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MEMORANDUM TO: Mayor Smith and Members of Council FROM: Doug Elliott, City Manager RE: Friday Letter DATE: August 6, 2021

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MEMORANDUM TO: Mayor Smith and Members of Council FROM: Doug Elliott, City Manager RE: Friday Letter DATE: August 6, 2021 MEMORANDUM TO: Mayor Smith and Members of Council FROM: Doug Elliott, City Manager RE: Friday Letter DATE: August 6, 2021 _________________________________________________________________________ MEETINGS * I was invited to address the local Rotary Club on August 4, 2021 at La Rosa’s. I spoke about several current projects and answered questions. *Vice Mayor Snavely, ACM Greene, and I met with Ohio House Representative Hall on Monday, August 2, 2021 to discuss state and local concerns. *I participated in the Oxford Leadership call on Monday * I continue to discuss and review with staff and our labor attorney union and management counter proposals for the IAFF 5272 labor contract negotiations. An Executive Session with City Council was held before the July 6th Council meeting to update City Council on the negotiations. *Sam, Ben, and I met recently with several owners of Woodland Country Manor (a nursing home located at 4166 Somerville Road). They (Woodland Country Living, LLC) own the 74 acre parcel located at the corner SR 73 and Oxford Milford Road (Miami Heritage Technology Park site). The land was annexed to the City in 2012. The parcel is zoned as Office and Light Industrial. The current owners propose to develop an independent living complex with “affordable rents” for tenants aged 55 and over. One of the main impediments to development on this site is a lack of a sanitary sewer main connection. The owners discussed the possibility of financing the estimated $1.5 million sanitary sewer project with a 10 year and 75% exemption amount TIF. Another issue is the current zoning (Office/Light Industrial). The owners plan on making a preliminary concept review presentation to the Planning Commission in August. MASK MANDATE City Council has requested an updated and revised face covering ordinance for the August 17, 2021 Council meeting. Miami University has recently announced an indoor face covering requirement for all of its buildings. I have drafted a revised city mask mandate with an expiration date of December 13, 2021. This date can be extended or shortened by City Council depending on a review of the local Covid-19 number of cases and the vaccination rate or other public health information. CIP WORK SESSION The City Manager’s 2022-2026 Five Year Capital Improvement Plan will be provided to City Council on Friday, August 13, 2021. The work session to review the plan is scheduled for Monday, August 16, 2021 at 7:00 PM in the Courthouse. POTENTIAL INCOME TAX REVENUE LOSS In March 2020, Governor DeWine signed HB197 into law to respond to the public health emergency and economic crisis precipitated by the COVID-19 pandemic. This legislation included Section 29, which, in effect, states that income taxes should be collected by the municipality where employers are located and not the city or village where employees were temporarily working remotely. The two-year, state operating budget bill (HB 110) adopted by the House and Senate was signed by the Governor. It included a provision for income tax refunds for 2021 qualifying wages. It did not include refunds for 2020. However, there remains two outstanding lawsuits challenging the legality of temporarily collecting city income taxes from people based on where they worked ahead of the pandemic, even if they have since been working elsewhere remotely. Recently, the Franklin County Court of Common Pleas dismissed the Buckeye Institute’s lawsuit against the City of Columbus which challenged the constitutionality of Section 29 of HB 197. Also, on June 16, 2021, the Hamilton County Court of Common Pleas dismissed the Buckeye Institute’s lawsuit against the City of Cincinnati. I have estimated the City of Oxford’s loss in income tax revenue at $1.5 million. This represents 16.7% of estimated FY 2021 income tax revenue. COMMUNITY SOLAR PROJECT The plan is to lease the closed Municipal Solid Waste Landfill site (14-18 acres) for development of a solar energy (photovoltaics) system. The RFP will require the solar energy development company to design, obtain approval from Ohio EPA, determine a point of interconnection (POI) with Duke Energy, finance, construct, operate and maintain the solar energy system. The City anticipates a long term lease of the site for 20-30 years or more with a possible option offer to purchase the power directly for the City’s own uses and/or the City’s Electric Aggregation Program. This community solar project could support a 1 to 2 megawatt system. (A megawatt is equal to 1 million watts which could power about 300 homes). The RFP is complete and advertising has begun. Proposals are due June 30, 2021. The City of Oxford received five responses to the Request for Proposals for the Solar Energy Array Development Project on the Closed Sanitary Landfill. Staff and I will be reviewing the proposals over the next 3 to 4 weeks. The proposals will be evaluated based on price, project narrative, developer and project team experience, technical aspects, and other relevant factors. Once the proposals have been evaluated, I anticipate meeting with the top one or two firms to further discuss their proposals. COVID-19 UPDATE The Butler County Board of Health (BCBOH) updated information regarding COVID-19 reported cases from the 45056 ZIP Code. The new figure is 3,632 as of July 24, 2021 and includes Miami University student confirmed cases. This represents 9.0% (down from a high of 13.0% in late December 2020) of all reported cases in Butler County. The total reported cases for Butler County are 40,356. The Ohio COVID-19 Vaccine Dashboard provides vaccination numbers for the state and for each county It provides information on how many individuals have been vaccinated (started) as a percent of the total population. For example, as of July 29, 2021 in Butler County, 179,282 individuals or 46.79%% of the population have been vaccinated. For older age groups in Butler County, 77.68% of the 80 plus, 80.37% of the 75-79, 85.60% of the 70-74, 79.56% of the 65-69, and 72.93% of the 60-64 age groups have been vaccinated. You can also view the data by sex, race, and ethnicity. The state vaccination rate as of July 28, 2021 is 49.6% (percentage of total population with at least one dose). The vaccination rate for those aged 65+ is 80.9% and 56.8% for those aged 18+. The percentage of the population fully vaccinated is 46.3%. Ohio ranks 27th in the percentage of the total population fully vaccinated by state. OXFORD DIVISION OF FIRE & EMS- LABOR NEGOTIATIONS The City has received a Notice to Negotiate from the City of Oxford Professional Firefighters IAFF 5272 bargaining unit and an Assignment Letter from the State Employment Relations Board. A date will be set to adopt rules of negotiation and bargaining so that negotiations may begin. This will be a time consuming process for the administrative and legal staff of the City as this is the initial agreement between both parties. There are six IAFF Locals in Butler County with labor agreements. They vary in membership size from the City of Hamilton with 103 members to Liberty Township with 33 members. The City of Oxford’s will be the smallest with 9 members (including one vacancy). An executive session with City Council was held to discuss this. Staff and I have met to begin management planning for the negotiations. The parties are in the process of negotiating a contract. I am scheduling an executive session with City Council at the July 6th meeting to provide an update on negotiations. BUDGET SIMULATION The City will be utilizing a budget simulation program (Balancing Act) to obtain citizen input for the development of the FY2022 Budget. The simulation will focus on the General Fund which funds the majority of the City’s programs and services directly or indirectly through transfers. It will require users to complete a balanced budget based on the City’s revenue projections. There will be opportunities for citizens to select various revenue and expenditure scenarios to achieve a balanced budget. The goal is to increase public engagement and knowledge of the City General Fund Budget. It will also give citizens the opportunity to experience the hard choices that Council and the City Manager must make with regard to City spending. Assistant City Manager Weekly Report: August 2-6, 2021 Submitted by: Jessica Greene Highlights for E-Newsletter: Broadband Coordination! Had two meetings with week with townships in the Talawanda School District advocating for a joint approach to trying to improve broadband service in our entire region. Gaining access to broadband for some, and improving underserved populations elsewhere. Together we propose asking the County Commissioners to take a Countywide approach with their ARPA funds to address broadband disparities. We hope to create a joint letter to send out by the end of August to our County Commissioners. Communications: City weekly staff reports were sent 8/2 City E-news was sent 8/2 Social updates regarding Oxford Area Trail Public Input Meeting. Website: o Deep dive reviews of the website this week and meetings with the Finance Department and Chief Jones as Finance and Police are the top 2 visited web pages so we need their information accurate, correct, and easy to find. Edits continue to be made. Special Projects and Meetings: Oxford Area Trail o Met with the Country Club and other private landowners in a few meetings this week to review possible routes for the NW arc section of the Oxford Area Trail. o Prepared for next week’s public input meeting and took some steps to correct some misinformation that is floating about.
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