Housing Information For Exchange Students International Exchange Center Aoyama Gakuin University April 2008 1. Housing Information This is a handbook to introduce housing opportunities for exchange students at AGU. Please read the following information carefully and decide where you wish to stay while you are at AGU as an exchange student. 1.1. Dormitories There are two types of dormitories which International Exchange Center (IEC) at AGU introduces to exchange students. IEC will process the application on behalf of exchange students. Male Dormitories Female Dormitories Dormy Soshigaya Okura Schoonmaker Dormitory AGU International Dormitory (Dormitory Eda) See “2. Male Dormitories” on page 2 See “3. Female Dormitories” on page 4 Application Instruction If you wish to apply for a dormitory, please fill out the application form and send it to us with other application materials. Rooms at those dormitories are reserved on a first-come, first-served basis, determined by the receipt of the dorm application form by fax. We recommend you to complete the application form as soon as possible. Since rooms are limited at each dormitory, we cannot guarantee the room reservation if you send the application form after the deadline. Check-in Date Check-in is available between 9am to 5pm from the dorm opening date. You may not be able to check in except the opening hours or earlier than the opening date since dorm rooms will not be ready by then. Housing Subsidy AGU provides the financial support for exchange students who live in “Dormy Soshigaya Okura” and “AGU International Dormitory (Dormitory Eda)”, which are not AGU dormitories but designated by the university. Please refer to the “Housing Subsidy” of those dormitories for the detail. 1.2. Home Stay, Apartment, Guest House and Others AGU does not have any home stay option or make an arrangement for any home stay, apartment, guest house or room share. If you wish one of those, you may arrange it on your own. Please also refer to “4. Guest House and Apartment/ Others”. 1 2. Male Dormitories 2.1 Dormy Soshigaya Okura Dormy Soshigaya Okura is owned and operated by Kyoritsu Maintenance Co. Ltd. The dorm is located in the quiet area, Setagaya-ku Tokyo. There is a live-in manager of Kyoritsu to ensure the security and general maintenance. Meals will be served every day except Sundays and national holidays i.e. New Year, Obon period etc. There are many Japanese students from other universities, such as Seijo University and Tokyo University of Agriculture etc. Information Address 3-34-25 Kinuta, Setagaya-ku Tokyo 157-0073 TEL: 03-5494-7377 To Aoyama Campus About 40min by train and walk Commuting route Dorm - Soshigaya Okura Sta.– Yoyogi Uehara Sta.– Omotesando Sta.- Aoyama campus <10min.walk> <Odakyu-line 15min> <Tokyo Metro 5min> <5min walk> Commuting pass (1month) 6,000 yen Home page (Japanese only) http://www.gakuseikaikan.com/placehall/hall/12188.html * Photos on the website are only images * The fee on the website is not for AGU exchange students Building three-story building (without elevator), 144 rooms ※ The rooms on 1st floor are allocated to exchange students. Room type Single rooms (11.75 ㎡) Meal service Breakfast/dinner * No meal services on Sundays, national holidays and holidays at dorm Common facilities Dining room with mini kitchen space, laundry space (with charged drier) Room facilities Internet connection (fees involved), bed, desk, chair, air conditioner, desk lamp telephone, closet, shelf, shower room, mini refrigerator * PC, TV, and video are not in each room. Bedding Purchase or rental Holidays at dormitory Sundays, national holidays, summer holidays for 5 days, winter holidays (Dec. 30 to Jan. 3), and spring holidays (Mar. 25 to Mar.31) 2 Cancellation Policy If you wish to cancel the reservation or leave the dormitory before the contract term ends, you should inform IEC office by submitting a form at least a month before the date you wish to move out. If you leave the dorm without prior notice, you may have to pay the rent for next one month. Fees * Subject to change without notice Fees Amount Payment Due Room fee/month 60,000 yen End of Sep (for Sep and Oct fee) Electricity/ month 5,250yen Monthly fee Telephone & Internet/ month Basic charge 3,780 yen+ Every month call charge Yearly fee Fire Insurance Premium 3,000yen End of Sep * The room fee should be paid by 27th of prior month. It cannot be paid back or paid weekly/daily. * The basic charge of telephone/internet is compulsory regardless of use. * Room fee for students who start the exchange program from September will be calculated based on the number of days staying at the dorm in the month （¥2,000/day）. Regulations Curfew 24:00 Meals Breakfast : 7:00 to 8:30 on Mon to Sat Dinner: 18:00 to 22:00 on Mon to Sat * Meals cannot be eaten in the bedrooms. Public bath / None Shower Room Laundry 8:30 to 22:00 Stay out Fill out a designated form. Visitors When you have visitors to your room, fill out “visitor note”. Only immediate family(males) are permitted to stay at the dormitory up to 3 days. Bedding rental (applicant only) Available for rental Bed pad, comforter and blanket, pillow, bed sheet, comforter cover and pillow cover Rental Fee 1months \6,300, 2months \7,880, 3months \9,450, 4months \11,970, 5months \14,390, 6months \16,800, 7months \18,380, 8months \19,950, 9months \21,530, 10months \23,100, 11months \24,150, 12months \25,200 * Cancellation of bedding rental should be informed at least one week prior to your arrival at the dorm. * You can’t shorten the rental period applied. (Extension of the period is accepted.) Housing Subsidy AGU provides “Housing Subsidy” for exchange students who live in Dormy Soshigaya Okura. The details are as follows: Fire Insurance Premium Room fee 7,500 yen/month x months you stay at the dormitory 3,000 yen/year * The subsidy will be distributed twice in a year (in July and December). * It is not eligible for those students who will stay at the dormitory less than three months. * The subsidy is calculated monthly only.（except for students from September） 3 3. Female Dormitories 3.1. Schoonmaker Dormitory (Female) Schoonmaker Dormitory is near by Sagamihara campus in Kanagawa Prefecture. However, all the exchange students have to attend Japanese classes offered at Aoyama campus. It is far from Aoyama campus and it may be hard for exchange students to commute for a long distance. Schoonmaker Dormitory is in a quiet residential area and 1hour and 30minutes away from Aoyama campus. Each room has shower room and toilet. Sagamihara campus is for 1st/2nd year students of all colleges and all the students of College of Science and Engineering. Exchange students who study at the College of Science and Engineering are given priority to live in this dormitory. Information To Aoyama Campus 1 hour and 30 minutes by train and walk Address 5-10-3 Fuchinobe, Sagamihara-shi, Kanagawa, 229-0006 Commuting route Dormitory - Fuchinobe sta. - Nagatsuta sta. - Shibuya sta. - Aoyama campus <15min.walk> <JR Yokohama-line> <Tokyu Denentoshi-line> <10 min. walk> Commuting pass (1month) 9,680 yen Room type Single rooms (10 ㎡) Meals Breakfast and dinner *No meal services during the university vacation period Common facilities Dining room, bath, laundry space, kitchen, meeting room Room facilities Internet connection, bed, desk, chair, air conditioner, shower, toilet, vanity, closet * Telephone, PC, TV, and video are not available at each room. Bedding Bed mattress, comforter and blanket could be borrowed for free of charge, but dry cleaning fee is required. Bed linens and pillow could be ordered by IEC for exchange students. The invoice will be given upon arrival. Extra room fee during vacation It will cost 300yen/day to stay at the dormitory during the vacation period Dormitory opening period 1st Semester: Apr 1 – July 31, 2008 2nd Semester: Sep 25 – Dec 22, 2008 & Jan 7 – Feb 4, 2009 Cancellation Policy If you wish to cancel the reservation or leave the dormitory before the contract term ends, you should inform IEC office and the dormitory a month before the date you wish to move out. If you leave the dormitory without prior notice, you may have to pay the dormitory fee for one month. 4 Fees * Subject to change without notice Fees Amount Payment due Entry fee 60,000 yen The following month of check-in Bed linens (if needed) 6,762 yen Room fee/ semester 228,000 yen in May for the 1st semester (including room board, and administration fee) in October for the 2nd semester Bedding cleaning fee 5,000 yen Before moving out Extra room fee during break 300 yen/day After each vacation （during summer・winter・spring break） * Board fee is not refundable except for special reasons such as hospitalization. Events Welcome party, Christmas party, farewell party, Fire drill, Security workshop, General meeting in each semester, Monthly meeting etc. Regulations Dormitory fee Please pay the fees by the due date. Chores Cleaning, Announcement, call over etc Wake-up 7:00 Breakfast 7:00-8:00 Dinner 18:30-21:00, but at 19:00 on evening worship days *No meal services on Sundays and holidays Cleaning Everyday at 23:00 by turns Shower 6:30-24:00 Shower and (room) bath Bath Sun. Mon.Wed.Thu.:19：00-23：00 Curfew and light off 23:00 * You have to follow this rule strictly. If you are late even for one second, you will get a penalty. Visitors Use the lobby on the first floor. No one but residents can enter the bedrooms.