1 Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______________________________________________________________________________ DEPARTMENT OF SPORT, ARTS AND CULTURE PROVINCE OF NORTHERN CAPE VOTE NO. 7 ANNUAL REPORT 2019/2020 FINANCIAL YEAR - 2 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______________________________________________________________________________ Contents PART A: GENERAL INFORMATION ................................................................................................... 5 1. DEPARTMENT GENERAL INFORMATION..................................................................................... 6 2. LIST OF ABBREVIATIONS/ACRONYMS ......................................................................................... 7 3. FOREWORD BY THE MEC ............................................................................................................ 8 4. REPORT OF THE ACCOUNTING OFFICER ................................................................................... 11 5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT ................................................................................................................................................. 19 6. STRATEGIC OVERVIEW .............................................................................................................. 20 6.1. Vision................................................................................................................................. 20 6.2. Mission .............................................................................................................................. 20 6.3. Values ................................................................................................................................ 20 7. LEGISLATIVE AND OTHER MANDATES ...................................................................................... 20 8. ORGANISATIONAL STRUCTURE ................................................................................................. 24 9. ENTITIES REPORTING TO THE MEC ........................................................................................... 25 PART B: PERFORMANCE INFORMATION ........................................................................................ 28 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES ................................................. 29 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE ..................................................................... 29 2.1 Service Delivery Environment ........................................................................................... 29 2.2 Service Delivery Improvement Plan .................................................................................. 31 Service Delivery Improvement Plan .......................................................................................... 31 2.3 Organisational environment ............................................................................................. 32 2.4 Key policy developments and legislative changes ............................................................ 35 3. STRATEGIC OUTCOME ORIENTED GOALS ................................................................................. 35 4. PERFORMANCE INFORMATION BY PROGRAMME .................................................................... 37 4.1 Programme 1: Administration .......................................................................................... 37 4.2 Programme 2: Cultural Affairs .......................................................................................... 41 4.3 Programme 3: Library and Archive Services ..................................................................... 50 4.4 Programme 4: Sport and Recreation ................................................................................ 57 5. TRANSFER PAYMENTS ............................................................................................................... 65 5.1. Transfer payments to public entities ................................................................................ 65 5.2. Transfer payments to all organisations other than public entities .................................. 67 6. CONDITIONAL GRANTS ............................................................................................................. 68 - 3 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______________________________________________________________________________ 6.1. Conditional grants and earmarked funds paid ................................................................. 68 7. DONOR FUNDS .......................................................................................................................... 74 7.1. Donor Funds Received ...................................................................................................... 74 8. CAPITAL INVESTMENT ............................................................................................................... 74 8.1. Capital investment, maintenance and asset management plan ...................................... 74 PART C: GOVERNANCE ..................................................................................................................... 77 1. INTRODUCTION ......................................................................................................................... 78 2. RISK MANAGEMENT ................................................................................................................. 78 3. FRAUD AND CORRUPTION ........................................................................................................ 80 4. MINIMISING CONFLICT OF INTEREST........................................................................................ 80 5. CODE OF CONDUCT .................................................................................................................. 81 6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES ....................................................................... 82 7. PORTFOLIO COMMITTEES ......................................................................................................... 82 8. SCOPA RESOLUTIONS ................................................................................................................ 84 9. PRIOR MODIFICATIONS TO AUDIT REPORTS ............................................................................ 85 10. INTERNAL CONTROL UNIT ........................................................................................................ 85 11. INTERNAL AUDIT AND AUDIT COMMITTEES ............................................................................ 85 12. AUDIT COMMITTEE REPORT ..................................................................................................... 88 13. B-BBEE COMPLIANCE PERFORMANCE INFORMATION ............................................................. 91 PART D: HUMAN RESOURCE MANAGEMENT ................................................................................ 92 1. INTRODUCTION ......................................................................................................................... 93 2. OVERVIEW OF HUMAN RESOURCES ......................................................................................... 93 3. HUMAN RESOURCES OVERSIGHT STATISTICS........................................................................... 99 PART E: FINANCIAL INFORMATION ............................................................................................... 126 1. REPORT OF THE AUDITOR GENERAL ....................................................................................... 127 17. ANNUAL FINANCIAL STATEMENTS ......................................................................................... 134 - 4 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______________________________________________________________________________ PART A: GENERAL INFORMATION - 5 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______________________________________________________________________________ 1. DEPARTMENT GENERAL INFORMATION PHYSICAL ADDRESS: 22 Abattoir Road Ashburnham KIMBERLEY 8300 POSTAL ADDRESS: Private Bag X5004 KIMBERLEY 8300 TELEPHONE NUMBER/S: +27 53 807 4700 FAX NUMBER: +27 53 807 4600 EMAIL ADDRESS: [email protected] WEBSITE ADDRESS: http://dsac.ncpg.gov.za/ - 6 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______________________________________________________________________________ 2. LIST OF ABBREVIATIONS/ACRONYMS AGSA Auditor General of South Africa AO Accounting Officer BBBEE Broad Based Black Economic Empowerment DDM District Development Model MEC Member of Executive Council MIG Municipal Infrastructure Grant MTEF Medium Term Expenditure Framework NCACC Northern Cape Arts and Culture Council PFMA Public Finance Management Act SAFA South African Football Association SCM Supply Chain Management SDIP Service Delivery Improvement Plan - 7 - Annual Report for 2019/20 Financial year Vote 7: Department of Sport, Arts and Culture Province of the Northern Cape ______________________________________________________________________________