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MUNICIPALITY of North Agenda COWICHAN Meeting Regular Council Date Wednesday, August 4, 2010 Time 1:30 p.m. Place Municipal Hall - Council Chambers Page 1. Approval of Agenda Recommendation: that Council approve the agenda as circulated. 2. Adoption of Minutes Recommendation: that Council adopt the July 21, 2010 Regular Council 7-11 meeting minutes. 3. Addition of Late Items 3.1 Add Late Items Recommendation: that Council add the following late items to the agenda: 4. Public Meetings and Hearings 4.1 Development Variance Permit - 9950 Willow Street 13-19 Recommendation: (following receipt of public input, if any) that Council issue a Development Variance Permit to Debra Manchak for an accessory building, located at 9950 Willow Street (Folio: 15232-000), to: 1. increase the maximum permitted lot coverage from 30% to 32.9%; 2. reduce the minimum permitted side yard setback from 1.0 metres (3.28 feet) to 0.4 metres (1.31 feet); and 3. reduce the minimum permitted setback from a vehicle entrance of an accessory building to a public road from 5.8 metres (19.03 feet) to 1.3 metres (4.27 feet). 4.2 Bylaw No. 3430 - 3rd Reading 21-23 Recommendation: (following receipt of public input, if any) that Council read a third time Bylaw No. 3430, being the "Zoning Amendment Bylaw (No. 7 - Drinkwater Road), 2010". 5. Staff Reports Page 1 of 148 August 4, 2010 Regular Council Meeting Agenda Page 5. Staff Reports 5.1 Aquatic User Group Fee Review 25-26 Recommendation: that Council direct staff to draft a bylaw to amend the Fees and Charges Bylaw to modify the application of prime time rental periods for aquatic groups, as outlined in the Deputy Parks and Recreations Director's April 13, 2010 report; and further that staff co-ordinate a meeting with representatives from local swim clubs to consider shared rental opportunities. 5.2 North Cowichan Awards Program 27-28 Recommendation: that Council endorse the revisions to the North Cowichan Community Planning Awards (formerly Advisory Planning Commission Awards), as outlined in Planner Reynolds' July 27, 2010 report. 5.3 Tender - Survey Vehicle 29 Recommendation: that Council accept the July 26, 2010 tender from Discovery Honda in the amount of $21,486.08, including applicable taxes and trade-in of a 1995 Chevrolet S10 pick-up truck, for a 2010 Honda Fit. 5.4 Tender - Chemainus & Crofton Biosolids Facilities 31-32 Recommendation: that Council accept the July 26, 2010 tender from D. Robinson Contracting Ltd. in the amount of $4,456,106.00, plus HST, for construction of the Chemainus and Crofton Biosolids Facilities. 5.5 Approving Officer Recommendation: that Council appoint Dave Devana, Chief Administrative Officer, as the Approving Officer. 5.6 Memorial Benches 33 Recommendation: that Council direct staff to amend the Cemetery Bylaw to reflect the following changes to memorial bench fees: 1. Aggregate bench - smooth grey concrete legs, base, back and seat, $914; 2. Aggregate bench - smooth, coloured concrete legs, base, back and seat, $964; and 3. Aggregate bench - concrete legs and base, cedar back and seat, $975. 5.7 Licence of Occupation - Waterwheel Bandshell 35-41 Recommendation: that Council approve and authorize the Mayor and Director of Administration to sign a licence of occupation with the Chemainus Valley Cultural Arts Society to operate the bandshell in Waterwheel Park, from August 1, 2010 to July 31, 2015. 6. Correspondence 6.1 Recreation Infrastructure 43 Recommendation: 6.2 Vancouver Island Economic Alliance - "Link Team" 45 Recommendation: 6.3 Lana Popham, MLA - Importation of Bees 47 Recommendation: Page 2 of 148 August 4, 2010 Regular Council Meeting Agenda Page 6. Correspondence 6.4 Receive and File Recommendation: that Council receive and file correspondence not separately dealt with. 7. Committee Reports 7.1. Agricultural Advisory Committee 7.1.1 Minutes - Jul 20 49-51 Recommendation: (Review Minutes) 7.1.2 Agricultural Land Reserve - 3711 Cowichan Lake Road Recommendation: that Council direct the Technical Planning Committee to consider Bishan Judge's application and provide a recommendation to Council on the proposal to subdivide 3711 Cowichan Lake Road (Folio: 06340-000), under the Agricultural Land Commission's homesite severance policy, along with the Agricultural Advisory Committee's recommendation to support this application. 7.1.3 Agricultural Land Reserve - 1246 Bazett Road Recommendation: that Council direct the Technical Planning Committee to review and provide a recommendation to Council on Sue McKitrick and James Halvorson's application to include 1246 Bazett Road (Folio: 08601-000), in the Agricultural Land Reserve. 7.2. Technical Planning Committee 7.2.1 Minutes - Jul 27 53-54 Recommendation: (Review Minutes) 7.2.2 Agricultural Land Reserve - 3711 Cowichan Lake Road Recommendation: that Council forward the application for 3711 Cowichan Lake Road (Folio: 06340-000) to the Agricultural Land Commission (ALC) recommending support under the ALC’s homesite severance policy, subject to staff clarifying the release of the covenant on title restricting the residence to a double wide trailer, and confirming if this type of application requires a zoning amendment prior to subdivision. 7.2.3 Agricultural Land Reserve - 1246 Bazett Road Recommendation: that Council forward the application for 1246 Bazett Road (Folio: 08601-010) to the Agricultural Land Commission recommending support for the inclusion of 0.268 hectares (0.662 acre) of land into the Agriculture Land Reserve. 7.3. Public Works Committee 7.3.1 Minutes - Jul 28 55-56 Recommendation: (Review Minutes) Page 3 of 148 August 4, 2010 Regular Council Meeting Agenda Page 7.3. Public Works Committee 7.3.2 Cowichan Valley Trail Crosswalks Recommendation: that Council authorize the installation of crosswalks at the following locations: 1. Cowichan Lake Road, at the E & N right-of-way; 2. Skinner Road, at the Catalyst Paper waterline; 3. Cowichan Lake Road, at the Catalyst Paper waterline; 4. Auchinachie Road, west of the Catalyst Paper waterline; and 5. Drinkwater Road, at the Catalyst Paper waterline. 7.3.3 Noxious Weed Recommendation: that Council ask the Ministry of Agriculture and Lands to consider including hogweed on the BC Noxious Weeds List. 8. Other Reports 8.1 Minutes - Jun 23 & Jul 14 (Cowichan Valley Regional District) 57-76 Recommendation: (Review Minutes) 9. Bylaws 9.1 Bylaw No. 3419 - Adoption 77-78 Recommendation: (if restrictive covenants have been registered) that Council adopt Bylaw No. 3419, being the "Zoning Amendment Bylaw (No. 3 - Woodland Drive), 2010" 9.2 Bylaw No. 3425 - Adoption 79-105 Recommendation: that Council adopt Bylaw No. 3425, being the "Official Community Plan Amendment Bylaw (Chemainus Artisan Village Comprehensive Development Plan), 2010". Note: requires an affirmative vote of a majority of all Council members 9.3 Bylaw No. 3426 - Adoption 107-119 Recommendation: that Council adopt Bylaw No. 3426, being the "Zoning Amendment Bylaw (No. 5 - Chemainus Artisan Village Comprehensive Development Zone), 2010". 9.4 Bylaw No. 3429 - Adoption 121-130 Recommendation: that Council adopt Bylaw No. 3429, being the "Artisan Village Housing Agreement Bylaw, 2010". 9.5 Bylaw No. 3427 - Adoption 131-132 Recommendation: (if restrictive covenants have been registered) that Council adopt Bylaw No. 3427, being the "Zoning Amendment Bylaw (No. 6 - Cassino Road), 2010". 10. Notice of Motions 11. New Business Page 4 of 148 August 4, 2010 Regular Council Meeting Agenda Page 12. Question Period 13. Committee of the Whole 13.1 Move into committee Recommendation: that Council move into Committee of the Whole. 13.2 Regional Board Issues Recommendation: (For Discussion) 13.3 Stonehill Comprehensive Development Plan - 1698 Maple Bay Rd 133-146 Recommendation: that Council direct staff to: 1. continue working on the Comprehensive Development Zone, Comprehensive Development Plan and Housing Agreement bylaws for the Stonehill Development, for future consideration of first and second readings; 2. advise the developer of the requirement to hold an open house prior to the public hearing; and 3. advise the developer of the requirement to commission the sewer and water modeling study prior to consideration of first and second reading of the bylaws. 13.4 Federation of Canadian Municipalities - Municipal Partners 147-148 Recommendation: that Council support Chris Hall's application for a volunteer position with the Federation of Canadian Municipalities' "Municipal Partners for Economic Development" program, subject to no costs being incurred by the Municipality. 13.5 Rise and Report Recommendation: that the Committee rise and report, and that Council adopt the report of the Committee. 14. Closed Session Recommendation: that Council close the meeting to the public to consider matters under section 90(1)(e) and (j) of the Community Charter. 15. Adjournment Recommendation: that the meeting adjourn. Page 5 of 148 Page 6 of 148 Minutes - Jul 21 MUNICIPALITY of North Minutes COWICHAN Meeting Regular Council Date Wednesday, July 21, 2010 Time 1:30 p.m. Place Municipal Hall - Council Chambers Members Present Mayor Tom Walker Councillor Garrett Elliott Councillor Ruth Hartmann Councillor Dave Haywood Councillor George Seymour Councillor Al Siebring Members Absent Councillor John Koury Staff Present Dave Devana, Chief Administrative Officer (CAO) Mark Ruttan, Director of Administration / Deputy CAO John MacKay, Director of Engineering & Operations Audrey Rogers, Planner Approval of Agenda It was moved, seconded and carried, that
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