Clackamas Fire District #1 Board Meeting Briefing Packet
October 15, 2018 Click on the red page numbers to be instantly linked to the particular report.
To safely protect and preserve life and property
Board of Directors’ Meeting Monday, October 15, 2018 Meeting Location: Mt. Scott Fire Station 6:00 pm
AGENDA
REGULAR SESSION
I. CALL TO ORDER PER ORS 192.610 TO 192.690 ORS 192.650 – The meeting is being recorded.
II. CHANGES TO AGENDA
III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 17, 2018 – (p. 5)
IV. PUBLIC COMMENT (The President will call for statements from citizens regarding District business, not to exceed three minutes per person.)
V. PRESENTATION – RECOGNITION OF 2018 INTERNATIONAL ASSOCIATION OF FIRE CHIEFS (IAFC) BEN FRANKLIN AWARD FOR VALOR – Chief Charlton/Board of Directors
VI. PRESENTATION – OPERATION SANTA CLAUS PREPARATION – Battalion Chief Deters
VII. BUSINESS – Action required B-1 Request Board Approval of Revised Board Policy Manual – Chief Charlton – (p. 14)
B-2 Request Board Approval of Funding for Remodeling of Lake Road Fire Station #4 and Mt. Scott Fire Station #5 – Facilities Manager Scott Vallance – (p. 44)
B-3 Request Board Discussion and Direction Regarding the Intergovernmental Agreement with Estacada Fire District #69 – Chief Charlton / President Syring – (p. 45)
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To safely protect and preserve life and property
VIII. OTHER BUSINESS – No action required. (These items will be presented individually by staff or other appropriate individuals. A synopsis of each item together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.)
OB-1 Legislative Update – Lobbyist Genoa Ingram
OB-2 Bond Update – Deputy Chief Hari
OB-3 Board Committee/Liaison Reports Interagency Committee – Director Joseph/President Syring Foundation Liaison – Director Trotter Metro Policy Advisory Committee (MPAC) – Director Trotter
OB-4 Board Informational Updates / Comments
IX. INFORMATIONAL ONLY A. Divisional Reports R-1a. Chief’s Report – Verbal - Chief Fred Charlton
R-1b Business Services Division – Deputy Chief Doug Whiteley - (p. 48) R-1b.1 Fire Prevention – Battalion Chief Burke Slater (p. 54)
R-1c Emergency Services Division – Deputy Chief Ryan Hari – (p. 66) R-1c.1 Emergency Medical Services/Training – Division Chief Bill Conway – (p. 70) R-1c.2 Operations – Division Chief Mike Corless – (p. 85) R-1c.3 Volunteer Services – Volunteer Services Chief Steve Deters – (p. 106) R-1c.4 Volunteer Services President’s Report – Verbal – President Ryan Kragero
R-1d Financial Services Division – Finance Director Christina Day – (p. 110)
B. Correspondence – (p. 133)
C. Informational Items – (p. 142)
D. Next Meeting The next Board of Directors’ meeting will be on Monday, November 19, 2018 at 6:00 pm at Mt. Scott Station 5.
X. REGULAR BOARD MEETING RECESSED
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To safely protect and preserve life and property
XI. EXECUTIVE SESSION REGARDING EXEMPT PUBLIC RECORDS PURSUANT TO ORS 192.660(2)(f) AND CORRESPONDENCE FROM DISTRICT’S LEGAL COUNSEL
XII. REGULAR BOARD MEETING RECONVENED
XIII. ADJOURNMENT
UPCOMING EVENTS: October – Fire Prevention Month October 20 – Open House – Station 3 – 1:00 pm – 3:00 pm October 27 – Open House – Station 19 – 1:00 pm – 3:00 pm October 31 – Open House – Station 18 – 6:00 pm – 8:30 pm
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REGULAR BOARD OF DIRECTORS MEETING (This meeting was recorded.) September 17, 2018
I. CALL TO ORDER PER ORS 192.610 TO 192.690 ORS 192.650 – The meeting is being recorded.
President Wall called the meeting to order at 6:02 pm.
Present: Board of Directors Jay Cross, Thomas Joseph, Jim Syring, Don Trotter, and Marilyn Wall; Chief Fred Charlton; Deputy Chief Ryan Hari; Deputy Chief Doug Whiteley; Division Chief Bill Conway; Division Chief Mike Corless; Public Information Officer Brandon Paxton; Finance Director Christina Day; Battalion Chief Josh Santos; Battalion Chief Keith Smith; Battalion Chief Brian Stewart; Battalion Chief Brian Rooney; Battalion Chief Josh Gehrke; Battalion Chief Jonathan Scheirman; Volunteer Services Chief Steve Deters; Volunteer Association President Ryan Kragero; Local 1159 President Karl Koenig; Deputy Fire Marshal Captain Kari Shanklin; North Clackamas School District (NCSD) Superintendent Matt Utterback and Chief of Staff Tiffany Shireman, and NCSD board member Mitzi Bauer; Genoa Ingram from Court Street Consulting; Mark Aasland from Pace Engineers; Citizens John Kihlstrum and Chris Hawes; and Executive Assistant Karen Strejc.
II. CHANGES TO AGENDA Chief Charlton noted the revised agenda, which included B-2 for an architectural services contract for the Training Center.
III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON AUGUST 20, 2018
The motion passed unanimously to approve the minutes as written for the regular board meeting on August 20, 2018.
IV. PUBLIC COMMENT Karl Koenig, Local 1159 President, Happy Valley resident
Local 1159 President Koenig congratulated the negotiation teams of the Fire District and Local 1159 in ratifying the firefighter contract. It was noted the contract was well thought out, had conscientious ideas, and was a good process. The BC contract was approved as well. Captain Corless led the negotiations for the Local 1159, and did well. Local 1159 President Koenig thanked the Fire District Board in advance for approving the contract.
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11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com
Chris Hawes, Damascus resident
At last month’s board meeting, Mr. Hawes invited staff and the Board to attend the Missing Veterans Ceremony. Chief Charlton said the District would have representatives in attendance. He thanked Volunteer Services Chief Deters and Volunteer Association President Kragero for attending and noted that it meant a lot to him for staff to make the effort to attend.
V. ELECTION OF BOARD OFFICERS President Wall asked for nominations for the position of President.
Director Cross nominated Director Syring and Director Joseph seconded the nomination. No further nominations were offered, so nominations were closed. Affirmative votes were cast by Directors Cross, Joseph, Trotter, Syring, and Wall.
The gavel was passed to the new President, Jim Syring.
President Syring thanked the Board for their support and was looking forward to supporting firefighters and staff.
President Syring asked for nominations for Vice President.
Director Wall nominated Director Trotter and Director Cross seconded the nomination. No further nominations were offered, so nominations were closed. Affirmative votes were cast by Directors Cross, Joseph, Syring, and Wall.
President Syring asked for nominations for Secretary/Treasurer.
Director Wall nominated Director Cross and Director Joseph seconded the nomination. No further nominations were offered, so nominations were closed. Affirmative votes were cast by Directors Joseph, Syring, Trotter, and Wall.
VI. PRESENTATION – NORTH CLACKAMAS SCHOOL DISTRICT’S LOCAL OPTION LEVY Superintendent Matt Utterback reported that the North Clackamas School District (NCSD) serves 17,000 students made up of 32 schools, and was the seventh largest district in Oregon. The state of Oregon wasn’t providing adequate funding to NCSD to maintain its daily operations. It’s anticipated that by 2019-2020, NCSD would have a shortfall of $17 million.
Currently, NCSD has implemented cost saving measures, which have resulted in cutting school days, delayed purchasing student equipment and curriculum, fewer full time counselors, reduced staff professional development time, and reduced staff salaries.
If the levy is voter-approved, the funds would prevent cutting teaching positions, retain class sizes, and prevent canceling school days. If approved, it would cost up to $1.63 per $1,000 of
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assessed property value, or roughly $30 a month for five years for a home with a property value of $221,800.
Mitzi Bauer, NSCD board member, encouraged the audience to vote for the levy if they were voters living in the NSCD. People could help with canvasing neighborhoods or by donating funds.
Handouts were provided to the Board and to staff. This information could also be found on NCSD’s website: http://www.nclack.k12.or.us/.
VII. PRESENTATION – FIRE PREVENTION MONTH Deputy Fire Marshal (DFM) Captain Kari Shanklin shared about the fall community events, which began with the Hilltop Health and Safety Fair that took place on September 15. This year, the Fire District partnered with NW Natural Gas and combined their “Get Ready” event with the safety fair. NW Natural Gas provided hot dogs and chips for attendees.
Fire Prevention Month is next month and theme established by the National Fire Protection Association is “Look. Listen. Learn. Be aware. Fire can happen anywhere.” Open houses were scheduled for every Saturday in October at a fire station.
The Fire District distributed 11,000 flyers to the North Clackamas and Oregon City School Districts regarding the theme’s safety tips and the fire station open houses schedule. In addition, the flyer was placed as an ad through Pamplin Media, which was featured in the Clackamas Review/Oregon City News. The Public Information Office will be placing consistent and targeted safety messages on all of the Fire District’s social media platforms for the month as well.
VIII. PRESENTATION – PUBLIC INFORMATION OFFICE UPDATE Public Information Officer (PIO) Paxton, who began a five year position as the PIO on July 1, 2018, gave a presentation on the office’s goals.
Program Goals: Develop Annual Communications Plan Define Target Audiences with the Fire District Enhance the Fire District’s Social Media Presence
Communications Plan: Broken down by month Include seasonal and demographic specific information Broad representation of the Fire District
Define Target Audiences: Use Fire District Demographics Traditional and non-traditional media Distribute content in a more focused way
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Enhance Fire District Social Media Presence: Increase followers in each of the social media platforms by 5% Twitter: 9,580 followers (by July 1) Instagram: 1,409 followers (by July 1) Facebook: 4,081 followers (by July 1) Standardize external content formatting
PIO Paxton asked the Board if they have feedback or hear of gaps within the Public Information Office to let him know.
IX. BUSINESS B-1 Request Board Approval of Proclamation 18-04 for Fire Prevention Month – Theme – “Look. Listen. Learn. Be aware. Fire can happen anywhere.” DFM Captain Shanklin noted the proclamation declared October as Fire Prevention Month with the theme: “Look. Listen. Learn. Be aware. Fire can happen anywhere.”
Director Trotter moved and Director Cross seconded the motion to approve Proclamation 18-04 for Fire Prevention Month – Theme – “Look. Listen. Learn. Be aware. Fire can happen anywhere.” The motion passed unanimously.
B-2 Request Board Approval of Training Center Project Architectural Services Contract DC Hari requested Board authorization for the Chief to enter into a contract for architectural services with Hennebery Eddy Architects for the Training Center Upgrade Project, in the amount of $139,450. Upgrades to the Training Center were identified in the May 2015 voter approved capital bond. It was noted that though bond dollars were growing short, the identified needs remain. In an effort to follow through with what the Fire District committed to voters for the bond, the additional funds are needed.
The selection of Hennebery Eddy for this project was allowed through Board Resolution 17-02, contracting with Hennebery Eddy for projects that include the Training Center.
Director Joseph moved and Director Wall seconded the motion to approve the Training Center Architectural Services Contract with Hennebery Eddy Architects with an approved cost of $139, 450. The motion passed unanimously.
B-3 Possible Discussion and Board Approval of Labor Agreement, Subject to Board Executive Session Discussion Chief Charlton presented the two proposed working agreements with Local 1159: one for the Firefighter’s Union and one for the Battalion Chiefs’ Group. Both would be effective July 1, 2018 through June 30, 2021. These have been voted upon and approved by both labor groups.
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Director Joseph moved and Director Cross seconded the motion to approve the agreement between Local 1159 and the Firefighters’ Group. A group vote was taken and the motion passed unanimously.
Director Joseph moved and Director Cross seconded the motion to approve the agreement between Local 1159 the Battalion Chiefs’ Group. A group vote was taken and the motion passed unanimously.
X. OTHER BUSINESS OB-1 Legislative Update Lobbyist Ingram reported that Legislative committee meetings would take place in Salem the week of September 24, 2018.
The Urban Renewal Workgroup had their last meeting the week of Sept. 10, 2018. Individual cities may ask not to be included in urban renewal.
Lobbyist Ingram will have the final list of legislative bills by next month.
OB-2 Review and First Reading of Board Policy Manual Chief Charlton noted the Board Policy Manual would be brought before the Board on two occasions, with the second reading in October.
The following edits were noted: FTE – Number of employees has been updated. In October – Committee list (Appendix A) will be updated in October and included.
OB-3 Review of Intergovernmental Agreements DC Hari noted there were three current IGAs for Fleet Services, which will renew annually for another five years. There were no changes to the IGAs, other than changes in rates that are updated by October 1 for the following fiscal year.
The Fire District has additional interest from other agencies for fleet maintenance.
OB-4 Bond Update Division Chief Corless would have a Damascus Station 19 video at next month’s meeting.
Fleet/Logistics – shelving will arrive in October and will be anchored. Station 16 – delayed and slated to be completed by November. Station 19 – six weeks behind Station 16.
Director Cross suggested the Fire District may want to look into having a fire service traffic light on Foster Road in Damascus.
Division Chief Corless noted the Fire District had $3 million remaining from the 2015 bond.
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OB-5 Board Informational Items Director Cross shared the OFDDA Conference was next month from October 25-27 with Portland Fire & Rescue’s Chief Mike Myers as the speaker.
President Syring shared that the Board Planning Retreat was scheduled for September 19, 2018.
OB-6 Board Committee/Liaison Reports Executive Committee President Syring attended several meetings and the committee would be working through issues into next month.
Foundation Liaison Director Trotter shared that the Foundation Auction Dinner is March 16, 2019 at the Gray Gables in Milwaukie. Information regarding the event will be shared in the Fire District’s newsletter.
Metro Policy Advisory Committee (MPAC) Director Trotter reported that the cities of Hillsboro, Beaverton, and King City were also in attendance and shared in the discussion regarding urban renewal. It would be recommended to expand urban growth boundaries for these cities and encourage integration of different housing types.
Capital Projects Director Wall reported that Item B-2 for tonight’s meeting, approval of the architectural services for the Training Center’s project, was the topic of discussion at the last Board Capital Projects Committee meeting.
X. INFORMATIONAL ONLY R-1a Chief’s Report The Hilltop Health and Safety Fair on Saturday, September 15 went well and had participation from Meg’s Moments for Life Jackets and CERT, among many other vendors. Chief Charlton thanked staff for all of their hard work.
Chief Charlton reported the Fire District was watching and monitoring fire conditions to determine whether the backyard burn season would open on October 1.
Chief Charlton, Medical Services Chief Santos, and PIO Paxton would be attending the Oregon Fallen Firefighters Memorial on September 20 in Salem, Oregon.
The Fire District and Honor Guard would be participating in the Vietnam Memorial Service in Boring, Oregon on September 21.
R-1b Business Services Division As submitted.
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DC Whiteley noted the Hilltop Health and Safety Fair had better attendance than anticipated. He thanked DFM Captain Shanklin for all of the work she does over the years in coordinating the event.
DC Whiteley thanked BC Stewart for his work in the Fire Marshal’s Office (FMO) over the last eight months. BC Slater would begin at FMO on October 1.
The Fire District received the variance approval for the new administration building and would move forward with the project. The architect was working on the final design.
R-1b.1 Fire Prevention BC Stewart appreciated all of DFM Captain Shanklin’s efforts in coordinating the Hilltop Health and Safety Fair.
BC Stewart worked as the Assistant Fire Marshal at FMO for nine months and would be returning as a shift BC. He noted the level of expertise in FMO was phenomenal. All Fire Inspectors would be housed at FMO (Station 3), but would provide a presence at Boring Station 14.
R-1c Emergency Services Division As submitted.
DC Hari welcomed BC Brian Stewart back to the Emergency Services Division.
Director Bob Cozzie left CCOM and accepted the position of Director for the Bureau of Emergency Communications (BOEC) for the City of Portland. Cheryl Bledsoe is the new Director at CCOM.
R-1c.1 Emergency Medical Services/Training Division Chief Conway noted the Fire District surpassed their goal and hit the goal of having 50,000 members of the community be trained in Hands-Only CPR.
Division Chief Conway shared that he was honored to participate in the search efforts for the daughter of a Fire District employee, Meighan Cordie. He acknowledged BC Gehrke and Medical Services Chief Santos for their support in coordinating over 300 volunteers into a manageable force to accomplish tasks and goals. They both did a great job.
R-1c.2 Operations As submitted.
R-1c.3 Volunteer Services As submitted.
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R-1c.4 Volunteer Services President’s Report Volunteer Association President Kragero shared that the month of August was a busy month, as volunteers participated in the National Night Out and the Boring Dull Day.
R-1d Financial Services As submitted.
The final budget document for FY2018-19 was distributed to the Board.
The audit would begin on November 5, 2018.
B. Correspondence Noted.
C. Informational Items Noted.
D. Next Meeting The next meeting would be October 15, 2018 at 6:00 pm at Mt. Scott Station 5.
XII. REGULAR BOARD MEETING RECESSED The regular board meeting was recessed at 7:42 pm.
President Syring announced there would be a 10 to 15 minute break before beginning the Executive Session.
XIII. EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PURSUANT TO ORS 192.660(2)(d) President Syring called the Executive Session to order at 7:58 pm.
The Executive Session adjourned at 8:38 pm.
XIV. REGULAR BOARD MEETING RECONVENED President Syring reconvened the regular board meeting at 8:39 pm.
B-3 Possible Discussion and Board Approval of Labor Agreement, Subject to Board Executive Session Discussion
Chief Charlton resented the two proposed working agreements with Local 1159 – one for the Firefighter’s Union and one for the Battalion Chiefs’ Group. Both would be effective July 1, 2018 through June 30, 2021. These have been voted upon and approve by both labor groups.
Director Joseph moved and Director Cross seconded the motion to approve the agreement between Local 1159 the Firefighters’ Group. A group vote was taken and the motion passed unanimously.
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Director Joseph moved and Director Cross seconded the motion to approve the agreement between Local 1159 the Battalion Chiefs’ Group. A group vote was taken and the motion passed unanimously.
XV. ADJOURNMENT President Syring adjourned the regular board meeting at 8:41 pm.
Karen Strejc Executive Assistant
______President Jim Syring Secretary Jay Cross
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B-1
Clackamas Fire District #1
Memo To: Board of Directors From: Chief Charlton CC: Date: October 15, 2018 Re: Board Policy Manual Review
Per Article 7.7 of the Board Policy Manual, in September of each year, the Board shall review the manual for any revisions. Per Article 3 of the manual, there is a two-step process to completing the review. The first step took place at the September board meeting when the Board had the first hearing for the Policy Manual. Revisions and changes were discussed. These were incorporated into the revised manual that has been prepared for the October board meeting and the second hearing.
Recommendation: The recommendation is for the Board to approve the revised Board Policy Manual.
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Board of Directors’ Policy Manual
Revised January 22, 2018 October 15, 2018 TABLE OF CONTENTS
TABLE OF CONTENTS ...... i
PREAMBLE ...... ii
SECTION 1 – POLICY STATEMENTS………………………………………………………..iii
ARTICLE 1: POLICY ADOPTING GOVERNMENT BY POLICY ...... 1
ARTICLE 2: BOARD POLICIES ...... 1
ARTICLE 3: POLICY ADOPTION, CHANGES, DELETIONS, ADDITIONS, REPEAL AND REVIEW ...... 2
ARTICLE 4: THE BOARD ...... 2
ARTICLE 5: MEMBERSHIP OF THE BOARD ...... 4
ARTICLE 6: OFFICERS OF THE BOARD ...... 10
ARTICLE 7: POWERS AND DUTIES OF THE BOARD ...... 11
ARTICLE 8: BOARD ADVISORY COMMITTEES/LIAISONS ...... 13
ARTICLE 9: METHODS OF OPERATION OF BOARD MEETINGS ...... 14
ARTICLE 10: MEETING MINUTES, PUBLIC RECORDS ...... 18
ARTICLE 11: DELEGATION OF BOARD AUTHORITY ...... 19
ARTICLE 12: FIRE DISTRICT LEGAL COUNSEL ...... 20
ARTICLE 13: FIRE DISTRICT POLICY ON TAX INCREMENT FINANCING (URBAN RENEWAL) DISTRICTS………………………………………………………………….21
ARTICLE 14: DISTRICT POLICY ON ENTERPRISE ZONES – TAX ABATEMENT……………………..…22
APPENDIX A…………………………………………………………………………………………………….…….25
SECTION 2 – RESOURCES Accounting Policies and Procedures Manual Cash Management Policy Debt Management Policy Purchasing Policyh
i 01/22/2018 Board of Directors’ Policy Manual Preamble
Our current District, Clackamas County Fire District #1, commonly referred to as Clackamas Fire District #1, is composed of areas that were formally known by the following:
Multnomah County Fire District #12 – 1976 merger Milwaukie Rural Fire Protection District #56 – 1976 merger Clackamas County Fire District #1 – 1976 formed Redland Fire District #54 – 1988 merger Happy Valley Fire District #65 – 1988 merger Clackamas Fire District #71 – 1990 merger Beavercreek Fire District #55 – 1994 merger Oak Lodge Fire District #51 – 1998 merger Clarkes Rural Fire Protection District #68 – 2003 annexation City of Milwaukie – 2005 annexation City of Oregon City – 2008 annexation Boring Fire District #59 – 2017 annexation
These areas were incorporated through annexation, consolidation, merger, or contract for services to comprise the Fire District as we know it today.
Clackamas Fire District #1 is proud to be an internationally accredited organization, which provides fire protection, fire prevention, rescue operations, and emergency medical services. Clackamas Fire District #1 provides services to four cities including the City of Happy Valley, Johnson City, Milwaukie, and Oregon City, as well as the unincorporated areas of Barton, Beavercreek, Boring, Carus, Carver, Central Point, Clackamas, Clarkes, Damascus, Eagle Creek, Holcomb, Oak Lodge, Redland, South End, Sunnyside and Westwood.
Clackamas Fire District #1 has 20 community fire stations strategically located throughout the District with a workforce of more than 275 288 employees and 80 community volunteers. It is one of the largest fire protection districts in Oregon serving over 220,000 citizens in an area covering over 235 square miles.
Uniform Patch of Clackamas Fire District #1 Logo of Clackamas Fire District #1 for electronic medium, decals, letters, etc.
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Section 1 Clackamas Fire District #1
Policy Statements
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SECTION 1 CLACKAMAS FIRE DISTRICT #1 POLICY STATEMENTS
ARTICLE 1: POLICY ADOPTING GOVERNMENT BY POLICY
The policy of the Board of Directors (the Board) of Clackamas Fire District #1 (the District) recognizes that one of its major functions is to serve as the policy-making body of the District, and to govern the activities and shape the future of the District. At the same time, the Board reserves for the Fire Chief and the professional staff the responsibility of the day-to-day administration of the District in a manner consistent with the policies and rules of the Board.
The Board will support and promote the District’s mission statement, which is “To safely protect and preserve life and property.”
It is therefore the intent of the Board to set forth a series of policies and Board rules to govern the conduct and deliberations of the business conducted by the Board and to serve as a guide for the professional staff in carrying out the daily functions of the District.
ARTICLE 2: BOARD POLICIES
It is the intent of the Board to be governed by a set of policies. The policies and rules shall be adopted by the Board and made available as public documents.
The policies and rules of the Board shall be drafted, adopted and amended with full consideration for the Board's desire to provide fire and life safety protection of the best obtainable quality for the residents of the District within the limitations of the District's ability to support it.
The Board of Directors, as the governing body representing the people of the District, determines all questions of policy to be employed in the operation of the District.
In the event that a Board policy is found to be in conflict with state or federal law or the rules of a higher authority, that portion of such policy is automatically null and void without Board action and shall be deleted from the accumulated body of policies and rules.
If disagreement over the application, extent, or interpretation of a policy arises, the resolution of the conflict will be based on the majority opinion of the Board. If such an interpretation is deemed to have future significance, an amendment to the applicable policy, as a Board rule, shall clearly specify the intent of the Board in interpreting the policy.
Board rules may also be based on pertinent statutes. In this context they are designed to explain, detail, or otherwise organize the application of a policy consistent with the statutes. Board rules may also be applied to remind the Board, staff, and public of the existence of applicable statutes.
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Proposals regarding changes, deletions, additions, or repeal may originate from any interested person.
ARTICLE 3: POLICY ADOPTION, CHANGES, DELETIONS, ADDITIONS, REPEAL AND REVIEW
In its deliberations leading to the establishment or amendment of Board policy or rules, the Board's central concern will be for increased efficiency and effectiveness in carrying out its legally mandated tasks and general policies in the interest of the public good.
The Board recognizes that all Board policies shall remain flexible and be subject to review and change. Such review shall take place annually at a regularly scheduled Board meeting on a date or dates selected by the Board, and shall appear as an agenda item.
In order to provide consistency, stability and integrity to Board policies, changes in policies, except in the case of emergency, shall be executed in a precise manner without undue haste.
Adoption, changes, additions to and deletions from or repeal of the established policies shall be accomplished by a majority vote of the Board. A two-step action, with steps separated by no less than 28 days, is required. Introduction, discussion and deliberation shall constitute the first step. A ratification vote shall be required at a second meeting. In the event that an emergency is deemed to exist, and said emergency is recorded in the official minutes and agreed to by a majority of the Board members, a policy can be changed, suspended, added to, or deleted from in the course of a single meeting.
An emergency shall be defined as an unforeseen circumstance requiring immediate action so as to prevent diminishment of the welfare of the District.
The assembled policies of the Board, known collectively as the BOARD of DIRECTORS’ POLICY MANUAL, shall be the reference instrument for conducting the business of the Board.
ARTICLE 4: THE BOARD
The District is defined in accordance with the provisions of Oregon Revised Statutes. The District includes territories lying in Clackamas and Multnomah Counties (see attached map). The Board, by policy, shall carry out its responsibilities and the will of the people of the District, in keeping with state and federal constitutions, statutes, rules, interpretations of the courts, and all the powers and responsibilities they provide.
4.1
Policies are adopted by the Board to govern the operations and the affairs of the District. The policies are designed to help the Board carry out, effectively and efficiently, the responsibilities and duties delegated to it by law and the will of the people.
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Clackamas Fire District #1 /
Happy Valley Fire Station Milwaukie Fire Station Mt. Scott Fire Station © © Pleasant Valley Fire Station 2Town Center© © 6 © Boring Fire Station Fire Station1 5 7 © © Lake Rd. Fire Station 4 14 © Clackamas Fire Station © 3 Damascus Fire Station Oak Grove Fire Station © 19 8
Holcomb Fire Station Eagle Creek © Fire Station 9 © © Oregon City Fire Station 18 15 Redland Fire Station Logan Fire Station South End Fire Station © © © 11 12 17 © Hilltop Fire Station 16
©Beavercreek Fire Station 10
Highland Fire Station
Clarkes Fire Station © © 20 13
Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the GIS User Community
4.2
The Board reserves to itself all authority and responsibility delegated to it, unless otherwise assigned to the Fire Chief or others by statute, ordinance, regulation, or local action.
4.3
Policy designating the Board as the Contract Review Board. It shall be the policy of the Board, upon adoption of the appropriate resolution, to serve as the Fire District Local Contract Review Board pursuant to ORS 279A.060 (see Resolution 90-06 dated 12/10/90).
4.4
Collective Bargaining Agreement. It is the policy of the Board to engage in discussions for the purpose of reaching agreements with recognized employee groups, as required in the Oregon Collective Bargaining Law, ORS 243.650 through 243.782. The Board reserves to itself or its designee (Fire chief and his/her designees) the responsibility of negotiating with employee groups.
ARTICLE 5: MEMBERSHIP OF THE BOARD
The Board shall consist of five members (each a Board member or Director) serving four-year, staggered terms. A resident or property owner of the District shall be eligible to serve as a Board member in accordance with ORS 478.050 and District Ordinance C90-03 (adopted January 21, 1991).
5.1
Each Board member shall be identified by a position number. All members of the Board shall serve at large, representing the District as a whole.
5.2
Board position numbers are assigned as follows and will be transferred to the successors of the named Board member at the termination of their service in the position.
Position Board Member Term Expires 1 Thomas Joseph 6/30/19 2 Don Trotter 6/30/21 3 Marilyn Wall 6/30/19 4 Jay Cross 6/30/21 5 Jim Syring 6/30/19
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5.3
The election of the Board members shall be conducted as provided by ORS Chapter 255.
5.4
Board Member Certification. No person elected or appointed to the Board shall be sworn in unless they are determined by the Board to meet the qualifications as set forth in ORS. If a question exists as to the eligibility of any candidate, the Board will resolve the issue prior to swearing in.
5.5
New Board members shall take an oath of office at the June meeting prior to assuming the duties of the position. Unless filling a vacancy on the Board, terms of office shall start officially on July 1st. (ORS 255.335)
5.6
District Board Policy dictates that the Board President (President) and the Fire Chief be responsible for the appropriate orientation of new Board members.
The Fire Chief shall schedule a work session with new Board members to acquaint them with the facilities, equipment, and personnel and to provide copies and an overview of:
Fire Board Policies Board Member Guide (OFDDA) Standard Operating Procedures and Statements of Policy District territory and boundaries District and Civil Service Rules and Regulations Labor and other major contracts
5.7
Directors' Compensation and Reimbursement. The Board shall reimburse Board members (in accordance with ORS 198.190 and Resolution C90-18) at the rate of $50.00 per day for all regularly scheduled Board Meetings, Special Meetings, regional, state and national committees as a result of being on the Board; sanctioned Board Committee Meetings and conferences when approved by the Board and when in response to subpoenas or legal actions.
The Board shall reimburse Board members for reasonable expenses actually incurred while on District business, in accordance with ORS 198.190. These reimbursements shall be for expenses incurred while attending Board Meetings, Special Meetings, and sanctioned Board committee meetings and conferences. Such reimbursement shall extend only to the bona fide expenses of Board members, and shall not include recompense for a spouse’s or companion’s costs. Each
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Board member shall present a statement, supported by appropriate documentation. Examples of reimbursable expenses include:
Meetings for sanctioned Board committees Travel to meetings and community events (e.g., Chamber luncheons) Parking Meals or per diem during the course of a meeting or conference
Expenses falling outside of the above categories would need to be approved by the Board at the next regularly scheduled Board meeting.
Expenses incurred for lodging shall be covered at the actual cost of lodging for single occupancy only. Reimbursement for dual occupancy is acceptable when Board members share a room.
Travel shall be reimbursed at an amount equal to the rate per mile established by the Internal Revenue Service when private autos are used, or the actual cost where commercial transportation is provided.
Meals shall be reimbursed at the actual cost so long as these are reasonable and prudent. It shall be the responsibility of each Board member to prepare and present an account of expenses verified by receipts prior to reimbursement. Such reimbursement requests are to be considered public and shall be attached to the monthly register of bills to be paid.
It shall be the policy of the Board to keep all such financial transactions strictly public in an effort to preserve the public trust. The Board’s quarterly per diem report will be included in the District’s financial report each quarter.
5.8
Vacancies on the Board. It shall be the policy of the Board to declare a position on the Board vacant if: the incumbent dies, resigns, or is removed from office or no longer meets the qualification requirements of ORS 478.050.
In the event any of the above occurs, the Board will, at its next regularly scheduled meeting, deliberate the circumstances, may declare the position to be vacant by a majority vote of the Board, and then notify the Clackamas County Clerk of its decision.
5.9
Filling vacancies in the office of Director shall be in accordance with ORS 198 and ORS 255 as currently drafted or as amended from time to time.
9 01/22/2018
5.10
When a District election is to be held for the purpose of electing members to the Board, the election officer shall cause to be published in accordance with ORS 255.075 the following information:
Date of the election; Board positions to be voted upon; Latest date candidates may file for office.
The Clackamas County Clerk, serving as elections officer, has total responsibility for the conduct and administration of District elections.
ARTICLE 6: OFFICERS OF THE BOARD
It shall be a policy of the Board to elect officers of the Board during the month of September.
6.1
Under ORS 478.250, the Board shall seat a President, a Vice President, and a Secretary/Treasurer at its September meeting or at such times as the existing officer may resign from their office or vacate membership on the Board. All officers shall be elected annually, with no officer serving more than two consecutive terms in any one office. Officers elected to fill an unexpired term shall serve until the end of their predecessor's term.
6.2
The President of the Board shall preside at all meetings of the Board and shall have the right to offer motions and amendments and to vote on motions put before the Board for action. The President shall sign on behalf of the Board such documents as may require an official signature.
6.3
The Vice-President shall perform all the duties of the President when acting in that capacity.
6.4
The Secretary/Treasurer of the Board or the Secretary/Treasurer’s designee shall be responsible for keeping in the Board minutes an accurate record of all Board business as prescribed in ORS 192.620 and 192.650 regarding the Oregon Public Meeting Law.
6.5
The Secretary/Treasurer shall countersign such official documents requiring two Board members’ signatures.
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ARTICLE 7: POWERS AND DUTIES OF THE BOARD
It is the policy of the Board to exercise those powers granted to it by ORS 478 and to carry out those duties assigned to it as may best meet the fire and life-safety needs of the District.
7.1
Important activities of the Board are the formulation of policies and rules regarding District programs and services. In carrying out its legislative and policy-making responsibility, the Board shall delegate the administrative and executive functions to the Fire Chief.
7.2
The basic manner in which members fulfill their office must be at a regular, special, committee, or workshop meeting, and may be a matter of public record. The method of participation is discussion, deliberation, debate and voting. All members including the President are expected to participate fully in deliberation and voting.
7.3
Board members, individually and collectively, act as representatives of the citizens of the District in maintaining and promoting fire and life-safety needs of the District.
7.4
Board members’ decisions and actions shall best serve the needs of District citizens in light of available resources and information available to the Board at the time such decisions or actions are made.
7.5
The Board encourages members to participate in organizations such as the Oregon Fire District Directors Association, and others with similar benefit to the District. Membership fees shall be borne by the District and reasonable expenses incurred in attending meetings, seminars, and training sessions shall be borne by the District.
7.6
The Board members shall observe the following code of conduct, designed to guide their actions in carrying out their responsibilities. A Board member should strive to respect the authority of the majority and understand his/her role as a board member.
7.7
The Board makes yearly appointments, approvals and reviews. The following guide shall be used to help maintain an efficient flow of District programs and services.
11 01/22/2018
January Board approval of audit agreement Board approval of Clackamas Emergency Services Foundation budget Progress report regarding the strategic goals as listed in the Strategic Business Plan.
February Election information – submit information for re-election to Board of Directors to the Clackamas County Election Division for May election (odd numbered years).
March Board approval of three-year term renewals to the Clackamas Emergency Services Foundation Board
April Board approval of term renewal for Budget Committee Members Adoption of proclamation for EMS Week in May
May Board review of Economic Indicators Adoption of proclamation for Safety and Health Week in June
June Swearing-in of elected/re-elected Board members (odd numbered years) Board approval of the resolution to adopt the budget, make appropriations, and levy taxes for the next fiscal year
July Progress report regarding the strategic goals as listed in the Strategic Business Plan
August Adoption of proclamation for National Preparedness Month in September
September Annual election of Board officers – President, Vice-President, Secretary/Treasurer Board of Directors’ Policy Manual Review – First reading Adoption of proclamation for Fire Prevention Month in October
October Board committee/liaison assignments determined Board of Directors’ Policy Manual Review - Adoption
November Presentation of Annual Audit Board approval of Budget Officer for the next fiscal year
12 01/22/2018
December Board approval for District’s Insurance Carrier for next calendar year
7.8
Board shall annually review and participate in the updating of the Strategic Business Plan.
7.9
The Board recognizes that it serves all people of the District and that each citizen of the District has individual political views. Therefore, as a public entity, the Board will not promote or oppose any political committee or promote or oppose the nomination or election of a candidate, the gathering of signatures on an initiative, referendum or recall petition, the adoption of a measure or the recall of a public office holder. However, this section does not restrict the right of individual Board members to support or oppose such measures or express their own personal political views as long as they are not using government resources, facilities, staff, or time to do so. This section also does not prevent the Board from supporting or opposing legislative measures or providing neutral information on any measure, initiative, candidate, initiative, referendum or recall petition.
7.10
The Board shall actively strive to involve the public in the decision making process through periodic contact with community and civic groups.
ARTICLE 8: BOARD ADVISORY COMMITTEES/LIAISONS
It is the policy of the Board to establish advisory committees/liaisons when it is found to be in the best interest of the District to do so.
8.1
It is the policy of the Board to maintain the following standing committees/liaisons (see list in Appendix A):
Capital Projects Committee Clackamas County Coordinating Committee (C4) Liaison Emergency Medical Services (EMS) Committee Executive Committee Foundation Liaison Legislative Committee Interagency Committee Volunteer Association Liaison
13 01/22/2018
and other special committees/liaisons as deemed necessary. The Board President or designee shall outline the duties and responsibilities at the time of appointment. A Board member(s) shall serve on all standing or special committees. Special committees shall be considered dissolved upon submission of a final report unless their standing is continued by a vote of the majority of Board members.
8.2
The Budget Committee, as a legally mandated committee, shall be considered a standing committee whose duties continue year to year.
8.3
Committees may provide information and serve in an advisory role concerning District matters assigned to them. The Board is responsible for setting priorities and making policy.
8.4
It shall be the responsibility of the Fire Chief to advise the various committees as to the requirements of the Oregon Public Meetings Law (ORS 192.610 through 192.710) and the Oregon Public Records Law (ORS 192.410 through 192.505).
8.5
The Fire Chief shall be responsible for compliance with the Public Meetings Laws. (ORS 192.640)
ARTICLE 9: METHODS OF OPERATION OF BOARD MEETINGS
It is the policy of the Board that all meetings be conducted in accordance with Oregon and federal statutes and rules, the decisions of the courts, and with proper regard to "due process" procedures. In so doing, the Board will seek information from staff and other sources as appropriate, before decisions are made on policy and procedural matters.
9.1
All meetings of the Board are open to the public, except as provided for executive sessions. Notice of all meetings and a copy of the proposed agenda shall be sent to all persons making request in writing, and will be made available to the news media prior to the date of the meeting (ORS 192.610 - 192.690). A nominal fee may be charged for copies of public records in accordance with rules established by the Board. The District will cause the regular meeting date and time to be published monthly in the District newspaper of record.
14 01/22/2018
9.2
All meetings are to have at least a 24 hour advance notice except in the case of an emergency (ORS 192.640). Board meeting notices are to be distributed to all District stations and facilities and the news media notified.
9.3
Regular meetings of the Board shall be held at the Mt. Scott Fire Station located at 9339 SE Causey Avenue, Happy Valley, on the third Monday of each month at 6:00 pm and on the subsequent Monday if there is a conflict with a holiday. The regular meeting of the Board in January and February of each year will be held on the fourth Monday of the month.
9.4
Special or emergency meetings of the Board may be called by the Board President or by petition from a majority of the Board members or by request of the Fire Chief.
9.5
It is the intent of the Board to encourage attendance and participation at Board meetings by all interested persons and residents of the District.
9.6
In order to accomplish the tasks of the Board in an orderly and expeditious manner, the Board will attempt to limit repetitious testimony and discussion whenever possible so as not to inconvenience those persons bringing business before the Board.
9.7
The President may regulate the order and length of appearances and limit appearances to presentations of relevant points. The President may also permit audience comments relative to a specific motion prior to the final vote of the Board. The degree of audience participation will depend upon time available and the significance of the matter under discussion.
9.8
The Board shall provide in the agenda of its regular meeting a specific time to hear the comments, concerns, and suggestions from its citizens or from visitors with interests in the District.
15 01/22/2018
9.9
It shall be the policy of the Board to recognize itself as a policy-making body that deliberates at regularly scheduled meetings and each Board member shall make a diligent effort to be present and participate fully.
9.10
Robert's Rules of Order (revised) shall be adopted as the official procedures for conducting Board and committee meetings except where they are in conflict with any other procedures adopted by the Board.
9.11
The Fire Chief, in cooperation with the President, shall prepare an agenda for each meeting and have it available with supporting information, to each Board member at least 48 hours (except weekends) prior to each regular meeting.
9.12
A majority of the members of the Board shall constitute a quorum. The affirmative vote of at least three members present at any meeting having a quorum shall be considered sufficient for action, except for actions required otherwise by law or these policies. If only three members are present, constituting a quorum, a unanimous vote is required to approve a motion.
9.13
Board minutes shall reflect roll call votes at all times unless the vote is unanimous. Any Board member may request that a vote be changed if such request is made prior to consideration of the next order of business.
9.14
Any Board member may append onto the record, at the time of voting, a statement indicating the reason behind the vote, or the reason for abstaining or choosing not to participate in the voting. A Board member shall declare a conflict of interest where such a conflict exists. (ORS Chapter 244)
9.15
Board executive sessions may be attended by representatives of the news media per ORS 192.660 except for those sessions dealing with labor negotiations and litigation against the news medium.
16 01/22/2018 9.16
The Board recognizes the following as news media organizations eligible to attend executive sessions because they have an established history of meeting the requirements of this policy.
The Oregonian The Clackamas Review/Oregon City News or affiliated newspapers Daily Journal of Commerce, Portland Willamette Week KGW, KATU, KOIN, KOPB and KPTV
9.17
Representatives of the above named organizations shall be permitted to attend executive sessions upon a showing of their credentials. Other news media may attend an executive session if recognized through the procedure set forth in Section 9.19. Representatives of the organization shall provide evidence of their credentials prior to such session.
9.18
Representatives of news organizations not listed in Section 9.16 of this policy may apply for permission to attend executive sessions on behalf of a news organization by filing a request for recognition with the Fire Chief following notice of the meeting and prior to an executive session the organization wishes its representative to attend. The review of the request shall be based upon a determination of the eligibility of the organization under this policy and evidence of the authority of a representative to appear on behalf of that organization. Once approved, the organization shall not be required to re-apply for recognition at future sessions unless the recognition is revoked or there is substantial reason to conclude that the organization is no longer eligible.
9.19
Standards for recognition for determining whether a news organization will be permitted to have its representative attend executive sessions will include the following criteria:
If the organization is a print medium, the organization shall provide evidence of general or associate membership in the Oregon Newspaper Publishers Association. If the organization is a television or radio broadcaster, the organization shall provide evidence of membership in the Oregon Association of Broadcasters. Evidence of membership in the Associated Press shall also be sufficient. Alternatively, the organization may provide satisfactory evidence that it is organized and operated to regularly and continuously publish, broadcast or otherwise disseminate news to the public. The organization is determined to be a business entity that is institutionalized, is regularly represented by multiple personnel with defined roles within the organization.
17 01/22/2018
The organization that is institutionalized is regularly represented by multiple personnel with defined roles within the organization. The organization is committed and structured to support the terms of ORS 192.660(4) with respect to nondisclosure of information or discussion designated as confidential. The fact that an individual or group of individuals maintains a computer website or “blog” or corresponds with others on a matter does not constitute being a news media organization under this policy.
9.20
A news media organization or representative denied recognition by the Fire Chief under this policy may appeal that decision by giving notice of appeal to the Fire Chief. The Board shall consider the appeal in open session prior to the scheduled executive session and may affirm, reverse or modify the Fire Chief’s determination.
9.21
Cameras or other recording devices may not be used in executive sessions, except for the official executive session tapes made by District staff.
9.22
A representative of a news media organization that has a direct personal interest in the subject of the executive session that would frustrate the purpose of the executive session may be barred from attending.
9.23
By attending the executive session, the news media organization and its representative agree not to print or publicly disclose the discussion at the session (per ORS 192.660(4)) until the Board of Directors has taken official action regarding the subject matter of the discussion.
9.24
The Board may revoke the recognition of a news media organization or a representative if, after notice to the organization or representative, the Board finds that the facts upon which original recognition was granted are no longer true, or upon a finding that the organization or its representative has willfully disclosed information or discussion at an executive session designated as confidential.
ARTICLE 10: MEETING MINUTES, PUBLIC RECORDS
10.1
The minutes of the meetings of the Board shall be maintained in the Administration Office of the
18 01/22/2018
District and shall provide for information as required by law (ORS 192) and Board policies.
10.2
The Board Secretary or staff designee shall record all proceedings of the Board meetings and file these in chronological order in a book provided for that purpose.
10.3
The official minutes of Board meetings, including supporting documents, shall be open to inspection by the public at the office of the Fire Chief during regular business hours. Minutes of executive meetings are not subject to this provision in accordance with ORS 192. 10.4
The District recognizes the right of any member of the public to inspect nonexempt public records in accordance with guidelines established by the Attorney General of the State of Oregon. When access to District records is granted, examination will be made in the presence of the record custodian regularly responsible for maintenance of the files or by a staff member designated by the Fire Chief. Some records are archived off-site. These may be requested and will be available at the Administration Office as soon as practicable and without reasonable delay. The request must be made in writing and submitted in person, by mail, by fax or by e- mail. (ORS 192.420)
10.5
In accordance with the Oregon Public Records Law, certain records, such as executive meeting minutes and personnel records, are not included in the category of records to which the right of access is to be granted by the Fire District.
ARTICLE 11: DELEGATION OF BOARD AUTHORITY
11.1
The Board has primary responsibility for the approval of District plans and procedures and for the appraisal of the ways in which these decisions are implemented and results obtained. The Board recognizes its authority to delegate specific responsibilities to the Fire Chief for the implementation of the programs and services of the District.
11.2
The Board will approve a position description for the Fire Chief. The Board will negotiate and enter into a contract with the Fire Chief which specifies the terms and conditions of employment.
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11.3
At such time that a vacancy occurs or is imminent in the Fire Chief's position, the Board President shall appoint a committee to begin the recruitment and selection process.
11.4
The Fire Chief shall serve as executive officer of the District and shall have the responsibility for:
preparing the agenda in accordance with Section 9.11 for each meeting, attending all Board meetings, unless excused, and participating in deliberations of the Board as required; bringing to the attention of the Board matters requiring its consideration; reporting periodically to the Board on the progress of programs in the District; reporting to the Board appointments, demotions, transfers, and dismissals in accordance with the policies of the Board and Civil Service Board as applicable.
11.5
The Board delegates to the Fire Chief the function of specifying the required actions and designing the detailed arrangements under which the District will be operated. Such Standard Operating Procedures will detail the operations of the District.
ARTICLE 12: FIRE DISTRICT LEGAL COUNSEL
12.1
It shall be the responsibility of the Board to select legal counsel to represent the legal needs of the District. The Board shall have the responsibility to seek the advice of legal counsel whenever it is unclear regarding legal questions or whenever an action being considered by the Board may result in placing the District in legal jeopardy. When legal counsel is needed, the Fire Chief will make the contact regarding the issue in question unless the matter is in regards to the Fire Chief. If this is the case, the Board President or designee will initiate contact with legal counsel. Notwithstanding the above generally- applicable rule, a Board Member may make direct, confidential contact with legal counsel if state or federal law requires that Board member to keep the information conveyed to counsel confidential. If possible, legal counsel will notify the Fire Chief or the Board President of such contact without divulging any confidential information.
20 01/22/2018 ARTICLE 13: FIRE DISTRICT POLICY ON TAX INCREMENT FINANCING (URBAN RENEWAL) DISTRICTS.
13.1
The Board establishes the following general policy relating to urban renewal districts and tax increment financing. The proposed creation of each urban renewal district, or proposed amendments to existing urban renewal plans that increase the maximum indebtedness shall be individually reviewed and scrutinized by staff for economic and operational impact. Results of these findings will be reported to the Board.
13.2
ORS 457.085 requires that urban renewal agencies "shall consult and confer" with each affected taxing district prior to presenting an urban renewal plan for approval, but does not require consultation with such districts during a plan's development. Therefore, the District shall monitor municipalities within its jurisdiction for activity relating to both urban renewal districts and plan amendments and will notify such municipalities of the District’s desire for early consultation and involvement.
13.3
ORS 457.085 (5) provides that any written recommendations of the governing body of a taxing district affected by a proposed urban renewal plan shall be accepted, rejected or modified by the governing body of the municipality in adopting the plan. Accordingly, it shall be the policy of this Board to specify to the governing body of the municipality approving the plan, in writing, any of its recommendations that are not included in the proposed plan.
13.4
Staff shall evaluate each proposed urban renewal plan and plan amendment that increases maximum indebtedness, for its short-term and long-term economic costs and benefits, and for its operational impact on the District. Such evaluation shall compare the costs and benefits with and without the urban renewal plan or amendment, as appropriate. Upon completion of this evaluation, staff will present a report to the Board.
13.5
In supporting our municipal partners’ efforts to create jobs and promote economic development, the Board believes that properly-constructed urban renewal plans that attract private investment, alleviate blighted areas and increase assessed value can ultimately benefit all public service providers. The staff and Board will continue to dialogue with the sponsoring agency prior to deciding whether to support, oppose, recommend changes, or remain neutral regarding the proposed urban renewal plan.
21 01/22/2018 13.6
Believing that upon reaching a plan’s maximum indebtedness urban renewal plans should be retired, the Board will generally oppose plan amendments that seek to increase maximum indebtedness.
13.7
Upon review of staff's evaluation and report on a proposed urban renewal plan or plan amendment the Board may:
Support the proposed urban renewal plan or plan amendment when the use of tax increment finance (TIF) is limited, generally, to the types of projects which have been shown to be effective in encouraging private investment, thereby increasing assessed value. Support the proposed urban renewal plan or plan amendment when the urban renewal plan does not rely exclusively on TIF but, rather, includes other funding sources such as general fund revenues, general obligation bonds or grants. Oppose approval of the proposed urban renewal plan or plan amendment when TIF is used to fund public amenities that are not shown to be effective in encouraging private investment. Oppose approval of the urban renewal plan or plan amendment when the use of TIF is proposed to fund improvements which are either outside of the urban renewal area or, to the extent that such improvements serve identified needs which are outside of the urban renewal area, is disproportionate to the relationship (assessed value or territory) of the urban renewal area to the balance of the jurisdiction. Oppose approval of the urban renewal plan or plan amendment when existing or anticipated District resources are insufficient to meet the anticipated demand caused by proposed plan-supported development. Recommend or request changes that improve the urban renewal plan or plan amendment; and support, oppose or remain neutral pending the city or county addressing those changes.
ARTICLE 14: DISTRICT POLICY ON ENTERPRISE ZONES TAX ABATEMENT
14.1
The Clackamas Fire District #1 Board of Directors recognizes that ORS 285C.050 to 285C.250 authorize cities, counties and port authorities to establish Enterprise Zones (EZones). The stated purpose of an EZone is to provide an incentive to certain businesses to make investments in taxable property and to provide additional family-wage employment in the community by allowing deferral of ad valorem taxes on the new investment property for three or five years, referred to in the statutes as tax exemption. The assumptions are that the program will encourage employers within the EZone to make investments in taxable property that would not otherwise be
22 01/22/2018 made, that the new property will result in the creation of new local jobs that would not otherwise be available, and that the investment property will remain as a valuable addition to the tax base after the tax exemption expires.
14.2
The process for creating an EZone requires that the sponsoring city, county or port authority submit the proposal to the Oregon Economic and Community Development Department for review and approval. ORS 285C.067 further requires that the sponsor consult with all taxing districts within the proposed EZone before submitting the application.
14.3
The Board adopts this policy on behalf of the District with respect to any property that is subject to the taxing authority of the District or to a contract for the services of the District. This policy shall provide guidance to local governments sponsoring EZones as to the position of the District on those EZones, and to the Fire Chief or his designee in responding to opportunities for meetings or consultation with those sponsoring agencies.
14.4
The Board appreciates the importance of providing incentives for investments and job creation that an EZone may provide, so long as the deferment of taxes payable to the District does not impose a financial burden on District resources and require that the District provide fire and life safety services to the beneficiary without resources to do so. Ad valorem property taxes are virtually the only source of funds by which the District provides firefighting and emergency medical aid to the Clackamas County community. Providing for new taxable property and exempting it from the tax rolls means that the District must protect the property and the employees without the funds to do so. It is the Board’s strong view that, if sponsoring agencies fail to consider carefully the impact of tax exemption on the District’s ability to provide fire and life safety services, or if they waive or fail to implement the conditions provided by state law with respect to EZones, the very purpose of the program is defeated.
14.5
The Board requires as a condition of its assent to tax exemption that an agency sponsoring an EZone provide for an agreement with the applicant for tax-exemption providing for annual payment to the District during the term of tax exemption an amount equal to 30 percent of the District’s current tax rate applicable to the exempt property to reimburse the District for that portion the District levy representing the direct cost of fire and emergency services for the exempt property.
23 01/22/2018 14.6
The Board welcomes the opportunity for the District to review the terms and provisions of any proposed EZone on a case by case basis, but by the adoption of this policy serves as notice of the Board’s concerns regarding these issues:
Existing EZone boundaries or exemption of taxable property should not be amended unless the sponsor, in consultation with the District, concludes that the amendment is in the best interests of the community at large and will not diminish the District’s ability to provide services. Tax exemption granted to an eligible business should not be extended unless all terms of the original tax exemption grant, including the number of employees to be hired and the wages to be paid, have been met in full for the entire exemption period. Original requirements for tax exemption granted by a sponsor should not be amended, altered or waived if such action would reduce, eliminate or materially alter the requirements that were presented to the District as the conditions for the tax exemptions being granted, including without limitation the base wages to be paid and employee addition requirements. The Board may consider EZone proposals on a case by case basis, but generally will not support EZone applications for tax exemptions that propose primarily additions of machinery or equipment or upgrades, as such improvements generally do not add assessed value at the end of the exemption period due to depreciation, wear and tear or obsolescence, defeating the concept of added taxable value in the long term. Sponsoring agencies should require that applicants for tax exemption include proposals to enhance the level or efficiency of local public services within the proposed EZone, including firefighting and police services. The Board generally opposes any termination of the existing statutory sunset provisions for EZones. The District further opposes the creation of EZones on land that is or has formerly been designated as an urban renewal area.
24 01/22/2018 APPENDIX A CFD#1 BOARD COMMITTEES/LIAISONS 2017/2018 2018/2019 Staff Liaison
CAPITAL PROJECTS COMMITTEE: To provide Board oversight and input into Trotter Trotter Chief Charlton/ the District’s long-range capital needs. Quarterly (Minimum) Wall Wall Finance Director Christina Day
CLACKAMAS COUNTY COORDINATING COMMITTEE (C4) LIAISON: To Alt.: Trotter Alt.: Trotter Chief Charlton provide Board representation to neighboring areas with which the District has significant relationships. Monthly.
EMS COMMITTEE: To provide input into the EMS service delivery system Cross Cross Division Chief issues related to CFD1 from an elected representative’s perspective. To provide Joseph Joseph Bill Conway Board representation with TVF&R and Lake Oswego Fire Dept. in providing consulting services regarding the EMS Consortium according to ORS 190. Quarterly (Minimum)
EXECUTIVE COMMITTEE: To provide a forum to enable the Board to review Syring Syring Chief Charlton the annual performance of the CEO and to perform other duties as assigned by the Wall Trotter Board Chairperson. Semi-annually (Minimum) Alt.::Joseph Alt.::Wall
FOUNDATION LIAISON: To provide timely updates and information to the Trotter Trotter Chief Charlton Board on the affairs of the Foundation. The Chairperson shall appoint a Board member to act as a liaison between the Board and the Clackamas Emergency Services Foundation (Foundation). The liaison shall attend the bimonthly Foundation meetings and provide updates at the monthly Board meetings.
LEGISLATIVE COMMITTEE: To provide a forum for staff and Board Joseph Joseph Chief Charlton representatives to discuss the political implications of Board action and impacts of Wall Wall legislative proposals on the District. Quarterly (Minimum)
INTERAGENCY COMMITTEE: To provide Board representation to other Joseph Joseph Chief Charlton governmental agencies that the District serves or has significant relationships with. Syring Syring Quarterly (Minimum) Alt.: Trotter Alt.: Trotter
VOLUNTEERS’ ASSOCIATION LIAISON: To provide Board representation at Syring Syring Battalion Chief the Volunteer Association meetings. Quarterly (Minimum) Alt.: Trotter Alt.: Trotter Steve Deters
Revised 10/15/2018 B-2
Clackamas Fire District #1
Memo
To: Board of Directors Fire Chief Fred Charlton FROM: Facility Manager Scott Vallance CC: Battalion Chief Steve Deters DATE: 10/15/18 RE: Remodeling of Dorms for Stations 4 and 5
Action Requested Staff requests Board approval of the low bid of $71,750.00 for the remodel of the dorm rooms in both Station 4 (Lake Road) and Station 5 (Mt. Scott).
Background Both of these stations currently have three dorm rooms in the living quarter’s area. This proposal is to divide each dorm in two, making six dorms total in each station. This configuration allows for increased staffing based on apparatus deployment changes (i.e. engine/medic), expanding populations and provides private dorms to accommodate both male and female employees.
Known Facts Policy Implications – The request follows the District’s purchasing policy by gaining Board approval on purchases over $50,000.
Budget Implications These projects were part of the Adopted FY2017-18 Budget, and when they weren’t completed in FY2018, the allocated funds became part of the FY2017-18 Ending Fund Balance. During the development of the FY2018-19 Budget, the Finance Director included the funds in the FY2018-19 Contingency appropriation so the projects could be completed in FY2018-19. Since a transfer of Contingency funds requires a supplemental budget, the Finance Director will present this transfer through a planned supplemental budget in the near future. If the supplemental budget is not approved by the Board at that time, staff will reduce costs elsewhere and/or postpone other projects to remain in budgetary compliance.
Potential Issues None anticipated
Recommendation and Why Staff recommends the approval of the low bid of $71,750.00 for the remodel of the dorm rooms in both Station 4 (Lake Road) and Station 5 (Mt. Scott) to accomplish the goals of increasing and privatizing dorm options.
1 B-3
Clackamas Fire District #1
Memo To: Board of Directors From: Chief Charlton CC: Date: October 15, 2018 Re: Estacada Fire District #69 Extension Request
The attached letter from the Estacada Fire District #69 Board of Directors was received on October 4, 2018. This letter is a request to extend the current Intergovernmental Agreement (IGA) regarding services that are provided between Estacada Fire and Clackamas Fire District # 1. The Interagency Committees from both Fire Districts met on September 27, 2018 at the request of Estacada Fire and discussed the current IGA and Estacada Fire’s desire to ask for an extension. Clackamas Fire asked for their request to be in writing for your consideration. The Clackamas Fire Interagency Committee attendees were Board President Syring, Director Joseph and staff. Attendees from Estacada Fire included Directors McAdoo and Randall and their staff. If the Clackamas Fire Board desires to extend services to Estacada Fire beyond the current termination date of January 31, 2019, staff will work to determine if the current IGA needs to be amended to include cost and bring that back before the Board for review and approval.
1 2 3 R-1b
Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Deputy Chief Doug Whiteley Re: Business Services Division Monthly Report – September 2018
• Presented at the Board of Director’s Planning Retreat. • Attended the monthly testing meeting with staff. • Attended the Oregon City Chamber Board Meeting. • Attended Board Capital Projects Committee meeting. • Attended several Oregon City Rotary functions. • Presented at the Fire District Planning Retreat. • Attended testing walk through for upcoming Captains test. • Finalized collective bargaining agreement with the Local 1159. • Finalized collective bargaining agreement with the Battalion Chiefs. • Attended Board Executive Committee meeting. • Met with Clackamas River Water regarding upcoming projects. • Attended First Responders Brunch and 9/11 event in Oregon City. • Attended Labor Management Committee meeting. • Attended the Oregon City Health and Safety Fair. • Prepared for October Civil Service meeting. • Attended Administration and Training Center architect meeting. • Met with Hennebery Eddy Architect regarding past and current projects. • Attended various divisional staff meetings. • Met with Local 1159 on various matters. • Attended Fire Defense Board meeting. • Worked with legal counsel. • Helped coordinate and attended the District Board of Directors’ Planning Retreat. • Coordinated and assisted with Feed the Hungry. • Prepared and attended the Emergency Services Foundation’s Board of Trustees meeting.
1 Respectfully submitted,
Deputy Chief Doug Whiteley
*Clackamas Emergency Services Foundation meeting minutes from July 24, 2018 attached.
2 C L A C K A M A S E M E RG E N C Y S E RV I C E S F O U N D A T I O N 11300 Southeast Fuller Road ∙ Milwaukie, Oregon 97222 ∙ tel: 503.742.2600 fax: 503.742.2800
Meeting Minutes EXECUTIVE COMMITTEE July 24, 2018 OFFICERS Kyle Gorman President President Gorman called the meeting to order at 12:07 pm. He shared that Jerry Kearney there was no quorum for the meeting. Vice President Sherie Rosenbaum Secretary/Treasurer President Gorman thanked Angela Fox for providing lunch. Fred Charlton Ex-Officio Present: Trustees Fred Charlton, Angela Fox, Andrew Gordian, Kyle Gorman, Sherri Magdlen; guests Ed Mura, Frank Magdlen, Alex Roth, BOARD MEMBERS Craig Van Valkenburg; and Clackamas Fire staff Christina Day and Karen Fred Charlton Strejc. CFD1 Angela Fox Clackamas Review/Oregon City News INTRODUCTIONS Ron Gladney Everyone introduced themselves. Retired Hotelier Andrew Gordian IAFF Local 1159 MINUTES Kyle Gorman President Gorman asked for any corrections to the minutes. There were Retired CFD1 John Higgins none. These were tabled since there was no quorum for approval. Higgins Signs Jerry Kearney CORRESPONDENCE Volunteer Association Frank Magdlen Children’s Center Retired Fred shared that the Foundation received the Golden Lantern Award from Sherri Magdlen the Children’s Center. Jerry and he attended the event where it was Director of Dev. for Search & Rescue Bob Morrisey received. This award is presented to those organizations that have given Liaison – Estacada Fire District #69 over $50,000 to the Children’ Ed Mura Retired - Clackamas Co. Sheriff’s Office James Rhodes INFORMATIONAL ITEMS Clackamas Co. Sheriff’s Office President Gorman shared that the Foundation had purchased two Sherie Rosenbaum refrigerators for the Colton Food Pantry. Sherie was able to get both for Stone Cliff Inn Alex Roth $3,800. Approximately 150 families were served each month through the BPG Wealth Management Pantry. Don Trotter Retired Architect Scott Vallance Fred shared that the Clackamas Service Center had its grand re-opening and Liaison - PEN’AN, Inc./CFD1 ribbon cutting on July 23. It had been remodeled after a fire in July 2017. Craig Van Valkenburg The Foundation provided $2,000 towards the repair of the kitchen. Willamette View, Inc. Andrew shared that he had been visiting the fire stations sharing about the HONORARY TRUSTEES John Blanton Foundation and how the crews could participate in donations through Rob Carnahan payroll deductions. Mark Cauthorn Gordon Day Bob Gross Ed Kirchhofer Jim Osterman Harvey Platt
M I S S I O N S T A T E M E N T “To provide humanitarian assistance to those who have been adversely affected by disaster, tragedy, injury or other misfortune, and to work towards preventing such misfortunes in our community.” 3 The Clackamas Emergency Services Foundation is a nonprofit organization, a subsidiary corporation of Clackamas County Fire District #1. The Foundation is a tax-exempt organization formed in 1998 under IRC 501(C)(3), tax ID # 93-1233605. OLD BUSINESS Finances Christina shared that the financial report had been emailed to the Trustees on July 23. Regarding the Community Assistance Funds over the past two months, there weren’t as many requests for funds from the Clackamas County Sheriff’s Office as during the previous months, but the number of requests from the Fire District had risen.
President Gorman explained to the guests that each Fire District apparatus and Sheriff’s Office vehicle carried $200 to help with a need that they saw while on a call out in the community.
Ed Mura, retired from the Clackamas County Sheriff’s Office, shared about several times he was able to use Foundation funds to help citizens who needed a room for the night.
Andrew explained that the Foundation also provided funds for cab requests that crews could make when needed. The Foundation had an account with Radio Cab Company. The account number would be given when requesting a cab for a citizen. The Foundation was billed each month for these requests.
Sherri shared that the Foundation needed to share more with the businesses in the area as to what the Foundation did, especially with the funds on the apparatus and vehicles.
Christina suggested that a summary report could be presented at each meeting listing how the Community Assistance funds had been used the previous two months. Andrew volunteered to compile this report for each Trustees’ meeting.
Scholarship Recipients President Gorman reported that each year the Foundation provided three scholarships. Each student would receive $1,500 for 2018-2019.
The scholarship recipients were: Leilani Lopes – She was studying to be a surgeon in the Honors College at Portland State University. She was also a recipient for 2017-2018. RoseAnna Shaver – She would be studying law enforcement at Clackamas Community College. Jared Weaver – He was studying to become a firefighter and was attending Clackamas Community College and Chemeketa Community College.
Nominating Committee Sherri shared that the Nominating Committee had contacted potential Trustees from the community to become part of the Foundation. The committee looked for people that would be able to help the Foundation with needs, not just fill spots. People were needed with talents, contacts, abilities and the desire to help. Of the five contacted, four were able to attend the meeting. She introduced them and shared specifically what they would be bringing to the Board: Ed Mura – contacts, Frank Magdlen – contacts, Alex Roth – website talent and Craig Van Valkenburg – knowledge of the community.
The committee was continuing to look for new people with ideas and younger people.
4 President Gorman explained that the Nominating Committee made recommendations to the Executive Committee and it would make recommendations to the Member, which was the Board of Directors for Clackamas Fire District #1. These potential members’ names would be presented to the Fire District Board for their approval at their August 20, 2018 board meeting.
Sherri asked that if any Trustees had other people who they feel would be an asset to the Foundation’s Board, to contact her and she would contact the suggested people.
Marketing Committee Angela shared that the Marketing Committee was working on the various media opportunities – website, digital options and Facebook. The website would be updated so that more awareness of the Foundation could be brought to the community.
President Gorman expressed the need for a Strategic Business Plan, which would describe what the Foundation would look like in 10 years. Now that the Foundation had a Marketing Plan, which was approved at the May meeting, a Strategic Business Plan could be developed. An implementation schedule of new marketing features could be adopted later as an appendix to the plan. Two changes that have been discussed to date are the name change and the logo. Angela had offered her graphic artists to help prepare a new logo.
Alex was asked and agreed to help in creating a new logo.
Angela offered to move forward on the logo with her artists.
President Gorman shared that he would discuss with the Scholarship Committee how to promote and enhance the committee.
NEXT MEETING The next Foundation meeting would be on Tuesday, September 25, 2018 at noon at the Mt. Scott Fire Station. Jerry Kearney would be providing lunch.
ADJOURNMENT President Gorman adjourned the meeting at 1:11 pm.
Karen Strejc Executive Assistant
5 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors
From: Data Systems Manager Shelby Hopkins
Re: Data Management Monthly Report – September 2018
Munis: • Project Team attended six implementation days of the HR/Payroll modules. • Payroll completed second successful Payroll Parallel process.
FireRMS/ePCR (Zoll): • Continued utilizing CAD feed into FireRMS established by My Fire Rules. • Temporary CAD feed outage to FireRMS required manual data entry. • Attended Community Paramedic reporting meeting with EMS Division.
Data: • Attended webinar “Data Drives the Fire Service, but you’re in the Driver’s Seat” sponsored by Center for Public Safety Excellence. • Monitored Cost Recovery Billing to EF Recovery. • Claims Summary Report as of September 30, 2018:
Pre-Plans/Mapping: • Continued work on pre-plan updates.
Workforce TeleStaff: • Worked with Union/Management and Callboard to modify rules and functionality in program. • Developed new Medic 316 schedule. • Completed multiple shift and station roster moves.
6 R-1b.1 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Battalion Chief Brian Stewart Re: Fire Prevention Division Monthly Report – September 2018
Engineering Fire Prevention staff reviewed 69 buildings and land use projects in the month of September 2018. In addition, 10 tenant remodel inspections were conducted, as well as 24 new construction inspections.
Enforcement A total of 358 inspections were carried out in the month of September 2018. These include fire and life safety inspections, special inspections completed by the Fire Prevention staff, and the business inspections completed by the fire companies.
Public Education Fire Prevention staff and companies conducted or participated in a number of community activities:
Sep 1 Volunteers It's My Ability 5K for Autism Sep 3 Station 2 Labor Day BBQ at Waverley Country Club Sep 8 Station 5 Back to School Safety Event with JC Penny Sep 9 Station 10 Mt Hood Kiwanis Camp Walk, Roll or Stroll Sep 10 FMO Visit OCSD Elementary Schools - Flyer Delivery - Hilltop Health & Safety Fair Sep 10 Vols / Station 10 Clarkes Grange Community Picnic Sep 13 FMO Hands Only CPR at The Children's Center Sep 15 FMO / Various Hilltop Health & Safety Fair Sep 15 Station 7 Under the Stars Charity Ride at StarCycle Sep 16 Station 6 Military Family Day at Happy Valley Park Sep 17 FMO Beavercreek Back to School Night Sep 20 Station 2 Odd Fellows Lodge Potluck/BBQ Sep 25 FMO / Station 7 Scouters Mountain Elementary Station Tour 1 and 2 Sep 26 FMO / Station 7 Scouters Mountain Elementary Station Tour 3 Sep 26 FMO Fire Safety Talk Cascade Meadows Apartments Sep 28 Station 2 Jog-a-thon Linwood Elementary Sep 28 Station 6 Station Tour
7 Note: The following are areas of interest on specific topics or items that have received additional staff time beyond what is noted above.
FMO
• The annual Hilltop Health and Safety fair was on Saturday, September 15th. Staff did an outstanding job of planning, organizing, and staffing the event. This was a well-attended event with what appeared to be the most heavily attended safety fair yet. Free hotdogs were provided by a new partner, Get Ready.
• Staff planned and prepared for Fire Prevention Month activities. In addition to a fire station open house each Saturday, staff will be teaching fire safety at numerous elementary schools around the Fire District.
• Backyard burning did not open on October 1, 2018 which is the normal date that is allowed by the State. Clackamas Fire is coordinating with the Fire Defense Board and Oregon Department of Forestry regarding when to open the burn season.
• Staff attended the High-Rise training exercise at Hillside Manor.
• Staff made moves to consolidate from Boring to a single Fire Prevention Office in Oak Grove.
• BC Stewart has returned to the line, and BC Slater has transitioned into the Fire Marshal’s Office.
Respectfully Submitted,
Battalion Chief Brian Stewart
8 Clackamas Fire Inspections 2018 Inspections January - September Assigned To Actions Scheduled # Done % Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 1459 921 63.13% 2 YEAR PREVENTION OFFICE 765 608 79.48% HAZ MAT INSPECTION 31 11 35.48% ANNUAL SELF INSPECTION 95 38 40.00% APARTMENT PROGRAM 1 YEAR 377 276 73.21% 4 YEAR PREVENTION OFFICE 117 106 90.60% Division, Fire Marshal Office Grand Total 2844 1960 68.92% Station, Station 1 COMPANY 2 YEAR INSPECTION 10 10 100.00% COMPANY 4 YEAR INSPECTION 35 34 97.14% Lock Box 21 6 28.57% TARGET HAZARD WALK THRU 13 4 30.77% Station, Station 1 Total 79 54 68.35% Station, Station 10 COMPANY 2 YEAR INSPECTION 6 3 50.00% Lock Box 7 6 85.71% TARGET HAZARD WALK THRU 6 5 83.33% Station, Station 10 Total 19 14 73.68% Station, Station 11 Lock Box 5 3 60.00% TARGET HAZARD WALK THRU 3 1 33.33% Station, Station 11 Total 8 4 50.00% Station, Station 14 Lock Box 3 0 0.00% TARGET HAZARD WALK THRU 18 12 66.67% Station, Station 14 Total 21 12 57.14% Station, Station 15 COMPANY 2 YEAR INSPECTION 33 19 57.58% COMPANY 4 YEAR INSPECTION 3 2 66.67% Lock Box 8 2 25.00% TARGET HAZARD WALK THRU 10 0 0.00% Station, Station 15 Total 54 23 42.59% Station, Station 16 COMPANY 2 YEAR INSPECTION 65 62 95.38% COMPANY 4 YEAR INSPECTION 6 6 100.00% Lock Box 4 1 25.00% TARGET HAZARD WALK THRU 12 4 33.33% Station, Station 16 Total 87 73 83.91% Station, Station 17 COMPANY 2 YEAR INSPECTION 43 27 62.79% COMPANY 4 YEAR INSPECTION 2 2 100.00% Lock Box 3 2 66.67% TARGET HAZARD WALK THRU 6 3 50.00% Station, Station 17 Total 54 34 62.96% Station, Station 18 Lock Box 1 0 0.00% TARGET HAZARD WALK THRU 4 0 0.00% Station, Station 18 Total 5 0 0.00%
9 Clackamas Fire Inspections Station, Station 19 TARGET HAZARD WALK THRU 1 0 0.00% Station, Station 19 Total 1 0 0.00% Station, Station 2 COMPANY 2 YEAR INSPECTION 24 21 87.50% COMPANY 4 YEAR INSPECTION 36 34 94.44% Lock Box 13 7 53.85% TARGET HAZARD WALK THRU 12 8 66.67% Station, Station 2 Total 85 70 82.35% Station, Station 3 COMPANY 2 YEAR INSPECTION 64 62 96.88% COMPANY 4 YEAR INSPECTION 35 32 91.43% Lock Box 9 3 33.33% TARGET HAZARD WALK THRU 18 7 38.89% Station, Station 3 Total 126 104 82.54% Station, Station 4 COMPANY 2 YEAR INSPECTION 8 8 100.00% COMPANY 4 YEAR INSPECTION 46 33 71.74% Lock Box 5 3 60.00% TARGET HAZARD WALK THRU 14 9 64.29% Station, Station 4 Total 73 53 72.60% Station, Station 5 COMPANY 2 YEAR INSPECTION 48 48 100.00% COMPANY 4 YEAR INSPECTION 2 2 100.00% Lock Box 2 2 100.00% TARGET HAZARD WALK THRU 2 0 0.00% Station, Station 5 Total 54 52 96.30% Station, Station 6 COMPANY 2 YEAR INSPECTION 19 16 84.21% Lock Box 4 1 25.00% TARGET HAZARD WALK THRU 4 2 50.00% Station, Station 6 Total 27 19 70.37% Station, Station 7 COMPANY 2 YEAR INSPECTION 20 13 65.00% COMPANY 4 YEAR INSPECTION 2 2 100.00% Lock Box 5 1 20.00% TARGET HAZARD WALK THRU 2 1 50.00% Station, Station 7 Total 29 17 58.62% Station, Station 8 COMPANY 2 YEAR INSPECTION 62 54 87.10% COMPANY 4 YEAR INSPECTION 13 13 100.00% Lock Box 16 3 18.75% TARGET HAZARD WALK THRU 15 0 0.00% Station, Station 8 Total 106 70 66.04% Station, Station 9 COMPANY 2 YEAR INSPECTION 4 4 100.00% COMPANY 4 YEAR INSPECTION 1 1 100.00% Lock Box 9 9 100.00% TARGET HAZARD WALK THRU 7 6 85.71% Station, Station 9 Total 21 20 95.24% Grand Total 849 619 72.91%
10 Clackamas Fire Inspections
2018 Special Inspections September Assigned To Actions # Done Division, Fire Marshal Office FIRST REINSPECT 11 NEW BUSINESS INSPECT 10 NEW CONSTRUCTION INSPECTION 24 OPEN BURNING 1 PLAN REVIEW 69 SPECIAL INSPECTION 12 TENANT IMPROVEMENT 10 Division, Fire Marshal Office Total 138 Grand Total 138
11 Estacada Fire Inspections
2018 Estacada Inspections January - September Assigned To Actions Scheduled # Done % Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 102 75 73.53% 2 YEAR PREVENTION OFFICE 33 31 93.94% APARTMENT PROGRAM 1 YEAR 3 3 100.00% Division, Fire Marshal Office Total 138 109 78.99% Grand Total 138 109 78.99%
2018 Estacada Inspections September Assigned To Actions # Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 17 2 YEAR PREVENTION OFFICE 1 APARTMENT PROGRAM 1 YEAR 3 Division, Fire Marshal Office Total 21 Grand Total 21
2018 Estacada Special Inspections September Assigned To Actions # Done Division, Fire Marshal Office NEW CONSTRUCTION INSPECTION 2 PLAN REVIEW 3 SPECIAL INSPECTION 1 Division, Fire Marshal Office Total 6 Grand Total 6
12 False Fire and Medical Alarm Responses Information within this category will be used for the purpose of cost recovery pursuant to Ordinance 09-01
160
140
120
100
80
60
40
20
0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2015 87 72 95 100 117 110 82 83 89 106 105 89 2016 78 78 86 87 73 104 65 107 107 126 93 88 2017 132 92 86 126 116 84 113 143 111 144 118 117 2018 94 96 100 102 101 115 130 127 106
Monthly Average
2015 95 Incidents 2016 91 Incidents 2017 115 Incidents 2018 108 Incidents
13 Clackamas Fire District #1 2018 Structure Fire Cause of Ignition
Cause under investigation 2 2%
Cause undetermined after investigation 15 17% Cause, other 5 6% Unintentional 41 46% Failure of equipment or heat source 21 23%
Act of Nature Intentional 0 6 0% 7%
Year Fire Cause of Ignition Incidents % 2015 Cause under investigation 0 1.98% Cause undetermined after investigation 11 12.79% Cause, other 1 1.16% Failure of equipment or heat source 15 17.44% Intentional 5 5.81% Unintentional 54 62.80% 2015 Total 86 100.00% 2016 Act of Nature 2 2.56% Cause under investigation 1 1.28% Cause undetermined after investigation 11 14.10% Cause, other 2 2.56% Failure of equipment or heat source 9 11.54% Intentional 4 5.13% Unintentional 49 62.80% 2016 Total 78 100.00% 2017 Act of Nature 2 2.22% Cause undetermined after investigation 17 18.89% Cause, other 1 1.11% Failure of equipment or heat source 18 20.00% Intentional 8 8.89% Unintentional 47 52.22% 2017 Total 93 100.00% Data on 111-Building Fire's only within Clackamas Fire Dist. FMZ's Data Excludes: Cooking and Chimney Fires
14 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Emergency Manager Gregg Ramirez Re: Emergency Management Monthly Report – September 2018
September was National Preparedness Month. The Fire District conducted several successful activities aimed at increasing the disaster resilience of our staff, stakeholders and citizens. Based on positive feedback from several sources it appears as though our efforts had far reaching and meaningful impact.
• Produced a series of informative videos that were posted to the D1 website, Facebook page and shared with our email contacts. The series included appearances by several local disaster subject matter experts, including: o Clackamas Department of Disaster Management o Kaiser Sunnyside Hospital o Columbia County Emergency Management o Multnomah County Emergency Management • Appeared on KGW’s Greater Portland morning show • Appeared on KGON’s Terry Boyd’s World radio show • Conducted the 4th annual CERT Summit • Participated in the Red Cross Prepare Out Loud campaign • Conducted an emergency preparedness presentation for the Housing Authority • Participated in the Clackamas River Water spill exercise
Respectfully submitted:
Gregg Ramirez Emergency Manager
15 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Battalion Chief/Assistant Fire Marshal Brian Stewart Re: Safety Division Monthly Report – September 2018
• Safety Committee – reviewed and made recommendations on recent workplace injuries and exposures.
• Per training’s request, BC Stewart and BC Hopkins inspected a new bailout training structure/prop at Station 14. Returned to discuss structure and met with BC Smith, BC Ramos, and Capt. B. Olson. Compliance deficiencies were identified and training determined appropriate alterations to rectify them. All changes were to be completed prior to use.
• BC Stewart, BC Smith, and Lt Sakaguchi met with Ed Hoeffliger of SAIF. Mr. Hoeffliger was doing routine update of information.
• Safety responsibilities transitioned to BC Hopkins on October 1.
Respectfully submitted,
Battalion Chief/Assistant Fire Marshal Brian Stewart
16 R-1b.2 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Human Resources Manager Trish Noble Re: Human Resources Division Monthly Report – September 2018
Assisted with Entry Level Firefighter Panel Interviews
Completed monthly roster moves in TeleStaff
Participated in Munis Training for HR/Payroll
Attended Reasonable Suspicion Training in Wilsonville
Co-meeting with Training for upcoming testing processes
Created new employee files/forms and sent related documentation to staff
Updated employee files with certifications, change of address, assignment changes, etc.
Finalized work on HR-related Munis forms
Insurance Benefits o Continuing to work with Kris and Stacie on unpaid claims due to pre- authorizations and OON HST claims out of the state
o Had our second quarterly meeting with HYAS and VOYA for our 457 and 401A
Retiree Benefits
o Working with Accounting Specialist Holst to assist in getting all of the statements corrected for the retirees
o Munis Training – Personnel Action Training and Salary and Benefit Training
Finance
o Assisted Payroll Manager with the retro payroll due to the new contract
Strategic Planning Retreat presentations
Board Retreat presentations
Contacted additional neighboring districts/departments to research organizational development tools
17 Processed tuition reimbursement requests
Temp hire processing
ODOT Random Drug Testing final setup and policy review
Worker’s Comp claims and return to work
Civil Service meeting preparations
Respectfully submitted,
Human Resources Manager Trish Noble
18 R-1c Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Deputy Chief Ryan Hari Re: Emergency Services Division Monthly Report –September 2018
.
Continued work on the Station 16 and 19 construction projects.
Attended weekly Owner/Architect/Contractor meetings for all construction projects.
Participated in the multi-agency high rise hands on drill.
Finalized the conceptual two-story fire station process for a future station in Oregon City.
Participated in the monthly operations meeting.
Continued work on the Fire District’s hazardous materials program.
Participated in the monthly Clackamas Water Rescue Consortium meeting.
Participated in Administration Building design process.
Attended the Strategic Planning Retreat.
Participated in the annual Board Retreat.
Participated in the CCOM Member Board meeting.
Chaired the monthly C800 Meeting.
Attended the C800 Citizen’s Accountability Group meeting.
Participated in an interagency meeting with Estacada Fire.
Respectfully submitted,
Deputy Chief Ryan Hari
1 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Fleet Director Bill Bischoff Re: Fleet Services Division Monthly Report – September 2018
During the month of September, the following are some of the major items that fleet maintenance personnel addressed:
Engines 2-124 E319- Complete warranty and other write ups on pumper- Back from Hughes 2-115 E311- EGR tube clean out, PM and write ups 2-114 E310- Foam system is INOP, PM and other write ups 2-126 E304- Power steering pump 2-127 E303- Cab tilt pump/motor, PM and write ups
Trucks/ Heavy Rescue 2-205 T302- Failed aerial test with frayed cable, PM and multiple write ups 2-208 T316- New tires on all axles, ride height adjustment
Brush Rigs/ Water Tenders/ Boats 2-932 B308- Replace and reinforce the rear deck support tubing.
Staff Vehicles/ Medic 2-538- PM and recalls 2-503- PM and write ups, new tires
Other Items Fleet reinstalled door switches on all the tiller doors in the District so the doors will alarm when truck is in gear and door is open. This puts us more in line with manufacturer’s recommendation and NFPA and will lessen the damage to the doors and tracks that are very expensive to replace. We have been working on getting our new pump pit up and functional. Building a pitot stand and a new wall to mount discharge gate valves and gauges for doing necessary pump tests. Did a lot of work on the IGA apparatus. Canby, Gladstone, and Lake Oswego vehicles had a lot of attention. We are getting closer to having the old Simon- Duplex Truck transported and shipped to Argentina. E328 has also been sold to Chemeketa Community College. Met with another agency interested in us providing the fleet maintenance for their equipment.
2 Waiting on Happy Valley inspectors to validate final occupancy of the new building.
Respectfully submitted,
Fleet Director Bill Bischoff
3 Emergency Services Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Logistics Manager DeAnn Cordes Re: Logistics Division Monthly Report – September 2018
The following summary of work includes those activities completed within Logistics.
Logistics filled and delivered 325 orders entered into Munis. This is up 31.05% from September of last year.
Filled and delivered 31 controlled medication orders; which is up 19.23% from September of last year. Logistics delivered Foundation funds to crews who were in need of them. Logistics continues to perform deliveries on Tuesdays and Fridays or as needed. Logistics staff is talking about performing deliveries one day a week instead of two days. We are also trying to catch companies when they are on site. Before any changes are made there will be discussions with Operations and EMS.
Staff attended and represented Logistics at the EMS Committee meetings this month.
Staff is preparing for the next Volunteer Recruit Academy. Bags will be assembled and ready for distribution on September 8th. Finished assembling the volunteer gear bags and sent them to the Volunteer Services Office for distribution.
Continued to move items from the old building into the new building. Still waiting on the remaining secure storage shelving. The vendor said the shelving should be in in October.
Moved bike helmets, hose and other items from the training offices warehouse into the old logistics building. Assembled pallet racking and organized the space. The conex still needs to be emptied and will be done once the secure storage arrives and is set up.
Assisted Fire Prevention in preparing for the Safety Fair. Supplies were loaded into the Isuzu vehicle for pick up on the day of the event by Fire Prevention staff.
Respectfully submitted,
Logistics Manager DeAnn Cordes
4 R-1c.1 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Division Chief Bill Conway Re: Emergency Medical Services and Training Division Monthly Reports – September 2018
The following summary of work includes those activities completed within the EMS and Training Divisions. Additional reports are included from the Training Chief, Medical Services Chief, EMS Training Officer, Community Paramedic, as well as the monthly community CPR report from Cascade Training. Attended Clackamas Fire EMS Committee meeting
Attended High Rise Down and Dirty drill
Attended District Board meeting
Attended Training division weekly staff meetings
Attended Clackamas Fire Operations meeting
Participated in Public Based EMS Committee tele meeting
North Battalion training site needs evaluation walkthrough
Training Center remodel meeting
Participated and presented at both District Planning Retreat sessions
Met with AMR, TVFR, and LOFD for strategic planning regarding improving ambulance services
Met with Chief Corless and Labor regarding M316 and paramedic schedule change
On vacation for last week of September
Respectfully submitted, Division Chief Bill Conway
5 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Medical Services Chief Josh Santos Re: Emergency Medical Services Division Monthly Report – September 2018
Facilitated one medical director and resident ride along Facilitating student intern working on senior project in fire and EMS Attended monthly board meeting Attended EMS Committee Meeting Chain of Survival Planning Meeting Community Paramedic Reporting Meeting – Discussed systems for data/patient tracking Attended strategic planning meeting with county EMS stakeholders Attended monthly Operations meeting Continued work on Community Paramedic CAD/RMS/Data collection process Worked on Strategic Planning Retreat presentations Presented at District Strategic Planning Retreat Presented at Board Strategic Planning Retreat Participated in Captain test dry run – Vetting the process for upcoming promotional test Attended Fallen Firefighter Memorial – 9-11 ceremony at DPSST Did a 24-hour ride along with M303 – Reviewing transport systems Completed patient follow up and feedback for crews
Respectfully submitted, Medical Services Chief Josh Santos
6 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Community Paramedic AmyJo Cook Re: Emergency Medical Services Division Monthly Report – September 2018
Assisted homeless community member with acquiring housing Assisted community member with connecting with continuation of care outside the 911 system Assisted Adult Protective Services with six home visit/consults Conducted 12 home visits for crew referred patients Presented at Oregon State EMS Conference on Community Paramedicine Conducted 11 Project Hope contacts Attended I&R quarterly meeting for local resources Attended Tri county/Riverstone/Clackamas Community Paramedic high 911 user meeting Assisted with entry level firefighter interviews Assisted with supported housing for Project Hope client
Respectfully submitted, Community Paramedic AmyJo Cook
7 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: EMS Training Officer Mike Verkest Re: Emergency Medical Services Division Monthly Report – September 2018
Participated in East Clackamas County EMS Association Meeting- Timberline 2019 Participated in August EMS and EPIC Committee Meeting Planning beginning for regional PACE Exercise for May 2019 Began work with Clackamas County Strangulation Workgroup Attended and became chair of the Clackamas County EMS Council Ops-Subcommittee MAT Workgroup meeting, preparing for October 2018 MAT Attended Oregon Health Authority Professional Standards and Education Update Webinar ASA Planning meeting with Div. Chief Conway and MSC Santos Performed multiple ADORE Training and FTO Training sessions Recorded 2 EMS Training quickies Coordinated 2 EMS/Logistics Meetings to enhance visibility on medication shortages. This is an ongoing meeting and will include Dr. Warden. Attended a meeting with Data, Ops, FMO and EMS for ESO Demo Attended the monthly and weekly Training Division Staff meetings Coordinating Volunteer EMS Workgroup with ATO Webster and VFF Thiele
Respectfully submitted, EMS Training Officer Mike Verkest
8 Cascade Healthcare Services, LLC. Clackamas Fire District #1 Community CPR and First Aid Programs Student Enrollment and Course Evaluation Summary
Number of Classes Offered at Each Location Sep-18 Class Type Station 2 Station 3 Station 4 Station 5 Station 7 Station 10 Station 14 Station 15 BLS HCP 2 HS FA, CPR & AED 1 1 HS CPR & AED 1 1 HS FA 1 1 ACLS Renewal 1 1 PALS Renewal 1 1
Clackamas Fire Station Enrollment by Location Sep-18 Class Type Station 2 Station 3 Station 4 Station 5 Station 7 Station 10 Station 14 Station 15 BLS HCP 31 HS FA, CPR & AED 14 11 HS CPR & AED 2 4 HS FA 0 0 ACLS Renewal 10 9 PALS Renewal 10 9
Clackamas Fire Student Evaluation Summary -- September 2018 1 (Strongly Disagree) 2 (Disagree) 3 (Neutral) 4 (Agree) 5 (Strongly Agree) 1 2 3 4 5 Overall this course met my expectations: 13 87 The program was relative to my work and extended my knowledge: 15 85 Adequate supply of equipment that was clean and in good working order: 10 90 Method of presentation enhanced my learning experience: 10 90 Classroom environment was conducive to learning: 1 3 8 89 Instructor(s) provided adequate and helpful feedback: 7 93 Student's rating of the instructor's overall effectiveness: Poor Fair Satisfactory Good Excellent 1 5 94 Student would refer a friend/colleague to take the same course: Yes No 100
9 Cascade Healthcare Services, LLC. Clackamas Fire District #1 Community CPR and First Aid Programs Student Enrollment and Course Evaluation Summary
Comments from Clackamas Fire Student Evaluations --September 2018
Mention not all epi pens look alike Victoria was great! Most helpful CPR/AED/First Aid training that I have attended.
Best class I have participated in. I've been to several over the years. Denise did a great job teaching the material. Denise is a great instructor. Engaging and helpful. Excellent. Best PALS course I have taken in my career! Thank you! Loud intercome buzzing. Noisy. CDF #4 has a crazy buzzing noise - you get used to it but for some may be bothersome. Calm atmosphere & yet quick- very good day. Thx.
Matt & Denise always provide a calm & relaxed enviroment in this stressful (to me) test. Instructor gave repeated focus pts to help us remember for the test. Great! Equipment was up-to-date - Which was helpful for learning megacode facilitated learning and also independent decision making. Postive and open communications of instructor. Always a pleasure. Thank you! They are both great! Class was easy to follow and instructor provided excellent instruction and a non judgemental learning environment. Class was not boring and she kept us engaged and explained in detail on each topic. Fun, easy class. Thank you! Denise presented the material effectively. Great job! Denise kept the energy level high, made the time more enjoyable. Very personal instructor and made me actually want to learn. Denise was funny and used our tome well. Awesome! Great job! Enjoyed the class.
10 For something I have done for over 20 years this class was the most concise presentation I've experienced. Thank you!
11 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Training Chief Keith Smith Re: Training Division Monthly Report – September 2018
Training Chief Keith Smith Attended last week of High Rise Down and Dirty Drills.
HR Testing Meeting. GoTo Meeting Finalized FF and A/O Test.
Senior Staff meetings.
OPS Meeting.
Training Staff Meetings. Planning upcoming testing and training.
Schools and Conferences Management: Form in service and going well. We will continue to evaluate.
HR Testing Management: Finalizing Entry Firefighter and A/O.
Captain Test: Planning Meeting.
Battalion Site Walk through - Walking through each Battalion sites to determine needs.
South Battalion Training Officer Sean Brown Weekly Training Staff meetings.
AO Academy.
Rope Committee Meeting.
Down and Dirty High Rise Drill.
Volunteer Drills.
Budget spreadsheet work.
AO Testing.
12
North Battalion Training Officer Scott Walker Assisted with the second week of high rise down and dirty.
Participated in four days of entry FF testing.
I have been assisting with the Volunteer Academy where needed.
Finalized speakers for the Fire Officer 2 Academy.
Facilitated a volunteer search drill.
Walked through the North Battalion training site with Chief Smith and Chief Conway to determine needs.
East Battalion Training Officer Mark Webster
Vetted and Contracted with Mvix for Content Management System or CMS for AVIDS digital signage.
Built Bailout Prop at Station 14.
Volunteer Drills.
Target Solutions management.
Academy Coordinator Steve Sakaguchi
Training
o September 19-20 panel interviews for entry level firefighters.
o Met with Chief Charlton to discuss the panel interview component for the lieutenant promotional exam.
o Met with Byron Wakefield, DPSST District Liaison Officer (DLO) to verify our academy certification process meets DPSST’s requirements.
o Developed study guide for the lieutenant promotional exam.
o Met with BC Stewart, BC Smith and Ed Hoeffliger (SAIF Consultant) to discuss academy and District training.
Volunteers
o Met with BC Deters to discuss Volunteer Academy recruitment timelines. Reviewing academy timing to better align with career academy timing.
o Instructed/Present at academy September 11, 15, 16, 18, 25, 29 and 30.
o Volunteer Academy 18-01 began on September 11. As of 9/30 there are 13 suppression, 1 support and 5 Estacada Recruits.
o Volunteer Academy will be providing training to receive the following NFPA certifications: FFI, FFII, Fire Apparatus Driver, Haz Mat Awareness and Operations, Maritime Awareness.
13 o Volunteer Firefighters/Instructors Ryan Kragero, Aaron Franchuk, Steve Edwards, Shawn Hepler and Austin Burke instructed at the academy. VFF Noah Steinberg coordinating the volunteer instructors for academy.
o Met with volunteers to provide feedback from their interviews.
o Set dates for the upcoming Explorer Program entrance process. Currently have 11 active explorers. Applications are available via NeoGov.
Respectfully submitted,
Training Chief Keith Smith
14 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Health and Wellness Manager Heather Goodrich Re: Wellness Division Monthly Report – September 2018
The following summary of work includes those activities completed by Clackamas Fire Wellness Staff: Annual Clackamas career pre-physical testing. (130 people) Annual OSHA required hearing conservation training for career firefighters. (130 people) Immunizations were provided to Clackamas volunteers and staff. (105 people) Medical testing performed (labs, TB, etc.) outside the baseline and annual testing. (5 people) Coordinated annual physicals for one suppression volunteer and one support volunteer. Coordinated Fit for Duty physicals for injured career firefighters returning to duty. (5 people) “Cancer and Firefighters” presentation onsite to Clackamas career crews. (8 stations/30 participants) “Metabolic Syndrome” presentation over two evenings at volunteer drill. (35 participants) “Health Insurance 101” presentation onsite at Fire Prevention. (12 participants) Presented three hours of Wellness Curriculum to volunteer firefighter recruits. OSHA Bloodborne Pathogens, OSHA Hearing Conservation and an Intro to the Wellness Program were the topics. Annual Fitness Testing for Clackamas career firefighters. (2 people) Coordinated weekend morning workouts for volunteer firefighter recruits. Purchased dumbbells for Station 9. Injury consultations and on-site treatment by the Athletic Trainer. (38 visits) Processed and provided follow-up for on-the-job injury reports and for Safety Committee. Eight injury reports were submitted with two of the eight turning into a workers’ compensation claim. Six of the six sprain/strain injury reports were followed up with by the Athletic Trainer. Coordinated volunteer injuries and return to work program. (2 people) Annual Mental Health Assessment was administered to career firefighters. (2 people) Provided requested health information and consultations to 12 firefighters and staff. Attended a webinar titled “Compassion Fatigue Awareness and Burnout Prevention.” Provided requested information about our program to Keizer Fire and Portland Fire via email and phone. Created and sent out monthly Wellness Update and Health Insurance Newsletter. Distributed EAP Employee Newsletter and EAP Supervisor Newsletter by email. Attended the annual Strategic Planning Retreat. Congratulations to Mother Koryn Galego and Grandpa Mark Cauthorn! Clackamas Fire’s Medical Assistant had Emma Lynn Galego on September 11th and she measured 9lbs, 11oz.
Respectfully submitted,
Health and Wellness Manager Heather Goodrich 15 Clackamas Fire District #1 Wellness Update
Lavender Ribbon Report Released
Q: Do different colored eggs have different nutrition profiles?
A: There is no nutritional difference between white and brown eggs. Different breeds The International Association of Fire Chiefs’ (IAFC) Volunteer and Combination Officers Section (VCOS) of chickens simply lay eggs of and the National Volunteer Fire Council (NVFC) have partnered to develop and release the Lavender different colors, from white to Ribbon Report: Best Practices for Preventing Firefighter Cancer. This report provides 11 actions that can brown to green. A hen’s diet be taken to mitigate the risk of cancer for firefighters. can affect her eggs though. Unfortunately, the topic of firefighter cancer has had a significantly increasing impact on firefighter health Usually, eggs contain small and welfare. Great strides have been made by departments and responders everywhere in combating and amounts of omega-3 fatty preventing cancer, but more still needs to be done. The time is NOW to make changes. acids. Feeding chickens foods “We call upon fire service leaders and all personnel to make cancer prevention a priority in your with omega-3s does increase department,” said Chief James Seavey, Sr. board member of the IAFC VCOS, chair of the VCOS Cancer the levels of omega-3s in committee, and cancer survivor. “We owe it to each firefighter, to their families, and to the community to take eggs. The eggs of “free- every step necessary to keep our firefighters healthy and to ensure they come home safely. Together we can stop firefighter occupational cancer.” range” and “pastured” hens have different profiles than It is imperative that local leaders take this report to heart and spend the time and energy to make changes to those of hens raised indoors, improve the safety and health of responders. Too often, we hear about firefighters suffering from and dying of cancer. What if things had been differently and personal protective equipment (PPE) was washed but the nutritive value is hard thoroughly and stored it in a better way? There are many relatively cost-effective actions that can be taken to predict without knowing to reduce the risk. what the hens eat. “Firefighters are contracting cancer at an alarming rate, and we need to take action to protect our brothers and sisters,” said Chief Brian McQueen, co-chair of the NVFC Cancer Subcommittee and cancer survivor. “Fortunately, there are specific things we can do to lessen our risks and prevent exposure. The NVFC and IAFC’s VCOS strongly encourage you to read and implement these best practices in your department Career Pre-Physicals will immediately and ensure all firefighters are adhering to them.” take place in September Fire Chief Timothy Wall, chair of the VCOS, and Fire Chief Kevin D. Quinn, chair of the NVFC, challenge fire and October. Heather service leaders and firefighters to educate their membership by disseminating the report and displaying the will be sending paper- poster in their departments. work and information This report, released at Fire-Rescue International in Dallas, Texas, is dedicated to those responders that are about the appointment battling or have lost their battle with cancer. the week prior to your The report can be downloaded at the link below: testing. https://www.iafc.org/about-iafc/sections/vcos/vcos-resource-detail/vcos-lavender-ribbon-report-best- practices-for-preventing-firefighter-cancer Alicia’s next wellness talk, which will begin this month, will be on the topic of firefighter cancer prevention.
Source: www.iafc.org
16 Could there be a handy new solution for improving cognitive If you're looking for a way to add a little fun and creativity to your health? Maybe, say U.K. workouts, consider adding jump rope intervals. A good jump rope is researchers who found that one of the best investments you can make in your own fitness people with significant grip because it is an extremely effective form of cardiorespiratory exercise strength tend to have healthier and doesn't require much more than a little space, a timer and some creativity. brains. Humans burn about five calories to consume one liter of oxygen. This means that exercises that involve In this large study, grip-strength more muscles can increase the demand for oxygen, allowing you to expend more energy (burn more test results for 475,397 calories). Anyone who has swung a rope for more than 20 seconds knows that it's a great way to participants aged 37-73 were elevate your heart rate and burn calories. compared against various cognitive measures, such as If you’re still not convinced to try it, here are seven more reasons why you should consider jumping reaction time, visual memory, rope when looking for ways to change your existing fitness program: number memory, prospective 1. Jumping rope can increase the elasticity and resiliency of lower-leg muscles, leading to a memory and reasoning. The reduced risk of lower-leg injuries. Calf raises can strengthen the lower leg, but if the muscle tissue information came from the U.K. becomes too tight it could increase the risk of a number of lower-leg injuries including achilles tendon Biobank. Each study participant strain or plantar fasciitis. Jumping rope regularly strengthens the calf muscles and improves the was required to undergo grip- elasticity of the surrounding tendons and fascia. To increase elasticity, try to land on the ball of the foot strength tests on both hands first, but let your heels go all of the way down to the ground. using a hydraulic hand dynamometer at a U.K. Biobank 2. Jumping rope can help improve your coordination. Jumping rope is a cyclic activity, which assessment center. Participants means you perform it for a steady, regular cadence. The steady cadence and rhythm of jumping rope then underwent a 15-minute can help improve the coordination between your eyes, feet and hands. computerized assessment of 3. Jumping rope can help improve your cognitive function. This is because jumping rope involves each of the five cognitive learning new motor patterns, which improves the nervous system communication between your brain, parameters. wrists and lower leg muscles. This, in turn, helps to improve your overall cognitive function, which is an Data analysis showed that grip important benefit as we age. strength was positively and 4. Jumping rope can help increase the intensity of circuit-training workouts. Strength-training significantly associated with workouts that alternate between different muscle groups can increase heart rate and provide a each of the cognitive measures. cardiorespiratory benefit. Adding one or more jump-rope stations to a circuit is an easy way to increase Grip strength also had a positive the intensity of the overall workout. If you enjoy making your own exercise circuits, add two to three and significant association with minutes of steady rope jumping at the end for an additional calorie-burning opportunity. visual memory and reaction time among 1,162 additional subjects 5. Jump ropes are extremely portable, which makes them an excellent option when with schizophrenia. traveling. Most modern business hotels provide guests with a basic workout room that features a few So, can training to increase grip pieces of exercise equipment. That's the good news. The bad news is that the quality or condition of strength lead to healthier that equipment may be questionable at best and downright dangerous at worse. Don’t let an brains? under-equipped workout room keep you from sticking with your workouts when you travel. If you pack a jump rope in your suitcase, even the most sparsely outfitted hotel fitness facility can provide you with The study authors aren’t sure the space for a sweat-filled jump-rope session. and suggest that further investigation is warranted to find 6. The portability of jump ropes make them an excellent option for outdoor workouts at your the answer. However, they do favorite park or exercise course. Many city parks have pull-up bars and other outdoor exercise say hitting the weight room is facilities. With a jump rope, you can get an awesome total-body workout by combining your favorite not a bad idea—especially for exercises on the available equipment with one- to three-minute jump rope intervals. anyone with cognitive 7. A jump ropes is the only piece of home cardio equipment you really need. And all you need for impairments. space is the ability to safely swing the rope without hitting any furniture or knick-knacks. “This raises the strong Invest in a Quality Jump Rope possibility that weight-training exercises could actually improve If you are thinking about making jumping rope a component of your personal workout program, it's a both the physical and mental good idea to invest in a good, durable jump rope. Purchasing a jump rope is not a significant functioning of people with these investment, but you should spend a little to invest in a rope that is easy to adjust and that uses ball conditions,” said study author bearings to connect the rope and the handle. Ropes with bearings tend to last a little longer than ropes Joseph Firth, PhD, research that simply have the end knotted in the handle. fellow at Western Sydney University. Source: www.acefitness.org Source: ACE Fitness Journal, July- Aug 2018 17
The Mediterranean diet consistently tops recommended eating plans each year, as it has been shown to lower the risk of chronic diseases and increase life expectancy. Essentially, the Mediterranean diet is about eating whole foods, including lots of fruits and veggies, and limiting added sugars, processed foods, and saturated fats. To move your diet in a Mediterranean-style direction, try these suggestions: According to new research, 1. Eat plenty of vegetables. Try a simple plate of sliced fresh tomatoes drizzled with olive oil, or the kind of physical activity eat salads, garlicky greens, soups/stews, or oven-roasted medleys. you do in childhood could 2. Change the way you think about meat. If you eat meat, have smaller amounts—small strips of predict whether you will be sirloin in a vegetable saute, for example—or substitute skinless chicken breast or fish for red meat in overweight as an adult. a few meals each week. The study examined the 3. Enjoy dairy products in moderation. Eat Greek or plain yogurt, and include small amounts of relationship between adult cheese in your meal plans occasionally. weight gain and the following types of exercise 4. Eat seafood twice a week. Fish such as tuna, herring, salmon, and sardines are rich in omega- in childhood: running, 3 fatty acids, and shellfish including muscles, oysters, and clams have similar benefits for brain and sports and/or fitness/ heart health. dance. Researchers logged 5. Cook a vegetarian meal one night a week. Build meals around beans, whole grains, and waist circumference, vegetables, and heighten the flavor with fragrant herbs and spices. Down the road, try choosing height, weight and body meatless meals two nights per week. composition data from 631 participants at ages 12, 16 6. Use good fats. Include sources of healthy fats in daily meals, especially extra-virgin olive oil, and 24 and then compared nuts, peanuts, sunflower seeds, olives and avocados. the data against childhood 7. Switch to whole grains. Whole grains are naturally rich in many important nutrients, and their activities of choice. fuller, nuttier taste and extra fiber keep you satisfied for hours. Cook traditional Mediterranean grains such as bulgur, barley, farro, and brown, black, or red rice, and favor products made with whole-grain So which forms of exercise flour. were linked to lower weight in adulthood? 8. For dessert, eat fresh fruit. Choose from a wide range of delicious fresh fruits—from grapes and pineapple to pomegranates and apples. Instead of daily ice cream or cookies, save sweets for a The researchers found an special treat or celebration. association between years spent running during ***The “Recipe of the Month” is an example of a Mediterranean diet dish! adolescence and lower Source: www.tuftshealthletter.com body weight, smaller waist circumference and lower body mass index at age 24. Sports participation also REACH THROUGH seemed to positively affect This is a great exercise for increasing thoracic mobility, which is BMI, while fitness/dance highly important in maintaining rotational capabilities as well as did not produce any good posture. statistically significant results. . Start on hands and knees while maintaining a neutral spine. The foam roller should be just outside of the right hand. Source: ACE Fitness Journal, July-August 2018 . While continuing to maintain a neutral spine, place your left hand on the foam roller with your palm facing up. . Slowly roll the left hand along the foam roller. As the left shoulder comes down towards the ground, the head follows the hand while not allowing the lumbar spine or hips to rotate. Roll back to the starting position. Repeat several times, then move to other side.
18 Gardens are typically still overflowing with zucchini this time of year. Put it to use in this Mediterranean diet friendly recipe! This can be served as a main dish, side dish, over whole-wheat pasta, as a pita filling. . .the possibilities are endless!
INGREDIENTS . 2 skinless, boneless chicken breast halves . Salt and pepper to taste . 1 tsp minced garlic . 6 TB olive oil, divided 16170 SE 130 Ave . 4 zucchini, cut into 1 1/2 inch sticks Clackamas, OR 97015 . 1 (15oz) can garbanzo beans, Fax: 503-742-2886 drained and rinsed . 1 (6oz) can black olives, drained and
Health & Wellness Manager sliced (or buy pre-sliced!) Heather Goodrich . 1 (14oz) can artichoke hearts, drained and chopped Office: 503-742-2686 . 1 cup grape tomatoes, halved Cell: 971-806-1835 . 1/2 cup grated Parmesan cheese [email protected]
Wellness Specialist DIRECTIONS Alicia McVicker 1. Season both sides of chicken breasts with salt and black pepper. Office: 503-742-2690 2. Heat 2 tablespoons of olive oil in a skillet over medium heat; cook chicken breasts in the hot Cell: 971-275-3981 oil and garlic until they are no longer pink in the center and juices run clear, 5 to 10 minutes [email protected] per side. An instant-read thermometer inserted into the thickest part of a breast should read at
Medical Assistant least 165 degrees. Cut chicken into 1/2-inch cubes and transfer to a large bowl. Koryn Galego 3. Heat remaining 4 tablespoons of olive oil in the same skillet over medium heat; cook and stir Office: 503-742-2689 zucchini in the hot oil until slightly tender, about 5 minutes. Season with salt and black pepper. Cell: 971-284-3343 Transfer to a paper towel-lined plate to drain. [email protected] Nutrition Facts: 4. Mix zucchini, garbanzo beans, olives, artichoke hearts, and Servings: 6 Athletic Trainers Parmesan cheese with chicken, toss to combine. Serve hot or cold. Jennifer Adams Calories: 312 Cell: 503-706-4041 Total Fat : 20g (4g saturated) [email protected] **You could also substitute the grape tomatoes for half the Carbohydrate: 19.5g amount of sun-dried tomatoes, or fire-roasted red pepper strips. Fiber: 5.3g Matt Alvarez Protein: 15.4g Office: 503-742-2687 Sodium: 759mg Cell: 909-782-5524 Cholesterol: 27mg [email protected] Source: www.allrecipes.com
Making your bed may help you sleep better. Sounds crazy, but if you do, you’ll be more likely to get a good night’s sleep. Scientists don’t know why, but it may be that it simply makes you feel good about where you take your nightly rest. A clean bedroom may help, too.
ClackamasClackamas Fire Fire Wellness Wellness Update Update Issue Issue 108 217 August September 2009 2018
19 R-1c.2 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Division Chief Mike Corless Re: Operations Division Monthly Report – September 2018
The following summary of work includes those activities completed within the Operations Division.
Meetings Attended: o Staff Meetings o Monthly OPS o Board Meeting o Fleet/Logistics final walk through o Station 16/19 building updates o Bargaining o CCOM Fire Users o Budget monitoring o Promotional Testing development
9/10 Welcome new OPS AA Rachel Trotman 9/11 Hennebery Eddy meeting to discuss Station needs in downtown OC 9/13 Fire Defense Board 9/17 Inter Agency meeting with Clackamas River Water 9/17 Capital Projects meeting 9/17 Met with radio vendor to discuss new products 9/18 Met with Shop Stewards to discuss Paramedics work schedule 9/19 Board Retreat 9/20 Met with PPE vendor to discuss new cancer reducing products 9/24 Started LMC meetings again will be the 4th Monday of every month 9/25 Admin building SD meeting 9/25- 9/30 Vacation
Respectfully submitted,
Division Chief Mike Corless
20 North Battalion- A Shift Battalion Chief Burke Slater
North Battalion-B Shift Battalion Chief Josh Gehrke Significant Incidents o N/A
Projects/Events/Meetings/Training o 09/10 Portland Fire Bureau Peer Support Interviews o 09/11 9/11 Remembrance at Station 4, and OC with BC 301 o 09/11 Administration Building Kick Off o 09/12 Annual District Planning Retreat at the Ainsworth House o 09/13 Portland Fire Bureau Peer Support Interviews o 09/17 Captains test vetting with Captains Browne and Mulick o 09/19 District Board Retreat o 09/23 Operations meeting with Chief Corless o 09/14 Tactical Sim with Captain Palmer o September Policy review throughout the month
North Battalion-C Shift Battalion Chief David Scheirman Significant Incidents o September 18- Responded on a 1st alarm with E301 to a Senior Living center. The call started as a fire alarm and was quickly determined to be a kitchen fire in a unit. E301 controlled the fire and all residents were moved from the area while crew ventilated and rescued two dogs. Crews worked with staff to remove smoke and water from the building. One sprinkler head was activated just as E301 entered the room and suppressed the fire.
East Battalion- A Shift Battalion Chief Jason Ellison Significant Incidents o Car over an embankment at Jackknife and Hwy 211 o MVA with Life Flight activation on 232nd o Motorcycle crash 7 miles past Ripplebrook ranger station
Projects/Events/Meetings/Training o BC contract completed o Lt. test tactical prep o Participated in our controlled burns in Clarks o Technical rescue meeting at station 5
East Battalion- B Shift Battalion Chief Brian Rooney Significant Incidents o 9/1- Responded to 2 vehicle roll over MVA, with E314, E319 and AMR. There was one Trauma System Entry. o 9/5- Rope Rescue- Crews from T308, 305, T3016 and BC301 and 302 responded to a fall victim. The patient fell in a wooded area requiring technical rescue crews to help with extrication and removal from the area. Life Flight was used to transport the patient to a trauma center. 21 Projects/Events/Meetings/Training o 9/5 Multi-company High Rise Drill o EMS Training o Wellness o 9/10 Monthly Operations Meeting o 9/11 Senior Staff Meeting o 9/17 Board Meeting
East Battalion- C Shift Battalion Chief Scott Carmony Significant Incidents o September, 9 2018 at 1117 hours – Brush Fire at 30686 SE Waybill Rd, Boring. o Running grass and brush fire threatened buildings. Fire extinguished with 1 alarm.
Projects/Events/Meetings/Training o Participated in high rise firefighting training in Milwaukie at Hillside Manor. o Attended Hose and Nozzle Committee Meeting. o Instructed Tactics and Strategy class at the 2018 Fire Officer 1 Academy. o Began planning for Tactical Testing for lieutenant promotional exam in November.
South Battalion- A Shift Battalion Chief Brian Burke Significant Incidents o September 9 – SE 93rd – Gas leak inside restaurant causing CO alarms to sound. HM303 and Northwest Natural Gas able to locate and fix gas leak. o September 10 – S. Bradly Rd – Brush fire 1-2 acre in size. Minor damage to an outbuilding. o September 19 – Washington St. – Haz-Mat exposure at South Metro Transfer Station. One patient inhaled unknown fumes. AMR transport and HM303 made sure there was no longer any exposures. o September 25 – Beavercreek Rd – Motor Vehicle Crash. Car 10 feet down embankment, on its side and leaning against a tree. Pt able to self-extricate himself. M316 transport to Willamette Falls Hospital.
Projects/Events/Meetings/Training o Training with multiple crews on Basement Fires. o Attended annual Planning Retreat. o Cylinder requalification (hydro-testing) training meeting.
South Battalion- B Shift Battalion Chief Jonathan Scheirman Significant Incidents o 9/11/18 Fatal Car Crash @ Henrici Rd. & Beavercreek. This high impact crash ejected the driver of one vehicles killing him. The other driver was uninjured. o 9/29/18 Fatal Tractor Incident in the 20200 block of S Mattoon Rd. A 2 year old child was run over by a running brush hog mower deck attached to a tractor. This was a horrific scene that has left an impact on the family and first responders.
Projects/Events/Meetings/Training o Hosted Probationary Lt. Holland on a ride along. o Attended a 9-11 First Responder Brunch at OC Christian Church o Attended the 9-11 Patriot Day recognition at the Circle of Honor in Oregon City o Attended the Strategic Planning Retreat 22 o Attended the Hilltop Health and Safety Fair o Attended the Board of Directors’ meeting o Attended a Target Hazard walk through at Busch’s Furniture o Attended prescribed burn wildland training on Bluhm Rd. o Performed a Probationary AO Evaluation
South Battalion- C Shift Battalion Chief Oscar Ramos Significant Incidents o N/A
Projects/Events/Meetings/Training o Worked throughout the months with Specialty Company Captains for roster of D1 students to a UASI funded Structural Collapse Technician course being hosted by PF&R. o Attended to two personnel issues working with Operations. o Attended high rise drill multiple times with companies and new FRP. o Attended monthly Operations Meeting. o Updates on Specialty Companies’ Elevator drill. o Attended Senior Staff meeting at Station 5. o Proctored probationary Phase 3 test with successful conclusion.
23 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Battalion Chief John Hopkins Re: Emergency Services Division Monthly Report – September 2018
Significant Incidents
o 9/25 Injury MVA entrapment – Lake Rd/Queen E301, HR305 C303, C306 and BC302 o 9/30 Injury MVA entrapment w/ Life Flight - Hwy 212/106 T308, HR305, E304 and BC302
Projects/Events/Meetings/Training o Developed and implemented a plan to complete the station security project. o Various meetings related to station security. o Worked with Facility Maintenance Manager Scott Vallance, Logistics Manager DeAnn Cordes and AO Nicolas Fisher regarding Sonitrol systems and use. o Investigating a new crew management product. o Developing District action plan for a new tone out system. o Met with CCOM on various items. o Attended the Fire District planning retreat. o Attended the Board retreat. o Reviewed a training prop for safety compliance. o Assisted with Callboard/Telestaff questions and concerns provided direction. o Attended the Interagency meeting with Estacada. o Various station visits. o Attended Senior Staff meetings. o Made contact with citizens concerning questions received via website. o Reviewed several Policies, making revisions as needed. o Attended/participated in 3 high rise drills. o Attended fallen firefighter memorial in Salem. o Attended the Vietnam memorial service at Boring Station Trailhead Park.
Respectfully submitted, Battalion Chief John Hopkins
24 Clackamas Fire Dist. #1 Emergency Services Report September 2018
Other Pub Asst Rupt/Exp/Other Hazard 0% 10% 0% Cond. 4% Incident Type Data EMS 1319 False 64 Good Int Fire 8% Fire 44 2% Good Int 149 Hazard Cond. 79 False 4% EMS Other 1 72% Pub Asst 175 Rupt/Exp/Weather 0 Grand Total 1831
Year to Date
Incident Type 2016 2017 2018
EMS 15339 15775 11828 False 801 913 642 Fire 479 603 481 Good Int 2011 2186 1543 Hazard Cond. 1459 1472 771 Other 677 Pub Asst 2332 2619 1693 Rupt/Exp/Weather 4111 Grand Total 22431 23586 16966 Mutual Aid Given Incident Not Included
Total Incidents by Month 2500
2000
1500
1000
500
0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CFD 2018 1925 1692 1745 1752 1907 1961 2089 2064 1831 CFD 2017 2268 1760 1855 1953 2015 1877 2039 2153 1989 1892 1821 1964
25 September 2018 Incident Summary EMS Total: 1320
EMS/Rescue (Full Chart) 615 Medical assist, assist EMS crew 460 EMS (emergency medical call),Rescue, other 160 Emergency medical service, other 50 Vehicle accident with injuries 29 Removal of victim(s) from stalled elevator 3 Motor vehicle/pedestrian accident (MV Ped) 2 Extrication, rescue, other 1
False Alarm Total: 64
False Fire/Medical Alarm, other 13 False Alarm, Testing/Malfunction of System, other 13 Medical alarm ‐ False alarm ‐ unintentional 8 CO detector activation due to malfunction 6 Smoke detector activation, no fire ‐ unintentional 5 Alarm system sounded due to malfunction 4 Alarm system sounded, no fire ‐ unintentional 4 Smoke detector activation due to malfunction 4 Malicious, mischievous false call, other 3 Sprinkler activation, no fire ‐ unintentional 1 Carbon monoxide detector activation, no CO 1 Unintentional transmission of alarm, other 1 Detector activation, no fire ‐ unintentional 1
Weather/Rupture/Explosion/Other Total: 1
Citizen complaint 1
Fire Total: 44 Brush or brush‐and‐grass mixture fire 11 Barkdust fire 10 Grass fire 4 Building Fire 4 OUTSIDE Dumpster or other trash receptacle fire 2 OUTSIDE rubbish fire, other 2 Natural vegetation fire, other 2 Outside equipment fire, including portable toilet 1 Off‐road vehicle or heavy equipment fire 1 Road freight or transport vehicle fire 1 Forest, woods or wildland fire 1 INSIDE Trash or rubbish fire, contained 1 Fires in structures other than in a building 1 OUTSIDE rubbish, trash or waste fire 1 Passenger vehicle fire 1 Chimney of Fuel Fire, Confined to Chimney or Flue 1 26 Good Intent Total: 149
False Alarm Incident Dispatched & Canceled En Route 42 No incident found on arrival at dispatch address 30 Good intent call, other 25 EMS Incident Dispatched & Canceled En Route 23 Smoke scare, odor of smoke, not steam (652) 8 Other Type Incident Dispatched & Canceled En Route 8 Authorized controlled burning 4 Fire Incident Dispatched & Canceled En Route 4 Smoke from barbecue, tar kettle (no hostile fire) 2 Steam, other gas mistaken for smoke, other 2 Prescribed fire 1
Hazardous Condition Total: 79
Accident, potential accident, other (NON‐Inj. MVA) 58 Power line down 8 Gas leak (natural gas or LPG) 4 Electrical wiring/equipment problem, other 2 Carbon monoxide incident 2 Heat from short circuit (wiring), defective/worn… 1 Chemical hazard (no spill or leak) 1 Chemical spill or leak 1 Vehicle accident, general cleanup 1 Arcing, shorted electrical equipment 1
Public Assists Total: 183
Assist invalid 44 Unauthorized burning 31 Police matter 26 Service Call, other 24 Public service assistance, other 14 Public service 11 Community Paramedicine 8 Assist police or other governmental agency 8 Smoke or odor problem/removal 7 Water problem, other 3 Person in distress, other 3 Lock‐out 3 Water evacuation (not people evacuation) 1 27 Mutual Aid Given to Mutual Aid Received by Agency *Does not include: canceled en-route, canceled on-scene or did not respond. 75 53
53 52
2018 YEAR TO DATE 39
Given, Given, Given, Received, 25
23
25 24
Received,
22
16
7 7 6
Given, Received, 2 9 Given, 1 1 1
Received,
Given, 4
1 Given, 0
Given, Received, Received, Received, Given, Received, Received, Received, Received, Given, Given,
CANBY COLTON ESTACADA GLADSTONE GRESHAM HOODLAND LAKE OSWEGO MOLALLA PORTLAND SANDY TVFR 11
5
SEPTEMBER 2018 5 5
3
Received, 3
1
2 2 2 Received, Given, Given,
0 0 0 0 0 0 0
0 0 0 0 0 Received, Given,
Given, Given, Given, Received, Received, Received, Received, Received, Received, Received, Received, Given, Given, Given, Given, Given,
CANBY COLTON ESTACADA GLADSTONE GRESHAM HOODLAND LAKE MOLALLA PORTLAND SANDY TVFR OSWEGO
12 September Apparatus Provided Manpower
7 6
5 3 2 2 2 3 0 0000000 1 0 Canby Colton Estacada Gladstone0 Gresham Hoodland Lake Oswego Molalla Portland Sandy TVFR0
28 Mutual Aid Given - Apparatus Overview September 2018
Agency Apparatus Apparatus Action Responses Canby E317 Assistance, other 2 Canby Total 2 Estacada BC303 Assistance, other 1 E311 Emergency medical services, other 1 E314 Provide advanced life support (ALS) 1 E318 Provide manpower 1 (blank) 1 BR318 Provide basic life support (BLS) 1 Estacada Total 6 Gladstone M303 Provide advanced life support (ALS) 1 Transport person 1 E315 Detour/Road Block -EFR 1 BC303 Incident Command -EFR 1 E304 Salvage & overhaul 1 (blank) 1 HM303 Spill Mitigation -EFR 1 Gladstone Total 7 Portland E306 Provide basic life support (BLS) 1 E301 Fill-in or moveup 1 Portland Total 2 Sandy E314 Provide advanced life support (ALS) 1 E318 Investigate 1 BR318 Assistance, other 1 Sandy Total 3 TVFR E315 Investigate 1 BC303 Provide manpower 1 TVFR Total 2 Grand Total
29 Incident Types by FMZ September 2018
Incident Incident Incident Incident Type Total Incident Type Total Incident Type Total Station Station Station S1 EMS 179 S8 EMS 73 S17 EMS 43 False 4 False 8 False 1 Fire 6 Fire 2 Fire 5 Good Int 20 Good Int 8 Good Int 4 Hazard Condition 9 Hazard Condition 10 Pub Asst 6 Pub Asst 34 Pub Asst 9 S17 Total 59 S1 Total 252 S8 Total 110 S18 EMS 12 S2 EMS 90 S9 EMS 23 Fire 3 False 4 False 3 Good Int 4 Fire 1 Fire 2 Hazard Condition 3 Good Int 11 Good Int 3 S18 Total 22 Hazard Condition 10 Hazard Condition 1 S19 EMS 33 Pub Asst 16 Pub Asst 6 Fire 1 S2 Total 132 S9 Total 38 Good Int 13 S3 EMS 264 S10 EMS 31 Hazard Condition 5 False 13 False 1 Pub Asst 6 Fire 5 Fire 1 S19 Total 58 Good Int 27 Good Int 6 S20 EMS 1 Hazard Condition 6 Pub Asst 5 S20 Total 1 Pub Asst 24 S10 Total 44 Grand Total 1831 S3 Total 339 S11 EMS 15 S4 EMS 102 Fire 4 False 7 Good Int 3 Fire 3 Hazard Condition 6 Good Int 9 Pub Asst 4 Hazard Condition 5 S11 Total 32 Pub Asst 9 S12 Hazard Condition 1 S4 Total 135 S12 Total 1 S5 EMS 100 S14 EMS 45 False 8 False 1 Fire 5 Fire 1 Good Int 10 Good Int 6 Hazard Condition 4 Hazard Condition 2 Pub Asst 6 Pub Asst 13 S5 Total 133 S14 Total 68 S6 EMS 53 S15 EMS 126 False 4 False 7 Fire 1 Fire 2 Good Int 6 Good Int 15 Hazard Condition 2 Hazard Condition 7 Other 1 Pub Asst 11 Pub Asst 7 S15 Total 168 S6 Total 74 S16 EMS 103 S7 EMS 26 False 2 False 1 Fire 2 Good Int 1 Good Int 3 Hazard Condition 2 Hazard Condition 6 Pub Asst 3 Pub Asst 16 S7 Total 33 S16 Total 132
30 Incident Count by FMZ September 2018
400 339 350 300 252 250
200 168 150 132 132 133 135 110 100 74 58 59 68 38 44 50 22 32 33 11 0 S12 S20 S18 S11 S7 S9 S10 S19 S17 S14 S6 S8 S2 S16 S5 S4 S15 S1 S3
Year to Date
3000 2838
2500 2260
2000 1424 1449 1459 1500 1326 1138 975 1000 886 550 577 413 430 500 295 310 366 179 21 27 43 0 S13 S20 S12 S18 S11 S7 S9 S10 S19 S14 S17 S6 S8 S5 S4 S2 S16 S15 S1 S3
31 Apparatus Response by Station and Incident Type (Including Mutual Aid Given) September 2018
Unit Station Unit ID Incident Type Total
BC1 BC301 EMS 9 Good Int 2 Fire 5 HazMat 1 BC301 Total 17 BC1 Total 17 BC2 BC302 EMS 5 False 1 Good Int 4 Fire 6 HazMat 7 BC302 Total 23 BC2 Total 23 BC3 BC303 EMS 10 Good Int 1 Pub Asst 4 Fire 6 HazMat 4 BC303 Total 25 BC3 Total 25 S1 M301 EMS 63 Good Int 2 Pub Asst 3 Fire 1 HazMat 2 M301 Total 71 E301 EMS 141 False 5 Good Int 24 Pub Asst 34 Fire 7 HazMat 10 E301 Total 221 S1 Total 292 S2 T302 EMS 96 False 5 Good Int 18 Pub Asst 17 Fire 3 HazMat 11 T302 Total 150 S2 Total 150 S3 M303 EMS 216 False 1 Good Int 12 Pub Asst 7 Fire 1 HazMat 2 M303 Total 239
32 Unit Station Unit ID Incident Type Total
S3 Continued E303 EMS 71 False 12 Good Int 17 Pub Asst 16 Fire 4 HazMat 6 E303 Total 126 HM303 EMS 2 HazMat 4 HM303 Total 6 S3 Total 371 S4 E304 EMS 118 False 11 Good Int 12 Pub Asst 9 Fire 7 HazMat 6 E304 Total 163 S4 Total 163 S5 HR305 EMS 118 False 8 Good Int 17 Pub Asst 11 Fire 10 HazMat 8 HR305 Total 172 S5 Total 172 S6 E306 EMS 56 False 6 Good Int 6 Pub Asst 6 Fire 2 HazMat 2 Other 1 E306 Total 79 S6 Total 79 S7 E307 EMS 35 False 1 Good Int 3 Pub Asst 4 HazMat 2 E307 Total 45 S7 Total 45
33 Unit Station Unit ID Incident Type Total
S8 T308 EMS 76 False 7 Good Int 8 Pub Asst 11 Fire 4 HazMat 8 T308 Total 114 WR308 EMS 1 Good Int 1 WR308 Total 2 S8 Total 116 S9 IE309 EMS 1 Pub Asst 1 Fire 3 IE309 Total 5 E309 EMS 32 False 3 Good Int 5 Pub Asst 6 Fire 7 HazMat 1 E309 Total 54 S9 Total 59 S10 E310 EMS 30 False 1 Good Int 5 Pub Asst 4 Fire 1 E310 Total 41 WT310 Good Int 1 Fire 2 WT310 Total 3 BR310 Fire 2 BR310 Total 2 S10 Total 46 S11 E311 EMS 21 Good Int 3 Pub Asst 4 Fire 5 HazMat 9 E311 Total 42 BR311 Pub Asst 1 Fire 3 HazMat 1 BR311 Total 5 S11 Total 47 S12 WT312 Fire 1 WT312 Total 1 BR312 EMS 1 BR312 Total 1 S12 Total 2
34 Unit Station Unit ID Incident Type Total
S13 BR313 EMS 3 BR313 Total 3 S13 Total 3 S14 E314 EMS 54 Good Int 8 Pub Asst 15 Fire 2 HazMat 2 E314 Total 81 IE314 Fire 4 HazMat 1 IE314 Total 5 S14 Total 86 S15 E315 EMS 90 False 6 Good Int 16 Pub Asst 10 Fire 4 HazMat 10 E315 Total 136 S15 Total 136 S16 M316 EMS 75 Good Int 4 Pub Asst 7 HazMat 1 M316 Total 87 T316 EMS 105 False 3 Good Int 4 Pub Asst 16 Fire 5 HazMat 7 T316 Total 140 S16 Total 227 S17 E317 EMS 50 False 1 Good Int 3 Pub Asst 7 Fire 7 HazMat 1 E317 Total 69 S17 Total 69 S18 E318 EMS 8 Good Int 3 Pub Asst 1 Fire 2 E318 Total 14
35 Unit Station Unit ID Incident Type Total
S18 Continued BR318 EMS 9 Good Int 2 Pub Asst 1 Fire 2 HazMat 2 BR318 Total 16 S18 Total 30 S19 E319 EMS 38 Good Int 14 Pub Asst 7 Fire 2 HazMat 8 E319 Total 69 S19 Total 69 (blank) RH308 Fire 1 RH308 Total 1 FM310 Fire 1 FM310 Total 1 C306 EMS 1 C306 Total 1 C303 EMS 1 C303 Total 1 PIO301 EMS 1 PIO301 Total 1 EMS302 Fire 1 EMS302 Total 1 (blank) Total 6 EMS EMS303 Pub Asst 8 EMS303 Total 8 C316 EMS 4 C316 Total 4 EMS Total 12 Grand Total 2245
36 Incident Response by Apparatus (Including Mutual Aid Given) September 2018
250 238 220
200 170 163 149 150 140 130 124 113
100 86 81 79 71 69 68 54 45 50 41 40 23 22 17 16 14 0 M303 E301 HR305 E304 T302 T316 E315 E303 T308 M316 E314 E306 M301 E319 E317 E309 E307 E310 E311 BC303 BC302 BC301 BR318 E318
6
5 5
4444 4
3 3
22 2
111111111 1
0 IE314 IE309 BR311 C316 HM303 BR313 WT310 WR308 WT312 BR310 BR312 RH308 FM310 C306 C303 PIO301 EMS302
37 Incident Response by Apparatus (Including Mutual Aid Given) Year to Date 2018
2500 2339 2090 2000 1535 1569 1603 1500 1377 1381 1119 943 1004 1000 757 764 618 716 393 460 476 478 494 500 280 283 119 156 1 2 21 25 66 77 0
200 189 180 160 140 120 100 80 59 60 40 22 22 29 29 11 14 17 18 20 11113 557 8 0 CH306 WT313 WT324 CH302 RH314 E312 WT318 WT311 WT314 RH302 WT312 RH308 E313 WT310 BR310 BR311 BR312 BR313 BR318
33 20 35 16 15 30 26 13 15 12 25 10 20 10 777 6 15 4 5 5 3 11122 10 7 0 5 2 PIO301 TRN305 EMS302 EMS301 TRN301 C303 FM304 FM307 FM302 FM305 FM310 C306 FM306 FM303 C316 FM311 FM309 0 HM307 B308 WR308 HM303
38 Significant Incidents by Station Sep-2018 With 4 or More Apparatus Station Incident Address Alarm Date Incident Type Apparatus Apparatus Action Taken FMZ Number S1 8709 SE Causey Ave 0180026255 9/18/2018 13:03 Building Fire M301 Assistance, other T308 Ventilate HR305 Search E306 Salvage & overhaul T302 Ventilate E301 Fire Attack E304 Incident command T316 Assistance, other BC302 Incident command FM310 FMO Investigation RH308 Provide Rehab PE11 Assistance, other 8709 SE Causey Ave Total On SE 82nd Ave at SE Orchard Ln 0180024594 9/3/2018 14:40 Vehicle accident with injuries HR305 Establish safe area E301 Establish safe area AMR261 Transport person AMR272 Transport person On SE 82nd Ave at SE Orchard Ln Total On SE Linwood Ave at SE Queen Rd 0180027005 9/25/2018 12:26 Vehicle accident with injuries M303 Transport person HR305 Extrication ‐EFR T302 Extrication ‐EFR E301 Provide basic life support (BLS) C303 Incident command On SE Linwood Ave at SE Queen Rd Total 12190 SE 82nd Ave 0180025938 9/15/2018 10:08 Electrical wiring/equipment problem, other T302 Assistance, other E301 Assistance, other E304 Cancelled at Scene BC302 Incident command 12190 SE 82nd Ave Total S1 Total S2 2605 SE Willard St 0180025306 9/9/2018 17:07 Carbon monoxide incident E303 Information, investigation & enforcement, other E304 Information, investigation & enforcement, other BC302 Incident command AMR265 Cancelled at Scene 2605 SE Willard St Total S2 Total S3 2001 Washington St 0180026423 9/19/2018 19:09 Chemical hazard (no spill or leak) E315 Standby team BC303 Incident command AMR271 (blank) HM303 Hazmat detection, monitoring, sampling, & analysis 2001 Washington St Total S3 Total S4 4909 SE International Way 0180025639 9/12/2018 15:00 Off‐road vehicle or heavy equipment fire HR305 Investigate E301 Investigate E304 Investigate BC302 Incident command 4909 SE International Way Total S4 Total S5 8719 SE Monterey Ave 0180024588 9/3/2018 13:03 Building Fire HR305 Investigate fire out on arrival T302 Ventilate E301 Assistance, other E304 Cancelled at Scene 8719 SE Monterey Ave Total S5 Total S8 On SE 152nd Dr at SE Ranger Dr 0180024841 9/5/2018 18:38 Extrication, rescue, other LF2 Transport person T308 Technical Rescue HR305 Technical Rescue E307 Provide manpower T316 Technical Rescue BC302 Incident command AMR277 Provide advanced life support (ALS) AMR278 Provide advanced life support (ALS) BC301 Provide manpower PIO301 Information, investigation & enforcement, other On SE 152nd Dr at SE Ranger Dr Total S8 Total S9 17082 S Holly Ln 0180026269 9/18/2018 14:51 Brush or brush‐and‐grass mixture fire E315 Extinguish IE309 Extinguish BC303 Assistance, other E311 Extinguish BR311 Extinguish 17082 S Holly Ln Total S9 Total S10 25005 S Beavercreek Rd 0180027031 9/25/2018 15:52 Vehicle accident with injuries M316 Provide advanced life support (ALS) BC303 Assistance, other E310 Provide advanced life support (ALS) T316 Cancelled at Scene 25005 S Beavercreek Rd Total On S Lower Highland Rd at S Bluhm 0180027352 9/28/2018 14:16 Natural vegetation fire, other BC303 Incident command Rd E310 Extinguish WT310 Provide water BR310 Extinguish On S Lower Highland Rd at S Bluhm Rd Total S10 Total
39 Station Incident Address Alarm Date Incident Type Apparatus Apparatus Action Taken FMZ Number S11 16728 S Bradley Rd 0180025376 9/10/2018 11:23 Grass fire IE309 Fire Suppression ‐EFR BC303 Incident Command ‐EFR E311 Fire Suppression ‐EFR WT310 Fire Suppression ‐EFR WT312 Cancelled at Scene BR310 Fire Suppression ‐EFR BR311 Fire Suppression ‐EFR 16728 S Bradley Rd Total S11 Total S14 15600 SE 232nd Dr 0180027084 9/26/2018 8:15 Vehicle accident with injuries LF2 Provide manpower E319 Provide advanced life support (ALS) E314 Assistance, other AMR268 Provide advanced life support (ALS) AMR261 Provide advanced life support (ALS) BC301 Provide manpower 15600 SE 232nd Dr Total On SE 242nd Ave at SE Tillstrom Rd 0180024482 9/2/2018 15:40 Vehicle accident with injuries E314 Provide advanced life support (ALS) AMR273 Transport person AMR272 Transport person BC301 Incident command On SE 242nd Ave at SE Tillstrom Rd Total S14 Total S16 15582 S Henrici Rd 0180025561 9/11/2018 23:05 Vehicle accident with injuries BC303 (blank) E310 Assistance, other T316 (blank) AMR275 (blank) 15582 S Henrici Rd Total S16 Total S18 23969 SE Howlett Rd 0180026787 9/23/2018 14:24 Brush or brush‐and‐grass mixture fire E330 Assistance, other IE314 Extinguish BC301 Incident command BR318 Extinguish 23969 SE Howlett Rd Total 24289 SE Filbert Rd 0180026161 9/17/2018 13:52 Grass fire IE314 Extinguish E318 Incident command BR330 Investigate BR318 Fire Attack BC331 (blank) 24289 SE Filbert Rd Total S18 Total S19 30686 SE Waybill Rd 0180025275 9/9/2018 11:18 Brush or brush‐and‐grass mixture fire E319 Extinguish IE314 Extinguish BC301 Incident command BR371 Assistance, other 30686 SE Waybill Rd Total S19 Total
40 R-1c.3
Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Volunteer Services Chief Steve Deters Re: Volunteer Services Division Monthly Report –September 2018
The following report is a breakdown of Volunteer activity in training and scheduled public events.
Fire Training Drills in the month of September focused on:
• 9/04/2018 Down & Dirty – Rehab Support • 9/05/2018 Down & Dirty – Rehab Support • 9/06/2018 Down & Dirty – Rehab Support • 9/12/2018 Search Operations • 9/13/2018 Search Operations • 9/26/2018 Work Rate Fire Grounds • 9/26/2018 Joint Rehab Drill (CFD#1 & TVF&R) • 9/27/2018 Fire Evolutions • 9/19/2018 Wellness for Volunteers • 9/20/2018 Wellness for Volunteers
EMS Training September EMS Training drills focused on:
• 9/19/2018 Wellness for Volunteers • 9/20/2018 Wellness for Volunteers
Events/Meetings • 9/01/2018 It’s My Ability 5K Fun Run – Boring Trailhead Park • 9/10/2018 Volunteer Association Quarterly Meeting • 9/15/2018 CFD#1 Health & Safety Fair – Danielson Hilltop Mall, Oregon City • 9/21/2018 Vietnam Veteran Memorial wall dedication ceremony - Boring Trailhead Par
Recruitment – Academy Coordinator Lt. Sakaguchi • Met with BC Deters to discuss Volunteer Academy recruitment timelines. Reviewing academy timing to better align with Career Academy timing. • Instructed/presented at the Volunteer Academy September 11, 15, 16, 18, 25, 29 and 30. Volunteer Academy 18-01 began on September 11. As of Sept. 30, there are 13 suppression, 1 support and 5 Estacada recruits.
41 • Volunteer Academy will be providing training to receive the following NFPA certifications: FFI, FFII, Fire Apparatus Driver, Haz Mat Awareness and Operations, Maritime Awareness • Volunteer Firefighters/Instructors Ryan Kragero, Aaron Franchuk, Steve Edwards, Shawn Hepler and Austin Burke instructed at the Academy. VFF Noah Steinberg is coordinating the volunteer instructors for the Academy. • Met with Volunteers to provide feedback from their interviews. • Set dates for the upcoming Explorer Program entrance process. Currently, we have 11 active explorers. Applications are available via NeoGov.
Explorers Drills focused on: • 9/10/2018 Forcible Entry Drill • 9/17/2018 Forcible Entry Drill • 9/24/2018 CERT Informational Drill
Public-Relations • 9/15/2018 CFD#1 Health & Safety Fair – Danielson Hilltop Mall, Oregon City
Station Coverage
The following is a breakdown of nights per station that had a duty shift. • Stn.12 – 11/30 • Stn.13 – 10/30 • Stn.18 – 25/30 • Rehab/Water Tender Group – 25/30
Respectfully submitted,
Volunteer Services Chief Steve Deters
42 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Facility Maintenance Manager Scott Vallance Re: Facility Maintenance Division Monthly Report – September 2018
September was another busy month for the Facility Maintenance Team: Facility Tech (FT) ‘Doc’ Dinsmore completed the update of the Generator Check SOP and it is now posted on the on the Policies and Procedures page on the D1. He continues to work on the station specific pages that will outline the procedures for a “full load” test at each location. Stations 4 and 5 dorm remodel – Final bids were received for this project and the work will be awarded to Castle Construction pending CFD1 Board approval of the staff report presented at the October 15 meeting. Station 6 - Facility Tech Jerome Thompson worked diligently through the month to get the apparatus dorm back into shape after an abundance of moisture was discovered under one of the air handlers in this room. He removed and replaced wet/moldy sub- floor, removed and replaced damaged sheetrock and repainted the entire room. In addition, we had the carpet replaced and the ductwork cleaned in the entire station. The oven hood suppression systems in six of our facilities had their semi-annual inspections Station 1 – FT’s Dinsmore and Thompson prepped and poured concrete on the north sidewalk of Station 1 to fill in three squares that had previously had sidewalk trees in them. Doing this removed a serious trip hazard that anyone using the sidewalk would have been exposed to. Station 6 – The entire parking lot of Station 6 was resealed and restriped by the developer next door after digging up a portion of our lot to build the retention pond for the housing units going in. Station 3 – FT Dinsmore started the work to expand the men’s locker room into an additional dorm space to make room for the two Fire Inspectors moving back into the FMO from Station 14. This will entail removing a portion of the wall to allow entry into the adjacent room, some carpet patch and paint. Annual backflow testing was completed at all locations A few more station monument signs were able to be repainted thanks to the fine light- duty work of FF Jake McMurdie and AO Alan Pernich. Nice work guys!! This year’s Hydrant Maintenance program was completed in the month of September. A special thanks goes out to CFD Volunteers Joey Barber and Noah Steinberg, Austin Burke for filling in whenever needed and at the end of the program, and Adam Genskay for an assist at the end as well! Really strong work guys!
43 Worked with Sonitrol on the last few card swipe locations to be done. Installed 10 “Exit Only” door handle sets at various locations
Attended the CFD1 Annual Retreat in Oregon City
Respectfully submitted,
Facility Maintenance Manager Scott Vallance
44 R-1d
Clackamas Fire District #1
Financial Services Summary To: Board of Directors
From: Finance Director Christina Day
Date: October 17, 2018
Re: Finance Division Report
NOTE: The unaudited report for the prior year ending June 30, 2018 is included, as well as the current-year financial report.
Below are a few highlights of activities in Financial Services for the month of September 2018.
• Year-end/Audit – Staff continues working to finalize and close FY2017-18 in preparation for the audit. All invoices and payments for FY2017-18 have been processed, and the fiscal year will be closed for audit preparation. The audit is scheduled for the week of November 5th.
• Banking and Investments – The remote deposit system is now operational at Administration, and staff is processing checks as they are received. The lockbox will be deactivated on November 1, so all payments beyond that date must be sent to Clackamas Fire at 11300 SE Fuller Rd, Milwaukie, OR 97222.
• Accounts Payable – Accounts Payable processing times have been steadily improving and the majority of vendor payments are made on time. Staff has implemented “3-way Match” in Munis to ensure that information/invoices coming to A/P are complete before continuing in the process, and will be reviewing the results of the implementation. During the month of September, Accounts Payable processed 660 invoices and prepared 315 disbursement checks.
• Munis – Payroll Administrator Burns and Finance Director Day participated in the Phase III of Munis...installing the HR and Payroll module. There were 6 days of process review and system design during the month of September as we continue the parallel testing of the system.
In addition, with the help of Data Systems Manager Hopkins, staff has been able to implement the Purchase Card module this month. This makes it possible to import credit card transaction data directly into Munis and provides an electronic platform for
1 cardholders to reconcile statements and upload receipts. This change is expected to save A/P staff several hours of manual processing each month.
• Payroll – With the settlement of the labor contract, Payroll Administrator Burns has been working to implement the new pay scales, including calculating the retroactive pay for suppression staff back to July 1, 2018. In addition to the retro pay calculations, the changes will require over 2000 manual adjustments to the ADP payroll system.
Looking ahead:
Munis HR/Payroll Implementation – This project is still on schedule for Go-live on January 1, 2019 with continued parallel testing over the next few months.
Munis – All Finance staff will be participating in a 3-day training in October on report building that promises to provide more flexibility in presenting relevant data in meaningful ways.
Audit – The FY2017-18 audit is scheduled for the week of November 5, 2018.
2 FINANCIAL REPORT – Period ending June 30, 2018 (FY2017-18)
General Fund 10 As of June 30, Fiscal Year 2017-18 is 100% complete. Staff continues to monitor budget compliance levels carefully as invoices and bills continue to be paid. Following is a summary of financial activity through June 30, 2018: Revenues: The General Fund received $50,298,004 in property tax revenues, of which $2,125,480 is from prior year’s taxes and remainder is current. These funds were transferred to the Local Government Investment Pool by the Treasurer’s Office. Ambulance Transport generated $557,001 in revenues. The Fire District has also recognized revenues of $1,348,478 in conflagration reimbursements, which include all deployments during FY2017-18. Additional revenues from contracts, interest, and other sources total another $2,239,652. Expenditures: The General Fund has expended funds in the following categories through June 30, 2018: Category: % of Budget Used Salaries & Benefits 98.3% Materials & Services 94.2% Capital Outlay 72.1%
Equipment Reserve Fund 20 Total expenditures in this fund equal $431,738, or 93.2% of budget, through June 2018. Purchases include a Kubota tractor for $32,137, a medic body for $144,713, and several staff vehicles. This fund has also received $13,489 in revenue from the sale of surplus items to date.
Capital Projects Fund 30 Total expenditures in this fund equal $379,657, or 15.0% of budget, through June 2018. Expenditures to date include costs for the Administration remodel, the final installment payment on the purchase of Station 17, and replacement of heat exchangers.
Enterprise Fund 40 There has been no notable activity in this fund yet this fiscal year.
Debt Service Fund 50 The Debt Service Fund received $1,992,564 in property tax revenues in Fiscal 2017-18. Total expenditures in this fund equal $2,178,543 through June 2018, reflecting GO bond debt service payments for principal and interest on Series 2015 and 2017.
Bond Construction Fund (Sinking) 60 Bond project-related construction costs total $14,731,625 for FY 2018, including $8 million in payments to Emerick Construction for the design/build contract on Stations 16 and 19. Expenditures equal 81.6% of budget.
PERS Reserve Fund 70 There has been no notable activity in this fund yet this fiscal year.
3 Investment Activity
Short-term Investment Portfolio The table below indicates the balances of cash accounts as of June 30, 2018. The Fire District ended FY2017-18 with $29.6 million on hand.
Short-term Investments as of June 30, 2018
Local Government Investment Pool $29,024,362 Key Bank Checking $604,039 Meritain Trust $3,000
TOTAL: $29,631,401
4
10/04/2018 16:41 |Clackamas Fire District |P 1 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -18,261,560.00 541,876.00 -17,719,684.00 0.00 0.00 -17,719,684.00 .0%
TOTAL Beg Fund Bal -18,261,560.00 541,876.00 -17,719,684.00 0.00 0.00 -17,719,684.00 .0%
01 Tax Revenues ______
4450 Current Year Prop Taxes -49,822,766.00 465,210.00 -49,357,556.00 -48,161,611.76 0.00 -1,195,944.24 97.6% 4455 Prior Year Prop Taxes -1,088,908.00 200,000.00 -888,908.00 -2,125,480.07 0.00 1,236,572.07 239.1% 4460 Other Taxes -8,000.00 0.00 -8,000.00 -10,912.00 0.00 2,912.00 136.4%
TOTAL Tax Revenues -50,919,674.00 665,210.00 -50,254,464.00 -50,298,003.83 0.00 43,539.83 100.1%
03 Interest ______
4490 Investment Interest -150,000.00 -300,000.00 -450,000.00 -478,626.28 0.00 28,626.28 106.4%
TOTAL Interest -150,000.00 -300,000.00 -450,000.00 -478,626.28 0.00 28,626.28 106.4%
04 Other Revenues ______
4500 Contract Revenue -477,146.00 8,000.00 -469,146.00 -519,016.61 0.00 49,870.61 110.6% 4502 Training Class Revenue 0.00 0.00 0.00 -175.75 0.00 175.75 100.0% 4510 ASA Revenue -125,000.00 0.00 -125,000.00 -87,731.50 0.00 -37,268.50 70.2%
5
10/04/2018 16:41 |Clackamas Fire District |P 2 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
4512 Medical Supply Reimb 0.00 0.00 0.00 -18,102.25 0.00 18,102.25 100.0% 4513 Other Reimbursements 0.00 0.00 0.00 -3,974.10 0.00 3,974.10 100.0% 4539 Conflagration Reimbursement 0.00 -985,176.00 -985,176.00 -1,348,477.60 0.00 363,301.60 136.9% 4541 Gain/Loss on Inventory Sales 0.00 0.00 0.00 -104,371.75 0.00 104,371.75 100.0% 4542 Sale of Goods/Services/Eqpt 0.00 0.00 0.00 -11,266.69 0.00 11,266.69 100.0% 4543 Gain/Loss on Fixed Assets 0.00 0.00 0.00 -39,000.00 0.00 39,000.00 100.0% 4545 Other Post-Employ Bene Revenue -387,862.00 -75,000.00 -462,862.00 -505,618.82 0.00 42,756.82 109.2% 4560 Grant Revenue 0.00 -450,804.00 -450,804.00 -236,696.96 0.00 -214,107.04 52.5% 4570 Transportation Response Revenu -350,000.00 -175,000.00 -525,000.00 -557,001.04 0.00 32,001.04 106.1% 4571 Other Revenues -245,000.00 -220,968.00 -465,968.00 -235,071.98 0.00 -230,896.02 50.4%
TOTAL Other Revenues -1,585,008.00 -1,898,948.00 -3,483,956.00 -3,666,505.05 0.00 182,549.05 105.2%
05 Transfers In ______
4610 Transfers from other Funds -365,000.00 0.00 -365,000.00 0.00 0.00 -365,000.00 .0%
TOTAL Transfers In -365,000.00 0.00 -365,000.00 0.00 0.00 -365,000.00 .0%
50 Salaries ______
5501 Fire Chief 182,941.00 0.00 182,941.00 182,943.12 0.00 -2.12 100.0% 5503 Deputy Chief 335,672.00 0.00 335,672.00 335,683.20 0.00 -11.20 100.0% 5504 Division Chief 534,026.00 0.00 534,026.00 347,287.46 0.00 186,738.54 65.0%
6
10/04/2018 16:41 |Clackamas Fire District |P 3 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
5505 Battalion Chief 1,290,917.00 0.00 1,290,917.00 1,363,911.16 0.00 -72,994.16 105.7% 5506 Exempt Staff Group 1,608,970.00 0.00 1,608,970.00 1,624,544.04 0.00 -15,574.04 101.0% 5507 Fire Inspectors 416,216.00 0.00 416,216.00 419,163.91 0.00 -2,947.91 100.7% 5508 Deputy Fire Marshal Captain 543,048.00 0.00 543,048.00 537,663.34 0.00 5,384.66 99.0% 5510 Captain 2,468,705.00 0.00 2,468,705.00 2,389,099.99 0.00 79,605.01 96.8% 5512 Lieutenant 3,297,448.00 0.00 3,297,448.00 3,523,998.96 0.00 -226,550.96 106.9% 5515 Apparatus Operator 4,704,240.00 0.00 4,704,240.00 4,832,409.89 0.00 -128,169.89 102.7% 5520 Fire Fighter 6,144,393.00 665,586.00 6,809,979.00 6,805,154.50 0.00 4,824.50 99.9% 5525 Paramedic 0.00 140,000.00 140,000.00 64,600.48 0.00 75,399.52 46.1% 5530 Non-exempt Staff Group 1,763,236.00 -84,929.00 1,678,307.00 1,525,502.52 0.00 152,804.48 90.9% 5535 Other Employee 162,298.00 84,929.00 247,227.00 151,751.92 0.00 95,475.08 61.4% 5540 Temporary Labor 55,280.00 0.00 55,280.00 56,059.61 0.00 -779.61 101.4% 5545 Premium Pay 252,904.00 75,000.00 327,904.00 345,846.30 0.00 -17,942.30 105.5% 5550 Conflagration Labor 0.00 691,980.00 691,980.00 691,980.43 0.00 -0.43 100.0% 5555 School Replacement 50,000.00 0.00 50,000.00 32,407.81 0.00 17,592.19 64.8% 5560 Operational Replacement 4,719,597.00 0.00 4,719,597.00 4,995,086.00 0.00 -275,489.00 105.8% 5562 Vacation Buyback 65,000.00 0.00 65,000.00 42,550.28 0.00 22,449.72 65.5% 5563 Retirement/Separation Vacation 276,069.00 170,968.00 447,037.00 432,645.86 0.00 14,391.14 96.8% 5600 Overtime 506,463.00 0.00 506,463.00 510,615.09 0.00 -4,152.09 100.8%
TOTAL Salaries 29,377,423.00 1,743,534.00 31,120,957.00 31,210,905.87 0.00 -89,948.87 100.3%
60 Benefits ______
7
10/04/2018 16:41 |Clackamas Fire District |P 4 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
6620 SS/Medicare 2,250,624.00 0.00 2,250,624.00 2,167,902.25 0.00 82,721.75 96.3% 6640 Tri-Met Taxes 176,939.00 0.00 176,939.00 163,058.49 0.00 13,880.51 92.2% 6656 PERS Employer 5,396,339.00 0.00 5,396,339.00 5,478,333.59 0.00 -81,994.59 101.5% 6667 PERS Bond Payment 1,710,818.00 0.00 1,710,818.00 1,290,284.32 0.00 420,533.68 75.4% 6670 Deferred Compensation 512,039.00 0.00 512,039.00 483,485.18 0.00 28,553.82 94.4% 6675 Unemployment 5,000.00 0.00 5,000.00 1,996.78 0.00 3,003.22 39.9% 6680 Life Insurance 45,000.00 0.00 45,000.00 74,647.90 0.00 -29,647.90 165.9% 6685 Conflagration Benefits 0.00 248,477.00 248,477.00 248,477.15 0.00 -0.15 100.0% 6690 Café Plan Benefits 3,871,098.00 0.00 3,871,098.00 3,439,008.32 0.00 432,089.68 88.8% 6691 PEHP 327,300.00 0.00 327,300.00 321,763.95 0.00 5,536.05 98.3% 6692 Other Post-Employ Benefits 630,000.00 0.00 630,000.00 504,276.30 0.00 125,723.70 80.0% 6693 Health Trust 281,716.00 222,696.00 504,412.00 504,437.07 0.00 -25.07 100.0% 6700 Floater Allowance 0.00 25,000.00 25,000.00 21,287.85 0.00 3,712.15 85.2% 6701 Vehicle Allowance 6,208.00 6,808.00 13,016.00 9,424.83 0.00 3,591.17 72.4% 6702 Tool Allowance 6,000.00 0.00 6,000.00 5,294.40 0.00 705.60 88.2% 6703 Cell/Tech Allowance 36,308.00 -31,808.00 4,500.00 3,495.48 0.00 1,004.52 77.7% 6705 Workers Compensation 695,293.00 -170,968.00 524,325.00 647,111.75 0.00 -122,786.75 123.4%
TOTAL Benefits 15,950,682.00 300,205.00 16,250,887.00 15,364,285.61 0.00 886,601.39 94.5%
70 Materials and Servic ______
7005 Discounts Taken 0.00 0.00 0.00 36.00 0.00 -36.00 100.0%
8
10/04/2018 16:41 |Clackamas Fire District |P 5 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
7006 Over/Short 0.00 0.00 0.00 36,416.67 0.00 -36,416.67 100.0% 7007 Depreciation Expense 0.00 0.00 0.00 1,583.33 0.00 -1,583.33 100.0% 7015 Meeting Expense 21,169.00 0.00 21,169.00 15,013.55 0.00 6,155.45 70.9% 7030 Civil Service Exam Expense 10,100.00 0.00 10,100.00 6,154.13 0.00 3,945.87 60.9% 7035 Bank Charges 15,000.00 0.00 15,000.00 22,456.07 0.00 -7,456.07 149.7% 7040 Dues & Publications 37,308.00 0.00 37,308.00 27,303.55 400.00 9,604.45 74.3% 7045 Awards & Recognitions 34,665.00 0.00 34,665.00 21,649.65 149.00 12,866.35 62.9% 7050 Program R & D 0.00 0.00 0.00 40.50 0.00 -40.50 100.0% 7055 Operating Supply 137,695.00 0.00 137,695.00 62,375.18 277.70 75,042.12 45.5% 7065 Fire Fighting Supply 84,499.00 0.00 84,499.00 73,848.02 1,248.60 9,402.38 88.9% 7070 Rescue Supply 35,860.00 0.00 35,860.00 16,882.48 1,794.69 17,182.83 52.1% 7075 EMS Supply 97,000.00 0.00 97,000.00 235,001.73 3,776.36 -141,778.09 246.2% 7078 Department Consumables 15,000.00 0.00 15,000.00 25,889.35 528.77 -11,418.12 176.1% 7080 Fuel 219,834.00 0.00 219,834.00 256,485.63 6,252.99 -42,904.62 119.5% 7085 Uniform & Protective Eqpt 577,239.00 0.00 577,239.00 411,651.44 20,998.51 144,589.05 75.0% 7090 Office Supplies 32,092.00 0.00 32,092.00 19,047.54 201.55 12,842.91 60.0% 7095 Software & Supplies 399,365.00 -20,000.00 379,365.00 363,205.43 304.41 15,855.16 95.8% 7105 Household Goods 68,339.00 0.00 68,339.00 57,797.90 0.82 10,540.28 84.6% 7110 Professional Services 385,700.00 62,000.00 447,700.00 384,367.61 0.00 63,332.39 85.9% 7115 Dispatch Services 1,268,884.00 0.00 1,268,884.00 1,419,469.68 0.00 -150,585.68 111.9% 7116 Utilities - Natural Gas 0.00 0.00 0.00 30,208.19 0.00 -30,208.19 100.0% 7117 Utilities - Electric 0.00 0.00 0.00 88,452.44 0.00 -88,452.44 100.0%
9
10/04/2018 16:41 |Clackamas Fire District |P 6 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
7118 Utilities - Garbage 0.00 0.00 0.00 5,015.57 0.00 -5,015.57 100.0% 7119 Utilities - Water 0.00 0.00 0.00 10,023.44 0.00 -10,023.44 100.0% 7120 Utilities - Other 392,844.00 0.00 392,844.00 299,588.30 0.00 93,255.70 76.3% 7122 Utilities - Telephone 345,000.00 0.00 345,000.00 325,361.26 0.00 19,638.74 94.3% 7130 Insurance - Property/Casualty 230,546.00 0.00 230,546.00 222,653.28 0.00 7,892.72 96.6% 7135 Medical Exams 261,467.00 0.00 261,467.00 214,221.25 0.00 47,245.75 81.9% 7140 Schools/Conferences Registrati 208,845.00 0.00 208,845.00 116,886.11 0.00 91,958.89 56.0% 7141 Tuition Reimbursement 38,752.00 0.00 38,752.00 18,215.55 0.00 20,536.45 47.0% 7142 Travel Expense 28,875.00 0.00 28,875.00 17,155.86 0.00 11,719.14 59.4% 7145 Mileage Reimbursement 3,408.00 0.00 3,408.00 26,887.87 0.00 -23,479.87 789.0% 7150 Volunteer Fire Fighter Exp 43,000.00 0.00 43,000.00 131,291.72 0.00 -88,291.72 305.3% 7155 Vehicle Maintenance 400,314.00 0.00 400,314.00 294,427.71 6,653.78 99,232.51 75.2% 7160 Equipment Maintenance 137,519.00 0.00 137,519.00 83,619.03 726.76 53,173.21 61.3% 7165 Radio Maintenance 48,600.00 0.00 48,600.00 26,810.78 25.21 21,764.01 55.2% 7170 Facility Maintenance 336,936.00 0.00 336,936.00 213,070.45 5,737.20 118,128.35 64.9% 7175 Office Equipment Maintenance 17,480.00 0.00 17,480.00 35,025.84 0.00 -17,545.84 200.4% 7180 Computer & AV Maintenance 34,780.00 -7,000.00 27,780.00 11,357.76 57.00 16,365.24 41.1% 7185 SCBA Maintenance 0.00 0.00 0.00 243.72 0.00 -243.72 100.0% 7187 Fire Extinguisher Expense 4,500.00 0.00 4,500.00 2,116.00 0.00 2,384.00 47.0% 7190 Training Expense 79,512.00 0.00 79,512.00 64,500.93 1,589.10 13,421.97 83.1% 7195 Public Education 67,500.00 0.00 67,500.00 46,223.24 1,240.43 20,036.33 70.3% 7205 Postage & Freight 29,925.00 0.00 29,925.00 24,692.96 49.65 5,182.39 82.7%
10
10/04/2018 16:41 |Clackamas Fire District |P 7 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
7210 Small Tool, Eqpts & Furnishing 1,000.00 0.00 1,000.00 12,913.56 2.40 -11,915.96 1291.6% 7215 Other Expense 36,500.00 0.00 36,500.00 21,924.16 10,040.46 4,535.38 87.6%
TOTAL Materials and Servic 6,187,052.00 35,000.00 6,222,052.00 5,799,562.42 62,055.39 360,434.19 94.2%
80 Capital Outlay ______
8825 Fire Fighting Equipment 156,850.00 -44,900.00 111,950.00 48,272.79 1,964.90 61,712.31 44.9% 8835 EMS & Rescue Equipment 30,000.00 0.00 30,000.00 26,985.29 0.00 3,014.71 90.0% 8845 Communications Equipment 6,000.00 0.00 6,000.00 5,704.29 0.00 295.71 95.1% 8850 Staff Vehicles 0.00 49,900.00 49,900.00 49,900.00 0.00 0.00 100.0% 8860 Facility Improvement 125,280.00 0.00 125,280.00 72,465.77 158.00 52,656.23 58.0% 8870 Furniture, Appliances & Tools 117,101.00 -5,000.00 112,101.00 135,025.28 -42,429.75 19,505.47 82.6% 8885 Office Equipment 40,000.00 0.00 40,000.00 18,658.15 0.00 21,341.85 46.6% 8890 Computer & AV Equipment 262,660.00 0.00 262,660.00 214,622.45 639.50 47,398.05 82.0%
TOTAL Capital Outlay 737,891.00 0.00 737,891.00 571,634.02 -39,667.35 205,924.33 72.1%
90 Transfers Out ______
9930 Transfer to Cap Proj Fund 500,000.00 0.00 500,000.00 0.00 0.00 500,000.00 .0%
TOTAL Transfers Out 500,000.00 0.00 500,000.00 0.00 0.00 500,000.00 .0%
99 End Fund Balance ______
11
10/04/2018 16:41 |Clackamas Fire District |P 8 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
9910 Contingency 1,306,326.00 -545,000.00 761,326.00 0.00 0.00 761,326.00 .0% 9915 Restricted Contingency 1,000,000.00 0.00 1,000,000.00 0.00 0.00 1,000,000.00 .0% 9999 Unappropriated Ending Fund Bal 0.00 -727,753.00 -727,753.00 0.00 0.00 -727,753.00 .0%
TOTAL End Fund Balance 2,306,326.00 -1,272,753.00 1,033,573.00 0.00 0.00 1,033,573.00 .0%
TOTAL General Fund -16,221,868.00 -185,876.00 -16,407,744.00 -1,496,747.24 22,388.04 -14,933,384.80 9.0%
TOTAL REVENUES -71,281,242.00 -991,862.00 -72,273,104.00 -54,443,135.16 0.00 -17,829,968.84 TOTAL EXPENSES 55,059,374.00 805,986.00 55,865,360.00 52,946,387.92 22,388.04 2,896,584.04
12
10/04/2018 16:41 |Clackamas Fire District |P 9 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 20 Equipment Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -882,967.00 0.00 -882,967.00 0.00 0.00 -882,967.00 .0%
TOTAL Beg Fund Bal -882,967.00 0.00 -882,967.00 0.00 0.00 -882,967.00 .0%
03 Interest ______
4490 Investment Interest -5,000.00 0.00 -5,000.00 -2,259.88 0.00 -2,740.12 45.2%
TOTAL Interest -5,000.00 0.00 -5,000.00 -2,259.88 0.00 -2,740.12 45.2%
04 Other Revenues ______
4540 Sale of Surplus -40,000.00 0.00 -40,000.00 -13,489.12 0.00 -26,510.88 33.7%
TOTAL Other Revenues -40,000.00 0.00 -40,000.00 -13,489.12 0.00 -26,510.88 33.7%
80 Capital Outlay ______
8805 Fire Apparatus 150,000.00 0.00 150,000.00 144,713.00 0.00 5,287.00 96.5% 8850 Staff Vehicles 288,000.00 0.00 288,000.00 286,095.24 0.00 1,904.76 99.3% 8860 Facility Improvement 0.00 0.00 0.00 930.18 0.00 -930.18 100.0%
TOTAL Capital Outlay 438,000.00 0.00 438,000.00 431,738.42 0.00 6,261.58 98.6%
99 End Fund Balance ______
13 10/04/2018 16:41 |Clackamas Fire District |P 10 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13 ACCOUNTS FOR: 20 Equipment Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
9910 Contingency 25,000.00 0.00 25,000.00 0.00 0.00 25,000.00 .0% TOTAL End Fund Balance 25,000.00 0.00 25,000.00 0.00 0.00 25,000.00 .0% TOTAL Equipment Reserve Fund -464,967.00 0.00 -464,967.00 415,989.42 0.00 -880,956.42 -89.5% TOTAL REVENUES -927,967.00 0.00 -927,967.00 -15,749.00 0.00 -912,218.00 TOTAL EXPENSES 463,000.00 0.00 463,000.00 431,738.42 0.00 31,261.58
14
10/04/2018 16:41 |Clackamas Fire District |P 11 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 30 Capital Projects Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -2,523,389.00 0.00 -2,523,389.00 0.00 0.00 -2,523,389.00 .0%
TOTAL Beg Fund Bal -2,523,389.00 0.00 -2,523,389.00 0.00 0.00 -2,523,389.00 .0%
03 Interest ______
4490 Investment Interest -14,000.00 0.00 -14,000.00 -13,877.08 0.00 -122.92 99.1%
TOTAL Interest -14,000.00 0.00 -14,000.00 -13,877.08 0.00 -122.92 99.1%
05 Transfers In ______
4610 Transfers from other Funds -500,000.00 0.00 -500,000.00 0.00 0.00 -500,000.00 .0%
TOTAL Transfers In -500,000.00 0.00 -500,000.00 0.00 0.00 -500,000.00 .0%
80 Capital Outlay ______
8855 Land Acquisition 0.00 0.00 0.00 123,134.00 0.00 -123,134.00 100.0% 8860 Facility Improvement 2,537,389.00 0.00 2,537,389.00 256,523.16 0.00 2,280,865.84 10.1%
TOTAL Capital Outlay 2,537,389.00 0.00 2,537,389.00 379,657.16 0.00 2,157,731.84 15.0%
TOTAL Capital Projects Fund -500,000.00 0.00 -500,000.00 365,780.08 0.00 -865,780.08 -73.2%
TOTAL REVENUES -3,037,389.00 0.00 -3,037,389.00 -13,877.08 0.00 -3,023,511.92 TOTAL EXPENSES 2,537,389.00 0.00 2,537,389.00 379,657.16 0.00 2,157,731.84
15
10/04/2018 16:41 |Clackamas Fire District |P 12 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 40 Enterprise Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -19,828.00 0.00 -19,828.00 0.00 0.00 -19,828.00 .0%
TOTAL Beg Fund Bal -19,828.00 0.00 -19,828.00 0.00 0.00 -19,828.00 .0%
03 Interest ______
4490 Investment Interest -200.00 0.00 -200.00 -131.68 0.00 -68.32 65.8%
TOTAL Interest -200.00 0.00 -200.00 -131.68 0.00 -68.32 65.8%
04 Other Revenues ______
4571 Other Revenues -5,000.00 0.00 -5,000.00 0.00 0.00 -5,000.00 .0%
TOTAL Other Revenues -5,000.00 0.00 -5,000.00 0.00 0.00 -5,000.00 .0%
70 Materials and Servic ______
7055 Operating Supply 10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 .0%
TOTAL Materials and Servic 10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 .0%
99 End Fund Balance ______
16
10/04/2018 16:41 |Clackamas Fire District |P 13 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 40 Enterprise Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
9910 Contingency 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0%
TOTAL End Fund Balance 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0%
TOTAL Enterprise Fund -10,028.00 0.00 -10,028.00 -131.68 0.00 -9,896.32 1.3%
TOTAL REVENUES -25,028.00 0.00 -25,028.00 -131.68 0.00 -24,896.32 TOTAL EXPENSES 15,000.00 0.00 15,000.00 0.00 0.00 15,000.00
17
10/04/2018 16:41 |Clackamas Fire District |P 14 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 50 Debt Service Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -42,599.00 0.00 -42,599.00 0.00 0.00 -42,599.00 .0%
TOTAL Beg Fund Bal -42,599.00 0.00 -42,599.00 0.00 0.00 -42,599.00 .0%
01 Tax Revenues ______
4450 Current Year Prop Taxes -2,191,116.00 0.00 -2,191,116.00 -1,902,433.72 0.00 -288,682.28 86.8% 4455 Prior Year Prop Taxes -25,000.00 0.00 -25,000.00 -83,958.67 0.00 58,958.67 335.8%
TOTAL Tax Revenues -2,216,116.00 0.00 -2,216,116.00 -1,986,392.39 0.00 -229,723.61 89.6%
03 Interest ______
4490 Investment Interest -2,500.00 0.00 -2,500.00 -6,172.06 0.00 3,672.06 246.9%
TOTAL Interest -2,500.00 0.00 -2,500.00 -6,172.06 0.00 3,672.06 246.9%
70 Materials and Servic ______
7020 Debt Interest Expense 1,116,116.00 0.00 1,116,116.00 1,078,543.33 0.00 37,572.67 96.6% 7025 Debt Principal Expense 1,100,000.00 0.00 1,100,000.00 1,100,000.00 0.00 0.00 100.0%
TOTAL Materials and Servic 2,216,116.00 0.00 2,216,116.00 2,178,543.33 0.00 37,572.67 98.3%
TOTAL Debt Service Fund -45,099.00 0.00 -45,099.00 185,978.88 0.00 -231,077.88 -412.4%
TOTAL REVENUES -2,261,215.00 0.00 -2,261,215.00 -1,992,564.45 0.00 -268,650.55
18 10/04/2018 16:41 |Clackamas Fire District |P 15 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13 ACCOUNTS FOR: 60 Bond Construction Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
TOTAL EXPENSES 2,216,116.00 0.00 2,216,116.00 2,178,543.33 0.00 37,572.67
19
10/04/2018 16:41 |Clackamas Fire District |P 16 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 60 Bond Construction Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -18,474,831.00 0.00 -18,474,831.00 0.00 0.00 -18,474,831.00 .0%
TOTAL Beg Fund Bal -18,474,831.00 0.00 -18,474,831.00 0.00 0.00 -18,474,831.00 .0%
03 Interest ______
4490 Investment Interest -100,000.00 0.00 -100,000.00 -179,461.29 0.00 79,461.29 179.5%
TOTAL Interest -100,000.00 0.00 -100,000.00 -179,461.29 0.00 79,461.29 179.5%
04 Other Revenues ______
4513 Other Reimbursements 0.00 0.00 0.00 -553,636.27 0.00 553,636.27 100.0%
TOTAL Other Revenues 0.00 0.00 0.00 -553,636.27 0.00 553,636.27 100.0%
80 Capital Outlay ______
8805 Fire Apparatus 1,194,900.00 0.00 1,194,900.00 37,800.80 0.00 1,157,099.20 3.2% 8825 Fire Fighting Equipment 0.00 0.00 0.00 26,986.80 0.00 -26,986.80 100.0% 8860 Facility Improvement 16,949,942.00 0.00 16,949,942.00 14,666,837.84 80,068.42 2,203,035.74 87.0%
TOTAL Capital Outlay 18,144,842.00 0.00 18,144,842.00 14,731,625.44 80,068.42 3,333,148.14 81.6%
TOTAL Bond Construction Fund -429,989.00 0.00 -429,989.00 13,998,527.88 80,068.42 -14,508,585.30 -3274.2%
TOTAL REVENUES -18,574,831.00 0.00 -18,574,831.00 -733,097.56 0.00 -17,841,733.44
20
10/04/2018 16:41 |Clackamas Fire District |P 17 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 70 PERS Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
TOTAL EXPENSES 18,144,842.00 0.00 18,144,842.00 14,731,625.44 80,068.42 3,333,148.14
21 10/04/2018 16:41 |Clackamas Fire District |P 18 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13 ACCOUNTS FOR: 70 PERS Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -1,403,974.00 0.00 -1,403,974.00 0.00 0.00 -1,403,974.00 .0% TOTAL Beg Fund Bal -1,403,974.00 0.00 -1,403,974.00 0.00 0.00 -1,403,974.00 .0%
03 Interest ______
4490 Investment Interest -6,000.00 0.00 -6,000.00 -9,475.52 0.00 3,475.52 157.9% TOTAL Interest -6,000.00 0.00 -6,000.00 -9,475.52 0.00 3,475.52 157.9%
90 Transfers Out ______
9980 Transfer to General Fund 365,000.00 0.00 365,000.00 0.00 0.00 365,000.00 .0% TOTAL Transfers Out 365,000.00 0.00 365,000.00 0.00 0.00 365,000.00 .0%
99 End Fund Balance ______
9910 Contingency 50,000.00 0.00 50,000.00 0.00 0.00 50,000.00 .0% TOTAL End Fund Balance 50,000.00 0.00 50,000.00 0.00 0.00 50,000.00 .0% TOTAL PERS Reserve Fund -994,974.00 0.00 -994,974.00 -9,475.52 0.00 -985,498.48 1.0% TOTAL REVENUES -1,409,974.00 0.00 -1,409,974.00 -9,475.52 0.00 -1,400,498.48 TOTAL EXPENSES 415,000.00 0.00 415,000.00 0.00 0.00 415,000.00
22 10/04/2018 16:41 |Clackamas Fire District |P 19 5118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
GRAND TOTAL -18,666,925.00 -185,876.00 -18,852,801.00 13,459,921.82 102,456.46 -32,415,179.28 -71.9% ** END OF REPORT - Generated by Christina Day **
23 CORRESPONDENCE
C-1 Thank you Re: Milwaukie Police Department to Truck 2 for help with SWAT standoff and assisting patients on May 18, 2018 as well as helping with a CPR call on May 19, 2018. T302: Lieutenant Kevin Schurter, Apparatus Operator Mitch Webb, Firefighter JR Cox, Firefighter Jill Fullerton.
C-2 Thank you Re: A citizen thanking E303 for the special experience given to her daughter while at the store as well as their professionalism, talent and sacrifice. E303: Lieutenant Jason Franklin, Apparatus Operator JJ Hanna, Firefighter Jeff Anderson and Firefighter Brandon Knight.
C-3 Thank you Re: The Patriot Day Remembrance Committee for the Honor Guard (Captain Matt Kilgras, Apparatus Operator Dave Doornink, Lieutenant Mike Shearer, Apparatus Operator Andrew Gordian, Firefighter Shane Thomas, Apparatus Operator Scott Butzer, Firefighter John Wood, Lieutenant Ryan Patrick, Firefighter Josh Tyler, Volunteer Blake Gendvilas, Volunteer Traiz Saenz and Captain Mark Corless) and Chief Fred Charlton for their participation in the annual Patriot Day Remembrance Event.
C-4 Thank you Re: Reverend Vidoslav Vujasin thanking BC Josh Gehrke for attending the Serbian Festival dinner. The parish and reverend were honored to have BC Gehrke as their special guest to the dinner.
C-5 Thank you Re: Day in Damascus appreciated Clackamas Fire’s involvement and participation in the event. They appreciated the safety basket that was donated to their raffle. C-1
T302: Lt. Kevin Schurter, AO Mitch Webb, FF JR Cox, FF Jill Fullerton, and BC Dave Scheirman C-2 E303: Lt. Jason Franklin, AO JJ Hanna, FF Jeff Anderson, and FF Brandon Knight C-3 Honor Guard: Capt. Matt Kilgras, AO Dave Doornink, Lt. Mike Shearer, AO Andrew Gordian, FF Shane Thomas, AO Scott Butzner, FF John Wood, Lt. Ryan Patrick, FF Josh Tyler, Capt Mark Corless, Vol. Blake Gendvilas, and Vol. Traiz Saenz. Fire Cheif Fred Charlton C-4
Subject: FW: Thank you!
From: Vidoslav Vujasin [mailto:[email protected]] Sent: Friday, September 14, 2018 1:05 PM To: Gehrke, Josh
Dear Battalion Chief Josh!
Thank you so much for your coming too our festival! My whole parish and I personally were honored with your presence and we loved it so much to have you as our honored guest. I am sending you some photos from Saturday evening. We are looking forward to see you again!
All the best and kindest regards to you!
God bless you and your families and thank you for your service!
Fr. Vido
1 C-5
INFORMATIONAL ITEMS
I-1 Honoring first responders who serve Clackamas County- Clackamas Review/Oregon City News- September
I-2 StarCycle Happy Valley charity ride raises $3,000- Clackamas Review/Oregon City News -September
I-3 Rope rescue team rescues man who fell down embankment in Oregon City- KGW8- October I-1
Clackamas Review/Oregon City News Honoring first responders who serve Clackamas County By Raymond Rendleman | Monday, September 17, 2018
Firefighters get special recognition during recent National Day of Service and Remembrance during 9/11 events in Oregon City
Right as he sat down at the brunch to thank first responders for their service last week, Clackamas firefighter Kerry Owen's crew was called out of the Oregon City Christian Church on an alarm at a local elementary school.
Owen was able to return about 15 minutes later after reminding students against pulling a fire alarm when there isn't an actual fire. As he sat down to eat his now-cold eggs, he said he didn't mind eating food at room temperature and had become used to it.
The Sept. 11 incident highlighted the everyday sacrifices that first responders go through in order to serve the community, putting themselves in daily danger and discomfort even if they never have to make the ultimate sacrifice. In addition to the now third-annual event at OC Christian Church for about 100 local first responders, the Patriot Day Remembrance at Red Soils in Oregon City celebrated its second anniversary last week.
U.S. flags across the country are flown at half-staff to honor Patriot Day, which President George W. Bush signed into law as an annual remembrance of those who were injured or died on Sept. 11, 2001. In 2009 President Obama expanded the commemoration to recognize it as a National Day of Service and Remembrance. In Oregon City last week, National Day of Service and Remembrance events paid special tribute to local firefighters. Clackamas County's Red Soils event called out the Happy Valley firefighters who have won international awards this year for their heroism in saving a woman from a house fire last year. Clackamas Fire was among the many agencies that sent firefighters to last summer's Eagle Creek fire and managed to save the historic Multnomah Falls Lodge. The Red Soils event also recognized Portland Fire Lt. Peter St. John, who made the quick decision to enter the building and pull the alarms prior to a 2016 gas explosion, which resulted in the safe evacuation of everyone. Clackamas County Commissioner Ken Humberston recognized the 19 firefighters who were killed in an Arizona wildfire in 2013, the greatest loss of U.S. firefighters since 9/11. The event began by remembering how on Sept. 11, 2001, more than 2,800 citizens, 343 New York firefighters, 60 New York Police Department and Port Authority police officers, and eight private emergency medical personnel died. Last year, the Red Soils event recognized the military on the fifth anniversary of the Benghazi attack. Next year, law enforcement will be recognized. Retired U.S. Navy Lt. Commander J.J. Morell served as master of ceremonies at the Red Soils Circle of Honor. Attending the event with more than 100 members of the public were honor guards from Clackamas Fire, Clackamas County Sheriff's Office, Oregon City High School's JROTC, VFW#1324, Oregon City Police Department and Lake Oswego Police Department. State Rep. Mark Meek and the JORTC led the national anthem at the event. DJ Ruger, a member of the Patriot Day Remembrance event organizing committee and a former commander of the local Veterans of Foreign Wars headquarters in Oregon City, was among those who realized 18 months ago there's nothing for the public in Clackamas County to recognize 9/11. "To have the second-annual [event] come off as well as it did, that means that this event has staying power and will continue well into the future," Ruger said. "Right away after the event everyone comes up to us and starts planning next year's event." OC Christian Church member Walt Fitch has organized the other annual event in Oregon City to recognize local police officers and firefighters with a free meal. "The whole purpose of being here today is to say thank you … to each and every first responder who is here today, police and fire," Fitch said. Clackamas County commissioners cancelled their regular Tuesday meetings so they could attend the brunch; County Administrator Don Krupp acknowledged that it is "very rare" that commissioners cancel their meetings for an event. None of them were allowed to give speeches, but Fitch read a statement signed by all the county commissioners to thank "everyday heroes" for serving local citizens. "The health, safety and comfort of our community is enhanced by the professionalism, dedication, resourcefulness and integrity of these individuals, agencies and departments," they wrote. "The dedicated professionals who choose this career truly make a difference. … They are true heroes and deserve our recognition today and every day." Rep. Kurt Schrader, who was in Washington, D.C., and couldn't attend the brunch, sent a letter for the occasion, hoping that the positive sentiments and respect for first responders "remain at the surface of everyone's consciousness" not just on Sept. 11. Schrader said it is because of first responders' "tireless work" that we have the luxury of living with our families in comfort and safety. "It is a humbling experience to be in the presence of first responders and to acknowledge the often perilous situations they selflessly throw themselves into without hesitation," Schrader wrote. "The professionalism, compassion and dedication embodied by the individuals honored here today are qualities that deserve our praise and gratitude."
Fitch mentioned that "17 years ago on this date, 9/11, not to be confused with the number you call in an emergency, this country was changed by the events that took place on this day." He recalled a statement that he heard on TV about commentators who were watching New York City's Twin Towers burn: "You see all those people who are running out of the building? They're regular people," Fitch said. "You see all the people running into the building? They are our heroes." After the brunch, everyone was invited to tour the fire engine that had just responded to the false alarm at the local elementary school.
Retrieved from: https://portlandtribune.com/cr/24-news/406459-304617-honoring-first-responders- who-serve-clackamas-county I-2
Clackamas Review/Oregon City News StarCycle Happy Valley charity ride raises $3,000
Friday, September 28, 2018
Clackamas Emergency Services Foundation benefits from second-annual 'Cycle Under the Stars' event
On Sept. 15, StarCycle Happy Valley's charity ride event raised over $3,000 for the Clackamas Emergency Services Foundation.
PHOTO COURTESY: TRACEY GRISHAM - From left to right: Clackamas Firefighter Dallas Oja; Battalion Chief John Hopkins; Happy Valley Police Department Chief Scott Anderson; Fire Chief Fred Charlton; Kelly Mreen and Heather Hedges, co-owners of StarCycle; Lieutenant David Aasland; and Apparatus Operator Alan Pernich. The second-annual "Cycle Under the Stars" charity event at the Happy Valley Crossroads Shopping Center involved the indoor spin studio bringing its stationary bikes outside to ride under the light of the stars to raise money.
The city of Happy Valley again partnered with the fitness studio to rally for a cause, designating the Clackamas Emergency Services Foundation as this year's recipient. Riders donated $45 to ride an outdoor class at either 6:30 p.m. or 7:30 p.m., while others purchased raffle tickets to support the fundraiser. With 50 riders during the evening, StarCycle Happy Valley raised over $3,000.
"This was our biggest event of the year," said Heather Hedges, co-owner of StarCycle Happy Valley.
On Thursday, Sept. 27, StarCycle Happy Valley presented the check to Clackamas Fire District #1 Chief Fred Charlton, who accepted the check on behalf of the Clackamas Emergency Services Foundation.
The Clackamas Emergency Services Foundation consists of emergency service agencies within Clackamas County and provides assistance to people who've been affected by disaster, tragedy, injury or other adversities. To learn more about the Clackamas Emergency Services Foundation or to make a donation, visit clackamasfire.com/emergency-services-foundation.
Source: https://pamplinmedia.com/cr/24-news/407732-306578-starcycle-happy-valley-charity- ride-raises-3000- I-3
KGW8 Rope rescue team rescues man who fell down embankment in Oregon City
A Clackamas Fire rope rescue team retrieved a 30-year-old man after he fell at least 100 feet down an embankment in Oregon City Monday night.
Author: KGW Staff Published: 10:30 PM PDT October 1, 2018
A Clackamas Fire rope rescue team retrieved a 30-year-old man after he fell at least 100 feet down an embankment in Oregon City Monday night.
Crews were called to an overlook area near the corner of Brighton Avenue and Creed Street at about 8:42 p.m. on the report that someone had fallen over the edge.
Tech rescue teams performed a rope rescue, lowering the victim to the bottom of the embankment in a basket.
Unconscious but alive, the man was airlifted to Emanuel hospital. His condition is unknown.
Source: https://www.kgw.com/article/news/local/clackamas-county/rope-rescue-team-rescues- man-who-fell-down-embankment-in-oregon-city/283- 599995525?utm_campaign=trueAnthem:+Trending+Content&utm_content=5bb3070f04d3016e 6f668c61&utm_medium=trueAnthem&utm_source=twitter