MEMORANDUM TO: Mayor Smith and Members of Council FROM: Doug Elliott, City Manager RE: Friday Letter DATE: August 6, 2021

MEMORANDUM

TO: Mayor Smith and Members of Council FROM: Doug Elliott, City Manager RE: Friday Letter DATE: August 6, 2021 ______

MEETINGS * I was invited to address the local Rotary Club on August 4, 2021 at La Rosa’s. I spoke about several current projects and answered questions.

*Vice Mayor Snavely, ACM Greene, and I met with Ohio House Representative Hall on Monday, August 2, 2021 to discuss state and local concerns.

*I participated in the Oxford Leadership call on Monday

* I continue to discuss and review with staff and our labor attorney union and management counter proposals for the IAFF 5272 labor contract negotiations. An Executive Session with City Council was held before the July 6th Council meeting to update City Council on the negotiations.

*Sam, Ben, and I met recently with several owners of Woodland Country Manor (a nursing home located at 4166 Somerville Road). They (Woodland Country Living, LLC) own the 74 acre parcel located at the corner SR 73 and Oxford Milford Road (Miami Heritage Technology Park site). The land was annexed to the City in 2012. The parcel is zoned as Office and Light Industrial. The current owners propose to develop an independent living complex with “affordable rents” for tenants aged 55 and over. One of the main impediments to development on this site is a lack of a sanitary sewer main connection. The owners discussed the possibility of financing the estimated $1.5 million sanitary sewer project with a 10 year and 75% exemption amount TIF. Another issue is the current zoning (Office/Light Industrial). The owners plan on making a preliminary concept review presentation to the Planning Commission in August.

MASK MANDATE City Council has requested an updated and revised face covering ordinance for the August 17, 2021 Council meeting. Miami University has recently announced an indoor face covering requirement for all of its buildings. I have drafted a revised city mask mandate with an expiration date of December 13, 2021. This date can be extended or shortened by City Council depending on a review of the local Covid-19 number of cases and the vaccination rate or other public health information.

CIP WORK SESSION The City Manager’s 2022-2026 Five Year Capital Improvement Plan will be provided to City Council on Friday, August 13, 2021. The work session to review the plan is scheduled for Monday, August 16, 2021 at 7:00 PM in the Courthouse.

POTENTIAL INCOME TAX REVENUE LOSS In March 2020, Governor DeWine signed HB197 into law to respond to the public health emergency and economic crisis precipitated by the COVID-19 pandemic. This legislation included Section 29, which, in effect, states that income taxes should be collected by the municipality where employers are located and not the city or village where employees were temporarily working remotely.

The two-year, state operating budget bill (HB 110) adopted by the House and Senate was signed by the Governor. It included a provision for income tax refunds for 2021 qualifying wages. It did not include refunds for 2020.

However, there remains two outstanding lawsuits challenging the legality of temporarily collecting city income taxes from people based on where they worked ahead of the pandemic, even if they have since been working elsewhere remotely. Recently, the Franklin County Court of Common Pleas dismissed the Buckeye Institute’s lawsuit against the City of Columbus which challenged the constitutionality of Section 29 of HB 197. Also, on June 16, 2021, the Hamilton County Court of Common Pleas dismissed the Buckeye Institute’s lawsuit against the City of Cincinnati.

I have estimated the City of Oxford’s loss in income tax revenue at $1.5 million. This represents 16.7% of estimated FY 2021 income tax revenue.

COMMUNITY SOLAR PROJECT The plan is to lease the closed Municipal Solid Waste Landfill site (14-18 acres) for development of a solar energy (photovoltaics) system. The RFP will require the solar energy development company to design, obtain approval from Ohio EPA, determine a point of interconnection (POI) with Duke Energy, finance, construct, operate and maintain the solar energy system. The City anticipates a long term lease of the site for 20-30 years or more with a possible option offer to purchase the power directly for the City’s own uses and/or the City’s Electric Aggregation Program. This community solar project could support a 1 to 2 megawatt system. (A megawatt is equal to 1 million watts which could power about 300 homes). The RFP is complete and advertising has begun. Proposals are due June 30, 2021.

The City of Oxford received five responses to the Request for Proposals for the Solar Energy Array Development Project on the Closed Sanitary Landfill. Staff and I will be reviewing the proposals over the next 3 to 4 weeks. The proposals will be evaluated based on price, project narrative, developer and project team experience, technical aspects, and other relevant factors. Once the proposals have been evaluated, I anticipate meeting with the top one or two firms to further discuss their proposals.

COVID-19 UPDATE The Butler County Board of Health (BCBOH) updated information regarding COVID-19 reported cases from the 45056 ZIP Code. The new figure is 3,632 as of July 24, 2021 and includes Miami University student confirmed cases. This represents 9.0% (down from a high of 13.0% in late December 2020) of all reported cases in Butler County. The total reported cases for Butler County are 40,356.

The Ohio COVID-19 Vaccine Dashboard provides vaccination numbers for the state and for each county It provides information on how many individuals have been vaccinated (started) as a percent of the total population. For example, as of July 29, 2021 in Butler County, 179,282 individuals or 46.79%% of the population have been vaccinated. For older age groups in Butler County, 77.68% of the 80 plus, 80.37% of the 75-79, 85.60% of the 70-74, 79.56% of the 65-69, and 72.93% of the 60-64 age groups have been vaccinated. You can also view the data by sex, race, and ethnicity.

The state vaccination rate as of July 28, 2021 is 49.6% (percentage of total population with at least one dose). The vaccination rate for those aged 65+ is 80.9% and 56.8% for those aged 18+. The percentage of the population fully vaccinated is 46.3%. Ohio ranks 27th in the percentage of the total population fully vaccinated by state.

OXFORD DIVISION OF FIRE & EMS- LABOR NEGOTIATIONS The City has received a Notice to Negotiate from the City of Oxford Professional Firefighters IAFF 5272 bargaining unit and an Assignment Letter from the State Employment Relations Board. A date will be set to adopt rules of negotiation and bargaining so that negotiations may begin. This will be a time consuming process for the administrative and legal staff of the City as this is the initial agreement between both parties. There are six IAFF Locals in Butler County with labor agreements. They vary in membership size from the City of Hamilton with 103 members to Liberty Township with 33 members. The City of Oxford’s will be the smallest with 9 members (including one vacancy).

An executive session with City Council was held to discuss this. Staff and I have met to begin management planning for the negotiations. The parties are in the process of negotiating a contract.

I am scheduling an executive session with City Council at the July 6th meeting to provide an update on negotiations.

BUDGET SIMULATION The City will be utilizing a budget simulation program (Balancing Act) to obtain citizen input for the development of the FY2022 Budget. The simulation will focus on the General Fund which funds the majority of the City’s programs and services directly or indirectly through transfers. It will require users to complete a balanced budget based on the City’s revenue projections. There will be opportunities for citizens to select various revenue and expenditure scenarios to achieve a balanced budget. The goal is to increase public engagement and knowledge of the City General Fund Budget. It will also give citizens the opportunity to experience the hard choices that Council and the City Manager must make with regard to City spending.

Assistant City Manager Weekly Report: August 2-6, 2021 Submitted by: Jessica Greene

Highlights for E-Newsletter: Broadband Coordination! Had two meetings with week with townships in the Talawanda School District advocating for a joint approach to trying to improve broadband service in our entire region. Gaining access to broadband for some, and improving underserved populations elsewhere. Together we propose asking the County Commissioners to take a Countywide approach with their ARPA funds to address broadband disparities. We hope to create a joint letter to send out by the end of August to our County Commissioners.

Communications:

 City weekly staff reports were sent 8/2  City E-news was sent 8/2  Social updates regarding Oxford Area Trail Public Input Meeting.  Website: o Deep dive reviews of the website this week and meetings with the Finance Department and Chief Jones as Finance and Police are the top 2 visited web pages so we need their information accurate, correct, and easy to find. Edits continue to be made.

Special Projects and Meetings:  Oxford Area Trail o Met with the Country Club and other private landowners in a few meetings this week to review possible routes for the NW arc section of the Oxford Area Trail. o Prepared for next week’s public input meeting and took some steps to correct some misinformation that is floating about.

 Visit the State Representative Thomas Hall o Met with Representative Hall and share our local top Council goals of housing, economic development, and climate efforts. We also discussed the coronavirus pandemic and broadband efforts as well.  City Council Meeting  Budget Preparations for the 2022 fiscal year.  Meeting with Councilor Ellerbe regarding programs to address nonperforming commercial spaces and to review an idea of a public sculpture program.

Economic Development:

 Meeting with Butler County Landbank with Sam Perry to learn about how their program works, how we can get involved, and the processes they use.

Human Resources:  Conducted 7 phone interviews for the IT/GIS coordinator position  Reviewed the City’s substance abuse policy and made recommended edits.  Met with Chief Jones to review the proposed social worker position. Review LISW social work positions and case manager type positions and proposed salary ranges. We have begun researching job descriptions as well. If approved by City Council, we will take the next steps to create this position.

City of Oxford Finance Department Weekly Report August 2nd through August 6, 2021

Accounting Activities

Payroll checks were processed this week. Staff is working on records retention and destruction, including old electronic files. The 2022 draft budget and draft fee ordinance have been sent out. They are due back to Finance on August 6th. Budget meetings with departments will begin the week of August 23rd. Heidi, Katrina and Kim have been meeting with vendors and scheduling demonstrations for a provider for everything from hire to retire. Including on boarding, time and attendance, payroll processing, benefit management and off boarding. We are be gathering some additional information and presenting a resolution to City Council in the coming weeks. Meetings regarding CIP submissions has taken place this week. The final draft of the CIP will be distributed next week. Supplemental Budget Ordinance #5 passed at the August 3rd City Council meeting. Supplemental has been posted and certified to the County. These reports have been posted to the City’s website:

Monthly Revenue Analysis Monthly Revenue & Expenditure Report

Utilities Activities

August bills were be mailed out August 2nd. Readings for September billing has begun. Move in is officially in full swing. Staff is working with service technicians to get additional radios installed that will read from the tower. We currently have 3559 accounts reading from the tower. Training continues within the Finance and Utilities areas.

Week ending 8/6/2021

Aquatic Center  Oxford Aquatic Center made the cover of the July Issue of Parks and Rec Business magazine; published an article entitled “Pouring through the Details” about designing and opening an outdoor aquatic center. See image on next page.  Aquatic Center is averaging >400 visits per day so far. Weather this week has been outstanding so far. This does not include swim team practice, swim lessons, or summer camp kids though. Daily admissions outweigh membership check-ins over 3:1.  Season Passes sales have far exceeded the expected amount for 2021. Daily admissions revenue is getting close to surpassing the expectation.  Dive In Movie Night – Friday, August 13th. This is a free night for all our summer camp kids and families. Open to the public for special event admission price also.  Aquatic Center hours change beginning the week of August 16. For updated hours, click here.

Facilities, Programs and Leagues  July-September Activity Guide is available. Check out all the action coming up this summer.  New pickleball court work is ongoing, as well as paving of old basketball courts. Southwest Ohio Services is scheduled to finish the court surfacing next week.  Preschool registration for 2021-22 school year is closed. All spots are filled! Kudos to our outstanding preschool staff for their hard work this past year.  Summer Camp ends Friday, August 13th. Special event scheduled for all summer camp families on Friday, August 13th at the Oxford Aquatic Center.  New Gaga Pit added outside near the Aquatic Center. This has been a huge hit!  Little Poppers! Camp is complete. This camp runs 7 weeks each summer.  New Memorial Tree Plaque work is almost complete. The new plaque was ordered and will be installed in September. Special thanks to DS Dewitt Construction for this project.

Sports Activities  Ready Set Run program continues. 30 youth registered (largest RSR program ever). Final 5K event scheduled next week, August 12th, at Oxford Community Park.  Flag Football games begin the week of August 23rd. 93 participants this year!  Adult softball games begin Tuesday, August 10th. 5 teams signed up for fall season.

Miscellaneous  TRI Board meeting held Thursday, July 15 at 4:00pm. Main Discussion: New facility needs  Working with Service Department to get new bottle filler units installed at park locations.  Coordinating with water department to repair a new unit installed at Oxford Community Park.  Sending final operating budget to Finance Department this week.  Met with BC MetroParks this week to discuss potential projects they can partner with us on between the years 2023-2028 as part of their upcoming replacement levy.

Community Development Department Weekly July 30-Aug 5, 2021

Highlights

• Staffing updates:

o Code Enforcement Officer interviews completed. New hire due to start in late August. Captain J. Fields, Oxford Fire, filled in for rental inspections this week. Captain C. Meador will begin next week.

o Tech Assistant vacancy: Restructured job description under the City Manager’s office. Advertisement for IT/GIS Coordinator went out July 16. Contract for temporary GIS services in effect with LJB/Miamisburg, Ohio. Contact is Kelly Haws. The weekly parcel transfer report is back (attached).

• 100+ inspections were performed within the past week, including rental inspections, final building/engineering, and inspections related to building and electrical permits.

o Over half of the residential rental units inspected in this date range had smoke detector violations that require correction before certificate issuance.

o Several new and altered student rental house projects are wrapping up in the Mile Square; three located on University Ave and Campus Avenues.

• 5 new construction/alteration permits were issued within the past week, which included fence, alteration and HVAC projects.

• Work continues on the new Dairy Queen on CCP.

• Footer/foundations have begun for the Caroline Harrison Building Uptown on the site of the former BP Fuel (131 W. High). Earthwork has finally begun on the Kettering Health site (5095 University Park Blvd.)

Board and Commission Highlights:

• Planning Commission: Two cases for August 10: A conditional use for the conversion of a retail space in Westgate Mall as a high school expansion of McGuffey Montesorri School. (5158 College Corner Pike). The second case is a Concept Review for Woodland Country Manor at 4450 Trenton Oxford Road. This week City Council approved the 22 Acre Annexation and R1-B zoning designation for 6610 Brookville Road, potential “Owl’s Landing” Residential Development.

• Historic and Architectural Preservation Commission: August 11 meeting cancelled. Commission members are evaluating outreach methods for potential historic district expansion. At least two potential administrative cases are pending – sign, fence and door changes within the Uptown District. Next regular meeting September 8.

Community Dev Dept. Report for July 30-Aug 6, 2021 • Housing Advisory Commission: Last month’s meeting consisted of four topics: Cottage Community (Hester Road), New housing non-profit, Focus Groups and Cold Shelter/Transitional Housing update. Next meeting scheduled for August 16.

• Board of Zoning Appeals: Last month, the extension request for the 407 N. Campus Ave two variances, was granted. The August meeting has been cancelled due to no new cases. September meeting TBD.

• Building Board of Appeals: Staff is evaluating the possibility of re-vamping this board to prepare for the incoming new Code Enforcement Officer.

• Student Community Relations Commission: The final meeting of the school year was on April 23. The City Manager’s office will be taking over the lead staffing of this Commission.

• Past virtual public meetings can be viewed here: https://www.youtube.com/user/cityofoxfordohio

Long Range Projects

• Community Strategic Plan (Comp Plan Update):

o City Council has appointed members to the Steering Committee. This group is assisting staff with the ‘feedback loop’ process of drafting, proposing, reviewing and revising the Comprehensive Plan. The next Steering Committee meeting is not scheduled at this time. Likely late August/ early September on a Wednesday late afternoon.

o This webpage is being populated with info. This project is being managed by Jessica, Sam and Zach.

• OATS Phase III and IV: Staff assisted the City Engineer last week with coordinating proposed developments with 2022 planned trail construction. Phase III will pave the existing path between Bonham Road and SR 73 as well as a new path from Peffer Park to the High School. Phase IV will connect the Community Park to the Middle School along existing roads.

• OATS Northwestern Arc RFP: City Council authorized the City Manager to contract with Bayer Becker / KZF Design for updating route planning and cost estimates for the gap between the Community Park and the Covered Bridge. Meetings and draft routes are underway. This process involves stakeholder input and is scheduled to be complete before the end of 2021. Rough preliminary estimates of completing this ~4 mile gap hover around $4.5M. Initital key stakeholder engagement was completed last month, with general public feedback scheduled for a virtual meeting at noon on August 11. https://www.oxfordareatrails.org/post/publicinput [email protected] Community Development Department 15 South College Ave Oxford, Ohio 45056 August 6, 2021

Community Dev Dept. Report for July 30-Aug 6, 2021 Transfers Date Range Recent Parcel Transfers July 29, 2021 - Aug 5, 2021

ABOUT THIS MAP: This map displays transfers within and adjacent 0.25 miles to City of Oxford. Parcel lines and transfer data come from the Offices of the Butler County Engineer and Auditor. The 1 inch = 3,500 feet City of Oxford does not guarantee the dimensional accuracy of this map. Precise dimensional (8 1/2 x 11" paper) accuracy should be based upon recorded deeds, plats or a professional survey. ¬ PURPOSE: Show City staff and decision-makers locations of recent parcel sales and transfers. Feet

PRODUCED BY: Lucas Hershberger, GIS Analyst, LJB Inc., for City of Oxford Community Development 0 1,500 3,000 6,000 Department, 15 South College Avenue, Oxford, OH 45056, [email protected], 440-426-2606

No.* * Parcel ID New Ow ner Address/Location Sale Date 1 H4100011000010 PIEHOLE LLC 118 HOMESTEAD AVE 8/5/2021 2 H4100017000034 WITT JENNIFER 6015 JOSEPH DR 8/5/2021 3 H4100004000076 MEEKER BRIAN CHRISTOPHER & ROBYN 230 W HIGH ST 7/29/2021 4 H4100004000077 MEEKER BRIAN CHRISTOPHER & ROBYN 230 W HIGH ST 7/29/2021 5 H4100136000012 CICCONE GLENN P 794 HIGH MEADOW LN 8/3/2021 6 H4100133000053 MESSMAN MOORE TERRI L 302 RYAN DR 8/5/2021 7 H4100025000002 SEITER FREDERICK R & LYNDA M 5 OLDE FARM RD 8/5/2021 8 H4000007000067 WILKINS PHILLIP K & PHYLLIS G 304 N MAIN ST 8/5/2021 9 H4100120000010 ROARK STEPHANIE & RAPP JARED F 610 DAVID DR 7/29/2021 10 H4100034000062 WANG JUNQI & ZHANG SHUQI 43 INDIAN COVE CIR 7/30/2021

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o S o til W lwe ll B eck ett Wallace Weekly Report Oxford Division of Police July 26, 2021 – August 1, 2021

1. Sgt. Hool, Officer Blauvelt, Officer Gilbert, Officer Hartwig, Officer Campbell, Officer Hardin, Officer Hayes, Officer Thrasher, Sgt. Price, Officer Jones, Officer Morgan, Sgt. King, Detective Ledermeier, Lt. Robinson and Officer Reihs attended Case Law training with the Butler County Prosecutor’s Office on Monday. Topics included “Fourth Amendment Updates to Case Law” as well as “Current Trends and Hurdles in Criminal Prosecutions”.

2. Officer Hayes and Officer Butler attended bike training at Harbin Park with the Butler County Sheriff’s Office on Thursday.

3. The following press release was issued on 7/26:

“On Saturday, July 24, 2021 at approximately 1:20 a.m., Oxford Police Department responded to a 911 call reporting a sexual assault that had occurred on N. College Ave. The caller, a passerby, stated he found a female Miami University student lying in the front yard crying who stated she had been raped. She did not know the identity of the suspect but had accepted a ride from him from an uptown bar. After a thorough investigation by OPD officers and detectives, a suspect was identified and located at a local hotel within a couple of hours of the original report. He was identified as Zachary Michael Frankart, 21 years of age, of Clyde, Ohio. He is a construction contractor working in Oxford. At the conclusion of the investigation, he was charged with Rape, a first degree felony, and Theft (personal property of the victim), a 5th degree felony, and was taken to Butler County Jail.”

Meetings

• Chief Jones o ACM Greene - Red Brick Friday Streets & Eats Welcome Event Meeting o Lt. Fening and Officer Wagers - Red Brick Friday Streets & Eats Welcome Event Meeting o Lt. Robinson and City Manager – Review Police CIP o ACM Greene – met with Access Counseling and representative from Mental Health Board to discuss Police Social Worker position o Kim Daggy, Enjoy Oxford – Porsche show

• Lt. Fening o COP Interns o Alcohol and Other Drugs Coalition meeting

• Lt. Robinson o Meeting with upfit vendor o Axon reps o City Manager – Department Head staff meeting o Prosecutor – discuss ongoing felony case

Weekly Report: By the Numbers

Arrests and Citations Jul 26 - Aug 1 YTD Incidents Reported Jul 26 - Aug 1 YTD Minor Misdemeanor 4 86 Traffic Crashes 3 125 Misdemeanor 3 276 Sexual Assault 0 10 Felony 0 27 Robbery 0 4 Moving Traffic 7 440 Assault 1 16 Non-Moving Traffic 4 58 Burglary 1 34 Drivers License Law Violations 2 85 Theft 5 170 Civil Offense Citation 0 310 Motor Vehicle Theft 1 18 Underage Alcohol Violation 1 99 Drug Offense 2 36 OVI 0 53 Aggravated Menacing/Menacing 2 21 Disorderly Conduct 3 43 Domestic Violence 0 12 Property Damage 2 50 Criminal Trespass 1 7

Parking and Administrative Citation Summary July 2021 Description Amount Block Drive or Parked Within 3 Ft of Driveway 0 Dogs and Other Animals at Large 0 Expired Meter 109 Littering from Motor Vehicle 0 Littering or Allowing Litter 0 Mass Gathering 0 Multi-Space Meter Violation 8 Noise Restrictions 0 Nuisance Party 0 Parked >12 In From Curb 0 Parked Across Marked Lines 0 Parked Facing Wrong Direction 4 Parked in Alley/Narrow Street 0 Parked in Excess of 72 hours 0 Parked in Fire Lane 0 Parked in Front or Side Yard 0 Parked in Handicapped Space 1 Parked in Roadway 0 Parked in Safety Zone 0 Parked in Loading Zone 0 Parked on Crosswalk 0 Parked on Private Property 8 Parked on Sidewalk or Lawn 1 Parked Within 10 Ft of Hydrant 0 Parked Over Time Limit at Meter 1 Residential Permit Required 3 Signs Prohibited Parking 4 Unattended Vehicle 0 U-turns Restricted 0 Yellow Zone 5 Total 144

City of Oxford - Division of Police Oxford Division of Police 101 E. High St. Weekly Media Incident Summary Oxford, OH 45056 Report span: 7/26/2021 7:00:12AM to 8/2/2021 7:00:12AM

FOR PUBLIC / MEDIA RELEASE

Date Reported Incident Number Address Reporting Officer Offense Type

7/26/2021 11:29:00AM 21-OPD-0970 308 S Main St Morgan David Telecommunications Harassment _

MEDIA

A female had her social media accounts hacked. The hackers threatened to release sensitive information if she didn't pay them. A report was made.

7/26/2021 2:22:00PM 21-OPD-0971 309 N Beech St Campbell Jeffrey S Criminal Mischief _ move, deface, tamper,

MEDIA

Victim reported sometime during the over night hours someone damaged his front door at 309 N. Beech Street by breaking the glass on the door.

There are no suspects at this time.

Report generated on:8/4/2021 at 11:37:28AM Page 1 of 8 FOR PUBLIC / MEDIA RELEASE

Date Reported Incident Number Address Reporting Officer Offense Type

7/26/2021 4:37:00PM 21-OPD-0972 4985 College Corner Pike Gilbert Anthony Theft _ without consent

MEDIA

Victim reported that someone entered their store and stole a couple of items.

7/26/2021 10:52:00PM 21-OPD-0973 5190 College Corner Pike Hellwarth Paul

MEDIA

Officers were called to the Baymont Inn for an unwanted subject. After speaking with subject, it was deemed necessary to have the subject evaluated at the hospital for mental issues.

7/27/2021 2:32:00AM 21-OPD-0974 5051 College Corner Pike Hellwarth Paul AGENCY ASSIST

MEDIA

Officers responded to a call of suspicious people at the Oxford Car Wash. A subject was located with outstanding warrants and was transferred to the custody of the Preble County Sheriff's Department.

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Date Reported Incident Number Address Reporting Officer Offense Type

7/27/2021 9:11:00AM 21-OPD-0975 300 S. Locust St. Hartwig Brooke Theft

MEDIA

On 07/27/2021 I received an online report concerning a theft that occurred in the area of the 300 block of S. Locust St.

7/27/2021 4:33:00PM 21-OPD-0978 5118 Red Cloud Ct Hayes Jacob D WARRANT ARREST

MEDIA

Responded to 5118 Red Cloud Ct. for a report of a dispute. Male had a warrant out of Area 1 court. Recite issued.

7/28/2021 1:37:00AM 21-OPD-0979 601 S Locust St Butler Richard J Disorderly Conduct _ offensive gesture or

MEDIA

A woman was unhappy with her order at a local restaurant. She became loud and offensive with employees and refused to leave the property when ordered to do so by officers. She was taken into custody, then released home with a court summons.

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Date Reported Incident Number Address Reporting Officer Offense Type

7/28/2021 3:12:00PM 21-OPD-0980 10 Reaghs Way Hartwig Brooke Breaking and Entering

MEDIA

On 07/28/2021 officer's responded to the 0 block of Reagh's Way concerning a report of a breaking and entering.

7/28/2021 4:44:00PM 21-OPD-0981 540 S Locust St Reihs Robert W Theft

MEDIA

Complainant reported she used her wallet while at a Dollar General and misplaced it as she was leaving. She came back to report the wallet missing and realized it was stolen along with all of its contents.

7/28/2021 5:34:00PM 21-OPD-0983 5032 College Corner Pike Blauvelt Matthew R Possession of Drugs

MEDIA

A male with outstanding warrants was found to be in possession of drugs and drug paraphernalia subsequent to arrest.

Report generated on:8/4/2021 at 11:37:28AM Page 4 of 8 FOR PUBLIC / MEDIA RELEASE

Date Reported Incident Number Address Reporting Officer Offense Type

7/28/2021 11:07:00PM 21-OPD-0984 300 S Locust St Butler Richard J

MEDIA

Employees found a small bag of suspected narcotics during their closing clean-up. They turned it into the police for destruction.

7/29/2021 4:53:00AM 21-OPD-0986 11 W Rose Ave Jones Anthony SUSPICIOUS ACTIVITY

MEDIA

A call for a suspicious vehicle led officers to identifying 2 subjects and locating an open door at a nearby property.

7/29/2021 1:07:00PM 21-OPD-0988 1111 S Locust St Ledermeier Mark D

MEDIA

A report was taken on S. Locust Street regarding an assault.

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Date Reported Incident Number Address Reporting Officer Offense Type

7/30/2021 12:11:00AM 21-OPD-0990 5399 College Corner Pike Thrasher John R Illegal Use or Possession of Drug

MEDIA

During the course of a traffic stop, it was discovered that the driver had multiple warrants through several agencies. The male driver was transferred into the custody of Preble County. During a search of the vehicle, possible narcotics were located along with several narcotic related instruments.

7/30/2021 3:15:00AM 21-OPD-0991 36 Lynn Ave Thrasher John R

MEDIA

Officers were dispatched for an unconscious female inside of a vehicle in the Taco Bell parking lot.

7/31/2021 3:52:00AM 21-OPD-0995 610 Oxford Commons Thrasher John R Theft _ without consent

MEDIA

Various items were stolen from a motor vehicle after the victim parked his vehicle to move.

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Date Reported Incident Number Address Reporting Officer Offense Type

7/31/2021 4:56:00AM 21-OPD-0996 S College Ave / W Spring St Thrasher John R

MEDIA

A female was stopped while riding a bike. It was discovered that the mountain bike didn't belong to her and she was found to be in possession of possible narcotics.

7/31/2021 6:57:00AM 21-OPD-0997 610 Oxford Commons Morgan David Attempted Grand Theft

MEDIA

A male interrupted the attempted theft of his motorcycle, from Oxford Commons. Two, unknown, male subjects fled from the scene in a black BMW 748Li, sedan, with no license plate. After leaving the complex, the subjects fled in an unknown direction.

7/31/2021 10:29:00AM 21-OPD-0998 618 Ogden Ct. Morgan David Criminal Damaging/Endangering _

MEDIA

Utility equipment at Oxford West was damaged when an unknown subject attempted to peel the steering column. Only minor cosmetic damage was reported.

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Date Reported Incident Number Address Reporting Officer Offense Type

7/31/2021 1:19:00PM 21-OPD-0999 618 Ogden Ct Morgan David Theft _ without consent

MEDIA

Police were notified of a theft incident at Oxford West apartments. The theft occurred on July 31, 2021, and occurred between 0245 & 1230 Hrs. Several items were removed from the victims motor vehicle, which had been left unlocked. These items included a birth certificate, passport, and checkbook. No suspects at this time.

7/31/2021 3:29:00PM 21-OPD-1000 542 S Campus Ave Morgan David Criminal Trespass _ land premises of

MEDIA

A female reported that a male trespassed onto her second floor balcony, while she was out of town. Security footage shows an unknown male climbing onto the balcony, before leaving, on July 24, 2021 at 2130 Hrs. This was reported in the 500 block of S. College Ave. No suspects.

8/1/2021 9:05:00PM 21-OPD-1002 325 S College Ave Hellwarth Paul Menacing

MEDIA

Officers took an informational report for a workplace dispute.

Report generated on:8/4/2021 at 11:37:28AM Page 8 of 8 SERVICE DEPARTMENT

Weekly Report # 31

Aug 2 – Aug 6, 2021

This report highlights major projects and does not detail daily department / division operations. Please let me know if you need any additional information. MBD

Special Projects and Items of Interest:

• Pedestrian Safety Improvements – High St. and Patterson Ave. - The City is working with MU to design landscaped pedestrian refuge islands on Patterson Ave, SR73, and High St. between Patterson Ave. and Campus Ave. Council approved a construction contract on Jan 19, 2021 with Sunesis Construction (builders of Phase II of the OATS trail segment). Miami has paid $2.079M for their portion of the work. ODOT will be funding the other $1M for the project. The City should not have costs other than administrative / engineering / construction management costs. Work will begin in May 2021. Staff met with Miami U. PFD staff to discuss agency responsibilities and coordination with the Sunesis. Work has begun on this summer project including a detour for US27. Crews began milling pavement on Patterson Ave and High St. on Sat. July 10th. Base course paving on Patterson Ave. began on July 22nd. Surface course asphalt will be placed beginning July 29th. Landscape restoration work has begun including new sod along High St. Landscaping, pavement markings, additional lighting, and pavement traffic detectors are being installed this week. The road is scheduled to reopen August 13th following installation of new utility tunnel tops by Miami.

Before / After aerials for the pedestrian safety project along US 27 / High St.

• Ohio Dept. of Development Grants for Water and Wastewater Projects – Per House Bill 168, the City will submit a listing of potential water and wastewater utility projects that might qualify for prioritization and funding through the State. $250M will be made available on a competitive basis with priority to economically disadvantaged areas, areas without utility services, failing systems, public health concerns, and time frame for construction. Our list of projects is due to the BCEO by August 16th.

• Electric Vehicle (EV) Charging Stations – Staff met with Miami U. to discuss a joint application for grant funding (VW settlement with OEPA) to install electric vehicle charging stations on campus and in the City. The City has budgeted for at least two stations to be installed in 2020. Site assessments have been conducted at three locations for possible funding applications. Locations include the City surface lot at the Uptown Parks (Main and Church), the parking garage structure, and the Municipal Building parking lot. OEPA has accepted the City’s grant applications for Level 2 AC chargers (slow chargers typically taking 8-10 hours for a full vehicle charge) which was due Sept. 30. Applications for “fast chargers” – Level 3 DC chargers, are anticipated to be accepted in early 2021. The OEPA has awarded the City $15,000 for a 2 port charger at the Parking Garage. Signed agreements with the agency were submitted April 21st. An agreement for installation of the PG charger was approved at the June 15th Council meeting.

• Electric Vehicle Purchase – Council approved the purchase of a 2022 Chevy Bolt EUV at the April 20th meeting. The City expects to put this vehicle in service in August.

• Railroad Passenger Platform / BCRTA Facility - Staff is working on joint design professional RFP’s for development of a Rail Platform in conjunction with Butler County RTA’s multi model maintenance facility to be developed near the City Garage. A pre submittal meeting was conducted Sept. 15 for potential firms to ask questions regarding the projects. Submittals were due October 19, 2020; seven proposals were received and were reviewed by the Assistant City Manager, Community Development Director, and Service Director. Rankings of proposals was submitted to BCRTA on October 29th. Three finalists were identified and have been interviewed and ranked. The City has begun contract negotiations with AECOM for architectural / engineering services for the City’s Rail Platform project. BCRTA has signed their contract with Bowen Architects, and they conducted their first site visit at the end of March. RTA also announced that their $4.5M in CMAQ funding will likely be moved up from 2024 to 2022. Staff attended the design kickoff meeting held at the Shriver Center. Representatives from the City, Ox. Township, MU, TSD, and BCRTA were in attendance. City Council approved a $250k contract with AECOM for architectural and engineering services on April 20, 2021. Council would also like to move forward with a purchase of the Nelson Morrow Building from TSD. The law director is reviewing the agreement currently in advance of signatures. The contract has been signed by all parties. BCRTA’s initial estimate for their project exceeds $20M as of June 3, 2021. Project kickoff meeting with CSX, Amtrak, and the City was conducted June 18, 2021. Site review meeting conducted July 15th. Work on preliminary engineering agreement with CSX continues; we await additional guidance from AMTRAK on operation parameters for the project.

• Water Softening Evaluation and other WTP Improvements – Council has approved a contract with Strand Associates for this project. Kickoff meeting with our consultant was conducted January 21, 2020. Staff is meeting with the Engineers on a biweekly basis to review progress. Technical memorandum #1 has been received evaluating four softening solutions. This will be pared down to three for further evaluation. We have received a draft of the report and are reviewing the data and recommendations. Staff met with Strand Assoc. the week of Jan 18th to obtain more data for the report, particularly softening’s impact on process control and raw water consumption as well as potential impact to water quality in Four Mile Creek and the City’s wastewater treatment plant; Alternatives presented to the City Council on June 15, 2021. The City will investigate the feasibility of purchasing wholesale water from the Hamilton system and build a new pipeline from their North Plant to our existing pipeline at the Seven Mile Well Field. Staff is also discussing an interconnection with Southwest Regional Water District for emergency water transmission between the utilities.

• Water Treatment Plant – Risk and Resilience Assessment (RRA) – Our Water System is completing the RRA for compliance with the America’s Water Infrastructure Act of 2018. The Plan must show that the Utility has reasonable controls to secure against natural disasters, cyber threats, and threats to its financial infrastructure. Our deadline for this plan is June 30, 2021 and it shall be updated every five years. We have certified completion to the USEPA as of June 23rd.

• Lead Service Line Investigations – we are investigating every water service property associated with this summer’s street resurfacing program to ensure there is not water service connected with a lead conduit. If a lead service is located, the City will replace it the point of demarcation and advise the property owner to replace the service on their side. The Utility will have a contractor available to assist property owners as necessary.

• Elevated Storage Tank Exterior Coating – Staff is developing specifications for replacement of the tank’s exterior coating. We expect to have a contract completed by 4Q 2021 for work to be performed summer 2022.

• Seven Mile Well Field Water Main Improvements – Staff is developing a project to install new valves / discharge ports on the raw water main at Seven Mile. This will allow for the removal of iron and manganese deposits at the source rather than at the water treatment plant where the material can cause fouling of our sand filters.

• Electrical Improvements for West Booster Station – Staff is developing specifications and quantities for improvements including the installation of variable speed drives that synchronize with water level transducers. This will allow for automated pumping to the service area when the elevated tank is taken off line for maintenance.

• Backflow and Cross Connection Control Program – As required by the OEPA, the City continues to implement this water quality program. Staff is evaluating new software that will minimize paperwork, postage expenses, and staff time administering the program. The agreement has been signed and program migration will begin soon.

• Fire Hydrant Flushing and Inspection – All City owned and maintained fire hydrants will be flushed and inspected beginning August 2nd. Work will take approximately 4-6 weeks to complete.

• ADA Transition Plan – Federally funded projects will require to have an approved ADA Transition Plan on file with ODOT. Jessica and Seth have identified a Miami group that will assist Engineering in writing this plan during the Spring 2021 semester. The City Council approved the City’s Transition Plan at their June 1st meeting. Staff will continue to enhance the plan where necessary and begin planning and budgeting for improvements.

• Main St. (SR732) Reconstruction between High St. and Park Place - The Ohio Public Work Comm. – District 10 Integrating Committee approved funding for our project to reconstruct the bricked portion of Main St. (SR732) between High St. and Park Pl. in the Uptown Parks. We should receive written approval from the OPWC this summer for construction in summer 2022. Our project scored 13th highest out of 25 projects that were recommended for funding. 21 additional projects were not selected for funding in this round. Written confirmation of our project funding was received July 2, 2021.

• Solar Array Potential for Closed Sanitary Landfill – Staff is working with the City Manager to evaluate technologies and options for a potential project. Ultimately, Staff will develop a Request for Proposals to determine the most advantageous technology and financing for this type of project. The City will need to interface with Ohio EPA to stay in compliance with post-closure rules, and with Duke Energy to receive solar generated power from the facility. Miami University has released an RFP, for a study, to determine the feasibility of a solar array at either the Hamilton or Oxford campus. Five proposals were received by the June 30th deadline; the proposals are now under review by Staff.

• 2021 Special Assessments for Curb, Gutter & Sidewalk – The Engineering Division is marking defective curb, gutter, and sidewalk on streets slated for resurfacing later in 2021. Certified notices will be sent following a Resolution of Necessity to be approved by the City Council at a future meeting. It is important to have defects resolved prior to repaving later this summer to increase the longevity of the improved street. 171 properties were sent notices to repair at a total estimated cost of $482,701. Bids were opened March 25th. Council awarded a contract to Adleta Construction for this project on April 6th. Contractor began work May 10th and is complete.

• Conversion of Conventional Streetlights to LED Technology – Staff has budgetary estimates from Duke Energy on this PUCO regulated project. City Council has awarded a contract to Duke Energy for this project. Field conditions are now being inventoried and verified. Duke has ordered all of the equipment necessary for the conversion and will begin installation on August 23rd.

• OPWC Culvert Improvements for US27 North – City has signed the agreement with OPWC; The City has advertised plans and specifications for the project and opened bids on December 4th. Staff anticipates a recommendation to the City Manager and City Council in early January 2021. City Council approved a contract award to Larry Smith, Inc. Documents have been signed and a preconstruction meeting was held. This project is to be completed by mid-August 2021. Work began on this project on July 16th and is approximately 25% complete.

• 2021 Urban Paving Program – The City will partner with ODOT for resurfacing of US27 from Campus Ave. to Chestnut St. This project, in conjunction with Miami University and an ODOT safety grant, has been re-bid and has been delayed until summer 2021. Council approved a contract with Sunesis Construction on Jan 19th (John R. Jorgensen will be the paving contractor). Work is complete on this project.

• 2021 Street Resurfacing Program – Staff is preparing specifications and quantities for bidding. Advertising for bids will be released in early March. Work will be completed by August 1, 2021. Notices have been sent to properties with defective curb/gutter/sidewalk for repair prior to resurfacing. Bids were opened March 25th. Council awarded a contract for this project on April 6th to Barrett Paving. Paving scheduled to begin August 9th and the project should be completed by August 13, 2021.

• 2020FY CDBG Handicap Ramp Program – Specifications have been prepared and the project advertised for bids. Bids were opened March 25th. Council awarded a contract to W.G. Stang for this project on April 6th. This project is complete and ready for street resurfacing.

• Foxfire Culvert Improvements – Recent inspections noted scouring at the inlet and outlet of this culvert. Work will be performed summer 2021 to repair this damage and improve the lifespan of the conduit.

• New Sanitary Sewer at Melissa Drive – City crews will be installing a new upsized sanitary sewer main on Melissa Drive east of Oxford Reily Road. The project will also cross to the west to serve the majority of the City owned 47 acres at Western Knolls. Work should be completed by the end of summer 2021. Rate payers will save ~ $100,000 for this work being performed by the Wastewater Collection Division. Work began on this project June 28th and is now complete.

• OATS Phase I – Black Covered Bridge Maintenance – Staff is developing specifications and quantities for a maintenace project for the bridge. Work will include the removal of unwanted vegetation around the bridge’s siding and roof and well as minor wood replacements.

• OATS Multi Use Trail – Phase II- This project will construct a new 1.4 mile segment of OATS trail from SR73 to US27. Latest project estimate is $2,281,700. Punch list walk through conducted Sept. 15 with ODOT and contractor. This project is substantially complete. Staff is adding addition mile markers to the unimproved portion of this trail between Bonham Rd. and SR73. Benches have been ordered to provide seating along the trail along with a plaque recognizing Howard & Gwyn DuBois for their generous donation to the OATS projects. We have installed a water bottle filling station / bike repair station near the restroom building at Peffer Park.

• OATS Multi Use Trail – Phase III- The City has received a letter from OKI informing us that Phase 3 has been awarded a grant of $1.5M for this segment of the OATS trail. This grant will require a 25% local match. Phase 3 will construct a new segment from US27 to the RR tracks and Talawanda High School and will pave existing gravel / ash segments between Bonham Rd and SR73. The City is working with ODOT, MU, and TSD to develop the scope and alignment for this project. City Council approved a design contract with Environmental Design Group on Feb. 4th. Kickoff meeting for the projects was held March 4th. Contract documents have been signed and consultant is proceeding with work. Feasibility Study / Alignment documents were received from the consultant May 29, 2020. The City has received Stage 2 plans for this phase in conjunction with preliminary cost estimates and Geotech reports. The coal ash segments will require cement stabilization to function during high water events. Preliminary cost for segment “A” (Bonham Rd. to SR 73) is $840,000. Preliminary cost for segment “B” (Peffer Park to Talawanda High School) is $720,000. Total estimate for Phase III is $1.56M. Now proceeding with ROW / easement acquisition as needed. ODOT comments for this Phase were received on Feb. 8 and are being incorporated into design plans. Miami has agreed to pay the grant match on Phase III for trail segment on their property (78%)…. $303,922 of the required $390,000.

• OATS Multi Use Trail –– Phase IV – Talawanda Middle School to Oxford Community Park – the City was successful in obtaining grant funding for the OATS trail, this time $750,000 for a segment from the Talawanda Middle School on SR732 to the Oxford Community Park. This segment will be approximately 11,590 feet long and is proposed for constuction in 2022. Funding comes from OKI and the Transportation Alternatives program. The City is working with ODOT, MU, and TSD to develop the scope and alignment for this project. City Council approved a design contract with Environmental Design Group on Feb. 4th. Kickoff meeting for the projects was held March 4th. Contract documents have been signed and consultant is proceeding with work. Feasibility Study / Alignment documents were received from the consultant May 29, 2020. The City has received Stage 2 plans for this phase in conjunction with preliminary cost estimates and Geotech reports. Preliminary cost estimates for this segment of the OATS system is $2.7M. Now proceeding with ROW / easement acquisition as needed. ODOT comments for this Phase were received on Feb. 8 and are being incorporated into design plans.

• OATS Multi Use Trail – Phase V – THS to TMS - Staff is beginning to identify possible alignments and impacts on ROW acquisition and construction costs. Enjoy Oxford has identified a significant private contribution that could possibly be utilized for this phase of the project. The ACM is coordinating an application to OKI for Surface Transportation Block Grant funding for $3.3M to pair with $1.55M in local levy funds for this segment of the OATS trail.

• OATS Multi Use Trail – Phase VI – OCP to US27 North – Staff evaluating timelines and funding opportunities for this section of the OATS trail. Engineering reviewing sanitary sewer trunk main for this area designed in the late 1980’s to see if this could dovetail into the OATS project. Community Development is promulgating an RFP for this phase to determine initial alignment possibilities and rough cost estimates for grant writing purposes. A contract for alignment and cost estimates was awarded to Bayer Becker at the April 6th Council meeting. Staff is beginning to review potential route segments.

• Extra Trash Collection during Fall Semester Move In – Rumpke will conduct additional trash collection in the Mile Square Plus area from August 19th through August 28th.

• Hazard Tree Pruning and Removal – Work will begin in approximately two weeks to prune or remove hazard trees from the ROW. The City will plant new trees later this autumn when planting conditions are favorable.