Yorke Peninsula Council NOTICE OF MEETING

Notice is hereby given that the next ordinary meeting of Council will be held on Wednesday 13th July 2016, in the Council Chambers, 57 Main Street, Minlaton commencing at 5.30pm

Andrew Cameron CHIEF EXECUTIVE OFFICER

A G E N D A

ITEM 1 YORKE PENINSULA COUNCIL

1.1 Welcome by Mayor – meeting declared opened

1.2 Opening Prayer

1.3 Present

1.4 Leave of absence Andrew Cameron 1.5 Apologies Cr David Langford, Cr Naomi Bittner, Cr Scott Hoyle

Yorke Peninsula Council 1 Council Agenda Wednesday 13th July 2016 1.6 Conflict of Interest

CONFLICT OF INTEREST

Elected Members are reminded of the requirements for disclosure by Members of direct or indirect pecuniary benefit or detriment and non- pecuniary benefit or detriment in relation to a material conflict of interest in accordance with Section 73, or an actual or perceived conflict of interest in accordance with Section 75 of the Local Government Act in items listed for consideration on the Agenda. Section 74 and 75A of the Local Government Act 1999 requires that Elected Members declare any interest and provide full and accurate details of the relevant interest to the Council. In relation to actual or perceived conflicts of interest a member has an obligation to outline

how they propose to deal with the actual or perceived conflict of interest prior to consideration of that item on the Agenda.

Each Member of a Council has a duty to vote at all meetings unless excepted by legislation.

The major exception being where a Member has a material conflict of interest.

1.7 Minutes of previous meeting – for confirmation 1.7.1 Council meeting held on Wednesday 8th June 2016 at 5.30pm

1.8 Motions on Notice Nil 1.9 Questions on Notice Nil 1.10 Questions without Notice 1.11 Petitions Pages Speed Reform – Brentwood Road – Stansbury with 31 signatures 4 - 7

ITEM 2 MAYOR Pages Mayor Monthly Report 8 ITEM 3 COUNCILLORS’ REPORT Nil

ITEM 4 INFORMATION AGENDA Page 9

4.1 Items for exclusion

4.2 Receipt of Information Reports

4.3 Chief Executive Officer Pages 1. CEO Activities 10 2. Action List 11 - 15 3. LGA Regional Youth Traineeship Presentation 16 - 18

4.4 Corporate and Community Services Pages 1. Art Exhibition Working Party Minutes 19 - 22

Yorke Peninsula Council 2 Council Agenda Wednesday 13th July 2016 2. Audit Committee Minutes 23 - 28

4.5 Assets and Infrastructure Services Pages 1. Construction and Maintenance Works 29 - 31

4.6 Development Services Pages 1. Bush Camping Working Party 32 - 48 2. Operations of Development Assessment Panel 49 - 50 3. Inspectorial Activity Report 51 - 52 4. Development Application Approvals 53 - 59 5. Waste Water Application Approvals 60 - 62

ITEM 5 VISITORS TO THE MEETING Roger Hogben – Camping Areas used by Motor Homes

ITEM 6 DEBATE AGENDA Page 63

6.1 CHIEF EXECUTIVE OFFICER Pages 1. Elected Members Policies 64 - 78

6.2 CORPORATE AND COMMUNITY SERVICES Pages 1. 2016-2017 Annual Business Plan 79 - 80 2. Formal Adoption of Budget, Valuations and Rates 81 - 99 3. Review of Fees and Charges Register 100 - 105

6.3 ASSETS AND INFRASTRUCTURE SERVICES Nil

6.4 DEVELOPMENT SERVICES Pages 1. Revocation of Community Land - Kainton 106 - 112 2. Port Victoria RV Friendly Town endorsement 113 - 119 3. Road Closure Process 120 - 126 4. Proposed expansion of Bush Camping locations 127 - 130 5. Edithburgh Town and Surrounds DPA 131 - 152 6. Balgowan DPA Report 153 - 173

ITEM 7 GENERAL BUSINESS Council has resolved that an Agenda Item “General Business” be included on the Council Agenda to enable members to raise matters of a minor nature for action by the Administration, or to call for reports.

ITEM 8 CONFIDENTIAL AGENDA Pages 1. Corny Point Road – Unsealed Road Construction 174 - 179

ITEM 9 NEXT MEETING th Wednesday 10 August 2016

ITEM 10 CLOSURE

Yorke Peninsula Council 3 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 4 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 5 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 6 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 7 Council Agenda Wednesday 13th July 2016 MAYOR IA/ITEM 2 MONTHLY REPORT (File Ref: 9.24.1.1) PURPOSE To keep Elected Members updated on Mayoral activities during the month of June 2016.

RECOMMENDATION That the report be received.

DISCUSSION 1st June Meeting with Stansbury Progress Association representatives and Operations Manager Stephen Goldsworthy to assess the proposed removal of some Aleppo Pine Trees adjacent to Adelaide Road Stansbury and view the playground fence 3rd June Chaired the Local Government Transport Advisory Panel meeting held at City of Port Adelaide Enfield Civic Centre. 4th June Combined Lions Maitland, Minlaton and Stansbury Dalrymple Handover Dinner held at the Minlaton Bowling Club. 5th June Mayoress Claudia and I attended Maitland Lutheran Parish for the installation of the new Priest Reverend Steve Hibbard. 8th June Regular Monthly Council Meeting. 16th June Mayoress Claudia and I attended the Official Government House reception to honour the 90th birthday of Queen Elizabeth. Following the reception His Excellency Governor Hieu van Le and Mrs Le hosted us at a formal dinner with Mayor Brenton Lewis and Mayoress Kathy,(Rural City of Murray Bridge), Mayor Stephen Patterson and Mayoress Tammy (City of Holdfast Bay) and two of His Excellency staff members. 17th – 18th June Participated in the LGA Council Members’ Forum held at Crowne Plaza Adelaide. 19th – 22nd June Crs Stock, Bittner, CEO Andrew Cameron and I attended the Australian Local Government Association National General Assembly in Canberra. 29th June Audit Committee Meeting (observer) Elected Members regular Workshop.

Yorke Peninsula Council 8 Council Agenda Wednesday 13th July 2016

INFORMATION

AGENDA

Yorke Peninsula Council 9 Council Agenda Wednesday 13th July 2016 CHIEF EXECUTIVE OFFICER IA/ITEM 4.3 1. CEO ACTIVITIES (File Ref: 9.24.1.1) PURPOSE To keep Elected Members informed of other meetings and activities during the month of June 2016. RECOMMENDATION That the report be received.

DISCUSSION 1st June Local Government Professionals Economic Development Forum. 2nd June Discussions with Local Government Association, Norman Waterhouse Lawyers, Department State Development at LGA House in relation to the Inbound Shandong Mission to be held in September 2016. 3rd June Central Local Government Region CEO’s Forum held at Clare and Gilbert Valley’s Council – Clare. 6th – 7th June Marion Bay Feasibility Study Stakeholder Engagement and Site Visit at Marion Bay Boat Ramp. 8th June Monthly Council Meeting. 10th June Local Government Professionals Executive Meeting followed by Future Planning meeting. 14th June Corporate Management Team meeting. 16th June Professional Leadership Programme – Panel Discussion and meeting with LG Professionals PLP participants in relation to Local Government Context as the President of the LG Professionals. 19th – 22nd June Australian Local Government Association (ALGA) National General Assembly held in Canberra. 23rd June Regional Development Australia Briefing with Kelly-Anne Saffin. 28th June Corporate Management Team meeting, Enterprise Bargaining negotiations with staff and representatives of the Australian Workers Union. Meeting with representatives of the Maitland Football Club to discuss Fire and Safety Management. 29th June Local Government Professionals Board Meeting, Elected Members Monthly Workshop.

Yorke Peninsula Council 10 Council Agenda Wednesday 13th July 2016 CHIEF EXECUTIVE OFFICER IA/ITEM 4.3 2. ACTION LISTING REPORT (File Ref: 9.24.1.1) PURPOSE

To keep Elected Members updated on the status of the Action Listing.

RECOMMENDATION That the report be received.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.5 Undertake effective risk management

DISCUSSION The Action List included in the Council Agenda each month will incorporate action items from Council along with the current status.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Local Government Act 1999 Yorke Peninsula Council’s Risk Management Framework

ATTACHMENTS Attachment 1: Action Listing

Yorke Peninsula Council 11 Council Agenda Wednesday 13th July 2016

COUNCIL MEETING 13th July 2016

Action List

Responsible Agenda Item Task Due Status Officer Number Date 10th Aug 10 Advise the Dept of As soon as DEWNR Underway - Director Item 20.4 Environment and responds DEWNR advised, Development Natural Resources that no response to Services Council wish to date Relinquish Care and Control of Crown Land Lot 88 Main Street Curramulka CR 5856/772 22nd January 2014 DA/CCS/R4 Organise Land Only As soon as Waiting on Director lease for Balgowan Ministerial approval consent Development Camping Ground is granted Services 14th May 2014 DA/AIS/R3 Organise to have the July 2014 – ongoing Only one private following documents for duration of project agreement still Director signed and sealed for outstanding Assets & the Walk the Yorke Ongoing Infrastructure Leisure Trail with the Services State Government and private landholders 13th May 2015 DA/DS/R2 Council agreed to As soon as Underway accept care, control and Ministerial approval awaiting response Director management of Lot 10 is granted from Minister Development Moorowie Terrace Port Services Moorowie CR5323/554 10th June 2015 DA/CCS/R4 Relinquishment of Associated with Port With DEWNR for Director care/control of Crown Victoria CFS issue revocation of Development land occupied by the RVCP likely to be existing Services Royal Volunteer transferred to the dedication Coastal Patrol SA Inc. Crown Port Victoria adjacent to the Port Victoria CFS station to accommodate the new CFS station requirements 12th August 2015 DA/CCS/R5 Finalise the proposed July 2016 Awaiting outcome Director lease for the Royal of Development Development Volunteer Coastal Application Services Patrol at Point Turton

Yorke Peninsula Council 12 Council Agenda Wednesday 13th July 2016

9th September 2015 Motion on Organise a plan for June 2016 Presentation to Director Notice allocating $1 million for June 2016 Assets and the accelerated Workshop Infrastructure roadside vegetation Services management 9th December 2015 DA/CCS/R4 Organise to undertake May/June 2016 Contractor Director necessary works to engaged. Works Corporate & upgrade Black Point to commence Community Caravan and Camping within the next Services Ground amenities month 9th March 2016 DA/DS/R1 Organise to erect a June 2016 Completed fence at the Port Vincent Foreshore Boat Director Ramp in accordance Development with Minute # 041/2016 Services and install a ticket machine DA/AIS/R1 Advise affected land June 2016 Ongoing Director owners in relation to Assets & Clinton Road Land Infrastructure Acquisition values Services 13th April 2016 DA/DS/R1 Organise Public April/May 2016 Completed Consultation in relation Director to Maitland Children’s Development Centre Community Services Land redesignation GB Cr Hoyle queried tree April/May 2016 Completed - trimming contract and Email sent to RFT process advising Elected Members that widths for 21st June 2016. CEO clearance should be from the centre line of the road GB Cr Meyer requested a May 2016 June 2016 review of the tree Workshop trimming contract with Completed CEO the CEO to provide a report to a future workshop 11th May 2016 DA/CEO/R4 Organise for the May 2016 Completed Strategic Management Plan to undergo final CEO public consultation stage DA/CCS/R6 Lodge a submission to July 2016 Commenced Director the Surveyor-General to Yorke Peninsula Council 13 Council Agenda Wednesday 13th July 2016

Corporate and have Parsons Beach Community officially gazetted as a Services locality DA/DS/R2 Commence public May 2016 Public Director consultation for RV Consultation Development Friendly Status for Port outcome at July Services Victoria meeting 8th June 2016 DA/CEO/R1 Advise Central Local June 2016 Completed Government Region of CEO approval of Charter DA/CCS/R2 Organise for the ABP June 2016 Completed Director feedback to be Corporate & considered prior to the Community adoption of the ABP Services and budget in July DA/CCS/R3 Organise to have June 2016 Completed Director preferred rating option Corporate & prepared for the raising Community of General Rates for Services 2016/2017 DA/CCS/R4 Advise Stansbury Golf Future This matter laying Club that further on the table. Director information in relation to Corporate & their request for a water Community allowance is to be Services provided at a future workshop. DA/CCS/R5 Advise Warooka June 2016 Completed Director Progress Association in Corporate & relation to the extension Community of their community Services grants application DA/CCS/R6 Advise Mission to June 2016 Completed Director Seafarers Port Giles in Corporate & relation to the extension Community of their community Services grants application DA/CCS/R7 Organise to include June 2016 Completed PO027 Business Director Continuity Policy and Corporate & Business Continuity Community Plan 2016 in the Services Council’s policy manual and on the website. DA/AIS/R1 Advise DPTI that June 2016 Completed Council endorses Road Director Manager Consent for Assets & them to implement Infrastructure Option 1 of the Night Services Travel for oversize/over

Yorke Peninsula Council 14 Council Agenda Wednesday 13th July 2016

mass Agricultural Vehicles. DA/AIS/R2 Organise supply of June 2016 Completed Director materials for the Assets & construction of the Infrastructure Maitland Walking Trail. Services DA/DS/R1 Advise Bush Camping June 2016 Completed Director Working Party of Development endorsed Services recommendations. DA/DS/R2 Organise to have the June 2016 Completed following documents signed and sealed for Director the Land Management Development Agreement over land Services Section 322 Hundred of Para Wurlie, Point Souttar, CT 5415/919. DA/DS/R3 Advise PIRSA that June 2016 Completed Council Supports the outcomes proposed in Director the Aquaculture (Zones Development – Eastern Spencer Gulf Services Amendment Policy) Statement of Effect. DA/DS/R4 Organise lease for June 2016 With DEWNR for Maitland Children’s Crown approval Director Centre and have Development documents signed and Services sealed to execute lease. DA/DS/R5 Organise Public June 2016 Underway Consultation for the purpose of obtaining Director the views of interested Development persons for the Services regulation of shop trading hours.

Yorke Peninsula Council 15 Council Agenda Wednesday 13th July 2016 CHIEF EXECUTIVE OFFICER IA/ITEM 4.3 3. LGA TRAINEE PRESENTATION (File Ref: 9.24.1.1) PURPOSE To provide Elected Members with correspondence (copy attached) received from the Local Government Association thanking Council for the time put into providing the members of the Regional Youth Traineeship Programme with presentations during their induction.

RECOMMENDATION That the report be received.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula

Strategy: 1.7 Support employment opportunities for our community

BACKGROUND Elected Members would be aware that Council has participated in the Regional Youth Traineeship Programme with the employment of three young people.

DISCUSSION Correspondence has been received addressed to both Mayor Agnew and myself in relation to presentations made to the Regional Youth Traineeship group during a recent induction programme conducted for the trainees on 25th May 2016. This correspondence is provided for Elected Members information only.

COMMUNITY ENGAGEMENT PLAN Not applicable.

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Nil In preparing this report, the following External Parties were consulted:  Nil Not applicable.

ATTACHMENTS Nil

Yorke Peninsula Council 16 Council Agenda Wednesday 13th July 2016 Education & Training Local Government Association The voice of local government. of South Australia

Item Number

4.3e.,−− 2C316 " 3 JUN 2016 — GLI S Number C.1 3e 3 − 3 Our−Reference:−−−6388O7−−31 Distribution

May 2016 cliS0 recei' veal Por ce 0

Mayor Ray Agnew, OAM Yorke Peninsula Council PO Box 88 MINLATON SA 5575

Email: mavorAvorke.sasiov.au

Dear Mayor Agnew

LGA Welcome to Local Government Induction

Thank you for presenting at the LGA Welcome to Local Government Induction for the trainees in the regional youth traineeship program held on 25 May 2016 at the Yorke Peninsula Council.

We very much appreciate the time and effort that you put into your presentation in order to share your career journey with the trainees in the program.

The feedback from participants was highly complementary of your presentation and in fact the whole day was extremely well received due largely to the calibre of presenters and the relevance of the presentations.

Thank you again for your participation.

Yours sincerely

Andrew Haste Director Member Services

Telephone: 8224 2073 Email: andrew,hasteelaa.sa.aov.au

Yorke Peninsula Council 17 Council Agenda Wednesday 13th July 2016 Education & Training Local Government Association The voice of local government of South Australia

Item Number

3 JUN 2016 GDS Number

Out Reference: 638803 Distribution

31 May 2016

Mr Andrew Cameron Chief Executive Officer Yorke Peninsula Council PO Box 88 MINLATON SA 5575

Email: andrew.cameronavorke.sasiov.au

Dear Andrew

LGA Welcome to Local Government Induction

Thank you for presenting at the LGA Welcome to Local Government Induction for the trainees in the regional youth traineeship program held on 25 May 2016 at the Yorke Peninsula Council.

We very much appreciate the time and effort that you put into your presentation in order to share your career journey with the trainees in the program.

The feedback from participants was highly complementary of your presentation and in fact the whole day was extremely well received due largely to the calibre of presenters and the relevance of the presentations.

Thank you again for your participation.

Yours sincerely

Andrew Haste Director Member Services

Telephone: 8224 2073 Email: andrew.hastenlaa.sactov.au

Yorke Peninsula Council 18 Council Agenda Wednesday 13th July 2016 DIRECTOR CORPORATE AND COMMUNITY SERVICES

IA/ITEM 4.4

1. ART EXHIBITION WORKING PARTY MINUTES – 30th MAY 2016 (File Ref: 17.94.5.1) PURPOSE

The Art Exhibition Working Party is a Working Party of Council. A copy of the minutes from their meeting held on 30th May 2016 is attached.

RECOMMENDATION That the report be received.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula

Strategy: 1.4 Support local events and help attract new events 1.5 Partner and build positive relationships with key stakeholders (e.g. Regional Development Australia, Central Local Government Region, YP Tourism and Progress Associations) to progress tourism and business growth, including enabling the attraction of niche businesses

BACKGROUND To keep Council and the community informed of progress in delivering the 2016/2018 Art Exhibition.

DISCUSSION Business discussed at the meeting centred around:

 Reports – Finance report

 Use of Art Screens for other organisations

 Thank you letters/donations/certificates

 2018 Exhibition

 Review of date of next meeting

Yorke Peninsula Council 19 Council Agenda Wednesday 13th July 2016 COMMUNITY ENGAGEMENT PLAN Not applicable

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Director Corporate and Community Services In preparing this report, the following External Parties were consulted:  Art Exhibition Working Party

POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS Funding provided for in the 2015/2016 adopted budget.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Not applicable

ATTACHMENTS Attachment 1: Art Exhibition Working Party Minutes 30th May 2016

Yorke Peninsula Council 20 Council Agenda Wednesday 13th July 2016

Minutes of the Meeting of the Art Exhibition Working Party held on Monday 30th May 2016 in the Maitland Council Office commencing at 2.00pm

(Subject to confirmation)

ITEM 1 OPEN 1.1 Welcome by Chairperson Anne Eyles declared the meeting open at 2.05pm and thanked everyone for attending.

1.2 Present - Anne Eyles, Irene Hughes–Jones, Brenda Bowman and Cr Alan Headon In Attendance: David Harding, Rachel Rich (minute secretary)

1.3 Apologies/leave of absence – Cr John Rich 8/4/2016 – 22/06/2016

1.4 Minutes of previous meeting –

Brenda Bowman moved Cr Headon seconded

That the Minutes of the Art Exhibition Working Party meeting held on 26th April 2016 as circulated be confirmed.

CARRIED

1.5 Conflict of Interest - The Chairperson reminded members of their obligations in relation to Conflict of Interest provisions.

ITEM 2 BUSINESS ARISING 2.1 Financial Report: David spoke to the working party and explained the financial outcome on completion of the Exhibition.

David Harding moved Cr Headon seconded

That the financial report be received. CARRIED

Yorke Peninsula Council 21 Council Agenda Wednesday 13th July 2016 ITEM 3 NEW BUSINESS:

3.1 It was agreed in the February 2016 meeting to allow the use of the champagne glasses for the YP Tourism Awards.

Action: Rachel to liaise with Brenda to organise the glasses to be moved from the shed into the bar area prior to the 22nd June 2016.

3.2 Brenda enquired about Cr Braund requesting to use the Art Screens in October as she will be away for the October long weekend.

Action: Rachel to liaise with Cr Braund to confirm what dates he will require use of the Art Screens and organise with Brenda.

3.3 All letters and certificates of appreciation have now been sent out.

ITEM 4 2018 EXHIBITION

4.1 Council will continue to support the 2018 Art Exhibition. Discussions centred on who will be involved with the next Exhibition. How to attract new members and new ideas to keep moving forward. Brenda expressed an interest in being involved with the Exhibition, but not be on the committee.

4.2 Suggestion to go to the August Council Meeting to nominate Councillors as next Committee members and approach Community Groups and Progress Associations for involvement and sponsorship.

ITEM 5 NEXT MEETING

Wednesday 14th September 2016 at 2.00pm

ITEM 6 MEETING CLOSE

The meeting closed at 2.45pm

.……………………………………………………….. Chairperson - Anne Eyles

Yorke Peninsula Council 22 Council Agenda Wednesday 13th July 2016

DIRECTOR CORPORATE AND COMMUNITY SERVICES IA/ITEM 4.4 2. AUDIT COMMITTEE MINUTES – 29th JUNE 2016 (File Ref: 9.24.1.1)

PURPOSE The Audit Committee is a Section 41 Committee of Council. A copy of the minutes from th their meeting held on 29 June 2016 is attached.

RECOMMENDATION

That the report be received.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance

Strategy: 5.1 Openness and transparency of reporting Council’s performance 5.2 Effective leadership and informed decision making 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.5 Undertake effective risk management 5.8 Continuous improvement of Council processes

BACKGROUND To keep Council informed of regular Audit Committee Meetings.

DISCUSSION Business discussed at the meeting centred around:

 2016 Audit Committee Work Plan  2016/2017 Annual Business Plan Public Consultation Feedback  Strategic Management Plan Update  External Audit Management Report  Rating Model 2016/17 Update  Internal Audit Activity & Internal Controls Project Update  Asset Management update  Risk Management Update  Audit Committee – Independent Members Tenure

Yorke Peninsula Council 23 Council Agenda Wednesday 13th July 2016 COMMUNITY ENGAGEMENT PLAN Not applicable

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Director Corporate and Community Services In preparing this report, the following External Parties were consulted:  Chair Audit Committee

POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS Not applicable

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Audit Committee costs are accounted for in Council’s approved budget.

The Audit Committee is a legislated Section 41 Committee of Council.

ATTACHMENTS Attachment 1: Audit Committee Meeting Minutes 29th June 2016

Yorke Peninsula Council 24 Council Agenda Wednesday 13th July 2016 Minutes of the Audit Committee Meeting of the Yorke Peninsula Council held on Wednesday 29th June 2016, in the Council Chambers 57 Main Street Minlaton commencing at 3:00pm (Subject to confirmation)

ITEM 1 WELCOME Mr Peter Brass welcomed everyone to the meeting and declared the meeting open at 3.01pm. PRESENT Independent Members Peter Brass (via phone conference) and David Hurley, Councillors Scott Hoyle and Tania Stock. APOLOGIES Andrew Cameron Cr John Rich

IN ATTENDANCE Mayor Ray Agnew David Harding Director Corporate and Community Services Trevor Graham Director Assets and Infrastructure Sid Jain Manager Financial Services Michael McCauley Asset Manager Roxanne White Risk Management Officer Jim Keogh External Auditor Rachel Rich Minute Secretary

MINUTES OF THE PREVIOUS MEETING Cr Stock moved Cr Hoyle seconded That the minutes of the Audit Committee meeting held on 18th May 2016 as circulated, be confirmed as a true record. CARRIED 024/2016 (29/06/2016)

Yorke Peninsula Council 25 Council Agenda Wednesday 13th July 2016 CONFLICT OF INTEREST The Chairperson reminded all members of the requirement to disclose any conflict of interest and provide full and accurate details of the relevant interest to the Audit Committee prior to consideration of that item on the Agenda. No conflicts were disclosed by the Committee members.

ITEM 2 REPORTS 1. REVIEW AUDIT COMMITTEE WORK PLAN 2016

Mr David Harding spoke to the report and answered questions from the Committee. Dates of future meetings can be reviewed if necessary. Updated changes advised accordingly. Mr Peter Brass noted that the annual self-assessment was not on work plan and asked it be added to September meeting agenda, and final assessment report to be reviewed at the October meeting.

David Hurley moved Cr Stock seconded That the Audit Committee endorses the updated 2016 Audit Committee Work plan with the addition of the annual self-assessment. CARRIED 025/2016 (29/06/2016)

2. 2016/2017 ANNUAL BUSINESS PLAN PUBLIC CONSULTATION FEEDBACK

Mr David Harding spoke to the report and answered questions from the Committee.

Cr Hoyle moved David Hurley seconded That the Audit Committee receive and note the report. CARRIED 026/2016 (29/06/2016)

3. STRATEGIC MANAGEMENT PLAN UPDATE

Mr David Harding spoke to the report and answered questions from the Committee. Discussions ensued around responsible governance and internal control audit results.

Cr Hoyle moved Cr Stock seconded That the Audit Committee receives and notes the report as endorsed by Council. CARRIED 027/2016 (29/06/2016)

4. EXTERNAL AUDIT MANAGEMENT REPORT

Mr David Harding spoke to the report and answered questions from the Committee. Mr Jim Keogh was invited to speak to the committee in relation to the report findings and recommendations. Mr David Hurley raised some concerns regarding the high risk findings and if management comments on controls to mitigate the risks are effective and will be implemented in a timely manner. Mr Jim Keogh indicated that external audit will be testing the controls when they visit in September.

Yorke Peninsula Council 26 Council Agenda Wednesday 13th July 2016

David Hurley moved Cr Hoyle seconded That the Audit Committee endorse management’s response to the issues identified in the report, with the addition of a responsible person and completion date. CARRIED 028/2016 (29/06/2016)

5. RATING MODEL 2016/17 UPDATE

Mr David Harding spoke to the report and answered questions from the Committee.

Cr Hoyle moved Cr Stock seconded

That the Audit Committee receives and notes the report.

CARRIED 029/2016 (29/06/2016)

6. INTERNAL AUDIT ACTIVITY AND INTERNAL CONTROLS PROJECT UPDATE

Mr David Harding presented the report on behalf of the Business Improvement Officer, who is currently on leave. The Business Continuity Plan was discussed and it was noted that responsible officers and back up resources have been appointed in accordance with the plan. The next stage is to test the plan for effectiveness.

David Hurley moved Cr Stock seconded

That the Audit Committee receives and notes the report. CARRIED 030/2016 (29/06/2016)

7. ASSET MANAGEMENT UPDATE

Mr Michael McCauley spoke to the report and answered questions from the Committee.

Cr Stock moved David Hurley seconded That the Audit Committee receives and notes the report. CARRIED 031/2016 (29/06/2016)

8. RISK MANAGEMENT UPDATE

Ms Roxanne White spoke to the report and answered questions from the Committee. Mr Peter Brass queried the Risk Maturity Assessment and when it would be completed. It was recommended that it will be completed by the September meeting.

David Hurley moved Cr Stock seconded That Audit Committee receives and notes the report. CARRIED 032/2016 (29/06/2016)

Yorke Peninsula Council 27 Council Agenda Wednesday 13th July 2016

9. AUDIT COMMITTEE - INDEPENDENT MEMBERS TENURE Mr David Harding provided a verbal update and answered questions from the Committee. The current Independent Member’s tenure expires on 30th November 2016. Applications for the next term will be sought via the normal method of advertising. October meeting will be the last for the current Independent Members and they can apply for another term. Cr Stock moved Cr Hoyle seconded That Audit Committee receives and notes the verbal report. CARRIED 033/2016 (29/06/2016)

ITEM 3 GENERAL BUSINESS

3.1. Mr Peter Brass raised the new legislation relating to conflict of interest. Suggested Mr David Hurley be afforded the opportunity to read any available material supplied as part of Elected Member’s education program.

ITEM 4 NEXT MEETING Wednesday 28th September 2016 3.00pm

ITEM 5 CLOSURE The Meeting Closed at 4.08pm

…………………………………………………………….. Mr Peter Brass

Yorke Peninsula Council 28 Council Agenda Wednesday 13th July 2016 DIRECTOR ASSETS & INFRASTRUCTURE SERVICES IA/ITEM 4.5 1. CONSTRUCTION AND MAINTENANCE WORKS (File Ref: 9.24.1.1) PURPOSE To provide a summary of capital and maintenance works undertaken within Assets and Infrastructure Services throughout the month preceding the July 2016 meeting of Council.

RECOMMENDATION That the report be received.

LINK TO STRATEGIC PLAN Goal: 2 Community Connected through Infrastructure

Strategy: 2.5 Explore provision of new infrastructure 2.6 Install and upgrade appropriate traffic control device management 2.7 Upgrade and beautification of open (recreation) spaces (e.g. playgrounds, water parks, BBQ areas etc.)

BACKGROUND This report provides Council with a summary of the capital and maintenance works undertaken within Assets and Infrastructure Services throughout the month preceding the Council meeting.

DISCUSSION  Attention to parks, gardens and reserves is ongoing throughout the district within available resources.  Patrol Grading is ongoing and programmed throughout the district, in line with current schedules, techniques and resources. It is acknowledged that weather events have at times disrupted some schedules.  Road construction and maintenance requirements have been undertaken on the following roads complimenting 2015/16 budget allocations: o Arthurton Township (swaile drains) Ongoing o Burners Beach Track Repaired o Clinton Road Ongoing o Corny Point Road (by contractors) Ongoing o Cutline Road Completed o Dump Road Completed o Old Port Vincent Road Completed o North Coast Road (by contractors) Ongoing o Polkinghorne Road Completed o Patch Sheeting Ongoing  A shelter and public convenience have been installed at the Minlaton Airstrip.

Yorke Peninsula Council 29 Council Agenda Wednesday 13th July 2016  Footpath paving has been completed on the eastern side of Fifth Street, Ardrossan (from First Street to Second Street)  The following works / upgrades have been applied to our Community Wastewater Management Systems (CWMS) and Water Schemes: CWMS o Gravity drain blockages cleared Ardrossan o Installation of maintenance shaft Ardrossan o Replacement of pump station railing and fittings Balgowan o Replacement of manhole increment Bluff Beach o Installation of lean-to WWTP shed Chinaman Wells o Replacement of pump station railing and fittings Hardwicke Bay o Refinement to decant tanks access Point Turton o Installation of tank stands Port Julia o Repairs / replacement of control board (ongoing) Port Victoria o Repairs to irrigation pump Port Vincent o Repairs to irrigation pipes Stansbury Water Schemes o Extension to supply line Black Point (All CWMS, Water Schemes and Stormwater Harvesting Schemes are monitored with water quality testing in accordance with SA Health and Environmental Protection Authority [EPA] licence conditions.)  Relevant separation fencing, access ramp and path infrastructure, has been introduced at the Port Vincent Sailing Club / Boat Ramp manoeuvring area. A Ticket Machine has also been installed at this site.  Approximately 36 Customer Service Requests (CSRs) have been addressed throughout June with activities including: o Cemetery maintenance o Driveway installation o Maintenance to public buildings o Mop up from storm damage o Repairs / replacement of signs o Sealed and unsealed road maintenance o Stormwater infrastructure upgrades o Street scaping requirements  Upgrading of stair infrastructure at the Ardrossan Hall has been completed.  The Walk the Yorke Leisure Trail received the Tourist Attractions Award at the recent Yorke Peninsula Tourism Awards held in Ardrossan.  The following areas of roadside vegetation clearance have been attended to by contractors (Envirotrim): o Bussenschutt Road Holman Road to Upper Yorke Road o Davey Road Coleman Road to Loveridge Road o Melton South Road Upper Yorke Road to Clinton Road o Reservoir Road Coleman Road to Westbrook Road o Williamson Road Upper Yorke Road to Melton South Road  Enviro toilets have been completed at Berry Bay North and Berry Bay South.  Footpath rework (introduction and levelling of fines) has been completed in Ardrossan and Maitland.

Yorke Peninsula Council 30 Council Agenda Wednesday 13th July 2016 COMMUNITY ENGAGEMENT PLAN Not applicable

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Infrastructure Manager  Operations Manager  Works Manager  Operations Coordinator  Leading Worker Central  Leading Worker North  Leading Worker South  Works Supervisor North  Works Supervisor South In preparing this report, the following External Parties were consulted:  Nil

POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS Within capital and operations budgets

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Not applicable

ATTACHMENTS Nil

Yorke Peninsula Council 31 Council Agenda Wednesday 13th July 2016 DIRECTOR DEVELOPMENT SERVICES IA/ITEM 4.6 1. BUSH CAMPING WORKING PARTY (File Ref: 9.24.1.1) PURPOSE To receive the Minutes of Council’s Bush Camping Working Party held 8th June, 2016.

RECOMMENDATION That Council receive the Minutes of the Bush Camping Working Party held on 8th June, 2016.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula

Strategy: 1.3 Improve visitor experiences, infrastructure, signage, information and support.

BACKGROUND Further to a bush camping review by the Audit Committee in September 2014, the Bush Camping Working Party was established in April 2016, to address the recommendations presented by the Audit Committee. As per the Audit Committees recommendations, the Bush Camping Action Plan (The Plan) has been created. The Plan clearly outlines each of the Audit Committees recommendations and the timeframes for measuring and achieving practical outcomes. The document is updated regularly to reflect progress and action outcomes.

DISCUSSION Business discussed at the meeting centred around:

 Eliminating businesses from having to provide camping permits.

 Notifying rate payers of new camping permit fee structure.

 Implement new camping fees 1st September 2016.

 Signage costings.

 Identify and report to Council about establishing suitable new camping reserves.

COMMUNITY ENGAGEMENT PLAN Level 1 – Inform - Minutes will be available on Council’s website.

As this project progresses, a full engagement plan will be developed to engage the community on recommendations.

Yorke Peninsula Council 32 Council Agenda Wednesday 13th July 2016 CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Director Development Services  Manager Development Services  Senior Compliance Officer In preparing this report, the following External Parties were consulted:  Bush Camping Working Party

 Visitor Information Centre

POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS An opportunity to offset resources and the ongoing expenses required to financially sustain the bush camping locations and facilities.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Local Government Act National Competition Policy - 1995 Competition Principles Agreement Council must ensure competitive neutrality principles are applied in accordance with 1995 Competition Principles Agreement. Camping permit fees should not be set at a rate that is too low and discourages campers from using local Caravan Parks.

ATTACHMENTS Attachment 1: Bush Camping Working Party Minutes Attachment 2: Bush camping Action Plan

Yorke Peninsula Council 33 Council Agenda Wednesday 13th July 2016

Yorke Peninsula Council Minutes of the Meeting of the Bush Camping Working Party Held on Wednesday 8th June 2016 In the Council Chambers 57 Main Street Minlaton commencing at 3pm (Subject to confirmation)

ITEM 1

1.1 WELCOME Chairman Adam Meyer welcomed everyone to the meeting and declared the meeting open at 3.05pm.

1.2 PRESENT

Councillors Tania Stock, Scott Hoyle, Adam Meyer and Naomi Bittner

IN ATTENDANCE Roger Brooks Director Development Services Mick Cartwright Manager Development Services Phil Herrmann Senior Compliance Officer Stephen Goldsworthy Operations Manager Wendy Story Visitor Information Services Coordinator Maddy Pulling Minute Secretary

1.3 LEAVE OF ABSENCE

Nil

1.4 APOLOGIES Nil 1.5 MINUTES OF THE PREVIOUS MEETING - for confirmation. Cr Adam Meyer moved Cr Naomi Bittner seconded That the minutes of the Bush Camping Working Party meeting held on 11th May 2016, as circulated, be confirmed as a true record. CARRIED

Yorke Peninsula Council 1 YorkeBush CampingPeninsula CouncilWorking Party 34 CouncilWednesday Agenda 8th June 2016 Wednesday 13th July 2016

ITEM 2 VISITORS TO THE MEETING

ITEM 3 CORRESPONDENCE

3.1 Cr Adam Meyer has had correspondence from a community member who wishes to address the Working Party and specifically discuss RV tourism. The Working Party were in agreeance for Cr Adam Meyer to invite the community member to speak at the July 2016 meeting.

ITEM 4 DEBATE AGENDA

4.1 Council’s Senior Compliance Officer has visited all the businesses who are currently issuing camping permits. A majority of the businesses have indicated that they don’t want to continue issuing permits, whilst some have indicated that they are happy to provide the service. The Working Party discussed:  Eliminating the businesses from having to provide camping permits and collect cash payments by 1st September, 2016.

 Inform these local businesses that they could continue facilitating camping permits if the business was willing to do the camping permit transaction online - via the website using their own computers.

 Write to the local businesses to notify them of the changes and thank the businesses for their service.

 Notify rate payers by way of a brochure to be included in the first quarter rates notice; that camping permits can be purchased via the website from 1st September, 2016 or at Visitors Information Centre or Council offices.

 Signage to be placed throughout Yorke Peninsula informing the methods of purchasing a camping permit.

4.2 Signage for the entry points of each camp location were presented and discussed, the final draft to be modified to include:  “Sand” coloured background

 Map of surrounding location (map to be relevant to each camp location)

 One photo per sign

 Font to be enlarged in comparison to the photo

 No emergency number to be displayed

 Feature Council logo Stephen Goldsworthy and Wendy Story to complete final signage draft and circulate amongst Working Party for final approval.

4.3 Stephen Goldsworthy advised 23 signs would be required for 20 camping reserves and provided an approximate quote of $350 per sign for 900x1200. Stephen Goldsworthy to provide the Working Party with costs to install the signs.

Yorke Peninsula Council 2 YorkeBush CampingPeninsula CouncilWorking Party 35 CouncilWednesday Agenda 8th June 2016 Wednesday 13th July 2016

4.4 The Working Party agreed that the following locations of Port Minlacowie, Foul Bay Boat Ramp, Len Barker Reserve and Parara are suitable to be established as camping reserves. These reserves are currently non-gazetted and Council should proceed with a public consultation, with the view of opening these locations as camping areas.

4.4.1 Matters Raised

 It was suggested that more education needs to be provided to tourists for water access locations. Wendy Story advised they currently provide a brochure to tourists visiting the Visitors Information Centre information.

ITEM 5 GENERAL BUSINESS

Nil

ITEM 6 NEXT MEETING To be confirmed

ITEM 7 CLOSURE The meeting closed at 4.50pm

……………………………………. Chairperson – Cr Adam Meyer Wednesday, 8th June, 2016.

Yorke Peninsula Council 3 YorkeBush CampingPeninsula CouncilWorking Party 36 CouncilWednesday Agenda 8th June 2016 Wednesday 13th July 2016 Bush Camping Action Plan Commencement April 2016

Strategy Action Responsibility Timeframe Status 1. A Bush The Policy to be widely Roger, Mick, Ongoing A draft policy Camping communicated to the local Phil throughout has Policy be community and visitors. The the process commenced. developed. document should be simple and This policy easy for the community to would be understand. better finalised at the end of the findings of the working party

Working Party to finalise and update

June 2016 2. Improve Consider the current signage Stephen, Phil, June 2016 Draft design current requirements, ideally an upgrade Wendy - for the signage to signage to ensure consistent Check signage committee to branding, correct location of signs review and consider - and quality of information report to (Pending) provided on the signage Working Party Report to Council - signs need to be placed at the (Pending) entrance of each camping site. The signs need to be welcoming and include

 site/area name

 advising no permit no camping

 instruction on how and where to purchase a permit

 that one (or two) motor vehicle per site

 penalties will apply

 the Visitor Information Centre’s phone number to assist with any issues in relation to permits  Include maps on signage

3. Additional Consider additional signage in Stephen, Phil , June 2016 Draft design Signage in key key areas such as Port Wendy for the areas Wakefield or Federation Park committee to Yorke Peninsula Council 37 Council Agenda Wednesday 13th July 2016 informing the public of permit consider - requirements and advertising (Pending) bush camping. Report to Council -  Educational signs (Pending) advising ‘camping without a permit’ should be located at the main entry points to the Peninsula including Yorke Highway near Federation Square and on Arthurton Rd near Agery and Spencer Highway near Rocky Bend  General advertising signs could be placed at Port Wakefield and Federation Corner  The Visitor Information Centre has great information re bush camping. Council’s web site should have link to this site for promotion. The web and local tourist guide used to promote our bush camping  The use of temporary corflute signage for educational purposes.

June 2016 4. Additional Identify additional businesses as Wendy, Phil June 2016 Report to the Businesses to campers enter Yorke Peninsula Working Party assist with to issue and receipt permits. for direction issuing (Pending) permits  The current manner in which permits are issued COMPLETED is unable to collate the data. This means that Council staff need to physically check each camp site to ensure they have a current permit. This is very time consuming.  Some of the businesses that now collect fees are extremely loathed to do so as it is very time consuming for them. Some of these current outlets advise the campers not to worry about the permit, wait for a Council Officer to attend. This is the Yorke Peninsula Council 38 Council Agenda Wednesday 13th July 2016 current culture of the campers, somethings that needs to be changed so that they all have a permit prior to arriving at the camp ground.  Better use of IT could be used so that that no businesses issue permits. All permits need to go through Visitor Information Centre’s Book Easy program or similar program. The VIC program can cater for online bush camping, it is a very similar program that is used by National Parks. If other businesses continue to be a permit outlet they would need to process the permits through the booking system program.  Campers can either do online themselves or ring the Visitor Information Centre or a Council office. This data is then collected and Rangers can receive a daily report of what vehicles have a permit to camp. Rangers can then complete a quick drive through ensuring the registration numbers appear on the report – if they don’t there’s a good chance they do not have a permit and the Ranger can investigate further. Current practices see Rangers having to speak to every camper to determine if a permit has been purchased. This would certainly speed the process up enabling Rangers to do more patrols in various areas.

5. Additional Council to consider additional Wendy, June 2016 Report to Options to ways to access and obtain bush Phil, Roger Working Party obtain bush camping permits e.g. an on-line Mick camping system via Council’s website or

Yorke Peninsula Council 39 Council Agenda Wednesday 13th July 2016 permits Installing self-service ticket machines

 It has also been suggested that ticket machines could be placed in strategic locations and campers could purchase a ticket on their way to their destination. The cost associated with purchasing (vicinity 4k to 6k per machine) and maintaining ticket machines would be

expensive and time consuming and would be a target of vandalism. Rangers would also need to check every vehicle to ensure they have a ticket.

 An on-line system would be automatic and only require a small amount of staff time to set up and maintain. Ideally reports could be produced with campers registration numbers attached that could be produced daily for the Rangers.

 Permits could still be available at Council Offices or the Visitor Information Centre but are done online by staff

 Consideration could be given to developing an APP

6. Educating Once new policy and processes Roger/Anne September Ongoing Bush Campers are considered and implemented Hammond 2016 of New Policy ensure that the Ranger educates and makes the bush camping public aware of new processes and change to culture.

 Signage, website, Facebook. Fliers & word of mouth will all be an important phase of the re- education program  Consider weekly, monthly, Yorke Peninsula Council 40 Council Agenda Wednesday 13th July 2016 6 monthly, annual permits – discounts for locals

7. Develop a Bush Develop a Bush Camping Roger, To follow 5 Camping Permit Permit Procedure to reflect Mick, Phil, Additional procedure current expectations are Wendy, Options to communicated to staff, Anne, obtain bush Rangers and local Stephen camping businesses who are issuing permits. permits on behalf of Council. At a minimum the document should outline the:

 Senior Compliance Phil Officer to visit Herrmann businesses to assess if collection of permit money is a burden.

 Online automated Wendy emails with regulations Story, Anne to be provided to Hammond permit purchaser

 Camping permit will encompass all Yorke Peninsula Bush Camping locations

 Permit to specify how many tents/vehicles/caravan allowed per site Wendy  Review contents of Story, Anne permit in May 2018 Hammond

 Timelines of collection

and banking processes

 Standard receipting procedures, including Working reconciliation Party/Phil Herrmann  Security considerations when collecting and counting money

 Supporting documentation requirements

 Process for notifying Council when the identified business

Yorke Peninsula Council 41 Council Agenda Wednesday 13th July 2016 change ownership.

 The need for this may not be required if all permits are issued online. There will be no need for businesses to issue permits. The VIC is open most days of the year, a phone call to the VIC will allow purchase of ticket or applicant can go online themselves. If needed, to be developed towards the end of the process.

8. Collection of If it is considered too Phil/Rangers Completed Rangers now fees from onerous for businesses to collect all assisting deposit fees in a timely fees from businesses or manner, it should be added Businesses rangers to to the Ranger’s monthly to collect. responsibilities to collect ensure shop permit fees, including consistency reconciliation and issuing receipts at the premises. COMPLETED  Rangers are currently collecting monies from participating businesses and issuing them on the spot with a written receipt. They then bring the money to the Council office where it is counted and receipted through Council’s receipting system.

 Time consuming for Rangers. Electronic transfer would be more efficient

 However if all tickets were purchased on line there will be no need for businesses to issue permits. The only issue that may arise is if that the person wanting a permit has cash only, which would mean they Yorke Peninsula Council 42 Council Agenda Wednesday 13th July 2016 need to attend the VIC or a Council Office. Once campers are aware that they need a permit prior to camping this issue would resolve.

 If the online system for permits was implemented an educational period of approx. 12 months should be implemented prior to expiating those without permits.

9. Review of fees Consider bush camping fees as Mick une 2016 Report to and charges. part of the 2016 annual review of Working fees and charges. Party

 Fees were determined Prepare report of COMPLETED as follows with 50% the discount to all rate payers recommendation (excluding the nightly fee) to Council

 Charges to apply from 1st September 2016

$ 10 per night

$50 per week

$150 per month

$500 per year

 Commence charging for the free camp sites.

 These will need to be considered when budget allocations are determined.

 All camping sites need to be charged the same fee across the Council Yorke Peninsula Council 43 Council Agenda Wednesday 13th July 2016 district. No free camping.

 Investigate an annual permit

 Consider weekly, monthly, quarterly, six monthly permit options

10. Review the Review the camp site spaces Roger, Phil, COMPLETED camp site allocations, with the aim to Mick, space clearly delineate all camp sites Stephen allocations. with permanent markings

 There are some thoughts that we should aim to clearly delineate all camp sites with permanent markings

 Currently there is no restriction on the size of site or number of people allowed on one site. If we are able to implement a one car per site policy (may be it needs to be two car) with the only exemption being a RV towing a trailer with another vehicle being towed, there may be no need define camp sites. Some vans and tents are very large, this may result in many cars being part of a site which take up a lot of room and should be charged accordingly.

 It has also been suggested that all camp sites need to be clearly determined with permanent markings and individual numbered sites. Will this create more confusion amongst campers? This will result in people shifting many times over an extended holiday, persons camping in the incorrect sites causing altercations.

 The changes made to Yorke Peninsula Council 44 Council Agenda Wednesday 13th July 2016 sites at Innes appear to not be suitable for bush camping. Groups often team together to enable one large camp site, if sites are delineated, the openness to large camps will be destroyed.

11. Technology Consider suitable technology Matthew Commenced Preliminary required for (e.g. hand held palm pilot, Luke, Meeting Rangers tablets) for the Rangers to Roger, Phil, with document and issue bush Mick Provider, camping permits. This should now waiting incorporate a camera to allow on a quote photos to be taken as part of the before process (should an infringement reporting to need to be issued). the Working Party  Ideally Rangers would have access to technology out in the field that allows connection to the online booking to acquire wether permit issued or not.

 If the online purchase of permits is implemented, as part of the education period it may be appropriate for Rangers to have the ability to go online and take payment and issue a receipt.

12. Update Update information on Council Wendy, Ongoing Websites to and Visitor Information Centre Phil, Anne correctly websites to currently reflect all Hammond advise of locations where permits can be Permit obtained. Purchase locations  By having all permits issued online just need VIC and Council offices details

 No need to double up on Council and VIC website, have link from Council to VIC site

 Various websites and publications list a wide variety of free camping locations. Many of these are Yorke Peninsula Council 45 Council Agenda Wednesday 13th July 2016 unauthorised. Need to make contact and have these publications corrected.

13. Role of the Review the role of the Rangers Mick, Phil Commenced Department Rangers so that standardised duties are Review undertaken and work is allocated underway. by geographic area. Mick to Furthermore, the Corporate report to Management Team should Working consider resource requirements Party. for Rangers, particularly for weekend and peak times.

Currently Rangers randomly patrol camping grounds checking for permits. Costly to employ staff on weekends and public holidays. The entire culture needs to change to ensure campers have a permit prior to arrival. This change would be implemented over a 12 month period. Instead of collecting camping fees, an Expiation Notice is issued. Issued pursuant to by laws, current fee $100. Eventually it would be similar to boat ramps when a very high percentage of campers are compliant and have a permit to camp, therefore removing the need for regular patrols to collect fees.

14. Nomination Review the requirement of Roger, Phil, COMPLETE of a specific nominating a specific site and Mick, Stephen, site or allow consider changing to a permit Wendy permit to being applicable for any of the cover entire bush camping sites. Bush Camping  Specific sites are not Areas. required, as the information is not considered for any statistics or reports so not necessary on the camping permit form.

 Sometimes a specific site is selected, however campers decide to move Yorke Peninsula Council 46 Council Agenda Wednesday 13th July 2016 as there is no room or its too crowded, so any statistics from this information becomes inaccurate.

 Permit to camp at any designated camp ground.

 Having campers camp at a designated site would mean that we would have to track numbers and number sites to ensure camp site vacancies at a specific camp site. This would result in campers having to relocate within their stay, so as to camp on a vacant lot that had not been pre booked. This would also make it difficult for large groups to set up camp alongside of each other.

 Designated sites could destroy the ‘freedom’ of camping and potentially detract campers from coming to the Yorke Peninsula.

15. Include a fee Review the rationale of non-fee Part of the Report for all fifteen and fee payable sites and if fees and June 2016 sites appropriate, set fees (via charges Gazettal) for all 15 sites. review.

 Note: It is illegal to camp on any local government land unless it has been resolved by council that it is permissible. Council has resolved that it is only permissible on the 15 designated bush camping sites.

 There is a lot of false information in various publications and web sites that there are many areas of free camping on the Yorke Peninsula.

Yorke Peninsula Council 47 Council Agenda Wednesday 13th July 2016  All camp sites should incur a camping fee.

 Consideration may be given to removing some current sites (ie Kemp Bay, this is a small area and is considerably close to a Aboriginal Heritage site) and new additional site (Pt Minlacowie and Parara)

 Not all sites have toilets and some discussion that sites should be charged accordingly. An option is to charge the same for every site and that Council look at ensuring that all sites have a toilet within 2 years as a first priority of upgrading.

 Bush camping is cheap, may be a small increase in fees to say $13 per night and $50 per week. Do we need to give locals a discount?

Bush Camping Action Plan - Modified 16 June 2016

Yorke Peninsula Council 48 Council Agenda Wednesday 13th July 2016 DIRECTOR DEVELOPMENT SERVICES

IA/ITEM 4.6 2. OPERATIONS OF THE DEVELOPMENT ASSESSMENT PANEL (File Ref: 9.24.1.1)

PURPOSE To keep Elected Members informed of the operations of the Development Assessment Panel (DAP).

RECOMMENDATION

That the report be received.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula

Strategy: 1.1 Provide, easier, streamlined development approval application

BACKGROUND In accordance with the Procedures for the Operations of the DAP, a report is to be submitted to Council each year in respect to considering development applications.

DISCUSSION The following statistics are based on the 2015/2016 financial year.  The number of times the DAP have exercised the use of the provisions of Section 56 A (12) of the Act, (gone in camera) – Nil.  The disclosure, or declare an interest by DAP members pursuant to Section 56 A (7) – Nil.  Resignation of a member – Nil.  The number of unanimous decisions of the DAP to approve or refuse development applications – 8.  The incidence of items deferred by the DAP – 4.  The adjournment of consideration of development applications – Nil.  Any matters that would improve the effectiveness of, or expedite the decisions of the DAP – The Development Assessment Panel continue to meet regularly as required and have not identified any actions to improve processes.

COMMUNITY ENGAGEMENT PLAN Not applicable

Yorke Peninsula Council 49 Council Agenda Wednesday 13th July 2016

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Director Development Services In preparing this report, the following External Parties were consulted:  Nil

POLICY IMPLICATIONS PO127 Development Assessment Panel Delegations Policy

BUDGET AND RESOURCE IMPLICATIONS Development assessment functions involve official risk management considerations which include meeting legislative responsibilities, environmental issues and impact upon community and safety.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Local Government Act 1999 Development Act 1993 Councils Development Plan

ATTACHMENTS Nil

Yorke Peninsula Council 50 Council Agenda Wednesday 13th July 2016 DIRECTOR DEVELOPMENT SERVICES

IA/ITEM 4.6 3. INSPECTORIAL ACTIVITY REPORT (File Ref: 9.24.1.1) PURPOSE To inform Council of the activities of the Inspectorial Team.

RECOMMENDATION That the report be received.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance

Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls

BACKGROUND This report provides Elected Members with information relating to activities of the Inspectorial staff.

DISCUSSION During July Council’s Rangers have dealt with many routine matters including illegal campers, dog attacks, wandering dogs and nuisance dogs and cats. Rangers impounded four dogs found wandering at large, all were returned to their owners. The owners were issued with an Expiation Notice for owning or keeping an unregistered dog. As a result of the Ranger’s ongoing doorknock throughout the district, three other dog owners were issued with an Expiation Notice for keeping an unregistered dog, whilst another was issued with a fine for their dog wandering at large. Rangers investigated a dog attack at Yorketown that involved a lady who required medical attention after she was bitten on the leg by a dog whilst in her front yard. The dog lives in very close proximity to the victim. A Control (Nuisance Dog) Order was placed on the dog and the owner was issued with an Expiation Notice for the incident. In another incident a family was celebrating a child’s first birthday at the family home in Maitland when the young child went unaccompanied into the back yard and was bitten on the leg by a large dog that lives at the premises. The dog was tied up at the time of the incident. As a result of the injuries the young boy spent several days in the Women’s and Children’s Hospital. Initially Rangers impounded the dog to ensure public safety. The owner of the dog has subsequently, built an enclosure on the property to contain the dog and has had the dog desexed. Council has also placed a Control (Menacing Dog) Order on the dog. Routine patrols of boat ramps have been performed to ensure that users are paying to for the facilities. Five Warning Notices have been issued to persons for not displaying a launch ticket/permit after launching their boats at a user pay launching facility. Random patrols have occurred at the bush camping reserves to ensure users are paying for camp sites. Over the June 2016, long weekend the Ranger collected $475 in fees from

Yorke Peninsula Council 51 Council Agenda Wednesday 13th July 2016 persons who had not obtained a permit to camp. There were 21 camp sites being used at Gleesons Landing, 13 of which did not have permits. Staff are also monitoring several properties where the owners have been requested by Council to ameliorate the unsightly condition of their land. Council Rangers routinely patrol all townships for traffic management, including foot patrols, paying particular attention to disabled parking bays and vehicles parking on yellow lines. As part of the planning process for the local Bushfire Area Management Plan, Council staff have met with the Country Fire Service Bushfire Management Planning unit to identify assets at risk from bushfire. On the 9th March 2016, Council resolved to declare several dry zones throughout the district. On 23rd June 2016, the Liquor Licensing (Dry Areas) Notices for Ardrossan and Maitland were published in the Government Gazette, declaring the continuation of the Dry Areas in their current format with no expiry date. Further declaration of these areas is not required unless changes are made within the designated areas.

COMMUNITY ENGAGEMENT PLAN Not applicable

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Inspectorial Staff In preparing this report, the following External Parties were consulted:  Nil

POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS Routine inspectorial activities are contained within the 2016/17 Annual Business Plan.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Fire and Emergency Services Act 2005 Dog and Cat Management Act 1995 Local Government Act 1999 The activities undertaken by Council Rangers are based on reducing the risk of nuisance, injury, public damage and disaster to the community.

ATTACHMENTS Nil

Yorke Peninsula Council 52 Council Agenda Wednesday 13th July 2016 DIRECTOR DEVELOPMENT SERVICES IA/ITEM 4.6 4. DEVELOPMENT APPLICATION DECISIONS (File Ref: 9.24.1.1) PURPOSE To inform the Elected Members of Development Application decisions for the period 30th May 2016 to 1st July 2016.

RECOMMENDATION That the report be received

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula

Strategy: 1.1 Provide easier, streamlined development approval application process

BACKGROUND To keep Elected Members informed of Development Application decisions under delegated authority.

DISCUSSION The following is a list of all Development Applications processed for the period 30th May 2016 to 1st July 2016.

Yorketown

544/1272/2013 544/1072/2015 544/1025/2016

544/1129/2016 544/1176/2016 544/1186/2016

544/1190/2016 544/1196/2016 544/1197/2016

544/1203/2016 544/1221/2016 544/1222/2016

Maitland

544/2291/2014 544/2184/2015 544/2190/2015

544/2255/2015 544/2264/2016 544/1016/2016

544/1041/2016 544/1049/2016 544/1056/2016

544/1070/2016 544/1083/2016 544/1089/2016

544/1101/2016 544/1135/2016 544/1143/2016

544/1144/2016 544/1165/2016 544/1172/2016

Yorke Peninsula Council 53 Council Agenda Wednesday 13th July 2016 544/1173/2016 544/1178/2016 544/1180/2016

544/1194/2016 544/1195/2016 544/1200/2016

544/1202/2016 544/1206/2016 544/1207/2016

544/1211/2016 544/1212/2016 544/1213/2016

544/1216/2016 544/1231/2016 544/1235/2016

544/1246/2016

Land Division

544/D005/2016

COMMUNITY ENGAGEMENT PLAN Not applicable

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Planning and Building Officers In preparing this report, the following External Parties were consulted:  Nil

POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS Not applicable

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Local Government Act 1999 Development Act 1993 Council’s Development Plan Development Assessment functions involve critical risk management considerations which include meeting legislative responsibilities, environmental issues, impact upon community and safety.

ATTACHMENTS Attachment 1: Development Application Decisions Register.

Yorke Peninsula Council 54 Council Agenda Wednesday 13th July 2016 LIST OF DEVELOPMENT APPLICATIONS & DECISIONS ISSUED BY THE ASSISTANT BUILDING SURVEYOR UNDER DELEGATION FOR THE PERIOD 30 MAY 2016 TO 1 JULY 2016

YORKETOWN

Dev. App. No. Name & Address Location Proposal Class Area Cost Conditions Assessment Decision Builder & m2 $ Planning / Valuation Date Licence No Building No 544/1272/2013 I & M Craigie (Lot 17) Demolish Planning 6 322925 1 July Longridge 50 Seventh Avenue 19 Northshore Road Dwelling; 1a 140,000 Building 0 5408979200 2016 Group Pty Ltd ST PETERS HARDWICKE BAY New Dwelling 1a 96.29 Private Certifier BLD175837 & Carport 10a 23.86 544/1072/2015 A & M Marshall (Lot 2) Verandah 407023 31 May Owner Builder 4 Queens Street 204 Corny Pt Road Extension 10a 6.15 2,000 LAPSED 5400660158 2016 WILLIAMSTOWN CORNY POINT 544/1025/2016 D Francis (Lot 9) New Dwelling 1a 110.92 Planning 4 304519 22 June Country Living 56 Maitland Road 56 Maitland Road & Verandah 10a 17.3 160,910 Building 0 5407899807 2016 Homes MINLATON MINLATON Private Certifier BLD194214 544/1129/2016 W & I Stockhoff (Lot 54) Planning 3 102855 31 May Owner Builder 1331 North East Rd 44 Bayview Road Carport 10a 36 3,000 Building 2 5400457900 2016 TEA TREE GULLY POINT TURTON 544/1176/2016 M Whitworth (Lot 200) Verandah & 10a 47.1 Planning 3 212423 1 July Think Home 18 Leabrook Drive 84 Park Terrace Carport 10a 46.15 37,356 Building 2 5405135900 2016 Improvements PARA HILLS EDITHBURGH BLD266083 544/1186/2016 M Scheer (Lot 442) 61 Planning 3 17764 17 June Steven PO Box 304 Edwardes Terrace Carport 10a 59.2 4,400 Building 2 4603273401 2016 Hansen PORT VICTORIA PORT VICTORIA BLD58236 544/1190/2016 B Cant (Lot 44) Garage Planning N/a 404616 6 June Owner Builder PO Box 232 1 Grace Street Extension 10a 14.63 1,000 Building 2 5405166220 2016 EDITHBURGH EDITHBURGH 544/1196/2016 L Toogood (Lot 63) Partially Planning N/A 322180 22 June Owner Builder Lot 20 Trevor St 3 Beach Road Enclosed 10a 36 1,700 Building 2 5408976552 2016 MURRAY BRIDGE HARDWICKE BAY Carport 544/1197/2016 A Lowes (Lot 44) Planning 5 425603 21 June Owner Builder PO Box 108 5 Dart Close Garage 10a 54 11,500 Building 2 5405119256 2016 EDITHBURGH EDITHBURGH 544/1203/2016 Yorke Peninsula (PTL 2) Shelter, 10a 18 Planning 2 317248 30 June Owner Builder Council 692 Bluff Road Toilet & 10a 6.3 12,000 Building 2 5408764402 2016 PO Box 57 MINLATON Ramp 10b 18 A0010 MINLATON 544/1221/2016 J & A & P Wilson (Sec 148) Demolition of Planning N/A 117754 6 June TBA PO Box 19 35 Slow Street all Buildings 1a 72 10,000 Building 7 5400932440 2016 CAMBRAI MARION BAY Yorke Peninsula Council 55 Council Agenda Wednesday 13th July 2016 544/1222/2016 Yorke Peninsula (Lot 867) Roof over Planning 3 101105 1 June A & VK Golja Council 3 Rachel Street Information 10a 32.4 8,500 Building 2 5400310182 2016 BLD56065 PO Box 57 WAROOKA Board MAITLAND (Verandah) TOTAL $390,366

MAITLAND

Dev. App. No. Name & Address Location Proposal Class Area Cost Conditions Assessment Decision Builder & m2 $ Planning / Valuation Date Licence No Building No 544/2291/2014 R Agnew (Lot 93) Implement Planning 5 313460 23 June Phillip Obst PO Box 22 380 Twelve Mile Rd Shed 7b 409 58,200 Building 5 5408613250 2016 BLD147287 CURRAMULKA CURRAMULKA 544/2184/2015 RC & CP Packham (Lot 6) New Dwelling, 1a 111.55 Planning 9 35998 17 June Owner Builder 16 Birmingham Dve 9 Moody Road Verandah & 10a 37.37 50,000 Building 4 4605054000 2016 CRAIGMORE BALGOWAN Deck 10a 37.37 544/2190/2015 J Binks (Sec 396) Dwelling 50,000 Planning 6 33910 15 June TBA PO Box 643 84 James Well Road Extension 1a 49 Building 3 4604915357 2016 GLENSIDE JAMES WELL Private Certifier 544/2255/2015 D Kessner (Lot 157) Demolish Planning 7 17251 15 June TBA 3 Ilga Court 11 Marshall Road shed; 10a 40.4 30,000 Building 2 4603256265 2016 DERNANCOURT PORT VICTORIA New Garage 10a 80 544/2264/2016 W & p Baun (Lot 5) New Dwelling, 1a 296.72 Planning 9 411355 23 June David Gameau PO Box 229 2 Ceres Court Garage UMR, 10a 52.48 474,540 Building 2 5408496401 2016 - General PORT VINCENT PORT VINCENT Alfresco & 10a 31.68 Builders Deck 10a 32.4 BLD169827 544/1016/2016 W & B Johnson (Lot 100) Planning 5 41962 30 June Apex Home PO Box 34 25 Gardiner Street Garage 10a 118.75 8,500 Building 2 4606361108 2016 Improvements PRICE PRICE Private Certifier 544/1041/2016 T & C Holmes (Lot 2) Two Storey Planning 9 431882 10 June G Wahlstedt 47 Clinton Road 10 Kilkerran Terrace Dwelling & 1a 205.18 298,340 Building Nil 4601880101 2016 Pty Ltd MAITLAND MAITLAND Garage UMR 10a 39.46 Private Certifier GL148938 544/1049/2016 Price Progress (PTS 470) Enclose Planning 0 41350 3 June TBA Association 14 Fowler Terrace Verandah 10a 12 3,000 Building 2 4606301084 2016 C/- Post Office PRICE PRICE 544/1056/2016 N & K Underwood (Lot 70) Planning 5 428185 16 June Owner Builder 39 Buckingham 35 Osprey Street Garage 10a 56.45 7,280 Building 2 5408646481 2016 Drive PORT JULIA SALISBURY EAST 544/1070/2016 D & C Tintor (Lot 23) Planning 3 36707 30 June Owner Builder Yorke Peninsula119 Council Montague Rd 12 Claire Avenue Carport 10a 36.72 7,095 Building 2 4605090502 2016 56 Council AgendaPOORAKA BALGOWAN Wednesday 13th July 2016 544/1083/2016 M & M Barolo (Lot 16) Dwelling Planning 2 28548 10 June Owner Builder PO Box 64 2 Tim Court Extension, 1a 85 38,000 Building 2 4604614837 2016 MOUNT BARKER ROGUES POINT Deck & Ramp 10a 40.86 544/1089/2016 Aust. & Overseas Telecommunication (Lot 123) Mobile Planning 5 305987 30 June TBA Corp 4 Reserve Terrace Telecommunic 10b 34 85,000 Building 0 5408103006 2016 GPO Box 1183 CURRAMULKA ations Facility Private Certifier ADELAIDE 544/1101/2016 N & K Underwood (Lot 70) New Planning 8 428185 16 June Rivergum 39 Buckingham 35 Osprey Street Transportable 1a 132.48 110,657 Building 1 5408646481 2016 Homes Pty Ltd Drive PORT JULIA Dwelling Private Certifier GL113681 SALISBURY EAST 544/1135/2016 R Denby (Lot 77) Privacy Planning 2 417154 30 June Owner Builder 5 Aunger Road 4 Hawk Road Screen 10b 40.02 1,200 Building 1 5408348281 2016 LEWISTON PORT VINCENT 544/1143/2016 D & C Best (Lot 15) Garage & 10a 12.9 Planning 4 33597 14 June Owner Builder 18 Willowood Drive 12 Davey Road Verandah 10a 4.5 1,000 Building 2 4604913116 2016 URRBRAE ROGUES POINT 544/1144/2016 A & B Dew (Lot 31) 19 Tiddy Planning 3 8672 7 June TBA PO Box 101 Widdy Beach Road Dwelling 1a 8 10,000 Building 2 4600631007 2016 ARDROSSAN TIDDY WIDDY Extensions Private Certifier BEACH 544/1165/2016 T Cross (Sec 77) Planning 2 418079 9 June TBA PO Box 80 150 Cross Road Verandah 10a 42.5 10,000 Building 2 4604226017 2016 MAITLAND MAITLAND Private Certifier 544/1172/2016 J & P Cade (Lot 27) Planning 6 415265 30 June TBA 8 Osbourne Street 12 Ketch Street Garage 10a 67.5 9,340 Building 2 4603167852 2016 LARGS BAY PORT VICTORIA 544/1173/2016 T & C Holmes (Lot 2) 36 & Planning 1 431882 14 June TBA 47 Clinton Road 10 Kilkerran Terrace Garage s 2 10a 45 12,085 Building 2 4601880101 2016 MAITLAND MAITLAND 544/1178/2016 Sarcharbi Pty Ltd (Sec 414W) Machinery 7b 29.4 30,000 Planning 4 46508 30 May TBA (A Knight) 218 Coote Road Shed Building 2 4607342208 2016 PO Box 670 SUNNYVALE KADINA 544/1180/2016 Watervalley (Sec 3145) Planning 1 26575 23 June Alan Conley Investments 193 Broster Road Grain Shed 7b 1363 367,000 Building 7 4604471004 2016 GL41868 PO Box 134 MAITLAND ARTHURTON 544/1194/2016 R Rowe (Lot 63) Enclosed Planning N/A 426987 10 June Haywood Box 12 22 Reef Crescent Verandah 10a 33 20,456 Building 2 5401053253 2016 Home POINT TURTON POINT TURTON Improvements BLD58028 Yorke Peninsula Council 57 Council Agenda Wednesday 13th July 2016 544/1195/2016 D Stumm (Lot 5) Dwelling Planning 1 315101 27 May Owner Builder 54 Park Terrace 10 Jetty Road Extension 1a 1.9 450 Building 1 5408663409 2016 OVINGHAM PORT JULIA (Bay Window) 544/1200/2016 L Carter (Sec 310) 12-16 Planning 2 405530 15 June Owner Builder 12-16 Main Coast Main Coast Road Carport 10a 64.8 2,000 Building 2 4600298734 2016 Road ARDROSSAN ARDROSSAN 544/1202/2016 SA Aboriginal (Lot 22) Demolition of Planning N/A 12369 30 May McMahon Housing Authority 7 Lamshed Street Dwelling, 1a 16,925 Building 7 4602016008 2016 Services GPO Box 292 MAITLAND Garage & 10a Australia P/L ADELAIDE Water Tank BLD174717 544/1206/2016 SA Housing Trust (Lot 1) Demolition of Planning N/A 14902 30 May McMahon C/- Asset Services 50 Tiddy Avenue Dwelling & All 1a 857 17,058 Building 7 4602164123 2016 Services GPO Box 292 MAITLAND Out Buildings 10a Australia P/L ADELAIDE BLD174717 544/1207/2016 W McDonald (Lot 11) Replace Fire Planning 1 311761 3 June TBA PO Box 176 11 Smith Street Damaged 10a 132.37 20,880 Building 2 5408467002 2016 PORT VINCENT PORT VINCENT Garage 544/1211/2016 S Hazelwood (Lot 1 Porch for Planning 3 41335 17 June Matthew 54 Midway Road 1 Parade Caravan 10a 12.96 2,400 Building 2 4606296000 2016 Lampe ELIZABETH EAST PORT CLINTON Annexe BLD262044 544/1212/2016 T & J Harbutt (Lot 28) Planning 4 430181 3 June W Delool 2 Buckley Street 4 South Terrace Garage 10a 54 7,480 Building 2 4600385256 2016 BLD212251 EVANSTON GDNS ARDROSSAN 544/1213/2016 S & G Parkin C/- Price Progress (PTS 470) Caravan 41350 30 June M Lampe Association 14 Fowler Terrace Annexe Porch 10a 10.08 2,500 WITHDRAWN 4606301084 2016 BLD262044 C/- Post Office PRICE PRICE 544/1216/2016 J & E Pratt (Lot 352) Solar Panels Planning 1 42234 30 June Zen Energy PO Box 84 25 Clemintine Street with Tilt Kit 10b 11.76 7,000 Building 3 4606388204 2016 PRICE PRICE 544/1231/2016 T Gourlay (PTS 482) Replace Planning 1 59 23 June Owner Builder 40 Holstein Drive 1 Park Terrace Annexe Roof 1a 13.5 1,500 Building 2 4600103247 2016 SALISBURY NTH ARDROSSAN & Floor 544/1235/2016 A & J Clark (Lot 2) Planning N/A 414201 15 June Owner Builder PO Box 281 1-3 Park Terrace Verandah 10a 48 2,400 Building 1 4601932055 2016 MAITLAND MAITLAND Private Certifier 544/1246/2016 A Jackson & N (Lot 12) Planning N/A 13912 30 June TBA Morrison 1 Centenary Avenue Verandah 10a 15.04 1,000 Building 2 4602083500 2016 1 Centenary Ave MAITLAND MAITLAND TOTAL $1,763,286 Yorke Peninsula Council 58 Council Agenda Wednesday 13th July 2016

LAND DIVISION

Dev. App. No. Name & Address Location Proposal Conditions Assessment / Decision Date Planning Valuation No Building 544/D005/2016 L & K Lund (Lot 243 & 244) Planning 1 304303 15 June 2016 C/- Mosel Steed 61 Maitland Road Land Division Land Division 3 5407883506 6 Graves Street MINLATON KADINA

Yorke Peninsula Council 59 Council Agenda Wednesday 13th July 2016 DIRECTOR DEVELOPMENT SERVICES IA/ITEM 4.6 5. WASTEWATER SYSTEM APPLICATION DECISIONS (File Ref: 9.24.1.1) PURPOSE To inform the Elected Members of Wastewater Application decisions for the period 30th May 2016 to 1st July 2016.

RECOMMENDATION That the report be received.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula

Strategy: 1.1 Provide easier, streamlined development approval application process

BACKGROUND To keep Elected Members informed of Wastewater Application decisions under delegated authority.

DISCUSSION The following is a list of all Wastewater System applications processed for the period 30th May 2016 to 1st July 2016.

Maitland

050/100/2015 050/006/2016 050/016/2016

050/043/2016 050/044/2016 050/047/2016

050/049/2016 050/050/2016

Yorketown

050/042/2016 050/051/2016

COMMUNITY ENGAGEMENT PLAN Not applicable.

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Environmental Health Officer In preparing this report, the following External Parties were consulted:  Nil

Yorke Peninsula Council 60 Council Agenda Wednesday 13th July 2016 POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS Not applicable

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Local Government Act 1999 Development Act 1993 Environmental Protection Act 1993 Council’s Development Plan Wastewater System approval functions involve critical risk management considerations which include meeting legislative responsibilities, environmental issues and public health.

ATTACHMENTS Attachment 1: Wastewater Application Decision Register.

Yorke Peninsula Council 61 Council Agenda Wednesday 13th July 2016 LIST OF WASTE CONTROL APPLICATIONS & DECISIONS ISSUED BY THE ENVIRONMENTAL HEALTH OFFICERS UNDER DELEGATION FOR THE PERIOD 30 MAY 2016 – 1 July 2016

Maitland Septic App. Assess. Plumber & Owner Location Proposal Conditions Decision Date No. No Licence No J Binks (Sec 396) Aerobic 050/100/2015 PO Box 643 84 James Well Road System 11 33910 15 June 2016 T Woods GLENSIDE JAMES WELL T & C Holmes (Lot 2) STED 050/006/2016 47 Clinton Road 10 Kilkerran Terrace Connection 11 431882 10 June 2016 G Wahlstedt Pty Ltd MAITLAND MAITLAND M & M Barolo (Lot 16) Septic & 050/016/2016 PO Box 64 2 Tim Court Soakage 11 28548 10 June 2016 Owner Applicant MOUNT BARKER ROGUES POINT N Underwood (Lot 70) Septic & 050/043/2016 39 Buckingham Drive 35 Osprey Street Soakage 11 428185 14 June 2016 Owner Applicant SALISBURY EAST PORT JULIA W & P Baum (Lot 5) Sewer 050/044/2016 PO Box 229 2 Ceres Court Connection 11 411355 23 June 2016 L & R Hore PORT VINCENT PORT VINCENT E M Heyes (Sec 297) Septic & 050/047/2016 PO Box 912 4 Maurialta Drive Soakage 11 317719 31 May 2016 BTF Constructions GLENELG PORT RICKABY Pty Ltd K Sexton Lot 35 Sewer 050/049/2016 40 Woodfield Avenue Chinaman Wells Road Connection 11 24349 17 June 2016 Owner Applicant FULALRTON CHINAMAN WELLS Yorke Peninsula Council (Lot 4) STED 050/050/2016 (Port Vincent Caravan Pk) 12 Marine Parade Connection 11 306324 17 June 2016 Owner Applicant PO Box 57 PORT VINCENT MAITLAND

Yorketown Septic App. Assess. Plumber & Licence Owner Location Proposal Conditions Decision Date No. No No Yorke Peninsula Council (PTL 2) Composting Owner Applicant 050/042/2016 PO Box 57 692 Bluff Road Toilet 11 317248 30 June 2016 MAITLAND MINLATON D Francis (Lot 9) Aerobic Country Living 050/051/2016 56 Maitland Road 56 Maitland Road System 11 304519 17 June 2016 Homes MINLATON MINLATON

Yorke Peninsula Council 62 Council Agenda Wednesday 13th July 2016

DEBATE

AGENDA

Yorke Peninsula Council 63 Council Agenda Wednesday 13th July 2016 CHIEF EXECUTIVE OFFICER DA/ITEM 6.1 1. ELECTED MEMBERS UPDATED POLICIES (File Ref: 9.24.1.1) PURPOSE To seek endorsement and approval from Council for the updated PO089 Elected Members Facilities, Services and Expenses, PO135 Elected Members Training Policy and PO088 Elected Member Use of Council Supplied Electronic Equipment Policy.

RECOMMENDATION That Council endorse and approve the updated PO089 Elected Members Facilities, Services and Expenses, PO135 Elected Members Training Policy and PO088 Elected Member Use of Council Supplied Electronic Equipment Policy for inclusion in Council’s Policy Manual and on the website.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.2 Effective leadership and informed decision making 5.3 Meet all legislative requirements and compliance with Council’s internal controls

BACKGROUND The PO089 Elected Members Facilities, Services and Expenses, PO135 Elected Members Training Policy and PO088 Elected Member Use of Council Supplied Electronic Equipment Policy have been reviewed and updated by Council Officers.

DISCUSSION Updated policies are attached to this report and have tracked changes to reflect the changes made. PO088 and PO135 have only had minor cosmetic changes to reflect consistency and updated staff titles with some responsibility for implementing the policies, the intent remains the same. The majority of changes have been made to PO089 Elected Member Facilities, Services and Expenses policy. Following an Internal Audit of documentation requirements, the policy changes reflect consistency with requirements for approval, bookings and reimbursements for expenses, ensuring all necessary approvals and documentation requirements for reimbursements are complied with in accordance with legislated requirements. This policy also aligns with the policy being adhered to by Council Officers.

COMMUNITY ENGAGEMENT PLAN Level 1 Inform – notification that the policy has been updated will be included on Council’s website.

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:

Yorke Peninsula Council 64 Council Agenda Wednesday 13th July 2016  Chief Executive Officer  Business Improvement Officer  EA to CEO and Mayor In preparing this report, the following External Parties were consulted:  Nil POLICY IMPLICATIONS PO 089 Elected Members Facilities, Services and Expenses PO 088 Elected Members Use of Council Supplied Electronic Equipment PO135 Elected Members Training and Development Policy

BUDGET AND RESOURCE IMPLICATIONS All approved reimbursements for supply of equipment, training and development activities for Elected Members are incorporated into the adopted Budget.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS It is essential that Council has the appropriate policies and procedures in place to ensure legislative compliance. Local Government Act 1999

ATTACHMENTS Attachment 1: Updated PO089 Elected Member Facilities, Services and Expenses Updated PO088 Elected Members Use of Council Supplied Electronic Equipment Updated PO135 Elected Members Training and Development Policy

Yorke Peninsula Council 65 Council Agenda Wednesday 13th July 2016

COUNCIL POLICY Elected Member Facilities, Services and Expenses

Policy Number: PO089 5 Responsible Governance Strategic Plan 5.2 Effective Leadership and informed decision making Objective 5.3 Meet all legislative requirements and compliance with Council’s internal controls Director Corporate & Policy Owner: File Number: 18.19 Community Services Manager Financial Responsible Officer: Minute Reference: Services Date Adopted: Next Review Date: May 2019

1. POLICY OBJECTIVES To ensure Elected Members are provided with facilities, services and reimbursement of expenses appropriate and necessary to the performance/discharge of official functions/duties on a uniform basis (pursuant to Section 78 of the Local Government Act 1999).

2. SCOPE This policy applies to all Elected Members of the Yorke Peninsula Council.

3. DEFINITIONS ABN Australian Business Number ATO Australian Taxation Office CEO Chief Executive Officer EA to the CEO and Executive Assistant to the CEO and Mayor Mayor Incidentals An incidental travel expense can be claimed via the claim reimbursement process. An incidental is only permitted where travel involves at least one night away from home. Examples of the types of incidentals that may be claimed up to the daily limit are: newspapers, morning and/or afternoon tea expenses and snacks.

4. POLICY STATEMENT 4.1 Facilities and Services Council have determined that the following facilities and services are appropriate and necessary to assist Elected Members in performing/discharging their official functions/duties:

 Information Technology Services and Equipment in accordance with Policy Formatted: Bulleted + Level: 1 + Aligned at: 1.26 cm + PO088 Elected Members use of Council supplied Electronic Equipment Indent at: 1.9 cm

Elected Members will be provided with Information Technology Services and Equipment for the duration of their term of office. These Information Technology Services and Equipment, determined by the Manager Information ServicesLeader Systems and Technology (in consultation with the CEO), comprise: • a personal computing device and associated software; • electronic communications services, including Email and Internet access; • Technical and maintenance support. Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version.

Yorke Peninsula Council 66 Council Agenda Wednesday 13th July 2016 PO089 – Elected Member Facilities, and Services and Expenses

4.2 Office of the Mayor - Additional facilities/services Some additional facilities and services are provided for the Office of the Mayor.

The Mayor will be provided with a suitable Council owned and maintained vehicle to be used to undertake official Council business, attend functions and other meetings in performance of duties of the Mayor (the vehicle is not available for private use) and a hands free mobile phone, including a mobile phone car kit if required.

4.3 Elected Members Allowances and Travel Time Allowance Formatted: Underline Elected Members are provided with an annual allowance in accordance with the determination made by the independent Remuneration Tribunal pursuant to Section 76 of the Local Government Act 1999. Yorke Peninsula Council forms part of Council Group 3.

In addition a travel time allowance is provided for Members of Non-Metropolitan Councils (excluding principal members) in relation to the distance between the member’s usual place of residence and the Ccouncil’s principal office, via the most direct route. This allowance is in addition to any entitlement to reimbursement of expenses actually incurred.

4.4 Approval and Booking Process Formatted: Indent: Left: 0 cm, Hanging: 0.63 cm All travel that incurs expenses must be approved prior to the travel being booked and/or undertaken. The CEO must approve all intrastate travel. Council must approve all interstate and international travel taking into account PO135 Elected Members Training and Development Policy for training requests.

All approved travel must be booked through the EA to the CEO and Mayor, who will ensure that the travel is booked in an economical manner and accommodation is in line with the following limits:

City Maximum Limit per person Adelaide $157 Brisbane $201 Canberra $168 Darwin $216 Hobart $132 Melbourne $173 Perth $233 Sydney $185 Rural $110 - $132 Formatted: Underline If suitable accommodation is unable to be sourced through the EA to the CEO and Formatted: Indent: Left: 0 cm, Hanging: 0.63 cm Mayor within these rates, approval will be sought from the CEO to book the higher priced accommodation with the reasons/rationale noted for reference.

4.5 Meals and Incidentals Council will reimburse reasonable expenses incurred by Elected Members for meals and refreshments incidentals where Elected Members are attending approved meetings, conferences and seminars where meals are not provided. Receipts must be provided as outlined in 4.5. The maximum daily limits for meals are:

Breakfast: $26.00 Formatted: Indent: Left: 1.26 cm, Tab stops: 5 cm, Left Lunch: $30.00 Page 2 of 5 Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version.

Yorke Peninsula Council 67 Council Agenda Wednesday 13th July 2016 PO089 – Elected Member Facilities, and Services and Expenses

Dinner: $50.00 Incidentals: $20.00

These Accommodation and Meal Limits are roughly based on the guidelines set out in the ATO’s Taxation Determination TD2014/19 and should be revised annually. If an Elected Member decides to stay at a higher priced establishment without the approval of the CEO, then they are responsible for those extra costs - Council should not be charged for these additional costs at any time.

4.6 Travel Expenses Elected Members are provided with reimbursement of travel expenses relating to the performance and discharge of official functions as follows:

a) The costs incurred in travelling to or from a Council or Committee meeting, where travel is between the place of the meeting and principal place of residence or the Members’ place of work; b) Travel expenses incurred while attending an official function or activity on the business of Council; c) Expenses incurred while attending an approved conference, training course or seminar or other similar activity; d) expenses incurred where the Member has been invited or officially appointed as the Council’s delegate or as a representative of Council.

Every travel related expense must be supported by a tax invoice/receipt that meets ATO requirements. These requirements are outlined below:

1. The receipt is intended to be a tax invoice – i.e. it should have the words Tax Invoice printed on the document; 2. The sellers identity is clear; 3. The seller’s Australian Business Number (ABN) is clear; 4. The date the invoice was issued is clear; 5. A brief description of the items or services sold, including the quantity (if applicable) and the price; 6. The GST amount (if any) payable, this can be shown separately, or, if the GST amount is exactly one-eleventh of the total price, a statement such as ‘total price includes GST’ is acceptable; and 7. The extent to which each sale on the invoice is a taxable sale (that is, the extent to which each sale includes GST); and 8. For sale amounts over $1,000, Council’s identity and/or ABN should be reflected on the invoice.

If the supplier is not registered for GST, such as a charity or overseas supplier, then a general receipt outlining date, seller’s identity, purpose and amount is sufficient.

EFTPOS receipts are not acceptable at any time as a Tax Invoice. If a Formatted: Indent: Left: 2.54 cm, First line: 0 cm, Adjust receipt is given that is just an EFTPOS printout, the Elected Member must space between Latin and Asian text, Adjust space between request a proper tax invoice that reflects the ATO requirements listed Asian text and numbers above. Wherever possible receipts are to be provided for travel expenses claimed. Formatted: Indent: Left: 2.54 cm, Adjust space between Unclaimed travel expenses cannot be offset against some other expense Latin and Asian text, Adjust space between Asian text and or facility. numbers

Page 3 of 5 Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version.

Yorke Peninsula Council 68 Council Agenda Wednesday 13th July 2016 PO089 – Elected Member Facilities, and Services and Expenses

Elected Members are to make a reasonable attempt to use Council vehicles as a priority when attending official functions and duties or car pool with other Elected Members/staff utilising Council vehicles.

Airline tickets are not transferable and cannot be used to offset any other costs, including the cost of other persons accompanying the Elected Member.

3.5 3.64.7 Insurance Elected Members are covered for the following while discharging their official duties, including attendance at meetings of external bodies as Council's representative:

a) Personal Accident Insurance – Elected Members (and their accompanying partners/spouse) are provided with benefits should they sustain bodily injury;

b) Civil Liability;

c) Personal Effects Property Cover – provides cover for damage to property and personal effects whilst Elected Members are engaged on Council business;

d) Corporate Travel – covers Members and their partners/spouses whilst engaged on any overseas delegation.

Cover is subject to policy limitations and applicable excess(s).

4.8 Register of Allowances and Benefits A record of the annual allowances paid to Elected Members, expenses reimbursed and any other benefits paid or provided will be maintained by the CEO.

5. COMPLAINTS Complaints under this policy must be in writing to the CEO (including any person acting in the office of CEO) and will be managed in accordance with the Process for Managing Complaints and Breaches under the Code of Conduct for Elected Members.

6. REVIEW This policy will be reviewed within 12 months of each periodic election and every three years. The policy will also be reviewed as necessary in consideration of any changes to legislation and relevant standards, codes and guidelines.

7. TRAINING Elected Members are provided with appropriate training to enable them to meet the requirements of this policy. Training needs will be reviewed annually as part of Council’s Elected Member Training Plan and as necessary in consideration of any changes to legislation and relevant standards, codes and guidelines.

8. RELATED COUNCIL POLICIES AND DOCUMENTS PO015 Code of Practice for Access to Council meetings, Counciland Committees and Council DocumentsMeetings PO036 Incoming Correspondence Received Personally by Elected Members PO038 Internet and Email Policy PO088 Elected Members Use of Council supplied electronic equipment PO 123 Statutory - Code of Conduct for - Council Members PO135 Elected Members Training and Development Policy and Plan Confidentiality Policy (under development)

Page 4 of 5 Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version.

Yorke Peninsula Council 69 Council Agenda Wednesday 13th July 2016 PO089 – Elected Member Facilities, and Services and Expenses

PFC 123 Process for Managing Complaints and Breaches under the Code of Conduct for Elected Members

9. REFERENCES AND LEGISLATION Local Government Act 1999 Local Government (Member’s Allowances and Benefits Regulations) 2010 Freedom of Information Act 1991

910. COUNCIL DELEGATION Delegate: Chief Executive Officer Sub Delegate: Director Corporate and Community Services

101. VERSION HISTORY Archived Policy Name Policy Number Date Adopted Last Reviewed

Provision of Facilities and Services to PO089 03/11/2003 08/06/2010 Elected Members Provision of Facilities and Services to PO089 13/06/2012 13/06/2012 Elected Members Elected Members Travel PO110 14/09/2005 08/06/2010 Elected Member Facilities Services and 13/05/2015 PO089 08/05/2013 Expenses

Page 5 of 5 Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version.

Yorke Peninsula Council 70 Council Agenda Wednesday 13th July 2016

COUNCIL POLICY

Elected Members Use of Council Supplied Electronic Equipment

Policy Number: PO088 5 Responsible Governance Strategic Plan 5.2 Effective Leadership and informed decision making Objective 5.5 Undertake effective risk management Director Corporate & Policy Owner: File Number: 9.63.1 Community Services Manager Information ServicesLeader Responsible Officer: Minute Reference: Systems and Technology Date Adopted: Next Review Date: May 2019

1. POLICY OBJECTIVES The Yorke Peninsula Council will provide Elected Members with facilities and support (pursuant to Section 78 of the Local Government Act 1999) in the form of Information Technology Services and Equipment which is intended to:

 facilitate electronic communications with key stakeholders  enable effective and efficient communication between staff of the Yorke Peninsula Council, other Elected Members and members of the community  achieve informed decision-making  enable Elected Members to perform their role effectively and efficiently  increase productivity in the provision of services to the Yorke Peninsula Council community

2. SCOPE This policy applies to the Elected Members of Yorke Peninsula Council.

3. DEFINITIONS CEO Chief Executive Officer Email A service that enables people to exchange documents or messages in electronic form where messages are sent and received using computer technology. Each person has a designated mailbox that stores messages sent by other users. You may retrieve, read and forward or re-transmit messages from your mailbox. Internet A global research, information and communication network providing services such as file transfer and electronic mail. Computing Device A device such as a laptop or tablet used to run software systems used for communication and the manipulation and interpretation of data.

71 Yorke Peninsula Council Printed copies are considered uncontrolled. Council Agenda Before using a printed copy, verify that it is the current version. Updated 7/07/16 Wednesday 13th July 2016 PO088 – Elected Members Use of Council Supplied Electronic Equipment

4. POLICY STATEMENT Elected Members will be provided with Information Technology Services and Equipment for the duration of their term of office. These Information Technology Services and Equipment, determined by the Leader Systems and Technology (in consultation with the CEO), comprise: • a personal computing device and associated software; • electronic communications services, including Email and Internet access; • technical and maintenance support.

4.1 Provision of Information Technology Services and Equipment Information Technology Services and Equipment provided to an Elected Member remains the property of the Yorke Peninsula Council and, as such, are to be returned at the completion of the term of office of an Elected Member or upon request.

Information Technology Services and Equipment are provided for the purpose of improving productivity related to Council business and not for non-Council business activities.

Elected Members use of the provided Services and Equipment is to be in accordance with the Mandatory PO 123 Statutory - Code of Conduct for - Council Members.

The integrity of any personal use and or data on the provided systems and equipment is not guaranteed, nor is it the responsibility of Council staff to maintain or support use of the provided services and equipment other than as it pertains to Council business.

4.2 Email and Internet Access Email and Internet services are provided to Elected Members to enable improved productivity in communication with Council staff, other Elected Members and other key stakeholders.

Elected Members are permitted to use the provided Internet and Email services for legitimate Council business.

In addition to use relating to Council business, Elected Members are permitted to use provided Internet and Email services for private purposes where such use is open, accountable and transparent. Private use of Internet and Email services must always be appropriate and lawful and not interfere with the Elected Members' capacity or ability to perform his or her Council functions and duties.

4.3 Authorised Access and Security The Services and Equipment are provided to the Elected Member only and are protected by a user name and password specific to each Elected Member (credentials) which grants authorised personnel access to restricted systems. The credentials must not be shared or divulged to anyone, in order to protect the integrity of Council’s information systems.

In the event that the credentials are compromised or suspected of being compromised all users of Council’s information systems are required to inform the Council helpdesk as soon as possible via [email protected] or phone 08 8832 0000.

In the event that the equipment is required to be transported, all due care must be taken to ensure that it is not exposed to severe temperatures or the elements. In relation to transportation of the computing device, this must be undertaken via the carry case provided and at no time should any of the equipment be left in full view in an unattended vehicle or public space. Yorke Peninsula Council 72 Council Agenda Page 2 of 3 Wednesday 13th July 2016 Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version. PO088 – Elected Members Use of Council Supplied Electronic Equipment

5. COMPLAINTS Complaints under this policy must be in writing to the CEO (including any person acting in the office of CEO) and will be managed in accordance with the Process for Managing Complaints and Breaches under the Code of Conduct for Elected Members. 6. REVIEW This policy will be reviewed within 12 months of each periodic election and then every 3 years and as necessary in consideration of any changes to technology, legislation and relevant standards, codes and guidelines.

7. TRAINING Elected Members are provided with appropriate training to enable them to meet the requirements of this policy. Training needs will be reviewed annually as part of Council’s Elected Member Training Plan and as necessary in consideration of any changes to legislation and relevant standards, codes and guidelines. 8. RELATED COUNCIL POLICIES AND DOCUMENTS PO015 Code of Practice for Access to Council meetings, Council and Committees Meetings and Council Documents PO063 Records Management Policy PO089 Elected Members Facilities, Services and Expenses PO135 Elected Members Training and Development Policy and Plan PO123 Statutory - Code of Conduct for - Council Members Confidentiality Policy (under development) PFC123 Process for Managing Complaints and Breaches under the Code of Conduct for Elected Members 9. REFERENCES AND LEGISLATION Local Government Act 1999 Local Government (Member’s Allowances and Benefits Regulations) 2010 Freedom of Information Act 1991 10. COUNCIL DELEGATION

Details of Chief Executive Officer Delegation:

Delegate: Director Corporate and Community Services

11. VERSION HISTORY

Archived Policy Name Policy Number Date Adopted Last Reviewed

Policy Guiding Elected Members use of PO088 02/11/2003 08/06/2010 Council supplied electronic equipment Elected Members Use of Council June 2016 PO088 13/07/2016 supplied Electronic Equipment

Yorke Peninsula Council 73 Council Agenda Page 3 of 3 Wednesday 13th July 2016 Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version.

COUNCIL POLICY

Elected Members Training and Development Policy

Policy Number: PO135 5 Responsible Governance Strategic Plan 5.2 Effective Leadership and informed decision making Objective 5.3 Meet all legislative requirements and compliance with Council’s internal controls Policy Owner: Chief Executive Officer File Number: 18.19

Responsible Officer: Governance Officer Minute Reference:

Date Adopted: Next Review Date: March 2019

1. POLICY OBJECTIVES The objective of this policy is to provide Elected Members with support and assistance to undertake the function and duties associated with their role as an Elected Member and to ensure compliance with Section 80A of the Local Government Act 1999 which states:  A council must prepare and adopt a training and development policy for its members;  The policy must be aimed at assisting members in the performance and discharge of their functions and duties;  A Council may from time to time alter its policy, or substitute a new policy;  A person is entitled to inspect (without charge) a policy under this section at the principal office of the council during ordinary office hours;  A person is entitled, on payment of a fee fixed by the Council to a copy of a policy under this section.

2. SCOPE It is acknowledged that Council Members bring a range of knowledge, experience and skills when they are elected, this is enhanced with specific training to assist Elected Members to undertake their roles more effectively. It is essential that Elected Members undertake training relevant to their role.

3. DEFINITIONS Key competencies Key skills and knowledge considered by Council to be essential to the effective functioning of Elected Members Core components Are the foundations of how and why Local Government operates and incorporates key functions and business decision making Training Semi-formal sessions, conferences, LGA’s, online or inhouse

4. POLICY STATEMENT The Yorke Peninsula Council is committed to providing training and development activities for its Elected Members and recognises its responsibility to develop and adopt a policy and plan for this purpose under Section 80A of the Local Government Act.

As an organisation Council is committed to support ‘life-long’ learning.

Yorke Peninsula Council 74 Council Agenda Wednesday 13th July 2016 PO135 – Elected Members Training and Development Policy

4.1 Developing a Training and Development Plan

When determining training priorities for Elected Members particular emphasis will be given to the training needs of new Members joining Council following a general or supplementary election.

Following a general or supplementary election and half way through the term of Council all Elected Members will be required to participate in a training needs analysis to allow ‘gaps’ to be identified and incorporated into the Elected Members Training plan for the term of Council.

The Local Government Association’s (LGA) on line Self-Assessment Tool for Council Members will be utilised for the needs analysis.

When selecting training and development opportunities, priority will be given for training and seminars that particularly enhance the required skills of Elected Members, the Council’s Committee Structure and those which will provide the greatest outcome for the Council including:

 Role and function of Elected Members  Role and function of Council Committees  Relationship between Elected Members, the CEO and staff  Meeting Procedures  Conflict of Interest  Code of Conduct  Strategic Planning  Budgets and Financial Sustainability  Long Term Financial Planning  Asset Management  Powers of the Ombudsman  Community Engagement and Public Participation  Role of the Local Government Association  Risk Management  Legal Issues for Elected Members

In addition to these topics, there may be other specific topics including:

 Coastal protection  Economic development  Tourism  Planning and Development  Emergency Management

Some of the key competencies identified for Elected Members will be undertaken via in house training and a core component of training will be induction training soon after a general or supplementary election.

Other key competencies considered by Council as essential skills of Elected Members will be scheduled throughout the term of office of the Elected Members.

Elected Members will undertake training to ensure effective functioning as individuals and to support the Council as a decision making body.

Training must link to the Elected Members training plan unless otherwise agreed by Council.

Yorke Peninsula Council 75 Council Agenda Wednesday 13th July 2016 Page 2 of 5

PO135 – Elected Members Training and Development Policy

4.2 Budget

A budget allocation will be provided to support the training and development activities undertaken by Elected Members and will be included in the Annual Budget and adopted each year as part of the budget process.

In years where a general or supplementary election occurs, it is anticipated that a greater budget allocation may be required to allow for additional training for newly Elected Members.

All training undertaken by Elected Members will be recorded in the Elected Members Training Register which supports the Council Allowances and Benefits Register. These registers will be updated as required to reflect attendances.

4.3 Identifying the Range of Training and Development Delivery

Councils will have a range of delivery methods at their disposal to support their identified training needs and must decide which is the most appropriate delivery method for each topic and for the particular Council Member, requiring the training.

Delivery methods include:  Seminars and informal briefing sessions conducted by Councils  Attendance at seminars and conferences run by the LGA and other affiliated bodies or private providers enabling Council Members to network with other Members. (Examples are the Residential Training Program for new Elected Members, the seminars provided in conjunction with the general meetings of the LGA and regionally offered programs)  Specific training due to legislative change  Training booklets and papers  LGA information papers  On line training  ‘In-house’ training sessions (for example how to use your I pad or access the LGA/Council website, ICAC or Code of Conduct), delivered by internal staff and/or external providers

4.4 Approval for Attendance at Training/Seminars/Conferences

As the Chief Executive Officer is responsible for management of the Corporate Governance budget which includes Elected Members Training, approval for attendance at Training and Seminars must be sought from the Chief Executive Officer. Information about training can be sought through the Executive Assistant to the CEO and Mayor or the Governance Officer. All bookings must be made through the Executive Assistant to the CEO and Mayor. Travel and accommodation will booked in line with Council’s PO089 Elected Members Facilities, Services and Expenses Policy.

Priority will be given to Training and Seminars that will provide the most beneficial outcome for the Council.

Payments and Reimbursements of expenditure relating to Elected Members training will only be provided for training in accordance with Council’s PO089 Elected Members Facilities, Services and Expenses Policy where the Elected Member has sought approval from the Chief Executive Officer for attendance.

All interstate travel for Elected Members, must be approved by Council, with the exception of the ALGA National General Assembly in Canberra in June and the LG Professionals National Congress and Business Expo held in May each year. These two high level conferences are considered to be best practice in Local Government. Yorke Peninsula Council 76 Council Agenda Wednesday 13th July 2016 Page 3 of 5

PO135 – Elected Members Training and Development Policy

Traditionally the Mayor attends these two events and other Elected Members are encouraged to attend. Should the Council CEO receive additional requests from Elected Members that place the training budget under pressure then this will be referred to Council for consideration.

4.5 Annual Reporting

Council’s Annual Report must include a statement regarding the operation of this policy, attendances by Members and the expenditure allocated and used for training and development of Elected Members to be sourced from the Elected Members Training Register.

5. TRAINING AND DEVELOPMENT PLAN

Following Elected Members participation in a training needs analysis, key essential competencies will be identified and support provided to enable individual Elected Members to undertake training and development that will enhance their skills and support them in their role as Elected Members.

Opportunities for training and development are regularly received from the LGA and other training providers, specific training that is identified as having a direct benefit to Elected Members will be sent to Elected Members via email seeking an indication of interest from Members to attend.

Where there are other statutory requirements for Elected Members to undertake training (eg Audit Committee Members), this will be organised as soon as practicable following appointment.

6. FEEDBACK AND REDEFINING NEEDS AND DELIVERY

In ensuring that Council maximises the return from investment in their training and development, it is important that feedback is provided on courses/seminars attended. By providing feedback, Council’s can identify those methods of training that will provide the most beneficial outcome to Council and the individuals involved.

Elected Members, will be required to submit a brief report to the Chief Executive Officer, outlining the nature of the training undertaken, the benefits gained and any ideas or feedback to enhance the program/activity. These reports will be used as an evaluation tool by the Chief Executive Officer.

7. COMPLAINTS

Any complaints relating to this policy are to be directed to the Chief Executive Officer for attention.

8. REVIEW

This policy will be reviewed within 3 years of being adopted and as necessary in consideration of any changes to legislation and relevant standards, codes and guidelines.

Yorke Peninsula Council 77 Council Agenda Wednesday 13th July 2016 Page 4 of 5

PO135 – Elected Members Training and Development Policy

9. RELATED COUNCIL POLICIES AND DOCUMENTS

Strategic Management Plan Annual Business Plan and Budget PO088 Elected Members Use of Council Supplied Electronic Equipment PO089 Elected Member Facilities, Services and Expenses PO091 Risk Management Policy Statutory Code of Conduct for Elected Members

10. REFERENCES AND LEGISLATION

Local Government Act 1999 Work Health and Safety Act 2011

11. COUNCIL DELEGATION

Delegate: Chief Executive Officer Sub Delegate: Executive Assistant to CEO and Mayor

12. VERSION HISTORY

Archived Policy Name Policy Number Date Adopted Last Reviewed

Elected Members Training Policy PO 135 11/08/2009 08/06/2010 Elected Members Training Policy PO 135 01/03/2016

Yorke Peninsula Council 78 Council Agenda Wednesday 13th July 2016 Page 5 of 5

DIRECTOR CORPORATE AND COMMUNITY SERVICES

DA/ITEM 6.2

1. 2016-2017 ANNUAL BUSINESS PLAN (File Ref: 9.24.1.1)

PURPOSE

Following the legislative requirements set out in the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011, the 2016-2017 Annual Business Plan has been finalised.

RECOMMENDATION

That pursuant to section 123(6) of the Local Government Act 1999 and regulation 6 of the Local Government (Financial Management) Regulations 2011 and having considered all submissions received, the Annual Business Plan for 2016-2017 be adopted, subject to formal adoption of the 2016/17 Budget and Rating Policies.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance

Strategy: 5.1 Openness and transparency of reporting Council’s performance 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.4 Seek alternate income streams and ensure financial Sustainability 5.5 Undertake effective risk management

BACKGROUND Each year an Annual Business Plan (ABP) is produced. The ABP explains the context in which the budget has been developed, provides information on what Council plans to achieve in the coming financial year, and describes how this will be funded.

Council received the Draft Annual Business Plan (draft ABP) at the May 2016 meeting where it was endorsed for public consultation.

DISCUSSION As reported at the June 2016 Council meeting, the public consultation for the draft ABP opened on Thursday 12th May 2016 and was completed on 1st June 2016. All feedback was presented to Elected Members at that meeting.

The document has been updated to reflect subsequent discussions with Elected Members who have engaged with the public, the chosen rating option as endorsed at the June 2016 meeting has been incorporated, recommended financial adjustments have been included and references to the document being a draft have been removed.

Yorke Peninsula Council 79 Council Agenda Wednesday 13th July 2016

The resultant final 2016-2017 Annual Business Plan is presented for adoption as Attachment 1.

COMMUNITY ENGAGEMENT PLAN Level 1 Inform – Public Notice: In accordance with S123 (9) of the Local Government Act 1999, all ratepayers will be provided with a summary of the Annual Business Plan in the next rates notice and copies of the plan will be available at all Council offices.

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Elected Members  Corporate Management Team  Manager Business and Public Relations  Manager Financial Services  Managers and other key staff In preparing this report, the following External Parties were consulted:  Nil

POLICY IMPLICATIONS The annual budget contained in the Annual Business Plan complies with the concept of an Adopted Budget as defined by Policy PO142 Budget Reporting & Amendment Policy.

BUDGET AND RESOURCE IMPLICATIONS The 2016/2017 budget is consistent with the revised Long Term Financial Plan and Councils key financial direction of reducing the operating deficit and dedicating funds to the renewal of assets consistent with Council’s Infrastructure and Asset Management Plan.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS The Annual Business Plan sets out Council’s objectives for the next twelve months and how these objectives and activities link to Council’s Strategic Plan.

It provides Council with a clear mechanism to reach its short term goals and reduces the risk of exposure that exists in failing to meet strategic objectives.

Local Government Act 1999

Local Government (Financial Management) Regulations 2011

ATTACHMENTS Attachment 1: Annual Business Plan 2016-2017 (separate cover)

Yorke Peninsula Council 80 Council Agenda Wednesday 13th July 2016 DIRECTOR CORPORATE & COMMUNITY SERVICES DA/ITEM 6.2 2. 2016-2017 BUDGET, PROPERTY VALUATIONS AND RATES (File Ref: 9.24.1.1)

PURPOSE

To seek adoption of the Budget, Property Valuations as supplied by the State Valuation Office of the Land Services Group of the Department of Planning, Transport and Infrastructure and declaration of Rates and Service Charges for 2016/17. Property valuations are being updated every week and final valuations are not expected to be received until just prior to rates declaration and after the agenda for the 13th July, 2016 Council meeting has been published. This report will be updated with figures for final valuations, differential rates in the dollar and total general rates just before or at the Council meeting.

RECOMMENDATION 1. Adoption of Budget That pursuant to Section 123 of the Local Government Act 1999 and regulation 7 of the Local Government (Financial Management) Regulations 2011, the draft 2016/17 Budget as presented and considered by Council to be consistent with the adopted 2016/17 Annual Business Plan and laid before Council at this meeting, details of which are contained within the: - 1.1 budgeted statement of comprehensive income; and 1.2 budgeted statement of financial position; and 1.3 budgeted statement of changes in equity; and 1.4 budgeted statement of cash flows; and 1.5 budgeted uniform presentation of finances; and 1.6 budgeted financial indicators, be adopted by Council as its Annual Budget for the Financial Year ending 30 June 2017.

2. Adoption of Valuations That pursuant to Section 167 of the Local Government Act 1999, the most recent valuations of the Valuer-General available to the Council of the Capital Value of land within the Council’s area, be adopted for rating purposes for the financial year ending 30 June 2017, totalling $5,574,247,600, comprising $167,152,448 in respect of non-rateable land and $5,407,095,152 in respect of rateable land.

3. Determination of basis for differential rates That pursuant to Section 156(1)(a) of the Local Government Act 1999, the Council determines that the basis for differential rates on land within its area shall be according to the attribution of land uses, in accordance with Regulation 14 of the Local Government (General) Regulations 2013.

4. Declaration of General Rates 4.1 That pursuant to Sections 151, 152, 153 and 156 of the Local Government Act 1999, and in order to raise the amount of $16,234,449, a fixed charge is imposed and differential general rates are declared for the financial year ending 30 June 2017, on rateable land as follows:-

Yorke Peninsula Council 81 Council Agenda Wednesday 13th July 2016 4.1.1 on rateable land of category (g) use (primary production) in the area of the Council, a rate of 0.1799 cents in the dollar of capital value of such land; and 4.1.2 on all other rateable land within the Council area, a rate of 0.2455 cents in the dollar of the capital value of such land; and 4.1.3 the fixed charge component of the general rate is $400.00 4.2 That pursuant to Section 153(3) of the Local Government Act 1999, Council will not fix a maximum increase in the general rates charged on the principal place of residence of a principal ratepayer.

5. Service Charges

5.1 Community Wastewater Management Schemes Annual Service Charges That pursuant to Section 155 of the Local Government Act 1999, service charges are imposed for the financial year ending 30 June 2016 (in accordance with the CWMS Property Units Code as provided at Regulation 12 of the Local Government [General] Regulations 2013) as follows on each assessment of rateable and non-rateable land in the following areas to which land the Council makes available a Community Wastewater Management System, as follows: 5.1.1 Maitland and Tiddy Widdy Beach Areas:- - Occupied Land: $470.00 per unit 5.1.2 Ardrossan, Balgowan, Black Point, Edithburgh, Point Turton, Port Vincent, Port Victoria, Stansbury, Sultana Point and Yorketown areas:-

- Occupied Land: $470.00 per unit - Vacant Land: $350.00 per allotment

5.1.3 Bluff Beach, Chinaman Wells, Foul Bay, Port Julia, Hardwicke Bay and Rogues Point area:-

- All land: $470.00 per unit

and that in recognition of the additional costs incurred by the property owners of Assessment Numbers 200634, 200642, 200667, 200683, 200691, 202226, 202234 and 202242 due to the requirements to install and maintain a pumping facility and/or due to the provision of an Advanced Wastewater Treatment System a rebate of 50% of the Community Wastewater Management System charge payable be provided pursuant to Section 166(1)(m)(ii) of the Act.

5.2 Water Supply Schemes Annual Service Charges That pursuant to Section 155 of the Local Government Act 1999, service charges are imposed for the financial year ending 30 June 2017 as follows on each assessment of rateable and non-rateable land in the following area to which land the Council provides or make available a water supply service:- 5.2.1 Balgowan area $180.00 5.2.2 Black Point area $180.00 5.2.3 Hardwicke Bay area $180.00

Yorke Peninsula Council 82 Council Agenda Wednesday 13th July 2016

5.3 Waste Collection and Recycling Annual Service Charges That pursuant to Section 155 of the Local Government Act 1999, the Council imposes an annual service charge for the year ending 30 June 2016 upon both rateable and non- rateable land to which it provides the prescribed service of waste collection (the Waste Collection and Recycling Service) which is based upon the nature and level of usage of the service and is imposed as follows:- 5.3.1 $244.00 for a two (2) bin service and 5.3.2 $265.00 for a three (3) bin service.

6. Declaration of Separate Rates That pursuant to Section 95 of the Natural Resources Management Act 2004, and section 154 of the Local Government Act 1999 and for the financial year ending 30 June 2017, a separate rate of 0.01775 cents in the dollar is declared on all rateable land in the area of the Council to raise the amount of $954,366 (net of rebates) payable to the Northern and Yorke Natural Resources Management Board.

7. Rates Payments 7.1 That in accordance with Section 181 of the Local Government Act 1999, all rates (general and separate) and service charges payable for the year ending 30 June 2017 be payable in four equal or approximately equal instalments due for payment on 9 September 2016, 9 December 2016, 9 March 2017 and 9 June 2017 or on other days determined by the Chief Executive Officer; and 7.2 That pursuant to Section 44 of the Local Government Act 1999, the Chief Executive Officer is delegated the power in Section 181(4)(b) of the Local Government Act 1999, to enter into agreements with ratepayers relating to the payment of rates in any case of hardship or financial difficulty.

8. Rate Rebates That pursuant to Sections 160, 161, 162, 163, 165 and 166 Council confirms all mandatory rebates and approves all discretionary rebates as laid before Council at this meeting.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula

Strategy: 1.3 Improve visitor experiences, infrastructure, signage, Information and support 1.4 Support local events and help attract new events 1.5 Partner and build positive relationships with key stakeholders (e.g. Regional Development Australia, Central Local Government Region, YP Tourism and Progress Associations) to progress tourism and business growth, including enabling the attraction of niche businesses 1.7 Support employment opportunities for our community 1.8 Efficient delivery of permits, leases and licences

Yorke Peninsula Council 83 Council Agenda Wednesday 13th July 2016 Goal: 2 Community Connected Through Infrastructure

Strategy: 2.5 Explore provision of new infrastructure 2.7 Upgrade and beautification of open (recreation) spaces (e.g. playgrounds, water parks, BBQ areas etc.)

Goal: 3 Valued and Restored Environment

Strategy: 3.4 Support progress associations and other community groups to Improve environmental outcomes 3.8 Continue to effectively manage the collection, recycling and Disposal of waste

Goal: 4 Community Engaged and Supported

Strategy: 4.1 Invest in youth activities and events 4.3 Support and/or deliver community events, workshops and skills training, including school programs 4.4 Continue providing community grants, donations and Sponsorships 4.5 Continue delivering compliance and environmental health services and inspections 4.10 Continue to provide Council’s ‘Leisure Options’ services

Goal: 5 Responsible Governance

Strategy: 5.1 Openness and transparency of reporting Council’s performance 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.4 Seek alternate income streams and ensure financial Sustainability 5.5 Undertaken effective risk management 5.6 Workplace wellbeing programs 5.7 Improved mobility, accessibility, efficiency of staff via Information Technology solutions

BACKGROUND The Local Government Act requires Councils to prepare a Budget, adopt property valuations and declare rates each financial year. The Budget has been prepared with reference to Council’s Long Term Financial Plan (LTFP) and Asset Management Plans.

Council have previously considered and approved for public consultation a draft Budget for 2016/17 as part of the Annual Business Plan. All public submissions received were considered by Council at its meeting on Wednesday, 8th June 2016 with changes made to the published draft Budget where considered appropriate.

A number of possible rating options (models) for the 2016/17 financial year were workshopped with Elected Members on Wednesday, 25th May 2016 and at its Council meeting on Wednesday, 8th June 2016, Council endorsed option one (1), of the three (3) options provided for Council’s consideration.

The purpose of this report is to recommend adoption of the Budget, Property Valuations and to declare rates and set service charges for the financial year ended 30 June 2017, assuming Council adopts the ABP.

Yorke Peninsula Council 84 Council Agenda Wednesday 13th July 2016 DISCUSSION Budget

As mentioned before the draft Budget for 2016/17 was exhibited for public consultation as part of the Annual Business Plan from Thursday, 12th May 2016 to Wednesday, 1st June 2016. Since the release of the draft for public consultation, there have been a number of changes made to reflect change in circumstances and the availability of updated information. The changes are as follow:-

 increase in Special Local Roads funding of $60,000  removal of Marion Bay desalination plant solar panels ($13,000) as project completed in 2015/16  $20,000 contribution from Progress Association for Edithburgh boat ramp removed  Edithburgh pool car park sealing capital project removed ($25,000)  Reduction of $20,000 to budget required for Maitland Hospital footpath paving as materials purchased in 2015/16  Stansbury playground fence cost amended to $20,000 (from $40,000) and contributions by Progress for this project also reduced to $10,000 (from $20,000)  $150,000 included in unsealed road renewal budget for Nalyappa Road,  Amount available for contract road renewals reduced to $1,675,000 (from $1,750,000)

The major components of the draft 2016/17 Budget are as follows:-

 Budgeted operating revenue of $28.1 million including $21.2 million in rates and service charges, $3.1 million in user charges and $2.7 million in operating grants, subsidies and contributions  Budgeted operating expenditure of $30.8 million of which depreciation makes up $9.1 million  Operating deficit before capital amounts of $2.7 million which is an improvement of $60,000 to the 2015/16 adopted budget and an improvement of $81,000 to the 2015/16 third quarter review budget. This compares to the LTFP estimate of $2.63 million for the corresponding financial year  $6 million for the renewal/replacement of existing assets  $4.6 million budgeted expenditure for new/upgraded assets, $3.9 million of which is funded by external grants, subsidies and contributions  No new borrowings  Budgeted closing cash position of $3.5 million which is approximately $0.3 million less than the forecast closing cash position for 2015/16

More detail is provided in the draft budgeted financial statements attached to this report (refer Attachments 1 – 5).

Financial Performance

Council’s operations and financial performance are measured by three principal sustainability indicators, which are tabled below along with targets set in its LTFP.

Financial Indicator 2016/17 2015/16 2015/16 2014/15 LTFP Draft Forecast Adopted Actual Target Budget (BR 3) Budget Operating Surplus Ratio (12.7%) (13.8%) (13.7%) (16%) 0% Net Financial Liabilities Ratio 25.9% 27.4% 28.6% 11% 100% Asset Sustainability Ratio 62.4% 92.5% 84.3% 53% 80%

Yorke Peninsula Council 85 Council Agenda Wednesday 13th July 2016

The Operating Surplus Ratio expresses the operating surplus as a percentage of general rates and service charges, net of the NRM levy. The table above shows Council’s proposed 2016/17 ratio is -12.7% which is an improvement on previous years. Council’s aim is to achieve a breakeven (0%) position within the next ten (10) years as per its adopted LTFP.

The Net Financial Liabilities Ratio is a measure of the significance of the amount owed, the extent to which the net financial liabilities can be met by operating revenue. Council’s proposed 2016/17 ratio is 25.9%. Any increase in debt will result in an increase to this indicator, however, any new debt will be managed in accordance with Council’s adopted LTFP.

The Asset Sustainability Ratio measures whether existing non-financial assets are being renewed or replaced at the same rate as forecast in the Asset Management Plan. In the absence of data available in Asset Management Plans, annual Depreciation can be used as a measure of asset sustainability. Council has calculated this ratio using its annual budgeted depreciation. Council’s 2016/17 budget proposes a ratio of 62.4% which is above the 53% forecast in Council’s LTFP for 2016/17. The focus will continue to be on increasing this ratio in line with Council’s LTFP targets to reach 80% by 2019/20.

Rating Strategy

Chapter 10 of the Local Government Act 1999 provides the framework for Councils to set rates. In setting rates for 2016/17 Council has considered the following:-

 its service delivery needs and priorities  asset maintenance and renewal requirements  available resourcing  LTFP and asset management strategies  impacts of proposed rates on various categories of ratepayers and their capacity to pay  distribution of increases as evenly and fairly as possible across all of Council’s ratepayers

Council’s LTFP demonstrated the need to address Council’s continuing operating deficits and asset renewal backlog and one of the key factors in achieving and maintaining long term financial sustainability is to establish a rate base to finance the future requirements of the community. As outlined in the draft Annual Business Plan adopted by Council for community consultation, the proposed 2016/17 Budget provides for a “Financial Sustainability” increase in general rates to existing ratepayers of 3% above the anticipated rise in the consumer price index (CPI) of 1.95% plus additional growth of approximately 0.4% resulting from development. This is an increase of 5.35% (approximately $0.824 million) to total general rates in 2016/17 when compared to 2015/16. This is in line with Council’s adopted Long Term Financial Plan and amounts to total estimated general rate income of approximately $16.233 million before rebates.

Mandatory (as specified in the Local Government Act 1999) and discretionary rebates are presented (refer Attachment 7) for Council’s consideration later in this report.

At its meeting on Wednesday, 8th June 2016 Council considered three (3) rating options (models) and endorsed option 1 as the preferred option for the raising of General Rates in 2016/17. Details of the rates to be raised and the fixed charge and differential rates to be applied are detailed later in this report.

Yorke Peninsula Council 86 Council Agenda Wednesday 13th July 2016 Property Valuations

As detailed in the report considered by Council at its meeting on Wednesday, 8th June 2016 total proposed valuations for 2016/17 at that time were $5.574 billion compared to $5.558 billion in 2015/16. This represented an increase of approximately $16 million or 0.29%. By comparison valuations in 2015/16 increased by $157 million or 2.9%.

Final property valuations provided to Council must be adopted by Council before they can be used to raise rates in 2016/17. At the time of writing this report final property valuations had not been provided. The latest proposed valuation for 2016/17 provided to Council is $5.574 billion. The table below summarises the valuation changes by land use.

Land Use 2015/16 2016/17 Change ($) Change (%) Valuation Valuation Residential $2,368,344,497 $2,350,553,798 -$17,790,699 -0.75% Commercial $138,369,024 $139,409,578 $1,040,554 0.75% Industrial $19,499,376 $19,728,976 $229,600 1.18% Primary Production $2,612,315,500 $2,651,782,095 $39,406,595 1.51% Vacant Land $221,536,485 $212,866,236 -$8,670,249 -3.91% Other $31,362,320 $32,754,469 $1,392,149 4.44% Non - Rateable $166,992,618 $167,152,448 $159,830 0.10% TOTAL $5,558,419,820 $5,574,247,600 $15,827,780 0.28%

Rating Structure

Based on option 1 endorsed by Council the fixed charge will be $400 which is the same as 2015/16 and the differential rates in the dollar based on valuations received to date are as follows:-

 residential and other $0.002455  primary production $0.001799

The total general rates raised in 2016/17 will be approximately $16.234 million with residential ratepayers contributing approximately 56.9% of this, primary production ratepayers 32.1% and vacant land ratepayers 6.5%. The balance of 4.5% will be contributed by ratepayers in other land use categories. Of the $16.234 million approximately $4.7 million will be raised from the fixed charge applied to an estimated 11,749 rateable assessments. These values are based on current property valuations at hand and will be updated once final valuations are received prior to the consideration of this report to adopt the budget and declare rates and service charges.

Further details on the Council’s rating structure are contained in Council’s 2016/17 Annual Business Plan.

Waste Collection and Recycling Service Charge

Council’s proposed annual service charge for the provision of waste collection and recycling for its 3 bin service is $265 (2015/16:$260). This service is not offered to rural properties, however, they do get a 2 bin service. This charge is discounted for properties with access points greater than 500m from their bin collection point. The annual service charges for 2016/17 are summarised as follows:-

Service Distance from rural collection Annual Charge point 3 Bins Not offered to rural properties $265 2 Bins Up to and including 500m $244

Yorke Peninsula Council 87 Council Agenda Wednesday 13th July 2016 2 Bins Greater than 500m and up to 2km $183 2 Bins Greater than 2km but less than 5km $122

More details on this service charge can be found it Council’s 2016/17 Annual Business Plan.

Community Wastewater Management Schemes (CWMS) Service Charge

Council operates seventeen (17) effluent disposal systems (CWMS) situated in townships and holiday settlements throughout the district. The service charge for the schemes are a cost recovery fee to ensure cost of operating them are recovered through user charges. The annual service charge proposed in 2016/17 for occupied properties is $470 per unit (2015/16:$460) and $350 per vacant allotment (2015/16:$350) for unoccupied properties.

Water Supply Service Charge

To enable communities to have access to a secondary water supply, Council maintains water supply schemes to three (3) communities. Service charges are raised annually to cover the cost of operating the schemes. Charges for water usage are raised throughout the year as water is used. In 2016/17 the proposed annual service charge for water supply for each of the three (3) schemes is $180. This is unchanged from 2015/16 for the Black Point and Hardwicke Bay schemes and a $20 increase for the Balgowan scheme.

Natural Resource Management (NRM) Levy

The Natural Resource Management Act 2004 requires Council to raise a levy on behalf of the Northern and Yorke Natural Resources Management Board. This levy is collected from ratepayers on behalf of the NRM Board and paid to them quarterly. Council does not retain the revenue collected and does not determine how it is spent.

In 2015/16 Council was required to collect and remit to the NRM Board $756,353 whereas in 2016/17 Council has been advised that it will need to collect and remit $954,366 (net of rebates of approximately $5,400). This is an increase of $198,013 or 26%. The NRM Board has attributed this increase to administration charge increases imposed on them by the State Government.

The levy can be raised by applying a fixed amount (calculated by dividing the total amount to be raised by the total number of rateable properties) against each rateable property or by applying a differential rate on capital values of rateable properties. Council applies a differential rate in the dollar of 0.0001775 on the capital value of all rateable properties.

Rate Rebates

The Local Government Act 1999 provides the framework for Councils to determine non- rateable properties such as Crown Land and Council owned land. The Act also specifies properties which must receive mandatory rate rebates, including for health, religious, educational and community service purposes. In addition, section 166 of the Act provides the opportunity for Council to approve discretionary rate rebates.

Mandatory and discretionary rebates as listed in Attachment 7 are presented for Council’s confirmation and approval. In 2016/17, $127,000 has been budgeted for rate rebates compared to 2015/16 where Council provided approximately $115,000 in rebates. Individual amounts rebated in 2016/17 will not be available until final valuations are received and rates raised.

Yorke Peninsula Council 88 Council Agenda Wednesday 13th July 2016 It should be noted that Council has no discretion over rate exemptions and mandatory rebates, however, it may grant discretionary rebates, regardless of whether an application for rebate has been lodged. Discretionary rebates are presented for Council consideration on the basis that they have been regularly granted in previous years. This method allows Council to consider these recommended rebates for comparative purposes, for the rebates to be included in the budget and to be shown on the initial rate notices.

Groups not included in these considerations are still permitted to apply for discretionary rate rebates at any time during the year.

COMMUNITY ENGAGEMENT PLAN As mentioned earlier the draft Budget was advertised for public comment and exhibition. All submissions received were considered by Council in June 2016.

In accordance with S123(9) of the Local Government Act 1999, all ratepayers will be provided with a summary of the Annual Business Plan (including Budget) in the next rates notice and copies of the plan will be available at all Council offices.

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Chief Executive Officer  Director Corporate and Community Services  Manager Financial Services  Financial Accountant  Senior Rates Officer In preparing this report, the following External Parties were consulted:  Nil

POLICY IMPLICATIONS PO057 – Public Consultation Policy PO060 – Rate Relief Policy

BUDGET AND RESOURCE IMPLICATIONS Financial implications are as detailed in this report and as presented in the attached budgeted financial statements.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS The resolutions are consistent with, and give authority to, the 2016/17 budget as developed by Council and Council staff in consideration of financial and other relevant risk management considerations. Local Government Act 1999 Local Government (General) Regulations 2013 Local Government (Financial Management) Regulations 2011 Natural Resources Management Act 2004

Yorke Peninsula Council 89 Council Agenda Wednesday 13th July 2016 ATTACHMENTS Attachment 1: Budgeted Statement of Comprehensive Income 2016/17 Attachment 2: Budgeted Statement of Financial Position 2016/17 Attachment 3: Budgeted Statement of Cash Flows 2016/17 Attachment 4: Budgeted Statement of Changes in Equity 2016/17 Attachment 5: Budgeted Uniform Presentation of Finances 2016/17 Attachment 6: Budgeted Financial Indicators (Ratios) 2016/17 Attachment 7: Rate Rebates 2016/17

Yorke Peninsula Council 90 Council Agenda Wednesday 13th July 2016 Attachment 1

YORKE PENINSULA COUNCIL 2016/17 DRAFT BUDGET BUDGETED STATEMENT OF COMPREHENSIVE INCOME

2016/17 $('000) INCOME Rates 21,209 Statutory Charges 415 User Charges 3,115 Grants, subsidies, contributions 2,686 Investment Income 193 Reimbursements 414 Other Income 55 Total Income 28,087

EXPENSES Employee costs 8,500 Materials, contracts & other expenses 12,726 Depreciation 9,075 Finance Costs 477 Total Expenses 30,778

OPERATING SURPLUS/(DEFICIT) BEFORE CAPITAL AMOUNTS (2,691)

Net gain/(loss) on disposal or revaluations 10 Amounts specifically for new assets 3,914 NET SURPLUS/(DEFICIT) 1,233

TOTAL COMPREHENSIVE INCOME 1,233

Yorke Peninsula Council 91 Council Agenda Wednesday 13th July 2016 Attachment 2

YORKE PENINSULA COUNCIL 2016/17 DRAFT BUDGET BUDGETED STATEMENT OF FINANCIAL POSITION

2016/17 $('000) ASSETS Current Assets Cash & Equivalent Assets 3,496 Trade & Other Receivables 1,346 Inventories 777 Total Current Assets 5,619

Non-Current Assets Financial Assets 910 Infrastructure, Property, Plant & Equipment 339,833 Total Non-Current Assets 340,743 Total Assets 346,362

LIABILITIES Current Liabilities Trade & Other Payables 2,379 Borrowings 629 Provisions 1,699 Total Current Liabilities 4,707

Non-Current Liabilities Borrowings 7,317 Provisions 606 Total Non-Current Liabilities 7,923 Total Liabilities 12,630

NET ASSETS 333,732

EQUITY Accumulated Surplus (2,480) Asset Revaluation Reserve 335,455 Other Reserves 757 TOTAL EQUITY 333,732

Yorke Peninsula Council 92 Council Agenda Wednesday 13th July 2016 Attachment 3

YORKE PENINSULA COUNCIL 2016/17 DRAFT BUDGET BUDGETED STATEMENT OF CASH FLOWS

2016/17 $('000) CASH FLOWS FROM OPERATING ACTIVITIES Receipts Operating Receipts 27,894 Investment Receipts 162 Payments Operating Payments to Suppliers and Employees (21,028) Finance Costs (477) Net Cash provided by (or used in) Operating Activities 6,551

CASH FLOWS FROM INVESTING ACTIVITIES Receipts Amounts Specifically for New/Upgraded Assets 3,914 Sale of Renewed/Replaced Assets 363 Repayments of Loans by Community Groups 107 Payments Expenditure on Renewal/Replacement of Assets (6,027) Expenditure on New/Upgraded Assets (4,592) Loans Made to Community Groups 0 Net Cash Provided by (or used in) Investing Activities (6,235)

CASH FLOWS FROM FINANCING ACTIVITIES Receipts Proceeds from Borrowings 0 Payments Repayments of Borrowings (648) Net Cash provided by (or used in) Financing Activities (648)

Net Increase/(Decrease) in cash held (332)

Opening cash, cash equivalents or (bank overdraft) 3,828

Closing cash, cash equivalents or (bank overdraft) 3,496

Yorke Peninsula Council 93 Council Agenda Wednesday 13th July 2016 Attachment 4

YORKE PENINSULA COUNCIL 2016/17 DRAFT BUDGET BUDGETED STATEMENT OF CHANGES IN EQUITY

2016/17 $('000) ACCUMULATED SURPLUS Balance at end of previous reporting period (3,713) Net Result for Year 1,233 Transfers to Other Reserves 0 Transfers from Other Reserves 0 Balance at end of period (2,480)

ASSET REVALUATION RESERVE Land 73,286 Buildings and Other Structures 48,995 Transportation Infrastructure 186,712 Plant & Equipment 0 Furniture & Fittings 0 CWMS Infrastructure 14,481 Water Scheme Infrastructure 1,374 Other Assets 0 Office Building 0 Stormwater Drainage 10,607 Balance at end of period 335,455

OTHER RESERVES Balance at end of previous reporting period 757 Transfers from Accumulated Surplus 0 Transfers to Accumulated Surplus 0 Balance at end of period 757

TOTAL EQUITY AT END OF REPORTING PERIOD 333,732

Yorke Peninsula Council 94 Council Agenda Wednesday 13th July 2016 Attachment 5

YORKE PENINSULA COUNCIL 2016/17 DRAFT BUDGET BUDGETED UNIFORM PRESENTATION OF FINANCES

2016/17 $('000) Operating Revenues 28,087 less Operating Expenses 30,778 Operating Surplus/(Deficit) before Capital Amounts (2,691)

Less: Net Outlays on Existing Assets Capital Expenditure on Renewal/Replacement of Existing Assets 6,027 less Depreciation, Amortisation & Impairment 9,075 less Proceeds from Sale of Replaced Assets 363 (3,411)

Less: Net Outlays on New and Upgraded Assets Capital Expenditure on New/Upgraded Assets 4,592 less Amounts Specifically for New/Upgraded Assets 3,914 less Proceeds from Sale of Surplus Assets 0 678

Net Lending / (Borrowing) for Financial Year 42

Yorke Peninsula Council 95 Council Agenda Wednesday 13th July 2016 Attachment 6

YORKE PENINSULA COUNCIL 2016/17 DRAFT BUDGET BUDGETED FINANCIAL INDICATORS (RATIOS) Operating Surplus / (Deficit) - $'000 (2,691) Operating Surplus Ratio - % (12.7)% Net Financial Liabilities - $'000 7,267 Net Financial Liabilities Ratio - % 25.9% Interest Cover Ratio - % 1.0% Asset Sustainability Ratio - % 62.4% Asset Consumption Ratio - % 62.0%

Yorke Peninsula Council 96 Council Agenda Wednesday 13th July 2016 2016/17 RATE REBATES

ASSESSMENT LAND USE PROPERTY ADDRESS RATEPAYER HEALTH SERVICES (SEC 160) - 100% MANDATORY 414 HOSPITAL 37 Fifth Street ARDROSSAN SA 5571 Ardrossan Community Hospital Inc 422 HOSPITAL 35 Fifth Street ARDROSSAN SA 5571 Ardrossan Community Hospital Inc 778 HOSPITAL 30 Fifth Street ARDROSSAN SA 5571 Ardrossan Community Hospital Inc 8987 HOSPITAL 68 Robert Street MAITLAND SA 5573 Yorke Peninsula Health Advisory Council 202317 HOSPITAL 9 Weaners Street YORKETOWN SA 5576 Yorke Peninsula Health Advisory Council 202549 HOSPITAL 21 Waterloo Bay Road YORKETOWN SA 5576 Yorke Peninsula Health Advisory Council 302281 HOSPITAL 44 First Street MINLATON SA 5575 Yorke Peninsula Health Advisory Council 302299 HOSPITAL 69A Main Street MINLATON SA 5575 Yorke Peninsula Health Advisory Council 302307 NURSING HOME 69 Main Street MINLATON SA 5575 Yorke Peninsula Health Advisory Council 303917 NURSING HOME 1 South Terrace MINLATON SA 5575 Eldercare Inc 409466 COMMUNITY HEALTH 69 Robert Street MAITLAND SA 5573 Maitland Health Centre Inc

COMMUNITY SERVICES (SEC 161) - 75% MANDATORY 14712 NURSING HOME 6-8 Centenary Avenue MAITLAND SA 5573 Eldercare Inc 101360 UNIT 1 1/12 Oval Avenue WAROOKA SA 5577 SYP Community Housing Association Inc 101378 UNIT 2 2/12 Oval Avenue WAROOKA SA 5577 SYP Community Housing Association Inc 101386 UNIT 3 3/12 Oval Avenue WAROOKA SA 5577 SYP Community Housing Association Inc 101394 UNIT 4 4/12 Oval Avenue WAROOKA SA 5577 SYP Community Housing Association Inc 206847 NURSING HOME 12 Pioneer Street STANSBURY SA 5582 Eldercare Inc 303784 UNIT 1 1/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc 303792 UNIT 2 2/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc 303800 UNIT 3 3/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc 303818 UNIT 4 4/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc 303826 UNIT 5 5/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc 303834 UNIT 6 6/1 Yorketown Road MINLATON SA 5575 SYP Community Housing Association Inc 303842 UNIT 7 7/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 303859 UNIT 8 8/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 303867 UNIT 11 11/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 303875 UNIT 12 12/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 303883 UNIT 13 13/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 303891 UNIT 14 14/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 405621 UNIT 18 18/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 405639 UNIT 9 9/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 405647 UNIT 10 10/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 405654 UNIT 15 15/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 405662 UNIT 16 16/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 405670 UNIT 17 17/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 413542 UNIT 1 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc 413559 UNIT 2 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc 413567 UNIT 3 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc 413575 UNIT 4 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc 413583 UNIT 5 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc 413591 UNIT 6 Daniell Court YORKETOWN SA 5576 SYP Community Housing Association Inc 414615 UNIT 19/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc 414623 UNIT 20/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc 414631 UNIT 21/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc 414649 UNIT 22/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc 414656 UNIT 23/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc 414664 UNIT 24/28 Oval Terrace ARDROSSAN SA 5571 SYP Community Housing Association Inc 431825 COTTAGE NO. 2 2/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 431833 COTTAGE NO. 3 3/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 431841 COTTAGE NO. 4 4/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc 431858 COTTAGE NO. 1 1/11 South Terrace MINLATON SA 5575 SYP Community Housing Association Inc

RELIGIOUS PURPOSES (SEC 162) - 100% MANDATORY 1495 CHURCH 24-26 Fourth Street ARDROSSAN SA 5571 Uniting Church In Aust Property Trust 5124 CHURCH 7 Maitland Road ARDROSSAN SA 5571 Catholic Church Endowment Society Inc 5249 CHURCH 18-20 Oval Terrace ARDROSSAN SA 5571 Synod Anglican Church Aust Diocese 9233 CHURCH 63-65 Robert Street MAITLAND SA 5573 Uniting Church In Aust Property Trust 10785 CHURCH 15-17 Caroline Street MAITLAND SA 5573 Synod Anglican Church Aust Diocese 10918 CHURCH & C/PARK 8 Elizabeth Street MAITLAND SA 5573 Catholic Church Endowment Society Inc 13623 CHURCH 31 Clinton Road MAITLAND SA 5573 St Pauls Lutheran Church Maitland Inc 15164 CHURCH 17 Point Pearce Road SOUTH KILKERRAN (Hd Kilkerran) SA 5573 St Johns Lutheran Cong South Kilkerran 16717 CHURCH 27 Lawhill Street PORT VICTORIA SA 5573 Synod Anglican Church Aust Diocese

Yorke Peninsula Council 97 Council Agenda Wednesday 13th July 2016 ASSESSMENT LAND USE PROPERTY ADDRESS RATEPAYER 21675 CHURCH 108 Dowlingville Slant Road DOWLINGVILLE (Hd Cunningham) SA 5555 Uniting Church In Aust Property Trust 22079 CHURCH . HD CUNNINGHAM SA 5573 Synod Anglican Church Aust Diocese 27748 CHURCH 1860 North South Road SANDILANDS (Hd Muloowurtie) SA 5571 Uniting Church In Aust Property Trust 29538 CHURCH 17810 Spencer Highway URANIA (Hd Wauraltee) SA 5573 Uniting Church In Aust Property Trust 37846 CHURCH 24 Main Street ARTHURTON SA 5572 Uniting Church In Aust Property Trust 37861 CHURCH 28 Main Street ARTHURTON SA 5572 Catholic Church Endowment Society Inc 41749 CHURCH 14 One And All Road PRICE SA 5570 Uniting Church In Aust Property Trust 43307 CHURCH 11 Pioneer Road CLINTON CENTRE (Hd Clinton) SA 5570 Uniting Church In Aust Property Trust 45559 CHURCH 7 Tiparra Church Road WEETULTA (Hd Tiparra) SA 5573 Uniting Church In Aust Property Trust 45880 CHURCH 14587 Spencer Highway WEETULTA (Hd Tiparra) SA 5573 Uniting Church In Aust Property Trust 100024 CHURCH 26-28 Brentwood Road WAROOKA SA 5577 Uniting Church In Aust Property Trust 100065 CHURCH 16 Brentwood Road WAROOKA SA 5577 Synod Anglican Church Aust Diocese 101154 CHURCH 12 Sturt Bay Road WAROOKA SA 5577 Catholic Church Endowment Society Inc 201368 CHURCH 12 Stansbury Road YORKETOWN SA 5576 Synod Anglican Church Aust Diocese 203224 CHURCH 14-16 Waterloo Bay Road YORKETOWN SA 5576 St Pauls Lutheran Church Yorketown Inc 203943 CHURCH 39-41 Warooka Road YORKETOWN SA 5576 Uniting Church In Aust Property Trust 204727 KINGDOM HALL 8 Victoria Street YORKETOWN SA 5576 Jehovahs Witnesses Congregations 204842 CHURCH 2 Parrington Street STANSBURY SA 5582 Uniting Church In Aust Property Trust 205492 CHURCH 3 Weaver Street STANSBURY SA 5582 Stansbury Community Church Inc 206573 CHURCH 17 Weaver Street STANSBURY SA 5582 Synod Anglican Church Aust Diocese 210260 CHURCH 15 Blanche Street EDITHBURGH SA 5583 Synod Anglican Church Aust Diocese 211243 CHURCH 12 Henry Street EDITHBURGH SA 5583 Uniting Church In Aust Property Trust 211532 CHURCH 11 Cross Street EDITHBURGH SA 5583 Catholic Church Endowment Society Inc 218859 CHURCH 583 Little Glory Road STANSBURY (Hd Dalrymple) SA 5582 Stansbury Christian Church Inc 301028 CHURCH 8 Fourth Street MINLATON SA 5575 Synod Anglican Church Aust Diocese 302562 CHURCH 36 Main Street MINLATON SA 5575 Uniting Church In Aust Property Trust 302752 CHURCH 10 Main Street MINLATON SA 5575 Catholic Church Endowment Society Inc 304717 CHURCH 6 Maitland Road MINLATON SA 5575 St Andrews Lutheran Congregation 305292 CHURCH 2-4 High Street CURRAMULKA SA 5580 Uniting Church In Aust Property Trust 306068 CHURCH 10 Reserve Terrace CURRAMULKA SA 5580 Synod Anglican Church Aust Diocese 309062 CHURCH 31 Main Street PORT VINCENT SA 5581 Uniting Church In Aust Property Trust 310920 CHURCH 29 Marine Parade PORT VINCENT SA 5581 Synod Anglican Church Aust Diocese 316455 CHURCH 367 Koolywurtie Church Road KOOLYWURTIE (Hd Koolywurtie) SA 5575 Uniting Church In Aust Property Trust 317024 CHURCH 428 Mount Rat Road KOOLYWURTIE (Hd Koolywurtie) SA 5575 Synod Anglican Church Aust Diocese 318972 CHURCH 30 Tucker Avenue BRENTWOOD SA 5575 Uniting Church In Aust Property Trust 402206 CHURCH 66 Maitland Road MINLATON SA 5575 Australian Christian Churches SA Ltd 406330 CHURCH 53 Warooka Road YORKETOWN SA 5576 Catholic Church Endowment Society Inc 408898 CHAPEL 6-8 Centenary Avenue MAITLAND SA 5573 Eldercare Inc 412585 CHURCH 13 Yorketown Road EDITHBURGH SA 5583 Edithburgh Assembly of God

PUBLIC CEMETERIES (SEC 163) - 100% MANDATORY 15156 CEMETERY Point Pearce Road SOUTH KILKERRAN (Hd Kilkerran) SA 5573 South Kilkerran Lutheran Cemetery Inc 22707 CEMETERY 185 Falie Drive PRICE (Hd Cunningham) SA 5570 Trustees J CROWELL & J LOCK & & J WHEATCROFT & T O'BRIEN 204669 CEMETERY 32 Victoria Street YORKETOWN SA 5576 Catholic Church Endowment Society Inc 223776 CEMETERY . HD MELVILLE SA 5583 Uniting Church in Aust Property Trust (SA) 408310 CEMETERY . HD TIPARRA SA 5573 M H SCHILLING

EDUCATIONAL PURPOSES (SEC 165) - 75% MANDATORY 303677 STUDENT DOCTOR ACCOMODATION 19 Fifth Street MINLATON SA 5575 The University of Adelaide 428011 WAMBANA CAMPUS 12 Savio Road POINT TURTON SA 5575 Prince Alfred College

COMMUNITY SERVICES (SEC 166) - 100% DISCRETIONARY 133 RSL 8 West Terrace ARDROSSAN SA 5571 R.S.S.A.I.L.A. 232 COMMUNITY CLUB 20 Maitland Road ARDROSSAN SA 5571 Ardrossan & District Community Club 11007 HALL 6 Walter Street MAITLAND SA 5573 S A C 21253 HALL 491 Petersen Road PETERSVILLE (Hd Cunningham) SA 5571 Petersville Hall Committee Inc 22665 RESERVES . HD CUNNINGHAM SA 5573 Cunningham Hall Committee Inc 25775 PISTOL CLUB 187 Pistol Club Road MAITLAND (Hd Maitland) SA 5573 Maitland Pistol & Shooting Club Inc 29173 WAURALTEE HALL 1195 Wauraltee Road WAURALTEE (Hd Wauraltee) SA 5573 Friends of Wauraltee & District Inc 29751 HALL 11 Sandy Church Road URANIA (Hd Wauraltee) SA 5573 Urania Hall Inc 42135 HALL 9 Clemintina Street PRICE SA 5570 Price Soldiers Memorial Hall 45732 HALL 1414 Arthurton Road AGERY (Hd Tiparra) SA 5558 Agery Public Hall Inc 45740 HALL . HD TIPARRA SA 5573 Agery Public Hall Inc 201475 OP SHOP 21 Edithburgh Road YORKETOWN SA 5576 SYP Community Shop Inc 202432 CWA ROOMS 6 Edithburgh Road YORKETOWN SA 5576 SA Country Womens Association Inc 220301 WATER RESERVE . HD DALRYMPLE SA 5583 Southern Eagles Football Club 303008 CWA ROOMS 26 Fourth Street MINLATON SA 5575 SA Country Womens Association Inc

Yorke Peninsula Council 98 Council Agenda Wednesday 13th July 2016 ASSESSMENT LAND USE PROPERTY ADDRESS RATEPAYER 406470 OP SHOP 1-7 First Street ARDROSSAN SA 5571 D W LUTZE 412999 MILITARY MUSEUM 494 Brentwood Road YORKETOWN (Hd Dalrymple) SA 5576 C SOAR 419499 MAIT AERO CLUB 336 Maitland Road MAITLAND (Hd Maitland) SA 5573 Maitland Aero Club Inc 432724 ST VINCENT DE PAUL SOCIETY 21 Robert Street MAITLAND SA 5573 St Vincent De Paul Society 1289 HALL 5 Fourth Street ARDROSSAN SA 5571 Ardrossan Lodge No 150 Inc 11999 HALL 8 Parara Avenue MAITLAND SA 5573 Central Yorke Peninsula Lodge RAOB Inc 406819 CATHOLIC SCHOOL 55 Warooka Road YORKETOWN SA 5576 St Columbas Catholic School

COMMUNITY SERVICES (SEC 166) - 75% DISCRETIONARY 13631 SCHOOL 23-29 Clinton Road MAITLAND SA 5573 Maitland Lutheran School Inc

COMMUNITY SERVICES (SEC 166) - 50% DISCRETIONARY 8938 SHOWGROUNDS Rogers Terrace MAITLAND SA 5573 Maitland A H & F Society Inc 311837 CAMP 14 Lime Kiln Road PORT VINCENT SA 5581 Girl Guides South Australia 419655 TOILETS, CHANGE ROOMS 7 Breakwater Road PORT VINCENT SA 5581 Cruising Yacht Club of SA Inc

COMMUNITY SERVICES (SEC 166) - 50% DISCRETIONARY (CWMS ONLY) 200634 ADVANCED WASTE WATER TREATMENT SYSTEM 12-14 Minlaton Road YORKETOWN SA 5576 M A HIGGINS 200642 ADVANCED WASTE WATER TREATMENT SYSTEM 10 Minlaton Road YORKETOWN SA 5576 M A HIGGINS 200667 ADVANCED WASTE WATER TREATMENT SYSTEM 1-3 Stansbury Road YORKETOWN SA 5576 M A HIGGINS 200683 ADVANCED WASTE WATER TREATMENT SYSTEM 5 Stansbury Road YORKETOWN SA 5576 M A HIGGINS 200691 ADVANCED WASTE WATER TREATMENT SYSTEM 7 Stansbury Road YORKETOWN SA 5576 I & S F DRACA 202226 ADVANCED WASTE WATER TREATMENT SYSTEM 1/13 Anderson Terrace YORKETOWN SA 5576 L F WARREN 202234 ADVANCED WASTE WATER TREATMENT SYSTEM 2/13 Anderson Terrace YORKETOWN SA 5576 R W & S C MCMAHON 202242 ADVANCED WASTE WATER TREATMENT SYSTEM 3/13 Anderson Terrace YORKETOWN SA 5576 P G GOLDSMITH (Dec'd) & M M GOLDSMITH

Yorke Peninsula Council 99 Council Agenda Wednesday 13th July 2016

DIRECTOR CORPORATE AND COMMUNITY SERVICES

DA/ITEM 6.2

3. REVIEW OF FEES AND CHARGES REGISTER (File Ref: 9.24.1.1)

PURPOSE

The Fees and Charges Register is reviewed annually to ensure appropriate charges are in place for prescribed Council services and to update those fees set by government legislation to ensure compliance. This report seeks endorsement of fees set by government legislation and further fee reviews since Council set fees were endorsed at the May 2016 Council meeting.

RECOMMENDATION

That Council adopt the additional Fees and Charges Register amendments as attached, and note the Legislative changes.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance

Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls 5.4 Seek alternate income streams and ensure financial sustainability 5.5 Undertake effective risk management

BACKGROUND The annual review of the Fees and Charges Register (“Register”) supports Council’s aim to operate an effective and efficient cost-recovery system and to periodically review fees and charges and their alignment with the cost of providing those services. Council also looks to ensure that fees and charges for commercial services provided are consistent with market rates and are competitive.

DISCUSSION A copy of the complete Register effective 1st July 2016 is available upon request and also on Council’s website. To enable Elected Members to consider the recommended changes without having to review the entire document, the changes to the Register are summarised in the attachment to this report.

Legislated fees set by the State and/or Federal Governments are now available and have been listed in the attached document. In addition there have been some additional fee alterations required since adoption of amended Council set fees in May 2016. These additional changes have also been listed in the attachment. Adjustments for fees other than Legislated fees will come into effect upon endorsement by Council.

Yorke Peninsula Council 100 Council Agenda Wednesday 13th July 2016

COMMUNITY ENGAGEMENT PLAN Level 1 Inform – Published on Council’s website.

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Corporate Management Team  Manager Financial Services  Budget Managers  Financial Accountant In preparing this report, the following External Parties were consulted:  Nil

POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS All updated Fees and Charges have been incorporated in the formation of the 2016/17 Draft Annual Budget.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Local Government (Financial Management) Regulations 2011 Local Government Act 1999

ATTACHMENTS Attachment 1: Fees and Charges Register Amendments 2016-17

Yorke Peninsula Council 101 Council Agenda Wednesday 13th July 2016 Attachment 1

2016/17 Fees and Charges Register List of Amendments

Section Description Fee 1/7/15 Suggested Fee 1/7/16 COUNCIL SET FEES AND CHARGES $$

Miscellaneous Citronella Collar - can refill charge New Fee 15.00

Miscellaneous Citronella Collar - Hire Fee 10.00 25.00

$61 for development under $5k Development Admin fee 122.00 $69 (plus base amount) for development over $5k (total $130) Waste Management Collection of additional yellow and red bins 2.30 per bin per week 2.35 per bin per week

Yorketown Caravan Park Powered Site (2 persons) - Weekly 150.00 Deleted

Black Point Camping Ground All Powered Site (Off Peak) - 2 Persons 5th Night Free Deleted New fee - approved by Council in Deleted - fee created in error in Council Documents Community Groups approved by Council May 2016 May 2016 Deleted - residential tenancy Miscellaneous Rental - Port Vincent House 352.50 agreement exists Deleted - residential tenancy Miscellaneous Rental - Yorketown House 204.44 agreement exists

STATUTORY FEES (Released 26 June 2016) $$ Application for issue of Schedule of Essential Safety Development 92.50 94.00 Provisions Development Building rules fees: Class 1,2,4 2.90 2.95

Development Building rules fees: Class 10a 0.87 0.88

Development Building rules fees: Class 10b 0.87 0.88

Development Building rules fees: Class 3,5,6 3.86 3.92

Development Building rules fees: Class 7, 8 2.56 2.60

Development Building rules fees: Class 9a / 9c 4.37 4.45

Development Building rules fees: Class 9b 3.84 3.91

Development Building rules fees: Minimum Fee 65.50 66.50

Yorke Peninsula Council 102 Council Agenda Wednesday 13th July 2016 Page 1(4) Attachment 1

2016/17 Fees and Charges Register List of Amendments

Section Description Fee 1/7/15 Suggested Fee 1/7/16 Development Certificate of Approval Fee: Additional allotments 334.00 340.00

Development Certificate of Approval Fee: Boundary realignment 100.00 102.00

Development Certificate of Occupancy Fee 43.00 43.75

Development Consent to Development at Variance with Building Rules 150.00 153.00 Development plan assessment fee: between $10,000 and Development 103.00 105.00 $100,000 Development Development plan assessment fee <$10,000 37.50 38.25

Development Extension of Consent / Approval 96.50 98.00

Development Land division fee: additional allotment number 152.00 155.00

Development Land division fee: per additional allotment fee 14.40 14.60

Development Land division fee: no additional allotment number 70.00 71.00

Development Land Division lodgement fee: Base amount 60.00 61.00

Development Land Division lodgement fee: no additional allotments 48.25 49.00

Development Land Division lodgement fee: with additional allotments 142.00 144.00

Development Lodgement Fees - > $5,000 & includes BRC 68.00 69.00

Development Lodgement Fees - Base amount 60.00 61.00

Development Lodgement Fees - Non-complying 96.50 98.00

Development Non-complying Development Fee: <10,000 51.50 52.50 Non-complying Development Fee : Between $10,000 & Development 122.00 124.00 $100,000 Development Public Notification Fee (category 2 & 3) 103.00 105.00 Referral to Building Rules Assessment Commission: Class Development 472.00 480.00 1 & 10 Referral to Building Rules Assessment Commission: Class Development 1,036.00 1,054.00 2-9

Yorke Peninsula Council 103 Council Agenda Wednesday 13th July 2016 Page 2(4) Attachment 1

2016/17 Fees and Charges Register List of Amendments

Section Description Fee 1/7/15 Suggested Fee 1/7/16 Development Schedule 1 a development 50.00 51.00

Development Staged Consents Fee 60.00 61.00

Development Statement of Requirements Fee: Boundary Adjustment 284.00 289.00 Statement of Requirements Fee: Boundary Adjustment, Development 401.00 408.00 additional allotments Development Swimming Pool development application fee 179.00 182.00

Development Application for assignment of classification of a building 64.00 65.00 Construction Industry Training Levy : work valued at Delete - No longer collected by Development 0.25% of value of work >15,000 Council Development Referral fees Various 213.00

Expiations Double ranking parking 85.00 91.00

Expiations Exceeding a time limit whilst parking 45.00 50.00

Expiations Not parallel parked, not facing a lawful direction 60.00 64.00 Parking for longer than an hour if the vehicle exceeds 6 Expiations 104.00 112.00 meters in length Expiations Parking in a bus Zone 114.00 124.00

Expiations Parking in a disabled zone 330.00 355.00

Expiations Parking in a loading zone 60.00 66.00

Expiations Parking in a no standing zone 85.00 91.00

Expiations Parking on a footpath 85.00 91.00 Parking resulting in obstructing access to and from a Expiations 68.00 75.00 driveway Parking within 10 meters of an intersection without traffic Expiations 85.00 93.00 lights Freedom of Information Requests For each subsequent 15 minutes so spent by the agency 10.70 12.50

Freedom of Information Requests On application for Access to an agencies document 33.00 33.50

Yorke Peninsula Council 104 Council Agenda Wednesday 13th July 2016 Page 3(4) Attachment 1

2016/17 Fees and Charges Register List of Amendments

Section Description Fee 1/7/15 Suggested Fee 1/7/16 On application for review by an agency of a determination Freedom of Information Requests 28.75 33.50 made by the agency under part III of the act Where access is to be given in the form of a photocopy of Freedom of Information Requests 0.15 0.20 the document (per page) Where access is to be given in the form of a written Freedom of Information Requests transcript of words recorded or contained in the document 6.40 7.55 (per page)

Health Services Inspection of Food Premises: Any other Case 210.00 214.00

Health Services Inspection of Food Premises: high Risk 84.00 85.50

Health Services Inspection of Food Premises: Nominal Risk 41.00 45.00

Health Services Registration of warm water system 17.50 18.20

Information Services Searches - Complete Search 51.25 54.55

Information Services Searches - Certificate of Liabilities 31.25 31.75

Waste Management Applications for septic tank - inspection fee 112.00 114.00

Waste Management Applications for septic tank installations 102.00 104.00

Waste Management Applications for warm water systems - annual renewal 17.50 18.20

Waste Management Applications for warm water systems - for one system 35.00 36.50 Applications for warm water systems - for additional Waste Management 23.30 24.30 systems

Yorke Peninsula Council 105 Council Agenda Wednesday 13th July 2016 Page 4(4) DIRECTOR DEVELOPMENT SERVICES DA/ITEM 6.4 1. REVOCATION OF COMMUNITY LAND - KAINTON (File Ref: 9.24.1.1) PURPOSE

To seek permission to proceed with the community engagement process for the revocation of community land classification for the proposed transfer of Council

properties.

RECOMMENDATION That Council:

1. give permission to proceed with the revocation of community land classification over properties, Section 625 Hundred of Clinton, 1439 Kainton Road, Kainton, Certificate of Title: Volume 323 Folio 36 and Allotment 287 Hundred of Clinton, 570 Bridge Road Kainton, Certificate of Title: Volume 5782 Folio 94, for the purpose of transferring the properties to the Kainton Recreation Grounds and Hall Committee Inc. for no monetary cost.

2. give permission to commence the community engagement process, being the initial step to the revocation of the community land classification, for Section 625 Hundred of Clinton, 1439 Kainton Road, Kainton, Certificate of Title: Volume 323 Folio 36 and Allotment 287 Hundred of Clinton, 570 Bridge Road, Kainton, Certificate of Title: Volume 5782 Folio 94.

3. give permission to also include in the community engagement process, the proposed granting of a five year licence, with a five year right of renewal, to the Kainton Recreation Grounds and Hall Committee Inc. over Section 139 Hundred of Clinton, PLN 210300, Kainton, Crown Record: Volume 5757 Folio 283, for the purpose of cropping.

4. authorise the Mayor and Chief Executive Officer to sign and affix Council’s seal to the relevant documents necessary to execute the revocation and licence.

LINK TO STRATEGIC PLAN Goal: 4 Community Engaged and Supported

Strategy: 4.6 Audit, assess, rationalise and upgrade community meeting halls and meeting spaces

BACKGROUND A recommendation was carried at the 9th March, 2011 Council meeting allowing Council staff to investigate and have discussions with relevant community organisations who may have an interest in the ownership of land that is surplus to

Yorke Peninsula Council 106 Council Agenda Wednesday 13th July 2016 Council. The Kainton Hall and School/Church properties have been identified to be in this category.

DISCUSSION As a result of numerous conversations and meetings with the Kainton Recreation Grounds and Hall Committee Inc. (the Committee), a formal request to consider the transfer of both properties was received from the Committee.

The Committee has for many years maintained and managed the Kainton properties to ensure the buildings remain in safe keeping and reasonable condition, as they are extremely important to the community and the history of the area. The foundation stone for the Kainton Uniting (Methodist) Church was laid in 1922 however discontinued services around 1985, due to dwindling attendances. In 1886 a building, which was to become the Kainton School in 1915, was built on the same property as the Church. Once again, due to the lack of attendance, the school closed in 1955. The Hall, which was built in 1924, stands on the site of the first District Council of Clinton Council Chambers which was proclaimed in 1878. Through the years, the hall has been used by the community and is still used for functions including dances, fetes, birthday parties, land auction sales and reunions. Both properties are currently listed on the Community Land Register as Category 3 Public & Community. To enable Council to transfer the properties to the Committee, it is necessary to revoke the community land classification. It is proposed that Council transfer the properties to the Committee for no monetary cost and be responsible for all associated transfer costs. The Committee maintain the buildings from monies raised by the voluntary cropping of Section 139 which is Crown land dedicated to Council. The Committee has requested consideration of granting a five year licence with a five year right of renewal, over Section 139, to ensure ongoing funds. Once both properties are transferred, Progress will be responsible for all recurrent expenditure and maintenance costs, including internal and external structural maintenance, in relation to the properties. The community engagement process will include a public notice advertised in the Yorke Peninsula Country Times and on Council’s website with an information report available at Council offices and website. An invitation will be extended to interested persons to make submissions to Council within 21 days, with an option to submit a written request to appear before Council on the matter. A further report will be presented to Council outlining the outcome of the community engagement process, including any written submissions received for Council’s consideration and asking for a resolution from Council to seek Ministerial approval for the revocation of the community land. In the event Ministerial approval is granted, a report will be presented to Council recommending to proceed with the community land revocation.

COMMUNITY ENGAGEMENT PLAN Community Engagement Plan Level 2 – Consult

Yorke Peninsula Council 107 Council Agenda Wednesday 13th July 2016 CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Corporate Management Team In preparing this report, the following External Parties were consulted:  Kainton Recreation Ground and Hall Committee Inc.  Department of Environment, Water and Natural Resources

POLICY IMPLICATIONS PO057 Community Engagement Policy PO072 Disposal of Land and other Assets

BUDGET AND RESOURCE IMPLICATIONS Transfer properties for no monetary cost. Council 100% responsible for transfer costs being approx. $2,879 - Stamp Duty - Section 625 - $180 on valuation of $15,000 Allotment 287 - $440 on valuation of $28,000 Lands Titles Office fee - Section 625 - $171 Allotment 287 - $188 Legal services – approximately $950 for each party’s conveyancer Consideration may be given for Council rates and service charges to be rebated 100% under the Local Government Act 1999 Section 166(1) – Discretionary rebates of rates. $330 – half share for solicitor’s licence document preparation fee.

$50 + GST per annum - proposed licence fee for Section 139 to be paid by the Committee.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Local Government Act 1999 Section 194(2) Local Government Act 1999 Section 201(1)(2) Local Government Act 1999 Section 166 (1)(c)(j)

ATTACHMENTS Attachment 1: Correspondence from Kainton Recreation Ground and Hall Committee Attachment 2: Location map of properties Attachment 3: Community Engagement Plan

Yorke Peninsula Council 108 Council Agenda Wednesday 13th July 2016 Corporate Email Address CDS Nunlber 2− From: I 5LV [email protected] Sent: Sunday, 6 September 2015 8:56 PM •To: Marilyn Mensforth Subject: Kainton Hall Attachments: dcyp letter.docx

Hi Marilyn, apologise for the late response. However please find attached the official letter you r quire for the Kainton Land Acquisition.

Regards, Brad Meier

109 Yorke Peninsula Council 1 Council Agenda Wednesday 13th July 2016 1/9/2015

To The District Council of Yorke Peninsula

Dear Marilyn

As of our meeting on the 25th of March 2015 the Kainton Recreation Ground and Hall Committee are happy to accept your offer to hand over the Kainton Hall Church and School to the Kainton community. The Kainton Recreation Ground and Hall committee are currently in the process of becoming an incorporated body (as requested) to be able to acquire the land and buildings. The Kainton Recreation Ground and Hall Committee would like to request from the District Council of Yorke Peninsula a reasonably priced, long term lease on the eight arable hectares at the rear of the Hall grounds (Section 139 Hundred of Clinton County Daly). This eight hectares is crown land and is looked after by the District Council of Yorke Peninsula and is unable to be handed over to the Kainton Recreation Ground and Hall Committee. The eight hectares is essential in the running and upkeep of the Hall Church and School and if was lost to someone else would see the end of any income to pay for the future running and upkeep of the buildings. Thank you for offering the Kainton Hall Church and School back to the Kainton community. We look forward to the next step of this project.

Kind Regards,

Brad Meier

Secretary Kainton Recreation Ground and Hall Committee

Yorke Peninsula Council 110 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 111 Council Agenda Wednesday 13th July 2016 SF215 Responsible Officer: Business Improvement Officer Issue Date: 10th June 2015 Next Review Date: June 2019 PROJECT NAME: Revocation of Community Land for Kainton & Proposed Granting Of Licence For Cropping Level 2 Stakeholders Responsibility Start Date End Date Status Evaluation Method CONSULT

Report back to Council Property Tenure at end of PC process Entire community Public Notice Officer 19/07/2016 9/08/2016 NS

Property Tenure Elected Members to Entire community Website Officer 19/07/2016 9/08/2016 NS make decision based on any submissions received from PC Ability to appear Property Tenure process Entire community before Council Officer 19/07/2016 9/08/2016 NS

Yorke Peninsula Council 112 Council Agenda Wednesday 13th July 2016 DIRECTOR DEVELOPOMENT SERVICES DA/ITEM 6.4 2. PORT VICTORIA RV FRIENDLY TOWN ENDORSEMENT (File Ref: 9.24.1.1) PURPOSE To consider submissions received in relation to the community engagement process for the proposed endorsement of ‘RV Friendly Town’ status, for Port Victoria.

RECOMMENDATION

That the written submissions to Council, in response to the community engagement process for the proposed SF194 Council Endorsement application for CMCA (Campervan and Motorhome Club of Australia), ‘RV Friendly Town’ status, received from Port Victoria Progress Association Inc. for Port Victoria, be received and:

Recommendation A

That Council:

1. approves the SF194 Council Endorsement application for CMCA (Campervan and Motorhome Club of Australia) ‘RV Friendly Town’ status, received from Port Victoria Progress Association Inc., for Port Victoria.

2. authorise the Mayor and Chief Executive Officer to sign and affix Council’s Common seal to the relevant documents necessary to execute the endorsement.

or Recommendation B That Council do not endorse the SF194 Council Endorsement application for CMCA (Campervan and Motorhome Association of Australia), ‘RV Friendly Town’ status, received from Port Victoria Progress Association Inc., for Port Victoria.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula

Strategy: 1.3 Improve visitor experiences, infrastructure, signage, information and support.

BACKGROUND A SF194 Council Endorsement application was received from Port Victoria Progress Association Inc., (Progress) for Council to consider ‘RV Friendly Town’ status, for Port Victoria. Permission was given at 11th May 2016, Council meeting to proceed with the community engagement process, for the proposed endorsement.

Yorke Peninsula Council 113 Council Agenda Wednesday 13th July 2016 DISCUSSION A public notice was advertised in the Yorke Peninsula Country Times, on Council’s website and posted to properties surrounding the proposed site for overnight stays. An information report was made available at Council offices and on Council’s website. At the close of the community engagement process on 6th June 2016, two submissions had been received. In relation to the submissions received, the northern end of Gulfhaven Caravan Park, Port Victoria, (the Park) is privately owned by Mr Nick Pipicella with the southern end of the Park being leased by Mr Pipicella, from Council. There is a manager employed to look after the day to day functions of the Park. The following is a brief outline of the two attached submissions. An email from the manager of the Park was received, written on behalf of Mr Pipicella, stating that the proposal was unfair and expressing concern that the RV Friendly facility would have a detrimental effect on the Park business, due to a loss of patronage. A letter also was received directly from Mr Pipicella, strongly opposing the proposal as he feels that it will impact on the Park’s revenue which makes it difficult to keep ahead of the Park’s running costs and will devalue his business. A late submission was received 22nd June 2016, from P Porrovecchio who is a user of the RV Friendly Town program, supporting the endorsement. Council may wish to consider whether the low fee charged for RV’s staying overnight at the Port Victoria oval, will have a significant effect on the local caravan park. The Principles of Competitive Neutrality are designed to neutralise any net competitive advantage that a local government would have, who are engaged in significant business activities over a private business operating in the same market. Although Council is not directly involved in the collection of fees for the overnight stay, the land is leased by Progress for a very low fee which could be deemed to be giving them an unfair advantage over rival businesses. In the event that the proposal is endorsed, Progress would be responsible for costs relating to the community engagement advertising and the purchase of the RV Friendly Town signage.

COMMUNITY ENGAGEMENT PLAN Community Engagement Plan Level 2 – Consult. Process has been completed.

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Senior Compliance Officer In preparing this report, the following External Parties were consulted:  Port Victoria Progress Association Inc.

POLICY IMPLICATIONS PO144 Recreational Vehicle (RV) Friendly Status Guidelines PO057 Public Consultation Policy

Yorke Peninsula Council 114 Council Agenda Wednesday 13th July 2016 BUDGET AND RESOURCE IMPLICATIONS Council responsible for erecting the RV Friendly Town signage.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS PO144 Recreational Vehicle (RV) Friendly Status Guidelines Council’s Development Plan National Competition Policy and Competitive Neutrality

ATTACHMENTS Attachment 1: Correspondence – Manager, Gulfhaven Caravan Park Attachment 2: Correspondence - Nick Pipicella owner/lessee Gulfhaven Caravan Park Attachment 3: Correspondence – P Porrovecchio Attachment 4: Community Engagement Plan

Yorke Peninsula Council 115 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 116 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 117 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 118 Council Agenda Wednesday 13th July 2016 SF215 COMMUNITY ENGAGEMENT PLAN Responsible Officer: Business Improvement Officer Issue Date: 10th June 2015 Next Review Date: June 2019 PROJECT NAME: SF194 Council endorsement application for RV Friendly status - Port Victoria Progress Level 2 Stakeholders Responsibility Start Date End Date Status Evaluation Method CONSULT

Entire community Public Notice Property Tenure Officer 17/05/2016 7/06/2016 C

Decision to be made by Council, taking into consideration the two Entire community Website Property Tenure Officer 17/05/2016 7/06/2016 C submissions received from the community engagement process. Personalised Affected residents Letter Property Tenure Officer 17/05/2016 7/06/2016 C

Yorke Peninsula Council 119 Council Agenda Wednesday 13th July 2016 DIRECTOR DEVELOPMENT SERVICES DA/ITEM 6.4 3. ROAD PROCESS ORDER (File Ref: 9.24.1.1) PURPOSE To seek permission to proceed with the road closure process for the proposed sale of a public road reserve.

RECOMMENDATION

That Council:

1. give permission to commence with the road closure process under the Roads (Opening and Closing) Act 1991 for the un-named road reserve between Section 297, PLN 130800 Certificate of Title: Volume 5348 Folio 524 and Sections 93 & 94 PLN 130800 Certificate of Titles: Volume 5337 Folio 30 and Volume 5337 Folio 29 respectively, for the purpose of selling the 3 hectare road reserve to ST Johns Pty Ltd for $6,000 per hectare.

2. exclude the said road reserve from community land classification under the Local Government Act 1999 Section 193 once the road closure process is complete.

3. authorise the Mayor and Chief Executive Officer to sign and affix Council’s seal to the relevant documents necessary to execute the road closure and proposed sale.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance

Strategy: 5.4 Seek alternate income streams and ensure financial sustainability

BACKGROUND A resolution was carried at the 4th September 2010, Council meeting which allowed for Council staff to consider if land held under a SF129 Permit to use Public Road (permit), is surplus to the long term needs of Council or the community and the permit holder expressed an interest in purchasing the land.

DISCUSSION An expression of interest was received from permit holder, ST Johns Pty Ltd, Mr Roger Johns, to purchase the un-named road reserve covered by his permit. As a result of consultation internally, the road was deemed to be surplus to Council and could be sold. The unmade road reserve adjoins three sections of land, two of which are owned by Mr Johns with the third owned by Banshavilla Pty Ltd and runs between Spencer Highway and Clasohm Road. There is no public access from either end of the unmade road reserve. Two independent valuations for the land were sought with the value of the land determined to be between $6,000 and $8,000 per hectare. Both landowners, in accordance with the Roads (Opening and Closing) Act 1991 Section 12(3) and on legal advise, were invited to provide their best monetary offer and asked to provide information on the intended use of

Yorke Peninsula Council 120 Council Agenda Wednesday 13th July 2016 the land, including any environmental benefits proposed. They were also notified that all costs associated with the road closure process were their responsibility in addition to the purchase price of the land. Banshavilla Pty Ltd advised Council that they did not wish to submit an offer and withdrew their interest in purchasing the land. Mr Johns has put an offer to Council of $6,000 per hectare for the 3ha of land ($18,000). He intends to use the land to access Section 93 & 94 for his vehicles, machinery and stock, will continue to protect and maintain remnant vegetation on the road reserve and control feral pests and weed. It is proposed that once the road reserve has been closed, Mr Johns will retain the land as a separate allotment. In the event permission is given to proceed with the road closure process, a public notice of the proposed road closure will be advertised in the Government Gazette and Yorke Peninsula Country Times once copies of the plans and statements of persons affected, have been prepared for public inspection.

COMMUNITY ENGAGEMENT PLAN Community Engagement Plan Level 2 - Consult

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Director Assets & Infrastructure Services  Assets Manager  Manager Development Services  Operations Manager  Manager Works  Operations Co-ordinator In preparing this report, the following External Parties were consulted:  Kelledyjones Lawyer  First National Real Estate Barrett  Landmark Harcourts Minlaton  Maloney Field Services

POLICY IMPLICATIONS PO072 Sale and Disposal of Land & other Assets PO057 Community Engagement Policy

BUDGET AND RESOURCE IMPLICATIONS $18,000 - Proceeds to Council from the sale of the road reserve All costs associated with the road closure including advertising are to be met by ST Johns Pty Ltd.

Yorke Peninsula Council 121 Council Agenda Wednesday 13th July 2016 RISK/LEGAL/LEGISLATIVE IMPLICATIONS Local Government Act 1999 Roads (Opening & Closing) Act 1991

ATTACHMENTS Attachment 1: Correspondence from ST Johns Pty Ltd Attachment 2: Correspondence from Banshavilla Pty Ltd Attachment 3: Road reserve location map Attachment 4: Community Engagement Plan

Yorke Peninsula Council 122 Council Agenda Wednesday 13th July 2016 Records Management

From: Marilyn Mensforth Item rumber Sent: Tuesday, 14 June 2016 11:56 AM 4600 −Thank To: 1 4 JUN 2016 Records Management Subject: FW: Road Reserve purchase

Please register

Thanks

Marilyn Mensforth Property Tenure Officer Yorke Peninsula Council Maitland Office Ph: 08−8832 0000 I F: 08−8853 2494

From: Roger & Elizabeth Johns [mailto:[email protected]] Sent: Tuesday, 14 June 2016 11:55 AM To: Marilyn Mensforth Subject: Road Reserve purchase

Yorke Peninsula Council

Dear Marilyn,

you for the opportunity to purchase the Road Reserve between Section 297 and 93/94 Hd. of Maitland. We have rented the Road Reserve since April 1997.

It is our intention to use this area as an access to our paddocks in Sections 93/94 for vehicles, machinery and stock.

We wish to continue to protect and maintain remnant vegetation in this area and control feral pests and weeds.

With regard to land valuations, considering this section of land is uncultivated and contains a large area of scrub we believe a price of $6000 per hectare is a fair and reasonable offer.

Therefore, we would like to offer $18000 for this road reserve, based on 3ha at $6000.00/ha, and are prepared to pay costs for Maloney's Field Services to administer the road closure.

Regards, Roger Johns

1 Yorke Peninsula Council 123 Council Agenda Wednesday 13th July 2016

Yorke Peninsula Council 124 Council Agenda Wednesday 13th July 2016 Attachment 3 Road Reserve location map

Yorke Peninsula Council 125 Council Agenda Wednesday 13th July 2016 SF215

COMMUNITY ENGAGEMENT PLAN Responsible Officer: Business Improvement Officer

Issue Date: 10th June 2015 Next Review Date: June 2019 PROJECT NAME: Road Closure Process - ST Johns Pty Ltd

Level 1 Stakeholders Responsibility Status Evaluation Method INFORM

Public Notice advertised once copies Entire community Public Notice Property Tenure Officer NS of the plans and statements of persons affected, have been prepared for public inspection by the surveyor. Personalised Affected residents Letter Property Tenure Officer NS Personalised Report back to Council on outcome of Affected businesses Letter Property Tenure Officer NS community engagement process. Ability to appear Entire community before Council Property Tenure Officer NS

Yorke Peninsula Council 126 Council Agenda Wednesday 13th July 2016 DIRECTOR DEVELOPMENT SERVICES DA/ITEM 6.4 4. PROPOSED EXPANSION OF BUSH CAMPING LOCATIONS (File Ref: 9.24.1.1) PURPOSE To seek endorsement from Council to undertake community consultation regarding the opening of four bush camping sites throughout the district.

RECOMMENDATION That Council endorse the commencement of public consultation in relation to the inclusion of bush camping sites in the vicinity of Parara, Port Minlacowie, Foul Bay Boat Ramp and Len Barker Reserve.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula

Strategy: 1.3 Improve visitor experiences, infrastructure, signage, information and support.

BACKGROUND The Bush Camping Working Party (The Working Party) is currently reviewing the sites where bush camping is permitted as per the resolution of Council’s Audit Committee in September 2014. The Working Party is also exploring the opportunity of opening new camp site locations throughout the district to enhance the bush camping experience for visitors to the Yorke Peninsula.

DISCUSSION Pursuant to Council’s by-law, a person must not without the permission of Council, camp or sleep overnight on Local Government land, other than in an area which has been designated and set aside by the Council for that purpose and, in accordance with any conditions that may be determined by resolution of the Council and contained in any signage erected therein. The definition of Local Government land, includes all land owned by the Council or under Council’s care, control and management (except roads). Council has resolved to allow camping at The Gap, The Bamboos, Tiparra Rocks, Wauraltee Beach, Barkers Rocks, Burners Beach, Gravel Bay, Gleesons Landing, Foul Bay, Sturt Bay, Mozzie Flat, Kemp Bay, Troubridge Hill and Goldsmiths Beach. It is well known that there are several other popular bush camping areas throughout the district where campers stay on a regular basis. Council has not set these areas aside as designated camping areas to formalise the process. The Working Party has identified the following sites as possible designated camping areas. Len Barker Reserve Assessment Number 115253 Sec 260 Hd Para Wurlie CR: 5744/698

Yorke Peninsula Council 127 Council Agenda Wednesday 13th July 2016 North Coast Road Point Souttar, North West of the intersection with West Cowie Road, approximately 5 km west of Point Turton. Port Minlacowie Assessment Number 321646 Sec 283 Hd Minlacowie CR: 5757/211 Assessment Number 321687 Sec 302 Hd Minlacowie CR: 5744/682 Assessment Number 321653 Sec 284 Hd Minlacowie CR: 5744/680 There are several parcels of land in the vicinity of the Port Minlacowie boat ramp that are currently utilised by campers and another parcel to the south that could be utilised as a bush camping location. Parara Assessment Number 405266 Sec 458 Hd Cunningham CR: 565/576 Assessment Number 405928 PSec 358 Hd Cunningham CR: 5744/623 These parcels of land are situated south of the Whale memorial near Ardrossan. Foul Bay Boat Ramp Assessment Number 404707 PSec 251 CR: 5744/621 Located off of South Coast Road, North of Foul Bay Boat Ramp.

Council currently has care and control of the majority of the proposed camp sites, however Council would need to negotiate a licence for land from the Crown, for the proposal at Parara and from the Minister for Sustainability Environment and Conversation for the area near the Foul Bay Boat Ramp. Council endorsed The Working Party’s recommended bush camping permit fees at the June 2016, Council meeting. The new fee structure will commence on 1st September 2016, with the view of encompassing the proposed new locations of Len Barker Reserve, Port Minlacowie, Parara and Foul Bay Boat Ramp. The Working Party is of the opinion that Council should charge a fee for all bush camping sites throughout the district. It has been estimated by Council staff that approximately 100 camp sites are utilised by campers during holiday periods, in locations where a fee is currently not applicable.

COMMUNITY ENGAGEMENT PLAN Community Engagement Plan Level 2 - Consult

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Director Development Services  Senior Compliance Officer In preparing this report, the following External Parties were consulted:  Stephen Horsell - Senior Property Officer, Department of Environment Water and Natural Resources.  Bush Camping Working Party

Yorke Peninsula Council 128 Council Agenda Wednesday 13th July 2016 POLICY IMPLICATIONS POO57 Public Consultation Policy

BUDGET AND RESOURCE IMPLICATIONS An opportunity to offset resources and the ongoing expenses required to financially sustain the bush camping locations and facilities.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Local Government Act 1999

ATTACHMENTS

Attachment 1: Community Engagement Plan

Yorke Peninsula Council 129 Council Agenda Wednesday 13th July 2016 SF215 COMMUNITY ENGAGEMENT PLAN Responsible Officer: Business Improvement Officer Issue Date: 10th June 2015 Next Review Date: June 2019 PROJECT NAME: Proposed Expansion of Bush Camping Locations

Level 2 Stakeholders Responsibility Start Date End Date Status Evaluation Method CONSULT

Senior Report back to Council Compliance at the end of PC Entire community Website Officer 7/07/2016 28/07/2016 NS process.

Elected members to make decision based on Senior any submissions Compliance received from PC Entire community Social Media Officer 7/07/2016 28/07/2016 NS process.

Senior Compliance Entire community Public Notice Officer 7/07/2016 28/07/2016 NS

Yorke Peninsula Council 130 Council Agenda Wednesday 13th July 2016 DIRECTOR DEVELOPMENT SERVICES DA/ITEM 6.4 5. EDITHBURGH TOWN AND SURROUNDS DEVELOPMENT PLAN AMMENDENT (File Ref: 9.24.1.1) PURPOSE For Council to consider proposed zoning amendments for inclusion in the Edithburgh Town and Surrounds Development Plan Amendment (DPA).

RECOMMENDATION The Council resolves that, after consideration of the public and agency submissions, the Edithburgh Town and Surrounds DPA be amended as per the proposed zone changes reflected in the attached Maps and that the Development Plan Amendment be submitted to the Minister for approval.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula 3 Valued and Restored Environment

Strategy: 1.2 Deliver strategic and responsible land use planning 3.9 Integrate environmental sustainability considerations in land use planning and development

BACKGROUND Proposed zoning changes for Edithburgh have undergone the required public notification process and comments from both Government Agencies and the public have been collated and a summary with proposed responses is attached.

DISCUSSION As a consequence of the public notification process and discussions with Department of Planning, Transport and Infrastructure (DPTI), there have been some significant shifts in the zoning proposed for Edithburgh Town and Surrounds. These changes are identified on the attached (proposed) zone plan which formed part of the DPA that was put on public consultation. The changes include; Land north of Beach Road and east of Park Terrace North (Area 1) This land is north of the old landfill and cemetery. It is flat land of roughly triangular shape and is presently zoned Primary Production. The land sits between the main part of Edithburgh and the residential enclave and Edithburgh North. Land ownership is fragmented and there are 9 allotments and 7 houses. The land was initially proposed for Rural Living zoning with allotments of 2500m2 in area. In part this was in response to the proximity of the landfill, which although small and now

Yorke Peninsula Council 131 Council Agenda Wednesday 13th July 2016 closed, imposes a requirement that dwellings be sited a sufficient distance from the facility to ensure that there are no issues with migration of landfill gas that might affect the health of residents. Public submissions from owners in the area sought to have the land rezoned Residential which would have allowed allotments down to 1200m2. A concept plan prepared for the land shows that it could be subdivided into 107 allotments at 1200m2 per allotment. Sales data for the 5 year period 2009 to 2013 shows that there are an average of 16 vacant land sales per year and an average of 11 new houses built in the town per year. The above development would, if developed at residential sized allotments, be sufficient for 10 years land supply alone without factoring in other land in and around the Town. There is little doubt that land fronting the coast along the St Vincent Highway would be of high demand and would likely be sold and possibly even quickly developed. Traditionally however, land back from the coast is slower to sell and develop. Given the general opposition to Rural Living development by the Minister, it is proposed that the land be redesignated from Rural Living to Residential, but in a Policy Area that requires allotments to be a minimum of 1500m2 in area with a minimum width of 30m. In other words allotments would be an average of 30m wide by 50m deep. In part this recognises the need to allow sufficient setback of dwellings from the landfill site but also the need for larger allotments necessary to accommodate on site effluent disposal. At 1500m2 per allotment, the potential allotment yield for the land drops to 85 allotments. Land west of Park Terrace North (Area 2) This land was proposed to be located in a Residential zone linking residential development along the Yorketown Road (St Vincent Highway) the Residential zone at Edithburgh North. Land at the rear was proposed to be rezoned Rural Living to establish a buffer between broadacre rural development and the more intense residential development proposed. In the circumstances, it is proposed to delete the Rural Living zoning. This aspect of the DPA can be revisited later if the Council chooses to undertake a Council wide Rural Living DPA as recommended as part of the recent section 30 review. As a consequence of the loss of the Rural Living zone buffer, it is proposed that the land be left in the Residential zone but that it be included in the same Policy Area as the land above. This will provide allotments of a suitable size to allow a sufficed separation for the siting of a dwelling away from the interface with the adjoining Primary Production zone. It also allows for the onsite disposal of effluent. The land has an area of about 15ha and would yield some 85 allotments allowing for open space and roads. Area 3 Area 3 was proposed for rezoning to Rural Living. In part in place for Rural Living zoning that has been removed to the south west of the Town and as a buffer to the proposed Residential zoning in area 2 above. It is recommended that this land remain in the Primary Production zone and as suggested above, the allotment dimension in the proposed residential zone, Policy Area be increased from 1200m2 to 1500m2 to provide adequate dimensions for a buffer to be provided on the site of the Residential allotment.

Yorke Peninsula Council 132 Council Agenda Wednesday 13th July 2016

Area 4 Area 4 was proposed for Mixed Use development. Given the changes recommended to Area 3 above, it is proposed that this land be retained in the Primary Production zone. This alteration does not affect the existing use rights applying to the church. Area 5 It is proposed to change the zoning of Area 5 from Primary Production to Mixed Use. This area already accommodates a number of small business enterprises and dwellings and as a consequence is not farmed to any significant extent. This land has not been included as part of the public consultation of the DPA and as such poses a risk that the Department may consider it too significant a change and require the DPA to be re-notified. If this is an outcome of the Departments consideration of the DPA then it should be dropped off. I note that the site conditions of the subject land are more conducive to the Mixed Use zoning of the land than Area 4 and its relationship to the adjoining highway are similar in that the road has a posted speed limit of 80kph past the land. Driver sightlines are extensive and unlike the land in Area 4, the Area 5 has access to a side road that would assist in minimising the number of properties that have direct access to the Highway. Area 6 Area 6 was originally zoned Deferred Urban, it was proposed in the DPA to rezone the land to Primary Production. Given the deletion of the Rural Living zoning adjoining this land to the east it was proposed to rationalise the zoning throughout to Primary Production. The land was the subject of a number of submissions seeking the land be rezoned to Residential. Staff have no specific objections to the land being rezoned to Residential. It adjoins the Residential zone to the north; it has access to the Council STEDS system, it presently contains 2 dwellings and has road frontages to Wattle Bay Road, Lehmann Road and Sultana Drive. Present policies for the deferred Urban zone require that the land;  Not be developed until other undeveloped land in residential zone has been substantially consumed;  Be developed to an overall masterplan and not in a “piecemeal” fashion;  Be connected to the Council STEDS. Under the Deferred Urban zoning both a dwelling and land division are a consent use so this form of development can occur once the Council is satisfied that other Residential land is substantially consumed. At present the Deferred Urban zoning would stand in the way of the land being developed, an impediment that would not apply in the event the land is rezoned to Residential. It is recommended that the land remain in the Deferred Urban zone. If the Council is of a mind to rezone it to Residential, then some of the policies applicable to the Deferred Urban zone (see bullet point above) should be migrated across.

Yorke Peninsula Council 133 Council Agenda Wednesday 13th July 2016 COMMUNITY ENGAGEMENT PLAN Community Engagement Plan Level 3 – Participate Public Notice in the Yorke Peninsula Country Times, Council’s website and Public Meeting conducted in Edithburgh on 18th November 2014. The draft DPA was made available to the public for inspection from Thursday 18th September 2014, to Friday 14th November 2014 and written submissions were sought during this period. A summary of the submissions received on the DPA, from both the public and Government Agencies is attached within the appendices to this report.

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Director Development Services  Senior Development Officer  Access Planning In preparing this report, the following External Parties were consulted:  EPA  SA Power Networks  SA Water  DPTI

POLICY IMPLICATIONS Not applicable

BUDGET AND RESOURCE IMPLICATIONS A budget allocation has been include in the adopted budget for the completion of the DPA process.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Development Act 1993 Development Regulations 2008

ATTACHMENTS Attachment 1: Summary and Response to Agency Submissions Attachment 2: Summary and Response to Public Submissions Attachment 3: Recommended zoning changes for Edithburgh (North) Attachment 4: Recommended zoning changes to Edithburgh (South) Attachment 5: Map YoP/53 (from the Development Plan) with proposed zoning changes noted. Attachment 6: Community Engagement Plan

Yorke Peninsula Council 134 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Agency Submissions

Summary and Response to Agency Submissions

Sub Agency Submission Summary Comment Council Response No.

1. Kym Pluck Provided comments in relation to the Comments noted No action required EPA following issues:

Landfill Gas Risk Assessment Advised a review of the LFG Assessment Report hasn’t occurred, however, a response will be provided shortly.

Water Quality Supports the proposed stormwater management policies.

Wastewater management Recommends Council consider a CWMS for the township.

On-site Effluent Disposal Notes that Waste PDC 11 provides adequate policy to allow an assessment of a onsite wastewater application at the land division stage.

Interface between land uses Notes that interface issues have been considered as part of the DPA and supports the use of the Interface Between Land Uses module in the Development Plan along with interface policies within the zones.

2. Nathan Warburton Provide general comments only Issues raised more appropriately considered No action required SA Power Networks and addressed at the development assessment stage.

Yorke Peninsula Council 135 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency Submission Summary Comment Council Response No.

3. Paul Feronas Noted that water and wastewater Comments noted, issues to be considered at No action required SA Water infrastructure is addressed in the DPA. the development assessment stage.

Advised that extension/augmentation of the water network may be required to accommodate demand generated by the proposed rezoning.

Advised that SA Water does not provide wastewater services to Edithburgh.

Provided general comments in relation to: - SA Water Planning - Protection of Source Water - Provision of Infrastructure - Trade Waste Discharge Agreements

4. Chris Zafiropoulos Rural Living and Residential Zones Key drivers DPTI Recommended further detail be provided in - No intent to develop land with the On the basis of discussion with staff relation to: existing zone at DPTI and in light of recent - When land has become available it Ministerial concerns regarding Rural - The key drivers influencing the need for has sold and developed relatively Living development it is additional residential/rural living land quickly recommended that; - How Council determined the areas as the preferred location for additional Determined 1: The proposed Rural Living zone residential and rural living development - Best located in term of infrastructure north of Edithburgh become - What is the justification for the removal and services Residential but in a Policy Area of the allotment out of the Deferred - Outside of flood areas establishing a minimum allotment Urban zone size of 1500m2. Partly to provide - Timing of the provision of infrastructure Removal of Deferred Urban zone – refer sufficient setback for a dwelling from to clarify the merits of the proposed recommendation to the Public Submissions the old Council landfill and also in residential expansion that recommend leaving this land in the response to the need for larger sites Deferred Urban zone to accommodate on site effluent disposal. Timing of infrastructure - Undertaken in stage and In total this land has an area of Yorke Peninsula Council 136 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency Submission Summary Comment Council Response No.

coordinated manner as part of the some 15.78ha and presently land division of land. Largely the accommodates 7 dwellings. responsibility of the developer Potential allotment yield at 1500m2 per lot is 100 allotments.

2: The Residential zone north of Edithburgh and west of Park Terrace be located in a Policy Area with a minimum allotment size of 2500m2. The purpose of the larger allotments is to address the interface between the future residential development and adjoining rural activity in the Primary Production zone. The land immediately adjoining Perry Street Edithburgh North be included in the Residential zone with a minimum allotment size of 1500m2.

3: The Rural Living zone north of Edithburgh and west of Park Terrace be removed and land remain in the Primary Production zone, for more detailed assessment when/if the Council undertakes a Council Wide review of Rural Living development.

Rural Living Zone No action required Questioned whether the 30m setback from Proposed setback is precautionary, with the former landfill is sufficient. respect to minimising impact from former landfill.

Suggested restricting development on the This site is Council owned land and the old landfill site through the application of land contamination risks are well known. Existing Yorke Peninsula Council 137 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency Submission Summary Comment Council Response No.

use policies within the Community zone (ie hazards policy relating to site contamination non-complying land use restrictions). requires sites to be assessed and remediated to a level appropriate to the intend use. Thus existing policy is considered to be sufficient to manage future development on the site.

Mixed Use Zone

Recommended a Light Industry zone may be Noted and agreed, consideration was Refer recommendation to Public more appropriate, with a non-complying originally given to rezoning that land around Submissions. Proposed Mixed Use exception for the existing place of worship on the storage facility and motor repair station zone to be left as Primary Section 124. further to the west and away from town to a Production, Mixed Use zone to be mixed use zone given it occurs in a cluster of moved west to land around the Noted that if the Light Industry zone is Industrial and residential activity. Light “storage 4U’ development which adopted, a shop with a gross leasable area Industry zoning may be suitable subject to already accommodates a range of less than 15m2 may need to be discouraged. knowing what is intended with the old school mixed land uses. (now church) development on the land. Suggested a concept plan be developed for the zone to illustrate buffers to the adjoining Rural Living Zone, internal road layout and associated traffic movements, egress and ingress points to St Vincent Highway.

Recommended the 1st, 3rd and 6th paragraphs of the Desired Character be replaced with the following:

“Land at Maitland and Minlaton within this Noted, Replace the 1st, 3rd and 6th zone comprises mainly residential properties paragraphs of the Desired interspersed with existing community, Character for the Mixed Use with commercial or light industrial premises.” the following: Comments noted “Larger scale land uses or land uses that “Land at Maitland and Minlaton generate high volumes of traffic, heavy within this zone comprises mainly vehicle traffic or create noise, odour or other residential properties Yorke Peninsula Council 138 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency Submission Summary Comment Council Response No.

impacts that might adversely impact on interspersed with existing residential amenity will be discouraged.” community, commercial or light industrial premises.” Advertising envisaged is in the form of small- scale signage that does not impair the “Larger scale land uses or land uses amenity, or dominate the character of the that generate high volumes of locality. traffic, heavy vehicle traffic or create noise, odour or other impacts that might adversely impact on residential amenity will be discouraged.”

Advertising envisaged is in the form of small-scale signage that does not impair the amenity, or dominate the character of the locality.

Recommended the non-complying table be Comments noted Add residential flat building to the adjusted to include a residential flat building, non-complying table within the due to recent court cases excluding this form Mixed Use zone. of development from the definition of ‘dwelling’

Hazard – General Section Comments noted and agreed Amend Overlay Map YoP/53 – Development Constraints to Recommended Overlay Map YoP/53 – Concept Plan Map YoP/7 – Development Constraints be shown as Edithburgh Catchment Areas and Concept Plan Map YoP/7 – Edithburgh update reference within: Catchment Areas - Proposed PDC 7 & 8 Reference to Concept Plan Map be provided - Orderly and Sutainable within: Development- General Section Module - Proposed PDC 7 & 8 - Map Reference Tables - Orderly and Sustainable Development- - Amendments Instructions General Section Module - Map Reference Tables Yorke Peninsula Council 139 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency Submission Summary Comment Council Response No.

- Remove reference to Overlay Map Yop/53-Development Constraints from Amendments Instructions

Agency Specific Issues Comments noted, see response to other No action required Noted that many of the investigations are agency comments. agency specific. Advised that the Department will be guided on these issues by the advice of the relevant agency.

Noted that should the agency advice not be adopted, this should be clearly justified in this Summary.

General Section – Hazard Insertion of new PDC 7

Advised that Overlay Map YoP/53 – Noted Amend Overlay Map YoP/53 – Development Constraints should be shown Development Constraints to as Concept Plan Map Concept Plan Map YoP/7 – Edithburgh Catchment Areas and Also advised that adjustments to the update Amendment Instructions Amendment Instructions to add appropriate references and instructions that include Concept Plan Map YoP/7 – Edithburgh Catchments will be required.

Suggested PDC 7 is too general, Noted Noted, but minimum floor heights recommended the PDC by replaced with: will change from site to site. The : present wording of PDC 7 best “Development at Edithburgh on land within addressees the variations between the catchments shown on Concept Plan Map the catchments shown on Concept YoP/7 – Edithburgh Catchments should have Plan Map YoP/7 – a minimum floor level of:......

Yorke Peninsula Council 140 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency Submission Summary Comment Council Response No.

Proposed PDC 8 Noted and agree Proposed Hazards PDC 8 Recommended replacing the word shall with Replace the word shall with should should

Back zoning Rural Living Zone to Primary Noted, land division 544/D006/12 has Noted, no further action Production Zone lapsed. recommended Suggested the rezoning be considered taking into account the approved land division 544/D006/12

Residential Zone on western side of West Noted, zoning simply recognises, for the No further action recommended Street most part existing development of land for Suggested removing the zone in the interest residential use. of orderly and sustainable development. Does not support the placement of two different zones over Lots 2, 91 & 220.

Bushfire Protection Map Noted, request submitted to CFS some No further action recommended, Noted approval is required from CFS to considerable time ago. No response Maps to be amended accordingly. amend BPA Maps. received and CFS deemed out of time.

Once obtained, BPA maps Yop/28, 57 & 58 will need to be amended

Residential Code Maps Noted, to be addressed as part of the No action required Noted that as the DPA is proposing approval stage of the DPA. amendments to the Residential zone boundary, a formal request to the Minister to amended Residential Code Maps Yop/45 & 86 is required as part of the final DPA approval process.

Advised that DPTI may make an adjustment to the map grids to incorporate residential

Yorke Peninsula Council 141 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency Submission Summary Comment Council Response No.

zoned to the north and west of the town

Mapping Noted Amend maps accordingly Noted that amendments are required to Precinct maps YoP/28 & 66 in relation to the renaming of Precinct 5 Ardrossan Rural Living.

Suggested enclosing the polygons of the catchments shown on Development Constraints Maps (recommended to become concept plan)

Hazards No further action recommended Questions the construction costs have been Is this a current planning issue? Land considered for residential development at currently zoned residential with no minimum these finished floor level height floor area requirements. requirements, with respect to PDC 7.

Mixed Use Zone Noted. Land to left in Primary Production No further action recommended Recommended policies should further make zone. it clear that services available within the town centre should not be duplicated within the zone.

Recommended a concept plan be prepared to show how access and egress should occur within the Mixed Use and Rural Living zones. Particularly in relation to the arterial roads

Yorke Peninsula Council 142 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Public Submissions

Summary and Response to Public Submissions

Sub Name & Address Submission Summary Comment Council Response No.

1. Nathan Franklin Recommended that the minimum allotment Land proposed to be 5000m2 allotments No change recommended MasterPlan SA Pty Ltd requirements for the Rural Living land to 33 Carrington Street the south of the Edithburgh bound by 2500m2 considered to be too small, Reducing the allotment size in the area Adelaide SA 5000 Sultana Point Road, Wattle Bay Road and increase the number of properties would result in long narrow allotments Hilsea Road be reduced from 2 hectares to fronting the coast which defeats the purpose of having a On behalf of Super G 2,500m2. rural living allotment that provides Developments Pty Ltd ample separation between dwellings – Owner of 106 and opportunities for keeping animals. Sultana Point Road, The DPA already halves the required Edithburgh allotment area for the zone and it is not considered that further reductions are warranted

2. Nathan Franklin Recommended that the minimum allotment Land proposed to be 5000m2 allotments Refer comments above. No change MasterPlan SA Pty Ltd requirements for the Rural Living land to recommended. 33 Carrington Street the south of the Edithburgh bound by Adelaide SA 5000 Sultana Point Road, Wattle Bay Road and Hilsea Road be reduced from 2 hectares to On behalf of Michael 2,500m2. and Rosalie Sigston – Owners of 128 (Lot 185) Sultana Point Road, Edithburgh

3. Graham Burns Recommends Allotments 1, 2, 196 & 195 The land to the north of the township Rezone land to Residential but include MasterPlan SA Pty Ltd and Sections 349 & 350 be added to the bound by Beach Road, Coobowie Road in a policy area that provides for larger 33 Carrington Street Residential Zone, and Park Terrace and is proposed to be allotment sizes to allow for adequate Adelaide SA 5000 rezoned Rural Living but with allotment separation between and dwelling and Provided a Concept Plan to be included in areas down to 2500m2. the adjoining closed Council landfill. On behalf of Peter the DPA to facilitate the orderly division of Bartram – Owners of the land Land contains a number dwelling Allotments in this Policy Area should be lot 195 & Sections 467, particularly on small allotments fronting no smaller than 1500m2 with a frontage 349 and 350. Coobowie Road but is otherwise given of 30m. At present the minimum Yorke Peninsula Council 143 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Public Submissions

Sub Name & Address Submission Summary Comment Council Response No.

over to farming allotment size in the Residential zone is 1200m2.

4. Kath Young Requests that their property proposed to The land comprises an area of No change recommended 22 Lehman Road, be rezoned Primary Production remain approximately 2.5 hectares and contains Edithburgh SA within the Rural Living zone. a dwelling and associated outbuildings located within the southern portion of the Supports reducing Rural Living allotments allotment but is adjoined by land which is to 5000 or 2500m2 square metres. presently farmed. Lehmann Road provides a suitable boundary to separate Primary Production Land for (potentially) residential land on the eastern side of the road.

No development opportunity is lost to the land owner as land division for her property is presently a non-complying use under the current zoning and will remain so under the Primary Production designation.

5. Jim Vivlios Submission relates to Section 172 Sultana The land is well located in terms of Leave land as Deferred Urban. 6 Tennyson Heights Point Road, Edithburgh. connection to the STEDs that is Court connected to the land immediately to the Tennyson SA 5022 Objects to the proposed rezoning of the north of the subject property. The land from Deferred Urban to Primary concern is that like the land to the north, Production. there will be linear expansion of residential development along Sultana Requests that the land be rezoned Point Road, as these are prime coastal Residential. frontage allotments, but that there will be little expansion in depth.

Retaining the land in the Deferred Urban zone leaves the land open for development when demand dictates. Under the Deferred Urban zoning, both Yorke Peninsula Council 144 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Public Submissions

Sub Name & Address Submission Summary Comment Council Response No.

land division and the development of a dwelling are consent land uses, but development is subject to principles that require the land to be retained in primary production use until existing residential zoned land has been substantially developed. The land is also required to connect to the STEDS when it is developed.

6. Lou Crotti Submission relates to Section 172 Sultana Refer to response 5 above Refer to above response Clelands Lawyers Point Road, Edithburgh. 208 Carrington Street Adelaide SA 5000 Recommends the be rezoned Residential or in the alternative, Rural Living – Precinct On behalf of Jim 7. Vivlios

7. John Outhred Submission relates to Section 172 Sultana Refer to response 5 above Refer to above response Outhred English Point Road, Edithburgh. PO Box 20 North Adelaide SA Objects to the proposed rezoning of the 5006 land from Deferred Urban to Primary Production. On behalf of Jim Vivlios Notes that Section 1717 & 172 are just as appropriate for residential development as the land included in the DPA and in some respect superior

There is no valid justification for promoting land within the existing Primary Production zone for development ahead of the land contained in the existing Deferred Urban zone

Recommends the be rezoned Residential Yorke Peninsula Council 145 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Public Submissions

Sub Name & Address Submission Summary Comment Council Response No.

or Rural Living – Precinct 7.

8. Julie Jansen Submission relates to Section 172 Sultana Refer to response 5 a above Refer to above response MasterPlan SA Pty Ltd Point Road, Edithburgh. 33 Carrington Street Adelaide SA 5000 Recommends the be rezoned Residential

On behalf of Helen and Peter Vivlios

9. Carol Coulter Raised concerns regarding the proposed Comments noted, interface issues can be Leave the proposed Mixed Use zone in 1-3 Yorketown Road Mixed use zone and adjacent Residential addressed by existing policy and nature the Primary Production zone. Edithburgh SA 5583 zone to the west of town. of development envisaged within the Light Industry zone. Establish an alternative Mixed Use Mixed use zone zone over land comprising allotments Suggests that the land to the north The scattered nature of development 1, 2, 5 11, 410, 226 and 227 St Vincent considered for light industry is more around Edithburgh makes rationalising of Highway. This land accommodates a appropriate for the Mixed Use zone zoning difficult and in some respects the number of dwellings but also a number considering existing land uses and would zoning of the land accommodating the of existing businesses, including the better remove interface within Edithburgh Community Church was a large ‘Storage 4U’ development. existing/proposed Residential zone. response to this development.

Residential zone In the circumstances, it is unlikely the Noted that this land has been affected by land will be required for development in flooding issues recently, however, not the short term. The church can continue identified at risk within the DPA. to operate under the current zoning and it Cost associated with extending mains is noted that the undeveloped land water and existing water supply restrictions contuse to be farmed. in this part of the town. Having regard to the above it is considered that the land should remain zoned as Primary Production.

10. Russell & Damon Submission identical to the above Refer to the response above Refer to above response Patience 3 Park Terrace North Edithburgh SA 5583 Yorke Peninsula Council 146 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Public Submissions

Sub Name & Address Submission Summary Comment Council Response No.

11. Dave McGee Submission identical to the above Refer to the response above Refer to above response 4 Park Terrace North Edithburgh SA 5583

12. Miles Cockington Submission relates to 55 (Lot 32) Bramley Land Division is currently a consent use No action required Road, Edithburgh. in the zone. More appropriate to be addressed as part of a development Land currently zoned Primary Production. application rather than a spot rezoning of the land. Notes the land contains two existing inhabited dwellings. Seeking to the divide the land to create two rural living titles consisting 1 hectare each.

13. Scott Dempsey and Submission relates to 6-8 Bramley Road, Land already zoned Residential which is No action required. Susan Caskey Edithburgh. to remain as result of the DPA.

Requests that Council consider the option Note the majority of the land is located of allowing the property to be fully with an area affected by a 100 year subdivided into residential allotments average return interval flood event.

14. Frank Bernhardt Submission relates to lots 439 and 440, The land comprises an area of No action required. PO Box 298 Gillerton Terrace, Hundred of Melville approximately 8 hectares and contains a Edithburgh SA 5583 dwelling and associated outbuildings Zoned Primary Production, no zoning located within the southern west corner of amendments to current zoning proposed the site.

Subdivide 7 to 8 blocks, balance be There is no present justification to rezone developed for a museum, antique shop, the land. cafe and cabins

Stormwater detention basin within the north east corner of the property.

15. P G Vigor Requests that Section 120, 122, 405, 448 Land is presently vacant and is farmed. It No action required. C/- PO Coobowie SA & 449 be rezoned from Primary Production is a large area of land and is too remote 5583 to Residential, Rural Living or Mixed Use. from services to be rezoned residential.

Yorke Peninsula Council 147 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Edithburgh Town and Surrounds Development Plan Amendment Summary and Response to Public Submissions

Sub Name & Address Submission Summary Comment Council Response No.

There are better areas that are already Noted restrictions on farming due to developed with mixed use development interface with dwellings in the locality that are more appropriate for this form of zoning.

There is no justification to rezone this land.

Yorke Peninsula Council 148 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 149 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 150 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council 151 Council Agenda Wednesday 13th July 2016 SF215 COMMUNITY ENGAGEMENT PLAN Responsible Officer: Business Improvement Officer Issue Date: 10th June 2015 Next Review Date: June 2019 PROJECT NAME: Edithburgh Town and Surrounds Development Plan Amendment

Level 3 Stakeholders Responsibility Start Date End Date Status Evaluation Method PARTICIPATE

Director Development All residents Website Services 18/09/2014 14/11/2014 C

Decision to be made by Council, taking into consideration the submissions received Director Development from the community All residents Public Notice Services 18/09/2014 1411/2014 C engagement process.

Director Development All residents Public Meeting Services 18/11/2014 18/11/2014 C

Yorke Peninsula Council 152 Council Agenda Wednesday 13th July 2016 DIRECTOR DEVELOPMENT SERVICES DA/ITEM 6.4 6. BALGOWAN SETTLEMENT DEVELOPMENT PLAN AMENDMENT (File Ref: 9.24.1.1) PURPOSE To seek endorsement from Council to update the Balgowan Settlement Development Amendment Plan (DPA) in accordance with the public and agency consultation submissions and to forward the DPA to the Minister for Planning (The Minister) for approval.

RECOMMENDATION That Council adopts the recommendations contained in the public and agency submission summaries arising from the Yorke Peninsula Council Balgowan Settlement DPA and to authorise the Chief Executive Officer to forward the DPA to the Minister for authorisation.

LINK TO STRATEGIC PLAN Goal: 1 Economically Prosperous Peninsula 3 Valued and Restored Environment

Strategy: 1.2 Deliver strategic and responsible land use planning 3.9 Integrate environmental sustainability consideration in land use planning and development

BACKGROUND In March 2015, Council commenced a DPA process to review the land use on two parcels of land immediately south of the existing Balgowan Settlement. In April 2016, a public consultation was undertaken and as result, minor changes are proposed to the DPA before final presentation to the Minister for approval. The DPA was the subject of 10 agency submissions and 10 submissions from the public. One public submitter requested to be heard at the public meeting however, withdrew this request prior to the meeting and therefore no public meeting was held.

DISCUSSION In accordance with the requirements of the Development Act, a summary of all the submissions has been prepared, together with relevant comments on each submission and a recommendation. Copies of the submission summaries are attached.

The key recommended amendments to the consultation version of the DPA, as a result of the comments received, relate to the:

 Inclusion of the proposed reserve area within the Coastal Conservation Zone.  Delete proposed Concept Plan; as the main purposes of the Concept Plan was to identify the reserve area, however this area is to be included within the Coastal Conservation Zone and therefore the concept plan is redundant.

Yorke Peninsula Council 153 Council Agenda Wednesday 13th July 2016 All recommended amendments are outlined in the agency and public submission summaries. Council is required to consider the recommended amendments and agree to the final version of the DPA, prior to it being submitted to the Minister for for approval.

COMMUNITY ENGAGEMENT PLAN Community Engagement Plan Level 3 – Participate

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Chief Executive Officer In preparing this report, the following External Parties were consulted:  Access Planning

POLICY IMPLICATIONS Not Applicable

BUDGET AND RESOURCE IMPLICATIONS The Balgowan DPA process was included in the 2015/2016 budget.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Development Act 1993 Development Regulations 2005

ATTACHMENTS Attachment 1: Summary of Representations - Government Agencies Attachment 2: Summary of representations - Public Submissions Attachment 3: Community Engagement Plan

Yorke Peninsula Council 154 Council Agenda Wednesday 13th July 2016 Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Agency Submissions

Summary and Response to Agency Submissions

Sub Agency name/Address/ Submission Summary Comment Council Response No. Contact Person

1. Perry Langeberg Advised that the Register of Aboriginal Noted No action required Department of State Sites and Objects has no entry for Development Aboriginal sites on the affected land. Aboriginal Affairs & Reconciliation Division Advised that the submission only Comments noted, the DPA was referred addresses matters in relation to the to the Chairperson of the Narungga Aboriginal Heritage Act 1988 and does Nations Aboriginal Corporation as part not relate to any native title of the consultation process, however, considerations that may be relevant to no response was received. the land.

Advised that the Narungga Nations Aboriginal Corporation may have an interest in the land and provided contact details for the Chairperson of the Narungga Nations Aboriginal Corporation.

2. Paul Feronas Advised that SA Water does not provide Noted, the settlement is currently No action required SA Water water or sewerage services to the supplied by a restricted mains system subject area and that the nearest Main which requires dwelling to be is located approximately 1.8kim form supplemented by onsite water storage the subject site. as reflected in existing Development Plan policy. Issues with regard to water Advised that SA Water can investigate a supply will be considered an addressed connection into the main if required. at the development assessment stage.

Provided general comments in relation To be considered at the development to: stage - SA Water Planning Yorke Peninsula Council 155 Council Agenda Wednesday 13th July 2016 1

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency name/Address/ Submission Summary Comment Council Response No. Contact Person

- Protection of Source Water - Provision of Infrastructure - Trade Waste Discharge Agreements

3. Kym Pryde Wastewater management Comments noted, however, as stated in No action required Environment Protection Noted potential impacts of onsite the DPA any development will need to Authority wastewater disposal on nearshore be connected to an approved and marine environments appropriately designed wastewater system. Thus this issue will be Therefore advised EPA’s strong considered and addressed at the preference for common wastewater development assessment stage. management.

Noted that in some circumstance CWMS may not be feasible and any onsite system requires approval from the Department of Health and Ageing

In addition, noted the general obligations within the Environment Protection (Water Quality) Policy 2015 in relation to management of wastewater

Interface between land uses Comments noted. PDC 15 and 16 along No action required Notes policy requiring a 40 metre buffer with all other relevant policy will be between urban and rural activities which considered an addressed at the may be effective in reducing some development assessment stage interface issues (spray drift), however, may be less effective in reducing other potential issues (dust, odour, noise).

Advised that consideration also be given to PDC 15 and 16 in the Interface between Land Uses module to ensure Yorke Peninsula Council 156 Council Agenda Wednesday 13th July 2016 2

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency name/Address/ Submission Summary Comment Council Response No. Contact Person

interface issues are addressed as part of any development proposal.

Site contamination Noted No action required Advised that existing policy with the Development Plan is suitable to assess site contamination risk at the development assessment stage

Closed landfill In response to these comments Council No action required Noted the existence of a closed landfill has been provided the EPA with approximately 330m from the affected additional information in relation to how land. the site was operated and types of wasted that was received. Noted the EPA’s position that a risk assessment be undertaken for any As a result, the EPA has advised that it closed landfill that is within 500 metre of is not necessary for a landfill risk proposed development, and where the assessment to be undertaken. level of risk is unknown.

Advises that it may be necessary for Council or any private developer to undertake a landfill risk assessment to determine if there is any risk posed by the closed landfill.

Yorke Peninsula Council 157 Council Agenda Wednesday 13th July 2016 3

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency name/Address/ Submission Summary Comment Council Response No. Contact Person

4. Tony Huppatz Recommended that the existing sand Comments noted in relation to the need Include the proposed reserve within the Coast Protection Board dune together with an adequate buffer to conduct additional investigations with Coastal Conservation Zone. to address the potential dune drift respect to sand drift hazards, hazard, should be included in the particularly as I was considered that the Coastal Conservation Zone agreed investigations were not undertaken. Notes that the agreed investigations in relation to the consultation with DEWNR With respect to the first investigation, I on coastal issues and the establishment note that preliminary consultation was of appropriate buffers to the sand dunes undertaken with staff within DEWNR have not occurred. and in particular with Max Barr Team Leader Landscapes – Yorke Districts, Notes Section 3.2.5 does not properly Natural Resources Northern and Yorke. address these issues and the Potential The preliminary advice received Drift Hazard Zone shown of Figure 6 highlighted the benefit of establishing a only maps the dunes and not the area reserve along the western boundary over which sand could drift. Considers (including the land within the south west that the proposed reserve is not corner of the site) with respect to adequate to address the sand dune drift protecting the environmental integrity of hazard or to protect the sensitive sand the dune and coastal system and dunes assisting to mitigate any erosion risks. Advice was also provided in relation to Recommends further investigations in native vegetation clearance approval relation to sand dune drift. requirements and processes and the associated SEB Offset requirements. As a result of the preliminary advice from DEWNR, the vegetation assessment undertaken by EBS Ecology and other investigations conducted as part of the DPA, a further assessment in accordance with second investigation was not undertaken as it was considered that the proposed policy response would be reasonable and sufficient to address potential coastal/environmental impacts.

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Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency name/Address/ Submission Summary Comment Council Response No. Contact Person

In recognition of the existing coastal features on the land and the coastal reserve adjacent to the west, the DPA proposes to include a reserve area along the western boundary of the subject land. This area will contain the sand dunes and higher quality vegetation on the subject land.

The proposed reserve has been designed to also include the area of the land which is identified as a Potential Hazard Drift Zone as illustrated on Nature Maps. In fact the proposed reserve will well exceed the identified hazard area.

The potential hazard zone on the subject land occupies an area of approximately 2560m2 whilst the proposed reserve is approximately 7970m2 (70% larger). In addition, the boundary of the proposed reserve provides a buffer of between 30-50 metres from the existing dunes and potential hazard zone to the eastern boundary of the proposed reserve. As a result the future development on the subject land will be setback significantly further from the dune system and the identified potential hazard zone compared to numerous properties within the existing settlement.

In addition, it is proposed to include this

Yorke Peninsula Council 159 Council Agenda Wednesday 13th July 2016 5

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency name/Address/ Submission Summary Comment Council Response No. Contact Person

reserve area within the Coastal Conservation Zone (as recommended by CBP & DEWNR) in order to protect the coastal features and to ensure that this area will not be impacted by Native Vegetation Clearance, which will be a key factor in minimising drift hazards. It is clear in the historical aerial photos provided in the DPA, that the size of blowouts on the adjoining land have significantly reduced over the past forty years and will likely continue to reduce as a result of the further regrowth of vegetation within the dune system, which will be assisted by the proposed reserve.

With regard to the above it is considered that additional investigations are not warranted and that the proposed policy/zoning response is appropriate with respect to considering and minimising hazard risks and provides significantly greater protection than what currently exists, noting that the land falls within the existing township boundary and could be developed as per the current zoning.

Recommended that pedestrian access, As the reserve is to be located within Delete proposed Concept Plan together with fencing controls to prevent the Coastal Conservation Zone, the access across the dunes should be Concept Plan is proposed to be deleted shown on the proposed Concept Plan as it is not considered to be required and supported by Zone Principles. given its main purpose was to identify the proposed reserve area.

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Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency name/Address/ Submission Summary Comment Council Response No. Contact Person

Addition policy with respect to pedestrian access and fencing along the eastern boundary of the reserve is also considered superfluous as the land will be rezoned Coastal Conservation and development will need to comply with existing policy within the zone and general section of the Development Plan which seeks to minimise access to coastal areas.

5. Maria Antoniou Advised that to supply the proposed 20- Issues to be considered at the No action required SA Power Networks 50 allotment a new 19,000 Volt SWER development assessment stage, line or three-phase 11,000 Volt line however, the option to supply the future would need to be constructed from the development by a solar panel and nearest three-phase network battery system would likely be attractive approximately 15km away to a future developer considering the potential cost associated with the Approximate cost for the above would augmentation of the existing system. be $1Mil and this cost would be payable by the developer. In addition, the use of the solar panel and batteries system would be Advised that there may be a more cost- consistent with the desired character of effective solution to supply the proposed the Settlement Zone which envisages allotments e.g. a combination of solar environmentally sustainable panel and batteries with a reduced development including the installation of connection to the existing network solar systems. which would avoid the need to build new powerlines

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Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency name/Address/ Submission Summary Comment Council Response No. Contact Person

6. Merridie Martin Native Vegetation Department of Noted, the reserve is proposed to be No action required Environment, Water and Notes the land contains quality coastal included within the Coastal Natural Resources shrubland which is contiguous with Conservation Zone which will ensure vegetation on the adjoining allotments the protection of the higher quality within the Coastal Conservation Zone. vegetation on the site.

Does not support the rezoning the land An application for native vegetation to Settlement due to potential clearance clearance will be required as part of any of the land. development proposal for land and the amount of development on the land will Suggested that the better quality areas be subject to the extent of the clearance (SEB 6:1) be precluded from future approval. The areas of vegetation which development and any development can be clearance will be resolved part of focus on the norther and eastern edges the clearance application process and where vegetation is more degraded any clearance approval will require the (SEB 1:1 & 4:1). Noted that the NVMU associated SEB Offset to be provided assessment under 5(1)(ab) would prior to any clearance occurring. consider the significance of the vegetation to determine the SEB. It is noted that the land falls within the existing township boundary and could Recommends an appropriate buffer of be developed as per the current zoning approximately 20 metres should be and any such development would be established between development and required to address native vegetation native vegetation to be retained. issues.

Supports the western area being With respect to the 20 metres buffer excluded from any development and requirement it is noted that General recommends that the reserve be zoned Land Division Principle 4 addresses this Coastal Conservation to provide issue: adequate protection for flora and fauna. 4 Land division should create allotments that restrict the siting of residential development within 20 metres of native vegetation.

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Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency name/Address/ Submission Summary Comment Council Response No. Contact Person

Coastal Issues

Replicated the comments from Coast Noted, comments addressed in No action required Protection Board in relation to sand response to Coast Protection Board dunes, buffers and coastal access. above

7. Sally Jenkin Noted that many of the key Noted, refer to responses to other No action required Department of Planning, investigations in the DPA relate to agency submissions. Transport and issues that are specific to other Infrastructure agencies and DPTI will be guided on these issues by the comments of the other agencies.

Advised that should Council elect not to adopt agency advice, this should be clearly justified in the Summary of Agency Submissions.

Advised that the DPA should also establish clear and logical links between the investigation and proposed policy amends and/or whether the issues are already addressed by existing policy.

Recommends incorporating the Noted and supported Incorporate the proposed reserve into proposed reserve into the Coastal the Coastal Conservation Zone Conservation Zone.

8. Tony Farror Noted the required setbacks for onsite Noted, issues to be considered at the No action required SA Health wastewater disposal in coastal areas. In development assessment stage and particular, a 100 metres setback from any wastewater system will require the the Mean High Water Spring for relevant approvals from SA Health. wastewater disposal areas on individual sites. In addition, the affected land is setback in excess of 100 metres from the high water mark and the Development Plan contains existing policy specifically Yorke Peninsula Council 163 Council Agenda Wednesday 13th July 2016 9

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Agency Submissions

Sub Agency name/Address/ Submission Summary Comment Council Response No. Contact Person

relating to this issue.

9. Dustin Guthberg No comment Noted No action required Wakefield Regional Council

10. Matt Dineen No comment Noted No action required District Council of the Copper Coast

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Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Public Submissions

Summary and Response to Public Submissions

Sub Name/Address/ Submission Summary Comment Council Response No.

1. John and Pauline Edge Object to the rezoning due to the Noted, the settlement is currently No action required 3 High Street following issues: supplied by a restricted mains system Balgowan which requires dwelling to be Water supplemented by onsite water storage Noted the no hydraulic calculations as reflected in existing Development have been to confirm that any future Plan policy. Issues with regard to water development will not impact and/or supply will be considered an addressed require upgrades to the existing at the development assessment stage. restricted reticulated system. In particular, properties at the end of the Any costs associated with the supply existing system will likely be affected. and upgrade of infrastructure will be at the responsibility and cost of the Given that the existing infrastructure is developer. outside of the subject land any required upgrades to that system will financially It is noted that water supply issues impact existing ratepayers. would need to be considered and addressed if the land was developed for a caravan park as per the current zoning.

Wastewater Any costs associated with the supply No action required Noted that the DPA indicated that any and upgrade of infrastructure will be at expansion of the current wastewater the responsibility and cost of the system may be reviewed, which developer. If Council develops the land suggests that rate payers will again face infrastructure costs will be factored into further costs. and offset by the sale of the allotments.

It is noted, however, that due to the costs associated with expanding the CWMS, it is likely that development will be serviced by onsite effluent disposal as per the majority of the existing Yorke Peninsula Council 165 Council Agenda Wednesday 13th July 2016 1

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Public Submissions

Sub Name/Address/ Submission Summary Comment Council Response No.

settlement.

Power No action required Noted supply issues during peak As outlined in the comments from SA periods and any additional development Power Networks it is noted that will exacerbate the issue. extensions to the networks would be required to service the subject land, Given that the existing infrastructure is however, there is opportunity to service outside of the subject land any required future development via a solar power upgrades to that system will financially and battery system. This will likely be an impact existing ratepayers. attractive option for developer/land owners due to the financial benefits compared to the extending the existing mains system. Furthermore, as the development would be self-sufficient there would be no impact on the existing system.

The servicing of the development will be considered and addressed at the development assessment stage.

Stormwater Noted, stormwater issues will be No action required Noted current stormwater issues in the addressed at the development settlement and suggested additional assessment stage. development will further impact an already overloaded system In particular, development will need to be designed to ensure stormwater can be appropriately managed onsite and in a manner that prevents impacts to downstream systems in accordance with existing Development Plan policy.

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Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Public Submissions

Sub Name/Address/ Submission Summary Comment Council Response No.

Roads The traffic figures provided the DPA are No action required Notes that projected traffic generation worst case scenario and are likely be figures represent a significant increase reduced due to a number of factors as to current traffic loads outlined in section 3.2.4 of the DPA. It is noted that the 20-50 allotments the rezoning could create represents approximately a 7-18% increase on the number of existing properties in the settlement, therefore any associated increase in traffic movements or impacts are unlikely to be significant.

In addition, it is noted that the projected traffic figures are well within the capacity of a local road network.

Character The proposed development will assist to No action required Considered that the rezoning will impact provide a long term land supply for the character of the settlement. Balgowan. However, the scale of the rezoning will assist to maintain the low density residential character of the area, as the future development would only increase the number of allotments within the settlement by approximately 7-18%.

Given it is likely that onsite effluent disposal will be required, the future development of the land will be at the lower end of the abovementioned scale.

In addition, the affected land is already zoned for urban purposes, however, the proposed policy better protects the coastal environment by the provision of a relatively generous reserve along the Yorke Peninsula Council 167 Council Agenda Wednesday 13th July 2016 3

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Public Submissions

Sub Name/Address/ Submission Summary Comment Council Response No.

western boundary of the affected land.

2. Steven Griffiths MP Raised concerns in relation to: Electricity and water supply issues have No action required 51 Robert Street been addressed above. Maitland - Electricity supply - Capacity and design of boat Similar to other infrastructure within the ramp Council area the capacity and design of - Potable water supply boat ramp will be reviewed by Council - Mobile phone reception on a continual basis, however, this issue is not critical to considering the Noted that the DPA listed the limited proposed policy amendments. provision of services and infrastructure and also noted that electricity Whilst the issues with mobile coverage augmentation will be at the cost of the are noted, it is difficult for Council or developer, not the wider community. developer to improve this type of Noted that Council as the owner be will infrastructure as it is the responsibility of the developer and the Council is owned the various carriers to upgrade services by the wider community. where they see fit. Discussions can be commenced with phone carriers as part Notes the rezoning does not take away of the preliminary planning stage for any the options for a caravan park future development. development, however, the likely outcome is purely residential. It is likely that Council will sell the land rather than develop it, however, either Questions whether the intention of way the developer will be responsible Council is to sell the land and use the for any upgrade/augmentation costs. As proceeds for infrastructure needs, or is per the usual process the cost of the the intention to require any party to infrastructure will be incorporated into purchase the site to make augmentation the sale price and funded by the future payments development to ensure a viable project. It is noted that any upgrades to the existing infrastructure and services to the subject land will potentially result in benefits to the wider community.

Whilst the infrastructure upgrades are Yorke Peninsula Council 168 Council Agenda Wednesday 13th July 2016 4

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Public Submissions

Sub Name/Address/ Submission Summary Comment Council Response No.

acknowledged, there are alternative options that would allow future development on the land to be self- sufficient in terms of water, power and wastewater, particularly if extensions to the existing infrastructure is unviable or likely to adversely impact the existing settlement. Once again this issue will be considered at the development assessment stage.

It is noted that these infrastructure issues would need to be considered and resolved if the land was developed as a under the current zoning regardless if the DPA is approved or not.

3. Robert and Sandra Reichelt Raised concerns in relation to: Whilst there is vacant land within the No action required existing settlement this does not mean - The amount of vacant blocks land is or will be made available for within the existing settlement future development. For example, at the time of writing the DPA it was noted that - Infrastructure issues relating to only 19% of the vacant allotments with electricity, water, mobile phone the township were for sale. and boat ramp The DPA offers an opportunity to provide for the long term development demand within Balgowan, rather than address a specific existing shortfall.

Comments relating to infrastructure issues have been addressed above.

4. Brian George Supports the DPA Noted No action required 6 Moody Road Balgowan Notes the opportunity to accommodate The proposed rezoning retains the a small scale tourist accommodation opportunity for tourist accommodation to Yorke Peninsula Council 169 Council Agenda Wednesday 13th July 2016 5

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Public Submissions

Sub Name/Address/ Submission Summary Comment Council Response No.

facility on the land such as at Blackpoint be accommodated on the affected land as the current camping area is quite whilst also providing additional small. development options compared to the current zoning of the land.

5. Tony Reynolds Objects to the DPA due to the impact on As discussed the proposed rezoning will No action required the: no affect the low density residential character of the area. - Charcter of the area - Coastal environment Coastal issues have been considered and address including the provision of a reserve area along the western boundary (to be included within the Coastal Conservation Zone) which will retain higher quality vegetation and most sensitive coastal features on the subject land.

6. Joseph Svehlak Objects to the DPA due to the following: Comments noted. Issues addressed No action required 6 Maye Tce above. Balgowan Considers that the current infrastructure such as electricity supply, road quality and parking at boat ramp could not support more dwellings. Noted that electricity supply issues during summer.

Noted the large number of vacant block and properties already for sale which indicates there is no need for an expansion.

7. Stephen Mylius Objects to the DPA due to its proximity The proposed reserve is to be rezoned No action required to the coast and interaction between the Coastal Conservation Zone and will development and the Coastal contain the sand dunes, higher quality Conservation Zone. vegetation and potential drift hazard zone. The reserve will provide a Considers that the proposed reserve is sufficient buffer between the sensitive Yorke Peninsula Council 170 Council Agenda Wednesday 13th July 2016 6

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Public Submissions

Sub Name/Address/ Submission Summary Comment Council Response No.

insufficient to protect the sensitive costal features on the site and future coastal environment. development.

Suggests further investigations are With respect to coastal flooding and sea required into coastal flooding given the level rise, it is noted that the subject recent coastal flooding and damage that land is setback a significant distance occur in Balgowan during May 2016. from the coast compared to the areas Noted the prediction of seal level rise affected (boat ramp, beach access & and increasing storm events are likely to rock groin) by the recent storm that result in impacts at higher levels along were identified in the submission. In the coast. addition the subject land is protected by a wide well vegetated coastal reserve unlike the above areas and the balance of the Balgowan Settlement.

I note that impact from coastal flooding or sea level rise was not raise as a concern in any agency submission.

8. Jessica Edge Objects to the DPA due to the impact on Comments noted. Issues addressed No action required the: above.

- Charcter of the area - Coastal and overall environment

9. Tracey Wellman Objects to the DPA due to the impact on Comments noted. Issues addressed No action required the: above.

- Charcter of the area - Coastal and overall environment

10. Bruce Lawson Objects to the DPA due to the impact on Comments noted. Issues addressed No action required 7 Canberra St the: above. Yorke Peninsula Council 171 Council Agenda Wednesday 13th July 2016 7

Yorke Peninsula Council Balgowan Settlement Development Plan Amendment Summary and Response to Public Submissions

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Mt Barker - Charcter of the area - Environment - Facilities

Yorke Peninsula Council 172 Council Agenda Wednesday 13th July 2016 8

SF215 COMMUNITY ENGAGEMENT PLAN Responsible Officer: Business Improvement Officer Issue Date: 10th June 2015 Next Review Date: June 2019 PROJECT NAME: Balgowan Settlement Development Plan Amendment

Level 3 Stakeholders Responsibility Start Date End Date Status Evaluation Method PARTICIPATE

Entire community Public Notice Director Development 7/04/2016 3/06/2016 C

Decision to be made by Council, taking in to consideration the submissions received from the community Entire community Website Director Development 7/04/2016 3/06/2016 C engagement process.

Entire community Ability to appear before Council Director Development 7/04/2016 3/06/2016 C

Yorke Peninsula Council 173 Council Agenda Wednesday 13th July 2016

CONFIDENTIAL

AGENDA

Yorke Peninsula Council 174 Council Agenda Wednesday 13th July 2016 DIRECTOR ASSETS & INFRASTRUCTURE SERVICES ITEM 8 – CONFIDENTIAL 1. CORNY POINT ROAD – UNSEALED ROAD CONSTRUCTION (File Ref: 9.24.1.1) PURPOSE For Elected Members to consider granting an exception, pursuant to Council’s PO058 Purchasing and Procurement Policy, for the need to undertake the relevant open tender process for additional contractual unsealed road construction works upon the Corny Point Road.

RECOMMENDATION Section 90(3)(d) Order

1. That pursuant to Section 90(2) of the Local Government Act 1999, the Council orders that the public be excluded from the meeting with the exception of the Chief Executive Officer, Executive Assistant to the CEO and Mayor, Director Corporate and Community Services, Director Development Services and Director Assets and Infrastructure Services.

The Council is satisfied that, pursuant to section 90(3)(d) of the Act, the information to be received, discussed or considered in relation to agenda item 8 Corny Point Road – Unsealed Road Construction is confidential information relating to – “commercial information of a confidential nature (not being a trade secret) the disclosure of which –

(i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest.

Accordingly, the Council is satisfied that the principle which states the meeting be conducted in a place open to the public has been outweighed in the circumstances.

Section 91(7) Order

2. That having considered agenda item 8 Corny Point Road – Unsealed Road Construction in confidence under section 90(2) and (3)(d) of the Local Government Act 1999, the Council, pursuant to section 91(7) of that Act orders that the agenda report, and supporting documentation relevant to agenda item 8 titled Corny Point Road – Unsealed Road Construction be retained in confidence for a period of 12 months.

LINK TO STRATEGIC PLAN Goal: 5 Responsible Governance Strategy: 5.3 Meet all legislative requirements and compliance with Council’s internal controls

Yorke Peninsula Council 175 Council Agenda Wednesday 13th July 2016 BACKGROUND As per Yorke Peninsula Council’s PO058 Purchasing and Procurement Policy, this report is called for as an exception for the need to undertake the relevant open tender process for additional contractual unsealed road construction works upon the Corny Point Road is sought from Council.

DISCUSSION It is recommended that the public be excluded for consideration of this item to enable consideration in confidence under Section 90(3)(k) of the Local Government Act.

COMMUNITY ENGAGEMENT PLAN As the report is for Council to consider and report in confidence, it has not been necessary to engage with the community on this occasion.

CONSULTATION PROCESS In preparing this report, the following Yorke Peninsula Council officers were consulted:  Chief Executive Officer In preparing this report, the following External Parties were consulted:  Nil

POLICY IMPLICATIONS Sections 90 and 91 - Local Government Act 1999

BUDGET AND RESOURCE IMPLICATIONS Not applicable

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Sections 90 and 91 - Local Government Act 1999

ATTACHMENTS Nil

Yorke Peninsula Council 176 Council Agenda Wednesday 13th July 2016