Housing Information For Exchange Students
International Exchange Center Aoyama Gakuin University April 2008 1. Housing Information This is a handbook to introduce housing opportunities for exchange students at AGU. Please read the following information carefully and decide where you wish to stay while you are at AGU as an exchange student.
1.1. Dormitories There are two types of dormitories which International Exchange Center (IEC) at AGU introduces to exchange students. IEC will process the application on behalf of exchange students.
Male Dormitories Female Dormitories Dormy Soshigaya Okura Schoonmaker Dormitory AGU International Dormitory (Dormitory Eda)
See “2. Male Dormitories” on page 2 See “3. Female Dormitories” on page 4
Application Instruction If you wish to apply for a dormitory, please fill out the application form and send it to us with other application materials.
Rooms at those dormitories are reserved on a first-come, first-served basis, determined by the receipt of the dorm application form by fax. We recommend you to complete the application form as soon as possible. Since rooms are limited at each dormitory, we cannot guarantee the room reservation if you send the application form after the deadline.
Check-in Date Check-in is available between 9am to 5pm from the dorm opening date. You may not be able to check in except the opening hours or earlier than the opening date since dorm rooms will not be ready by then.
Housing Subsidy AGU provides the financial support for exchange students who live in “Dormy Soshigaya Okura” and “AGU International Dormitory (Dormitory Eda)”, which are not AGU dormitories but designated by the university. Please refer to the “Housing Subsidy” of those dormitories for the detail.
1.2. Home Stay, Apartment, Guest House and Others AGU does not have any home stay option or make an arrangement for any home stay, apartment, guest house or room share. If you wish one of those, you may arrange it on your own. Please also refer to “4. Guest House and Apartment/ Others”.
1 2. Male Dormitories 2.1 Dormy Soshigaya Okura Dormy Soshigaya Okura is owned and operated by Kyoritsu Maintenance Co. Ltd. The dorm is located in the quiet area, Setagaya-ku Tokyo. There is a live-in manager of Kyoritsu to ensure the security and general maintenance. Meals will be served every day except Sundays and national holidays i.e. New Year, Obon period etc. There are many Japanese students from other universities, such as Seijo University and Tokyo University of Agriculture etc.
Information Address 3-34-25 Kinuta, Setagaya-ku Tokyo 157-0073 TEL: 03-5494-7377 To Aoyama Campus About 40min by train and walk Commuting route Dorm - Soshigaya Okura Sta.– Yoyogi Uehara Sta.– Omotesando Sta.- Aoyama campus <10min.walk>
Meal service Breakfast/dinner * No meal services on Sundays, national holidays and holidays at dorm
Common facilities Dining room with mini kitchen space, laundry space (with charged drier)
Room facilities Internet connection (fees involved), bed, desk, chair, air conditioner, desk lamp telephone, closet, shelf, shower room, mini refrigerator * PC, TV, and video are not in each room. Bedding Purchase or rental
Holidays at dormitory Sundays, national holidays, summer holidays for 5 days, winter holidays (Dec. 30 to Jan. 3), and spring holidays (Mar. 25 to Mar.31) 2
Cancellation Policy If you wish to cancel the reservation or leave the dormitory before the contract term ends, you should inform IEC office by submitting a form at least a month before the date you wish to move out. If you leave the dorm without prior notice, you may have to pay the rent for next one month.
Fees * Subject to change without notice Fees Amount Payment Due Room fee/month 60,000 yen End of Sep (for Sep and Oct fee) Electricity/ month 5,250yen Monthly fee Telephone & Internet/ month Basic charge 3,780 yen+ Every month call charge Yearly fee Fire Insurance Premium 3,000yen End of Sep
* The room fee should be paid by 27th of prior month. It cannot be paid back or paid weekly/daily. * The basic charge of telephone/internet is compulsory regardless of use. * Room fee for students who start the exchange program from September will be calculated based on the number of days staying at the dorm in the month （¥2,000/day）.
Regulations Curfew 24:00 Meals Breakfast : 7:00 to 8:30 on Mon to Sat Dinner: 18:00 to 22:00 on Mon to Sat * Meals cannot be eaten in the bedrooms. Public bath / None Shower Room Laundry 8:30 to 22:00 Stay out Fill out a designated form. Visitors When you have visitors to your room, fill out “visitor note”. Only immediate family(males) are permitted to stay at the dormitory up to 3 days.
Bedding rental (applicant only) Available for rental Bed pad, comforter and blanket, pillow, bed sheet, comforter cover and pillow cover Rental Fee 1months \6,300, 2months \7,880, 3months \9,450, 4months \11,970, 5months \14,390, 6months \16,800, 7months \18,380, 8months \19,950, 9months \21,530, 10months \23,100, 11months \24,150, 12months \25,200 * Cancellation of bedding rental should be informed at least one week prior to your arrival at the dorm. * You can’t shorten the rental period applied. (Extension of the period is accepted.)
Housing Subsidy AGU provides “Housing Subsidy” for exchange students who live in Dormy Soshigaya Okura. The details are as follows: Fire Insurance Premium Room fee 7,500 yen/month x months you stay at the dormitory 3,000 yen/year
* The subsidy will be distributed twice in a year (in July and December). * It is not eligible for those students who will stay at the dormitory less than three months. * The subsidy is calculated monthly only.（except for students from September）
3 3. Female Dormitories 3.1. Schoonmaker Dormitory (Female) Schoonmaker Dormitory is near by Sagamihara campus in Kanagawa Prefecture. However, all the exchange students have to attend Japanese classes offered at Aoyama campus. It is far from Aoyama campus and it may be hard for exchange students to commute for a long distance.
Schoonmaker Dormitory is in a quiet residential area and 1hour and 30minutes away from Aoyama campus. Each room has shower room and toilet. Sagamihara campus is for 1st/2nd year students of all colleges and all the students of College of Science and Engineering. Exchange students who study at the College of Science and Engineering are given priority to live in this dormitory.
Information To Aoyama Campus 1 hour and 30 minutes by train and walk Address 5-10-3 Fuchinobe, Sagamihara-shi, Kanagawa, 229-0006 Commuting route Dormitory - Fuchinobe sta. - Nagatsuta sta. - Shibuya sta. - Aoyama campus <15min.walk>
Cancellation Policy If you wish to cancel the reservation or leave the dormitory before the contract term ends, you should inform IEC office and the dormitory a month before the date you wish to move out. If you leave the dormitory without prior notice, you may have to pay the dormitory fee for one month.
4 Fees * Subject to change without notice Fees Amount Payment due Entry fee 60,000 yen The following month of check-in Bed linens (if needed) 6,762 yen Room fee/ semester 228,000 yen in May for the 1st semester (including room board, and administration fee) in October for the 2nd semester Bedding cleaning fee 5,000 yen Before moving out Extra room fee during break 300 yen/day After each vacation （during summer・winter・spring break） * Board fee is not refundable except for special reasons such as hospitalization.
Events Welcome party, Christmas party, farewell party, Fire drill, Security workshop, General meeting in each semester, Monthly meeting etc.
Regulations Dormitory fee Please pay the fees by the due date. Chores Cleaning, Announcement, call over etc Wake-up 7:00 Breakfast 7:00-8:00 Dinner 18:30-21:00, but at 19:00 on evening worship days *No meal services on Sundays and holidays Cleaning Everyday at 23:00 by turns Shower 6:30-24:00 Shower and (room) bath Bath Sun. Mon.Wed.Thu.:19：00-23：00 Curfew and light off 23:00 * You have to follow this rule strictly. If you are late even for one second, you will get a penalty. Visitors Use the lobby on the first floor. No one but residents can enter the bedrooms. Stay out When you stay out or going home, fill out a designated form. Events Must be always participated Evening service 19:40-20:20 （Every Thu. or Fri.）
5 3.2. AGU International Dormitory (Dormitory Eda) Dormitory Eda is a private dormitory operated by Kyoritsu Maintenance Co. Ltd., but AGU has a special contract with the company in order to reserve rooms for AGU exchange students. This dormitory gives opportunities for exchange students and Japanese students at AGU to live together and support each other. There is also a resident assistant (an AGU student) who lives in the dormitory to support the students.
There is a live-in manager of Kyoritsu Maintenance to ensure the security and general maintenance. Meals will be served every day except Sundays and national holidays i.e. New Year, Obon period etc. There are many students from other universities and the population of international students is about 10% of the whole.
Important Notice: There is a minimum length of stay at this dormitory and you are asked to stay more than 4 or 6 months depending on your study period in Japan. Please refer to the information below:
Study period Minimum stay 1 semester 4 months 2 semesters 6 months (1year) Please contact us if you wish to stay shorter than the minimum length of stay.
Information To Aoyama Campus About 50 minutes by train and walk Address 434-1 Eda-cho, Aoba-ku, Yokohama-shi, Kanagawa, 225-0013 Commuting route Dormitory - Eda Sta. - Shibuya Sta. - Aoyama campus <10min.walk>
Meal service Breakfast and dinner * No meal services on Sundays, national holidays and holidays at dorm Common facilities Dining room, public bathroom, private shower rooms, laundry space, kitchen Room facilities Internet connection (fees involved), bed, desk, chair, air conditioner, telephone, closet, shelf, desk lamp
6 * PC, TV, video are not in each room. Bedding Purchase or rental Holidays at dormitory Sundays, national holidays, summer holidays for 5 days, winter holidays (Dec. 30 to Jan. 3), and spring holidays (Mar. 25 to Mar.31)
Cancellation Policy If you wish to cancel the reservation or leave the dormitory before the contract term ends, you should inform IEC office by submitting a form at least a month before the date you wish to move out. If you leave the dormitory without prior notice, you may have to pay the rent for one month. Because of regulation about the minimum length of stay, you have to pay the room fee for the minimum length of stay (4 months or 6 months) although you wish to leave the dormitory within that period.
Fees * Subject to change without notice Fees Amount Payment Due Room fee/month 60,000 yen End of Apr for the 1st semester End of Aug for the 2nd semester Monthly fee Electricity/ month 5,250 yen Telephone & Internet/ month Basic charge 3,780 yen+ Every month call charge Yearly fee Fire Insurance Premium 3,000yen End of Aug * The room fee should be paid once a semester. It cannot be paid back or paid weekly/daily. * The basic charge of telephone/internet is compulsory regardless of use. * Room fee for students who start the exchange program in September would be calculated based on the number of days staying at the dorm in the month （¥2,000/day）.
Events Welcome party, monthly meetings, farewell parties etc.
Regulations Curfew 23:00 Meals Breakfast : 6:30 to 8:30 on Mon to Fri, 6:30 to 10:30 on Sat Dinner: 18:30 to 23:30 on Mon to Fri, 18:30 to 22:00 on Sat * Meals cannot be eaten in the bedrooms. Public bath Public bath 6:30 to 24:00 （with shower） * Showers are available on Sundays and national holidays from 17:00 to 22:00 Private shower room 24 hours available, but not available during cleaning time and occasional inspection. Laundry 8:30 to 22:00 Stay out Fill out a designated form. Visitors When you have visitors to your room, fill out “visitor note”. Only immediate family (females) are permitted to stay at the dormitory up to 3 days.
Bedding rental (applicant only) Available for rental Bed pad, comforter and blanket, pillow, bed sheet, comforter cover and pillow cover Rental Fee 1months \6,300, 2months \7,880, 3months \9,450, 4months \11,970, 5months \14,390, 6months \16,800, 7months \18,380, 8months \19,950, 9months \21,530, 10months \23,100, 11months \24,150, 12months \25,200 ＊ Cancellation of bedding rental should be informed at least one week prior to your arrival at the dorm. ＊ You can’t shorten the rental period applied. (Extension of the period is accepted.) 7 Housing Subsidy AGU provides “Housing Subsidy” for exchange students who live in “AGU I-Dorm（Dormitory Eda）”. The details are as follows: Fire Insurance Premium Room fee 7,500 yen/month x months you stay at the dormitory 3,000 yen/year
* The subsidy will be distributed twice in a year (in July and December). * It is not eligible for those students who will stay at the dormitory less than the minimum length of stay. * The subsidy is calculated monthly only.（except for students from September）
8 4. Guest House/ Apartment If you wish to arrange your own accommodation such as private apartment or guest house, you need to find it by yourself.
4.1. Guest House There are many guest houses for foreigners who stay in Japan for a long time. You may find those places at the websites below. Please contact or book directly by yourself. http://www.guestplace.com/ http://www.t-guesthouse.jp/ http://www.sakura-house.com/ http://www.create-souken.com/ http://www.cozyhouse.net/ http://jafnet.co.jp/plaza/ http://www.bekkoame.ne.jp/i/hanata/ http://www.tatami-guesthouse.com/ http://www.e-guesthouse.com/warabi/warabi/gaiyo.html
4.2. Apartment How to find? You can find the information from: -Newspaper -Magazine -Internet -Estate agent
Contract You will have to pay following contract fee when you make a contract for a renting apartment etc. ・ Key money (reikin ): this is for the landlord (“ōya”): one or two months rent ・ Agent’s fee (tesūryō): this is for the agent: one month rent ・ Refundable deposit (shikikin) : two or three months rent ・ One month rent in advance (yachin):
Guarantor (Rentai-hoshonin) In order to sign a contract for an apartment in Japan, you will be requested to have a guarantor (rentai-hoshonin) who has the same liability for any losses or damage to the apartment as you do. If you do not know anyone in Japan or have no close Japanese friends who can assume this role, IEC at AGU can be the one for AGU exchange students. In order to apply for this, you should apply for International Student Housing General Compensation Plan (Ryugakusei Jutaku Sogo Hosho) via IEC and pay 4,500 yen a year to Japan Educational Exchanges and Services (JEES) as insurance. This is a comprehensive renter’s insurance for foreign students in Japan and it protects both the tenant and guarantor against loss of apartment due to covered risk, such as fire. * JEES website: http://www.jees.or.jp/ 9