Monitoring mechanism by the Monthly expenditure reports inclusive of detailed project plans of all receiving department approved activities to be undertaken. Quarterly reporting to Departmental M&E

Conditional Grant 5: Recreation

Department who transferred Sport and Recreation SA the grant Purpose of the grant To facilitate sports participation and empowerment within hubs in partnership with relevant stakeholders. Facilitation of Youth Camp Expected outputs of the grant Implementation of outreach programmes Training of coaches, referees and administrators Increase participation in sport 189 youth attending at the National youth camps 38 hubs supported with equipment and/or attire Actual outputs achieved 426 people trained as part of community sport 17 Indigenous game clubs participating in Indigenous games tournaments

Amount per amended DORA R 5 076 000.00

Amount received (R’000) R 5 076 000.00

Reasons if amount as per N/A DORA was not received

Amount spent by the R 5 047 234.20 department (R’000) Programmes were negatively affected by the labour unrest in Q4 and the Reasons for the funds unspent cancellation of sporting programmes since mid-March due to the Covid19 by the entity pandemic.

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Programmes were negatively affected by the labour unrest in Q4 and the Reasons for deviations on cancellation of sporting programmes since mid-March due to the Covid19 performance pandemic.

Measures taken to improve The department will explore other cost-effective channels such as virtual performance platforms to host recreational activities in the new financial year.

Monthly and quarterly visits to the Districts especially when programmes are implemented, Monitoring mechanism by the Monthly expenditure reports inclusive of detailed project plans of all receiving department approved activities to be undertaken. Quarterly reporting to Departmental M&E

Conditional Grant 6: School Sport

Department who transferred Sport and Recreation SA the grant

Purpose of the grant To facilitate sports participation and empowerment within schools in partnership with relevant stakeholders.

School teams delivered to National competitions. Schools provided with equipment and/ or attire. Support provincial school sport tournaments Expected outputs of the grant Sport Focus school supported and/ or established. School Sport Coordinators appointed SLA’s with the Federations. Provincial and district Schools Sport structures supported. 350 learners supported to participate in national school sport competitionsIncrease participants in the School Sport programme. 75 schools provided with equipment and/or attire 1 136 learners participating in school sport tournaments at a provincial Actual outputs achieved level 4 sport focus schools supported 4 school sport coordinator remunerated 14 school sport structures supported

Amount per amended DORA R 11 853 000.00

Amount received (R’000) R 11 853 000.00

Reasons if amount as per N/A DORA was not received Amount spent by the R 11 626 852.81 department (R’000)

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Reasons for the funds unspent Unavailability of accredited code-specific facilitators by the entity

Reasons for deviations on Unavailability of accredited code-specific facilitators performance The Department will engage the National Department to further engage National Treasury and consider increasing the allocation for School Sport Measures taken to improve grant. The challenge in this regard has been highlighted in the Evaluation performance report submitted to National SRSA. The department will also consider utilising a policy on Sole Providers and the national database of accredited facilitators. Monthly and quarterly visits to the Districts especially when programmes are implemented, Monitoring mechanism by the Monthly expenditure reports inclusive of detailed project plans of all receiving department approved activities to be undertaken. Quarterly reporting to Departmental M&E

7. DONOR FUNDS

7.1. Donor Funds Received

No donor funding received by the department

8. CAPITAL INVESTMENT

8.1. Capital investment, maintenance and asset management plan

8.1.1 Departmental Facilities For the year under review the Department focused on the refurbishment of the Mervin J. Erlank Precinct. The project consisted of the following:  Planning and design for the new offices  Refurbishment of the Cafeteria, Security Office, SCM and the Registry  Electrical work on the new blocks

8.1.2 Community Libraries

The Department has faced serious challenges with the delivery of our infrastructure programmes during the financial year. These challenges were compounded by the fact that our focus over the last three years had been on dealing with our infrastructure backlog from as far back as the 2013/ 2014 financial year. Among our main priorities since 2016 was to capacitate the IDMS Directorate and to consolidate our relationship with the Department of Roads and Public Works as our implementing Agent. These two interventions were central to us successfully dealing with our huge backlog of close to fifteen Libraries throughout the Province. The last project on the list, Warrenton Library, was officially opened during April 2019.

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The impact of dealing with this huge backlog was that the budget allocations for current projects were negatively affected by the backlog. The Department made an effort to approach the NDSAC during July 2019 to submit a formal request for additional funding but this request could not be granted by the NDSAC. To date, our infrastructure programme has been affected as follows:  The Niekerkshoop Library has been put on hold due to budgetary constraints  The Colesberg Library has also been put on hold due to budgetary constraints  Designs for the planned Galeshewe and Ga- Mothibi Libraries could not be done due to the budget cuts.

Despite the above challenges, the Department is of the view that more needs to be done to ensure that our infrastructure development programme continues as the following still needs to be attended to: a) The proposed programme to phase out all of the existing Container Libraries and replace them with Modular libraries; b) Ensuring that all of our Dual Purpose provides access to communities through the setting up of the appropriate infrastructure within schools. c) Intensifying our maintenance programme, especially for our container libraries. d) Completing the refurbishment of the Richmond, Hartswater, Sternham and Churchill Libraries after the conditional report was done and recommended the refurbishment of the roofs.

The focus under Community libraries for the 2019/ 2020 financial year was on the following projects: a) Greenpoint Community Library – 99% completed b) Upgrading of Phillipstown Library – 100% completed c) Upgrading of Barkley West Library – 100% completed d) Emergency repairs at the De Aar District Library Depot (replacement of wooden flooring which had begun to collapse and posed a danger to staff) – 100% complete e) Planning and design for the Provincial Depot and the Colesberg Community Library completed up to stage 4.

8.1.2.1 Maintenance

a) A total of eighteen (19) dual purpose Container libraries were maintained during the 2019/ 2020 financial year. These include Loopeng, Washington, Penryn, Gasehubane, Logobate, , Gadiboe, Seoding, Seven Miles, Perth, Manyeding, Glenred, Keurtjieskloof, Washington, Plooysburg, Straussburg, Schmidsdrift, Melton World and Hutchinson. b) The maintenance programme for the Containers focused on the replacement of the old wooden broken doors that were replaced with new aluminium doors, the containers were also painted and all the leakages were sealed. c) In other Containers, the focus was primarily on the installation of electricity to enable those libraries to also provide additional services like internet access, etc. d) This routine maintenance will continue throughout the years for all remaining containers. Most of the container libraries are experiencing the same maintenance problems and have not been maintained over the past years.

De Aar District Library Depot

e) The District Depot was also maintained and completed in the third quarter. f) This project was treated as an emergency project after the facility was closed due to OHS concerns.

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g) The project focused on dealing with water leakages, replacing the rotten wooden flooring with concrete flooring and fixing up the offices and roof.

Barkley West Community Library

h) Final completion was taken on this project.

Maintenance of Brick and Mortar libraries

i) The Department was only able to maintain four (4) brick and mortar libraries namely: Barkley West library that was a multiyear project, Ritchie library, Homevale libraryand De Aar District library depot that was an emergency project. j) Maintenance during the fourth quarter was not conducted due to labour unrest at the DSAC offices, the Department could not procure material for the maintenance. Furthermore, the National Lockdown was also declared during March 2020.

2019/20 2018/19

Final Actual (Over)/Under Final Actual (Over)/Under Infrastructure projects Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R’000 R’000 R’000 R’000 R’000 R’000

New and replacement assets 31 954 31 725 229 52 616 42 636 9 980

Existing infrastructure assets - - Upgrades and additions 3 066 3 066 - 4 126 10 100 (5 974) Rehabilitation, renovations 4 496 4 496 - 95 - 95 and refurbishments Maintenance and repairs 1 600 2 011 (411) 3 502 233 3 269 Infrastructure transfer - Current - Capital - Total 41 116 41 298 (182) 60 339 52 969 7 370

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PART C: GOVERNANCE

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1. INTRODUCTION The Accounting Officer (AO) takes responsibility for implementing Risk Management (RM) in accordance with the National Treasury Public Sector Risk Management Framework (PSRMF) and the Directorate Risk Management in Provincial Treasury who provides a centralised strategic support service to the Department.

2. RISK MANAGEMENT

In compliance with the National Treasury PSRMF and to further embed risk management within the Department, the Department adopted a Risk Management Policy and a Risk Management Strategy for the period 2018/19 – 2019/20. The Risk Management Implementation Plan for 2019/20 gave effect to the departmental Risk Management Policy and Strategy and outlines the roles and responsibilities of management and staff in embedding risk management in the department.

The Department has an operational Risk Management Committee to assist the Accounting Officer in executing her responsibilities relating to risk management. The Committee operated under a Terms of Reference approved by the AO. The Risk Management Committee convened quarterly during the reporting period. The Risk Management Committee mainly focused on evaluating the effectiveness of the mitigating strategies implemented to address the risks of the department and recommended further action where relevant. The Social Cluster Audit Committee furthermore monitors the risk management process independently as part of its quarterly review of the Department.

The Department assessed its risks that could have an impact on the achievement of its goals and objectives, both strategically and on an operational level. Strategic risks were assessed twice during the financial year while operational were assessed on a quarterly basis. Risks were prioritised based on its likelihood and impact (inherently and residually) and additional mitigations were agreed upon to reduce risks to acceptable levels. New/emerging risks were identified during the quarterly review processes and reported at each Risk Management Committee meeting.

There has been progress with the management of risks during the 2019/20financial year. The Department still faces challenges in raising the risk maturity level within the organisation.

The current risk profile of the Department is as follows:

Inherent and Residual Risks 31 March 2019 31 March 2019 31 March 2020 31 MARCH 2020

Risk Categories Inherent Risks Residual Risk Inherent Risk Residual Risks

High Rated Risks 63 37 60 34

Medium Rated 7 27 7 27 Risks Low Rated Risks 0 6 0 6

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Total 70 70 67 67

During the year under review the Risk Management Committee (RMC) re-evaluated and re- assessed all strategic risks with a view to amend risks to include areas not previously included.

The table below outlines the progress the Department has made in managing its Strategic Risks:

Strategic Risk Description Inherent Residual Risk Risk Rating Rating as at 31 March 2020 Sustainable maintenance and safe-guarding of assets and High High records 25 20 High Medium Employees engaging in unethical workplace behaviour. 25 12.5 High High Increasing leave liability 25 20 High High Possible loss of physical records. 25 20 Recruitment and retention of appropriately skilled High High professionals in critical professional areas. 25 20 High High Loss of athletes and artists to other provinces 25 20 High Failure to conduct effective fraud management Low 25 High High Programmes for promotion of indigenous languages 25 20 Low appetite to participate in the National Liberation Heritage High High Struggle Project 25 20 Obtaining participation in national professional soccer High High league 25 20

The Department adopted the following Risk Strategies and Control Types in mitigating and managing its risks

RISK STRATEGIES

Risk Strategies Number of Risks % of Risks Avoiding 0 0% Accepting 14 21% Reducing (Treating) 12 18% Sharing (Transferring) 9 13% Combination of strategies 32 48% Not indicated 0 0% Total 67 100%

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RISK CONTROL TYPES

Control Types Number of Risks % of Risks Preventative 10 15% Detective 0 0% Corrective 10 15% Combination of control types 45 67% Not indicated 2 3% Total 67 100%

3. FRAUD AND CORRUPTION

The adopted Fraud Prevention Policy as well as a Whistle-Blowing Policy confirms the Department’s zero tolerance towards fraud and corruption with regards to corrupt or fraudulent activities, whether internal or external.

Employees who blow the whistle on suspicions of fraud, corruption and theft are protected if the disclosure is a protected disclosure (i.e. meets statutory requirements e.g. was made in good faith).

In this regard a transversal Whistle-blowing Policy was approved to provide guidelines to employees on how to raise concerns with the appropriate line management, specific designated persons in the Department or external institutions, where they have reasonable grounds for believing that offences or improprieties have been or are being perpetrated within the Department. The opportunity to remain anonymous is afforded to any person who would like to report acts of fraud, theft and corruption and should they do so in person, their identities are kept confidential by the person to whom they are reporting.

Once fraud or corruption is confirmed after completion of an investigation, the relevantemployee who participated in these acts is subjected to a disciplinary hearing. Where prima facie evidence of criminal conduct is detected, a criminal matter is reported to the South African Police Services.

Allegations of fraud, corruption and theft may also be reported to the Office of the Director General using the Provincial Hotline. Cases reported through the Provincial Hotline are referred to the relevant Accounting Officer for further intervention and action where required.

No cases of alleged corruption or fraud involving officials of the Department have been reported to the Anti-Corruption Hotline during 2019/20.

4. MINIMISING CONFLICT OF INTEREST

The Department ensures that there is no conflict of interest by ensuring that a Declaration of Interest is obtained from suppliers registered on the Central Supplier Database. Members of departmental committees e.g. Bid Evaluation and Bid Adjudication Committee sign a Declaration of Interest prior to all meetings and are required to excuse themselves if a potential conflict of interest exists.

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Disclosure of financial interest

All Senior Management Service employees disclosed their financial interest for the 2019/20 financial year in line with the DPSA Regulations, 2016.

The Public Service Commission did not raise any conflict of interest resulting from the disclosure of financial interest of Senior Managers.

Other Remunerative Work

Employees involved in other remunerative work have been encouraged to apply for approval prior to engaging in any remunerative activity. Various information sessions programmes were conducted with employees to highlight awareness and consequences of not complying with the provisions of DPSA Regulations, 2016.The ethics management office maintains a register of approvals granted by the Executing Authority.

5. CODE OF CONDUCT

The Department has adopted a Code of Ethics and Conduct with the purpose:  To serve as a brief description of the Department of Sport, Arts and Culture’s core values;  To provide a framework for identifying conduct that is ethical and acceptable for the employees and officials of the Department who act as its agents at all levels.  To create the context for the ethical use of authority, to support all efforts aimed at curbing moral degeneration.

The Department through this Code of Ethics and Conduct strives towards upholding the following values and ideals:  Absolute integrity;  A culture of honesty;  Loyalty;  Professionalism;  Acceptance of responsibility and accountability;  A positive public image;  Confidence from the public;  Striving for and maintaining credibility;  High standards of service delivery;  A sense of pride in belonging to the Department;  Sanctioning bad, and rewarding good behavior; and  All other positive attributes contributing toward sound ethical standards.

The Department has an approved Code of Conduct which provides a clear framework on how employees should conduct themselves. The Department holds annual awareness sessions on the Code of Conduct and business ethics to create awareness and set the tone for ethical behaviour of staff at all levels.

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6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES

The Employee Health and Wellness unit has established a Health and Safety Committee. The Head of Department has appointed Health and Safety Representatives as required by the OHS Safety Act 85 of 1993. The Safety Representatives received relevant training. 7. First Aid Level I & II 8. Basic Fire fighter 9. Safety, Health Environment training

7. PORTFOLIO COMMITTEES

Matters raised by the No. Response by the department Portfolio Committee The Transfer for The Transfer is only covering 12 Museums,other Museums are Municipal McGregor Museums and the funding is not sufficient (absence of a Conditional grant for 1. Museums to include Museums. to adequately fund each Museum in the Province.The main all Museums concern is the absence of infrastructure grant to maintain the decaying and dilapidating infrastructure of many museums The underperformance relates to the upgrade of Phillipstown library.DSAC already had designs for a new library in Phillipstown and after the consultation with community stakeholders, municipality and Public Works DSAC does not we were alerted of a deserted unused building that could easily be perform on the converted and upgraded into a library performance 2. indicator of We have done a similar conversion along the same line of Caroulesburg upgrading of existing library were we utilised an old Mine club house and converted it into a facilities for public library libraries It therefore required a new Bill of Quantities and this led to the delay of the project notwithstanding the gains in terms of cost savings and rescuing an old facility and utilising for positive gains.

There were no DSAC notes the concern and will from henceforth submitted Annual Plans reports submitted for and Annual Reports for all its Departmental Agencies as well as its listed Ngoa Boswa Kapa Entity the McGregor Museum,we were of the view that we only had to Bokone (Provincial submit for the listed entity and we profusely apologise for the 3. Heritage Council ) misunderstanding. and Northern Cape We attached Annual Reports for both Ngwao Boswa Kapa Bokone Arts and Culture (Provincial Heritage Council ) and Northern Cape Arts and Culture Council Council(NCACC) (NCACC)

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Matters raised by the No. Response by the department Portfolio Committee DSAC notes the concern and hereby attaches an updated report for 2019/20 as progress and evidence of our monitoring of the project in partnership with Vodacom our service provider

The project had its own challenges owing to major lack and shortage of network coverage in remote and rural areas

Vodacom was therefore required to invest in major infrastructure provision to build Telecom towers and network stations

The Department The upgrade of fibre and linking with modern 4IR Technologies also meant does not follow up or that we had to comply with national COMMUNICATION Legislation 4. monitor contract for imperatives and Environmental Legislation before rolling out projects to internet installation in Rural areas especially in John Taolo Gaetsewe were we had to get libraries consent and approval of Tribal Authorities Another Challenge was in essence in Dual libraries where a school and community shared the same library we had to rigorously engage school governing Bodies for access to schools to enable Vodacom to install their infrastructure

Lastly theft (Judys Scott,Sternham), vandalism (Homelite ,Witsand, De Aar) ,arson(Nababeep) and uprisings /strikes(Olifantshoek and Galeshewe) in some communities targeted libraries creating a backlog of repeatedly provided a resource where it was provided before.

The Department has not commissioned any Impact study nor any Programme Evaluation to assess its impact on communities for 2019/20 due to budget constraints

We have however held community service delivery surveys by sampling a targeted community and through a questionnaire we would assess their The Department perceptions about our services(NamaKhoi Municipality ) does not measure 5. the impact of Social Our major Social Cohesion Programmes centres around being the Cohesion custodian of hosting and organising on behalf of Provincial Government Programmes all the 10 Commemorative /Celebration Events in our annual Calendar We also focus on promoting national symbols and values through our Young Patriots in schools were we deploy 33 Youth to support the Education Department in their curriculum Values in Education programme to raise awareness on the national anthem ,African Union Anthem And Our National Symbols

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8. SCOPA RESOLUTIONS

Resolution Subject Details Response by the department Resolved No. (Yes/No) 1. Irregular An investigation should The Accounting Officer appointed an Yes Expenditure be conducted against Unauthorised, Irregular, Fruitless any official/s that are and Wasteful Committee (UIF) which found to have permitted focuses on all non-compliant matters irregular, fruitless and of the department. The Committee wasteful expenditure makes recommendations to the and apply consequence Accounting Officer viz. liable officials management. are issued with written warnings

2. Internal The department should Quarterly monitoring visits are done to Yes Controls strengthen its internal Municipalities and due assessment of control systems in order business plans and reports for to ensure that previous funds is done before transferred funds to transferring the new funds municipalities and The Department has as from 2019 entities are spend for ensured that all entities listed intended purpose and (McGregor Museum) Unlisted the department plays its Northern Cape Arts and Culture oversight role by Council (NCACC), Ngoao Boswa monitoring performance Provincial Heritage Council and NC on a monthly and Sport Authority all submitted Annual quarterly basis. Performance Plans

All 4 Entities are Monitored to track implementation of performance indicators agreed upon in the Memorandum of understanding .DSAC ensures that before transfers are done that all entities comply with PFMA requirements including accounting for previous trench or transfers received

All 4 Entities as from 2019 will submit Annual Reports to the Portfolio Committee to account on performance and expenditure for the previous year.

3. Unauthorised Progress report on The department only incurred Yes expenditure measures put in place unauthorised expenditure in 2010/11 to to implement House 2010/11 to the tune of R7.4 million. 2015/16. Resolutions on Systems were implemented and unauthorised ever since 2010/11, the department expenditure 2010/11 to did not incur any further 2015/16. unauthorised expenditure.

The department have instituted the following controls that for any event

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Resolution Subject Details Response by the department Resolved No. (Yes/No) to be implemented, a pre- authorisation is first provided that funding is available.

9. PRIOR MODIFICATIONS TO AUDIT REPORTS

Nature of qualification, disclaimer, Financial year in Progress made in clearing / resolving the matter adverse opinion and matters of non- which it first compliance arose Material under spending on 2018/19 The department applied for Roll-over for 2019/20 conditional grant R3.649 mil Restatement of corresponding figures 2018/19 The R7.546 mil was investigated and found that it R7.546 mil on the overspending on was not part of irregular expenditure. the Library Conditional Grant R2.7 mil for Postmansburg library 2018/19 In 2017/8, the amount was incorrectly classified as fees paid for the design (immovable capital cost. It was brought back to work in progress tangible capital assets in 2018/19, as the project never took off. The amount was paid for the design of the library. No asset was transferred to the department.

10. INTERNAL CONTROL UNIT

In the 2019/20 financial year, the unit's focus was on investigating the irregular expenditure of the prior year. This irregular expenditure was tabled at the UIF Committee. The committee makes recommendations to the Accounting Officer be in the form of consequences or condoning of expenditure.

11. INTERNAL AUDIT AND AUDIT COMMITTEES

The Internal Audit service has been performed by the Northern Cape Provincial Treasury‘s “Provincial Internal Audit Service”. The function was setup under section 38(1)(a)(i) and section 76(4)(e) of the PFMA as a shared function for the Northern Cape Provincial Administration, and in terms of paragraph 3.2.3 of the Treasury Regulations. The unit fulfils an independent assurance function. The Northern Cape Provincial Treasury contracted PWC to execute the internal audit service for the period 1 April 2019 to 31 March 2020.

The internal audit unit follows a risk-based audit approach in providing management and the audit committee with assurance on the adequacy and effectiveness of governance, risk management, and internal control processes. The internal audit is guided by an internal audit charter, approved by the Audit Committee and performs its functions as provided in the Public Finance Management Act (PFMA) and the internal audit charter.

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The internal audit unit compiles a rolling three year risk-based plan and prepares an annual plan after taking consideration of the risks facing the entity, strategic objectives, the entity’s mandate, audit issues and inputs by management. The audit committee approves the Internal Audit Plan for implementation.

The internal audit reviews performed for the financial year under review, were all in line with the approved annual audit plan and are detailed in the Audit Committee Annual report.

Internal audit findings were communicated timely and management implemented measures to mitigate the risks. Significant matters identified during the year were reported to the Audit Committee.

Audit Committee members and attendance

Throughout the year under review, the Audit Committee operated in terms of an approved Audit Committee Charter, which was the committee’s approved terms of reference. The Audit Committee comprise of three external members and two internal members, all of whom are not employed at the Department.

The Audit Committee has, as part of its oversight responsibility on a quarterly basis, followed upon audit findings to ensure that issues raised were addressed timely.

Further information relating to the Audit Committee, as required by the PFMA and Treasury Regulations is included in the Audit Committee’s Report, which is incorporated in the annual report of the entity.

The Audit Committee members have been appointed with effect from 1 December 2017. The Audit Committee exists of five members in total. Two internal members and three external members, of which two external members were reappointed to serve for the second term. The Audit Committee consisted of the members listed hereunder and met five times as per its approved meeting schedule:

Internal or No. of Date Name Qualifications External Meetings appointed member attended

Masters in Business 01/01/2015- Mr. Kgoale Maja External 5 out of 5 Leadership (MBL) 30/11/2020 01/01/2015- Mr. Mava Dada CA (SA) External 3 out of 5 30/11/2020 01/12/2017- Mr. Velile Pangwa CA (SA) External 4 out of 5 30/11/2020 Mr. Roscoe Miller Bachelor of Commerce 01/12/2017- Northern Cape Tourism Internal 4 out of 5 Honours Accounting 30/11/2020 Authority Mr. Daryll Christians Honours degree in 01/01/2015- NC Department of Economic Internal 3 out of 5 Education 30/11/2020 Development and Tourism

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In terms of the PFMA, section 77(b), an Audit Committee must meet at least twice a year. In addition, Treasury Regulations, section 3.1.16 provides that an Audit Committee must meet at least annually with the Auditor General. The Audit Committee met four times during the year incompliance with the PFMA and also met with the Auditor General.

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12. AUDIT COMMITTEE REPORT

1. REPORT OF THE AUDIT COMMITTEE FOR 2019/2020

The Audit Committee has adopted formal terms of reference, as its Audit Committee Charter. The audit committee has discharged its responsibilities in terms of its charter as contained therein, in line with the requirements of section 38(1)(a) of the PFMA and Treasury Regulation 3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms of reference as its Audit Committee Charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein and has discharged all its responsibilities.

2. THE EFFECTIVENESS OF INTERNAL CONTROL

The Department has an Internal Control Unit responsible for the management of internal controls within the Department.

The Audit Committee is satisfied as to the effectiveness of the internal audit function during the year and that the internal audit activity has to a large extent addressed the risks pertinent to the Department. Our review of the findings of the Internal Audit work, which was based on the risk assessments conducted in the Department revealed certain weaknesses, which were then raised with the Department.

Areas of concern:

 Unauthorised expenditure and the investigation on irregular expenditure of prior years’ remains a concern area.

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 The library asset register was not finalized at the time Internal Audit was performing the IFS audit.

 The audit of pre-determined objectives revealed discrepancies identified on Technical Indicator Descriptions (TID’s) and underachievement of targets have been reported.

 The Risk Management Committee did not always meet on a quarterly basis.

 Leave not captured on time on PERSAL

 Discrepancies identified per the attendance registers of some units

 Discrepancies identified with regard to leave recommendation and approval

 IT Governance Champion and GITO not appointed.

 2018/2019 AGSA recommendations not yet implemented, due to outstanding responses from SITA.

 The HOD of the Department has been suspended and could not attend two Audit Committee meetings during the period under review.

Management has however developed a pragmatic action plan to address the issues over a period of time. The Audit Committee monitored the implementation of the plan during the quarterly- and audit committee meetings and implementation of its recommendations is in progress.

The internal audit activity also maintains the combined assurance framework and plan which were developed in collaboration with the departmental risk management unit and the Auditor General. The plan has been useful in ensuring that assurance is placed at all identified high risk areas, by the service providers.

3. IN-YEAR MANAGEMENT AND MONTHLY/ QUARTERLY REPORT

The Audit Committee takes note of the expertise, resources and experience of the Department’s finance function.

The Department has been reporting monthly and quarterly to Provincial Treasury as required by the PFMA. We had engagements with the Department’s management to provide clarity on completeness and quality of the monthly and quarterly reports during our quarterly meetings and officials of the Department were able to clarify areas of concern raised by the Audit Committee.

4. EVALUATION OF FINANCIAL STATEMENTS

The Audit Committee has:

 Reviewed and discussed the audited Annual Financial Statements prepared by the department with the AGSA and the Accounting Officer for inclusion in the Annual Report;  Reviewed the AGSA Audit Report;  Reviewed the AGSA’s Management Report and management’s responses thereto;  Reviewed the Department’s compliance with legal and regulatory provisions;

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 Reviewed significant adjustments resulting from the audit;  Reviewed the outcome of the evaluation of the AFS.

5. REPORT TO EXECUTIVE AUTHORITY

On a quarterly basis the Audit Committee writes a report to the Executive Authority which highlights the issues that needs attention or improvement within the entity’s performance.

The Audit Committee met with the Executive Council of the province during the year.

6. AUDITOR’S GENERAL REPORT

The Audit Committee concurs and accepts the conclusion of the Auditor-General Report on the annual financial statements, and is of the opinion that the audited financial statements be accepted and read together with the report of the Auditor-General.

The Audit Committee wishes to express its appreciation to the management of the Department, AGSA and Provincial Internal Audit for the co-operation and information they have provided to fulfil our mandate and enable us to compile this report.

______Mr. K Maja Chairperson of the Audit Committee Department of Sport, Arts and Culture Date: 30 September 2020

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13. B-BBEE COMPLIANCE PERFORMANCE INFORMATION

The following table has been completed in accordance with the compliance to the BBBEE requirements of the BBBEE Act of 2013 and as determined by the Department of Trade and Industry.

Has the Department / Public Entity applied any relevant Code of Good Practice (B-BBEE Certificate Levels 1 – 8) with regards to the following:

Discussion (include a discussion on your response and Response indicate what measures have been taken to Criteria Yes / No comply) Determining qualification criteria for No The Department did not offer the issuing of the issuing of licences, concessions licences, concessions or other authorisations in or other authorisations in respect of respect of economic activity in terms of any law. economic activity in terms of any law? Developing and implementing a Yes The preferential procurement regulations are preferential procurement policy? included in the SCM Policy.

Determining qualification criteria for No The Department did not offer qualification criteria the sale of state-owned enterprises? for the sale of state-owned enterprises.

Developing criteria for entering into No The Department did not enter into partnerships partnerships with the private sector? with the private sector.

Determining criteria for the awarding No The Department did not offer awarding of of incentives, grants and investment incentives, grants and investment schemes in schemes in support of Broad Based support of Broad Based Black Economic Black Economic Empowerment? Empowerment during the financial year under review.

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PART D: HUMAN RESOURCE MANAGEMENT

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1. INTRODUCTION

As an operational nucleus, Human Resources (HR) performs its three critical roles of being i) a strategic partner; ii) a change agent and iii) employee champion under the Chief Director Corporate Services. This ensures that HR is strategically positioned to place human capital issues at executive management level. The strategic voice of HR at senior management level is championed by the Director HRM through the following components:  Directorate Human Resources Management – responsible for the following specialist areas namely a) HR Administration; b) HR Development & Employee Performance Management Services; c) Employee Health and Wellness; d) HR Strategy Planning & Organisational Development services;

 Directorate Strategic Management - responsible for the following specialist areas namely : a) Policy and Planning; b) Monitoring & Evaluation; c) Transformation Services; d) Information Communication Technology and e) Central Registry services;  Directorate Stakeholder Liaison & Donor Funding – responsible for the stakeholder engagement and donor funding services;  Sub-Directorate Legal & Labour Relations – responsible for employee relations and legal advice services  Sub-Directorate Security Management – responsible for security management, fleet management and refractory services  Sub-Directorate Communications – responsible for departmental communication services

2. OVERVIEW OF HUMAN RESOURCES

Our integrated approach is the cornerstone of our ability to assist service deliver components to deliver on the department’s service delivery mandate of social cohesion and nation building. The following were the focus areas during the performance year under review: i. The conducting of the organisational functionality assessment to ensure efficiency and effectiveness of the departmental organisational structure and departmental organisational strategy;

ii. Creating sound and harmonious employer / employee relationships;

iii. Fulfilling governments commitment to address through skills development and employee performance management

iv. Providing opportunities for a balanced, healthy and active workforce through employee health and wellness programmes

v. Fulfilling government’s commitment to employment through the filling of both permanent and fixed term posts and provision of employee benefit services as first line contact.

2.1 HR PRIORITIES

The following tables present the level to which identified HR priorities (emanating from the 2019/2020 HR Plan) were achieved during the 2019/2020 financial year:

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HR SUB- NO. IMPACT IN THE DEPARTMENT AND ITS ENTITIES PROGRAMME Processes focused on the a) appointment of 30 permanent officials, 11 fixed term contracts within the department and 105 EPWP staff

b) Initiated the early retirement programme within the department based on the MPSA’s directive for early retirement without reduction of pension benefits in terms of section16 (6) of the PSA. To this effect, out of 38 applications, only two applications namely 1 x Deputy Director and 1 x Librarian has been recommended for early retirement to the MPSA and National Treasury – N.T. The decision from the MPSA & N.T regarding Human 1. these is pending. Resources Administration c) Fulfilling government’s commitment to employment by appointing 30 permanent officials, 11 fixed terms contracts within the department and 105 EPWP staff.

d) The auditing of leave benefits by the shared Internal Audit and the certification of a satisfactory audit outcome.

e) Approval of HR A Policies specifically i) Leave policy; R&S Policy; and Special Leave Policy

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HR SUB- NO. IMPACT IN THE DEPARTMENT AND ITS ENTITIES PROGRAMME f) The achievement of Employment Equity targets remains a serious challenge. The following table illustrates the department’s performance in this regard

National Indicators Actual Targets

% of Females in SMS 50,00% 38,46%

% of Disabled 2,00% 0,60%

Source : Strategic HR Performance Report

For ease of perusal, the following graphs depict the same performance

a) Biannual PERSAL Disaster recovery exercises were concluded in September 2019 and 9 February 2020.

b) PERSAL Quarterly verification reports are also concluded to ensure a clean audit of the system.

c) In its endeavour to ensure compliance with the reduction of vacancy rate as HR Strategy required by the DPSA, the departmental vacancy rate at 3.5 % at the end Planning & 2. 31March 2020. Table 3.2.1presents the breakdown. Organisational Development d) Organisational Design processes focused on the development of the organisational functionality assessment. The outcomes of this assessment will provide a clear direction of policy deficiencies and other legislative changes that may be required for effective service delivery. The report was submitted to the Executive Manager: Corporate Services on 31 January 2020.

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HR SUB- NO. IMPACT IN THE DEPARTMENT AND ITS ENTITIES PROGRAMME e) The MEC delegated Public Service Management and Administration delegations to the HOD wef 19 June 2017. This has seen the HOD implementing all career incidents for staff on SL 1-12, while SL 13-15 has remained with the MEC. Quarterly D6 delegation reports are submitted to the MEC for noting of delegations decisions taken. The same report serves as evidence of performance during quarterly performance reporting

f) The following posts have been Job Evaluated i. Library Transformation Officer; ii. Grant Administration Clerk; iii. Sound Technician; iv. Maintenance Officer: Warrenton. g) The following compliance documents required by the DPSA have been developed, presented to senior management for support and approved by the HOD including being submitted before the due dates: a) HR Planning Implementation report; b) b) HR Capability Assessment Tool. both documents are due to the DPSA by 30 May annually c) the D6 register was submitted to the DPSA by 30 March Processes focused on the following for EPMDS a) Facilitated performance agreements for all staff(578) members in the department;

b) Capturing of 98% performance agreements on PERSAL by the due date of 30 June 2019;

c) 98% of Assessments have been concluded bi-annually as required by policy

Processes focused on the following for skills development : a) 30 Managers and supervisors received grievance management training;

Human b) 6 Managers received KHAEDU training; 3. Resources Development c) 2 HR Officials attended PSTF Conference

d) 30 officials on SL 1-5 received CIP Module 5 training The following compliance documents required by the DPSA have been developed, presented to senior management for support and approved by the HOD including being submitted before the due dates: i. Work Skills Plan; ii. Annual HRD Implementation Plan; iii. HRD Monitoring Tool; Processes focused on the following for Employee Health and Wellness: Employee a) 141 employees were screened for non communicable diseases; 4. Health and b) 76 employees were tested for HCT; Wellness c) 130 employees were screened for T.B;

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HR SUB- NO. IMPACT IN THE DEPARTMENT AND ITS ENTITIES PROGRAMME d) 11 Educational sessions were held and 100 employees were reached; e) SHERQ inspections were conducted at 15 departmental sites and a quarterly reports of risks and hazards submitted to the accounting office; f) A total of 178 staff members participated in physical and recreational activities organised in conjunction with the Directorate Sport and Recreation.

2.2 WORKFORCE PLANNING FRAMEWORK AND KEY STRATEGIES TO ATTRACT ANDRECRUIT A SKILLED AND CAPABLE WORKFORCE

At the end of 31 March 2020, the department had a total workforce of 525 employees. The following is the breakdown analysis of the composition of the workforce:

i. 59.23% of the department’s workforce is concentrated at salary levels 3-5. This group is in the main made up of Library Assistant and Clerical staff. This core group of staff are mainly employed under programme 3- Library and Archive Service and are funded through the library transformation conditional grant. The department Strategic HR Performance Report indicates that these employees only have more than 1 year but less than 5 years of service in the public service as permanent employees. Furthermore this same cohort is between 20 years and 40 years making the largest part of the workforce very youthful. Moreover the same report indicates that many within this cohort do not have a grade 12 certificate. It is important that the skills development programmes of the department target the capacitating this cohort

ii. 7.80% of the workforce between the ages 55-65, which is age for retirement. Only one official is above the retirement age permitted by the Public Service Act, 1994.

The following is a breakdown of officials at retirement age and their occupational categories:

NO OF AGE OCCUPATIONAL CATEGORY OFFICIALS 16 56-71 Professionals and Managers 18 56-65 Administrative Office Workers 5 56- 60 Elementary workers 2 56-60 Craft & Related Trade Workers

The aforementioned analysis will be included in the 2020-2025 HR Plan to ensure that strategies are developed to address these issues.

2.3 OTHER HGHLIGHTS OF ACHIEVEMENTS

The validity of PERSAL data has previously posed a challenge where HR reporting was concerned. This has however improved since the department has concluded the following:

i. Quarterly PERSAL clean-up operations

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The quarterly clean-up operations are undertaken based on PERSAL exception reports received from the provincial PERSAL helpdesk at the provincial treasury;

ii. Management of employee terminations quarterly report Employee terminations are analysed quarterly through the exit management reports where the different types of terminations are analysed and the reasons thereto considered. The turnover and retirement rates provide the senior and executive management with information to manage the workplace stability; employee mobility; including consideration of strategies to employ which will ensure the retention of requisite skills.

iii. Employee health and wellness quarterly reports The EHW reports are analysed to ascertain the trends in respect of a) HCT; b) Non- communicable diseases; c) TB and d) SHERQ. These quarterly assessments have assisted the department and employees as an early detection system for employee health and wellness. These have assisted the department to reduce the incidences of illness and absenteeism within the department. These reports are shared quarterly with the Department of Public Service and Administration.

2.4 CHALLENGES FACED BY THE DEPARTMENT

HR still finds itself challenged by the following: i. A top heavy organisational structure that ties operational resources to head office, leaving less and less for district offices which are the coalface of service delivery; ii. Non submission of the departmental structure to the MPSA for consultation; iii. Poor implementation of the employment equity plan which results in the non achievement of equity targets on the employment of women at sms level and employment of people with disabilities; iv. Poor compliance with compliance and PSR prescripts which lead to audit exceptions and grievances; v. Organised labour not complying with the prescribed structures to discuss issues of mutual interest; vi. Incessant annual unprotected strikes by organised labour

2.5 FUTURE HR PLANS AND GOALS

The following serves as future projects in the 2020/2021 reporting period: i. Develop the HR Plan for the 2020-2023 MTSF; ii. Develop the Employment Equity Plan for the 2020-2023 MTSF; iii. Develop the HRD Strategy for the 2020-2023 MTSF; iv. Develop the EHW Strategy for the 2020-2023 MTSF;

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3. HUMAN RESOURCES OVERSIGHT STATISTICS

3.1. Personnel related expenditure

Table 3.1.1 Personnel expenditure by programme for the period 1 April 2019 - 31 March 2020 Programme Total Personnel Training Professional Personnel Average expenditure expenditure expenditure and special expenditure personnel (R’000) (R’000) (R’000) services as a % of cost per expenditure total employee (R’000) expenditure (R’000)

Administration 63 359 44 844 389 - 70,80 427,00

Cultural Affairs 46 772 24 830 0 - 53,10 273,00 Library and Archives 137 225 52 359 0 - 38,20 120,00 Services Sport and 49 904,00 15 062 0 - 30,20 112,00 Recreation Total 297 259,00 137 095 389 - 46,10 179,00

Table 3.1.2 Personnel costs by salary band for the period 1 April 2019 - 31 March 2020 Salary band Personnel % of total No. of Average expenditure (R’000) personnel employees personnel cost cost per employee (R’000) Lower skilled (Levels 1-2) 48058 34,10 311,00 154 527,00

Skilled (Levels 3-5) 33102 23,50 115,00 287 843,00 Highly skilled production 32986 23,40 63,00 523 587,00 (Levels 6-8) Highly skilled supervision 11719 8,30 12,00 976 583,00 (Levels 9-12) Senior management (Levels 766 0,50 6,00 127 667,00 13-16) Contract (Levels 3-5) 2055 1,50 9,00 228 333,00 Contract (Levels 6-8) 3576 2,50 7,00 510 857,00 Contract (Levels 9-12) 2691 1,90 3,00 897 000,00 Contract (Levels 13-16) 580 0,40 13,00 44 615,00 EPWP Appointments 1923 1,40 226,00 8 509,00 Total 137455 97,40 765,00 179 680,00

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Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2019 - 31 March 2020 Salaries Overtime Home Owners Medical Aid Allowance Programme Amount Salaries Amount Overtime Amount HOA as a Amount Medical (R’000 as a % of (R’000) as a % of (R’000) % of (R’000) aid as a % personnel personnel personnel of costs costs costs personnel costs Administration 38716 84,00 - - 776 1,70 1462 3,20 Cultural Affairs 20460 81,10 - - 860 3,40 1437 5,70 Library and Archives 41524 76,90 - - 2258 4,20 3907 7,20 Services Sport and 12616 80,10 - - 549 3,50 619 3,90 Recreation Total 113317 80,30 - - 4443 3,10 7426 5,30

Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band for the period 1 April 2019 and 31 March 2020 Salaries Overtime Home Owners Medical Aid Salary band Allowance Amount Salaries Amount Overtime Amount HOA as a Amount Medical (R’000 as a % of (R’000) as a % of (R’000) % of (R’000) aid as a % personnel personnel personnel of costs costs costs personnel costs Skilled - - (Levels 3-5) 36310 74,30 2601 5,30 4606 9,40 Highly skilled - - production (Levels 6-8) 26478 78,70 1210 3,60 2085 6,20 Highly skilled - - supervision (Levels 9-12) 28582 83,30 472 1,40 697 2,00 Senior - - management (Levels >= 13) 10502 84,70 160 1,30 39 0,30 Contract ------(Levels 3-5) 766 94,00 Contract ------(Levels 6-8) 2054 94,90 Contract ------(Levels 9-12) 3575 99,80 Contract ------(Levels >= 13) 2567 92,40 Periodical ------Appointment 580 99,00 EPWP ------Appointment 1904 97,40 - - TOTAL 113317 80,30 4443 3,10 7426 5,30

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3.2. Employment and Vacancies

Table 3.2.1 Employment and vacancies by programmeas on 31 March 2020 Programme Number of Number Vacancy Number of posts on of posts Rate employees approved filled additional to the establishment establishment Administration 110 104 6 0 Cultural Affairs, Permanent 95 91 4 1 Library and Archives Services, Permanent 292 287 2 0 Sport and Recreation, Permanent 46 44 4 0 Sport and Recreation EPWP (Social Sector) Incentive Grant 0 0 0 0 Library EPWP (Environment) Incentive Grant 0 0 0 0 Total 543 526 3 1

Table 3.2.2 Employment and vacancies by salary band as on 31 March 2020 Salary band Number of Number Vacancy Number of posts on of posts Rate employees approved filled additional to the establishment establishment Skilled (Levels 3-5), Permanent 316 311 2 0 Highly Skilled Production (Levels 6-8), Permanent 120 115 4 0 Highly Skilled Supervision (Levels 9-12), Permanent 69 63 9 0 Senior Management (Levels 13-16), Permanent 13 12 8 0

Contract (Levels 3-5), Permanent 6 6 0 0

Contract (Levels 6-8), Permanent 9 9 0 1 Contract (Levels 9-12), Permanent 7 7 0 0 Contract (Levels 13-16), Permanent 3 3 0 0 Sport and Recreation EPWP (Social Sector) Incentive Grant 0 0 0 166 Library EPWP (Environment) Incentive Grant 0 0 0 78 TOTAL 543 526 3 245

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Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2020 Number of Number of posts on Number of Vacancy employees Critical occupations approved posts filled Rate additional to the establishment establishment Administrative Related, Permanent 91 86 6 0 All Artisans In The Building Metal 5 4 20 0 Machinery Etc., Permanent Archivists Curators And Related 1 1 0 0 Professionals, Permanent Cleaners In Offices Workshops Hospitals 34 34 0 0 Etc., Permanent Client Inform Clerks(Switchb Recept Inform 5 4 20 0 Clerks), Permanent Communication And Information Related, 5 5 0 0 Permanent Community Development Workers, 1 1 0 0 Permanent Financial And Related Professionals, 7 6 14 0 Permanent Financial Clerks And Credit Controllers, 18 15 17 0 Permanent Food Services Aids And Waiters, 1 1 0 0 Permanent Head Of Department/Chief Executive 1 0 100 0 Officer, Permanent Human Resources & Organisat Developm 2 2 0 0 & Relate Prof, Permanent Human Resources Clerks, Permanent 11 11 0 0

Human Resources Related, Permanent 8 8 0 0

Information Technology Related, 3 3 0 0 Permanent Language Practitioners Interpreters & 3 3 0 0 Other Commun, Permanent Librarians And Related Professionals, 4 4 0 0 Permanent Library Mail And Related Clerks, 148 147 1 0 Permanent Logistical Support Personnel, Permanent 8 7 13 0 Messengers Porters And Deliverers, 9 9 0 0 Permanent Natural Sciences Related, Permanent 15 14 7 1 Other Administrat & Related Clerks And 121 120 1 0 Organisers, Permanent Other Administrative Policy And Related 3 3 0 0 Officers, Permanent Other Information Technology Personnel., 9 9 0 0 Permanent

Other Occupations, Permanent 10 10 0 0

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Number of Number of posts on Number of Vacancy employees Critical occupations approved posts filled Rate additional to the establishment establishment Risk Management And Security Services, 1 1 0 0 Permanent Secretaries & Other Keyboard Operating 8 8 0 0 Clerks, Permanent Senior Managers, Permanent 11 10 9 0 EPWP Environmental Sector Incentive 0 0 0 166 Grant EPWP Social Sector Incentive Grant 0 0 0 78 Total 543 526 3 245

3.3 Filling of SMS Posts

Table 3.3.1 SMS post information as on 31 March 2020 SMS Level Total Total % of SMS Total % of SMS number of number of posts filled number of posts funded SMS posts SMS posts vacant SMS filled vacant posts Salary Level 16 (Member of the 1 1 100 - - Executive Council) Salary Level 15 (Deputy Director-General/ Head of 1 1 100 - - Department) Salary Level 14 3 3 100 - - Salary Level 13 11 10 90.9 1 9.09 Total 16 15 97.75 1 6.25

Table 3.3.2 SMS post information as on 30 September 2019 Total Total Total number of % of SMS number of % of SMS number of SMS Level funded posts SMS posts posts filled SMS posts SMS vacant filled vacant posts Salary Level 16 (Member of the 1 1 100 - - Executive Council)

Salary Level 15 (Deputy 1 1 100 - - Director General / HOD)

Salary Level 14 3 3 100 - -

Salary Level 13 11 10 90.9 1 9.09

Total 16 15 97.75 1 6.25

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Table 3.3.3 Advertising and filling of SMS posts for the period 1 April 2019 - 31 March 2020

Advertising Filling of posts

Number of vacancies Number of vacancies Number of vacancies SMS Level per level advertised in 6 per level filled in 6 per level not filled in 6 months of becoming months of becoming months but filled in 12 vacant months vacant

Salary Level 16 - - -

Salary Level 15 - - -

Salary Level 14 - - -

Salary Level 13 1 0 0

Total 1 0 0

Table 3.3.4 Reasons for not having complied with the filling of funded vacant SMS - Advertised within 6 months and filled within 12 months after becoming vacant for the period 1 April 2019 - 31 March 2020 Reasons for vacancies not advertised within six months Post was advertised within 6 months of being designated as vacant & funded.

Reasons for vacancies not filled within twelve months Moratorium on the filling of posts advertised on 5th Feb 2010 has place the filling of posts on ice.

Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for filling SMS posts within 12 months for the period 1 April 2019 - 31 March 2020 Reasons for vacancies not advertised within six months Not Applicable

Reasons for vacancies not filled within six months Not Applicable

3.4 Job Evaluation

Table 3.4.1 Job Evaluation by Salary band for the period 1 April 2019 - 31 March 2020 Number Posts Upgraded Posts downgraded of posts % of posts Number on evaluated % of % of Salary band of Jobs approved by salary Number posts Number posts Evaluated establish bands evaluated evaluated ment Skilled (Levels 3-5) 316 2 1 - - - - Highly Skilled 120 1 1 - - - - Production (Levels 6-8)

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Highly skilled Supervision ( Levels 9- 69 0 0 - - - - 12) Senior Management 8 0 0 - - - - Service Band A Senior Management 3 0 0 - - - - Service Band B Senior Management 1 0 0 - - - - Service Band C Senior Management 1 0 0 - - - - Service Band D Contract (Levels 3-5) 6 0 0 - - - -

Contract (Levels 6-8) 9 0 0 - - - -

Contract (Levels 9-12) 7 0 0 - - - -

Contract Band A 3 0 0 - - - -

TOTAL 543 3 1 0 0 0 0

N.B Posts evaluated under review are still in progress for quality assurance.

Table 3.4.2 Profile of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2019 - 31 March 2020

Gender African Asian Coloured White Total Female - - - - - Male - - - - - Total - - - - - Employees with a disability - NB. No employees were upgraded as a result of their posts having been evaluated and upgraded during the reporting period under review

Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period 1 April 2019 - 31 March 2020 Number of Job evaluation Remuneration Reason for Occupation employees level level deviation Highly skilled supervision Dispute 1 11 950 211 (Levels 9-12) Settlement Total 1

Total Number of Employees whose salaries exceeded the level determined by job 1 evaluation in 2019/2020 Percentage of total employment 0.19

Table 3.4.4 Profile of employees who have salary levels higher than those determined by job evaluation for the period 1 April 2019 - 31 March 2020 Gender African Asian Coloured White Total - - - - - Female

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1 - - - - Male Total 1 - - - -

- Employees with a disability

Total Number of Employees whose salaries exceeded the grades determined by job evaluation in None 2019/2020 NB: No employees whose jobs were graded through Job Evaluation have been remunerated on salaries higher than the determined job grades during the reporting period under review.

3.5 Employment Changes

Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2019 - 31 March 2020 Number of Appointments and Terminations and employees at Turnover Salary Band transfers into the transfers out of the beginning of rate department department period Skilled (Levels 3-5) Permanent 311 26 3 1 Highly Skilled Production (Levels 6-8) Permanent 115 0 1 1 Highly Skilled Supervision (Levels 9-12) Permanent 63 1 1 2 Senior Management Service Band A Permanent 11 0 0 0 Senior Management Service Band B Permanent 0 0 0 0 Senior Management Service Band C Permanent 0 0 0 0 Senior Management Service Band D Permanent 2 1 1 50 Contract (Levels 3-5) Permanent 6 11 6 100 Contract (Levels 6-8) Permanent 9 12 7 78 Contract (Levels 9-12) Permanent 7 6 4 57 Contract Band A Permanent 3 3 3 100 EPWP Environmental Sector Incentive Grant 166 166 166 100 EPWP Social Sector Incentive Grant 78 78 78 100 TOTAL 771 304 270 35

Table 3.5.2Annual turnover rates by critical occupation for the period 1 April 2019 - 31 March 2020

- 106 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Number of Appointments Terminations employees at and transfers and transfers Turnover Critical Occupation the beginning into the out of the rate of period department department Administrative Related Permanent 87 10 7 8

All Artisans In The Building Metal Machinery Etc. Permanent 4 0 0 0 Archivists Curators And Related Professionals Permanent 1 0 0 0 Cleaners In Offices Workshops Hospitals Etc. Permanent 32 4 2 6 Client Inform Clerks(Switchb Recept Inform Clerks) Permanent 5 0 0 0 Communication And Information Related Permanent 5 0 2 40 Community Development Workers Permanent 1 0 0 0 Financial And Related Professionals Permanent 6 1 0 0 Financial Clerks And Credit Controllers Permanent 14 1 0 0 Food Services Aids And Waiters Permanent 1 0 0 0 Human Resources & Organisat Developm & Relate Prof Permanent 2 0 0 0 Human Resources Clerks Permanent 12 1 0 0 Human Resources Related Permanent 8 1 0 0 Information Technology Related Permanent 3 0 0 0 Language Practitioners Interpreters & Other Commun Permanent 3 0 0 0 Librarians And Related Professionals Permanent 4 0 0 0 Library Mail And Related Clerks Permanent 147 5 1 1 Logistical Support Personnel Permanent 8 7 2 25 Material-Recording And Transport Clerks Permanent 1 0 1 100 Messengers Porters And Deliverers Permanent 10 4 2 20 Natural Sciences Related Permanent 14 0 1 7 Other Administrat & Related Clerks And Organisers 121 25 9 7

- 107 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Number of Appointments Terminations employees at and transfers and transfers Turnover Critical Occupation the beginning into the out of the rate of period department department Permanent

Other Administrative Policy And Related Officers Permanent 3 0 0 0 Other Information Technology Personnel. Permanent 10 0 0 0 Other Occupations Permanent 10 1 1 10 Risk Management And Security Services Permanent 1 0 0 0 Secretaries & Other Keyboard Operating Clerks Permanent 4 0 0 0

Senior Managers Permanent 10 0 0 0 EPWP Social Sector Incentive Grant 166 166 166 100 EPWP Social Sector Incentive Grant 78 78 78 100 TOTAL 771 304 272 35

Table 3.5.3 Reasons why staff left the department for the period 1 April 2019 - 31 March 2020 % of total Termination Type Number Termination Death, Permanent 2 7 Resignation, Permanent 3 11 Expiry of contract, Permanent 20 71 Retirement, Permanent 1 4 Transfer out of the Department 2 7 TOTAL 28 100

3.5.4 Promotions by critical occupation for the period 1 April 2019 - 31 March 2020 Notch Promotion Salary level Progression progression Employees s to promotions s to another as a % of Occupation as at 1 April another as a % of notch within employees 2019 salary employees by a salary by level occupation level occupation Administrative Related 87 1 1 2 2 All Artisans In The Building Metal Machinery Etc. 4 0 0 0 0 Archivists Curators And Related Professionals 1 0 0 0 0 Cleaners In Offices Workshops Hospitals Etc. 32 0 0 0 0 Client Inform Clerks(Switchb Recept Inform Clerks) 5 0 0 0 0 Communication And Information Related 5 0 0 0 0

- 108 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Notch Promotion Salary level Progression progression Employees s to promotions s to another as a % of Occupation as at 1 April another as a % of notch within employees 2019 salary employees by a salary by level occupation level occupation Community Development Workers 1 0 0 0 0 Financial And Related Professionals 6 0 0 0 0

Financial Clerks And Credit Controllers 14 0 0 0 0 Food Services Aids And Waiters 1 0 0 0 0 Human Resources & Organi Developm & Relate Prof 2 0 0 0 0 Human Resources Clerks 12 0 0 0 0 Human Resources Related 8 0 0 0 0 Information Technology Related 3 0 0 0 0 Language Practitioners Interpreters & Other Commun 3 0 0 0 0 Librarians And Related Professionals 4 0 0 0 0 Library Mail And Related Clerks 147 0 0 2 1 Logistical Support Personnel 8 0 0 0 0 Material-Recording And Transport Clerks 1 0 0 0 0 Messengers Porters And Deliverers 10 0 0 0 0 Natural Sciences Related 14 0 0 0 0 Other Administrat & Related Clerks And Organisers 121 2 2 0 0 Other Administrative Policy And Related Officers 3 0 0 0 0 Other Information Technology Personnel. 10 0 0 0 0

Other Occupations 10 0 0 0 0 Risk Management And Security Services 1 0 0 0 0 Secretaries & Other Keyboard Operating Clerks 4 1 25 0 0

Senior Managers 10 0 0 0 0

TOTAL 527 4 1 4 1

Table 3.5.5 Promotions by salary band for the period 1 April 2019 - 31 March 2020

Salary bands Notch Progressions Promotions promotions progressions Employees to another Salary Band to another as a % of as a % of 1 April 2017 notch within salary level employees by employees by a salary level salary level salary band Skilled (Levels 3-5), 315 0 0 2 1 Permanent Highly Skilled Production 117 2 2 0 0 (Levels 6-8), Permanent

- 109 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Salary bands Notch Progressions Promotions promotions progressions Employees to another Salary Band to another as a % of as a % of 1 April 2017 notch within salary level employees by employees by a salary level salary level salary band Highly Skilled Supervision (Levels 9- 61 2 3 0 0 12), Permanent Senior Management (Levels >= 13), 12 0 0 0 0 Permanent Contract (Levels 3-5), 6 0 0 0 0 Permanent Contract (Levels 6-8), 7 1 14 0 0 Permanent Contract (Levels 9-12), 7 0 0 2 29 Permanent Contract (Levels >= 13), 3 0 0 0 0 Permanent TOTAL 528 5 1 4 1

3.6 Employment Equity

Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2020

Occupational Male Female Total categories (SASCO) African Coloured Indian White African Coloured Indian White Senior Managers 3 1 2 0 2 4 0 0 12

Professionals 13 10 1 1 16 1 0 0 42

Technicians And Associate Professionals 46 16 0 2 21 16 0 8 109

Clerks 55 33 0 1 115 99 0 3 306

Service Shop And Market Sales Workers 1 0 0 0 0 0 0 0 1

Craft And Related Trade Workers 3 1 0 0 0 0 0 0 4

Labourers And Related Workers 21 14 0 0 11 7 0 0 53

EPWP Environmental Sector Incentive Grant 44 34 0 0 51 37 0 0 166

EPWP Social Sector Incentive Grant 22 14 0 0 24 18 0 0 78

Total 208 123 3 4 240 182 0 11 771

- 110 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2020 Male Female Occupational Band African Coloured Indian White African Coloured Indian White Total Top Management, Permanent 0 0 0 0 0 2 0 2 0 Senior Management, Permanent 4 1 1 0 2 2 0 4 0 Professionally qualified and experienced specialists and mid- management, Permanent 23 12 1 2 15 5 0 20 5 Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent 31 18 0 1 37 24 0 61 4 Semi-skilled and discretionary decision making, Permanent 75 43 0 1 104 87 0 191 1 Contract (Senior Management), Permanent 2 0 1 0 0 0 0 0 0 Contract (Professionally Qualified), Permanent 4 0 0 0 2 1 0 3 0 Contract (Skilled Technical), Permanent 3 1 0 0 3 1 0 4 1 Contract (Semi-Skilled), Permanent 0 0 0 0 2 5 0 6 0 EPWP Environmental Sector Incentive Grant 44 34 0 0 51 37 0 88 0 EPWP Social Sector Incentive Grant 22 14 0 0 24 18 0 42 0 TOTAL 208 123 3 4 240 182 0 421 11

- 111 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Table 3.6.3 Recruitment for the period 1 April 2019 - 31 March 2020

Male Female Occupational Band African Coloured Indian White African Coloured Indian White Total Top Management, Permanent 0 0 0 0 0 1 0 0 1 Professionally qualified and experienced specialists and mid- management, Permanent 0 0 0 0 1 0 0 0 1 Semi-skilled and discretionary decision making, Permanent 9 3 0 0 9 5 0 0 26 Contract (Senior Management), Permanent 3 0 0 0 0 0 0 0 3 Contract (Professionally qualified), Permanent 1 0 0 0 2 3 0 0 6 Contract (Skilled technical), Permanent 4 1 0 0 6 1 0 0 12 Contract (Semi-skilled), Permanent 0 0 0 0 2 9 0 0 11 EPWP Environmental Sector Incentive Grant 44 34 0 0 51 37 0 0 166 EPWP Social Sector Incentive Grant 22 14 0 0 24 18 0 0 78 TOTAL 83 52 0 0 95 74 0 0 304

Table 3.6.4 Promotions for the period 1 April 2019 - 31 March 2020

Occupational Male Female Band African Coloured Indian White African Coloured Indian White Total Professionally qualified and experienced specialists and mid- management, Permanent 1 1 0 0 0 0 0 0 2 Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent 0 0 0 0 2 0 0 0 2 Semi-skilled and discretionary decision making, Permanent 0 0 0 0 0 2 0 0 2 Contract (Professionally qualified), Permanent 0 0 0 0 0 2 0 0 2 TOTAL 1 1 0 0 2 4 0 0 8

Table 3.6.5 Terminations for the period 1 April 2019 - 31 March 2020

Male Female Occupational Whit Band African Coloured Indian African Coloured Indian White Total e Top Management, Permanent 0 0 0 0 1 0 0 0 1 Professionally qualified and 0 0 0 0 0 0 0 1 1

- 112 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Male Female Occupational Whit Band African Coloured Indian African Coloured Indian White Total e experienced specialists and mid- management, Permanent Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent 0 0 0 0 0 1 0 0 1 Semi-skilled and discretionary decision making, Permanent 3 0 0 0 0 0 0 0 3 Contract (Senior Management), Permanent 3 0 0 0 0 0 0 0 3 Contract (Professionally qualified), Permanent 0 0 0 0 1 3 0 0 4 Contract (Skilled technical), Permanent 2 0 0 0 5 0 0 0 7 Contract (Semi- skilled), Permanent 0 0 0 0 2 4 0 0 6 EPWP Environmental 44 34 0 0 51 37 0 0 166 Sector Incentive Grant EPWP Social Sector Incentive 22 14 0 0 24 18 0 0 78 Grant TOTAL 74 48 0 0 84 63 0 1 270

Table 3.6.6 Disciplinary action for the period 1 April 2019 - 31 March 2020

Male Female

African Coloure India White African Coloured Indian White Total d n 1 - - - - 1 - - 1

Total 1 - - - - 1 - - 1

Table 3.6.7 Skills development for the period 1 April 2019 - 31 March 2020 Male Female Occupational Coloure India Africa Coloure category African White Indian White Total d n n d Legislators, Senior Officials and Managers 4 2 1 0 1 4 0 0 12 Professionals 11 5 3 1 5 0 0 1 26

Technicians and Associate 11 5 0 0 13 10 0 2 41

- 113 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Male Female Occupational Coloure India Africa Coloure category African White Indian White Total d n n d Professionals

Clerks 25 18 0 0 51 44 0 2 140 Service and Sales Workers Skilled Agriculture and Fishery Workers ------Craft and related Trades Workers ------Plant and Machine Operators and Assemblers ------Elementary Occupations 6 0 0 0 7 3 0 0 16 Employees with disabilities ------EPWP Environmental Sector Incentive Grant ------EPWP Social Sector Incentive Grant ------TOTAL 57 30 4 1 77 61 0 5 235

3.7 Signing of Performance Agreements by SMS Members

Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2019 SMS Level Total Total Total Signed performance number number of number of agreements as % of of funded SMS signed total number of SMS SMS members performance members posts agreements Salary Level 16 (Member of the 1 1 1 100 Executive Council) Salary Level 15 (Deputy Director 1 1 1 100 General / Head of Department) Salary Level 14 3 3 3 100

Salary Level 13 11 10 10 90.9

Total 16 15 15 93.75

Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 May 2019 Reasons Post of Director Finance was frozen du e to moratorium and consequently never filled with an incumbent

- 114 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31 March 2020 Reasons Not applicable as all SMS incumbents had complied within the pre-determined timeframe

3.8 Performance Rewards

Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2019 - 31 March 2020

Beneficiary Profile Cost Race & Gender Average Number of Total number of % of total Cost (R’000) cost per beneficiaries employees within group employee African, Female 22 164 13 374, 68 17

African, Male 13 140 9 215 16511

Asian, Female 0 0 0 0 0

Asian, Male 0 3 0 0 0

Coloured, Female 13 125 10 289 22232

Coloured, Male 7 75 9 187 26673

Total Blacks, Female 35 289 12 664 18963

Total Blacks, Male 20 218 9 401 20068

White, Female 1 11 9 19 19190

White, Male 1 4 25 27 27080

Employees with a 0 4 0 0 0 disability

TOTAL 56 526 11 111 1988

Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2019 - 31 March 2020 Beneficiary Profile Cost % of total Average Salary Bands Number of Number of Total Cost within salary cost per beneficiaries employees (R’000) bands employee Skilled (Levels 3-5) 22 311 7 221 10038

Highly Skilled Production 21 115 18 342 16290 (Levels 6-8) Highly Skilled Supervision 14 63 22 548 39171 (Levels 9-12) Contract (Levels 3-5) 0 6 0 0 0

Contract (Levels 6-8) 0 9 0 0 0

- 115 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Contract (Levels 9-12) 0 7 0 0 0

TOTAL 57 511 11 1111 19497

Table 3.8.3 Performance Rewards by critical occupation for the period1 April 2019 - 31 March 2020 Beneficiary Profile Cost % of total Average Critical Occupations Number of Number of Total Cost within cost per beneficiaries employees (R’000) occupation employee Financial Clerks And Credit Controllers 5 15 33 72 14336 Human Resources Clerks 2 11 18 45 22320 All Artisans In The Building Metal Machinery Etc. 1 4 25 14 13870 Messengers Porters And Deliverers 1 9 11 26 26470 Human Resources & Organisat Developm & Relate Prof 1 2 50 11 10700 Risk Management And Security Services 0 1 0 0 0 Logistical Support Personnel 1 7 14 18 18080 Natural Sciences Related 2 14 14 38 18910

Other Administrat & Related Clerks And Organisers 4 120 3 52 13055 Other Occupations 0 9 0 0 0 Financial And Related Professionals 1 6 17 30 30250 Administrative Related 13 86 15 311 23887 Communication And Information Related 0 5 0 0 0 Secretaries & Other Keyboard Operating Clerks 1 8 13 23 23160 Library Mail And Related Clerks 7 147 5 44 6231 Cleaners In Offices Workshops Hospitals Etc. 5 34 15 64 12802 Human Resources Related 2 8 25 84 42015 Trade Labourers 0 1 0 0 0 Language Practitioners Interpreters & Other Commun 1 3 33 18 17650 Archivists Curators And Related Professionals 0 1 0 0 0 Other Administrative Policy And Related Officers 3 3 100 124 41257 Senior Managers 0 10 0 0 0 Client Inform Clerks(Switchb Recept Inform Clerks) 0 4 0 0 0 Other Information Technology Personnel. 4 9 44 83 20740 Food Services Aids And Waiters 1 1 100 10 9580 Community Development Workers 1 1 100 29 28930 Librarians And Related Professionals 0 4 0 0 0 Information Technology Related 1 3 33 17 17230

- 116 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Beneficiary Profile Cost % of total Average Critical Occupations Number of Number of Total Cost within cost per beneficiaries employees (R’000) occupation employee Total 57 526 11 1111 19497

Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2019 - 31 March 2020

Total cost Total Average as a % of Beneficiary Profile Cost cost per the total (R’000) employee personnel Salary Band expenditure % of total Number of Number of within beneficiarie employees salary s bands Band A 0 9 100 0 0 11861

Band B 0 3 100 0 0 4124

Band C 1 1 100 176 0 1796

Band D 0 1 100 0 0 1995

Total 14 14 100 0 0 19777

3.9 Foreign Workers

Table 3.9.1 Foreign workers by salary band for the period 1 April 2019 - 31 March 2020 Salary band 01 April 2019 31 March 2020 Change

Number % of total Number % of total Number % Change

Lower skilled ------

Highly skilled ------production (Lev. 6-8) Highly skilled ------supervision (Lev. 9-12) Contract ------(level 9-12) Contract ------(level 13-16) Total ------

Table 3.9.2 Foreign workers by major occupation for the period 1 April 2019 - 31 March 2020 Major 01 April 2017 31 March 2018 Change occupation Number % of total Number % of total Number % Change ------

------

3.9.1 Leave utilisation

Table 3.10.1 Sick leave for the period 1 April 2019 - 31 March 2020

- 117 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Number of % of total % days with Average Estimated Total Employees employee Salary Band medical days per Cost days using sick s using certification employee (R’000) leave sick leave Contract (Levels 13-16) 25 100 1 0 25 104

Contract (Levels 3-5) 17 53 6 2 3 12

Contract (Levels 6-8) 14 57 5 2 3 19

Contract (Levels 9-12) 36 92 4 1 9 112

Highly skilled production (Levels 6-8) 704 83 82 24 9 1045

Highly skilled supervision (Levels 9-12) 413 79 47 14 9 1058

Senior management (Levels 13-16) 52 83 6 2 9 216

Skilled (Levels 3-5) 1574 83 191 56 8 1181

TOTAL 2835 82 342 100 8 3747

Table 3.10.2 Disability Leave (temporary and permanent) for the period 1 January 2017 to 31 December 2017 Number of % of total % days with Employees employees Average Estimated Total Salary Band medical using using days per Cost days certification disability disability employee (R’000) leave leave Highly skilled supervision (Levels 9-12) 252 100 1 0 252 755418

TOTAL 252 100 1 0 252 755418

Table 3.10.3 Annual Leave for the period 1 April 2019 - 31 December 2019

Number of Average per Salary Band Total days taken employees using employee leave Contract (Levels 13-16) 19 10 2

Contract (Levels 3-5) 120 11 11

Contract (Levels 6-8) 140 16 9

Contract (Levels 9-12) 48 10 5

Highly skilled production (Levels 6-8) 2670 22 120

Highly skilled supervision (Levels 9-12) 1557 24 64

Senior management (Levels 13-16) 298 27 11

Skilled (Levels 3-5) 5206 18 287

- 118 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Number of Average per Salary Band Total days taken employees using employee leave Contract (Levels 13-16) 19 10 2

TOTAL 10058 20 509

Table 3.10.4 Capped leave for the period 1 April 2019 - 31 March 2020 Number of Average Average capped Total days employees number of leave per employee Salary Bands of capped using days taken as at 31 December leave taken capped leave per 2019 ( R ) employee Contract (Levels 13-16) 0 0 0 0

Contract (Levels 3-5) 0 0 0 0

Contract (Levels 6-8) 0 0 0 0

Contract (Levels 9-12) 0 0 0 0

Highly skilled production (Levels 6- 8) 0 0 0 27

Highly skilled supervision (Levels 9- 12) 0 0 0 28

Senior management (Levels 13-16) 0 0 0 20

Skilled (Levels 3-5) 1 1 1 38

TOTAL 1 1 1 29

Table 3.10.5 Leave payouts for the period 1 April 2019 - 31 March 2020 Total Amount Number of Average per REASON (R’000) Employees employee (R'000) Annual - Discounting With Resignation (Work Days) 17 1 17 000,00 Annual - Gratuity: Death/Retirement/Medical Retirement(Work 25 3 8 333,00 Capped - Gratuity: Death/Retirement/Medical Retirement(Work 36 1 36 000,00 TOTAL 78

3.9.2 HIV/AIDS & Health Promotion Programmes

Table 3.11.1 Steps taken to reduce the risk of occupational exposure Units/categories of employees identified to be at high risk of Key steps taken to reduce the risk contracting HIV & related diseases (if any) Departmental Line Functions HCT testing and promotion and awareness session were conducted throughout the department's five district offices and at Head Office.

- 119 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the required information) Question Yes No Details, if yes 1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 Senior Manager: HRM Yes of the Public Service Regulations, 2001? If so, provide Mr. Lenyibi her/his name and position.

2. Does the department have a dedicated unit or have you designated specific staff members to promote health and well 5 Employees of the Employee Health being of your employees? If so, indicate the number of Yes and Wellness sub-directorate employees who are involved in this task and the annual budget that is available.

Management of Safety, Health, Environment, Quality and Risk within the Department 3. Has the department introduced an Employee Assistance Management of Employee Wellness or Health Promotion Programme for your employees? If so, Yes within the department indicate the key elements/services of the programme. Management of Health and Productivity in the department Management of HIV&AIDS, STI's and TB in the department

SHERQ Committee and Reps: P. Lenyibi, I. Xhamela, S. Christians, T. Moipolai, V. Midzi, E. Braaf, S. 4. Has the department established (a) committee(s) as Roach, B. Opperman, D. Peters, F. contemplated in Part VI E.5 (e) of Chapter 1 of the Public Mosenene, G. Malgas, G. Hansen, H. Service Regulations, 2001? If so, please provide the names Yes Anthony, K. Sechogela, V. Modise, P. of the members of the committee and the stakeholder(s) that Pharasi, P. Lecoko, N. Modise, C. they represent. Segopa M. Molelekwa, J. Coetzee, K. Gaeganelwe

5. Has the department reviewed the employment policies and practices of your department to ensure that these do not HIV/AIDS, TB & STI Management unfairly discriminate against employees on the basis of their Yes Policy HIV status? If so, list the employment policies/practices so reviewed.

6. Has the department introduced measures to protect HIV- Information session on stigma and positive employees or those perceived to be HIV-positive Yes discrimination are done in districts on from discrimination? If so, list the key elements of these quarterly basis measures.

7. Does the department encourage its employees to undergo Voluntary Counselling and Testing? If so, list the results that Yes HIV/AIDS testing done in 2 districts you have achieved. and at Women's Day wellness

Number of Systems Monitoring Tool 8. Has the department developed measures/indicators to Submitted to DPSA monitor & evaluate the impact of your health promotion Yes programme? If so, list these measures/indicators. Number of EHW integrated reporting tool submitted

3.10 Labour Relations

- 120 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Table 3.12.1 Collective agreements for the period 1 April 2019 - 31 March 2020 Total number of Collective agreements None

Table 3.12.2 Misconduct and disciplinary hearings finalized for the period 1 April 2019 - 31 March 2020 Outcomes of disciplinary hearings Number % of total Final Written warning 1 100 TOTAL 1 100

NB. While the internal departmental matter has been finalised, it is currently on appeal externally

Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2019 - 31 March 2020 Type of misconduct Number % of total

Dereliction of duty 1 100

TOTAL 1 100

Table 3.12.4 Grievances logged for the period 1 April 2019 - 31 March 2020 Grievances Number % of Total

Resolved 1 1

Not resolved 96 96

TOTAL 97 97

Table 3.12.5 Disputes logged with Councils for the period 1 April 2019 - 31 March 2020 Disputes Number % of Total

Number of disputes upheld 1 33,3

Number of disputes dismissed 2 66,7

Total number of disputes lodged 3 100

Table 3.12.6 Strike actions for the period 1 April 2019 - 31 March 2020

Total number of person working days lost 5 Total cost (R’000) of working days lost 153662,98 Amount (R’000) recovered as a result of no work no pay 0 NB: No amount has been recovered as the final decision of the accounting authority on the matter is pending

Table 3.12.7 Precautionary suspensions for the period 1 April 2019 - 31 March 2020 Number of people suspended 1

Number of people whose suspension exceeded 30 days 1

Average number of days suspended 32

Cost (R’000) of suspensions 778 257,00

- 121 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

3.13.1 Skills development

Table 3.13.1 Training needs identified for the period 1 April 2019 - 31 March 2020

Training needs identified at start of reporting period Number of Skills employees Other Occupational Categories Gender Programmes & as at 1 April Learnerships forms of Total other short 2019 training courses 6 0 3 2 47 Female Legislators, senior officials and managers 5 0 3 0 107 Male 17 0 6 0 0 Female Professionals 25 0 14 2 0 Male 45 0 13 12 72 Female Technicians and associate professionals 65 0 4 12 39 Male 216 5 1 91 91 Female Clerks 89 0 0 42 42 Male 0 0 0 0 0 Female Service Shop and 1 0 0 0 0 market sales workers Male 0 0 0 0 0 Female Craft and related trades workers 4 0 0 0 0 Male 18 0 1 0 0 Female Labourers And Related Workers 35 0 0 0 0 Male 88 0 0 0 0 EPWP Environmental Female Sector Incentive Grant 78 0 0 0 0 Male 42 0 0 0 0 Female EPWP Social Sector Incentive Grant 36 0 0 Male

1 0 0 0 0 Female Interns 0 0 0 0 0 Male Female 24 105 - - Sub-Total Male 21 56 - -

Total 771 45 161 206

- 122 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Table 3.13.2 Training provided for the period 1 April 2019 - 31 March 2020

Training provided within the reporting period Number of Skills employees Other Occupational Categories Gender Programmes & as at 1 April Learnerships forms of Total other short 2019 training courses 6 0 3 2 5 Female Legislators, senior officials and managers 5 0 7 0 7 Male 17 1 5 0 6 Female Professionals 25 0 18 2 20 Male 45 2 11 12 25 Female Technicians and associate professionals 65 0 4 12 16 Male 216 5 1 91 97 Female Clerks 89 0 1 42 43 Male 0 0 0 0 0 Female Service Shop and 1 0 0 0 0 market sales workers Male 0 0 0 0 0 Female Craft and related trades workers 4 0 0 0 0 Male 18 0 1 9 10 Female Labourers And Related Workers 35 0 0 6 6 Male

88 0 0 0 0 EPWP Environmental Female Sector Incentive Grant 78 0 0 0 0 Male 42 0 0 0 0 Female EPWP Social Sector Incentive Grant 36 0 0 0 0 Male 1 0 0 0 0 Female Interns 0 0 0 0 0 Male Female 7 21 114 142 Gender Sub- Totals

Male 1 30 62 93 Gender Sub- Totals

8 51 176 235 Total - 771

3.14. Injury on duty

The following tables provide basic information on injury on duty.

- 123 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Table 3.14.1 Injury on dutyfor the period 1 April 2019 - 31 March 2020

Nature of injury on duty Number % of total 5 100 Required basic medical attention only 0 0 Temporary Total Disablement 0 0 Permanent Disablement 0 0 Fatal 5 100 Total

3.15. Utilisation of Consultants

Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April 2019 - 31 March 2020 Project title Total number of consultants Duration Contract value in that worked on project (work days) Rand N/A N/A N/A N/A

Total number of projects Total individual consultants Total Total contract value in duration Rand Work days N/A N/A N/A N/A

Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2019 - 31 March 2020

Project title Percentage ownership Percentage management Number of consultants by HDI groups by HDI groups from HDI groups that work on the project N/A N/A N/A N/A

Table 3.15.3 Report on consultant appointments using Donor funds for the period 1 April 2019 - 31 March 2020 Project title Total Number of Duration Donor and contract value consultants that worked (Work in Rand on project days) N/A N/A N/A N/A

Total number of projects Total individual Total Total contract value in consultants duration Rand Work days N/A N/A N/A N/A

- 124 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

Table 3.15.4 Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2019 - 31 March 2020 Project title Percentage ownership Percentage management Number of consultants by HDI groups by HDI groups from HDI groups that work on the project N/A N/A N/A N/A

3.16. Severance Packages

Table 3.16.1 Granting of employee initiated severance packages for the period 1 April 2019 - 31 March 2020

No of No of No of No of applications applications Packages Category applications referred to supported approved by received the MPSA by MPSA Department

03 Highly Skilled Production (Levels 6-8) 1 1 0 0 04 Highly Skilled Supervision (Levels 9-12) 1 1 0 0 TOTAL 2 2 0 0 NB: During the performance year under review two applications (early retirement without penalization of pension benefits) were received and supported by the Department and subsequently submitted to the MPSA for consideration in October 2019. Decision of the MPSA is pending in order for the department to implement the severance packages.

- 125 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

PART E: FINANCIAL INFORMATION

- 126 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______

1. REPORT OF THE AUDITOR GENERAL

Report on the audit of the financial statements

Opinion

1. I have audited the financial statements of the Department of Sports, Arts and Culture set out on pages 135 to 212, which comprise the appropriation statement, statement of financial position as at 31 March 2020, statement of financial performance, statement of changes in net assets and cash flow statement for the year then ended, as well as the notes to the financial statements, including a summary of significant accounting policies. 2. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Sports, Arts and Culture as at 31 March 2020, and its financial performance and cash flows for the year then ended in accordance with Modified Cash Standard (MCS) prescribed by National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and the Division of Revenue Act of South Africa, 2019 (Act No. 16 of 2019) (DoRA). Basis for opinion

3. I conducted my audit in accordance with the International Standards on Auditing (ISAs). My responsibilities under those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of this auditor’s report. 4. I am independent of the department in accordance with sections 290 and 291 of the Code of ethics for professional accountants and parts 1 and 3 of the International Code of Ethics for Professional Accountants (including International Independence Standards) of the International Ethics Standards Board for Accountants (IESBA codes) as well as the ethical requirements that are relevant to my audit in South Africa. I have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA codes. 5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion. Emphasis of matters

6. I draw attention to the matters below. My opinion is not modified in respect of these matters A significant subsequent event that occurred between the date of the financial statements and the date of the auditor’s report

7. We draw attention to note 28 in the financial statements, which deals with subsequent events and specifically the possible effects of the future implications of Covid-19 on the department’s future prospects, performance and cash flows. Management have also described how they plan to deal with these events and circumstances. Other matter

8. I draw attention to the matters below. My opinion is not modified in respect of this matter

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Unaudited supplementary schedules

9. The supplementary information set out on pages 65 to 76 does not form part of the financial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion on them. Responsibilities of the accounting officer for the financial statements

10. The accounting officer is responsible for the preparation and fair presentation of the financial statements in accordance with MCS prescribed by National Treasury and the requirements of the PFMA and DoRA, and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

11. In preparing the financial statements, the accounting officer is responsible for assessing the department’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless the appropriate governance structure either intends to liquidate the department or to cease operations, or has no realistic alternative but to do so. Auditor-general’s responsibilities for the audit of the financial statements

12. My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with the ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. 13. A further description of my responsibilities for the audit of the financial statements is included in the annexure to this auditor’s report.

Report on the audit of the annual performance report

Introduction and scope

14. In accordance with the Public Audit Act of South Africa 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms thereof, I have a responsibility to report on the usefulness and reliability of the reported performance information against predetermined objectives for the selected programme presented in the annual performance report. I performed procedures to identify material findings but not to gather evidence to express assurance. 15. My procedures address the usefulness and reliability of the reported performance information, which must be based on the approved performance planning documents of the department. I have not evaluated the completeness and appropriateness of the performance indicators included in the planning documents. My procedures do not examine whether the actions taken by the department enabled service delivery. My procedures also do not extend to any disclosures or assertions relating to planned performance strategies and information in respect of future periods that may be included

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as part of the reported performance information. Accordingly, my findings do not extend to these matters. 16. I evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice, for the following selected programme presented in the annual performance report of the department for the year ended 31 March 2020:

Programme Pages in the annual performance report

Programme 4: Sport and Recreation 57 – 63

17. I performed procedures to determine whether the reported performance information was properly presented and whether performance was consistent with the approved performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

18. I did not identify any material findings on the usefulness and reliability of the reported performance information for this programme.  Programme 4 Sports and Recreation

Other matters

19. I draw attention to the matters below.

Achievement of planned targets

20. Refer to the annual performance report on pages 57 to 63 for information on the achievement of planned targets for the year and explanations provided for the under and overachievement of number of targets. Adjustment of material misstatements

21. I identified material misstatements in the annual performance report submitted for auditing. These material misstatements were on the reported performance information of Programme 4 Sports and Recreation. As management subsequently corrected the misstatements, I did not raise any material findings on the usefulness and reliability of the reported performance information.

Report on the audit of compliance with legislation

Introduction and scope

22. In accordance with the PAA and the general notice issued in terms thereof, I have a responsibility to report material findings on the department’s compliance with specific

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matters in key legislation. I performed procedures to identify findings but not to gather evidence to express assurance. 23. The material findings on compliance with specific matters in key legislation are as follows:

Strategic planning and performance management

24. Specific information systems were not implemented to enable the monitoring of progress made towards achieving targets, core objectives and service delivery as required by public service regulation 25(1)(e)(i) and (iii). (ISS.23)(ISS.26)(ISS.30)(ISS.33)(ISS.47)(ISS.50)

Consequence management

25. I was unable to obtain sufficient appropriate audit evidence that disciplinary steps were taken against officials who had incurred irregular expenditure and fruitless and wasteful expenditure as required by section 38(1)(h)(iii) of the PFMA. This was due to proper and complete records that were not maintained as evidence to support the investigations into irregular expenditure. 26. I was unable to obtain sufficient appropriate audit evidence that disciplinary steps were taken against some of the officials who had incurred and permitted irregular expenditure and fruitless and wasteful expenditure in prior years, as required by section 38(1)(h)(iii) of the PFMA.

Other information

27. The accounting officer is responsible for the other information. The other information comprises the information included in the annual report. The other information does not include the financial statements, the auditor’s report and the selected programme presented in the annual performance report that have been specifically reported in this auditor’s report. 28. My opinion on the financial statements and findings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon. 29. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements and the selected programme presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated. 30. I did not receive the other information prior to the date of this auditor’s report. When I do receive and read this information, if I conclude that there is a material misstatement therein, I am required to communicate the matter to those charged with governance and request that the other information be corrected. If the other information is not corrected, I may have to retract this auditor’s report and re-issue an amended report as appropriate. However, if it is corrected this will not be necessary.

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Internal control deficiencies

31. I considered internal control relevant to my audit of the financial statements, reported performance information and compliance with applicable legislation; however, my objective was not to express any form of assurance on it. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on the annual performance report and the findings on compliance with legislation included in this report. 32. Leadership did not take appropriate action with regard to weaknesses in controls in the finance and strategic management directorates, resulting in the re-occurrence of material misstatements in the reported performance information and inadequate consequence management process.

Other reports

33. I draw attention to the following engagements conducted by various parties which had, or could have, an impact on the matters reported in the department’s financial statements, reported performance information, compliance with applicable legislation and other related matters. These reports did not form part of my opinion on the financial statements or my findings on the reported performance information or compliance with legislation. 34. Public protectors report on an investigation into allegations of improper conduct and maladministration relating to the misappropriation of public funds by the Department of Sports, Arts and Culture involving one of its public entities. The investigation by the Public Protector was concluded on 21 January 2020.

Kimberley

30 September 2020

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Annexure – Auditor-general’s responsibility for the audit 1. As part of an audit in accordance with the ISAs, I exercise professional judgement and maintain professional scepticism throughout my audit of the financial statements and the procedures performed on reported performance information for the selected programme and on the department’s compliance with respect to the selected subject matters.

Financial statements 2. In addition to my responsibility for the audit of the financial statements as described in this auditor’s report, I also:  identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error; design and perform audit procedures responsive to those risks; and obtain audit evidence that is sufficient and appropriate to provide a basis for my opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations or the override of internal control

 obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the department’s internal control

 evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the accounting officer

 conclude on the appropriateness of the accounting officer’s use of the going concern basis of accounting in the preparation of the financial statements. I also conclude, based on the audit evidence obtained, whether a material uncertainty exists relating to events or conditions that may cast significant doubt on the ability of the Department of Sports, Arts and Culture to continue as a going concern. If I conclude that a material uncertainty exists, I am required to draw attention in my auditor’s report to the related disclosures in the financial statements about the material uncertainty or, if such disclosures are inadequate, to modify my opinion on the financial statements. My conclusions are based on the information available to me at the date of this auditor’s report. However, future events or conditions may cause a department to cease operating as a going concern

 evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.

Communication with those charged with governance 3. I communicate with the accounting officer regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that I identify during my audit.

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4. I also confirm to the accounting officer that I have complied with relevant ethical requirements regarding independence, and communicate all relationships and other matters that may reasonably be thought to have a bearing on my independence and, where applicable, actions taken to eliminate threats or safeguards applied.

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ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

17. ANNUAL FINANCIAL STATEMENTS

Appropriation Statement 135

Notes to the Appropriation Statement 156

Statement of Financial Performance 159

Statement of Financial Position 160

Statement of Changes in Net Assets 161

Cash Flow Statement 162

Notes to the Annual Financial Statements (including Accounting policies) 163

Annexures 200

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APPROPRIATION STATEMENT for the year ended 31 March 2020

Appropriation per programme 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Voted funds and Direct charges R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Programme 1 ADMINISTRATION 87 978 - - 87 978 83 995 3 983 95.5% 83 720 83 337 2 CULTURAL AFFAIRS 66 508 - - 66 508 62 674 3 834 94.2% 73 662 69 115 3 LIBRARY AND ARCHIVES SERVICES 190 082 - - 190 082 187 699 2 383 98.7% 205 496 201 173 4 SPORT AND RECREATION 61 037 - - 61 037 59 397 1 640 97.3% 60 621 58 191 TOTAL 405 605 - - 405 605 393 765 11 840 97.1% 423 499 411 816 Reconciliation with Statement of Financial Performance Add: Departmental receipts 82 - 56 - NRF Receipts - - - - Aid assistance - - - -

Actual amounts per Statement of Financial Performance (Total 405 687 423 555 Add:Revenue) Aid assistance - - Prior year unauthorised expenditure approved without funding - -

Actual amounts per Statement of Financial Performance Expenditure 393 765 411 816

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APPROPRIATION STATEMENT for the year ended 31 March 2020

Appropriation per economic classification 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 297 577 (5 341) - 292 236 282 335 9 901 96.6% 296 789 290 810 Compensation of employees 190 746 (966) - 189 780 183 526 6 254 96.7% 172 029 169 802 Salaries and wages 162 807 (902) - 161 905 157 344 4 561 97.2% 149 345 147 647 Social contributions 27 939 (64) - 27 875 26 182 1 693 93.9% 22 684 22 155 Goods and services 106 831 (4 376) - 102 455 98 809 3 646 96.4% 124 714 120 941 Administrative fees 1 777 318 - 2 095 1 993 102 95.1% 2 550 2 625 Advertising 729 (88) - 641 632 9 98.6% 1 482 1 474 Minor assets 10 256 (1 464) - 8 792 8 638 154 98.2% 14 818 13 804 Audit costs: External 3 783 (365) - 3 418 3 135 283 91.7% 3 507 3 507 Bursaries: Employees 205 (121) - 84 84 - 100.0% 35 35 Catering: Departmental activities 5 267 210 - 5 477 5 447 30 99.5% 5 862 5 787 Communication (G&S) 2 654 (336) - 2 318 2 019 299 87.1% 2 465 2 454 Computer services 10 816 (3 805) - 7 011 6 425 586 91.6% 14 175 14 154 Consultants: Business and advisory services 1 122 - 123 123 - 100.0% 193 193 Infrastructure and planning services ------70 - Legal services 34 71 - 105 105 - 100.0% 3 3 Contractors 2 065 (157) - 1 908 1 659 249 86.9% 4 961 4 706 Agency and support / outsourced services 293 (242) - 51 38 13 74.5% 82 3 Entertainment 36 (23) - 13 13 - 100.0% 29 29 Fleet services (including government motor transport) 4 124 2 630 - 6 754 6 754 - 100.0% 8 258 8 224 Inventory: Clothing material and accessories 418 (418) ------Inventory: Learner and teacher support material 12 133 - 145 145 - 100.0% 269 269 Inventory: Materials and supplies 7 179 (1 745) - 5 434 5 434 - 100.0% 6 436 5 745 Consumable supplies 1 879 (74) - 1 805 1 698 107 94.1% 1 697 1 678 Consumable: Stationery, printing and office supplies 1 403 29 - 1 432 1 392 40 97.2% 1 776 1 716 Operating leases 9 610 (417) - 9 193 9 122 71 99.2% 7 874 7 874 Property payments 18 477 (786) - 17 691 17 138 553 96.9% 15 232 13 791 Transport provided: Departmental activity 2 496 99 - 2 595 2 317 278 89.3% 3 560 3 547 Travel and subsistence 18 700 2 115 - 20 815 20 562 253 98.8% 23 206 23 104 Training and development 898 (193) - 705 389 316 55.2% 947 923 Operating payments 1 295 265 - 1 560 1 560 - 100.0% 1 517 1 411 Venues and facilities 314 (196) - 118 97 21 82.2% 544 719 Rental and hiring 2 110 62 - 2 172 1 890 282 87.0% 3 166 3 166 Interest and rent on land - 1 - 1 - 1 - 46 45 Interest (Incl. interest on unitary payments (PPP)) - 1 - 1 - 1 - 46 45

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APPROPRIATION STATEMENT for the year ended 31 March 2020

Appropriation per economic classification 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Transfers and subsidies 62 162 - - 62 162 61 410 752 98.8% 60 646 59 253 Provinces and municipalities 34 513 - - 34 513 34 038 475 98.6% 32 913 32 913 Municipalities 34 513 - - 34 513 34 038 475 98.6% 32 913 32 913 Municipal bank accounts 34 513 - - 34 513 34 038 475 98.6% 32 913 32 913 Departmental agencies and accounts 25 232 50 - 25 282 25 116 166 99.3% 24 808 23 859 Departmental agencies 25 232 50 - 25 282 25 116 166 99.3% 24 808 23 859 Higher education institutions 800 - - 800 800 - 100.0% 700 700 Non-profit institutions 1 010 2 - 1 012 1 011 1 99.9% 1 470 1 169 Households 607 (52) - 555 445 110 80.2% 755 612 Social benefits 62 - - 62 62 - 100.0% 244 243 Other transfers to households 545 (52) - 493 383 110 77.7% 511 369 Payments for capital assets 45 866 5 199 - 51 065 49 878 1 187 97.7% 66 064 61 775 Buildings and other fixed structures 39 516 332 - 39 848 39 287 561 98.6% 56 837 52 758 Buildings 38 716 1 034 - 39 750 39 190 560 98.6% 56 837 52 758 Other fixed structures 800 (702) - 98 97 1 99.0% - - Machinery and equipment 6 350 4 867 - 11 217 10 591 626 94.4% 9 173 9 017 Transport equipment 2 912 2 720 - 5 632 5 588 44 99.2% 5 875 5 873 Other machinery and equipment 3 438 2 147 - 5 585 5 003 582 89.6% 3 298 3 144 Payment for financial assets - 142 - 142 142 - 100.0% - - 405 605 - - 405 605 393 765 11 840 97.1% 423 499 411 816

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APPROPRIATION STATEMENT for the year ended 31 March 2020

Programme 1: ADMINISTRATION 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Sub programme 1 OFFICE OF THE MEC 13 413 550 - 13 963 13 553 410 97.1% 12 831 12 548 2 CORPORATE SERVICES 74 565 (550) - 74 015 70 442 3 573 95.2% 70 889 70 789 87 978 - - 87 978 83 995 3 983 95.5% 83 720 83 337

Economic classification Current payments 85 219 (142) - 85 077 81 411 3 666 95.7% 80 976 80 606 Compensation of employees 63 050 - - 63 050 60 050 3 000 95.2% 59 206 58 852 Salaries and wages 55 079 - - 55 079 52 938 2 141 96.1% 52 215 51 943 Social contributions 7 971 - - 7 971 7 112 859 89.2% 6 991 6 909 Goods and services 22 169 (142) - 22 027 21 361 666 97.0% 21 768 21 752 Administrative fees 123 80 - 203 203 - 100.0% 382 382 Advertising 130 20 - 150 150 - 100.0% 206 206 Minor assets 324 (41) - 283 283 - 100.0% 105 105 Audit costs: External 2 183 - - 2 183 1 900 283 87.0% 1 816 1 816 Bursaries: Employees 100 (21) - 79 79 - 100.0% 35 35 Catering: Departmental activities 285 (76) - 209 209 - 100.0% 302 302 Communication (G&S) 1 628 (28) - 1 600 1 367 233 85.4% 1 731 1 731 Computer services 857 (42) - 815 670 145 82.2% 1 322 1 322 Consultants: Business and advisory services 1 122 - 123 123 - 100.0% 193 193 Legal services 34 70 - 104 104 - 100.0% 3 3 Contractors 253 (112) - 141 141 - 100.0% 207 207 Agency and support / outsourced services 11 (11) ------Entertainment 36 (23) - 13 13 - 100.0% 29 29 Fleet services (including government motor transport) 1 784 224 - 2 008 2 008 - 100.0% 2 164 2 164 Consumable supplies 225 6 - 231 231 - 100.0% 303 292 Consumable: Stationery, printing and office supplies 526 (140) - 386 386 - 100.0% 295 295 Operating leases 4 068 (226) - 3 842 3 842 - 100.0% 3 386 3 386 Property payments 4 181 (108) - 4 073 4 068 5 99.9% 3 196 3 196 Travel and subsistence 4 544 232 - 4 776 4 776 - 100.0% 5 105 5 105 Training and development 488 (99) - 389 389 - 100.0% 444 444 Operating payments 388 5 - 393 393 - 100.0% 386 381 Venues and facilities - 26 - 26 26 - 100.0% 158 158 Interest and rent on land ------2 2 Interest (Incl. interest on unitary payments (PPP)) ------2 2 Transfers and subsidies 388 - - 388 222 166 57.2% 499 487 Departmental agencies and accounts 171 - - 171 5 166 2.9% 171 165 Departmental agencies 171 - - 171 5 166 2.9% 171 165 Non-profit institutions 84 (13) - 71 71 - 100.0% 110 109 Households 133 13 - 146 146 - 100.0% 218 213 Social benefits 17 - - 17 17 - 100.0% 116 116 Other transfers to households 116 13 - 129 129 - 100.0% 102 97 Payments for capital assets 2 371 - - 2 371 2 220 151 93.6% 2 245 2 244 Machinery and equipment 2 371 - - 2 371 2 220 151 93.6% 2 245 2 244 Transport equipment 1 433 156 - 1 589 1 589 - 100.0% 1 630 1 629 Other machinery and equipment 938 (156) - 782 631 151 80.7% 615 615 Payment for financial assets - 142 - 142 142 - 100.0% - - 87 978 - - 87 978 83 995 3 983 95.5% 83 720 83 337 -138-

DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 1.1: OFFICE OF THE MEC 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 12 737 472 - 13 209 12 804 405 96.9% 12 166 11 894 Compensation of employees 8 289 - - 8 289 7 889 400 95.2% 8 112 7 840 Salaries and wages 7 562 - - 7 562 7 244 318 95.8% 7 421 7 149 Social contributions 727 - - 727 645 82 88.7% 691 691 Goods and services 4 448 472 - 4 920 4 915 5 99.9% 4 053 4 053 Administrative fees 57 60 - 117 117 - 100.0% 78 78 Advertising 62 (62) - - - - - 118 118 Minor assets 6 - - 6 6 - 100.0% - - Catering: Departmental activities 31 (10) - 21 21 - 100.0% 121 121 Communication (G&S) 180 (28) - 152 152 - 100.0% 222 222 Computer services 69 (11) - 58 58 - 100.0% 139 139 Contractors 8 (7) - 1 1 - 100.0% 96 96 Entertainment 20 (9) - 11 11 - 100.0% 22 22 Fleet services (including government motor transport) 384 23 - 407 407 - 100.0% 407 407 Consumable supplies 68 8 - 76 76 - 100.0% 96 96 Consumable: Stationery, printing and office supplies 58 (30) - 28 28 - 100.0% 37 37 Operating leases - 4 - 4 4 - 100.0% - - Property payments 1 188 (38) - 1 150 1 145 5 99.6% 1 121 1 121 Travel and subsistence 2 267 580 - 2 847 2 847 - 100.0% 1 568 1 568 Operating payments 50 (25) - 25 25 - 100.0% 28 28 Venues and facilities - 17 - 17 17 - 100.0% - - Interest and rent on land ------1 1 Interest (Incl. interest on unitary payments (PPP)) ------1 1 Transfers and subsidies 205 - - 205 201 4 98.0% 205 195 Departmental agencies and accounts 5 - - 5 1 4 20.0% 5 1 Departmental agencies (non-business entities) 5 - - 5 1 4 20.0% 5 1 Non-profit institutions 84 (13) - 71 71 - 100.0% 110 109 Households 116 13 - 129 129 - 100.0% 90 85 Other transfers to households 116 13 - 129 129 - 100.0% 90 85 Payments for capital assets 471 78 - 549 548 1 99.8% 460 459 Machinery and equipment 471 78 - 549 548 1 99.8% 460 459 Transport equipment 423 43 - 466 466 - 100.0% 425 424 Other machinery and equipment 48 35 - 83 82 1 98.8% 35 35 Total 13 413 550 - 13 963 13 553 410 97.1% 12 831 12 548

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 1.2: CORPORATE SERVICES 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 72 482 (614) - 71 868 68 607 3 261 95.5% 68 810 68 712 Compensation of employees 54 761 - - 54 761 52 161 2 600 95.3% 51 094 51 012 Salaries and wages 47 517 - - 47 517 45 694 1 823 96.2% 44 794 44 794 Social contributions 7 244 - - 7 244 6 467 777 89.3% 6 300 6 218 Goods and services 17 721 (614) - 17 107 16 446 661 96.1% 17 715 17 699 Administrative fees 66 20 - 86 86 - 100.0% 304 304 Advertising 68 82 - 150 150 - 100.0% 88 88 Minor assets 318 (41) - 277 277 - 100.0% 105 105 Audit costs: External 2 183 - - 2 183 1 900 283 87.0% 1 816 1 816 Bursaries: Employees 100 (21) - 79 79 - 100.0% 35 35 Catering: Departmental activities 254 (66) - 188 188 - 100.0% 181 181 Communication (G&S) 1 448 - 1 448 1 215 233 83.9% 1 509 1 509 Computer services 788 (31) - 757 612 145 80.8% 1 183 1 183 Consultants: Business and advisory services 1 122 - 123 123 - 100.0% 193 193 Legal services 34 70 - 104 104 - 100.0% 3 3 Contractors 245 (105) - 140 140 - 100.0% 111 111 Agency and support / outsourced services 11 (11) ------Entertainment 16 (14) - 2 2 - 100.0% 7 7 Fleet services (including government motor transport) 1 400 201 - 1 601 1 601 - 100.0% 1 757 1 757 Consumable supplies 157 (2) - 155 155 - 100.0% 207 196 Consumable: Stationery, printing and office supplies 468 (110) - 358 358 - 100.0% 258 258 Operating leases 4 068 (230) - 3 838 3 838 - 100.0% 3 386 3 386 Property payments 2 993 (70) - 2 923 2 923 - 100.0% 2 075 2 075 Travel and subsistence 2 277 (348) - 1 929 1 929 - 100.0% 3 537 3 537 Training and development 488 (99) - 389 389 - 100.0% 444 444 Operating payments 338 30 - 368 368 - 100.0% 358 353 Venues and facilities - 9 - 9 9 - 100.0% 158 158 Interest and rent on land ------1 1 Interest (Incl. interest on unitary payments (PPP)) ------1 1 Transfers and subsidies 183 - - 183 21 162 11.5% 294 292 Departmental agencies and accounts 166 - - 166 4 162 2.4% 166 164 Departmental agencies (non-business entities) 166 - 166 4 162 2.4% 166 164 Households 17 - - 17 17 - 100.0% 128 128 Social benefits 17 - 17 17 - 100.0% 116 116 Other transfers to households ------12 12 Payments for capital assets 1 900 (78) - 1 822 1 672 150 91.8% 1 785 1 785 Machinery and equipment 1 900 (78) - 1 822 1 672 150 91.8% 1 785 1 785 Transport equipment 1 010 113 - 1 123 1 123 - 100.0% 1 205 1 205 Other machinery and equipment 890 (191) - 699 549 150 78.5% 580 580 Payment for financial assets - 142 - 142 142 - 100.0% - - Total 74 565 (550) - 74 015 70 442 3 573 95.2% 70 889 70 789

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Programme 2: CULTURAL AFFAIRS 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Sub programme 1 MANAGEMENT 4 655 - - 4 655 3 793 862 81.5% 2 659 2 409 2 ARTS AND CULTURE 33 211 - - 33 211 31 249 1 962 94.1% 40 170 36 828 3 MUSEUM SERVICES 19 197 (21) - 19 176 18 813 363 98.1% 20 893 20 292 4 HERITAGE RESOURCE SERVICES 5 413 21 - 5 434 5 415 19 99.7% 6 285 5 990 5 LANGUAGE SERVICES 4 032 - - 4 032 3 404 628 84.4% 3 655 3 596 66 508 - - 66 508 62 674 3 834 94.2% 73 662 69 115

Economic classification Current payments 52 996 - - 52 996 49 453 3 543 93.3% 56 305 53 215 Compensation of employees 34 518 - - 34 518 33 160 1 358 96.1% 32 678 31 833 Salaries and wages 29 616 (126) - 29 490 28 394 1 096 96.3% 28 210 27 406 Social contributions 4 902 126 - 5 028 4 766 262 94.8% 4 468 4 427 Goods and services 18 478 - - 18 478 16 293 2 185 88.2% 23 626 21 381 Administrative fees 1 024 16 - 1 040 955 85 91.8% 1 141 1 231 Advertising 265 8 - 273 264 9 96.7% 945 945 Minor assets 655 (477) - 178 39 139 21.9% 464 57 Catering: Departmental activities 2 138 29 - 2 167 2 141 26 98.8% 1 683 1 683 Communication (G&S) 130 3 - 133 116 17 87.2% 84 84 Computer services 212 (30) - 182 31 151 17.0% 21 21 Contractors 1 518 (37) - 1 481 1 264 217 85.3% 3 642 3 630 Agency and support / outsourced services 37 - - 37 24 13 64.9% 3 3 Fleet services (including government motor transport) 77 39 - 116 116 - 100.0% 95 61 Inventory: Materials and supplies ------670 - Consumable supplies 653 1 - 654 609 45 93.1% 287 287 Consumable: Stationery, printing and office supplies 78 - - 78 45 33 57.7% 153 133 Operating leases 1 165 (2) - 1 163 1 092 71 93.9% 917 917 Property payments 4 233 - - 4 233 3 685 548 87.1% 4 938 3 550 Transport provided: Departmental activity 1 353 - - 1 353 1 075 278 79.5% 1 638 1 638 Travel and subsistence 2 176 262 - 2 438 2 431 7 99.7% 3 664 3 663 Training and development 264 - - 264 - 264 - 334 334 Operating payments 468 188 - 656 656 - 100.0% 280 280 Venues and facilities ------172 369 Rental and hiring 2 032 - - 2 032 1 750 282 86.1% 2 495 2 495 Interest and rent on land ------1 1 Interest (Incl. interest on unitary payments (PPP)) ------1 1 Transfers and subsidies 13 046 - - 13 046 13 015 31 99.8% 16 524 15 566 Departmental agencies and accounts 12 251 - - 12 251 12 251 - 100.0% 15 627 14 672 Departmental agencies 12 251 - - 12 251 12 251 - 100.0% 15 627 14 672 Non-profit institutions 650 - - 650 650 - 100.0% 660 660 Households 145 - - 145 114 31 78.6% 237 234 Social benefits 45 - - 45 45 - 100.0% 113 112 Other transfers to households 100 - - 100 69 31 69.0% 124 122 Payments for capital assets 466 - - 466 206 260 44.2% 833 334 Buildings and other fixed structures - 97 - 97 97 - 100.0% 563 76 Buildings ------563 76 Other fixed structures - 97 - 97 97 - 100.0% - - Machinery and equipment 466 (97) - 369 109 260 29.5% 270 258 Transport equipment 69 - - 69 26 43 37.7% 21 20 Other machinery and equipment 397 (97) - 300 83 217 27.7% 249 238 66 508 - - 66 508 62 674 3 834 94.2% 73 662 69 115 -141-

DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 2.1: MANAGEMENT 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 4 555 - - 4 555 3 724 831 81.8% 2 508 2 268 Compensation of employees 1 679 - - 1 679 1 180 499 70.3% 1 874 1 668 Salaries and wages 1 504 - - 1 504 1 083 421 72.0% 1 874 1 576 Social contributions 175 - - 175 97 78 55.4% - 92 Goods and services 2 876 - - 2 876 2 544 332 88.5% 634 600 Administrative fees 9 2 - 11 11 - 100.0% 14 14 Minor assets ------21 21 Catering: Departmental activities 2 - - 2 2 - 100.0% 2 2 Communication (G&S) 39 - - 39 36 3 92.3% 16 16 Consumable supplies 1 - - 1 1 - 100.0% 2 2 Consumable: Stationery, printing and office supplies ------1 1 Operating leases 1 165 (8) - 1 157 1 086 71 93.9% - - Property payments 1 245 - - 1 245 1 214 31 97.5% - - Travel and subsistence 188 6 - 194 194 - 100.0% 311 277 Training and development 227 - - 227 - 227 - 267 267 Transfers and subsidies 100 - - 100 69 31 69.0% 89 87 Households 100 - - 100 69 31 69.0% 89 87 Other transfers to households 100 - - 100 69 31 69.0% 89 87 Payments for capital assets ------62 54 Machinery and equipment ------62 54 Other machinery and equipment ------62 54 Total 4 655 - - 4 655 3 793 862 81.5% 2 659 2 409

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 2.2: ARTS AND CULTURE 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 25 859 - - 25 859 24 005 1 854 92.8% 31 332 29 178 Compensation of employees 11 130 - - 11 130 10 953 177 98.4% 9 968 9 968 Salaries and wages 9 252 84 - 9 336 9 336 - 100.0% 8 341 8 341 Social contributions 1 878 (84) - 1 794 1 617 177 90.1% 1 627 1 627 Goods and services 14 729 - - 14 729 13 052 1 677 88.6% 21 363 19 209 Administrative fees 1 005 - - 1 005 921 84 91.6% 1 022 1 112 Advertising 265 - - 265 256 9 96.6% 931 931 Minor assets 627 (477) - 150 14 136 9.3% 435 28 Catering: Departmental activities 2 103 29 - 2 132 2 132 - 100.0% 1 640 1 640 Communication (G&S) 77 - - 77 63 14 81.8% 55 55 Computer services 52 - - 52 31 21 59.6% 21 21 Contractors 1 478 - - 1 478 1 264 214 85.5% 3 098 3 122 Agency and support / outsourced services 37 - - 37 24 13 64.9% 3 3 Fleet services (including government motor transport) 77 20 - 97 97 - 100.0% 55 55 Inventory: Materials and supplies ------670 - Consumable supplies 652 - - 652 607 45 93.1% 284 284 Consumable: Stationery, printing and office supplies 50 - - 50 23 27 46.0% 113 113 Operating leases - 6 - 6 6 - 100.0% 917 917 Property payments 2 988 - - 2 988 2 471 517 82.7% 4 938 3 550 Transport provided: Departmental activity 1 353 - - 1 353 1 075 278 79.5% 1 420 1 420 Travel and subsistence 1 428 234 - 1 662 1 662 - 100.0% 2 775 2 775 Training and development 37 - - 37 - 37 - 67 67 Operating payments 468 188 - 656 656 - 100.0% 280 280 Venues and facilities ------144 341 Rental and hiring 2 032 - - 2 032 1 750 282 86.1% 2 495 2 495 Interest and rent on land ------1 1 Interest (Incl. interest on unitary payments (PPP)) ------1 1 Transfers and subsidies 7 135 - - 7 135 7 135 - 100.0% 8 107 7 407 Departmental agencies and accounts 7 135 - - 7 135 7 135 - 100.0% 8 037 7 337 Departmental agencies (non-business entities) 7 135 - - 7 135 7 135 - 100.0% 8 037 7 337 Non-profit institutions ------10 10 Households ------60 60 Social benefits ------25 25 Other transfers to households ------35 35 Payments for capital assets 217 - - 217 109 108 50.2% 731 243 Buildings and other fixed structures ------563 76 Buildings ------563 76 Machinery and equipment 217 - - 217 109 108 50.2% 168 167 Transport equipment 69 - - 69 26 43 37.7% 21 20 Other machinery and equipment 148 - - 148 83 65 56.1% 147 147 Total 33 211 - - 33 211 31 249 1 962 94.1% 40 170 36 828

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 2.3: MUSEUM SERVICES 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 15 816 (21) - 15 795 15 432 363 97.7% 15 419 14 819 Compensation of employees 15 816 (22) - 15 794 15 431 363 97.7% 15 405 14 805 Salaries and wages 13 493 (129) - 13 364 13 001 363 97.3% 12 958 12 574 Social contributions 2 323 107 - 2 430 2 430 - 100.0% 2 447 2 231 Goods and services - 1 - 1 1 - 100.0% 14 14 Administrative fees ------13 13 Travel and subsistence - 1 - 1 1 - 100.0% 1 1 Transfers and subsidies 3 381 - - 3 381 3 381 - 100.0% 5 474 5 473 Departmental agencies and accounts 3 336 - - 3 336 3 336 - 100.0% 5 386 5 386 Departmental agencies (non-business entities) 3 336 - - 3 336 3 336 - 100.0% 5 386 5 386 Households 45 - - 45 45 - 100.0% 88 87 Social benefits 45 - - 45 45 - 100.0% 88 87 Total 19 197 (21) - 19 176 18 813 363 98.1% 20 893 20 292

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 2.4: HERITAGE RESOURCE SERVICES 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 2 884 21 - 2 905 2 888 17 99.4% 3 391 3 354 Compensation of employees 2 542 22 - 2 564 2 564 - 100.0% 2 343 2 342 Salaries and wages 2 333 (81) - 2 252 2 252 - 100.0% 2 152 2 152 Social contributions 209 103 - 312 312 - 100.0% 191 190 Goods and services 342 (1) - 341 324 17 95.0% 1 048 1 012 Administrative fees 10 - - 10 9 1 90.0% 58 58 Advertising - 8 - 8 8 - 100.0% 14 14 Minor assets 3 - - 3 - 3 - 8 8 Catering: Departmental activities 15 - - 15 5 10 33.3% 17 17 Communication (G&S) 8 (1) - 7 7 - 100.0% 8 8 Contractors 40 (37) - 3 - 3 - 544 508 Fleet services (including government motor transport) - 8 - 8 8 - 100.0% 6 6 Consumable supplies ------1 1 Consumable: Stationery, printing and office supplies 8 - - 8 8 - 100.0% 19 19 Transport provided: Departmental activity ------218 218 Travel and subsistence 258 21 - 279 279 - 100.0% 155 155 Transfers and subsidies 2 430 - - 2 430 2 430 - 100.0% 2 854 2 599 Departmental agencies and accounts 1 780 - - 1 780 1 780 - 100.0% 2 204 1 949 Departmental agencies (non-business entities) 1 780 - - 1 780 1 780 - 100.0% 2 204 1 949 Non-profit institutions 650 - - 650 650 - 100.0% 650 650 Payments for capital assets 99 - - 99 97 2 98.0% 40 37 Buildings and other fixed structures - 97 - 97 97 - 100.0% - - Other fixed structures - 97 - 97 97 - 100.0% - - Machinery and equipment 99 (97) - 2 - 2 - 40 37 Other machinery and equipment 99 (97) - 2 - 2 - 40 37 Total 5 413 21 - 5 434 5 415 19 99.7% 6 285 5 990

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 2.5: LANGUAGE SERVICES 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 3 882 - - 3 882 3 404 478 87.7% 3 655 3 596 Compensation of employees 3 351 - - 3 351 3 032 319 90.5% 3 088 3 050 Salaries and wages 3 034 - - 3 034 2 722 312 89.7% 2 885 2 763 Social contributions 317 - - 317 310 7 97.8% 203 287 Goods and services 531 - - 531 372 159 70.1% 567 546 Administrative fees - 14 - 14 14 - 100.0% 34 34 Minor assets 25 - - 25 25 - 100.0% - - Catering: Departmental activities 18 - - 18 2 16 11.1% 24 24 Communication (G&S) 6 4 - 10 10 - 100.0% 5 5 Computer services 160 (30) - 130 - 130 - - - Fleet services (including government motor transport) - 11 - 11 11 - 100.0% 34 - Consumable supplies - 1 - 1 1 - 100.0% - - Consumable: Stationery, printing and office supplies 20 - - 20 14 6 70.0% 20 - Travel and subsistence 302 - - 302 295 7 97.7% 422 455 Venues and facilities ------28 28 Payments for capital assets 150 - - 150 - 150 - - - Machinery and equipment 150 - - 150 - 150 - - - Other machinery and equipment 150 - - 150 - 150 - - - Total 4 032 - - 4 032 3 404 628 84.4% 3 655 3 596

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Programme 3: LIBRARY AND ARCHIVES SERVICES 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Sub programme 1 MANAGEMENT 504 7 - 511 498 13 97.5% 529 477 2 LIBRARY SERVICES 185 167 - - 185 167 183 954 1 213 99.3% 201 603 197 601 3 ARCHIVES 4 411 (7) - 4 404 3 247 1 157 73.7% 3 364 3 095 190 082 - - 190 082 187 699 2 383 98.7% 205 496 201 173

Economic classification Current payments 116 260 (5 180) - 111 080 109 388 1 692 98.5% 112 606 111 510 Compensation of employees 72 697 (733) - 71 964 70 763 1 201 98.3% 60 807 60 529 Salaries and wages 61 265 (1 193) - 60 072 59 021 1 051 98.3% 51 948 51 880 Social contributions 11 432 460 - 11 892 11 742 150 98.7% 8 859 8 649 Goods and services 43 563 (4 447) - 39 116 38 625 491 98.8% 51 758 50 919 Administrative fees 591 (134) - 457 442 15 96.7% 411 408 Advertising 140 (66) - 74 74 - 100.0% 118 118 Minor assets 9 131 (934) - 8 197 8 197 - 100.0% 14 069 13 463 Audit costs: External 1 600 (365) - 1 235 1 235 - 100.0% 1 691 1 691 Bursaries: Employees 105 (100) - 5 5 - 100.0% - - Catering: Departmental activities 808 (223) - 585 581 4 99.3% 1 037 1 037 Communication (G&S) 754 (226) - 528 482 46 91.3% 593 584 Computer services 9 493 (3 739) - 5 754 5 464 290 95.0% 12 341 12 320 Contractors 24 76 - 100 78 22 78.0% 252 236 Agency and support / outsourced services 110 (110) ------Fleet services (including government motor transport) 1 463 2 096 - 3 559 3 559 - 100.0% 4 633 4 633 Inventory: Learner and teacher support material 12 133 - 145 145 - 100.0% 208 208 Inventory: Materials and supplies 859 (859) ------Consumable supplies 451 30 - 481 419 62 87.1% 370 362 Consumable: Stationery, printing and office supplies 687 195 - 882 875 7 99.2% 1 162 1 162 Operating leases 4 377 (192) - 4 185 4 185 - 100.0% 3 571 3 571 Property payments 7 553 (927) - 6 626 6 626 - 100.0% 5 040 4 987 Travel and subsistence 5 118 699 - 5 817 5 798 19 99.7% 5 498 5 411 Training and development 12 (7) - 5 - 5 - 15 - Operating payments 254 48 - 302 302 - 100.0% 211 210 Venues and facilities 21 26 - 47 26 21 55.3% 140 120 Rental and hiring - 132 - 132 132 - 100.0% 398 398 Interest and rent on land ------41 40 Interest (Incl. interest on unitary payments (PPP)) ------41 40 Transfers and subsidies 36 818 - - 36 818 36 342 476 98.7% 35 578 35 255 Provinces and municipalities 34 513 - - 34 513 34 038 475 98.6% 32 913 32 913 Municipalities 34 513 - - 34 513 34 038 475 98.6% 32 913 32 913 Municipal bank accounts 34 513 - - 34 513 34 038 475 98.6% 32 913 32 913 Departmental agencies and accounts 1 100 50 - 1 150 1 150 - 100.0% 1 150 1 162 Departmental agencies 1 100 50 - 1 150 1 150 - 100.0% 1 150 1 162 Higher education institutions 800 - - 800 800 - 100.0% 700 700 Non-profit institutions 176 15 - 191 190 1 99.5% 700 400 Households 229 (65) - 164 164 - 100.0% 115 80 Social benefits ------15 15 Other transfers to households 229 (65) - 164 164 - 100.0% 100 65 Payments for capital assets 37 004 5 180 - 42 184 41 969 215 99.5% 57 312 54 408 Buildings and other fixed structures 34 204 491 - 34 695 34 694 1 100.0% 52 983 50 198 Buildings 33 404 1 290 - 34 694 34 694 - 100.0% 52 983 50 198 Other fixed structures 800 (799) - 1 - 1 - - - Machinery and equipment 2 800 4 689 - 7 489 7 275 214 97.1% 4 275 4 232 Transport equipment 864 2 266 - 3 130 3 130 - 100.0% 3 249 3 249 Other machinery and equipment 1 936 2 423 - 4 359 4 145 214 95.1% 1 026 983 Software and other intangible assets ------54 - 190 082 - - 190 082 187 699 2 383 98.7% 205 496 201 173 -147-

DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 3.1: MANAGEMENT 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 399 7 - 406 393 13 96.8% 429 412 Compensation of employees 387 - - 387 379 8 97.9% 354 352 Salaries and wages 307 - - 307 303 4 98.7% 348 282 Social contributions 80 - - 80 76 4 95.0% 6 70 Goods and services 12 7 - 19 14 5 73.7% 75 60 Administrative fees ------5 5 Communication (G&S) - 7 - 7 7 - 100.0% - - Travel and subsistence - 7 - 7 7 - 100.0% 55 55 Training and development 12 (7) - 5 - 5 - 15 - Transfers and subsidies 105 - - 105 105 - 100.0% 100 65 Non-profit institutions - 90 - 90 90 - 100.0% - - Households 105 (90) - 15 15 - 100.0% 100 65 Other transfers to households 105 (90) - 15 15 - 100.0% 100 65 Total 504 7 - 511 498 13 97.5% 529 477

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 3.2: LIBRARY SERVICES 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 111 743 (5 180) - 106 563 105 888 675 99.4% 108 901 108 048 Compensation of employees 70 159 (733) - 69 426 69 041 385 99.4% 59 188 58 941 Salaries and wages 59 077 (1 193) - 57 884 57 499 385 99.3% 50 538 50 538 Social contributions 11 082 460 - 11 542 11 542 - 100.0% 8 650 8 403 Goods and services 41 584 (4 447) - 37 137 36 847 290 99.2% 49 713 49 085 Administrative fees 549 (134) - 415 415 - 100.0% 395 395 Advertising 140 (66) - 74 74 - 100.0% 60 60 Minor assets 9 131 (941) - 8 190 8 190 - 100.0% 14 069 13 463 Audit costs: External 1 600 (365) - 1 235 1 235 - 100.0% 1 691 1 691 Bursaries: Employees 105 (100) - 5 5 - 100.0% - - Catering: Departmental activities 765 (223) - 542 542 - 100.0% 911 911 Communication (G&S) 707 (233) - 474 474 - 100.0% 584 584 Computer services 9 455 (3 743) - 5 712 5 422 290 94.9% 12 229 12 229 Contractors - 76 - 76 76 - 100.0% 236 236 Agency and support / outsourced services 110 (110) ------Entertainment ------Fleet services (including government motor transport) 1 389 2 058 - 3 447 3 447 - 100.0% 4 595 4 595 Inventory: Learner and teacher support material 12 133 - 145 145 - 100.0% 208 208 Inventory: Materials and supplies 859 (859) ------Consumable supplies 388 30 - 418 418 - 100.0% 330 330 Consumable: Stationery, printing and office supplies 666 195 - 861 861 - 100.0% 1 117 1 117 Operating leases 4 377 (194) - 4 183 4 183 - 100.0% 3 571 3 571 Property payments 6 249 (937) - 5 312 5 312 - 100.0% 3 771 3 749 Travel and subsistence 4 836 767 - 5 603 5 603 - 100.0% 5 225 5 225 Operating payments 246 41 - 287 287 - 100.0% 203 203 Venues and facilities - 26 - 26 26 - 100.0% 120 120 Rental and hiring - 132 - 132 132 - 100.0% 398 398 Transfers and subsidies 36 713 - - 36 713 36 237 476 98.7% 35 478 35 190 Provinces and municipalities 34 513 - - 34 513 34 038 475 98.6% 32 913 32 913 Municipalities 34 513 - - 34 513 34 038 475 98.6% 32 913 32 913 Municipal bank accounts 34 513 - - 34 513 34 038 475 98.6% 32 913 32 913 Departmental agencies and accounts 1 100 50 - 1 150 1 150 - 100.0% 1 150 1 162 Departmental agencies (non-business entities) 1 100 50 - 1 150 1 150 - 100.0% 1 150 1 162 Higher education institutions 800 - - 800 800 - 100.0% 700 700 Non-profit institutions 176 (75) - 101 100 1 99.0% 700 400 Households 124 25 - 149 149 - 100.0% 15 15 Social benefits ------15 15 Other transfers to households 124 25 - 149 149 - 100.0% - - Payments for capital assets 36 711 5 180 - 41 891 41 829 62 99.8% 57 224 54 385 Buildings and other fixed structures 34 204 491 - 34 695 34 694 1 100.0% 52 983 50 198 Buildings 33 404 1 290 - 34 694 34 694 - 100.0% 52 983 50 198 Other fixed structures 800 (799) - 1 - 1 - Machinery and equipment 2 507 4 689 - 7 196 7 135 61 99.2% 4 187 4 187 Transport equipment 808 2 220 - 3 028 3 028 - 100.0% 3 222 3 222 Other machinery and equipment 1 699 2 469 - 4 168 4 107 61 98.5% 965 965 Software and other intangible assets ------54 - Total 185 167 - - 185 167 183 954 1 213 99.3% 201 603 197 601 -149-

DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 3.3: ARCHIVES 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 4 118 (7) - 4 111 3 107 1 004 75.6% 3 276 3 050 Compensation of employees 2 151 - - 2 151 1 343 808 62.4% 1 265 1 236 Salaries and wages 1 881 - - 1 881 1 219 662 64.8% 1 062 1 060 Social contributions 270 - - 270 124 146 45.9% 203 176 Goods and services 1 967 (7) - 1 960 1 764 196 90.0% 1 970 1 774 Administrative fees 42 - - 42 27 15 64.3% 11 8 Advertising ------58 58 Minor assets - 7 - 7 7 - 100.0% - - Catering: Departmental activities 43 - - 43 39 4 90.7% 126 126 Communication (G&S) 47 - - 47 1 46 2.1% 9 - Computer services 38 4 - 42 42 - 100.0% 112 91 Contractors 24 - - 24 2 22 8.3% 16 - Fleet services (including government motor transport) 74 38 - 112 112 - 100.0% 38 38 Consumable supplies 63 - - 63 1 62 1.6% 40 32 Consumable: Stationery, printing and office supplies 21 - - 21 14 7 66.7% 45 45 Operating leases - 2 - 2 2 - 100.0% - - Property payments 1 304 10 - 1 314 1 314 - 100.0% 1 269 1 238 Travel and subsistence 282 (75) - 207 188 19 90.8% 218 131 Operating payments 8 7 - 15 15 - 100.0% 8 7 Venues and facilities 21 - - 21 - 21 - 20 - Interest and rent on land ------41 40 Interest (Incl. interest on unitary payments (PPP)) ------41 40 Payments for capital assets 293 - - 293 140 153 47.8% 88 45 Machinery and equipment 293 - - 293 140 153 47.8% 88 45 Transport equipment 56 46 - 102 102 - 100.0% 27 27 Other machinery and equipment 237 (46) - 191 38 153 19.9% 61 18 Total 4 411 (7) - 4 404 3 247 1 157 73.7% 3 364 3 095

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Programme 4: SPORT AND RECREATION 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Sub programme 1 MANAGEMENT 23 798 316 - 24 114 23 051 1 063 95.6% 22 595 21 978 2 SPORT 10 693 340 - 11 033 10 993 40 99.6% 11 551 10 459 3 RECREATION 8 782 (310) - 8 472 8 187 285 96.6% 8 633 8 513 4 SCHOOL SPORT 17 764 (346) - 17 418 17 166 252 98.6% 17 842 17 241 61 037 - - 61 037 59 397 1 640 97.3% 60 621 58 191

Economic classification Current payments 43 102 (19) - 43 083 42 083 1 000 97.7% 46 902 45 479 Compensation of employees 20 481 (233) - 20 248 19 553 695 96.6% 19 338 18 588 Salaries and wages 16 847 417 - 17 264 16 991 273 98.4% 16 972 16 418 Social contributions 3 634 (650) - 2 984 2 562 422 85.9% 2 366 2 170 Goods and services 22 621 213 - 22 834 22 530 304 98.7% 27 562 26 889 Administrative fees 39 356 - 395 393 2 99.5% 616 604 Advertising 194 (50) - 144 144 - 100.0% 213 205 Minor assets 146 (12) - 134 119 15 88.8% 180 179 Catering: Departmental activities 2 036 480 - 2 516 2 516 - 100.0% 2 840 2 765 Communication (G&S) 142 (85) - 57 54 3 94.7% 57 55 Computer services 254 6 - 260 260 - 100.0% 491 491 Infrastructure and planning services ------70 - Legal services - 1 - 1 1 - 100.0% - - Contractors 270 (84) - 186 176 10 94.6% 860 633 Agency and support / outsourced services 135 (121) - 14 14 - 100.0% 79 - Fleet services (including government motor transport) 800 271 - 1 071 1 071 - 100.0% 1 366 1 366 Inventory: Clothing material and accessories 418 (418) ------Inventory: Learner and teacher support material ------61 61 Inventory: Materials and supplies 6 320 (886) - 5 434 5 434 - 100.0% 5 766 5 745 Consumable supplies 550 (111) - 439 439 - 100.0% 737 737 Consumable: Stationery, printing and office supplies 112 (26) - 86 86 - 100.0% 166 126 Operating leases - 3 - 3 3 - 100.0% - - Property payments 2 510 249 - 2 759 2 759 - 100.0% 2 058 2 058 Transport provided: Departmental activity 1 143 99 - 1 242 1 242 - 100.0% 1 922 1 909 Travel and subsistence 6 862 922 - 7 784 7 557 227 97.1% 8 939 8 925 Training and development 134 (87) - 47 - 47 - 154 145 Operating payments 185 24 - 209 209 - 100.0% 640 540 Venues and facilities 293 (248) - 45 45 - 100.0% 74 72 Rental and hiring 78 (70) - 8 8 - 100.0% 273 273 Interest and rent on land - 1 - 1 - 1 - 2 2 Interest (Incl. interest on unitary payments (PPP)) - 1 - 1 - 1 - 2 2 Transfers and subsidies 11 910 - - 11 910 11 831 79 99.3% 8 045 7 945 Departmental agencies and accounts 11 710 - - 11 710 11 710 - 100.0% 7 860 7 860 Departmental agencies 11 710 - - 11 710 11 710 - 100.0% 7 860 7 860 Non-profit institutions 100 - - 100 100 - 100.0% - - Households 100 - - 100 21 79 21.0% 185 85 Other transfers to households 100 - - 100 21 79 21.0% 185 85 Payments for capital assets 6 025 19 - 6 044 5 483 561 90.7% 5 674 4 767 Buildings and other fixed structures 5 312 (256) - 5 056 4 496 560 88.9% 3 291 2 484 Buildings 5 312 (256) - 5 056 4 496 560 88.9% 3 291 2 484 Machinery and equipment 713 275 - 988 987 1 99.9% 2 383 2 283 Transport equipment 546 298 - 844 843 1 99.9% 975 975 Other machinery and equipment 167 (23) - 144 144 - 100.0% 1 408 1 308 61 037 - - 61 037 59 397 1 640 97.3% 60 621 58 191 -151-

DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 4.1: MANAGEMENT 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 12 286 319 - 12 605 12 183 422 96.7% 12 763 12 641 Compensation of employees 8 483 (23) - 8 460 8 085 375 95.6% 7 762 7 601 Salaries and wages 6 454 649 - 7 103 7 103 - 100.0% 6 937 6 800 Social contributions 2 029 (672) - 1 357 982 375 72.4% 825 801 Goods and services 3 803 342 - 4 145 4 098 47 98.9% 5 001 5 040 Administrative fees 15 2 - 17 17 - 100.0% 55 55 Advertising 37 (37) - - - - - 138 138 Minor assets 23 (2) - 21 21 - 100.0% 160 160 Catering: Departmental activities 11 64 - 75 75 - 100.0% 27 27 Communication (G&S) 114 (79) - 35 35 - 100.0% 25 25 Computer services 254 6 - 260 260 - 100.0% 491 491 Contractors - 10 - 10 10 - 100.0% - - Fleet services (including government motor transport) 800 271 - 1 071 1 071 - 100.0% 1 366 1 366 Consumable supplies 58 24 - 82 82 - 100.0% 74 74 Consumable: Stationery, printing and office supplies 50 (7) - 43 43 - 100.0% 76 76 Operating leases - 3 - 3 3 - 100.0% - - Property payments 1 724 124 - 1 848 1 848 - 100.0% 1 492 1 492 Travel and subsistence 529 54 - 583 583 - 100.0% 922 961 Training and development 134 (87) - 47 - 47 - 127 127 Operating payments 54 (9) - 45 45 - 100.0% 48 48 Venues and facilities - 5 - 5 5 - 100.0% - - Transfers and subsidies 5 692 - - 5 692 5 613 79 98.6% 4 916 4 816 Departmental agencies and accounts 5 492 - - 5 492 5 492 - 100.0% 4 731 4 731 Departmental agencies (non-business entities) 5 492 - - 5 492 5 492 - 100.0% 4 731 4 731 Non-profit institutions 100 - - 100 100 - 100.0% - - Households 100 - - 100 21 79 21.0% 185 85 Other transfers to households 100 - - 100 21 79 21.0% 185 85 Payments for capital assets 5 820 (3) - 5 817 5 255 562 90.3% 4 916 4 521 Buildings and other fixed structures 5 159 (256) - 4 903 4 342 561 88.6% 2 658 2 284 Buildings 5 159 (256) - 4 903 4 342 561 88.6% 2 658 2 284 Machinery and equipment 661 253 - 914 913 1 99.9% 2 258 2 237 Transport equipment 546 298 - 844 843 1 99.9% 975 975 Other machinery and equipment 115 (45) - 70 70 - 100.0% 1 283 1 262 Total 23 798 316 - 24 114 23 051 1 063 95.6% 22 595 21 978

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 4.2: SPORT 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 9 674 321 - 9 995 9 954 41 99.6% 9 214 8 620 Compensation of employees 3 430 (176) - 3 254 3 215 39 98.8% 2 952 2 951 Salaries and wages 2 968 (124) - 2 844 2 844 - 100.0% 2 605 2 604 Social contributions 462 (52) - 410 371 39 90.5% 347 347 Goods and services 6 244 497 - 6 741 6 739 2 100.0% 6 260 5 667 Administrative fees 8 74 - 82 80 2 97.6% 51 51 Advertising 109 (50) - 59 59 - 100.0% 57 57 Minor assets 66 4 - 70 70 - 100.0% 18 18 Catering: Departmental activities 640 54 - 694 694 - 100.0% 716 716 Communication (G&S) 9 (4) - 5 5 - 100.0% 7 7 Infrastructure and planning services ------70 - Contractors 104 (71) - 33 33 - 100.0% 320 114 Agency and support / outsourced services 93 (93) - - - - - 79 - Inventory: Learner and teacher support material ------61 61 Inventory: Materials and supplies 1 947 (316) - 1 631 1 631 - 100.0% 1 448 1 427 Consumable supplies 79 2 - 81 81 - 100.0% 336 336 Consumable: Stationery, printing and office supplies 10 9 - 19 19 - 100.0% 61 21 Property payments 786 125 - 911 911 - 100.0% 566 566 Transport provided: Departmental activity 525 (59) - 466 466 - 100.0% 239 226 Travel and subsistence 1 686 838 - 2 524 2 524 - 100.0% 1 693 1 640 Training and development ------9 - Operating payments 101 37 - 138 138 - 100.0% 350 250 Venues and facilities 8 19 - 27 27 - 100.0% 2 - Rental and hiring 73 (72) - 1 1 - 100.0% 177 177 Interest and rent on land ------2 2 Interest (Incl. interest on unitary payments (PPP)) ------2 2 Transfers and subsidies 866 - - 866 866 - 100.0% 1 631 1 631 Departmental agencies and accounts 866 - - 866 866 - 100.0% 1 631 1 631 Departmental agencies (non-business entities) 866 - - 866 866 - 100.0% 1 631 1 631 Payments for capital assets 153 19 - 172 173 (1) 100.6% 706 208 Buildings and other fixed structures 153 - - 153 154 (1) 100.7% 633 200 Buildings 153 - - 153 154 (1) 100.7% 633 200 Machinery and equipment - 19 - 19 19 - 100.0% 73 8 Other machinery and equipment - 19 - 19 19 - 100.0% 73 8 Total 10 693 340 - 11 033 10 993 40 99.6% 11 551 10 459

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 4.3: RECREATION 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 8 304 (319) - 7 985 7 700 285 96.4% 8 513 8 393 Compensation of employees 3 247 (19) - 3 228 2 972 256 92.1% 3 109 3 108 Salaries and wages 2 970 (108) - 2 862 2 606 256 91.1% 2 860 2 859 Social contributions 277 89 - 366 366 - 100.0% 249 249 Goods and services 5 057 (301) - 4 756 4 728 28 99.4% 5 404 5 285 Administrative fees 5 48 - 53 53 - 100.0% 69 57 Advertising ------8 - Minor assets 24 - - 24 9 15 37.5% 2 1 Catering: Departmental activities 840 57 - 897 897 - 100.0% 1 027 952 Communication (G&S) 11 - - 11 8 3 72.7% 13 11 Legal services - 1 - 1 1 - 100.0% - - Contractors 114 - - 114 104 10 91.2% 169 148 Agency and support / outsourced services 24 (10) - 14 14 - 100.0% - - Inventory: Clothing material and accessories 418 (418) ------Inventory: Materials and supplies 1 679 288 - 1 967 1 967 - 100.0% 2 170 2 170 Consumable supplies 332 (184) - 148 148 - 100.0% 231 231 Consumable: Stationery, printing and office supplies 35 (26) - 9 9 - 100.0% 17 17 Transport provided: Departmental activity 172 (107) - 65 65 - 100.0% 135 135 Travel and subsistence 1 103 314 - 1 417 1 417 - 100.0% 1 290 1 290 Training and development ------18 18 Operating payments 20 (4) - 16 16 - 100.0% 174 174 Venues and facilities 280 (267) - 13 13 - 100.0% 71 71 Rental and hiring - 7 - 7 7 - 100.0% 10 10 Interest and rent on land - 1 - 1 - 1 - - - Interest (Incl. interest on unitary payments (PPP)) - 1 - 1 - 1 - - - Transfers and subsidies 452 - - 452 452 - 100.0% 82 82 Departmental agencies and accounts 452 - - 452 452 - 100.0% 82 82 Departmental agencies (non-business entities) 452 - - 452 452 - 100.0% 82 82 Payments for capital assets 26 9 - 35 35 - 100.0% 38 38 Machinery and equipment 26 9 - 35 35 - 100.0% 38 38 Other machinery and equipment 26 9 - 35 35 - 100.0% 38 38 Total 8 782 (310) - 8 472 8 187 285 96.6% 8 633 8 513

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

APPROPRIATION STATEMENT for the year ended 31 March 2020

Subprogramme: 4.4: SCHOOL SPORT 2019/20 2018/19 Adjusted Shifting of Virement Final Actual Variance Expenditure as Final Actual Appropriation Funds Appropriation Expenditure % of final Appropriation Expenditure appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 12 838 (340) - 12 498 12 246 252 98.0% 16 412 15 825 Compensation of employees 5 321 (15) - 5 306 5 281 25 99.5% 5 515 4 928 Salaries and wages 4 455 - - 4 455 4 438 17 99.6% 4 570 4 155 Social contributions 866 (15) - 851 843 8 99.1% 945 773 Goods and services 7 517 (325) - 7 192 6 965 227 96.8% 10 897 10 897 Administrative fees 11 232 - 243 243 - 100.0% 441 441 Advertising 48 37 - 85 85 - 100.0% 10 10 Minor assets 33 (14) - 19 19 - 100.0% - - Catering: Departmental activities 545 305 - 850 850 - 100.0% 1 070 1 070 Communication (G&S) 8 (2) - 6 6 - 100.0% 12 12 Contractors 52 (23) - 29 29 - 100.0% 371 371 Agency and support / outsourced services 18 (18) ------Inventory: Materials and supplies 2 694 (858) - 1 836 1 836 - 100.0% 2 148 2 148 Consumable supplies 81 47 - 128 128 - 100.0% 96 96 Consumable: Stationery, printing and office supplies 17 (2) - 15 15 - 100.0% 12 12 Transport provided: Departmental activity 446 265 - 711 711 - 100.0% 1 548 1 548 Travel and subsistence 3 544 (284) - 3 260 3 033 227 93.0% 5 034 5 034 Operating payments 10 - - 10 10 - 100.0% 68 68 Venues and facilities 5 (5) - - - - - 1 1 Rental and hiring 5 (5) - - - - - 86 86 Transfers and subsidies 4 900 - - 4 900 4 900 - 100.0% 1 416 1 416 Departmental agencies and accounts 4 900 - - 4 900 4 900 - 100.0% 1 416 1 416 Departmental agencies (non-business entities) 4 900 - - 4 900 4 900 - 100.0% 1 416 1 416 Payments for capital assets 26 (6) - 20 20 - 100.0% 14 - Machinery and equipment 26 (6) - 20 20 - 100.0% 14 - Other machinery and equipment 26 (6) - 20 20 - 100.0% 14 - Total 17 764 (346) - 17 418 17 166 252 98.6% 17 842 17 241

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2020

1. Detail of transfers and subsidies as per Appropriation Act (after Virement):

Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-F) to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after Virement):

Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3. Detail on payments for financial assets

Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement):

4.1 Per programme Final Actual Variance Variance as a Appropriation Expenditure R’000 % of Final Appropriation Administration Compensation of Employees 63 050 60 050 3 000 5% Goods and Services 22 027 21 361 666 3% Transfers and Subsidies 388 222 166 43% The Department was unable to fill a number of vacancies during the year under review and as such significant under-spending occurred in all programmes which had funded vacancies. This programme was the worse affected which resulted in a 5% under-spending at year end. The under-spending on Goods and Services relates to the non receipt of invoices for contractual obligations (March 2020). These payments reflects as accruals and has been provided for in the 2020/21 financial year. The department provides for an annual transfer to CATHSETA in terms of training and development but due to compliance failures during the year under review, this amount could not be processed.

Cultural Affairs Compensation of Employees 34 518 33 160 1 358 4% Goods and Services 18 478 16 293 2 185 12% Payment for Capital Assets 466 206 260 56% Underspending on Compensation of Employees is attributed to the non filling of vacancies during the year under review. Spending on Goods and Services was influenced by various technical issues relating to sound equipment and translation software. A further reason for the resultant under-spending on goods and services stems from the cancellation of the 2020 Human Rights Day celebrations in terms of the National COVID-19 regulations on public gatherings. Under-spending on Capital Assets was caused due to the Department not being able to procure a number of computers for the Language Laboratory at the Mayibuye Centre.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2020

Sport and Recreation Compensation of Employees 20 248 19 553 695 3% Payment for Capital Assets 6 044 5 483 561 9% This programme was also under-spent on Compensation of Employees due to the non filling of vacant positions. As part the project to upgrade and renovate the Mervyn Erlank Sport Precinct, air conditioning units were procured for several offices. Due to the age of the building and deteriorated electrical infrastructure, these units could not be successfully commissioned at year end. This matter has been included in the department's application for roll-overs.

4.2 Per economic classification Final Actual Variance Variance as a Appropriation Expenditure % of Final Appropriation R’000 R’000 R’000 R’000 Current payments Compensation of employees 189 780 183 526 6 254 3% Goods and services 102 455 98 809 3 646 4% Interest and rent on land 1 - 1 100%

Transfers and subsidies Provinces and municipalities 34 513 34 038 475 1% Departmental agencies and 25 282 25 116 166 1% accounts Higher education institutions 800 800 - 0% Non-profit institutions 1 012 1 011 1 0% Households 555 445 110 20%

Payments for capital assets Buildings and other fixed structures 39 848 39 287 561 1% Machinery and equipment 11 217 10 591 626 6%

Payments for financial assets 142 142 - 0% Compensation of Employees under-spent with 3.3% due to the non filling of a number of staff vacancies in the Department with the underspending on goods and services being influenced by factors such as non receipt of invoices and procurement delays as a result of technical requirements of sound equipment and translation software. Another major reason for the recorded under-spending relates to the cancellation of Human Rights Day in accordance with the 2020 COVID-19 restrictions of public gatherings. Transfers to households were influenced by a change in the provincial policy on the provision of bursaries to non employees while machinery and equipment under-spent due to non procurement of computer equipment.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2020

4.3 Per conditional grant Final Actual Variance Variance as a Appropriatio Expenditure % of Final n Appropriation R’000 R’000 R’000 R’000

Community Library Services Grant 172 054 171 505 549 0% Sport Mass Participation Programme 32 086 31 794 292 1% EPWP grant for social sector 1 000 894 106 11% EPWP integrated grant for provinces 2 154 1 790 364 17% In accordance with the conditions attached to EPWP grants, appointments are made for six month periods. Delays in the appointment process, resignations of workers and general compliance weaknesses resulted in both the grants under-spending during the year under review.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2020

Note 2019/20 2018/19 R'000 R'000 REVENUE Annual appropriation 1 405 605 423 499 Departmental revenue 2 82 56

TOTAL REVENUE 405 687 423 555

EXPENDITURE Current expenditure Compensation of employees 3 183 526 169 802 Goods and services 4 98 809 120 941 Interest and rent on land 5 - 45 Total current expenditure 282 335 290 788

Transfers and subsidies Transfers and subsidies 7 61 410 59 253 Total transfers and subsidies 61 410 59 253

Expenditure for capital assets Tangible assets 8 49 878 61 775 Total expenditure for capital assets 49 878 61 775

Payments for financial assets 6 142 -

TOTAL EXPENDITURE 393 765 411 816

SURPLUS/(DEFICIT) FOR THE YEAR 11 922 11 739

Reconciliation of Net Surplus/(Deficit) for the year Voted funds 11 840 11 683 Annual appropriation 10 529 7 529 Conditional grants 1 311 4 154 Departmental revenue and NRF Receipts 14 82 56 SURPLUS/(DEFICIT) FOR THE YEAR 11 922 11 739

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

STATEMENT OF FINANCIAL POSITION as at 31 March 2020

Note 2019/20 2018/19 R'000 R'000 ASSETS

Current assets 11 526 11 117 Unauthorised expenditure 9 7 428 7 428 Cash and cash equivalents 10 3 912 3 334 Prepayments and advances 11 144 220 Receivables 12 42 135

Non-current assets 597 748 Receivables 12 597 748

TOTAL ASSETS 12 123 11 865

LIABILITIES

Current liabilities 12 123 11 865 Voted funds to be surrendered to the Revenue Fund 13 11 840 11 683 Departmental revenue and NRF Receipts to be 14 surrendered to the Revenue Fund 27 79 Payables 15 256 103

Non-current liabilities Payables 15 - -

TOTAL LIABILITIES 12 123 11 865

NET ASSETS - -

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

STATEMENT OF CHANGES IN NET ASSETS for the year ended 31 March 2020

Note 2019/20 2018/19 R'000 R'000

Capitalisation Reserves Opening balance - - Transfers: Movement in Equity - - Movement in Operational Funds - - Other movements - - Closing balance - -

Recoverable revenue Opening balance - - Transfers: - - Irrecoverable amounts written off - - Debts revised - - Debts recovered (included in departmental receipts) - - Debts raised - - Closing balance - -

Retained funds Opening balance - - Transfer from voted funds to be surrendered (Parliament/Legislatures ONLY) - - Utilised during the year - - Other transfers - - Closing balance - -

Revaluation Reserve Opening balance - - Revaluation adjustment (Housing departments) - - Transfers - - Other - - Closing balance - -

TOTAL - -

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

CASH FLOW STATEMENT for the year ended 31 March 2020

Note 2019/20 2018/19 R'000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES Receipts 405 929 423 783 Annual appropriated funds received 1.1 405 605 423 499 Departmental revenue received 2 323 283 Interest received 2.3 1 1

Net (increase)/decrease in working capital 322 19 Surrendered to Revenue Fund (12 059) (34 526) Current payments (282 335) (290 743) Interest paid 5 - (45) Payments for financial assets (142) - Transfers and subsidies paid (61 410) (59 253) Net cash flow available from operating activities 16 50 305 39 235

CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets 8 (49 878) (61 775) (Increase)/decrease in non-current receivables 12 151 - Net cash flows from investing activities (49 727) (61 775)

CASH FLOWS FROM FINANCING ACTIVITIES Increase/(decrease) in net assets - - Increase/(decrease) in non-current payables - - Net cash flows from financing activities - -

Net increase/(decrease) in cash and cash equivalents 578 -22 540

Cash and cash equivalents at beginning of period 3 334 25 874 Cash and cash equivalents at end of period 10 3 912 3 334

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

Summary of significant accounting policies The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. Management has concluded that the financial statements present fairly the department’s primary and secondary information. The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation. Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1 Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard.

2 Going concern The financial statements have been prepared on a going concern basis.

3 Presentation currency Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4 Rounding Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000). 5 Foreign currency translation Cash flows arising from foreign currency transactions are translated into South African Rands using the spot exchange rates prevailing at the date of payment / receipt. 6 Comparative information 6.1 Prior period comparative information Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.

6.2 Current year comparison with budget A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.

7 Revenue 7.1 Appropriated funds Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective. The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position. 7.2 Departmental revenue Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise. Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position. 7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:  it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and  the amount of revenue can be measured reliably. The accrued revenue is measured at the fair value of the consideration receivable. Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents. Write-offs are made according to the department’s debt write-off policy 8 Expenditure 8.1 Compensation of employees 8.1.1 Salaries and wages Salaries and wages are recognised in the statement of financial performance on the date of payment.

8.1.2 Social contributions Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment. 8.2 Other expenditure Other expenditure (such as goods and services, transfers and subsidies, Interest and rent on land and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold. 8.3 Accruals and payables not recognised Accruals and payables not recognised are recorded in the notes to the financial statements at cost at the reporting date.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

8.4 Leases 8.4.1 Operating leases Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment. The operating lease commitments are recorded in the notes to the financial statements. 8.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment. The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions. Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:  cost, being the fair value of the asset; or  the sum of the minimum lease payments made, including any payments made to acquire ownership at the end of the lease term, excluding interest.

9 Aid Assistance 9.1 Aid assistance received Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value. Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position.

9.2 Aid assistance paid Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position. 10 Cash and cash equivalents Cash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position as a current liability. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts. 11 Prepayments and advances Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost. Prepayments are expensed when the expenditure is confirmed and advances are expensed

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

when the subsistence and travel claim is submitted and processed.

12 Loans and receivables Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. Write- offs are made according to the department’s write-off policy. 13 Investments Investments are recognised in the statement of financial position at cost. 14 Financial assets 14.1 Financial assets (not covered elsewhere) A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial asset. At the reporting date, a department shall measure its financial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. 14.2 Impairment of financial assets Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.

15 Payables Payables recognised in the statement of financial position are recognised at cost.

16 Capital Assets 16.1 Immovable capital assets Immovable assets reflected in the asset register of the department are recorded in the notes to the financial statements at cost or fair value where the cost cannot be determined reliably. Immovable assets acquired in a non-exchange transaction are recorded at fair value at the date of acquisition. Immovable assets are subsequently carried in the asset register at cost and are not currently subject to depreciation or impairment. Subsequent expenditure of a capital nature forms part of the cost of the existing asset when ready for use. Additional information on immovable assets not reflected in the assets register is provided in the notes to financial statements.

16.2 Movable capital assets Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

assets are measured at R1. All assets acquired prior to 1 April 2002 may be recorded at R1. Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature forms part of the cost of the existing asset when ready for use. 16.3 Intangible assets Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition. Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project. Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1. All assets acquired prior to 1 April 2002 may be recorded at R1. Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure of a capital nature forms part of the cost of the existing asset when ready for use. 16.4 Project Costs: Work-in-progress Expenditure of a capital nature is initially recognised in the statement of financial performance at cost when paid. Amounts paid towards capital projects are separated from the amounts recognised and accumulated in work-in-progress until the underlying asset is ready for use. Once ready for use, the total accumulated payments are recorded in an asset register. Subsequent payments to complete the project are added to the capital asset in the asset register. Where the department is not the custodian of the completed project asset, the asset is transferred to the custodian subsequent to completion. 17 Provisions and Contingents 17.1 Provisions Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date. 17.2 Contingent liabilities Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

17.3 Contingent assets Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non- occurrence of one or more uncertain future events not within the control of the department. 17.4 Capital commitments Capital commitments are recorded at cost in the notes to the financial statements. 18 Unauthorised expenditure Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:  approved by Parliament or the Provincial Legislature with funding and the related funds are received; or  approved by Parliament or the Provincial Legislature without funding and is written off against the appropriation in the statement of financial performance; or  transferred to receivables for recovery. Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure.

19 Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables or written off. Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

20 Irregular expenditure Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note. Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery, not condoned and removed or written-off. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

21 Changes in accounting estimates and errors Changes in accounting estimates are applied prospectively in accordance with MCS requirements.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable. 22 Events after the reporting date Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non- adjusting events after the reporting date have been disclosed in the notes to the financial statements.

23 Principal-Agent arrangements The department is party to a principal-agent arrangement for [include details here]. In terms of the arrangement the department is the [principal / agent] and is responsible for [include details here]. All related revenues, expenditures, assets and liabilities have been recognised or recorded in terms of the relevant policies listed herein. Additional disclosures have been provided in the notes to the financial statements where appropriate. 24 Departures from the MCS requirements Management has concluded that the financial statements present fairly the department’s primary and secondary information and the department complied with the Modified Cash Standard. The Department has made no departure from the Modified Cash Standard.

25 Capitalisation reserve The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.

26 Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

27 Related party transactions Related party transactions within the Minister/MEC’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length. The number of individuals and the full compensation of key management personnel is recorded in the notes to the financial statements. 28 Inventories At the date of acquisition, inventories are recognised at cost in the statement of financial performance. Where inventories are acquired as part of a non-exchange transaction, the inventories are

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

measured at fair value as at the date of acquisition. Inventories are subsequently measured at the lower of cost and net realisable value or where intended for distribution (or consumed in the production of goods for distribution) at no or a nominal charge, the lower of cost and current replacement value. The cost of inventories is assigned by using the weighted average cost basis. 29 Public-Private Partnerships Public Private Partnerships are accounted for based on the nature and or the substance of the partnership. The transaction is accounted for in accordance with the relevant accounting policies. A summary of the significant terms of the PPP agreement, the parties to the agreement, and the date of commencement thereof together with the description and nature of the concession fees received, the unitary fees paid, rights and obligations of the department are recorded in the notes to the financial statements.

30 Employee benefits The value of each major class of employee benefit obligation (accruals, payables not recognised and provisions) is disclosed in the Employee benefits note. 31 Transfers of functions Transfers of functions are accounted for by the acquirer by recognising or recording assets acquired and liabilities assumed at their carrying amounts at the date of transfer. Transfers of functions are accounted for by the transferor by derecognising or removing assets and liabilities at their carrying amounts at the date of transfer.

32 Mergers Mergers are accounted for by the combined department by recognising or recording assets acquired and liabilities assumed at their carrying amounts at the date of the merger. Mergers are accounted for by the combining departments by derecognising or removing assets and liabilities at their carrying amounts at the date of the merger.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

1. Annual Appropriation 1.1 Annual Appropriation Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments:

2019/20 2018/19 Final Actual Funds Final Appropriati Funds Appropria Funds not Appropriat on received not tion Received requeste ion requested d/not /not received received R’000 R’000 R’000 R’000 R’000 Administrati on 87 978 87 978 - 83 720 83 720 - Cultural Affairs 66 508 66 508 - 73 662 73 662 - Library and Archives Services 190 082 190 082 - 205 496 205 496 - Sport and Recreation 61 037 61 037 - 60 621 60 621 - Total 405 605 405 605 - 423 499 423 499 -

1.2 Conditional grants

Note 2019/20 2018/19 R’000 R’000 Total grants received 33 207 294 223 809

Provincial grants included in Total Grants received 207 294 223 809

2. Departmental revenue Note 2019/20 2018/19 R’000 R’000 Tax revenue Sales of goods and services other than capital 2.1 assets 290 211 Fines, penalties and forfeits 2.2 21 14 Interest, dividends and rent on land 2.3 1 1 Transactions in financial assets and liabilities 2.4 12 58 Total revenue collected 324 284 Less: Own revenue included in appropriation 14 242 228 Departmental revenue collected 82 56

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

2.1 Sales of goods and services other than capital assets Note 2019/20 2018/19 2 R’000 R’000 Sales of goods and services produced by the department 290 211 Sales by market establishment 290 52 Other sales - 159

Total 290 211

2.2 Fines, penalties and forfeits Note 2019/20 2018/19 2 R’000 R’000 Penalties 21 13 Forfeits - 1 Total 21 14

2.3 Interest, dividends and rent on land Note 2019/20 2018/19 2 R’000 R’000 Interest 1 1 Total 1 1

2.4 Transactions in financial assets and liabilities Note 2019/20 2018/19 2 R’000 R’000 Other Receipts including Recoverable Revenue 12 58 Total 12 58

3. Compensation of employees 3.1 Salaries and Wages Note 2019/20 2018/19 R’000 R’000 Basic salary 127 946 116 942 Performance award 1 111 2 301 Service Based 105 125 Compensative/circumstantial 3 364 4 519 Other non-pensionable allowances 24 818 23 759 Total 157 344 147 646

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

3.2 Social contributions Note 2019/20 2018/19 R’000 R’000 Employer contributions Pension 15 809 13 882 Medical 10 295 8 193 UIF 27 37 Bargaining council 51 44 Total 26 182 22 156

Total compensation of employees 183 526 169 802

Average number of employees 607 653

Compensation of employees includes the remuneration paid to the officials residing in the McGregor Museum, Northern Cape Arts & Culture Council, Northern Cape Heritage Resource Authority and Sol Plaatje Municipality. These officials are appointed at the Department establishment. Details of the compensation are included in note 25.

4. Goods and services Note 2019/20 2018/19 R’000 R’000 Administrative fees 1 991 2 611 Advertising 631 1 486 Minor assets 4.1 8 638 13 804 Bursaries (employees) 83 36 Catering 5 445 5 788 Communication 2 022 2 452 Computer services 4.2 6 425 14 154 Consultants: Business and advisory services 123 194 Legal services 105 3 Contractors 1 660 4 705 Agency and support / outsourced services 38 3 Entertainment 13 29 Audit cost – external 4.3 3 135 3 507 Fleet services 6 754 8 223 Inventory 4.4 5 580 6 015 Consumables 4.5 3 092 3 391 Operating leases 9 122 7 875 Property payments 4.6 17 137 13 791 Rental and hiring 1 890 3 168 Transport provided as part of the departmental activities 2 316 3 547 Travel and subsistence 4.7 20 561 23 102 Venues and facilities 97 721 Training and development 389 923

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

Note 2019/20 2018/19 R’000 R’000 Other operating expenditure 4.8 1 562 1 413 Total 98 809 120 941

4.1 Minor assets Note 2019/20 2018/19 4 R’000 R’000 Tangible assets 8 536 13 596 Library material 7 140 12 669 Machinery and equipment 1 396 927

Intangible assets 102 208 Software 102 208

Total 8 638 13 804

4.2 Computer services Note 2019/20 2018/19 4 R’000 R’000 SITA computer services 3 313 5 025 External computer service providers 3 112 9 129 Total 6 425 14 154

4.3 Audit cost – External Note 2019/20 2018/19 4 R’000 R’000 Regularity audits 3 135 3 507 Total 3 135 3 507

4.4 Inventory Note 2019/20 2018/19 4 R’000 R’000 Learning, teaching and support material 145 270 Materials and supplies 5 435 5 745 Total 5 580 6 015

4.5 Consumables Note 2019/20 2018/19 4 R’000 R’000 Consumable supplies 1 701 1 676 Uniform and clothing 89 - Household supplies 1 321 1 004 Building material and supplies 146 63 IT consumables 68 - Other consumables 77 609 Stationery, printing and office supplies 1 391 1 715 Total 3 092 3 391

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

4.6 Property payments Note 2019/20 2018/19 4 R’000 R’000 Municipal services 3 435 2 942 Property management fees 18 - Property maintenance and repairs 2 496 10 849 Other 11 188 - Total 17 137 13 791

4.7 Travel and subsistence Note 2019/20 2018/19 4 R’000 R’000 Local 19 518 21 046 Foreign 1 043 2 056 Total 20 561 23 102

4.8 Other operating expenditure Note 2019/20 2018/19 4 R’000 R’000 Other 1 562 1 413 Total 1 562 1 413

5. Interest and rent on land Note 2019/20 2018/19 R’000 R’000 Interest paid - 45 Total - 45

6. Payments for financial assets Note 2019/20 2018/19 R’000 R’000 Other material losses written off 6.1 142 - Total 142 -

6.1 Other material losses written off Note 2019/20 2018/19 6 R’000 R’000 Nature of losses Telephone debts written off 142 - Total 142 -

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

7. Transfers and subsidies 2019/20 2018/19 R’000 R’000 Note Provinces and municipalities 34 34 038 32 914 Departmental agencies and accounts Annexure 1B 25 116 23 858 Higher education institutions Annexure 1C 800 700 Non-profit institutions Annexure 1D 1 011 1 169 Households Annexure 1E 445 612 Total 61 410 59 253

8. Expenditure for capital assets Note 2019/20 2018/19 R’000 R’000 Tangible assets 49 878 61 775 Buildings and other fixed structures 31 39 287 52 758 Machinery and equipment 29 10 591 9 017

Total 49 878 61 775

The following amounts have been included as project costs in Expenditure for capital assets Compensation of employees 674 731 Total 674 731

8.1 Analysis of funds utilised to acquire capital assets – 2019/20 Voted funds Aid Total assistance R’000 R’000 R’000 Tangible assets 49 878 - 49 878 Buildings and other fixed structures 39 287 - 39 287 Machinery and equipment 10 591 - 10 591

Total 49 878 - 49 878

8.2 Analysis of funds utilised to acquire capital assets – 2018/19 Voted funds Aid Total assistance R’000 R’000 R’000 Tangible assets 61 775 - 61 775 Buildings and other fixed structures 52 758 - 52 758 Machinery and equipment 9 017 - 9 017

Total 61 775 - 61 775

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

8.3 Finance lease expenditure included in Expenditure for capital assets Note 2019/20 2018/19 R’000 R’000 Tangible assets Machinery and equipment 6 467 6 944

Total 6 467 6 944

9. Unauthorised expenditure 9.1 Reconciliation of unauthorised expenditure Note 2019/20 2018/19 R’000 R’000 Opening balance 7 428 7 428 Closing balance 7 428 7 428

Analysis of closing balance Unauthorised expenditure awaiting authorisation 7 428 7 428 Total 7 428 7 428

The unauthorised expenditure of R7,428 million relates to the 2010/11 financial year. The Department is awaiting Provincial Treasury to table this matter at the Provincial Legislature.

9.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification

2019/20 2018/19 R’000 R’000 Capital - - Current 7 428 7 428 Transfers and subsidies - - Total 7 428 7 428

9.3 Analysis of unauthorised expenditure awaiting authorisation per type

2019/20 2018/19 R’000 R’000 Unauthorised expenditure relating to overspending of the vote or a main division within a vote 7 428 7 428 Total 7 428 7 428

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

10. Cash and cash equivalents Note 2019/20 2018/19 R’000 R’000 Consolidated Paymaster General Account 3 862 3 284 Cash on hand 50 50 Total 3 912 3 334

11. Prepayments and advances Note 2019/20 2018/19 R’000 R’000 Staff advances Travel and subsistence 144 220 Total 144 220

12. Receivables 2019/20 2018/19 Current Non- Total Current Non- Total current current R’000 R’000 R’000 R’000 R’000 R’000

Note Claims 12.1 recoverable 9 237 246 - 257 257 Staff debt 12.2 33 211 244 122 342 464 Other 12.3 receivables - 149 149 13 149 162 Total 42 597 639 135 748 883

12.1 Claims recoverable Note 2019/20 2018/19 12 and R’000 R’000 Annex 3 Provincial departments 239 230 Private enterprises 7 27 Total 246 257

12.2 Staff debt Note 2019/20 2018/19 12 R’000 R’000 Staff debtors 231 178 Salary income tax - 68 Private telephone - 142 Salary reversal 11 76 Salary tax debt 2 - Total 244 464

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

12.3 Other receivables Note 2019/20 2018/19 12 R’000 R’000 Municipal deposits 141 141 Medical aid 8 9 Pension recoverable - 12 Total 149 162

12.4 Impairment of receivables Note 2019/20 2018/19 R’000 R’000 Estimate of impairment of receivables 117 312 Total 117 312

13. Voted funds to be surrendered to the Revenue Fund Note 2019/20 2018/19 R’000 R’000 Opening balance 11 683 34 293 Transfer from statement of financial performance (as restated) 11 840 11 683 Paid during the year (11 683) (34 293) Closing balance 11 840 11 683

14. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Note 2019/20 2018/19 R’000 R’000 Opening balance 79 28 Transfer from Statement of Financial Performance (as restated) 82 56 Own revenue included in appropriation 242 228 Paid during the year (376) (233) Closing balance 27 79

15. Payables – current Note 2019/20 2018/19 R’000 R’000

Clearing accounts 15.1 204 58 Other payables 15.2 52 45 Total 256 103

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

15.1 Clearing accounts Note 2019/20 2018/19 15 R’000 R’000 SAL:PENSION FUND:CL - 2 DISALLOWANCE MISCELLANEOUS:CA - 50 SAL:GEHS REFUND CONTROL ACC:CL 88 5 PAYBLE:ADV:PUB CORP&PRIV ENT ADV - 1 SAL:INCOME TAX:CL 116 - Total 204 58

15.2 Other payables Note 2019/20 2018/19 15 R’000 R’000 DEBT RECEIVABLE INTEREST:CA 33 26 SAL:RECOVERABLE 19 19 Total 52 45

16. Net cash flow available from operating activities Note 2019/20 2018/19 R’000 R’000 Net surplus/(deficit) as per Statement of Financial Performance 11 922 11 739 Add back non cash/cash movements not deemed operating activities 38 383 27 496 (Increase)/decrease in receivables 93 -59 (Increase)/decrease in prepayments and advances 76 36 Increase/(decrease) in payables – current 153 42 Expenditure on capital assets 49 878 61 775 Surrenders to Revenue Fund (12 059) (34 526) Own revenue included in appropriation 242 228 Net cash flow generated by operating activities 50 305 39 235

17. Reconciliation of cash and cash equivalents for cash flow purposes Note 2019/20 2018/19 R’000 R’000 Consolidated Paymaster General account 3 862 3 284 Cash on hand 50 50 Total 3 912 3 334

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

18. Contingent liabilities and contingent assets 18.1 Contingent liabilities Note 2019/20 2018/19 R’000 R’000 Liable to Nature Claims against the department Annex 2 131 159 Intergovernmental payables (unconfirmed Annex 4 balances) 1 105 1 105 Total 1 236 1 264

The Department has not confirmed the intergovernmental payables as credible supporting information was not received. Contingent liability cases were assessed by the Department’s internal Legal Advisor for the most likely amount to settle the case.

18.2 Contingent assets Note 2019/20 2018/19 R’000 R’000 Nature of contingent asset Overpayment on account of prior years 28 28 Assets not delivered 663 - Total 691 28

The Department found that an account was overpaid in the previous financial years. A summons has been submitted to the Magistrates Court. Assets were not delivered by suppliers and has been referred to the State Attorney.

19. Capital commitments Note 2019/20 2018/19 R’000 R’000 Specify class of asset Buildings and other fixed structures 2 766 21 679 Machinery and equipment - 743 Total 2 766 22 422

Due to the change in the Modified Cash Standard, the Department is required to only disclosed capital commitments. Commitments for Goods and services amount to R38 million.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

20. Accruals and payables not recognised 20.1 Accruals 2019/20 2018/19 R’000 R’000 Listed by economic classification 30 Days 30+ Days Total Total Goods and services 1 912 128 2 040 2 949 Capital assets - 141 Total 1 912 128 2 040 3 090

Note 2019/20 2018/19 R’000 R’000 Listed by programme level Programme 1: Administration 580 930 Programme 2: Cultural Affairs 107 625 Programme 3: Library & Archive Services 1 190 687 Programme 4: Sport & Recreation 163 848 Total 2 040 3 090

20.2 Payables not recognised 2019/20 2018/19 R’000 R’000 Listed by economic classification 30 Days 30+ Days Total Total Goods and services 955 50 1 005 2 554 Transfers and subsidies - - - 30 Capital assets 953 208 1 161 312 Other - - - 333 Total 1 908 258 2 166 3 229

Note 2019/20 2018/19 R’000 R’000 Listed by programme level Programme 1: Administration 255 689 Programme 2: Cultural Affairs 280 146 Programme 3: Library & Archive Services 1 395 327 Programme 4: Sport & Recreation 236 2 067 Total 2 166 3 229

Note 2019/20 2018/19 Included in the above totals are the following: R’000 R’000 Confirmed balances with other departments Annex 4 - 123 Total - 123

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

21. Employee benefits Note 2019/20 2018/19 R’000 R’000 Leave entitlement 8 044 7 592 Service bonus 5 503 4 931 Performance awards 1 431 2 614 Capped leave 1 985 1 863 Other 76 62 Total 17 039 17 062

The negative leave for the 2020 leave cycle amounts to R106 000 (comparative R164 000). The negative leave is the result of officials taking more leave for the period 01 January 2020 to 31 March 2020 than what has accrued to them for the 2020 leave cycle. As the 2020 leave cycle progresses, the leave accrues in favour of these officials. At this stage the department is not able to reliably measure the long term portion of the long service awards.

22. Lease commitments 22.1 Operating leases Buildings Specialised and other Machinery military fixed and 2019/20 equipment Land structures equipment Total R’000 R’000 R’000 R’000 R’000 Not later than 1 year - - 8 909 - 8 909 Later than 1 year and not later than 5 years - - - - - Later than five years - - - - - Total lease commitments - - 8 909 - 8 909

Buildings Specialised and other Machinery military fixed and 2018/19 equipment Land structures equipment Total R’000 R’000 R’000 R’000 R’000 Not later than 1 year - - 9 048 - 9 048 Later than 1 year and not later than 5 years - - 8 910 - 8 910 Later than five years - - - - - Total lease commitments - - 17 958 - 17 958

The operating lease expenditure represents the lease of the Head Office. The lease has an annual escalation of 8% and the contract will expire on 28 February 2021.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

22.2 Finance leases Buildings Specialised and other Machinery military fixed and 2019/20 equipment Land structures equipment Total R’000 R’000 R’000 R’000 R’000 Not later than 1 year - - - 4 073 4 073 Later than 1 year and not later than 5 years - - - 4 651 4 651 Later than five years - - - - - Total lease commitments - - - 8 724 8 724

Buildings Specialised and other Machinery military fixed and 2018/19 equipment Land structures equipment Total R’000 R’000 R’000 R’000 R’000 Not later than 1 year - - - 6 205 6 205 Later than 1 year and not later than 5 years - - - 5 533 5 533 Later than five years - - - - - Total lease commitments - - - 11 738 11 738

The significant amount of the finance lease relates to the vehicle fleet of the Northern Cape Fleet Trading Entity, which resides in the Department of Roads & Public Works. The finance lease commitment for this contract on 31 March 2020 amounts to R6,905 million. The finance lease contract with Minolta for photocopy machines amount to R1,152 million. Contracts with Vodacom amount to R667 000 for Mobile Communications Services. The above current year amount includes six Vodacom contracts after year end to the value of R67 000.

The Department may only use Minolta & Vodacom to service the photocopy machines and mobile phones respectively.

23. Irregular expenditure 23.1 Reconciliation of irregular expenditure Note 2019/20 2018/19 R’000 R’000 Opening balance 59 823 59 813 Add: Irregular expenditure – relating to current year 6 10 Closing balance 59 829 59 823

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

Note 2019/20 2018/19 R’000 R’000 Analysis of awaiting condonation per age classification Current year 6 10 Prior years 59 823 59 813 Total 59 829 59 823

23.2 Details of current and prior year irregular expenditure – added current year (under determination and investigation)

Incident Disciplinary steps taken/criminal 2019/20 proceedings R’000 Lowest quote note used In progress 6 Total 6

24. Fruitless and wasteful expenditure 24.1 Reconciliation of fruitless and wasteful expenditure Note 2019/20 2018/19 R’000 R’000 Opening balance 1 710 1 710 Fruitless and wasteful expenditure – relating to prior year 6 - Fruitless and wasteful expenditure – relating to current year - - Closing balance 1 716 1 710

24.2 Details of current and prior year fruitless and wasteful expenditure – added current year (under determination and investigation)

Incident Disciplinary steps taken/criminal 2019/20 proceedings R’000 Interest paid In progress 6 Total 6

24.3 Details of fruitless and wasteful expenditures under assessment (not included in the main note) Incident 2019/20 R’000 Salary overpayments 82 Interest paid on overdue accounts 153 Lost mobile phone 10 No show fees 6 Total 251

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

25. Related party transactions Note 2019/20 2018/19 R’000 R’000 In kind goods and services provided/received Compensation related payments to McGregor Museum officials 15 538 15 335 Compensation related payments to NC Arts & Culture Council officials 2 147 2 473 Compensation related payments to NC Heritage Resource Authority officials 379 341 Sol Plaatje Municipality 549 - Total 18 613 18 149

The Department has a related party relationship with the agencies listed below as their board members are appointed by and report to the MEC for Sport, Art & Culture.  NC Arts & Culture Council  NC Heritage Resource Authority  McGregor Museum Board  NC Sports Academy  NC Sports Council The Department has a related party relationship with The Sol Plaatje Municipality as their Acting Chief Financial Officer is seconded from the Department and salary is paid by the Department.

26. Key management personnel No. of 2019/20 2018/19 Individuals R’000 R’000 Political office bearers (provide detail below) 1 1 979 1 979 Officials: Level 15 to 16 1 1 699 1 738 Level 14 3 3 868 4 149 Total 7 546 7 866

27. Provisions Note 2019/20 2018/19 R’000 R’000 Final payment on infrastructure projects 2 856 2 795

Total 2 856 2 795

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

27.1 Reconciliation of movement in provisions – 2019/20 Provision Provision Provision Total 1 2 3 provisions R’000 R’000 R’000 R’000

Opening balance 2 715 80 2 795 Increase in provision 2 105 750 2 855 Settlement of provision (2 714) (80) (2 794) Closing balance 2 106 750 2 856

Reconciliation of movement in provisions – 2018/19 Provision Provision Provision Total 1 2 3 provisions R’000 R’000 R’000 R’000

Opening balance 131 - 131 Increase in provision 2 713 80 2 793 Settlement of provision (129) - (129) Closing balance 2 715 80 2 795

Provision 1 is the difference between the contract amount and the payments made to date for completed infrastructure projects. At year-end the quantity surveyors appointed by the Department of Roads & Public Works (who also sign off the infrastructure project) have not yet determined the final payment which can differ to the above amount. Their final payment calculation is influenced by factors such as rising building costs and delays in the project. Defects have to be rectified which can be deducted from the final payment. The known amount of the final account is expected in the second half of the 2020/21 financial year. Provision 2 is the estimate of the final account for professional fees on completed infrastructure projects that was completed near to the financial year end. The invoices for professional fees are received after the final accounts for contractors are prepared.

28. Non-adjusting events after reporting date

Nature of event COVID19 Pandemic The COVID19 pandemic will have a material influence on the Department’s operations in the 2020/21 financial year. Provincial Treasury has already cut the 2020/21 budget by R69 million (Equitable share R31 million and Conditional Grants R38 million) in an effect to redirect funds to COVID19. The Annual Performance Plan Targets for 2020/21 are busy being revised taking this budget cuts into account. The Department is still able to meet its contractual obligations despite the above budget cut.

No emergency procurement relating to COVID19 was incurred in 2019/20. All COVID19 related expenditure is incurred in 2020/21. At present, services providers contracted to the Department (Security services, cleaning services etc) are able to honor their contractual obligations to the Department without any liquidity or cash flow problems reported to the Department.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

The Department has not received any pledge from donors for COVID19 related projects. At the moment, no funding was received or is expected from the Solidarity Fund.

29. Movable Tangible Capital Assets MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2020 Opening Value Additions Disposals Closing balance adjustments Balance R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 48 884 - 4 124 989 52 019 Transport assets 1 987 - - - 1 987 Computer equipment 24 578 - 3 109 654 27 033 Furniture and office equipment 6 993 - 721 41 7 673 Other machinery and equipment 15 326 - 294 294 15 326

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 48 884 - 4 124 989 52 019

29.1 Additions ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2020 Cash Non-cash (Capital Received Total Work in current, Progress not paid current (Paid costs and current finance year, lease received payments) prior year) R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 10 591 - (6 467) - 4 124 Transport assets 5 589 - (5 589) - - Computer equipment 3 109 - - - 3 109 Furniture and office equipment 721 - - - 721 Other machinery and equipment 1 172 - (878) - 294

TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS 10 591 - (6 467) - 4 124

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

29.2 Disposals DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2020 Sold for Non-cash Total Cash cash disposal disposals Received Actual R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT - 989 989 - Transport assets - - - - Computer equipment - 654 654 - Furniture and office equipment - 41 41 - Other machinery and equipment - 294 294 -

TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS - 989 989 -

The Namaqua District Office burnt down on 13 May 2019. Assets to the value of R710k was destroyed in this fire and included in the above disposals. The Department approved the disposal of Machinery & Equipment to the value of R430k in July 2020 and will be disclosed in the 2020/21 financial year.

29.3 Movement for 2018/19 MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2019 Opening Prior Additions Disposals Closing balance period Balance error R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 40 819 - 8 120 55 48 884 Transport assets 1 987 - - - 1 987 Computer equipment 18 627 - 5 988 37 24 578 Furniture and office equipment 5 121 - 1 890 18 6 993 Other machinery and equipment 15 084 - 242 - 15 326

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 40 819 - 8 120 55 48 884

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

29.4 Minor assets MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2020 Specialised Intangible Library Machinery Biological Total military assets material and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000

Opening balance - 451 108 393 15 006 - 123 850 Value adjustments ------Additions - 102 7 140 1 396 - 8 638 Disposals - - 933 500 - 1 433 TOTAL MINOR ASSETS - 553 114 600 15 902 - 131 055

Specialised Intangible Library Machinery Biological Total military assets material and assets assets equipment Number of R1 minor assets - - 1 518 - - 1 518 Number of minor assets at cost - 2 708 1 413 583 13 522 - 1 429 813 TOTAL NUMBER OF MINOR ASSETS - 2 708 1 415 101 13 522 - 1 431 331

The Namaqua District Office burnt down on 13 May 2019. Assets to the value of R318k was destroyed in this fire and included in the above disposals. The Department approved the disposal of Intangible assets (R62k), Library material (R824k) and Machinery & equipment (R289) in July 2020 and will be disclosed in the 2020/21 financial year.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2019

Specialised Intangible Library Machinery Biological Total military assets material and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000

Opening balance - 243 95 724 12 950 - 108 917 Prior period error ------Additions - 208 12 669 2 098 - 14 975 Disposals - - - 42 - 42 TOTAL MINOR ASSETS - 451 108 393 15 006 - 123 850

Specialised Intangible Library Machinery Biological Total military assets material and assets assets equipment Number of R1 minor assets - - 1 604 - - 1 604 Number of minor assets at cost - 2 007 1 401 592 13 385 - 1 416 984 TOTAL NUMBER OF MINOR ASSETS - 2 007 1 403 196 13 385 - 1 418 588

30. Intangible Capital Assets MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2020 Opening Value Additions Disposals Closing balance adjustments Balance R’000 R’000 R’000 R’000 R’000

SOFTWARE 893 - - 19 874

TOTAL INTANGIBLE CAPITAL ASSETS 893 - - 19 874

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

30.1 Disposals DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2020 Sold for Non-cash Total Cash cash disposal disposals Received Actual R’000 R’000 R’000 R’000

SOFTWARE - 19 19 -

TOTAL DISPOSALS OF INTANGIBLE CAPITAL ASSETS - 19 19 -

30.2 Movement for 2018/19 MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2019 Opening Prior Additions Disposals Closing balance period Balance error R’000 R’000 R’000 R’000 R’000

SOFTWARE 893 - - - 893

TOTAL INTANGIBLE CAPITAL ASSETS 893 - - - 893

31. Immovable Tangible Capital Assets MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2020 Opening Value Additions Disposals Closing balance adjustments Balance R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES 101 076 - 48 755 - 149 831 Non-residential buildings 101 076 - 48 755 - 149 831

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 101 076 - 48 755 - 149 831

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

Immovable Tangible Capital Assets under investigation Number Value R’000 Included in the above total of the immovable tangible capital assets per the asset register are assets that are under investigation: Buildings and other fixed structures 1 370

The delivery of a modular library unit is being investigated as the asset could not be found.

31.1 Additions ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2020 Cash Non-cash (Capital Received Total Work in current, Progress not paid current (Paid costs and current finance year, lease received payments) prior year) R’000 R’000 R’000 R’000 R’000

BUILDING AND OTHER FIXED STRUCTURES 39 287 48 755 (39 287) - 48 755 Non-residential buildings 39 287 48 755 (39 287) - 48 755

TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS 39 287 48 755 (39 287) - 48 755

31.2 Movement for 2018/19 MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2020 Opening Prior Additions Disposals Closing balance period Balance error R’000 R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES 57 152 - 43 924 - 101 076 Non-residential buildings 57 152 - 43 924 - 101 076

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 57 152 - 43 924 - 101 076

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

31.3 Capital Work-in-progress CAPITAL WORK-IN-PROGRESS AS AT 31 MARCH 2020 Opening Current Ready for Closing balance Year WIP use balance 1 April (Assets to 31 March 2019 the AR) / 2020 Contracts Note terminated Annexure 6 R’000 R’000 R’000 R’000

Buildings and other fixed structures 47 883 39 287 48 755 38 415 TOTAL 47 883 39 287 48 755 38 415

Number of projects 2019/20 Age analysis on ongoing projects Planned, Planned, Construction not Construction Total started started R’000 0 to 1 Year 4 - 12 656 1 to 3 Years - 3 20 127 3 to 5 Years - 1 2 800 Longer than 5 Years 1 - 2 832 Total 5 4 38 415

The viability of the Postmasburg Library project has not yet been concluded. A final decision should be taken in the 2020/21 financial year.

Payables not recognised relating to Capital WIP Note 2019/20 2018/19 R’000 R’000 Payables not included in capital work-in-progress 953 - Total 953 -

CAPITAL WORK-IN-PROGRESS AS AT 31 MARCH 2019 Ready for use Opening (Assets to Closing balance Prior the AR) ) / balance 1 April period Current Contracts 31 March Note 2018 error Year WIP terminated 2029 Annexure 7 R’000 R’000 R’000 R’000 R’000

Buildings and other fixed structures 39 049 - 52 758 43 924 47 883 TOTAL 39 049 - 52 758 43 924 47 883

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

The Department found a payment of R22 175-04 relating to the Barkly West Library Project was incorrectly posted to Goods and services in 2018/19. The above “Current Year WIP” has been corrected accordingly.

Number of projects 2018/19 Age analysis on ongoing projects Planned, Planned, Construction Construction Total not started started R’000 0 to 1 Year 1 3 6 905 1 to 3 Years - 3 38 146 3 to 5 Years - - - Longer than 5 Years 1 - 2 832 Total 2 6 47 883

The Postmasburg Library project is currently being investigated for viability of the project.

32. Prior period errors 32.1 Correction of prior period errors Note Amount bef Prior period Restated error error Amount correction 2018/19 2018/19 2018/19 R’000 R’000 R’000 Expenditure: Tangible assets 8 61 753 22 61 775 Goods and services 4 120 963 (22) 120 941 - Net effect 182 716 - 182 716

Assets: Immovable tangible capital assets - 31.3 Work-In-Progress 52 737 21 52 758

Net effect 52 737 21 52 758

The Department found a payment of R22 175-04 relating to the Barkly West Library Project was incorrectly posted to Goods and services in 2018/19. This error resulted in Goods and services overstated and immovable tangible capital assets understated. Capital Work-In-Progress for Immovable tangible capital asset would be understated as well. The difference of R1000-00 is due rounding off and is unavoidable.

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

33. STATEMENT OF CONDITIONAL GRANTS RECEIVED

GRANT ALLOCATION SPENT 20XX/YY

% of

Division of Amount available Revenue received Amount funds Division Amount NAME OF Act/ DORA Other by spent by Under / spent by of spent by GRANT Provincial Roll Adjust- Adjust- Total depart- depart- (Overspen depart- Revenue departmen Grants Overs ments ments Available ment ment ding) ment Act t R’000 R’000 R'000 R'000 R’000 R'000 R'000 R'000 % R’000 R’000

Arts & Culture 168 750 3 304 - - 172 054 172 054 171 505 549 100% 159 554 185 215 Sport & 99% Recreation 32 086 - - - 32 086 32 086 31 794 292 31 319 31 140 Public Works 1 000 - - - 1 000 1 000 894 106 89% 1 455 1 365 Public Works 2 154 - - - 2 154 2 154 1 790 364 83% 2 171 1 935

203 990 3 304 - - 207 294 207 294 205 983 1 311 194 499 219 655

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

34. STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES

2019/20 2018/19

GRANT ALLOCATION TRANSFER Re- allocations by National Division DoRA and Treasury or of other Roll Total Actual Funds National Revenue Actual transfers Overs Adjustments Available Transfer Withheld Department Act transfer NAME OF MUNICIPALITY R’000 R’000 R'000 R'000 R'000 R'000 % CONDITIONAL GRANTS NC451 Moshaweng 1 290 - - 1 290 1 290 - - 1 490 1 490 NC452 Ga-Segonyana 1 621 - - 1 621 1 621 - - 1 621 1 621 NC453 Gamagara 1 003 - - 1 003 1 003 - - 1 003 1 003 DC45 John Taolo Gaetswewe ------NC061 Richtersveld 1 228 - - 1 228 1 228 - - 928 928 NC062 Nama Khoi 1 095 - - 1 095 1 095 - - 795 795 NC064 Kamiesberg 613 - - 613 613 - - 613 613 NC065 Hantam 1 080 - - 1 080 1 080 - - 1 080 1 080 NC066 Karoo Hoogland 1 497 - - 1 497 1 497 - - 1 497 1 497 NC067 Khai-Ma 708 - - 708 708 - - 708 708 DC6 Namakwa ------NC071 Ubuntu 660 - - 660 660 - - 660 660 NC072 Umsobomvu 1 479 - - 1 479 1 479 - - 1 479 1 479 NC073 Enthanjeni 693 - - 693 693 - - 693 693 NC074 Kareeberg 1 112 - - 1 112 1 112 - - 1 112 1 112 NC075 Renosterberg 860 - - 860 860 - - 460 460

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

2019/20 2018/19

GRANT ALLOCATION TRANSFER Re- allocations by National Division DoRA and Treasury or of other Roll Total Actual Funds National Revenue Actual transfers Overs Adjustments Available Transfer Withheld Department Act transfer NAME OF MUNICIPALITY R’000 R’000 R'000 R'000 R'000 R'000 % NC076 Thembelihle 454 - - 454 454 - - 454 454 NC077 Siyathemba 1 090 - - 1 090 1 090 - - 1 090 1 090 NC078 SiyaNCuma 1 062 - - 1 062 1 062 - - 662 662 DC7 Pixley Ka Seme ------NC081 Mier ------NC082 !Kai! Garib 800 - - 800 800 - - 800 800 NC083 //Khara Hais 2 930 - - 2 930 2 930 - - 2 930 2 930 NC084 !Kheis 750 - - 750 750 - - 750 750 NC085 Tsantsabane 1 194 - - 1 194 1 194 - - 1 194 1 194 NC086 Kgatelopele 655 - - 655 655 - - 655 655 DC8 Siyanda ------NC091 Sol Plaatjie 7 800 - - 7 800 7 800 - - 7 800 7 800 NC092 Dikgatlong 1 020 - - 1 020 1 020 - - 620 620 NC093 Magareng 950 - - 950 475 - - 950 950 NC094 Phokwane 869 - - 869 869 - - 869 869 DC9 Frances Baard ------34 513 - - 34 513 34 038 - - 32 913 32 913

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

2019/20 2018/19

GRANT ALLOCATION TRANSFER Re- allocations by National Division DoRA and Treasury or of other Roll Total Actual Funds National Revenue Actual transfers Overs Adjustments Available Transfer Withheld Department Act transfer NAME OF MUNICIPALITY R’000 R’000 R'000 R'000 R'000 R'000 %

OTHER TRANSFERS NC062 Nama Khoi ------NC091 Sol Plaatjie ------1 ------1

TOTAL 34 513 - - 34 513 34 038 - - 32 913 32 914

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 1A STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES

GRANT ALLOCATION TRANSFER SPENT 2018/19

Re- allocatio ns by National % of Treasury Amount availabl DoRA or received Amount e funds Division and National by spent by spent by of other Roll Adjust- Total Actual Funds Depart- munici- municip Unspent munici- Revenue Actual NAME OF transfers Overs ments Available Transfer Withheld ment pality ality funds pality Act transfer MUNICIPALITY R’000 R’000 R'000 R'000 R'000 R'000 % R'000 R'000 R'000 % R’000 R’000 CONDITIONAL

GRANTS NC451 Moshaweng 1 290 - - 1 290 1 290 - - 1 290 1 290 - 100% 1 490 1 490 NC452 Ga- Segonyana 1 621 - - 1 621 1 621 - - 1 621 1 621 - 100% 1 621 1 621 NC453 Gamagara 1 003 - - 1 003 1 003 - - 1 003 1 003 - 100% 1 003 1 003 DC45 John Taolo Gaetswewe ------NC061 Richtersveld 1 228 - - 1 228 1 228 - - 1 228 1 228 - 100% 928 928 NC062 Nama Khoi 1 095 - - 1 095 1 095 - - 1 095 1 095 - 100% 795 795 NC064 Kamiesberg 613 - - 613 613 - - 613 613 - 100% 613 613 NC065 Hantam 1 080 - - 1 080 1 080 - - 1 080 1 080 - 100% 1 080 1 080 NC066 Karoo Hoogland 1 497 - - 1 497 1 497 - - 1 497 1 497 - 100% 1 497 1 497 NC067 Khai-Ma 708 - - 708 708 - - 708 708 - 100% 708 708 DC6 Namakwa ------

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

GRANT ALLOCATION TRANSFER SPENT 2018/19

Re- allocatio ns by National % of Treasury Amount availabl DoRA or received Amount e funds Division and National by spent by spent by of other Roll Adjust- Total Actual Funds Depart- munici- municip Unspent munici- Revenue Actual NAME OF transfers Overs ments Available Transfer Withheld ment pality ality funds pality Act transfer MUNICIPALITY R’000 R’000 R'000 R'000 R'000 R'000 % R'000 R'000 R'000 % R’000 R’000 NC071 Ubuntu 660 - - 660 660 - - 660 660 - 100% 660 660 NC072 Umsobomvu 1 479 - - 1 479 1 479 - - 1 479 1 479 - 100% 1 479 1 479 NC073 Enthanjeni 693 - - 693 693 - - 693 693 - 100% 693 693 NC074 Kareeberg 1 112 - - 1 112 1 112 - - 1 112 1 112 - 100% 1 112 1 112 NC075 Renosterberg 860 - - 860 860 - - 860 860 - 100% 460 460 NC076 Thembelihle 454 - - 454 454 - - 454 454 - 100% 454 454 NC077 Siyathemba 1 090 - - 1 090 1 090 - - 1 090 1 090 - 100% 1 090 1 090 NC078 SiyaNCuma 1 062 - - 1 062 1 062 - - 1 062 1 062 - 100% 662 662 DC7 Pixley Ka Seme ------NC081 Mier ------NC082 !Kai! Garib 800 - - 800 800 - - 800 800 - 100% 800 800 NC083 //Khara Hais 2 930 - - 2 930 2 930 - - 2 930 2 930 - 100% 2 930 2 930 NC084 !Kheis 750 - - 750 750 - - 750 750 - 100% 750 750 NC085 Tsantsabane 1 194 - - 1 194 1 194 - - 1 194 1 194 - 100% 1 194 1 194 NC086 Kgatelopele 655 - - 655 655 - - 655 655 - 100% 655 655 DC8 Siyanda ------

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

GRANT ALLOCATION TRANSFER SPENT 2018/19

Re- allocatio ns by National % of Treasury Amount availabl DoRA or received Amount e funds Division and National by spent by spent by of other Roll Adjust- Total Actual Funds Depart- munici- municip Unspent munici- Revenue Actual NAME OF transfers Overs ments Available Transfer Withheld ment pality ality funds pality Act transfer MUNICIPALITY R’000 R’000 R'000 R'000 R'000 R'000 % R'000 R'000 R'000 % R’000 R’000 NC091 Sol Plaatjie 7 800 - - 7 800 7 800 - - 7 800 7 800 - 100% 7 800 7 800 NC092 Dikgatlong 1 020 - - 1 020 1 020 - - 1 020 1 020 - 100% 620 620 NC093 Magareng 950 - - 950 475 - - 475 475 - 100% 950 950 NC094 Phokwane 869 - - 869 869 - - 869 869 - 100% 869 869 DC9 Frances Baard ------34 513 - - 34 513 34 038 - - 34 038 34 038 - 32 913 32 913

OTHER TRANSFERS NC062 Nama Khoi ------NC091 Sol Plaatjie ------1 ------1

TOTAL 34 513 - - 34 513 34 038 - - 34 038 34 038 - 32 913

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 1B STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS

TRANSFER ALLOCATION TRANSFER 2018/19

% of Available Adjusted Roll Total Actual funds Final DEPARTMENTAL AGENCY/ Appropriation Overs Adjustments Available Transfer Transferred Appropriation ACCOUNT R'000 R'000 R'000 R'000 R'000 % R'000 PROVINCIAL DEPARTMENTAL AGENCIES Arts and Culture Council 7 235 - - 7 235 7 285 101% 8 087 Provincial Heritage Resource Authority 2 280 - (500) 1 780 1 780 100% 1 705 McGregor Museum Board 3 336 - - 3 336 3 336 100% 5 386 Sport Academy 11 810 - (100) 11 710 11 710 100% 6 845 Sport Council - - - - - 1 015 24 661 - (600) 24 061 24 111 23 038 NATIONAL DEPARTMENTAL AGENCIES - CATHSSETA 160 - - 160 - 0% 160 NAT HERITAGE COUNCIL SA - - - - - 500 SA LIBRARY FOR THE BLIND 1 000 - - 1 000 1 000 100% 1 000 TAXES & COMPULSORY FEES 11 - - 11 5 45% 11 1 171 - - 1 171 1 005 1 671

TOTAL 25 832 - (600) 25 232 25 116 24 709

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 1C STATEMENT OF TRANSFERS TO HIGHER EDUCATION INSTITUTIONS

TRANSFER ALLOCATION TRANSFER 2018/19 % of Available Final Adjusted Roll Adjust- Total Actual Amount not funds Appropriatio NAME OF HIGHER EDUCATION Appropriation Overs ments Available Transfer transferred Transferred n INSTITUTION R'000 R'000 R'000 R'000 R'000 R'000 % R'000

Sol Plaatje University 800 - - 800 800 - 0% 800

TOTAL 800 - - 800 800 - 0% 800

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 1D STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS

TRANSFER ALLOCATION EXPENDITURE 2018/19 Adjusted % of Appro- Available Final priation Adjust- Total Actual funds Appropriatio

Act Roll overs ments Available Transfer transferred n NON-PROFIT INSTITUTIONS R'000 R'000 R'000 R'000 R'000 % R'000 Transfers Gifts, donations and sponsorships 1 010 - - 1 010 1 011 100% 1 470

TOTAL 1 010 - - 1 010 1 011 1 470

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 1E STATEMENT OF TRANSFERS TO HOUSEHOLDS

TRANSFER ALLOCATION EXPENDITURE 2018/19 Adjusted % of Appro- Available Final priation Roll Adjust- Total Actual funds Appropriatio

Act Overs ments Available Transfer Transferred n HOUSEHOLDS R'000 R'000 R'000 R'000 R'000 % R'000 Transfers Leave gratuity 68 - - 68 74 109% - Bursaries - non employees 305 - - 305 105 34% 300 Claims against the state - - - - 19 50 Gifts, donations and sponsorships 234 - - 234 247 106% 216 TOTAL 607 - - 607 445 566

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 1F STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED

2019/20 2018/19

NAME OF ORGANISATION NATURE OF GIFT, DONATION OR SPONSORSHIP R’000 R’000

Received in kind SA National Library Computer equipment donated through the Bill Gates Foundation - 7 218

TOTAL - 7 218

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 2 STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2020

Opening Liabilities Liabilities Liabilities Closing Balance incurred paid/cancell recoverabl Balance during the ed/reduced e (Provide year during the details 31 March 1 April 2019 year hereunder) 2020 Nature of Liability R’000 R’000 R’000 R’000 R’000

Claims against the department Pemberley Investments 75 - - - 75 Kgotsofalang Trading & Projects 129 CC 58 - 58 - - Shaun E Drury 26 - - - 26 PC Tagane - 30 - - 30

TOTAL 159 30 58 - 131

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 3 CLAIMS RECOVERABLE

Confirmed balance Unconfirmed balance Cash in transit at year end outstanding outstanding Total 2019/20 Receipt date up to Government Entity six (6) working days after 31/03/2020 31/03/2019 31/03/2020 31/03/2019 31/03/2020 31/03/2019 year end Amount R’000 R’000 R’000 R’000 R’000 R’000 R’000

Department NC Department of Environment & Nature Conservation - - - 86 - 86 - - NC COGSTA - - - 277 - 277 - - NC Department of Health - 37 - - - 37 - -

TOTAL - 37 - 363 - 400 -

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 4 INTER-GOVERNMENT PAYABLES

Confirmed balance Unconfirmed balance Cash in transit at year end outstanding outstanding TOTAL 2019/20 Payment date up to GOVERNMENT ENTITY six (6) working days before 31/03/2020 31/03/2019 31/03/2020 31/03/2019 31/03/2020 31/03/2019 year end Amount R’000 R’000 R’000 R’000 R’000 R’000 R’000 DEPARTMENTS Current NC Provincial Treasury - 123 - - - 123 - -

TOTAL - 123 - - - 123 - -

OTHER GOVERNMENT ENTITY Non-current NC Fleet Trading Entity - - 75 75 75 75 Northern Cape Arts & Culture Council - - 1 030 1 030 1 030 1 030

TOTAL - - 1 105 1 105 1 105 1 105

TOTAL INTERGOVERNMENT PAYABLES - 123 1 105 1 105 1 105 1 228

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 5 INVENTORIES

Inventories for the year ended 31 March 2020 Sports TOTAL Library Material Consumable R’000 R’000 R’000 Opening balance - - - Add/(Less): Adjustments to prior year balances 145 5 435 5 580 (Less): Issues (145) (5 435) (5 580) Closing balance - - -

Inventories for the year ended 31 March 2019 Sports TOTAL Library Material Consumable R’000 R’000 R’000 Opening balance - - - Add: Additions/Purchases – Cash 270 5 745 6 015 (Less): Issues (270) (5 745) (6 015) Closing balance - - -

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DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 7

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2020

ANNEXURE 6 MOVEMENT IN CAPITAL WORK IN PROGRESS

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2020 Ready for Current use (Asset Year register) / Opening Capital Contract Closing balance WIP terminated balance R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES 47 883 39 287 (48 755) 38 415 Non-residential buildings 47 883 39 287 (48 755) 38 415

TOTAL 47 883 39 287 (48 755) 38 415

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2019 Ready for Current use (Asset Prior Year register) / Opening period Capital Contract Closing balance error WIP terminated balance R’000 R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES 39 049 - 52 758 (43 924) 47 883 Non-residential buildings 39 049 - 52 758 (43 924) 47 883

TOTAL 39 049 - 52 758 (43 924) 47 883

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