Clackamas Fire District #1
Board Meeting Briefing Packet
September 17, 2018
To safely protect and preserve life and property
Board of Directors’ Meeting Monday, September 17, 2018 Meeting Location: Mt. Scott Fire Station 6:00 pm
AGENDA
REGULAR SESSION
I. CALL TO ORDER PER ORS 192.610 TO 192.690 ORS 192.650 – The meeting is being recorded.
II. CHANGES TO AGENDA (p. 2)
III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON AUGUST 20, 2018 (p. 5)
IV. PUBLIC COMMENT (The President will call for statements from citizens regarding District business, not to exceed three minutes per person.)
V. ELECTION OF BOARD OFFICERS
VI. PRESENTATION – NORTH CLACKAMAS SCHOOL DISTRICT’S LOCAL OPTION LEVY
VII. PRESENTATION – FIRE PREVENTION MONTH – Deputy Fire Marshal Kari Shanklin
VIII. PRESENTATION – PUBLIC INFORMATION OFFICE UPDATE – Public Information Officer Brandon Paxton
IX. BUSINESS – Action required B-1 Request Board Approval of Proclamation 18-04 for Fire Prevention Month – Theme – “Look. Listen. Learn. Be aware. Fire can happen anywhere.” – Deputy Chief Doug Whiteley / Deputy Fire Marshal Kari Shanklin (p. 12)
X. OTHER BUSINESS – No action required. (These items will be presented individually by staff or other appropriate individuals. A synopsis of each item together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.)
OB-1 Legislative Update – Lobbyist Genoa Ingram
1 To safely protect and preserve life and property
OB-2 Review and First Reading of Board Policy Manual – Chief Charlton (p. 13)
OB-3 Review of Intergovernmental Agreements – Deputy Chief Hari (p. 43)
OB-4 Bond Update – Verbal – Division Chief Mike Corless
OB-5 Board Informational Items
OB-6 Board Committee/Liaison Reports Executive Committee – Director Syring/Director Wall Foundation Liaison – Director Trotter Metro Policy Advisory Committee (MPAC) – Director Trotter
XI. INFORMATIONAL ONLY A. Divisional Reports R-1a. Chief’s Report – Verbal - Chief Fred Charlton
R-1b Business Services Division – Deputy Chief Doug Whiteley (p. 76) R-1b.1 Fire Prevention – Battalion Chief Brian Stewart (p. 78)
R-1c Emergency Services Division – Deputy Chief Ryan Hari (p. 91) R-1c.1 Emergency Medical Services/Training – Division Chief Bill Conway (p. 94) R-1c.2 Operations – Division Chief Mike Corless (p. 108) R-1c.3 Volunteer Services – Volunteer Services Chief Steve Deters (p. 131) R-1c.4 Volunteer Services President’s Report – Verbal – President Ryan Kragero
R-1d Financial Services Division – Finance Director Christina Day (p. 133)
B. Correspondence (p. 156)
C. Informational Items (p. 161)
D. Next Meeting The next Board of Directors’ meeting will be on Monday, October 15, 2018 at 6:00 pm at Mt. Scott Station 5.
XII. REGULAR BOARD MEETING RECESSED
2 To safely protect and preserve life and property
XIII. EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PURSUANT TO ORS 192.660(2)(d)
XIV. REGULAR BOARD MEETING RECONVENED
B-2 Possible Discussion and Board Approval of Labor Agreement, Subject to Board Executive Session Discussion – Chief Charlton
XV. ADJOURNMENT
UPCOMING EVENTS: Sept. 15, 2018 – Hilltop Health and Safety Fair Sept. 17, 2018 – Regular Board Meeting Sept. 19, 2018 – Board Retreat – Station 5 October – Fire Prevention Month
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Clackamas Fire District #1
REGULAR BOARD OF DIRECTORS MEETING (This meeting was recorded.) August 20, 2018
I. CALL TO ORDER PER ORS 192.610 TO 192.690 ORS 192.650 – The meeting is being recorded.
President Wall called the meeting to order at 6:00 pm.
Present: Board of Directors Thomas Joseph, Jim Syring, Don Trotter, and Director Marilyn Wall; Chief Fred Charlton; Deputy Chief Doug Whiteley; Battalion Chief Burke Slater; Battalion Chief David Scheirman; Battalion Chief Jason Ellison; Emergency Manager Gregg Ramirez; Volunteer Services Chief Steve Deters; Volunteer Association Vice President Joey Danna; Volunteer Lieutenant Jerry Kearney; Finance Director Christina Day; Genoa Ingram from Court Street Consulting; Citizens John Kihlstrum, Lowell Peterson, and Chris Hawes; and Administrative Technician Tracey Grisham. Director Jay Cross was absent.
II. CHANGES TO AGENDA It was noted several chiefs weren’t able to attend the meeting. The IAFC and PIO Update presentations would be rescheduled to next month’s board meeting.
President Wall welcomed Administrative Technician Tracey Grisham, who was filling-in to take the minutes for Executive Assistant Karen Strejc.
III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON JULY 16, 2018
The motion passed unanimously to approve the minutes as written for the regular board meeting on July 16, 2018.
IV. PUBLIC COMMENT Chris Hawes, Damascus, OR
Mr. Hawes invited the Board to the Missing America Project on August 29 at 1:00 pm at the Willamette National Cemetery. There would be 28 veterans’ remains and 29 spouses who would have ceremonies held in their honor.
Director Syring thanked Mr. Hawes for all his work on the project and work that all members do in honor of veterans.
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11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com
V. PRESENTATION – RECOGNITION OF 2018 IAFC BEN FRANKLIN AWARD FOR VALOR The noted business item would be rescheduled for next month’s board meeting.
VI. PRESENTATION – EMERGENCY PREPAREDNESS MONTH Emergency Manager Ramirez brought handouts regarding the Clackamas County Public Alerts notification software system. It was noted that on Sept. 1, Clackamas County would upgrade how it communicates with residents during times of disaster by replacing its emergency notification software system. By providing contact information, county residents can opt-in to receive critical emergency messaging via email, phone call, and text during times of disasters. It was noted that all residents were urged to enroll or re-enroll at www.clackamas.us/publicalerts.
The Fire District would be participating, once again, with KGW’s “Keeping you Safe” campaign. EM Ramirez will be featured on Greater Portland Today on September 4. The campaign will have a social media presence. PIO Paxton was working to get EM Ramirez on KXL radio.
EM Ramirez filmed a series of videos from three to seven minutes with local stakeholders and partners: CERT, Kaiser Permanente, and Clackamas and Multnomah County Disaster Management. The videos pertain to topics related to Emergency Preparedness Month that would be featured on the Fire District’s social media platforms and the website.
EM Ramirez’s goal was to improve the Fire District’s response disaster readiness by encouraging staff to become licensed Ham radio operators. September was National Preparedness Month and funds were available to issue Fire District owned Ham radios to the first 50 staff members who earned their license during the month of September. Apparatus Operator Nick Fisher would purchase Ham radios to give out to the community for more visibility.
The Fire District’s relationship with the Community Emergency Response Teams (CERT) has evolved and EM Ramirez was excited for the changes. CERT will have an involvement with the Primary Alternate Contingency and Emergency (PACE) exercise in May 2019. The Fire District will have an involvement, as an exercise design team has been formed. The exercise will be to respond to medical counter issues.
The Fire District received a Continuity of Operations Plan (COOP) grant for $44,000 for the development of a functional cooperative. The grant would pay for a contractor. A plan would be developed, exercise carried out, and an after action review (AAR) would be scheduled. The grant will have components to train each one of the elements with the cooperative.
Additionally, a separate grant was received to purchase 100 CERT starter kits. It was noted that EM Ramirez was encouraged by stakeholders to support this with a video program. President Wall noted she was a member of the Oak Grove Community Council and members were thrilled to be working with EM Ramirez.
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VII. PRESENTATION – PUBLIC INFORMATION OFFICE UPDATE The noted business item would be rescheduled for next month’s board meeting.
VIII. BUSINESS B-1 Request Board Approval of Proclamation 18-03 for Emergency Preparedness Month for September 2018 with Theme – “Disasters Happen. Prepare Now. Learn How.”
President Wall moved and Director Trotter seconded the motion to approve Proclamation 18-03 for Emergency Preparedness Month for September 2018 with the Theme – “Disasters Happen. Prepare Now. Learn How.” The motion passed unanimously by the Directors in attendance.
B-2 Request Board Approval of John Higgins, Frank Magdlen, Ed Mura, Alex Roth, and Craig Van Valkenburg as Trustees for the Clackamas Emergency Services Foundation Board of Trustees Chief Charlton shared that the new Trustees possessed a wide range of skill sets and backgrounds. The Trustees underwent an application process, attended a Foundation Board meeting, and were recommended by the Executive Board.
Director Joseph asked what Mr. Mura’s profession was. Chief Charlton noted that Mr. Mura was retired through the Clackamas County Sheriff’s Office and, currently, volunteers at the Colton Helping Hands Food Bank. Mr. Roth was a referral from current Trustee, Sherri Magdlen. The current Trustee count was down to nine members. Director Trotter noted in the past, the Foundation has had a maximum of 25 Trustees.
Director Trotter was in support of the new Trustees.
Director Trotter moved and Director Syring seconded the motion to approve John Higgins, Frank Magdlen, Ed Mura, Alex Roth, and Craig Van Valkenburg as Trustees for the Clackamas Emergency Services Foundation Board of Trustees. The motion passed unanimously by the directors in attendance.
B-3 Request Board Approval of Resolution #18-03 – Authorizing Interfund Loans for Fiscal Year 2018-19 Finance Director Day shared that the resolution before the Board was to authorize the transfer of loan money between funds. It was noted there would be a precaution to this authority, as Finance Director Day hasn’t had to use these types of funds since her time with the Fire District. If approved, the funds would only be used as needed.
Director Joseph clarified the funds would be used as a safety net. Finance Director Day noted a specific amount wasn’t being requested, but would be noted through a supplemental budget at a later time.
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Director Trotter moved and Director Joseph seconded the motion to approve Resolution #18-03 Authorizing Interfund Loans for Fiscal Year 2018-19. The motion was passed unanimously by the directors in attendance.
IX. OTHER BUSINESS OB-1 Legislative Update As submitted.
OB-2 Bond Update Chief Charlton thanked everyone who attended the ribbon cutting/grand opening of the Fleet and Logistics Center on July 30. Additionally, Chief Charlton thanked President Wall and Director Syring for managing the life-size scissors to cut the ribbon at the ceremony. Staff were working to move into the new building.
Hilltop Station 16 would officially open its doors in October or early November and the new Damascus Station 19 was slated to open in the first quarter of 2019. Division Chief Corless and Finance Director Day were working on a document to better illustrate the funds spent on projects and tracking towards completion of projects.
OB-3 Board Informational Items President Wall would be attending an interagency meeting at Clackamas River Water regarding fire flows and undergoing hydrant maintenance.
OB-4 Board Committee/Liaison Reports EMS Committee Chief Charlton noted the EMS Committee met to discuss the delivery of EMS within Clackamas County. The findings would be brought before the Board on Wednesday, August 29 at the Board Planning Retreat. It was noted that a follow up with AMR and Clackamas County Health would be held.
Executive Committee President Wall shared that the meeting had been rescheduled, due to an emergency situation.
Foundation Liaison Director Trotter reported the Foundation Dinner Auction Committee met with Auction/Dinner Event Coordinator Krystle Allen to discuss possible venues: Abernethy Center, Oregon Golf Club, Camp Withycomb, and Gray Gable. The date has yet to be determined, but it was suggested for people to keep their February through April 2019 schedules cleared.
Interagency President Wall shared that the Clackamas River Water Council requested an Interagency Committee meeting to discuss fire flows and hydrant exercising and maintenance program. Chief Charlton shared that he and Clackamas River Water General Manager Todd Heidgerken had been meeting on a quarterly basis. He would be meeting with Mr. Heidgerken this week.
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X. INFORMATIONAL ONLY R-1a Chief’s Report Chief Charlton shared that last Friday evening a mobilization was established to respond to a fire in Condon, OR. Firefighters and resources were in that region, and were continuing to monitor it.
The Fire District was still in an extreme fire danger level, thus a burn ban.
Information was provided for the third annual First Responder Night on August 23 at Happy Valley Park. During the concert’s intermission, Fire District staff and community volunteers would train 500 people in Hands-Only CPR, supporting the Fire District in achieving their goal of 50,000 trained in four years. Public Education Specialist Tammy Owen had been working on training community members.
R-1b Business Services Division As submitted.
DC Whiteley shared that a traffic study would be reintroduced to Clackamas Community College regarding traffic in front of their Harmony Road Campus. Hennebery Eddy was asked that if an answer wasn’t received by Friday, then to reach out to the county for support. The Fire District had been waiting for a response from the county to its request for a variance regarding the property at the Harmony Road Campus where the Fire District was desiring to build a new Administration Building. The variance would hopefully be approved, but more information would be forthcoming.
DC Whiteley recognized the great work that EM Ramirez was doing and in working with CERT.
DC Whiteley had a phone conference with accreditation compliance and was working on those issues.
BC Slater would be temporarily moving to the Fire Prevention Office at Oak Grove Station 3 on October. 1. It was noted that the inspector numbers contained in the inspection report were lower than normal, due to paperless tablets.
R-1b.1 Fire Prevention As submitted.
R-1c Emergency Services Division As submitted.
R-1c.1 Emergency Medical Services/Training As submitted.
R-1c.2 Operations
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Chief Charlton shared that Data Systems Manager Hopkins pulled data regarding when apparatus leave the Fire District for a committed activity, and what it does to the numbers for those apparatus that were actually committed or when cancelled en route.
R-1c.3 Volunteer Services BC Deters shared that the training for the Volunteers was noted in his report contained within the August board packet.
R-1c.4 Volunteer Services President’s Report Volunteer Association Vice President Joey Danna shared that Recruit Academy 18-01 picked up their gear and the first class would begin on September 11.
Volunteers visited the CCOM facility, which hadn’t been done in a while. Vice President Danna thanked Volunteer Steinberg for coordinating the visit.
The Apparatus Operators (AO) Academy had 15 students and would be included in next month’s report.
Chief Charlton shared his appreciation to the volunteers who came out and for their desire to be AOs.
R-1d Financial Services Finance Director Day noted it was that time of year where the Board would be receiving two reports: one for FY18 and the other for FY19. The final balances looked good. Payroll implementation with Munis was going well.
B. Correspondence Noted.
C. Informational Items Noted.
D. Next Meeting The next meeting would be September 17, 2018 at 6:00 pm at Mt. Scott Station 5.
XI. REGULAR BOARD MEETING RECESSED The regular board meeting was recessed at 6:45 pm.
President Wall announced there would be a 10 minute break before the beginning of the Executive Session.
XII. EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PURSUANT TO ORS 192.660(2)(d) President Wall called the Executive Session to order at 6:55 pm.
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The Executive Session adjourned at 7:15 pm.
XIII. REGULAR BOARD MEETING RECONVENED President Wall reconvened the regular board meeting at 7:15 pm.
XIV. ADJOURNMENT President Wall adjourned the board meeting at 7:16 pm.
Tracey Grisham Administrative Technician
______President Marilyn Wall Secretary Don Trotter
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B-1 Clackamas Fire District #1
CLACKAMAS FIRE DISTRICT #1 PROCLAMATION 18-04 To Designate the Month of October 2018 as Fire Prevention Month
WHEREAS, Fire Prevention Month is a nationwide coordinated effort sponsored by the National Fire Protection Association each October to encourage the public to take steps to reduce the risk of fire in their homes; and WHEREAS, Clackamas Fire District #1 is committed to ensuring the safety and security of all those living in and visiting the Fire District; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the location where people are at the greatest risk from fire; and WHEREAS, during the month of October, Clackamas Fire District #1 will encourage residents to take measures to make themselves and their families prepared for a fire; and WHEREAS, by encouraging all employees and community members to recognize the importance of reducing the occurrence of home fires and home fire injuries through public education; and
WHEREAS, residents receive public education and are able to take actions to increase their safety from a fire in their home; and
WHEREAS, fire safety is the responsibility of every citizen within Clackamas Fire District #1 and all citizens are urged to make fire safety a priority by having working smoke alarms; and WHEREAS, residents should install smoke alarms in every bedroom, outside each sleeping area, and on every level of the home; and WHEREAS, residents should identify places in their home where fires can start and eliminate those hazards; and THEREFORE, the Board of Directors of Clackamas County Fire District #1, do hereby proclaim the month of October 2018 as:
FIRE PREVENTION MONTH
With the theme “Look. Listen. Learn. Be aware. Fire can happen anywhere,” the Board encourages the community to observe this month with applicable programs and activities.
Adopted this date, September 17, 2018.
______President, Board of Directors Secretary/Treasurer, Board of Directors
11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com OB-2
Clackamas Fire District #1
Memo To: Board of Directors From: Chief Charlton CC: Date: September 17, 2018 Re: Board Policy Manual Review
Per Article 7.7 of the Board Policy Manual, in September of each year, the Board shall review the manual for any revisions. Per Article 3 of the manual, there is a two-step process to completing the review. The first step will be to review the policies at the September 17, 2018 board meeting. Changes will be made. The second step of the process will be for the Board to approve the revised policies at the October 15, 2018 board meeting.
Page 1 Clackamas Fire District #1
Board of Directors’ Policy Manual
Revised January 22, 2018 October 15, 2018 TABLE OF CONTENTS
TABLE OF CONTENTS ...... i
PREAMBLE ...... ii
SECTION 1 – POLICY STATEMENTS………………………………………………………..iii
ARTICLE 1: POLICY ADOPTING GOVERNMENT BY POLICY ...... 1
ARTICLE 2: BOARD POLICIES ...... 1
ARTICLE 3: POLICY ADOPTION, CHANGES, DELETIONS, ADDITIONS, REPEAL AND REVIEW ...... 2
ARTICLE 4: THE BOARD ...... 2
ARTICLE 5: MEMBERSHIP OF THE BOARD ...... 4
ARTICLE 6: OFFICERS OF THE BOARD ...... 10
ARTICLE 7: POWERS AND DUTIES OF THE BOARD ...... 11
ARTICLE 8: BOARD ADVISORY COMMITTEES/LIAISONS ...... 13
ARTICLE 9: METHODS OF OPERATION OF BOARD MEETINGS ...... 14
ARTICLE 10: MEETING MINUTES, PUBLIC RECORDS ...... 18
ARTICLE 11: DELEGATION OF BOARD AUTHORITY ...... 19
ARTICLE 12: FIRE DISTRICT LEGAL COUNSEL ...... 20
ARTICLE 13: FIRE DISTRICT POLICY ON TAX INCREMENT FINANCING (URBAN RENEWAL) DISTRICTS………………………………………………………………….21
ARTICLE 14: DISTRICT POLICY ON ENTERPRISE ZONES – TAX ABATEMENT……………………..…22
APPENDIX A…………………………………………………………………………………………………….…….25
SECTION 2 – RESOURCES Accounting Policies and Procedures Manual Cash Management Policy Debt Management Policy Purchasing Policyh
i 01/22/2018 Board of Directors’ Policy Manual Preamble
Our current District, Clackamas County Fire District #1, commonly referred to as Clackamas Fire District #1, is composed of areas that were formally known by the following:
Multnomah County Fire District #12 – 1976 merger Milwaukie Rural Fire Protection District #56 – 1976 merger Clackamas County Fire District #1 – 1976 formed Redland Fire District #54 – 1988 merger Happy Valley Fire District #65 – 1988 merger Clackamas Fire District #71 – 1990 merger Beavercreek Fire District #55 – 1994 merger Oak Lodge Fire District #51 – 1998 merger Clarkes Rural Fire Protection District #68 – 2003 annexation City of Milwaukie – 2005 annexation City of Oregon City – 2008 annexation Boring Fire District #59 – 2017 annexation
These areas were incorporated through annexation, consolidation, merger, or contract for services to comprise the Fire District as we know it today.
Clackamas Fire District #1 is proud to be an internationally accredited organization, which provides fire protection, fire prevention, rescue operations, and emergency medical services. Clackamas Fire District #1 provides services to four cities including the City of Happy Valley, Johnson City, Milwaukie, and Oregon City, as well as the unincorporated areas of Barton, Beavercreek, Boring, Carus, Carver, Central Point, Clackamas, Clarkes, Damascus, Eagle Creek, Holcomb, Oak Lodge, Redland, South End, Sunnyside and Westwood.
Clackamas Fire District #1 has 20 community fire stations strategically located throughout the District with a workforce of more than 275 288 employees and 80 community volunteers. It is one of the largest fire protection districts in Oregon serving over 220,000 citizens in an area covering over 235 square miles.
Uniform Patch of Clackamas Fire District #1 Logo of Clackamas Fire District #1 for electronic medium, decals, letters, etc.
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Section 1 Clackamas Fire District #1
Policy Statements
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SECTION 1 CLACKAMAS FIRE DISTRICT #1 POLICY STATEMENTS
ARTICLE 1: POLICY ADOPTING GOVERNMENT BY POLICY
The policy of the Board of Directors (the Board) of Clackamas Fire District #1 (the District) recognizes that one of its major functions is to serve as the policy-making body of the District, and to govern the activities and shape the future of the District. At the same time, the Board reserves for the Fire Chief and the professional staff the responsibility of the day-to-day administration of the District in a manner consistent with the policies and rules of the Board.
The Board will support and promote the District’s mission statement, which is “To safely protect and preserve life and property.”
It is therefore the intent of the Board to set forth a series of policies and Board rules to govern the conduct and deliberations of the business conducted by the Board and to serve as a guide for the professional staff in carrying out the daily functions of the District.
ARTICLE 2: BOARD POLICIES
It is the intent of the Board to be governed by a set of policies. The policies and rules shall be adopted by the Board and made available as public documents.
The policies and rules of the Board shall be drafted, adopted and amended with full consideration for the Board's desire to provide fire and life safety protection of the best obtainable quality for the residents of the District within the limitations of the District's ability to support it.
The Board of Directors, as the governing body representing the people of the District, determines all questions of policy to be employed in the operation of the District.
In the event that a Board policy is found to be in conflict with state or federal law or the rules of a higher authority, that portion of such policy is automatically null and void without Board action and shall be deleted from the accumulated body of policies and rules.
If disagreement over the application, extent, or interpretation of a policy arises, the resolution of the conflict will be based on the majority opinion of the Board. If such an interpretation is deemed to have future significance, an amendment to the applicable policy, as a Board rule, shall clearly specify the intent of the Board in interpreting the policy.
Board rules may also be based on pertinent statutes. In this context they are designed to explain, detail, or otherwise organize the application of a policy consistent with the statutes. Board rules may also be applied to remind the Board, staff, and public of the existence of applicable statutes.
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Proposals regarding changes, deletions, additions, or repeal may originate from any interested person.
ARTICLE 3: POLICY ADOPTION, CHANGES, DELETIONS, ADDITIONS, REPEAL AND REVIEW
In its deliberations leading to the establishment or amendment of Board policy or rules, the Board's central concern will be for increased efficiency and effectiveness in carrying out its legally mandated tasks and general policies in the interest of the public good.
The Board recognizes that all Board policies shall remain flexible and be subject to review and change. Such review shall take place annually at a regularly scheduled Board meeting on a date or dates selected by the Board, and shall appear as an agenda item.
In order to provide consistency, stability and integrity to Board policies, changes in policies, except in the case of emergency, shall be executed in a precise manner without undue haste.
Adoption, changes, additions to and deletions from or repeal of the established policies shall be accomplished by a majority vote of the Board. A two-step action, with steps separated by no less than 28 days, is required. Introduction, discussion and deliberation shall constitute the first step. A ratification vote shall be required at a second meeting. In the event that an emergency is deemed to exist, and said emergency is recorded in the official minutes and agreed to by a majority of the Board members, a policy can be changed, suspended, added to, or deleted from in the course of a single meeting.
An emergency shall be defined as an unforeseen circumstance requiring immediate action so as to prevent diminishment of the welfare of the District.
The assembled policies of the Board, known collectively as the BOARD of DIRECTORS’ POLICY MANUAL, shall be the reference instrument for conducting the business of the Board.
ARTICLE 4: THE BOARD
The District is defined in accordance with the provisions of Oregon Revised Statutes. The District includes territories lying in Clackamas and Multnomah Counties (see attached map). The Board, by policy, shall carry out its responsibilities and the will of the people of the District, in keeping with state and federal constitutions, statutes, rules, interpretations of the courts, and all the powers and responsibilities they provide.
4.1
Policies are adopted by the Board to govern the operations and the affairs of the District. The policies are designed to help the Board carry out, effectively and efficiently, the responsibilities and duties delegated to it by law and the will of the people.
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Clackamas Fire District #1 /
Happy Valley Fire Station Milwaukie Fire Station Mt. Scott Fire Station © © Pleasant Valley Fire Station 2Town Center© © 6 © Boring Fire Station Fire Station1 5 7 © © Lake Rd. Fire Station 4 14 © Clackamas Fire Station © 3 Damascus Fire Station Oak Grove Fire Station © 19 8
Holcomb Fire Station Eagle Creek © Fire Station 9 © © Oregon City Fire Station 18 15 Redland Fire Station Logan Fire Station South End Fire Station © © © 11 12 17 © Hilltop Fire Station 16
©Beavercreek Fire Station 10
Highland Fire Station
Clarkes Fire Station © © 20 13
Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the GIS User Community
4.2
The Board reserves to itself all authority and responsibility delegated to it, unless otherwise assigned to the Fire Chief or others by statute, ordinance, regulation, or local action.
4.3
Policy designating the Board as the Contract Review Board. It shall be the policy of the Board, upon adoption of the appropriate resolution, to serve as the Fire District Local Contract Review Board pursuant to ORS 279A.060 (see Resolution 90-06 dated 12/10/90).
4.4
Collective Bargaining Agreement. It is the policy of the Board to engage in discussions for the purpose of reaching agreements with recognized employee groups, as required in the Oregon Collective Bargaining Law, ORS 243.650 through 243.782. The Board reserves to itself or its designee (Fire chief and his/her designees) the responsibility of negotiating with employee groups.
ARTICLE 5: MEMBERSHIP OF THE BOARD
The Board shall consist of five members (each a Board member or Director) serving four-year, staggered terms. A resident or property owner of the District shall be eligible to serve as a Board member in accordance with ORS 478.050 and District Ordinance C90-03 (adopted January 21, 1991).
5.1
Each Board member shall be identified by a position number. All members of the Board shall serve at large, representing the District as a whole.
5.2
Board position numbers are assigned as follows and will be transferred to the successors of the named Board member at the termination of their service in the position.
Position Board Member Term Expires 1 Thomas Joseph 6/30/19 2 Don Trotter 6/30/21 3 Marilyn Wall 6/30/19 4 Jay Cross 6/30/21 5 Jim Syring 6/30/19
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5.3
The election of the Board members shall be conducted as provided by ORS Chapter 255.
5.4
Board Member Certification. No person elected or appointed to the Board shall be sworn in unless they are determined by the Board to meet the qualifications as set forth in ORS. If a question exists as to the eligibility of any candidate, the Board will resolve the issue prior to swearing in.
5.5
New Board members shall take an oath of office at the June meeting prior to assuming the duties of the position. Unless filling a vacancy on the Board, terms of office shall start officially on July 1st. (ORS 255.335)
5.6
District Board Policy dictates that the Board President (President) and the Fire Chief be responsible for the appropriate orientation of new Board members.
The Fire Chief shall schedule a work session with new Board members to acquaint them with the facilities, equipment, and personnel and to provide copies and an overview of:
Fire Board Policies Board Member Guide (OFDDA) Standard Operating Procedures and Statements of Policy District territory and boundaries District and Civil Service Rules and Regulations Labor and other major contracts
5.7
Directors' Compensation and Reimbursement. The Board shall reimburse Board members (in accordance with ORS 198.190 and Resolution C90-18) at the rate of $50.00 per day for all regularly scheduled Board Meetings, Special Meetings, regional, state and national committees as a result of being on the Board; sanctioned Board Committee Meetings and conferences when approved by the Board and when in response to subpoenas or legal actions.
The Board shall reimburse Board members for reasonable expenses actually incurred while on District business, in accordance with ORS 198.190. These reimbursements shall be for expenses incurred while attending Board Meetings, Special Meetings, and sanctioned Board committee meetings and conferences. Such reimbursement shall extend only to the bona fide expenses of Board members, and shall not include recompense for a spouse’s or companion’s costs. Each
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Board member shall present a statement, supported by appropriate documentation. Examples of reimbursable expenses include:
Meetings for sanctioned Board committees Travel to meetings and community events (e.g., Chamber luncheons) Parking Meals or per diem during the course of a meeting or conference
Expenses falling outside of the above categories would need to be approved by the Board at the next regularly scheduled Board meeting.
Expenses incurred for lodging shall be covered at the actual cost of lodging for single occupancy only. Reimbursement for dual occupancy is acceptable when Board members share a room.
Travel shall be reimbursed at an amount equal to the rate per mile established by the Internal Revenue Service when private autos are used, or the actual cost where commercial transportation is provided.
Meals shall be reimbursed at the actual cost so long as these are reasonable and prudent. It shall be the responsibility of each Board member to prepare and present an account of expenses verified by receipts prior to reimbursement. Such reimbursement requests are to be considered public and shall be attached to the monthly register of bills to be paid.
It shall be the policy of the Board to keep all such financial transactions strictly public in an effort to preserve the public trust. The Board’s quarterly per diem report will be included in the District’s financial report each quarter.
5.8
Vacancies on the Board. It shall be the policy of the Board to declare a position on the Board vacant if: the incumbent dies, resigns, or is removed from office or no longer meets the qualification requirements of ORS 478.050.
In the event any of the above occurs, the Board will, at its next regularly scheduled meeting, deliberate the circumstances, may declare the position to be vacant by a majority vote of the Board, and then notify the Clackamas County Clerk of its decision.
5.9
Filling vacancies in the office of Director shall be in accordance with ORS 198 and ORS 255 as currently drafted or as amended from time to time.
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5.10
When a District election is to be held for the purpose of electing members to the Board, the election officer shall cause to be published in accordance with ORS 255.075 the following information:
Date of the election; Board positions to be voted upon; Latest date candidates may file for office.
The Clackamas County Clerk, serving as elections officer, has total responsibility for the conduct and administration of District elections.
ARTICLE 6: OFFICERS OF THE BOARD
It shall be a policy of the Board to elect officers of the Board during the month of September.
6.1
Under ORS 478.250, the Board shall seat a President, a Vice President, and a Secretary/Treasurer at its September meeting or at such times as the existing officer may resign from their office or vacate membership on the Board. All officers shall be elected annually, with no officer serving more than two consecutive terms in any one office. Officers elected to fill an unexpired term shall serve until the end of their predecessor's term.
6.2
The President of the Board shall preside at all meetings of the Board and shall have the right to offer motions and amendments and to vote on motions put before the Board for action. The President shall sign on behalf of the Board such documents as may require an official signature.
6.3
The Vice-President shall perform all the duties of the President when acting in that capacity.
6.4
The Secretary/Treasurer of the Board or the Secretary/Treasurer’s designee shall be responsible for keeping in the Board minutes an accurate record of all Board business as prescribed in ORS 192.620 and 192.650 regarding the Oregon Public Meeting Law.
6.5
The Secretary/Treasurer shall countersign such official documents requiring two Board members’ signatures.
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ARTICLE 7: POWERS AND DUTIES OF THE BOARD
It is the policy of the Board to exercise those powers granted to it by ORS 478 and to carry out those duties assigned to it as may best meet the fire and life-safety needs of the District.
7.1
Important activities of the Board are the formulation of policies and rules regarding District programs and services. In carrying out its legislative and policy-making responsibility, the Board shall delegate the administrative and executive functions to the Fire Chief.
7.2
The basic manner in which members fulfill their office must be at a regular, special, committee, or workshop meeting, and may be a matter of public record. The method of participation is discussion, deliberation, debate and voting. All members including the President are expected to participate fully in deliberation and voting.
7.3
Board members, individually and collectively, act as representatives of the citizens of the District in maintaining and promoting fire and life-safety needs of the District.
7.4
Board members’ decisions and actions shall best serve the needs of District citizens in light of available resources and information available to the Board at the time such decisions or actions are made.
7.5
The Board encourages members to participate in organizations such as the Oregon Fire District Directors Association, and others with similar benefit to the District. Membership fees shall be borne by the District and reasonable expenses incurred in attending meetings, seminars, and training sessions shall be borne by the District.
7.6
The Board members shall observe the following code of conduct, designed to guide their actions in carrying out their responsibilities. A Board member should strive to respect the authority of the majority and understand his/her role as a board member.
7.7
The Board makes yearly appointments, approvals and reviews. The following guide shall be used to help maintain an efficient flow of District programs and services.
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January Board approval of audit agreement Board approval of Clackamas Emergency Services Foundation budget Progress report regarding the strategic goals as listed in the Strategic Business Plan.
February Election information – submit information for re-election to Board of Directors to the Clackamas County Election Division for May election (odd numbered years).
March Board approval of three-year term renewals to the Clackamas Emergency Services Foundation Board
April Board approval of term renewal for Budget Committee Members Adoption of proclamation for EMS Week in May
May Board review of Economic Indicators Adoption of proclamation for Safety and Health Week in June
June Swearing-in of elected/re-elected Board members (odd numbered years) Board approval of the resolution to adopt the budget, make appropriations, and levy taxes for the next fiscal year
July Progress report regarding the strategic goals as listed in the Strategic Business Plan
August Adoption of proclamation for National Preparedness Month in September
September Annual election of Board officers – President, Vice-President, Secretary/Treasurer Board of Directors’ Policy Manual Review – First reading Adoption of proclamation for Fire Prevention Month in October
October Board committee/liaison assignments determined Board of Directors’ Policy Manual Review - Adoption
November Presentation of Annual Audit Board approval of Budget Officer for the next fiscal year
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December Board approval for District’s Insurance Carrier for next calendar year
7.8
Board shall annually review and participate in the updating of the Strategic Business Plan.
7.9
The Board recognizes that it serves all people of the District and that each citizen of the District has individual political views. Therefore, as a public entity, the Board will not promote or oppose any political committee or promote or oppose the nomination or election of a candidate, the gathering of signatures on an initiative, referendum or recall petition, the adoption of a measure or the recall of a public office holder. However, this section does not restrict the right of individual Board members to support or oppose such measures or express their own personal political views as long as they are not using government resources, facilities, staff, or time to do so. This section also does not prevent the Board from supporting or opposing legislative measures or providing neutral information on any measure, initiative, candidate, initiative, referendum or recall petition.
7.10
The Board shall actively strive to involve the public in the decision making process through periodic contact with community and civic groups.
ARTICLE 8: BOARD ADVISORY COMMITTEES/LIAISONS
It is the policy of the Board to establish advisory committees/liaisons when it is found to be in the best interest of the District to do so.
8.1
It is the policy of the Board to maintain the following standing committees/liaisons (see list in Appendix A):
Capital Projects Committee Clackamas County Coordinating Committee (C4) Liaison Emergency Medical Services (EMS) Committee Executive Committee Foundation Liaison Legislative Committee Interagency Committee Volunteer Association Liaison
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and other special committees/liaisons as deemed necessary. The Board President or designee shall outline the duties and responsibilities at the time of appointment. A Board member(s) shall serve on all standing or special committees. Special committees shall be considered dissolved upon submission of a final report unless their standing is continued by a vote of the majority of Board members.
8.2
The Budget Committee, as a legally mandated committee, shall be considered a standing committee whose duties continue year to year.
8.3
Committees may provide information and serve in an advisory role concerning District matters assigned to them. The Board is responsible for setting priorities and making policy.
8.4
It shall be the responsibility of the Fire Chief to advise the various committees as to the requirements of the Oregon Public Meetings Law (ORS 192.610 through 192.710) and the Oregon Public Records Law (ORS 192.410 through 192.505).
8.5
The Fire Chief shall be responsible for compliance with the Public Meetings Laws. (ORS 192.640)
ARTICLE 9: METHODS OF OPERATION OF BOARD MEETINGS
It is the policy of the Board that all meetings be conducted in accordance with Oregon and federal statutes and rules, the decisions of the courts, and with proper regard to "due process" procedures. In so doing, the Board will seek information from staff and other sources as appropriate, before decisions are made on policy and procedural matters.
9.1
All meetings of the Board are open to the public, except as provided for executive sessions. Notice of all meetings and a copy of the proposed agenda shall be sent to all persons making request in writing, and will be made available to the news media prior to the date of the meeting (ORS 192.610 - 192.690). A nominal fee may be charged for copies of public records in accordance with rules established by the Board. The District will cause the regular meeting date and time to be published monthly in the District newspaper of record.
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9.2
All meetings are to have at least a 24 hour advance notice except in the case of an emergency (ORS 192.640). Board meeting notices are to be distributed to all District stations and facilities and the news media notified.
9.3
Regular meetings of the Board shall be held at the Mt. Scott Fire Station located at 9339 SE Causey Avenue, Happy Valley, on the third Monday of each month at 6:00 pm and on the subsequent Monday if there is a conflict with a holiday. The regular meeting of the Board in January and February of each year will be held on the fourth Monday of the month.
9.4
Special or emergency meetings of the Board may be called by the Board President or by petition from a majority of the Board members or by request of the Fire Chief.
9.5
It is the intent of the Board to encourage attendance and participation at Board meetings by all interested persons and residents of the District.
9.6
In order to accomplish the tasks of the Board in an orderly and expeditious manner, the Board will attempt to limit repetitious testimony and discussion whenever possible so as not to inconvenience those persons bringing business before the Board.
9.7
The President may regulate the order and length of appearances and limit appearances to presentations of relevant points. The President may also permit audience comments relative to a specific motion prior to the final vote of the Board. The degree of audience participation will depend upon time available and the significance of the matter under discussion.
9.8
The Board shall provide in the agenda of its regular meeting a specific time to hear the comments, concerns, and suggestions from its citizens or from visitors with interests in the District.
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9.9
It shall be the policy of the Board to recognize itself as a policy-making body that deliberates at regularly scheduled meetings and each Board member shall make a diligent effort to be present and participate fully.
9.10
Robert's Rules of Order (revised) shall be adopted as the official procedures for conducting Board and committee meetings except where they are in conflict with any other procedures adopted by the Board.
9.11
The Fire Chief, in cooperation with the President, shall prepare an agenda for each meeting and have it available with supporting information, to each Board member at least 48 hours (except weekends) prior to each regular meeting.
9.12
A majority of the members of the Board shall constitute a quorum. The affirmative vote of at least three members present at any meeting having a quorum shall be considered sufficient for action, except for actions required otherwise by law or these policies. If only three members are present, constituting a quorum, a unanimous vote is required to approve a motion.
9.13
Board minutes shall reflect roll call votes at all times unless the vote is unanimous. Any Board member may request that a vote be changed if such request is made prior to consideration of the next order of business.
9.14
Any Board member may append onto the record, at the time of voting, a statement indicating the reason behind the vote, or the reason for abstaining or choosing not to participate in the voting. A Board member shall declare a conflict of interest where such a conflict exists. (ORS Chapter 244)
9.15
Board executive sessions may be attended by representatives of the news media per ORS 192.660 except for those sessions dealing with labor negotiations and litigation against the news medium.
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9.16
The Board recognizes the following as news media organizations eligible to attend executive sessions because they have an established history of meeting the requirements of this policy.
The Oregonian The Clackamas Review/Oregon City News or affiliated newspapers Daily Journal of Commerce, Portland Willamette Week KGW, KATU, KOIN, KOPB and KPTV
9.17
Representatives of the above named organizations shall be permitted to attend executive sessions upon a showing of their credentials. Other news media may attend an executive session if recognized through the procedure set forth in Section 9.19. Representatives of the organization shall provide evidence of their credentials prior to such session.
9.18
Representatives of news organizations not listed in Section 9.16 of this policy may apply for permission to attend executive sessions on behalf of a news organization by filing a request for recognition with the Fire Chief following notice of the meeting and prior to an executive session the organization wishes its representative to attend. The review of the request shall be based upon a determination of the eligibility of the organization under this policy and evidence of the authority of a representative to appear on behalf of that organization. Once approved, the organization shall not be required to re-apply for recognition at future sessions unless the recognition is revoked or there is substantial reason to conclude that the organization is no longer eligible.
9.19
Standards for recognition for determining whether a news organization will be permitted to have its representative attend executive sessions will include the following criteria:
If the organization is a print medium, the organization shall provide evidence of general or associate membership in the Oregon Newspaper Publishers Association. If the organization is a television or radio broadcaster, the organization shall provide evidence of membership in the Oregon Association of Broadcasters. Evidence of membership in the Associated Press shall also be sufficient. Alternatively, the organization may provide satisfactory evidence that it is organized and operated to regularly and continuously publish, broadcast or otherwise disseminate news to the public. The organization is determined to be a business entity that is institutionalized, is regularly represented by multiple personnel with defined roles within the organization.
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The organization that is institutionalized is regularly represented by multiple personnel with defined roles within the organization. The organization is committed and structured to support the terms of ORS 192.660(4) with respect to nondisclosure of information or discussion designated as confidential. The fact that an individual or group of individuals maintains a computer website or “blog” or corresponds with others on a matter does not constitute being a news media organization under this policy.
9.20
A news media organization or representative denied recognition by the Fire Chief under this policy may appeal that decision by giving notice of appeal to the Fire Chief. The Board shall consider the appeal in open session prior to the scheduled executive session and may affirm, reverse or modify the Fire Chief’s determination.
9.21
Cameras or other recording devices may not be used in executive sessions, except for the official executive session tapes made by District staff.
9.22
A representative of a news media organization that has a direct personal interest in the subject of the executive session that would frustrate the purpose of the executive session may be barred from attending.
9.23
By attending the executive session, the news media organization and its representative agree not to print or publicly disclose the discussion at the session (per ORS 192.660(4)) until the Board of Directors has taken official action regarding the subject matter of the discussion.
9.24
The Board may revoke the recognition of a news media organization or a representative if, after notice to the organization or representative, the Board finds that the facts upon which original recognition was granted are no longer true, or upon a finding that the organization or its representative has willfully disclosed information or discussion at an executive session designated as confidential.
ARTICLE 10: MEETING MINUTES, PUBLIC RECORDS
10.1
The minutes of the meetings of the Board shall be maintained in the Administration Office of the
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District and shall provide for information as required by law (ORS 192) and Board policies.
10.2
The Board Secretary or staff designee shall record all proceedings of the Board meetings and file these in chronological order in a book provided for that purpose.
10.3
The official minutes of Board meetings, including supporting documents, shall be open to inspection by the public at the office of the Fire Chief during regular business hours. Minutes of executive meetings are not subject to this provision in accordance with ORS 192. 10.4
The District recognizes the right of any member of the public to inspect nonexempt public records in accordance with guidelines established by the Attorney General of the State of Oregon. When access to District records is granted, examination will be made in the presence of the record custodian regularly responsible for maintenance of the files or by a staff member designated by the Fire Chief. Some records are archived off-site. These may be requested and will be available at the Administration Office as soon as practicable and without reasonable delay. The request must be made in writing and submitted in person, by mail, by fax or by e- mail. (ORS 192.420)
10.5
In accordance with the Oregon Public Records Law, certain records, such as executive meeting minutes and personnel records, are not included in the category of records to which the right of access is to be granted by the Fire District.
ARTICLE 11: DELEGATION OF BOARD AUTHORITY
11.1
The Board has primary responsibility for the approval of District plans and procedures and for the appraisal of the ways in which these decisions are implemented and results obtained. The Board recognizes its authority to delegate specific responsibilities to the Fire Chief for the implementation of the programs and services of the District.
11.2
The Board will approve a position description for the Fire Chief. The Board will negotiate and enter into a contract with the Fire Chief which specifies the terms and conditions of employment.
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11.3
At such time that a vacancy occurs or is imminent in the Fire Chief's position, the Board President shall appoint a committee to begin the recruitment and selection process.
11.4
The Fire Chief shall serve as executive officer of the District and shall have the responsibility for:
preparing the agenda in accordance with Section 9.11 for each meeting, attending all Board meetings, unless excused, and participating in deliberations of the Board as required; bringing to the attention of the Board matters requiring its consideration; reporting periodically to the Board on the progress of programs in the District; reporting to the Board appointments, demotions, transfers, and dismissals in accordance with the policies of the Board and Civil Service Board as applicable.
11.5
The Board delegates to the Fire Chief the function of specifying the required actions and designing the detailed arrangements under which the District will be operated. Such Standard Operating Procedures will detail the operations of the District.
ARTICLE 12: FIRE DISTRICT LEGAL COUNSEL
12.1
It shall be the responsibility of the Board to select legal counsel to represent the legal needs of the District. The Board shall have the responsibility to seek the advice of legal counsel whenever it is unclear regarding legal questions or whenever an action being considered by the Board may result in placing the District in legal jeopardy. When legal counsel is needed, the Fire Chief will make the contact regarding the issue in question unless the matter is in regards to the Fire Chief. If this is the case, the Board President or designee will initiate contact with legal counsel. Notwithstanding the above generally- applicable rule, a Board Member may make direct, confidential contact with legal counsel if state or federal law requires that Board member to keep the information conveyed to counsel confidential. If possible, legal counsel will notify the Fire Chief or the Board President of such contact without divulging any confidential information.
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ARTICLE 13: FIRE DISTRICT POLICY ON TAX INCREMENT FINANCING (URBAN RENEWAL) DISTRICTS.
13.1
The Board establishes the following general policy relating to urban renewal districts and tax increment financing. The proposed creation of each urban renewal district, or proposed amendments to existing urban renewal plans that increase the maximum indebtedness shall be individually reviewed and scrutinized by staff for economic and operational impact. Results of these findings will be reported to the Board.
13.2
ORS 457.085 requires that urban renewal agencies "shall consult and confer" with each affected taxing district prior to presenting an urban renewal plan for approval, but does not require consultation with such districts during a plan's development. Therefore, the District shall monitor municipalities within its jurisdiction for activity relating to both urban renewal districts and plan amendments and will notify such municipalities of the District’s desire for early consultation and involvement.
13.3
ORS 457.085 (5) provides that any written recommendations of the governing body of a taxing district affected by a proposed urban renewal plan shall be accepted, rejected or modified by the governing body of the municipality in adopting the plan. Accordingly, it shall be the policy of this Board to specify to the governing body of the municipality approving the plan, in writing, any of its recommendations that are not included in the proposed plan.
13.4
Staff shall evaluate each proposed urban renewal plan and plan amendment that increases maximum indebtedness, for its short-term and long-term economic costs and benefits, and for its operational impact on the District. Such evaluation shall compare the costs and benefits with and without the urban renewal plan or amendment, as appropriate. Upon completion of this evaluation, staff will present a report to the Board.
13.5
In supporting our municipal partners’ efforts to create jobs and promote economic development, the Board believes that properly-constructed urban renewal plans that attract private investment, alleviate blighted areas and increase assessed value can ultimately benefit all public service providers. The staff and Board will continue to dialogue with the sponsoring agency prior to deciding whether to support, oppose, recommend changes, or remain neutral regarding the proposed urban renewal plan.
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13.6
Believing that upon reaching a plan’s maximum indebtedness urban renewal plans should be retired, the Board will generally oppose plan amendments that seek to increase maximum indebtedness.
13.7
Upon review of staff's evaluation and report on a proposed urban renewal plan or plan amendment the Board may:
Support the proposed urban renewal plan or plan amendment when the use of tax increment finance (TIF) is limited, generally, to the types of projects which have been shown to be effective in encouraging private investment, thereby increasing assessed value. Support the proposed urban renewal plan or plan amendment when the urban renewal plan does not rely exclusively on TIF but, rather, includes other funding sources such as general fund revenues, general obligation bonds or grants. Oppose approval of the proposed urban renewal plan or plan amendment when TIF is used to fund public amenities that are not shown to be effective in encouraging private investment. Oppose approval of the urban renewal plan or plan amendment when the use of TIF is proposed to fund improvements which are either outside of the urban renewal area or, to the extent that such improvements serve identified needs which are outside of the urban renewal area, is disproportionate to the relationship (assessed value or territory) of the urban renewal area to the balance of the jurisdiction. Oppose approval of the urban renewal plan or plan amendment when existing or anticipated District resources are insufficient to meet the anticipated demand caused by proposed plan-supported development. Recommend or request changes that improve the urban renewal plan or plan amendment; and support, oppose or remain neutral pending the city or county addressing those changes.
ARTICLE 14: DISTRICT POLICY ON ENTERPRISE ZONES TAX ABATEMENT
14.1
The Clackamas Fire District #1 Board of Directors recognizes that ORS 285C.050 to 285C.250 authorize cities, counties and port authorities to establish Enterprise Zones (EZones). The stated purpose of an EZone is to provide an incentive to certain businesses to make investments in taxable property and to provide additional family-wage employment in the community by allowing deferral of ad valorem taxes on the new investment property for three or five years, referred to in the statutes as tax exemption. The assumptions are that the program will encourage employers within the EZone to make investments in taxable property that would not otherwise be
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made, that the new property will result in the creation of new local jobs that would not otherwise be available, and that the investment property will remain as a valuable addition to the tax base after the tax exemption expires.
14.2
The process for creating an EZone requires that the sponsoring city, county or port authority submit the proposal to the Oregon Economic and Community Development Department for review and approval. ORS 285C.067 further requires that the sponsor consult with all taxing districts within the proposed EZone before submitting the application.
14.3
The Board adopts this policy on behalf of the District with respect to any property that is subject to the taxing authority of the District or to a contract for the services of the District. This policy shall provide guidance to local governments sponsoring EZones as to the position of the District on those EZones, and to the Fire Chief or his designee in responding to opportunities for meetings or consultation with those sponsoring agencies.
14.4
The Board appreciates the importance of providing incentives for investments and job creation that an EZone may provide, so long as the deferment of taxes payable to the District does not impose a financial burden on District resources and require that the District provide fire and life safety services to the beneficiary without resources to do so. Ad valorem property taxes are virtually the only source of funds by which the District provides firefighting and emergency medical aid to the Clackamas County community. Providing for new taxable property and exempting it from the tax rolls means that the District must protect the property and the employees without the funds to do so. It is the Board’s strong view that, if sponsoring agencies fail to consider carefully the impact of tax exemption on the District’s ability to provide fire and life safety services, or if they waive or fail to implement the conditions provided by state law with respect to EZones, the very purpose of the program is defeated.
14.5
The Board requires as a condition of its assent to tax exemption that an agency sponsoring an EZone provide for an agreement with the applicant for tax-exemption providing for annual payment to the District during the term of tax exemption an amount equal to 30 percent of the District’s current tax rate applicable to the exempt property to reimburse the District for that portion the District levy representing the direct cost of fire and emergency services for the exempt property.
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14.6
The Board welcomes the opportunity for the District to review the terms and provisions of any proposed EZone on a case by case basis, but by the adoption of this policy serves as notice of the Board’s concerns regarding these issues:
Existing EZone boundaries or exemption of taxable property should not be amended unless the sponsor, in consultation with the District, concludes that the amendment is in the best interests of the community at large and will not diminish the District’s ability to provide services. Tax exemption granted to an eligible business should not be extended unless all terms of the original tax exemption grant, including the number of employees to be hired and the wages to be paid, have been met in full for the entire exemption period. Original requirements for tax exemption granted by a sponsor should not be amended, altered or waived if such action would reduce, eliminate or materially alter the requirements that were presented to the District as the conditions for the tax exemptions being granted, including without limitation the base wages to be paid and employee addition requirements. The Board may consider EZone proposals on a case by case basis, but generally will not support EZone applications for tax exemptions that propose primarily additions of machinery or equipment or upgrades, as such improvements generally do not add assessed value at the end of the exemption period due to depreciation, wear and tear or obsolescence, defeating the concept of added taxable value in the long term. Sponsoring agencies should require that applicants for tax exemption include proposals to enhance the level or efficiency of local public services within the proposed EZone, including firefighting and police services. The Board generally opposes any termination of the existing statutory sunset provisions for EZones. The District further opposes the creation of EZones on land that is or has formerly been designated as an urban renewal area.
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APPENDIX A CFD#1 BOARD COMMITTEES/LIAISONS 2016/2017 2017/2018 Staff Liaison
CAPITAL PROJECTS COMMITTEE: To provide Board oversight and input into Trotter Trotter Chief Charlton/ the District’s long-range capital needs. Quarterly (Minimum) Wall Wall Finance Director Christina Day
CLACKAMAS COUNTY COORDINATING COMMITTEE (C4) LIAISON: To Blanton Alt.: Trotter Chief Charlton provide Board representation to neighboring areas with which the District has Alt.: Syring significant relationships. Monthly.
EMS COMMITTEE: To provide input into the EMS service delivery system Syring Cross Division Chief issues related to CFD1 from an elected representative’s perspective. To provide Alt.: Wall Joseph Bill Conway Board representation with TVF&R and Lake Oswego Fire Dept. in providing consulting services regarding the EMS Consortium according to ORS 190. Quarterly (Minimum)
EXECUTIVE COMMITTEE: To provide a forum to enable the Board to review Joseph Syring Chief Charlton the annual performance of the CEO and to perform other duties as assigned by the Wall Wall Board Chairperson. Semi-annually (Minimum) Alt.::Joseph
FOUNDATION LIAISON: To provide timely updates and information to the Blanton Trotter Chief Charlton Board on the affairs of the Foundation. The Chairperson shall appoint a Board Alt.: Trotter member to act as a liaison between the Board and the Clackamas Emergency Services Foundation (Foundation). The liaison shall attend the bimonthly Foundation meetings and provide updates at the monthly Board meetings.
LEGISLATIVE COMMITTEE: To provide a forum for staff and Board Joseph Joseph Chief Charlton representatives to discuss the political implications of Board action and impacts of Syring Wall legislative proposals on the District. Quarterly (Minimum)
INTERAGENCY COMMITTEE: To provide Board representation to other Joseph Joseph Chief Charlton governmental agencies that the District serves or has significant relationships with. Trotter Syring Quarterly (Minimum) Alt.: Trotter
VOLUNTEERS’ ASSOCIATION LIAISON: To provide Board representation at Syring Syring Battalion Chief the Volunteer Association meetings. Quarterly (Minimum) Alt.: Trotter Alt.: Trotter Steve Deters
Revised 01/22/2018 OB-3
Clackamas Fire District #1 Memo
To: Board of Directors Fire Chief Fred Charlton From: Fleet Director Bill Bischoff CC: Deputy Chief Ryan Hari Date: September 17, 2018 Re: Fleet Maintenance Intergovernmental Agreements
Background Attached are the three Fleet Maintenance Intergovernmental Agreements that the Fire District has with Canby Fire District #62, Gladstone Fire Department, and Lake Oswego Fire Department. Canby Fire has had an IGA with CFD1 since July 2015, Gladstone Fire since July 2016, while Lake Oswego has been maintained since July 2017.
Each agency pays the same labor rate that has been established, but they all have a separate fleet analysis that determines the total amount invoiced each month. Staff continually manages and changes each individual fleet analysis as needed to help determine an accurate labor total to prevent the District from subsidizing another agency’s maintenance. We are currently evaluating the need to adjust the labor rate to accommodate the labor cost increase. A letter regarding the cost increase will be sent to each of these agencies prior to the notification deadline of October 1, 2018.
Staff is also working on the labor rate worksheet to include the new Fleet/Logistics Building and the use of an established amortization amount to be included in the equation. This will also aid with every agency paying their part as the agreements continue and to help make data driven decisions for any future changes.
Our Fire District benefits from these IGAs as well. The justified additional personnel bolsters our maintenance staff to give us more depth and allows us to be more flexible and efficient when it comes to maintaining our own fleet. The fees charged to the other agencies also help with the overall costs of the fleet program.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 R-1b Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Deputy Chief Doug Whiteley Re: Business Services Division Monthly Report – August 2018
Prepared for the Board of Directors’ Planning Retreat. Attended the monthly testing meeting with staff. Attended the Oregon City Chamber Board Meeting. Attended several Oregon City Rotary functions. Prepared for the Fire District Planning Retreat. Met with staff to develop the Chief Officer transition plan for the Fire Prevention Division. Reviewed job description and testing packet for upcoming Captain’s test. Bargaining with the Local 1159. Bargaining with the Battalion Chiefs. Attended the Happy Valley Concert in the Park First Responder Night. Attended field promotional ceremony for new Lieutenant. Met with Emergency Manager regarding Emergency Preparedness month plan. Met with staff regarding development plans. Attended presentation regarding Return to Work Program. Met with Clackamas County Elections Office. Attended various divisional staff meetings. Worked with Legal Counsel. Participated in the Pickathon safety walk through. Helped coordinate the 2018 Strategic Planning Retreat. Helped coordinate and prepare for the 2018 Board Retreat. Visited potential venues for the Clackamas Emergency Services Foundation’s 2019 Auction/Dinner Fundraiser.
Respectfully submitted,
Deputy Chief Doug Whiteley
1
Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Data Systems Manager Shelby Hopkins Re: Data Management Monthly Report – August 2018
Munis: Project Team attended 9 implementation days of the HR/Payroll modules. Hosted Munis Phase I & II Project Team Recap session.
FireRMS/ePCR (Zoll): Continued utilizing CAD feed into FireRMS established by My Fire Rules. Status meeting with Tri-Tech for establishing long-term CAD feed. Hosted Project Team demonstration of ESO Software.
Data: Monitored Cost Recovery Billing to EF Recovery. Claims Summary Report as of August 31, 2018:
Pre-Plans/Mapping: Continued work on pre-plan updates. Assisted County GIS with hydrant verification project. Exchanged mapping data with County GIS for assistance with mapping needs.
Workforce TeleStaff: Assisted finance with new payroll export file for Munis. Callboard training at Station 7.
Respectfully submitted,
Data Systems Manager Shelby Hopkins
2 R-1b.1 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Assistant Fire Marshal Brian Stewart Re: Fire Prevention Division Monthly Report – August 2018
Engineering Fire Prevention staff reviewed 104 buildings and land use projects in the month of August 2018. In addition, 25 tenant remodel inspections were conducted, as well as 14 new construction inspections.
Enforcement A total of 463 inspections were carried out in the month of August 2018. These include fire and life safety inspections, special inspections completed by the Fire Prevention staff, and the business inspections completed by the fire companies.
Public Education Fire Prevention staff and companies conducted or participated in a number of community activities:
Aug 4 Station 3 Thiessen Hill Community Festival Aug 7 Various National Night Out Aug 9 Station 8 First Responder Night - Riverbend Mobile Park Aug 10 FMO/Station 2 Sugamo Junior High and High School Station Tour Aug 11 Station 2 Linwood Neighborhood Association Community Picnic Aug 11 FMO/Vols/St19 Celebration of Life for Eric Nedelisky Aug 15 FMO Clackamas County Fair Senior Day Aug 18 Station 3 Oak Grove Trolley Trail Fest Aug 18 Station 3 Neighborhood Block Park Blanton Street Aug 21 FMO JFS Screening Aug 21 Station 8 Summer Camp at My Gym Children's Fitness Center Aug 23 FMO/Various Concert in the Park - First Responder Night - The District Aug 25 FMO/Station 15 Deluxe Station Tour Windermere Cameron McCredie Aug 25 FMO Sunnyside Farmer's Market Aug 28-30 FMO Visit NCSD Schools - Flyer Delivery - Hilltop Health & Safety Fair Aug 29 Station 2 Station Tour Sunshine Early Learning Center
3 Note: The following are areas of interest on specific topics or items that have received additional staff time beyond what is noted above.
FMO
Staff is preparing for the Hilltop Health and Safety Fair at the Oregon City Hilltop Mall. The event is scheduled for Saturday, September 15th. Preparations are also being made for October’s Fire Prevention Month. There will be an open house at a different community fire station each Saturday in October. See attached flyer for station location and times.
The fire danger level moved back down to HIGH on August 28th. While at this danger level, the Fire District allows for recreational fires.
Inspector DeLair completed requirements for DPSST Fire Investigator.
Staff attended High Rise “Down and Dirty” Drill in Milwaukie. It was an opportunity to gain knowledge about the operational process in firefighting these buildings and how resources are allocated and organized.
Staff members attended and presented courses in the Fire Officer I Academy.
AFM Stewart, BC Slater and DC Whiteley continue to work on the transition plans for October’s FMO leadership transition.
Respectfully Submitted,
Assistant Fire Marshal Brian Stewart
4 CLACKAMAS FIRE DISTRICT #1 FIRE PREVENTION AND SAFETY ACTIVITIES - COME VISIT US! OCTOBER FIRE STATION OPEN HOUSES Look for places that fire could start. Take a good Saturday, look around your home and identify potential fire hazards and work to make the situation safer. October 6, 2018 1:00-3:00pm at Fire Station 15 624 7th Street Oregon City, OR
Listen for the sound of the smoke alarm. You Saturday, could have only minutes to escape safely once October 13, 2018 the smoke alarm sounds. Go to your outside 1:00-3:00pm at meeting place, which should be a safe distance Fire Station 6 from the home and where everyone should meet. 12901 SE King Rd. Happy Valley, OR Saturday, October 20, 2018 1:00-3:00pm at Learn two ways out of every room and make sure Fire Station 3 all doors and windows leading outside open 2930 SE Oak Grove Blvd. easily and are free of clutter. Milwaukie, OR Saturday, October 27, 2018 1:00-3:00pm at Fire Station 19 20100 SE Hwy. 212 Damascus, OR Wednesday, October 31, 2017 A FREE day of fun, Saturday, September 15, 2018 health, and safety 10:00am-2:00pm 6:00-8:30pm at events for the whole Danielson Hilltop Mall Fire Station 18 family! 358 Warner Milne Road, 32200 SE Judd Rd. Oregon City, OR 97045 Eagle Creek, OR
Clackamas Fire District #1 Fire Prevention Phone: 503-742-2660 For more information visit www.clackamasfire.com 5 2018 Inspections January - August Assigned To Actions Scheduled # Done % Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 1457 814 55.87% 2 YEAR PREVENTION OFFICE 750 576 76.80% HAZ MAT INSPECTION 30 11 36.67% ANNUAL SELF INSPECTION 95 38 40.00% APARTMENT PROGRAM 1 YEAR 377 225 59.68% 4 YEAR PREVENTION OFFICE 115 105 91.30% Division, Fire Marshal Office Grand Total 2838 1769 62.33% Station, Station 1 COMPANY 2 YEAR INSPECTION 10 10 100.00% COMPANY 4 YEAR INSPECTION 35 34 97.14% Lock Box 21 5 23.81% TARGET HAZARD WALK THRU 13 3 23.08% Station, Station 1 Total 79 52 65.82% Station, Station 10 COMPANY 2 YEAR INSPECTION 6 2 33.33% Lock Box 7 6 85.71% TARGET HAZARD WALK THRU 5 2 40.00% Station, Station 10 Total 18 10 55.56% Station, Station 11 Lock Box 5 3 60.00% TARGET HAZARD WALK THRU 3 1 33.33% Station, Station 11 Total 8 4 50.00% Station, Station 14 Lock Box 3 0 0.00% TARGET HAZARD WALK THRU 18 5 27.78% Station, Station 14 Total 21 5 23.81% Station, Station 15 COMPANY 2 YEAR INSPECTION 33 19 57.58% COMPANY 4 YEAR INSPECTION 3 2 66.67% Lock Box 8 2 25.00% TARGET HAZARD WALK THRU 10 0 0.00% Station, Station 15 Total 54 23 42.59% Station, Station 16 COMPANY 2 YEAR INSPECTION 65 44 67.69% COMPANY 4 YEAR INSPECTION 6 4 66.67% Lock Box 4 1 25.00% TARGET HAZARD WALK THRU 12 4 33.33% Station, Station 16 Total 87 53 60.92% Station, Station 17 COMPANY 2 YEAR INSPECTION 43 24 55.81% COMPANY 4 YEAR INSPECTION 2 2 100.00% Lock Box 3 1 33.33% TARGET HAZARD WALK THRU 6 2 33.33% Station, Station 17 Total 54 29 53.70% Station, Station 18 Lock Box 1 0 0.00% TARGET HAZARD WALK THRU 4 0 0.00% Station, Station 18 Total 5 0 0.00%
6 Station, Station 19 TARGET HAZARD WALK THRU 1 0 0.00% Station, Station 19 Total 1 0 0.00% Station, Station 2 COMPANY 2 YEAR INSPECTION 24 20 83.33% COMPANY 4 YEAR INSPECTION 36 33 91.67% Lock Box 13 6 46.15% TARGET HAZARD WALK THRU 12 6 50.00% Station, Station 2 Total 85 65 76.47% Station, Station 3 COMPANY 2 YEAR INSPECTION 64 62 87.50% COMPANY 4 YEAR INSPECTION 35 32 68.57% Lock Box 9 3 33.33% TARGET HAZARD WALK THRU 18 7 38.89% Station, Station 3 Total 126 104 82.54% Station, Station 4 COMPANY 2 YEAR INSPECTION 8 8 100.00% COMPANY 4 YEAR INSPECTION 46 23 50.00% Lock Box 5 2 40.00% TARGET HAZARD WALK THRU 14 8 57.14% Station, Station 4 Total 73 41 56.16% Station, Station 5 COMPANY 2 YEAR INSPECTION 48 48 100.00% COMPANY 4 YEAR INSPECTION 2 2 100.00% Lock Box 2 2 100.00% TARGET HAZARD WALK THRU 2 0 0.00% Station, Station 5 Total 54 52 96.30% Station, Station 6 COMPANY 2 YEAR INSPECTION 19 16 84.21% Lock Box 4 0 0.00% TARGET HAZARD WALK THRU 4 1 25.00% Station, Station 6 Total 27 17 62.96% Station, Station 7 COMPANY 2 YEAR INSPECTION 20 12 60.00% COMPANY 4 YEAR INSPECTION 2 2 100.00% Lock Box 5 1 20.00% TARGET HAZARD WALK THRU 2 1 50.00% Station, Station 7 Total 29 16 55.17% Station, Station 8 COMPANY 2 YEAR INSPECTION 62 54 87.10% COMPANY 4 YEAR INSPECTION 13 13 100.00% Lock Box 16 3 18.75% TARGET HAZARD WALK THRU 15 0 0.00% Station, Station 8 Total 106 70 66.04% Station, Station 9 COMPANY 2 YEAR INSPECTION 4 4 100.00% COMPANY 4 YEAR INSPECTION 1 1 100.00% Lock Box 9 9 100.00% TARGET HAZARD WALK THRU 7 6 85.71% Station, Station 9 Total 21 20 95.24% Grand Total 848 561 66.16%
7 2018 Special Inspections August Assigned To Actions # Done Division, Fire Marshal Office ENFORCEMENT ASSIST 2 FINAL INSPECTION 4 FIRST REINSPECT 36 NEW BUSINESS INSPECT 20 NEW CONSTRUCTION INSPECTION 14 PLAN REVIEW 103 SPECIAL INSPECTION 12 TENANT IMPROVEMENT 25 Division, Fire Marshal Office Total 217 Grand Total 217
8 2018 Estacada Inspections January - August Assigned To Actions Scheduled # Done % Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 102 58 56.86% 2 YEAR PREVENTION OFFICE 33 30 90.91% APARTMENT PROGRAM 1 YEAR 3 0.00% Division, Fire Marshal Office Total 138 88 63.77% Grand Total 138 88 63.77%
2018 Estacada Inspections August Assigned To Actions # Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 15 2 YEAR PREVENTION OFFICE 3 Division, Fire Marshal Office Total 18 Grand Total 18
2018 Estacada Special Inspections August Assigned To Actions # Done Division, Fire Marshal Office FIRST REINSPECT 2 NEW BUSINESS INSPECT 5 PLAN REVIEW 14 APARTMENT PROGRAM 1 YEAR 4 Division, Fire Marshal Office Total 18 Grand Total 18
9 False Fire and Medical Alarm Responses Information within this category will be used for the purpose of cost recovery pursuant to Ordinance 09-01
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0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2015 87 72 95 100 117 110 82 83 89 106 105 89 2016 78 78 86 87 73 104 65 107 107 126 93 88 2017 132 92 86 126 116 84 113 143 111 144 118 117 2018 94 96 100 102 101 115 130 127
Monthly Average
2015 95 Incidents 2016 91 Incidents 2017 115 Incidents 2018 108 Incidents
10 Clackamas Fire District #1 2018 Structure Fire Cause of Ignition
Cause under investigation 2 2%
Cause undetermined after investigation 15 18% Cause, other Unintentional 5 37 6% 44%
Failure of equipment or heat source 20 24%
Act of Nature Intentional 0 6 0% 7%
Year Fire Cause of Ignition Incidents % 2015 Cause under investigation 0 1.98% Cause undetermined after investigation 11 12.79% Cause, other 1 1.16% Failure of equipment or heat source 15 17.44% Intentional 5 5.81% Unintentional 54 62.80% 2015 Total 86 100.00% 2016 Act of Nature 2 2.56% Cause under investigation 1 1.28% Cause undetermined after investigation 11 14.10% Cause, other 2 2.56% Failure of equipment or heat source 9 11.54% Intentional 4 5.13% Unintentional 49 62.80% 2016 Total 78 100.00% 2017 Act of Nature 2 2.35% Cause undetermined after investigation 17 20.00% Cause, other 1 1.18% Failure of equipment or heat source 18 21.18% Intentional 8 9.41% Unintentional 47 55.29% 2017 Total 93 100.00% Data on 111-Building Fire's only within Clackamas Fire Dist. FMZ's Data Excludes: Cooking and Chimney Fires
11 SAFETY
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Battalion Chief Assistant Fire Marshal Brian Stewart Re: Safety Division Monthly Report – August 2018
Safety Committee – No meeting this month.
Facility Safety Inspections – Safety Committee members completed quarterly hazard identification inspections of stations and other district facilities.
BC Stewart deployed to Garner Complex and Taylor Creek fire as line safety officer for two weeks through August 4th. BC Stewart deployed for several days to the Stubblefield Fire on August 19th.
Safety will transition to BC Hopkins in October.
Respectfully Submitted,
Battalion Chief/Assistant Fire Marshal Brian Stewart
12 R-1b.2 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: HR Manager Trish Noble Re: Human Resources Division Monthly Report – August 2018
Monthly HR Testing meeting with Training staff
Held TeleStaff training with Station 7
Completed roster moves in TeleStaff
Participated in Munis Training for HR/Payroll
Created a ranking chart for the Civil Service Commissioners
Updated/cleaned up all suppression staff’s conflagration related certifications
Created new employee files/forms and sending related documentation to staff
Updated employee files with certifications, change of address, assignment changes, etc.
Daily maintenance of TeleStaff for wildland conflagrations
Continued work on HR related Munis forms
Updated new employee orientation binders with July 1 changes
LBG Advisors:
o Working with Kris and Stacie on OON claims that are in the process of negotiations with HST.
o There has been approximately 7 or 8 rejections with Pre-Authorizations and penalties occurring. LBG is researching to see if there is a logically explanation as to why. It may have something to do with members failing to replace their card with the new one that came in the mail.
Retiree Benefits
o Meeting with Finance and HR to get the status of the Retiree statements. It was determined that Finance would be cleaning up discrepancies. Halee and I have been working a lot together to fix these. Once these are complete, Finance will send out statements utilizing the excel spreadsheets and not send out Munis invoices.
Munis benefit data imported to ERP
Board Retreat preparations
13 Contacted neighboring districts / departments to research organizational development tools
Tactical Athlete presentation for reduced on and off the job injury down time
Tuition reimbursement requests processed
Temp hire processing
ODOT Random Drug Testing final setup and policy review
Worker’s Comp claims and return to work
Respectfully submitted,
Human Resources Manager Trish Noble
14 R-1b.3
Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: ITS Director Oscar Hicks Re: Information Technology Services Division Monthly Report – August 2018
Initiated:
NetVault / QueStor – Data Backup and DR platform Information Security Awareness (October – National Security Awareness Month) ITS Optimization / Audit Survey (defining business requirements)
In Progress/On-going:
Enterprise Information Security (InfoSec) Management E-Mail Archive upgrade (MailStore) ESRi software fix/update Setting up Exchange 2016 with cluster topology Continuous work with the CMT MAJCS configuring Inform Mobile and troubleshoot issues, Testing new Version of Mobile CAD for deployment next month. MDC setup & Configuration for Ready Reserve apparatus Intercom Station 19 Updating Remote Virtual Desktop Image to Windows 10 Meraki device testing MS Windows 10 migration MS Office 2016 migration
Completed:
Logistics equipment setup and install VMware vCenter reconfiguration complete to scale our infrastructure Cradle Point Mobile Network upgrades AVIDs workstations all redeployed for phase 2 Inform Mobile CAD installed on AVIDS workstations
Respectfully submitted, IT Director Oscar Hicks
15 R-1c Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Deputy Chief Ryan Hari Re: Emergency Services Division Monthly Report – August, 2018
.
Continued work on the Station 16 and 19 construction projects.
Attended weekly Owner/Architect/Contractor meetings for all construction projects.
Met with an architect regarding potential future upgrades to the Training Center building.
Continued work on the collective bargaining process with Local 1159.
Attended Fire Defense Board meeting at Molalla ODF.
Continued work on the Fire District’s hazardous materials program.
Participated in the monthly Clackamas Water Rescue Consortium meeting.
Participated in the CCOM Director recruitment process.
Interviewed AA entry level candidate.
Worked on several Finance Division projects.
Participated in the monthly operations meeting.
Respectfully submitted,
Deputy Chief Ryan Hari
1
Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Fleet Director Bill Bischoff Re: Fleet Services Division Monthly Report – August 2018
During the month of August, the following are some of the major items that Fleet Maintenance personnel addressed:
Engines 2-122 E307- Complete PM, coolant leak, and other write ups 2-124 E319- PM and other write ups- Sent to Hughes for PUC pump warranty repair. 2-128 E301- PM and write ups 2-113 E326- AC compressor, water pump, other write ups
Trucks/ Heavy Rescue 2-207 T308- Rear differential replacement and other warranty items 2-361 HR325- PM, rear springs, and other write ups
Brush Rigs/ Water Tenders/ Boats 3-321 BR312- Running poorly and dies while driving at times. 3-320 BR310- Post conflag PM and write ups 2-334 WT324- Post conflag PM and check out
Staff Vehicles/ Medic 2-527 EM1- PM and brakes. New engine service to complete break in period 2-445 M303- PM and write ups 2-446 M316- PM and write ups 2-507 Prevention- PM and ball joints
Other Items Fleet stripped the old Canby BC rig that was wrecked on a conflag and the insurance company totaled the vehicle. Radios and other items will be installed in new BC rig, but we helped remove old one from service. The annual aerial testing was completed on most of the District’s aerial apparatus. Gladstone field repairs as well as in-shop PM and CM work on their pumper and on other IGA apparatus. Fleet continues to move into the new building and figure out our new normal with the new set up. Everyone is very excited and happy with the new facility. We should have a final very soon.
Respectfully submitted,
Fleet Director Bill Bischoff
2 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Logistics Manager DeAnn Cordes Re: Logistics Division Monthly Report – August 2018
The following summary of work includes those activities completed within Logistics.
Logistics filled and delivered 344 orders entered into Munis. This is up 22.42% from August of last year.
Filled and delivered 34 controlled medication orders; which is down 24.24% from August of last year. Logistics delivered Foundation funds to crews who were in need of them. Logistics continues to perform deliveries on Tuesdays and Fridays or as needed.
Staff attended and represented Logistics at the EMS Committee meetings this month. Safety inspections take the place of the August Safety Committee meeting.
Staff attended a Munis Phase I and II recap meeting. This meeting was with a group of core/daily users to talk about challenges and opportunities. It was a great round table discussion. The decision was made to meet quarterly.
Later in the month, Logistics’ staff moved their offices into the new building. We are still waiting on shelving for the secure storage so many of our stock items are still in the old building. We hope to be fully moved in by the end of September.
With the help of light duty Apparatus Operator Ryan Savage, the second set of turnouts have been distributed to line staff. The gear these are replacing are 2007/2008 and older turnouts. The turnouts that have reached 12 years of life are being taken out of service. This gear is marked non-fire and is used during non-firefighting activities such as drill, new recruit training, etc.
Staff is preparing for the next Volunteer Recruit Academy. Bags will be assembled and ready for distribution on September 8th.
Respectfully submitted,
Logistics Manager DeAnn Cordes
3 R-1c.1 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Division Chief Bill Conway Re: Emergency Medical Services and Training Division Monthly Reports – August 2018
The following summary of work includes those activities completed within the EMS and Training Divisions. Additional reports are included from the Training Chief, Medical Services Chief, EMS Training Officer, Community Paramedic, as well as the monthly community CPR report from Cascade Training. Attended Clackamas Fire EMS Committee meeting.
Met with Clackamas County fire agencies and AMR to discuss a possible collective move towards implementing a data dashboard program that would assist in facilitating county=wide quality assurance
Attended District Board meeting
Taught Hands Only CPR Train-the-Trainer to City of Happy Valley employees with Chief Santos (approx. 30 city employees were taught)
Attended Board retreat planning meeting
Attended Training division weekly staff meetings
Attended Clackamas Fire Operations meeting
Helped facilitate the Hands Only CPR project during intermission of the Happy Valley concert in the park featuring the band The District. This brought our total number of citizens taught Hands Only CPR to over 50,000!
Chaired the Clackamas County EMS Council Operations Subcommittee meeting
Attended the Tactical Athlete presentation hosted by our Wellness Division
Attended AVIDS content management meeting
Participated in Public Based EMS Committee tele meeting
Assisted in the search efforts for Meighan Cordie
Respectfully submitted,
Division Chief Bill Conway
4 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Medical Services Chief Josh Santos Re: Emergency Medical Services Division Monthly Report – August 2018
Facilitated medical director and resident in two ride alongs Facilitating student intern working on senior project in fire and EMS Attended EMS Committee Meeting Attended PACE Exercise planning session – Regional disaster training exercise Worked with finance to establish plan for managing and allocating funds awarded by System Enhancement to assist with the opioid pilot project, Project Hope Attended the Fire-Rescue International conference hosted by the International Association of Fire Chiefs in Dallas, Texas Attended the Ben Franklin Medal of Valor ceremony in support of our HR305 crew who were awarded this prestigious honor Attended monthly Operations meeting Continued work on Community Paramedic CAD/RMS/Data collection process Met with Clackamas County fire agencies and AMR to discuss a possible collective move towards implementing a data dashboard program that would assist in facilitating county-wide quality assurance Attended Board retreat planning meeting Assisted DC Conway in teaching a hands only CPR Train-the-Trainer session to the City of Happy Valley employees (approx. 30 city employees were taught) Attended EMS Council Subcommittee meeting Assisted in the search efforts for Meighan Cordie Completed patient follow-up for crews, fostering clinical improvement.
Respectfully submitted,
Medical Services Chief Josh Santos
5
Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Community Paramedic AmyJo Cook Re: Emergency Medical Services Division Monthly Report – August 2018
Assisted homeless community member with acquiring housing Assisted community member with connecting with continuation of care outside the 911 system Assisted Adult Protective Services with three home visit/consults Conducted six home visits for crew referred patients Attended required training for accepting/storing/administering flu vaccines from the state Conducted six Project Hope contacts Attended high 911 user meeting Attended Community Paramedic Program meeting with Kaiser staff Assisted community member in obtaining General Assistance funds from Social Security Assisted with sustenance for Project Hope client
Respectfully submitted,
Community Paramedic AmyJo Cook
6
Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: EMS Training Officer Mike Verkest Re: Emergency Medical Services Division Monthly Report – August 2018
Participated in East Clackamas County EMS Association Meeting- Timberline 2019 Participated in August EMS and EPIC Committee Meeting Planning beginning for regional PACE Exercise for May 2019 Began work with Clackamas County Strangulation Workgroup Attended and became chair of the Clackamas County EMS Council Ops-Subcommittee MAT Workgroup meeting, preparing for October 2018 MAT Attended Oregon Health Authority Professional Standards and Education Update Webinar ASA Planning meeting with DC Conway and MSC Santos Performed multiple ADORE Training and FTO Training sessions Recorded two EMS Training quickies Coordinated two EMS/Logistics Meetings to enhance visibility on medication shortages. This is an ongoing meeting and will include Dr. Warden. Attended a meeting with Data, Ops, FMO and EMS for ESO Demo Attended the monthly and weekly Training Division Staff meetings Coordinating Volunteer EMS Workgroup with ATO Webster and VFF Thiele
Respectfully submitted,
EMS Training Officer Mike Verkest
7 Cascade Healthcare Services, LLC. Clackamas Fire District #1 Community CPR and First Aid Programs Student Enrollment and Course Evaluation Summary
Number of Classes Offered at Each Location Aug-18 Class Type Station 2 Station 3 Station 4 Station 5 Station 7 Station 10 Station 14 Station 15 BLS HCP 2 4 HS FA, CPR & AED 1 1 HS CPR & AED 1 1 HS FA 1 1 ACLS Renewal 1 1 PALS Renewal 1 1
Clackamas Fire Station Enrollment by Location Aug-18 Class Type Station 2 Station 3 Station 4 Station 5 Station 7 Station 10 Station 14 Station 15 BLS HCP 31 62 HS FA, CPR & AED 3 8 HS CPR & AED 2 4 HS FA 5 1 ACLS Renewal 8 9 PALS Renewal 10 8
Clackamas Fire Student Evaluation Summary -- Aug 2018 1 (Strongly Disagree) 2 (Disagree) 3 (Neutral) 4 (Agree) 5 (Strongly Agree) 1 2 3 4 5 Overall this course met my expectations: 6 145 The program was relative to my work and extended my knowledge: 10 141 Adequate supply of equipment that was clean and in good working order: 2 149 Method of presentation enhanced my learning experience: 1 7 143 Classroom environment was conducive to learning: 2 4 145 Instructor(s) provided adequate and helpful feedback: 4 147 Student's rating of the instructor's overall effectiveness: Poor Fair Satisfactory Good Excellent 4 147 Student would refer a friend/colleague to take the same course: Yes No 151
8 Cascade Healthcare Services, LLC. Clackamas Fire District #1 Community CPR and First Aid Programs Student Enrollment and Course Evaluation Summary
Comments from Clackamas Fire Student Evaluations --Aug 2018
Matt did a great job explaining all the areas of content. Matt was great. Efficient, clear, great, thanks.
Thank you! Excellent, made it both fun & informative. Distractions- overhead speakers outside Cascades control. Some people might have liked the videos for better visualization and instruction. I myself enjoyed not watching the videos. Very knowledgable & to the point. The class was definitely successful in going over BLS objectives. You are amazing! Enjoyed how you taught the class. I stayed awake! Great class and instructor. Tailored to the experience level of the room. Good examples but no long winded stories. Appreciated her direct mannor of teaching.
Really enjoyed the class, much better than the last few I've went to. Excellent presentation. Excellent, thanks! Bubba was great!! Consider closing the blinds, so we can see video better. Bubba does an awesome job! Instructor was well educated & presented material in an understanding and informative way. Very pleased with the instructor. Very to the point. Bubba was very knowledgable & made it fun. Great class. Excellent Instructor. Instructor was great. Enjoyed the real life experience. I learned a few new things after all these years. Great class, appreciated the experience of the instructor in giving helpful direction when doing different steps. Appreciate repetition, humor, reality of actual situations & cheerleading with test anxiety. Thank you! Good class, thank you!
9 Very easy how she teach and approach the class. I will be back again and recommend others.
I appreciate the pace of the class. Thanks!
Great class, short and to the point! Great job. Very good class, thanks!
She did a great job! Thanks for makiing it fun! Thank you for a good class! Thank you!
Victoria was the best instructor yet!! Best CPR Class I've ever taken! I appreciate Victoria's adherence to the course content and keeping everyone on task. She is a great instructor. Victoria was fantastic, knowledgable, to the point.
10 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Training Chief Keith Smith Re: Training Division Monthly Report – August 2018
Training Chief Keith Smith Promotional ceremony for Gladstone Fire Chief HR Testing Meeting: GoTo meeting finalized Firefighter and A/O Test Senior staff meetings. Ops Meeting Training Staff Meetings. Planning upcoming testing and training Schools and Conferences Management: Form in service and going well. There have been a few minor glitches that have been worked out. We will continue to evaluate HR Testing Management: Finalizing Entry Firefighter and A/O BC Bargaining Captain Test: Planning Meeting Deployed to the Ramsey Canyon Fire for four days as Logistics Section Chief High rise down and dirty drill.
South Battalion Training Officer Sean Brown Weekly Training Staff meetings Schools and Conferences meeting Responded to a medial call across the street from TC AO Academy GoTo meeting with Ami Frogner Volunteer Drills Budget spreadsheet work AO mentor assignments AO testing work Schools and Conferences Webinar
North Battalion Training Officer Scott Walker The Fire Officer 1 Academy went very well at the beginning of the month. High Rise Battalion Drills were very successful. High Rise Down and Dirty Drills – Worked with Chief Smith and Chief Slater to finalize the drills. Worked on the first stages of the Fire Officer 2 Academy Met with the lead panel members and Chief Charlton to finalize some of the Entry Firefighter testing process.
11
East Battalion Training Officer Mark Webster AVIDS content management system vetted and new vendor chosen Station 14 Bailout Prop 90 percent completed Volunteer Drills Senior Firefighter process Volunteer EMS process development Pumper Operator class for Volunteers completed with 15 participants Task books for Volunteers
Academy Coordinator Steve Sakaguchi Volunteers Worked with Mark Horst to get the remaining Volunteers from Volunteer Academy 17-01 (VA17-01) access codes to Active911 Assisted Rehab Volunteers with a solution to maintain adequate air pressure on RH308 to reduce delay in response Work session with VFF Traiz Saenz to adjust Volunteer Academy 18-01 (VA18-01). Met with BC Deters to discuss Volunteer Academy and the entrance process timeline. VA18-01 scheduled to begin Tuesday, September 11, 2018. Academy will be held every Tuesday from 1800-2100HRS and every other weekend from 0700-1700HRS. Added additional certifications to the VA18-01 curriculum. This will allow those that successfully complete the academy and become members in good standing of our Volunteer force to have the opportunity to test for Entry Level Firefighter. Thank you to VFF Austin Thiele for the recommendations.
Explorers VFF Noah Steinberg continues to lead weekly Explorer drills. He’s developing a core group of instructors to assist. We are receiving applications for the 2019 Explorer class. Final dates for the entrance process are yet to be determined.
Training and Academy Academy debrief session with DC Conway, BC Smith, ATO Walker, Health and Wellness Manager. Goodrich, Logistic Manager. Cordes Only in the office fiver days this month due to family medical needs and using leave accrued during academies Corresponded with various instructors to address “training scars” that have been identified with recruits on the line Attended a firefighter marriage conference in Ohio (personally funded). Researching academy programs from around the nation. Presented at Fire Officer Academy. Observed high rise training for the day on 8/29 at Hillside Manor
Respectfully submitted,
Training Chief Keith Smith
12 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Health and Wellness Manager Heather Goodrich Re: Wellness Division Monthly Report – August 2018
The following summary of work includes those activities completed by Clackamas Fire Wellness Staff: Coordinated new hire drug screens for administrative staff new hires. (3 people) Immunizations were provided to firefighters, volunteers and retirees. (8 people) Wellness staff met with Quest, the lab provider, regarding changes to QF Gold testing. Interviewed candidates for the Temp Labor Medical Assistant position for when Koryn Galego is on maternity leave. Coordinated Fit for Duty physicals for injured career firefighters returning to duty. (1 person) Presented Injury/Exposure Reporting processes and Injury Data at the Clackamas Fire Officers Academy. “Health Insurance 101” presentation onsite for 6 staff Divisions (22 participants). Coordinated a presentation from Tactical Athlete Health and Performance Institute for E-Team and Wellness Staff. Annual Fitness Testing for Clackamas Career Firefighters. (1 person) Submaximal treadmill tests for Clackamas Career Firefighters. (6 people) Injury consultations and on-site treatment by the Athletic Trainer. (11 initial visits with 17 follow-ups) Processed and provided follow-up for on-the-job injury reports and for Safety Committee. Five injury reports were submitted with two of the five turning into a workers’ compensation claim. Coordinated volunteer injuries and return to work program. (3 people) Provided requested health information and consultations to 6 firefighters and staff. Provided requested information about our program to Clark County #6 via phone and email. Created and sent out monthly Wellness Update and Health Insurance Newsletter. Distributed EAP Employee Newsletter and EAP Supervisor Newsletter by email. Attended the weekly Senior Staff and monthly Division Manager Meetings.
Respectfully submitted,
Health and Wellness Manager Heather Goodrich
13 Clackamas Fire District #1 Wellness Update
PTSD May Put Heart at Risk
Q: Can you explain what is happening in my body when I experience a hangover after a night of indulging in too much Working on clean-up crews after the 9/11 terrorist attack took a huge emotional toll on many first responders, alcohol? and new research suggests that might have triggered heart trouble as well. Those who developed post-traumatic stress disorder (PTSD) faced more than double the risk of a heart attack and stroke compared to those who worked on New York City's World Trade Center site but didn't develop A: That cotton-mouthed, PTSD, according to the study. bleary-eyed morning-after is no accident. Alcohol makes About 20 percent of men and 26 percent of women who responded when the twin towers were attacked on Sept. 11, 2001 developed PTSD, which is at least twice the rate expected in the general population, the you dehydrated and makes researchers said. blood vessels in your body and brain expand. That give "PTSD's link with heart attack and stroke should be taken into consideration when first responders are sent to respond to catastrophes of different types," said study senior author Dr. Alfredo Morabia. you your headache. Your stomach wants to get rid of He's a professor of epidemiology at the Barry Commoner Center at City University of New York and Columbia the toxins and acid that University's Mailman School of Public Health, both in New York City. booze churns up, which "Heart attack and stroke should be considered a related disease in World Trade Center first responders, and it gives you nausea and vom- should be incorporated along with their benefits and care," Morabia said. iting. And because your liver PTSD is a disorder that can develop after someone has been exposed to a shocking, frightening or dangerous was so busy processing event, according to the U.S. National Institute of Mental Health. People with PTSD often have flashbacks, alcohol, it didn’t release reliving the event over and over. They may avoid certain situations, places or people. They also may be easily startled and have angry outbursts, and they may have negative thoughts about the world. enough sugar into your blood, bringing on Dr. Aaron Pinkhasov is chairman of behavioral health at NYU Winthrop in Mineola, N.Y. He said the study weakness and the shakes. shows "there's an intricate connection between mind and body, and it shows what happens when the body is exposed to chronic stress." He was not involved with the research. Although this study cannot prove a cause-and-effect relationship, Pinkhasov noted that PTSD can trigger a number of biological responses that might explain the association between PTSD and heart disease and stroke. . Career Occ Health PTSD causes an area of the brain that's generally considered the "fear" center to become overactive, he said. Testing (not including That can lead to a response from the sympathetic nervous system, which controls the body's fight-or-flight blood draws and TB response, and can prompt higher blood pressure. testing) will be This may then cause inflammation throughout the body and blood vessels that contributes to hardening of scheduled during arteries, Pinkhasov said. September and October. To see if PTSD among the World Trade Center responders was associated with a higher risk of heart disease and stroke, Morabia and his colleagues followed the health of nearly 6,500 blue-collar first responders for four years. The study began in 2012. There were about five times as many men as women.
The researchers measured blood pressure, weight, height and cholesterol levels. They also gathered self- reported information on PTSD, depression, smoking and dust exposure during the clean-up. (Article continued on page 2 )
14 After they adjusted the data to account for other factors that might increase the risk of Feeling stressed? You’re not alone! The trick is knowing heart attack and stroke, the what to do about it. researchers still found a 2.2- Research tells us that stress-relieving strategies include fold higher risk of heart attack making a concerted effort to minimize stressors, engaging among those who had PTSD in meditation and physical activity, and nurturing strong compared to those who didn't. social relationships. The risk of stroke was 2.5 times greater. That’s good advice, but it ignores the common plan that many people resort to. . . comfort food. Unfortunately, many comfort foods are full of fat and sugar, leaving people feeling lazy and sluggish, Both Morabia and Pinkhasov depressed about their bodies, and disappointed in themselves. said doctors need to be aware of this link when treating The good news is that our diets can actually help fight stress, if we're eating the right things! people with PTSD. The following foods may not make your stress go away, but they could reduce the negative health effects "Particular attention should be that are highly associated with chronic stress, including depression, anxiety, insomnia and cardiovascular paid to their exposure to disease. cardiovascular risk factors, such as smoking, high blood Turkey, shrimp, dairy, soy and pumpkin seeds contain high amounts of the amino acid tryptophan, pressure, high blood which is associated with a boost in the “happiness hormone” serotonin, which in turn may lessen de- cholesterol, diabetes and pression and anxiety. obesity, because they are at increased risk of early heart Broccoli, Brussels sprouts and asparagus are loaded with folic acid, a vitamin associated with serotonin attacks," Morabia said. production. Treating PTSD would likely be Dairy products, sunshine and other sources of vitamin D may boost serotonin levels through an increase helpful in lowering the risk of in the enzyme that converts tryptophan to serotonin. heart attack and stroke, both experts said, but studies Oatmeal and other complex carbohydrates can stimulate the brain to produce serotonin. Carbohydrates would need to be done to that are absorbed more slowly help to ensure a steadier supply of serotonin. prove it. Morabia noted that these Oranges, grapefruits, red and green peppers, and many other fruits and vegetables are rich in vitamin problems may be worse for C, which can aid in lowering blood levels of stress hormones like cortisol and adrenaline and ease the volunteers who rush to help subjective feeling of being stressed. after a disaster but haven't been trained or prepared for Crunchy veggies like carrots and celery sticks don’t possess any special nutritional content for fighting what to expect. stress per se, but the crunchy sensation that comes from eating them provides mechanical stress relief. "Untrained first responders Source: IDEA Fitness Journal, July-August 2018 who engage in activities surrounding the aftermath of SIMPLE DILL YOGURT DIP disasters such as hurricanes or fires, which are becoming Need a little help getting those extra servings of veggies into more frequent, are more likely your diet? Try this easy recipe! to struggle with psychological challenges following their work 1 cup low-fat Greek yogurt than first responders who have received training," Morabia said. 1 TB red or green onion, finely diced And, he added that disasters - 1/4 cup English cucumber, shredded - natural or terrorist -- have become the new public health normal. But it's unlikely that 1 TB fresh dill, or 2 tsp dry dill responders to other disasters would have the same long- Mix all ingredients together and serve with veggies. term support for their mental or physical health problems as Per 2 TB serving: 14 calories, 1 g protein, 2g carbohydrate, 0g fat, 1 mg cholesterol, 0g fiber, 15mg sodium 9/11 responders did, he said.
Source: Circulation: Cardiovascular Quality and Outcomes, July 10, 2018 15 President Trump Scientists continue to Signs Firefighter investigate the role of “good” cholesterol in your body. Some studies have failed to Cancer Registry Bill find benefits from boosting HDL cholesterol, suggesting that this number may President Trump has signed Senator Sherrod Brown's actually be just a marker for bipartisan legislation to establish a cancer registry for an overall healthy lifestyle. firefighters into law on July 9th. On the other hand, a study of The House passed the bill in July of 2017, and the 3,673 men and women Senate passed the bill this May. suggests that higher HDL cholesterol might benefit the The Firefighter Cancer Registry Act requires the CDC to create and maintain a voluntary registry to collect brain. Researchers data on cancer incidence among firefighters. measured cholesterol levels twice, at average ages 55 The data collected will be used with existing state data to better assess and prevent cancer in and 61, and short-term firefighters. The idea is to use the information to develop better equipment and other techniques to protect verbal memory was tested at firefighters from cancer-causing chemicals. "The brave men and women of the fire services who put their each age. Initially, lives on the line for us each day deserve every ounce of support," said Rep. Bill Pascrell Jr., D-9th Dist., participants with low HDL who sponsored the bill in the House. "Passing this bipartisan bill into law is Congress's way of having their (less than 40 mg/dL) scored backs." lower on the memory test "The enactment of the Firefighter Cancer Registry Act will help ensure we're using all of the tools at our than those with high HDL (60 mg/dL or higher), but the disposal to prevent and treat cancer in first responders who sacrifice their own safety to protect others," difference wasn’t statistically Senator Brown adds. significant. After five years, Brown's bill also requires the CDC to develop a strategy to maximize participation, develop guidance for however, the difference state agencies, encourage inclusion among participants and to seek feedback from nonfederal experts. increased to become significant. Moreover, The data must also remain public and accessible for research. individuals whose HDL levels Source: www.wfmj.com declined during the five-year period were more likely to also show a decline in memory performance than those whose HDL levels did not change.
The researchers speculated that HDL might protect REVERSE CURLS cognitive function by reducing the risk for stroke Whether a movement involves lifting, carrying, throwing or and vascular disease, or swinging, the hands are the first point of contact with any reduce plaques in the brain. object or weight that is held. Unfortunately, grip and forearm Additionally, HDL may have strength are frequently omitted from workout programs. anti-inflammatory or This is one of the most common exercises for forearm antioxidant effects, which and grip strength, because it works! could help to prevent the degeneration of the brain’s 1. Use a straight or EZ-curl bar with a palms-down grip. neurons.
2. Keep your elbows close to the rib cage and lift the You can maintain healthy weight by pulling up with the top of the hands. For HDL levels by not smoking, greater intensity, lift the weight for 1 to 2 seconds avoiding trans fats, and and lower for 3 to 4 seconds. losing weight. Factors 3. Complete 10 to 12 reps, rest for 45 to 60 seconds thought to boost HDL include and repeat for 2 to 3 sets. exercise, moderate alcohol consumption, and intake of soluble fiber, such as that found in oats, vegetables, fruits, and legumes.
16 Source: www.nutritionletter.tufts.edu INGREDIENTS: . 2 cups raspberries . 1 cup canned lite coconut milk . 1 cup unsweetened almond milk . 4 TB chia seeds . 2 TB sweetened shredded coconut . 2 tsp lime juice . 2 tsp lime zest 16170 SE 130 Ave . Sugar or honey to taste Clackamas, OR 97015 Fax: 503-742-2886
Health & Wellness Manager Heather Goodrich PREPARATION: Office: 503-742-2686 1. Combine half the raspberries and the remaining ingredients in a large container Cell: 971-806-1835 (with lid). [email protected] 2. Mix well and close container. Wellness Specialist 3. Refrigerate overnight or at least 5-6 hours. Alicia McVicker Office: 503-742-2690 4. Divide into four bowls, top with remaining berries and serve. Cell: 971-275-3981 [email protected]
Medical Assistant Koryn Galego Office: 503-742-2689 Cell: 971-284-3343 Nutrition Facts: [email protected] Servings: 4 Serving size: 1 cup Athletic Trainers Jennifer Adams Calories: 157 Cell: 503-706-4041 Total Fat : 10g (0g saturated) [email protected] Protein: 4g Carbohydrate: 15g Matt Alvarez Dietary Fiber: 10g Office: 503-742-2687 Sugar: 1g Cholesterol: 0mg Cell: 909-782-5524 Source: www.skinnytaste.com [email protected] Sodium: 31mg
Rinsing and draining canned beans can reduce sodium by 41% on average. For example, 1/2 cup of canned kidney beans contains 327 mg of sodium before they are rinsed, and only 164 mg after rinsing. If you don’t plan to rinse canned beans, it’s especially wise to buy reduced-sodium beans. Canned beans labeled ‘reduced sodium’ have at least 25% less sodium per serving than the regular version.
Clackamas Fire Wellness Update Issue 216 August 2018
17 R-1c.2 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Division Chief Mike Corless Re: Operations Division Monthly Report – August 2018
The following summary of work includes those activities completed within the Operations Division.
Meetings Attended: o Staff Meetings o Monthly OPS o Board Meeting o Fleet/Logistics final walk through o Station 16/19 building updates o Bargaining o CCOM Fire Users o Budget monitoring o Promotional Testing development
Aug 1st – 4th TFL for the South Valley Fire in Dufur Oregon Aug 6th, Teach Fire Officer 1 class on Human Resources Aug 9th Fire Defense Board Aug 14th Meeting regarding upgrades to Training Center classroom building Aug 14th Met with Probationary Lt. Hon to go over expectations for a CO Aug 15th Participated in the CCOM Director interviews Aug 16th Met with P Capt. Kilgras, P LT Wilken and P Lt Cooper to go over expectations Aug 16th Met with Capt. B Olson and BC Smith to discuss wildland training on Bluhm Rd Aug 17th – 22nd TFL for the Stubble Field Fire in Condon Oregon Aug 27th Met with BC Stewart discussed transition back to a shift BC Aug 30th High rise Drill at Hillside manor
Aug 30th Met with P Capt. Palmer to go over expectations Aug 30th Met with Volunteer FF to discuss expectation of the new Senior FF position.
Respectfully submitted,
Division Chief Mike Corless
18 North Battalion A Shift Battalion Chief Burke Slater
o Met with the Hillside Manor Neighborhood Association about the upcoming highrise drill. o Probationary AO taking their Module 1 Pumping test, E301 and BC 302 o Met with T302, E301, E304, HR 305, E306 and E303 about BC Notifications and communications. o High Rise Battalion Drills both weeks of August 7-9 and 14-16th. o Meeting with BC Smith and ATO Walker about High Rise Drill schedule. o Met with DC Whiteley and BC Stewart about moving into the Fire Prevention Division. o Met with Probationary Capt. Kinne about tactical considerations and station management. o Meeting with Capt. Olson and Fire Inspector Hamilton about FMO operations. o C314 has the Coverage officer duties for 8/27 and 8/28. o Began the High Rise Drill scenario at 2889 SE Hillside Ct with the down and dirty drill exercises including District 1, Lake Oswego and will include the single role medic resources.
North Battalion B Shift Battalion Chief Josh Gehrke Significant Events o August 19th-29th Search for Meighan Cordie and service.
Projects/Events/Meetings/Training o 8/16 Meeting with BC 301/303 and response to Molalla. o 8/20 Operations meeting with BC Santos and BCHopkins in conjunction with Yamhill County Sheriff’s SAR. o 8/21 Operations meeting with BC Santos and BC Hopkins. o 8/22 Search efforts for Meighan Cordie came to a conclusion on Grand Island. o 8/23 Helped with Happy Valley in the Park CPR event. o 8/27 Meeting with Deputy Chief Whiteley to discuss Admin Construction process.
Training o 8/3 Trained with the hazmat crew on suicide scenario at the TC. o 8/30 Battalion drill at Hillside Ct. new high-rise FRP and hose deployment.
North Battalion C Shift Battalion Chief David Scheirman Large Incident o August 13- BC 302 was Incident Command for a brush fire along I205 between Sunnyside Road and the Otty overpass. The fire burned about 1 ½ acres of grass and brush on a steep hillside. o August 28—BC 302 responded to South Ferguson Road for a brush fire that caused minor damage to a house. The fire was ¾ of an acre. BC 303 was Command and BC 302 was a Division Supervisor.
Significant program/facility/project achievements o Attended high rise drill at Hillside Manor
19 East Battalion A Shift Battalion Chief Brian Burke Significant Events: o August 2 – Residential Fire on Jackson St Milwaukie. BC303 provided safety officer. o August 5 – Possible Marine Rescue on Clackamas River Dr. Oregon City. Raft trapped on bridge piling, able to self-rescue prior to our arrival. o August 6 – RV fire with extension to trees and barn Maple Lane Rd Oregon City. BC303 provided command, 2 civilian injuries. o August 8 – Injury Crash on Forsyth Rd Oregon City. BC303 provided command, injury crash with car fire. o August 8 – Fire in outbuilding on SE130th Clackamas. BC303 provided command in a 15x25 building with multiple exposures. o August 9 – Motor home fire on Hwy 224 Clackamas. Large RV fire spreading to dry grass on the side of the road. o August 30 – Grass fire on Washington St Oregon City – Fire in grass brush that damaged the train trestle.
Other Events o Participate in high rise drill. o Assist with wildland fire conflagrations. o Chief Charlton ride along.
East Battalion B Shift Battalion Chief Jonathan Scheirman o August 1st, I was deployed to the South Valley Fire outside of Dufer, Oregon. I was deployed with the OSFM Green Team as a Line Safety Officer. I returned home on August 4th. This was my second deployment of the year. o August 6th, I was deployed to the Sugar Pine Fire outside of Shady Cove, Oregon. I was deployed with the OSFM Red Team as a Line Safety Officer. I returned home on August 12th. This was my third deployment of the year. o August 18th, Grass fire at 15987 S Forsythe Rd. Oregon City. Crews held the approximately one acre grass fire from damaging the three threatened out structures. o August 18th, High Angle Rescue at 19775 S Central Point Rd. Oregon City. The subject followed her dog down a steep embankment and was unable to get back up. Rope Team crews were returning from a possible High Angle Recue in Molalla and were able to find an alternative route to the subject and walk her and her dog out to safety. o August 21st, 3rd Alarm Brush Fire at 27787 SE Hwy 224. I responded on the 3rd alarm, as the fire was brought under control I cleared and maintained coverage for the Fire District and neighboring districts. o I was on vacation for the remainder of the month.
East Battalion C Shift Battalion Chief Oscar Ramos Significant Incidents/Meetings/Project o Attended monthly Operational Division meeting and passed the information on to all South companies. o Assisted with 2 Task Force departures and multiple IMT members throughout the month. o Attended Senior Staff meeting. o Assisted with conflagration TF return to quarters and unpack camping items. o Attended National Night Out in Oregon City areas.
20 o Assisted West Linn/TVFR with two brush fires in WL areas. o Met with Lt. Goodrich and FMO for elevator drill scheduling and protocol for upcoming drill. o Commanded one brush fire off of I205 while a second 2 alarm brush fire off of I205 was being commanded by BC D. Scheirman. o Assisted off duty, as many other District personnel did, in the search for Meighan Cordie.
South Battalion A Shift Battalion Chief Jason Ellison Significant Incidents o 08-11 Life flight call with E330. o 08-14 MR2 Paradise rapids. o 08-17 Mutual aid shop fire with Gresham Fire. o 08-27 Auto Extraction on Redland Rd. o 08-31 Mutual Aid 2nd alarm Brush Fire with TVFR. BC303 was command.
Projects o Meet with PFB USAR BC about upcoming SCT class in October. o Meet with USAR Captains about future training. o Worked with multiple FF’s and AO’s on tactical and interview prep. o Meet with the administration and TA’ed the BC bargaining’s group contract.
South Battalion B Shift Battalion Chief Brian Rooney Significant Events- o 8/15 MVA- Roll over MVA with trauma system entry. o 8/21 Wildland Fire –Crews responded to a report of a brush fire at 27787 SE Hwy 224. Crews from CFD, Estacada Fire, Sandy, Colton, Mult. Co. and ODF responded to a fire that started after incendiary rounds were reportedly fired at the long distance targets near the back of the property of the gun club. The fire started in light brush and rapidly spread into thick vegetation on a steep slope. The fire gained a lot of momentum on the slope with some crowning and high heat chimney affect. Crews worked incredibly hard to get lines stretched up the slope and get control. A few lines burned through from the high heat of the rocks. A portion of the alarm was sent to North Division to begin evacuations and protect properties above in the event of a fast run. Fortunately, the winds were calm. ODF crews were a huge help with three brush units, a supervisor, and later in the call an inmate hand crew for mop up. The fire was approximately 3.5 acres.
Projects/Events/Meetings/Training o 8/3- On site Hazardous Materials drill with HM303.
o 8/13 Operations Meeting o 8/24 PR Event Happy Valley Park o 8/27 Chief Charlton ride a long o 8/29 High Rise Drill o Monthly Training included o -High Rise training and drill prep o -Commanding the Mayday o -Sexual Harassment o -SCBA, EMS, o -Multi Company hose drill
21 South Battalion C Shift Battalion Chief Scott Carmony Large Incidents
o August 30, 2018 at 0932 hours – Residential Fire – 17563 SE 82nd Dr. in Clackamas. Assisted Chief Hari as Safety Officer at Fire in a residential attic. Fire was extinguished with 1 alarm. No injuries.
Significant program/facility/project achievements
o Provided Webinar on highrise firefighting tactics and rollout of new hose and appliances related to highrise firefighting. o Assisted and attended battalion drills related to highrise firefighting. o Attended large scale highrise drill at Hillside Manor in Milwaukie.
22 Clackamas Fire Dist. #1 Emergency Services Report August 2018
Pub Asst Other Rupt/Exp/Other Hazard 10% 0% 0% Cond. 3% Incident Type Data EMS 1403 False 89 Good Int Fire 86 11% Fire Good Int 215 4% EMS Hazard Cond. 68 68% Other 1 False Pub Asst 201 4% Rupt/Exp/Weather 1 Grand Total 2064
Year to Date
Incident Type 2016 2017 2018
EMS 15339 15775 10508 False 801 913 578 Fire 479 603 437 Good Int 2011 2186 1395 Hazard Cond. 1459 1472 692 Other 6 7 6 Pub Asst 2332 2619 1517 Rupt/Exp/Weather 4 11 1 Grand Total 22431 23586 15134 Mutual Aid Given Incident Not Included
Total Incidents by Month 2500
2000
1500
1000
500
0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CFD 2018 1925 1692 1744 1752 1907 1961 2089 2064 CFD 2017 2268 1760 1855 1953 2015 1877 2039 2153 1989 1892 1821 1964
23 August 2018 Incident Summary EMS Total: 1403
EMS/Rescue (Full Chart) 642 Medical assist, assist EMS crew 510 EMS (emergency medical call),Rescue, other 167 Emergency medical service, other 60 Vehicle accident with injuries 15 Motor vehicle/pedestrian accident (MV Ped) 8 Lock-in (if lock out , use 511 ) 1
False Alarm Total: 89
False Alarm, Testing/Malfunction of System, other 20 False Fire/Medical Alarm, other 16 Alarm system sounded due to malfunction 9 Medical alarm - False alarm - unintentional 9 Alarm system sounded, no fire - unintentional 8 Smoke detector activation due to malfunction 7 CO detector activation due to malfunction 7 Smoke detector activation, no fire - unintentional 5 Carbon monoxide detector activation, no CO 3 Unintentional transmission of alarm, other 3 Sprinkler activation, no fire - unintentional 1 Malicious, mischievous false call, other 1
Weather/Rupture/Explosion/Other Total: 2 Overpressure rupture, explosion, overheat other 1 Special type of incident, other 1
Fire Total: 86 Barkdust fire 36 Brush or brush-and-grass mixture fire 9 Passenger vehicle fire 9 Building Fire 7 Grass fire 4 Special outside fire, other 3 Fires in structures other than in a building 3 Natural vegetation fire, other 3 Cooking Fire, Confined to Container 3 OUTSIDE rubbish fire, other 2 OUTSIDE rubbish, trash or waste fire 2 Self-propelled motor home or RV vehicle 2 Road freight or transport vehicle fire 1 Forest, woods or wildland fire 1 INSIDE Trash or rubbish fire, contained 1 24 Good Intent Total: 215 No incident found on arrival at dispatch address 54 False Alarm Incident Dispatched & Canceled En Route 38 Good intent call, other 36 EMS Incident Dispatched & Canceled En Route 31 Smoke scare, odor of smoke, not steam (652) 22 Fire Incident Dispatched & Canceled En Route 13 Other Type Incident Dispatched & Canceled En Route 9 Authorized controlled burning 3 Smoke from barbecue, tar kettle (no hostile fire) 2 EMS call, party transported by non-fire agency 2 Wrong location 1 Hazardous Cond. Incident Dispatched & Canceled En Route 1 Water Rescue Incident Dispatched & Canceled En Route 1 Steam, other gas mistaken for smoke, other 1 Steam, vapor, fog or dust thought to be smoke 1
Hazardous Condition Total: 68
Accident, potential accident, other (NON-Inj. MVA) 41
Vehicle accident, general cleanup 8
Gas leak (natural gas or LPG) 8
Power line down 4
Overheated motor or wiring 3
Hazardous condition, other 2
Oil or other combustible liquid spill (Class II or III) 1
Gasoline or other flammable liquid spill (Class 1) 1
Public Assists Total: 201
Unauthorized burning 52 Assist invalid 43 Service Call, other 22 Public service assistance, other 22 Police matter 21 Public service 11 Smoke or odor problem/removal 8 Assist police or other governmental agency 8 Lock-out 4 Person in distress, other 3 Water or steam leak 2 Water problem, other 2 Cover assignment, standby, moveup 1 Animal rescue 1 Water evacuation (not people evacuation) 1 25 Mutual Aid Given to Mutual Aid Received by Agency *Does not include: canceled en-route, canceled on-scene or did not respond. 70 , 53 , 2018 YEAR TO DATE 50 , Given Given Given 26 26 , , 22 , 17 22 22 , 20 , , , 16 7 7 , , , 4 Received Received 2 9 , 1 1 0 , Received Given Given , , , , Given 4 Received , 1 Given 0 , , Given Received Received Received Given Received Received Received Given Received Given
CANBY COLTON ESTACADA GLADSTONE GRESHAM HOODLAND LAKE OSWEGO MOLALLA PORTLAND SANDY TVFR 11 6 6 , 7 , , 5 ,
6 AUGUST 2018 , , 5 5 Given , , Given 2 2 3 , , Given Received Received 1 1 1 , 2 , , , Given Given Received 0 0 0 , 1 , , , , 0 0 0 Given , , , Given Received Received Given Received Received Received Given Given Given Received Received Received
CANBY COLTON ESTACADA GLADSTONE GRESHAM HOODLAND LAKE MOLALLA PORTLAND SANDY TVFR OSWEGO
12 August 12 11 Apparatus Provided Manpower 10 9
6 7 6 3 2 1 0 2 0 0 2 1 1 Canby Colton Estacada Gladstone Gresham Hoodland Lake Oswego Molalla Portland Sandy TVFR
26 Mutual Aid Given - Apparatus Overview August 2018 Agency Apparatus Apparatus Action Responses Canby M316 Provide advanced life support (ALS) 1 Transport person 1 E317 Assistance, other 1 Canby Total 3 Estacada E311 Landing Zone 1 E314 Incident command 1 WR308 Rescue, remove from harm 1 E318 Provide basic life support (BLS) 1 BC301 Incident command 1 Investigate 1 Landing Zone 1 BR318 Assistance, other 3 Provide advanced life support (ALS) 1 Provide manpower 1 Estacada Total 12 Gladstone M303 Transport person 4 E315 Extinguish 1 IE309 Extinguish 1 BC303 Extinguish 1 T316 Extinguish 1 BC302 Incident command 1 WR308 Search & rescue, other 1 Gladstone Total 10 Gresham E314 Provide manpower 1 Gresham Total 1 Molalla M316 Provide advanced life support (ALS) 1 E310 Provide manpower 1 Molalla Total 2 Portland HR305 Fire Attack 1 T302 Salvage & overhaul 2 E301 Extinguish 2 Fire Attack 1 Portland Total 6 Sandy E314 Assistance, other 3 Provide advanced life support (ALS) 2 Provide basic life support (BLS) 3 (blank) 1 WR308 Search & rescue, other 1 BR318 Assistance, other 1 Provide basic life support (BLS) 1 Sandy Total 12 TVFR M316 Provide advanced life support (ALS) 2 E315 Extinguish 1 Fire Attack 1 IE309 Extinguish 1 Fire Attack 1 BC303 Incident command 2 E317 Salvage & overhaul 1 TVFR Total 9 Grand Total 55
27 Incident Types by FMZ August 2018
Incident Incident Incident Incident Type Total Incident Type Total Incident Type Total Station Station Station S1 EMS 215 S8 EMS 64 S16 EMS 110 False 6 False 13 False 6 Fire 8 Fire 10 Fire 7 Good Int 29 Good Int 16 Good Int 18 Hazard Condition 11 Hazard Condition 5 Hazard Condition 7 Pub Asst 39 Pub Asst 8 Other 1 S1 Total 308 S8 Total 116 Pub Asst 16 S2 EMS 96 S9 EMS 28 Rupt/Exp 1 False 5 Fire 6 S16 Total 166 Fire 8 Good Int 8 S17 EMS 47 Good Int 11 Hazard Condition 4 False 5 Hazard Condition 3 Pub Asst 8 Fire 6 Pub Asst 18 S9 Total 54 Good Int 3 S2 Total 141 S10 EMS 20 Pub Asst 7 S3 EMS 243 False 6 S17 Total 68 False 15 Fire 1 S18 EMS 15 Fire 3 Good Int 4 Fire 2 Good Int 24 Hazard Condition 3 Good Int 4 Hazard Condition 5 Pub Asst 7 Hazard Condition 1 Pub Asst 22 S10 Total 41 Pub Asst 4 S3 Total 312 S11 EMS 18 S18 Total 26 S4 EMS 109 False 2 S19 EMS 40 False 5 Fire 1 False 2 Fire 3 Good Int 6 Fire 5 Good Int 29 Hazard Condition 1 Good Int 6 Hazard Condition 3 Pub Asst 8 Hazard Condition 5 Pub Asst 15 S11 Total 36 Pub Asst 10 S4 Total 164 S12 Good Int 1 S19 Total 68 S5 EMS 84 Pub Asst 1 S20 EMS 1 False 5 S12 Total 2 Fire 1 Fire 11 S13 False 1 S20 Total 2 Good Int 16 Good Int 1 Grand Total 2064 Hazard Condition 7 Hazard Condition 1 Pub Asst 9 S13 Total 3 S5 Total 132 S14 EMS 47 S6 EMS 70 False 2 False 3 Fire 4 Fire 4 Good Int 10 Good Int 10 Hazard Condition 6 Pub Asst 10 Pub Asst 5 S6 Total 97 S14 Total 74 S7 EMS 19 S15 EMS 177 False 3 False 10 Good Int 3 Fire 6 Hazard Condition 1 Good Int 16 Pub Asst 3 Hazard Condition 5 S7 Total 29 Pub Asst 11 S15 Total 225
28 Incident Count by FMZ August 2018
350 308 300
250 225
200 164 166 132 141 150 116 97 100 68 68 74 54 41 50 26 29 36 2 2 3 0 S12 S20 S13 S18 S7 S11 S10 S9 S17 S19 S14 S6 S8 S5 S2 S4 S16 S15 S1
Year to Date
3000 2499 2500 2008 2000
1500 1291 1292 1317 1191 1005 1000 812 865 482 518 369 372 500 263 277 328 156 21 26 42 0 S13 S20 S12 S18 S11 S7 S9 S10 S19 S14 S17 S6 S8 S5 S4 S15 S2 S16 S1 S3
29 Apparatus Response by Station and Incident Type (Including Mutual Aid Given) August 2018
Unit Station Unit ID Incident Type Total
BC1 BC301 EMS 5 False 1 Good Int 2 Pub Asst 3 Fire 14 HazMat 1 Rupt/Exp 1 BC301 Total 27 BC1 Total 27 BC2 BC302 EMS 2 False 1 Good Int 4 Fire 18 HazMat 5 BC302 Total 30 BC2 Total 30 BC3 BC303 EMS 4 False 1 Good Int 7 Pub Asst 3 Fire 26 HazMat 5 Other 1 Rupt/Exp 1 BC303 Total 48 BC3 Total 48 S1 M301 EMS 67 Good Int 7 Pub Asst 3 Fire 1 HazMat 2 M301 Total 80 E301 EMS 167 False 6 Good Int 25 Pub Asst 37 Fire 17 HazMat 12 E301 Total 264 S1 Total 344 S2 T302 EMS 100 False 4 Good Int 18 Pub Asst 15 Fire 14 HazMat 5 T302 Total 156 RH302 Fire 2 RH302 Total 2 S2 Total 158
30 Unit Station Unit ID Incident Type Total
S3 M303 EMS 236 Good Int 15 Pub Asst 10 Fire 6 HazMat 3 M303 Total 270 E303 EMS 64 False 12 Good Int 15 Pub Asst 16 Fire 5 HazMat 5 E303 Total 117 HM303 EMS 1 HazMat 4 HM303 Total 5 S3 Total 392 S4 E304 EMS 112 False 10 Good Int 29 Pub Asst 14 Fire 16 HazMat 5 E304 Total 186 S4 Total 186 S5 HR305 EMS 106 False 7 Good Int 25 Pub Asst 15 Fire 29 HazMat 13 Other 1 Rupt/Exp 1 HR305 Total 197 S5 Total 197 S6 E306 EMS 64 False 3 Good Int 12 Pub Asst 10 Fire 11 HazMat 1 E306 Total 101 S6 Total 101
31 Unit Station Unit ID Incident Type Total
S7 E307 EMS 29 False 5 Good Int 6 Pub Asst 6 Fire 4 HazMat 3 E307 Total 53 S7 Total 53 S8 T308 EMS 60 False 14 Good Int 15 Pub Asst 10 Fire 14 HazMat 7 T308 Total 120 WR308 EMS 3 Good Int 1 Pub Asst 1 WR308 Total 5 S8 Total 125 S9 IE309 EMS 3 Good Int 4 Pub Asst 1 Fire 16 HazMat 3 IE309 Total 27 E309 EMS 30 False 1 Good Int 5 Pub Asst 8 Fire 7 HazMat 1 E309 Total 52 S9 Total 79 S10 E310 EMS 26 False 7 Good Int 6 Pub Asst 5 Fire 6 HazMat 5 E310 Total 55 WT310 Pub Asst 1 Fire 1 WT310 Total 2 BR310 Good Int 2 Pub Asst 1 Fire 4 BR310 Total 7 S10 Total 64
32 Unit Station Unit ID Incident Type Total
S11 E311 EMS 26 False 2 Good Int 9 Pub Asst 10 Fire 7 HazMat 2 E311 Total 56 WT311 Fire 2 WT311 Total 2 BR311 Pub Asst 1 Fire 9 BR311 Total 10 S11 Total 68 S12 E312 Fire 1 E312 Total 1 WT312 Pub Asst 1 Fire 3 WT312 Total 4 BR312 EMS 1 Good Int 1 Pub Asst 1 BR312 Total 3 S12 Total 8 S13 E313 EMS 1 Fire 1 E313 Total 2 BR313 EMS 3 False 1 Good Int 1 Pub Asst 1 Fire 1 BR313 Total 7 S13 Total 9 S14 E314 EMS 74 False 3 Good Int 11 Pub Asst 11 Fire 8 HazMat 6 E314 Total 113 WT314 Fire 2 WT314 Total 2 IE314 Pub Asst 1 Fire 2 IE314 Total 3 WT324 Pub Asst 1 WT324 Total 1 S14 Total 119
33 Unit Station Unit ID Incident Type Total
S15 E315 EMS 127 False 9 Good Int 18 Pub Asst 12 Fire 19 HazMat 9 Other 1 Rupt/Exp 1 E315 Total 196 S15 Total 196 S16 M316 EMS 108 False 1 Good Int 7 Pub Asst 1 Fire 2 M316 Total 119 T316 EMS 109 False 6 Good Int 22 Pub Asst 17 Fire 13 HazMat 10 Other 1 Rupt/Exp 1 T316 Total 179 S16 Total 298 S17 E317 EMS 60 False 5 Good Int 5 Pub Asst 8 Fire 10 HazMat 1 Other 1 Rupt/Exp 1 E317 Total 91 S17 Total 91 S18 WT318 Fire 1 WT318 Total 1 E318 EMS 12 Good Int 4 Fire 2 HazMat 1 E318 Total 19 BR318 EMS 24 False 3 Pub Asst 4 Fire 4 HazMat 3 BR318 Total 38 S18 Total 58
34 Unit Station Unit ID Incident Type Total
S19 E319 EMS 48 False 2 Good Int 8 Pub Asst 8 Fire 12 HazMat 6 E319 Total 84 S19 Total 84 (blank) FM303 Fire 5 FM303 Total 5 FM306 Fire 2 FM306 Total 2 FM311 Fire 3 FM311 Total 3 RH308 Good Int 1 Fire 3 RH308 Total 4 FM309 Fire 1 FM309 Total 1 FM305 Fire 1 FM305 Total 1 FM310 Fire 1 FM310 Total 1 FM302 Fire 1 FM302 Total 1 (blank) Total 18 EMS EMS303 Pub Asst 12 EMS303 Total 12 EMS Total 12 Grand Total 2765
35 Incident Response by Apparatus (Including Mutual Aid Given) August 2018
300 270 264 250
197 196 200 186 179 156 150 120 119 117 113 101 91 100 84 80 56 55 53 52 48 38 50 30 27 27
0 M303 E301 HR305 E315 E304 T316 T302 T308 M316 E303 E314 E306 E317 E319 M301 E311 E310 E307 E309 BC303 BR318 BC302 IE309 BC301
20 19 18 16 14 12 12 10 10 8 7 7 6 5 5 5 4 4 4 3 3 3 2 2 2 2 2 2 2 1 1 1 1 1 1 0
36 Incident Response by Apparatus (Including Mutual Aid Given) Year to Date 2018
2500 2106 2000 1878 1388 1410 1444 1500 1251 1257 1003 866 896 1000 672 696 551 640 406 420 428 454 500 264 264 357 141 1 21 21 66 74 105 0
200 177 180 160 140 120 100 80 56 60 28 40 20 22 26 11 13 16 18 20 1 1 1 1 3 5 5 7 8 0 CH306 WT313 WT324 CH302 RH314 E312 WT318 WT311 WT314 RH302 WT312 RH308 E313 WT310 BR310 BR311 BR312 BR313 BR318
25 35 31 21 29 30 20 15 16 25 15 12 20 9 10 15 10 7 7 6 6 10 8 4 5 5 2 1 2 2 2 5 1 0 0 TRN305 EMS301 TRN301 C303 FM304 FM307 FM310 FM302 FM305 C306 C316 FM306 FM303 FM311 FM309 C307
37 Significant Incidents by Station Aug-2018 With 4 or More Apparatus Station Incident Address Alarm Date Incident Type Apparatus Apparatus Action Taken FMZ Number S1 11211 SE 82nd Ave 01800222 8/14/2018 17:16 Overheated motor or wiring HR305 Investigate T302 Investigate E301 Investigate E304 Cancelled at Scene BC302 Cancelled at Scene 11211 SE 82nd Ave Total 8605 SE Causey Ave 01800234 8/25/2018 0:48 Overheated motor or wiring HR305 Investigate T302 Investigate E301 Investigate BC302 Fire, other 8605 SE Causey Ave Total S13 Total S2 01800240 8/29/2018 23:07 Vehicle accident with injuries HR305 Extricate, disentangle On SE Railroad Ave at SE 42nd Ave T302 Provide advanced life support (ALS) E301 Fire, other BC302 (blank) AMR276 (blank) On SE Railroad Ave at SE 42nd Ave Total 8835 SE 42nd Ave 01800206 8/1/2018 16:33 Building Fire HR305 Salvage & overhaul T302 Fire, other E301 Fire Attack E304 Fire, other BC302 Incident command 8835 SE 42nd Ave Total 5025 SE Jackson St 01800207 8/2/2018 12:59 Building Fire M303 Provide manpower HR305 Search T302 Ventilate BC303 Safety Officer E301 Backup team E304 Fire Attack BC302 Incident command FM311 FMO Investigation FM309 FMO Investigation PE20 Provide manpower RH308 Provide Rehab 5025 SE Jackson St Total S2 Total S3 14020 SE Arista Dr 01800205 8/1/2018 5:29 Building Fire M303 Backup team T302 Search E303 Fire Attack BC303 Safety Officer E304 Salvage & overhaul BC302 Incident command FM303 FMO Investigation 14020 SE Arista Dr Total S3 Total S4 14130 SE Johnson Rd 01800240 8/29/2018 22:16 Cooking Fire, Confined to Container HR305 Cancelled at Scene T302 Ventilate E301 Cancelled at Scene E304 Ventilate BC302 Incident command S4 Total S5 11430 SE Sunnyside Rd 01800232 8/22/2018 20:20 Cooking Fire, Confined to Container T308 Ventilate HR305 Ventilate E306 Cancelled at Scene E304 Ventilate BC302 Incident command 11430 SE Sunnyside Rd Total On I205 Fwy at SE Johnson Creek 01800220 8/13/2018 12:03 Brush or brush‐and‐grass mixture fire HR305 Fire Attack Blvd E306 Extinguish IE309 Extinguish E301 Fire Attack BC302 Incident command WT311 Provide water IE314 Fire Attack WT312 Provide water BR310 Cancelled at Scene BR311 Cancelled at Scene BC301 Assistance, other On I205 Fwy at SE Johnson Creek Blvd Total S5 Total
38 Station Incident Address Alarm Date Incident Type Apparatus Apparatus Action Taken FMZ Number S8 16797 SE 130th Ave 01800215 8/8/2018 15:53 Building Fire M303 Provide manpower T308 Extinguish HR305 Provide manpower E306 Backup team BC303 Incident command E304 Evacuate area T316 Provide manpower E319 Fire Attack BC302 Assistance, other FM303 FMO Investigation E391 Cancelled at Scene RH308 Provide Rehab 16797 SE 130th Ave Total On SE 224 Hwy at SE 212 Hwy 01800216 8/9/2018 13:56 Self‐propelled motor home or RV vehicle HR305 Extinguish E306 Extinguish E304 Extinguish E319 Provide manpower BC302 Incident command BC301 Cancelled at Scene On SE 224 Hwy at SE 212 Hwy Total 17563 SE 82nd Dr 01800241 8/30/2018 9:32 Building Fire M303 Provide manpower T308 Ventilate E315 Extinguish E306 RIT E301 Backup team E314 Provide manpower FM303 FMO Investigation E391 Provide manpower FM306 FMO Investigation RH330 Provide Rehab RH308 Provide Rehab E058 Salvage & overhaul 17563 SE 82nd Dr Total S8 Total S9 On I205 Fwy at SE 212 Hwy 01800220 8/13/2018 11:56 Grass fire IE309 Extinguish BC303 Incident command E304 Extinguish E391 Extinguish On I205 Fwy at SE 212 Hwy Total 15987 S Forsythe Rd 01800226 8/18/2018 13:22 Brush or brush‐and‐grass mixture fire E315 Provide manpower E309 Extinguish BC303 Incident command E311 Provide manpower WT311 Provide water BR311 Extinguish 15987 S Forsythe Rd Total S9 Total S14 01800234 8/24/2018 13:43 Vehicle accident with injuries T308 (blank) On SE 242nd Ave at SE Tillstrom Rd E319 (blank) AMR271 (blank) BC301 Incident command On SE 242nd Ave at SE Tillstrom Rd Total S14 Total S15 1795 Washington St 01800240 8/30/2018 4:30 Special outside fire, other E315 Extinguish IE309 Fire, other BC303 Incident command FM306 FMO Investigation BR311 Fire, other 1795 Washington St Total S15 Total S16 18310 S Holly Ln 01800217 8/10/2018 13:15 Brush or brush‐and‐grass mixture fire IE309 Extinguish BC303 Assistance, other E310 Provide manpower BR310 Extinguish 18310 S Holly Ln Total 14389 Maplelane Rd 01800212 8/6/2018 6:24 Self‐propelled motor home or RV vehicle E315 Fire Attack HR305 Cancelled at Scene E309 Fire Attack T302 Cancelled at Scene BC303 Incident command E311 Provide basic life support (BLS) T316 Fire Attack E317 Fire Attack BC302 Cancelled at Scene FM303 FMO Investigation AMR264 (blank) AMR261 (blank) FM310 FMO Investigation RH330 Provide Rehab FM305 FMO Investigation 14389 Maplelane Rd Total 14904 S Henrici Rd 01800229 8/20/2018 17:13 Building Fire E315 Cancelled at Scene HR305 Cancelled at Scene BC303 Assistance, other E310 Incident command T316 Investigate fire out on arrival 14904 S Henrici Rd Total S16 Total
39 Station Incident Address Alarm Date Incident Type Apparatus Apparatus Action Taken FMZ Number S17 19775 S Central Point Rd 01800226 8/18/2018 13:57 Public service assistance, other HR305 Cancelled at Scene BC303 Assistance, other E317 Assistance, other AMR270 Cancelled at Scene WR308 Provide manpower 19775 S Central Point Rd Total 21672 S Ferguson Rd 01800239 8/28/2018 13:17 Brush or brush‐and‐grass mixture fire BC303 Incident command E311 Extinguish E307 Extinguish E317 Extinguish BC302 Incident command RH302 Provide Rehab FM311 FMO Investigation WT312 Provide water BR310 Extinguish BR311 Extinguish FM302 FMO Investigation E058 Salvage & overhaul 21672 S Ferguson Rd Total 996 Hazelwood Dr 01800208 8/3/2018 12:33 Building Fire E315 Provide manpower BC303 Incident command T316 Ventilate E317 Investigate fire out on arrival 996 Hazelwood Dr Total S17 Total S18 27787 SE 224 Hwy 01800230 8/21/2018 16:25 Forest, woods or wildland fire M301 Establish fire lines (wildfire) IE309 Extinguish E311 Assistance, other E319 Establish fire lines (wildfire) BC302 Assistance, other WT314 Provide water E330 Assistance, other WT330 Assistance, other RH302 Provide Rehab RH330 Provide Rehab IE314 Extinguish WT361 Fire, other BR311 Provide manpower E318 Extinguish BC301 Incident command BC332 Assistance, other BC331 Assistance, other WT333 Fire, other BR371 Establish fire lines (wildfire) WT336 Provide water 27787 SE 224 Hwy Total S18 Total S19 On SE Foster Rd at SE Hemrich Rd 01800211 8/5/2018 15:21 Vehicle accident with injuries E319 Provide advanced life support (ALS) AMR269 (blank) AMR262 (blank) BC301 Incident command On SE Foster Rd at SE Hemrich Rd Total S19 Total
40 R-1c.3
Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Volunteer Services Chief Steve Deters Re: Volunteer Services Division Monthly Report – August 2018
The following report is a breakdown of Volunteer activity in training and scheduled public events.
Fire Training: Drills in the month of August focused on the following: 8/01/2018 SCBA and PPE Donning & Doffing Competition 8/02/2018 SCBA and PPE Donning & Doffing Competition 8/08/2018 Difficult Hose Lays 8/09/2018 Difficult Hose Lays 8/11/2018 Pumper Operator Class 8/12/2018 Pumper Operator Class 8/15/2018 EMS Response Operations 8/16/2018 EMS Response Operations 8/28/2018 High Rise Training Drill - Support 8/29/2018 High Rise Training Drill - Support 8/30/2018 High Rise Training Drill – Support
EMS Training: 8/22/2018 Critical Patient Assessment Drill 8/23/2018 Critical Patient Assessment Drill
In August the Volunteer group participated in the following Events/Meetings: 8/07/2018 National Night Out Events 8/09/2018 Boring – Dull Park Social 8/18/2018 Cruise the Road to Damascus Cruise In 8/22/2018 Shift Rotation Meeting 8/23/2018 1st Responders Night – Happy Valley Park 8/29/2018 Honoring Veterans - Willamette National Cemetery 8/30/2018 Sr. Fire Fighter Class
Recruitment: Recruit Academy 18-01 Letter of acceptance for academy sent out 8/09/2018
41 Explorers: Drill focused on:
8/06/2018 Hose Layouts Drill 8/13/2018 Hose Layouts Drill 8/20/2018 Forcible Entry Drill 8/27/2018 Forcible Entry Drill
Public-Relations: None reported.
Station Coverage: The following is a breakdown of nights per station that had a Duty Shift.
Stn.12 – 7/31 Stn.13 – 20/31 Stn.18 – 27/31 Rehab/Water Tender Group – 24/31
Respectfully submitted,
Volunteer Services Chief Steve Deters
42 R-1d
Clackamas Fire District #1
Financial Services Summary To: Board of Directors
From: Finance Director Christina Day
Date: September 17, 2018
Re: Finance Division Report
NOTE: There will not be a financial report for the month ending August 31, 2018 in this month’s Board report due to staff vacations. The report for the prior year ending June 30, 2018 is included, and the next current-year financial report will be submitted with the October 2018 Board report.
Below are a few highlights of activities in Financial Services for the months of August and September 2018.
• The Finance Division transferred to the leadership of Deputy Chief Hari during August and has been working with him on reviewing processes.
• Budget Process – The final budget document for FY2018-19 will be available for Board members at the next Board meeting. The document is also posted on the Fire District website at http://www.clackamasfire.com/wp- content/uploads/2018/09/Adopted-Budget-FY18-19-Working.pdf. Director Day will submit the document for the GFOA Award consideration again this year before the September 15 deadline as well.
Plans are in process to use the Munis system to prepare the FY2019-20 budget, which will begin in December 2018. Director Day will develop and distribute training to all staff and prepare the system for entry.
• Year-end/Audit – Staff is working to finalize and close FY2017-18 in preparation for the audit. All invoices and payments for FY2017-18 have been processed, and the fiscal year will be closed for audit preparation. The audit is scheduled for the week of November 5th.
• Banking and Investments – The remote deposit system is now operational at Administration, and staff is processing checks as they are received. The lockbox will be deactivated on November 1, so all payments beyond that date must be sent to Clackamas Fire at 11300 SE Fuller Rd, Milwaukie, OR 97222.
1 Director Day attended an LGIP Investors workshop on August 30 to hear an economic update from the State Economist and State Treasurer. LGIP staff also provided information on the new Intermediate Term Investment Fund. Director Day will continue to explore investments options for Board consideration to improve and diversify the Fire District’s portfolio.
• Accounts Payable – Accounts Payable processing times have been steadily improving and the majority of vendor payments are made on time. Staff continues to work toward implementing “3-way Match” in Munis to ensure that information/invoices coming to A/P are complete before continuing in the process. During the month of July, Accounts Payable processed 421 invoices and prepared 325 disbursement checks.
• Munis – Payroll Administrator Burns and Finance Director Day participated in the Phase III of Munis...installing the HR and Payroll module. There were 9 days of process review and system design during the month of August. There are another 6 days of meetings scheduled in September as we continue the parallel testing of the system.
Finance Director Day and Senior Accountant Le attended a statewide Munis Users Group meeting in August with representatives from multiple Oregon agencies using Munis. It was a great opportunity to hear from Tyler Technologies experts on upcoming changes/upgrades and network with other users.
• Staffing – The Finance Division welcomed Halee Holst to the team on August 13th. She joins us from Clackamas County, and brings a Master’s degree and great experience to the Fire District. She has been focused on the Accounts Receivable/Billing function for now. We are excited to have her working with us!
Looking ahead:
Munis HR/Payroll Implementation – Finance Director Day and Payroll Administrator Burns will be attending up to 6 days of meetings/trainings for further system design during September. This project is still on schedule for Go-live on January 1, 2019 with continued parallel testing over the next few months.
Audit – The FY2017-18 audit is scheduled for the week of November 5, 2018.
Development – The Finance Division will be sending a few staff members to the fall OGFOA Conference in October for professional development. Staff also plans to participate in the GFOA’s GAAP Update webinar later this fall.
2 FINANCIAL REPORT – Period ending June 30, 2018 (FY2017-18)
General Fund 10 As of June 30, Fiscal Year 2017-18 is 100% complete. Staff continues to monitor budget compliance levels carefully as invoices and bills continue to be paid. Following is a summary of financial activity through June 30, 2018: Revenues: The General Fund received $50,298,004 in property tax revenues, of which $2,125,480 is from prior year’s taxes and remainder is current. These funds were transferred to the Local Government Investment Pool by the Treasurer’s Office. Ambulance Transport generated $557,001 in revenues. The Fire District has also recognized revenues of $1,348,478 in conflagration reimbursements, which include all deployments during FY2017-18. Additional revenues from contracts, interest, and other sources total another $2,239,652. Expenditures: The General Fund has expended funds in the following categories through June 30, 2018: Category: % of Budget Used Salaries & Benefits 98.3% Materials & Services 94.0% Capital Outlay 72.1%
Equipment Reserve Fund 20 Total expenditures in this fund equal $431,738, or 93.2% of budget, through June 2018. Purchases include a Kubota tractor for $32,137, a medic body for $144,713, and several staff vehicles. This fund has also received $13,489 in revenue from the sale of surplus items to date.
Capital Projects Fund 30 Total expenditures in this fund equal $379,657, or 15.0% of budget, through June 2018. Expenditures to date include costs for the Administration remodel, the final installment payment on the purchase of Station 17, and replacement of heat exchangers.
Enterprise Fund 40 There has been no notable activity in this fund yet this fiscal year.
Debt Service Fund 50 The Debt Service Fund received $1,992,564 in property tax revenues in Fiscal 2017-18. Total expenditures in this fund equal $2,178,543 through June 2018, reflecting GO bond debt service payments for principal and interest on Series 2015 and 2017.
Bond Construction Fund (Sinking) 60 Bond project-related construction costs total $14,744,786 for FY 2018, including $8 million in payments to Emerick Construction for the design/build contract on Stations 16 and 19. Expenditures equal 81.3% of budget.
PERS Reserve Fund 70 There has been no notable activity in this fund yet this fiscal year.
3 Investment Activity
Short-term Investment Portfolio The table below indicates the balances of cash accounts as of June 30, 2018. The Fire District ended FY2017-18 with $29.6 million on hand.
Short-term Investments as of June 30, 2018
Local Government Investment Pool $29,024,362 Key Bank Checking $604,039 Meritain Trust $3,000
TOTAL: $29,631,401
4
09/06/2018 14:12 |Clackamas Fire District |P 1 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -18,261,560.00 541,876.00 -17,719,684.00 0.00 0.00 -17,719,684.00 .0%
TOTAL Beg Fund Bal -18,261,560.00 541,876.00 -17,719,684.00 0.00 0.00 -17,719,684.00 .0%
01 Tax Revenues ______
4450 Current Year Prop Taxes -49,822,766.00 465,210.00 -49,357,556.00 -48,161,611.76 0.00 -1,195,944.24 97.6% 4455 Prior Year Prop Taxes -1,088,908.00 200,000.00 -888,908.00 -2,125,480.07 0.00 1,236,572.07 239.1% 4460 Other Taxes -8,000.00 0.00 -8,000.00 -10,912.00 0.00 2,912.00 136.4%
TOTAL Tax Revenues -50,919,674.00 665,210.00 -50,254,464.00 -50,298,003.83 0.00 43,539.83 100.1%
03 Interest ______
4490 Investment Interest -150,000.00 -300,000.00 -450,000.00 -478,626.28 0.00 28,626.28 106.4%
TOTAL Interest -150,000.00 -300,000.00 -450,000.00 -478,626.28 0.00 28,626.28 106.4%
04 Other Revenues ______
4500 Contract Revenue -477,146.00 8,000.00 -469,146.00 -519,016.61 0.00 49,870.61 110.6% 4502 Training Class Revenue 0.00 0.00 0.00 -175.75 0.00 175.75 100.0% 4510 ASA Revenue -125,000.00 0.00 -125,000.00 -87,731.50 0.00 -37,268.50 70.2%
5
09/06/2018 14:12 |Clackamas Fire District |P 2 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
4512 Medical Supply Reimb 0.00 0.00 0.00 -18,102.25 0.00 18,102.25 100.0% 4513 Other Reimbursements 0.00 0.00 0.00 -3,974.10 0.00 3,974.10 100.0% 4539 Conflagration Reimbursement 0.00 -985,176.00 -985,176.00 -1,348,477.60 0.00 363,301.60 136.9% 4541 Gain/Loss on Inventory Sales 0.00 0.00 0.00 -104,371.75 0.00 104,371.75 100.0% 4542 Sale of Goods/Services/Eqpt 0.00 0.00 0.00 -11,266.69 0.00 11,266.69 100.0% 4543 Gain/Loss on Fixed Assets 0.00 0.00 0.00 -39,000.00 0.00 39,000.00 100.0% 4545 Other Post-Employ Bene Revenue -387,862.00 -75,000.00 -462,862.00 -505,618.82 0.00 42,756.82 109.2% 4560 Grant Revenue 0.00 -450,804.00 -450,804.00 -236,696.96 0.00 -214,107.04 52.5% 4570 Transportation Response Revenu -350,000.00 -175,000.00 -525,000.00 -557,001.04 0.00 32,001.04 106.1% 4571 Other Revenues -245,000.00 -220,968.00 -465,968.00 -235,071.98 0.00 -230,896.02 50.4%
TOTAL Other Revenues -1,585,008.00 -1,898,948.00 -3,483,956.00 -3,666,505.05 0.00 182,549.05 105.2%
05 Transfers In ______
4610 Transfers from other Funds -365,000.00 0.00 -365,000.00 0.00 0.00 -365,000.00 .0%
TOTAL Transfers In -365,000.00 0.00 -365,000.00 0.00 0.00 -365,000.00 .0%
50 Salaries ______
5501 Fire Chief 182,941.00 0.00 182,941.00 182,943.12 0.00 -2.12 100.0% 5503 Deputy Chief 335,672.00 0.00 335,672.00 335,683.20 0.00 -11.20 100.0% 5504 Division Chief 534,026.00 0.00 534,026.00 347,287.46 0.00 186,738.54 65.0%
6
09/06/2018 14:12 |Clackamas Fire District |P 3 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
5505 Battalion Chief 1,290,917.00 0.00 1,290,917.00 1,363,911.16 0.00 -72,994.16 105.7% 5506 Exempt Staff Group 1,608,970.00 0.00 1,608,970.00 1,624,544.04 0.00 -15,574.04 101.0% 5507 Fire Inspectors 416,216.00 0.00 416,216.00 419,163.91 0.00 -2,947.91 100.7% 5508 Deputy Fire Marshal Captain 543,048.00 0.00 543,048.00 537,663.34 0.00 5,384.66 99.0% 5510 Captain 2,468,705.00 0.00 2,468,705.00 2,389,099.99 0.00 79,605.01 96.8% 5512 Lieutenant 3,297,448.00 0.00 3,297,448.00 3,523,998.96 0.00 -226,550.96 106.9% 5515 Apparatus Operator 4,704,240.00 0.00 4,704,240.00 4,832,409.89 0.00 -128,169.89 102.7% 5520 Fire Fighter 6,144,393.00 665,586.00 6,809,979.00 6,805,154.50 0.00 4,824.50 99.9% 5525 Paramedic 0.00 140,000.00 140,000.00 64,600.48 0.00 75,399.52 46.1% 5530 Non-exempt Staff Group 1,763,236.00 -84,929.00 1,678,307.00 1,525,502.52 0.00 152,804.48 90.9% 5535 Other Employee 162,298.00 84,929.00 247,227.00 151,751.92 0.00 95,475.08 61.4% 5540 Temporary Labor 55,280.00 0.00 55,280.00 56,059.61 0.00 -779.61 101.4% 5545 Premium Pay 252,904.00 75,000.00 327,904.00 345,846.30 0.00 -17,942.30 105.5% 5550 Conflagration Labor 0.00 691,980.00 691,980.00 691,980.43 0.00 -0.43 100.0% 5555 School Replacement 50,000.00 0.00 50,000.00 32,407.81 0.00 17,592.19 64.8% 5560 Operational Replacement 4,719,597.00 0.00 4,719,597.00 4,995,086.00 0.00 -275,489.00 105.8% 5562 Vacation Buyback 65,000.00 0.00 65,000.00 42,550.28 0.00 22,449.72 65.5% 5563 Retirement/Separation Vacation 276,069.00 170,968.00 447,037.00 432,645.86 0.00 14,391.14 96.8% 5600 Overtime 506,463.00 0.00 506,463.00 510,615.09 0.00 -4,152.09 100.8%
TOTAL Salaries 29,377,423.00 1,743,534.00 31,120,957.00 31,210,905.87 0.00 -89,948.87 100.3%
60 Benefits ______
7
09/06/2018 14:12 |Clackamas Fire District |P 4 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
6620 SS/Medicare 2,250,624.00 0.00 2,250,624.00 2,167,902.25 0.00 82,721.75 96.3% 6640 Tri-Met Taxes 176,939.00 0.00 176,939.00 163,058.49 0.00 13,880.51 92.2% 6656 PERS Employer 5,396,339.00 0.00 5,396,339.00 5,478,333.59 0.00 -81,994.59 101.5% 6667 PERS Bond Payment 1,710,818.00 0.00 1,710,818.00 1,290,284.32 0.00 420,533.68 75.4% 6670 Deferred Compensation 512,039.00 0.00 512,039.00 483,485.18 0.00 28,553.82 94.4% 6675 Unemployment 5,000.00 0.00 5,000.00 1,996.78 0.00 3,003.22 39.9% 6680 Life Insurance 45,000.00 0.00 45,000.00 74,647.90 0.00 -29,647.90 165.9% 6685 Conflagration Benefits 0.00 248,477.00 248,477.00 248,477.15 0.00 -0.15 100.0% 6690 Café Plan Benefits 3,871,098.00 0.00 3,871,098.00 3,439,008.32 0.00 432,089.68 88.8% 6691 PEHP 327,300.00 0.00 327,300.00 321,763.95 0.00 5,536.05 98.3% 6692 Other Post-Employ Benefits 630,000.00 0.00 630,000.00 504,276.30 0.00 125,723.70 80.0% 6693 Health Trust 281,716.00 222,696.00 504,412.00 504,437.07 0.00 -25.07 100.0% 6700 Floater Allowance 0.00 25,000.00 25,000.00 21,287.85 0.00 3,712.15 85.2% 6701 Vehicle Allowance 6,208.00 6,808.00 13,016.00 9,424.83 0.00 3,591.17 72.4% 6702 Tool Allowance 6,000.00 0.00 6,000.00 5,294.40 0.00 705.60 88.2% 6703 Cell/Tech Allowance 36,308.00 -31,808.00 4,500.00 3,495.48 0.00 1,004.52 77.7% 6705 Workers Compensation 695,293.00 -170,968.00 524,325.00 647,111.75 0.00 -122,786.75 123.4%
TOTAL Benefits 15,950,682.00 300,205.00 16,250,887.00 15,364,285.61 0.00 886,601.39 94.5%
70 Materials and Servic ______
7005 Discounts Taken 0.00 0.00 0.00 36.00 0.00 -36.00 100.0%
8
09/06/2018 14:12 |Clackamas Fire District |P 5 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
7006 Over/Short 0.00 0.00 0.00 36,416.67 0.00 -36,416.67 100.0% 7007 Depreciation Expense 0.00 0.00 0.00 1,583.33 0.00 -1,583.33 100.0% 7015 Meeting Expense 21,169.00 0.00 21,169.00 15,013.55 0.00 6,155.45 70.9% 7030 Civil Service Exam Expense 10,100.00 0.00 10,100.00 6,154.13 0.00 3,945.87 60.9% 7035 Bank Charges 15,000.00 0.00 15,000.00 22,456.07 0.00 -7,456.07 149.7% 7040 Dues & Publications 37,308.00 0.00 37,308.00 27,303.55 400.00 9,604.45 74.3% 7045 Awards & Recognitions 34,665.00 0.00 34,665.00 21,649.65 149.00 12,866.35 62.9% 7050 Program R & D 0.00 0.00 0.00 40.50 0.00 -40.50 100.0% 7055 Operating Supply 137,695.00 0.00 137,695.00 62,375.18 277.70 75,042.12 45.5% 7065 Fire Fighting Supply 84,499.00 0.00 84,499.00 73,203.10 1,893.52 9,402.38 88.9% 7070 Rescue Supply 35,860.00 0.00 35,860.00 16,882.48 1,794.69 17,182.83 52.1% 7075 EMS Supply 97,000.00 0.00 97,000.00 235,001.73 3,776.36 -141,778.09 246.2% 7078 Department Consumables 15,000.00 0.00 15,000.00 25,889.35 528.77 -11,418.12 176.1% 7080 Fuel 219,834.00 0.00 219,834.00 256,485.63 6,252.99 -42,904.62 119.5% 7085 Uniform & Protective Eqpt 577,239.00 0.00 577,239.00 409,737.54 22,914.51 144,586.95 75.0% 7090 Office Supplies 32,092.00 0.00 32,092.00 19,047.54 201.55 12,842.91 60.0% 7095 Software & Supplies 399,365.00 -20,000.00 379,365.00 363,205.43 304.41 15,855.16 95.8% 7105 Household Goods 68,339.00 0.00 68,339.00 57,797.90 0.82 10,540.28 84.6% 7110 Professional Services 385,700.00 62,000.00 447,700.00 379,018.12 0.00 68,681.88 84.7% 7115 Dispatch Services 1,268,884.00 0.00 1,268,884.00 1,419,469.68 0.00 -150,585.68 111.9% 7116 Utilities - Natural Gas 0.00 0.00 0.00 30,208.19 0.00 -30,208.19 100.0% 7117 Utilities - Electric 0.00 0.00 0.00 88,452.44 0.00 -88,452.44 100.0%
9
09/06/2018 14:12 |Clackamas Fire District |P 6 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
7118 Utilities - Garbage 0.00 0.00 0.00 5,015.57 0.00 -5,015.57 100.0% 7119 Utilities - Water 0.00 0.00 0.00 10,023.44 0.00 -10,023.44 100.0% 7120 Utilities - Other 392,844.00 0.00 392,844.00 299,588.30 0.00 93,255.70 76.3% 7122 Utilities - Telephone 345,000.00 0.00 345,000.00 325,361.26 0.00 19,638.74 94.3% 7130 Insurance - Property/Casualty 230,546.00 0.00 230,546.00 222,653.28 0.00 7,892.72 96.6% 7135 Medical Exams 261,467.00 0.00 261,467.00 214,221.25 0.00 47,245.75 81.9% 7140 Schools/Conferences Registrati 208,845.00 0.00 208,845.00 114,786.11 2,100.00 91,958.89 56.0% 7141 Tuition Reimbursement 38,752.00 0.00 38,752.00 18,215.55 0.00 20,536.45 47.0% 7142 Travel Expense 28,875.00 0.00 28,875.00 17,155.86 0.00 11,719.14 59.4% 7145 Mileage Reimbursement 3,408.00 0.00 3,408.00 26,887.87 0.00 -23,479.87 789.0% 7150 Volunteer Fire Fighter Exp 43,000.00 0.00 43,000.00 131,291.72 0.00 -88,291.72 305.3% 7155 Vehicle Maintenance 400,314.00 0.00 400,314.00 294,386.76 6,654.03 99,273.21 75.2% 7160 Equipment Maintenance 137,519.00 0.00 137,519.00 83,619.03 726.76 53,173.21 61.3% 7165 Radio Maintenance 48,600.00 0.00 48,600.00 26,810.78 25.21 21,764.01 55.2% 7170 Facility Maintenance 336,936.00 0.00 336,936.00 204,953.02 5,838.74 126,144.24 62.6% 7175 Office Equipment Maintenance 17,480.00 0.00 17,480.00 33,571.40 0.00 -16,091.40 192.1% 7180 Computer & AV Maintenance 34,780.00 -7,000.00 27,780.00 11,357.76 57.00 16,365.24 41.1% 7185 SCBA Maintenance 0.00 0.00 0.00 243.72 0.00 -243.72 100.0% 7187 Fire Extinguisher Expense 4,500.00 0.00 4,500.00 2,116.00 0.00 2,384.00 47.0% 7190 Training Expense 79,512.00 0.00 79,512.00 64,500.93 1,589.10 13,421.97 83.1% 7195 Public Education 67,500.00 0.00 67,500.00 46,223.24 1,240.43 20,036.33 70.3% 7205 Postage & Freight 29,925.00 0.00 29,925.00 24,462.17 64.65 5,398.18 82.0%
10
09/06/2018 14:12 |Clackamas Fire District |P 7 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
7210 Small Tool, Eqpts & Furnishing 1,000.00 0.00 1,000.00 12,913.56 2.40 -11,915.96 1291.6% 7215 Other Expense 36,500.00 0.00 36,500.00 21,939.16 10,040.46 4,520.38 87.6%
TOTAL Materials and Servic 6,187,052.00 35,000.00 6,222,052.00 5,779,725.50 66,833.10 375,493.40 94.0%
80 Capital Outlay ______
8825 Fire Fighting Equipment 156,850.00 -44,900.00 111,950.00 48,272.79 1,964.90 61,712.31 44.9% 8835 EMS & Rescue Equipment 30,000.00 0.00 30,000.00 26,985.29 0.00 3,014.71 90.0% 8845 Communications Equipment 6,000.00 0.00 6,000.00 5,704.29 0.00 295.71 95.1% 8850 Staff Vehicles 0.00 49,900.00 49,900.00 49,900.00 0.00 0.00 100.0% 8860 Facility Improvement 125,280.00 0.00 125,280.00 72,465.77 158.00 52,656.23 58.0% 8870 Furniture, Appliances & Tools 117,101.00 -5,000.00 112,101.00 135,025.28 -42,429.75 19,505.47 82.6% 8885 Office Equipment 40,000.00 0.00 40,000.00 18,658.15 0.00 21,341.85 46.6% 8890 Computer & AV Equipment 262,660.00 0.00 262,660.00 214,622.45 639.50 47,398.05 82.0%
TOTAL Capital Outlay 737,891.00 0.00 737,891.00 571,634.02 -39,667.35 205,924.33 72.1%
90 Transfers Out ______
9930 Transfer to Cap Proj Fund 500,000.00 0.00 500,000.00 0.00 0.00 500,000.00 .0%
TOTAL Transfers Out 500,000.00 0.00 500,000.00 0.00 0.00 500,000.00 .0%
99 End Fund Balance ______
11
09/06/2018 14:12 |Clackamas Fire District |P 8 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
9910 Contingency 1,306,326.00 -545,000.00 761,326.00 0.00 0.00 761,326.00 .0% 9915 Restricted Contingency 1,000,000.00 0.00 1,000,000.00 0.00 0.00 1,000,000.00 .0% 9999 Unappropriated Ending Fund Bal 0.00 -727,753.00 -727,753.00 0.00 0.00 -727,753.00 .0%
TOTAL End Fund Balance 2,306,326.00 -1,272,753.00 1,033,573.00 0.00 0.00 1,033,573.00 .0%
TOTAL General Fund -16,221,868.00 -185,876.00 -16,407,744.00 -1,516,584.16 27,165.75 -14,918,325.59 9.1%
TOTAL REVENUES -71,281,242.00 -991,862.00 -72,273,104.00 -54,443,135.16 0.00 -17,829,968.84 TOTAL EXPENSES 55,059,374.00 805,986.00 55,865,360.00 52,926,551.00 27,165.75 2,911,643.25
12
09/06/2018 14:12 |Clackamas Fire District |P 9 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 20 Equipment Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -882,967.00 0.00 -882,967.00 0.00 0.00 -882,967.00 .0%
TOTAL Beg Fund Bal -882,967.00 0.00 -882,967.00 0.00 0.00 -882,967.00 .0%
03 Interest ______
4490 Investment Interest -5,000.00 0.00 -5,000.00 -2,259.88 0.00 -2,740.12 45.2%
TOTAL Interest -5,000.00 0.00 -5,000.00 -2,259.88 0.00 -2,740.12 45.2%
04 Other Revenues ______
4540 Sale of Surplus -40,000.00 0.00 -40,000.00 -13,489.12 0.00 -26,510.88 33.7%
TOTAL Other Revenues -40,000.00 0.00 -40,000.00 -13,489.12 0.00 -26,510.88 33.7%
80 Capital Outlay ______
8805 Fire Apparatus 150,000.00 0.00 150,000.00 144,713.00 0.00 5,287.00 96.5% 8850 Staff Vehicles 288,000.00 0.00 288,000.00 286,095.24 0.00 1,904.76 99.3% 8860 Facility Improvement 0.00 0.00 0.00 930.18 0.00 -930.18 100.0%
TOTAL Capital Outlay 438,000.00 0.00 438,000.00 431,738.42 0.00 6,261.58 98.6%
99 End Fund Balance ______
13
09/06/2018 14:12 |Clackamas Fire District |P 10 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 20 Equipment Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
9910 Contingency 25,000.00 0.00 25,000.00 0.00 0.00 25,000.00 .0%
TOTAL End Fund Balance 25,000.00 0.00 25,000.00 0.00 0.00 25,000.00 .0%
TOTAL Equipment Reserve Fund -464,967.00 0.00 -464,967.00 415,989.42 0.00 -880,956.42 -89.5%
TOTAL REVENUES -927,967.00 0.00 -927,967.00 -15,749.00 0.00 -912,218.00 TOTAL EXPENSES 463,000.00 0.00 463,000.00 431,738.42 0.00 31,261.58
14
09/06/2018 14:12 |Clackamas Fire District |P 11 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 30 Capital Projects Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -2,523,389.00 0.00 -2,523,389.00 0.00 0.00 -2,523,389.00 .0%
TOTAL Beg Fund Bal -2,523,389.00 0.00 -2,523,389.00 0.00 0.00 -2,523,389.00 .0%
03 Interest ______
4490 Investment Interest -14,000.00 0.00 -14,000.00 -13,877.08 0.00 -122.92 99.1%
TOTAL Interest -14,000.00 0.00 -14,000.00 -13,877.08 0.00 -122.92 99.1%
05 Transfers In ______
4610 Transfers from other Funds -500,000.00 0.00 -500,000.00 0.00 0.00 -500,000.00 .0%
TOTAL Transfers In -500,000.00 0.00 -500,000.00 0.00 0.00 -500,000.00 .0%
80 Capital Outlay ______
8855 Land Acquisition 0.00 0.00 0.00 123,134.00 0.00 -123,134.00 100.0% 8860 Facility Improvement 2,537,389.00 0.00 2,537,389.00 256,523.16 0.00 2,280,865.84 10.1%
TOTAL Capital Outlay 2,537,389.00 0.00 2,537,389.00 379,657.16 0.00 2,157,731.84 15.0%
TOTAL Capital Projects Fund -500,000.00 0.00 -500,000.00 365,780.08 0.00 -865,780.08 -73.2%
TOTAL REVENUES -3,037,389.00 0.00 -3,037,389.00 -13,877.08 0.00 -3,023,511.92 TOTAL EXPENSES 2,537,389.00 0.00 2,537,389.00 379,657.16 0.00 2,157,731.84
15
09/06/2018 14:12 |Clackamas Fire District |P 12 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 40 Enterprise Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -19,828.00 0.00 -19,828.00 0.00 0.00 -19,828.00 .0%
TOTAL Beg Fund Bal -19,828.00 0.00 -19,828.00 0.00 0.00 -19,828.00 .0%
03 Interest ______
4490 Investment Interest -200.00 0.00 -200.00 -131.68 0.00 -68.32 65.8%
TOTAL Interest -200.00 0.00 -200.00 -131.68 0.00 -68.32 65.8%
04 Other Revenues ______
4571 Other Revenues -5,000.00 0.00 -5,000.00 0.00 0.00 -5,000.00 .0%
TOTAL Other Revenues -5,000.00 0.00 -5,000.00 0.00 0.00 -5,000.00 .0%
70 Materials and Servic ______
7055 Operating Supply 10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 .0%
TOTAL Materials and Servic 10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 .0%
99 End Fund Balance ______
16
09/06/2018 14:12 |Clackamas Fire District |P 13 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 40 Enterprise Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
9910 Contingency 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0%
TOTAL End Fund Balance 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0%
TOTAL Enterprise Fund -10,028.00 0.00 -10,028.00 -131.68 0.00 -9,896.32 1.3%
TOTAL REVENUES -25,028.00 0.00 -25,028.00 -131.68 0.00 -24,896.32 TOTAL EXPENSES 15,000.00 0.00 15,000.00 0.00 0.00 15,000.00
17
09/06/2018 14:12 |Clackamas Fire District |P 14 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 50 Debt Service Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -42,599.00 0.00 -42,599.00 0.00 0.00 -42,599.00 .0%
TOTAL Beg Fund Bal -42,599.00 0.00 -42,599.00 0.00 0.00 -42,599.00 .0%
01 Tax Revenues ______
4450 Current Year Prop Taxes -2,191,116.00 0.00 -2,191,116.00 -1,902,433.72 0.00 -288,682.28 86.8% 4455 Prior Year Prop Taxes -25,000.00 0.00 -25,000.00 -83,958.67 0.00 58,958.67 335.8%
TOTAL Tax Revenues -2,216,116.00 0.00 -2,216,116.00 -1,986,392.39 0.00 -229,723.61 89.6%
03 Interest ______
4490 Investment Interest -2,500.00 0.00 -2,500.00 -6,172.06 0.00 3,672.06 246.9%
TOTAL Interest -2,500.00 0.00 -2,500.00 -6,172.06 0.00 3,672.06 246.9%
70 Materials and Servic ______
7020 Debt Interest Expense 1,116,116.00 0.00 1,116,116.00 1,078,543.33 0.00 37,572.67 96.6% 7025 Debt Principal Expense 1,100,000.00 0.00 1,100,000.00 1,100,000.00 0.00 0.00 100.0%
TOTAL Materials and Servic 2,216,116.00 0.00 2,216,116.00 2,178,543.33 0.00 37,572.67 98.3%
TOTAL Debt Service Fund -45,099.00 0.00 -45,099.00 185,978.88 0.00 -231,077.88 -412.4%
TOTAL REVENUES -2,261,215.00 0.00 -2,261,215.00 -1,992,564.45 0.00 -268,650.55
18
09/06/2018 14:12 |Clackamas Fire District |P 15 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 60 Bond Construction Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
TOTAL EXPENSES 2,216,116.00 0.00 2,216,116.00 2,178,543.33 0.00 37,572.67
19
09/06/2018 14:12 |Clackamas Fire District |P 16 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 60 Bond Construction Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -18,474,831.00 0.00 -18,474,831.00 0.00 0.00 -18,474,831.00 .0%
TOTAL Beg Fund Bal -18,474,831.00 0.00 -18,474,831.00 0.00 0.00 -18,474,831.00 .0%
03 Interest ______
4490 Investment Interest -100,000.00 0.00 -100,000.00 -179,461.29 0.00 79,461.29 179.5%
TOTAL Interest -100,000.00 0.00 -100,000.00 -179,461.29 0.00 79,461.29 179.5%
04 Other Revenues ______
4513 Other Reimbursements 0.00 0.00 0.00 -553,636.27 0.00 553,636.27 100.0%
TOTAL Other Revenues 0.00 0.00 0.00 -553,636.27 0.00 553,636.27 100.0%
80 Capital Outlay ______
8805 Fire Apparatus 1,194,900.00 0.00 1,194,900.00 37,800.80 0.00 1,157,099.20 3.2% 8825 Fire Fighting Equipment 0.00 0.00 0.00 26,986.80 0.00 -26,986.80 100.0% 8860 Facility Improvement 16,949,942.00 0.00 16,949,942.00 14,679,998.81 80,068.42 2,189,874.77 87.1%
TOTAL Capital Outlay 18,144,842.00 0.00 18,144,842.00 14,744,786.41 80,068.42 3,319,987.17 81.7%
TOTAL Bond Construction Fund -429,989.00 0.00 -429,989.00 14,011,688.85 80,068.42 -14,521,746.27 -3277.2%
TOTAL REVENUES -18,574,831.00 0.00 -18,574,831.00 -733,097.56 0.00 -17,841,733.44
20
09/06/2018 14:12 |Clackamas Fire District |P 17 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 70 PERS Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
TOTAL EXPENSES 18,144,842.00 0.00 18,144,842.00 14,744,786.41 80,068.42 3,319,987.17
21
09/06/2018 14:12 |Clackamas Fire District |P 18 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ACCOUNTS FOR: 70 PERS Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -1,403,974.00 0.00 -1,403,974.00 0.00 0.00 -1,403,974.00 .0%
TOTAL Beg Fund Bal -1,403,974.00 0.00 -1,403,974.00 0.00 0.00 -1,403,974.00 .0%
03 Interest ______
4490 Investment Interest -6,000.00 0.00 -6,000.00 -9,475.52 0.00 3,475.52 157.9%
TOTAL Interest -6,000.00 0.00 -6,000.00 -9,475.52 0.00 3,475.52 157.9%
90 Transfers Out ______
9980 Transfer to General Fund 365,000.00 0.00 365,000.00 0.00 0.00 365,000.00 .0%
TOTAL Transfers Out 365,000.00 0.00 365,000.00 0.00 0.00 365,000.00 .0%
99 End Fund Balance ______
9910 Contingency 50,000.00 0.00 50,000.00 0.00 0.00 50,000.00 .0%
TOTAL End Fund Balance 50,000.00 0.00 50,000.00 0.00 0.00 50,000.00 .0%
TOTAL PERS Reserve Fund -994,974.00 0.00 -994,974.00 -9,475.52 0.00 -985,498.48 1.0%
TOTAL REVENUES -1,409,974.00 0.00 -1,409,974.00 -9,475.52 0.00 -1,400,498.48 TOTAL EXPENSES 415,000.00 0.00 415,000.00 0.00 0.00 415,000.00
22
09/06/2018 14:12 |Clackamas Fire District |P 19 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13
ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
GRAND TOTAL -18,666,925.00 -185,876.00 -18,852,801.00 13,453,245.87 107,234.17 -32,413,281.04 -71.9%
** END OF REPORT - Generated by Christina Day **
23 CORRESPONDENCE
C-1 Thank You from Rowena Wildlife Clinic to firefighters who helped at the Memaloose 2 Fire: Lieutenant Ed Riordan, Apparatus Greg Kluever, Lieutenant Trevor Cooper, Apparatus Scott Butzer, Firefighter Matt Bellman, Captain Brent Olson, Captain Mark Corless and Battalion Chief Jonathan Scheirman
C-2 Thank You Re: Firefighter Clay Davis, Captain Curtis Guttman, Apparatus Operator Matt Stevens, Lieutenant Matt Wiken, Apparatus Operator Tim Barbknecht and Firefighter Everett Easton
C-3 Thank You from Clackamas County Re: Clackamas Fire District #1
C-4 Thank You Re: Lieutenant Shawn Mullen, Apparatus Operator Harrison Zieverink and Firefighter Michael Loverro
C-1 Thank you to CFD#1 firefighters helping in the Memaloose 2 fire, including Lt. Riordan, AO Kluever, Lt. Cooper, AO Butzer, FF Bellman, Captain B. Olson, Captain Mark Corless, and BC J. Scheirman. C-2
8/9/18 Firefighter Clay Davis, Captain Curtis Guttman, and Apparatus Operator Matt Stevens
8/10/18 Lieutenant Matt Wiken, Apparatus Operator Tim Barbknecht, and Firefighter Everett Easton C-3 C-4
Lieutenant Shawn Mullen, Apparatus Operator Harrison Zieverink, and Firefighter Michael Loverro INFORMATIONAL ITEMS
I-1 It’s Been a Great Summer - Happy Valley Monthly - September
I-2 Emergency Preparedness: A Community Effort – Happy Valley Monthly - September
I-3 Happy Valley Summer Concerts End with First Responders Teaching Attendees Life-Saving Skills - Happy Valley Monthly - September I-1
Happy Valley Monthly It’s Been a Great Summer
September 2018 By Happy Valley Monthly
Retrieved from: https://www.happyvalleyor.gov/wp-content/uploads/2018/09/HV-Monthly_September-2018-reduced-size.pdf I-2
Happy Valley Monthly Emergency Preparedness: A Community Effort
September 2018 By Happy Valley Monthly
Retrieved from: https://www.happyvalleyor.gov/wp-content/uploads/2018/09/HV-Monthly_September-2018-reduced-size.pdf I-3
Happy Valley Monthly Happy Valley Summer Concerts End with First Responders Teaching Attendees Life-Saving Skills
September 2018 By Shelley McFarland
Retrieved from: https://www.happyvalleyor.gov/wp-content/uploads/2018/09/HV-Monthly_September-2018-reduced-size.pdf