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Board Meeting Briefing Packet Clackamas Fire District #1 Board Meeting Briefing Packet October 15, 2018 Click on the red page numbers to be instantly linked to the particular report. To safely protect and preserve life and property Board of Directors’ Meeting Monday, October 15, 2018 Meeting Location: Mt. Scott Fire Station 6:00 pm AGENDA REGULAR SESSION I. CALL TO ORDER PER ORS 192.610 TO 192.690 ORS 192.650 – The meeting is being recorded. II. CHANGES TO AGENDA III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 17, 2018 – (p. 5) IV. PUBLIC COMMENT (The President will call for statements from citizens regarding District business, not to exceed three minutes per person.) V. PRESENTATION – RECOGNITION OF 2018 INTERNATIONAL ASSOCIATION OF FIRE CHIEFS (IAFC) BEN FRANKLIN AWARD FOR VALOR – Chief Charlton/Board of Directors VI. PRESENTATION – OPERATION SANTA CLAUS PREPARATION – Battalion Chief Deters VII. BUSINESS – Action required B-1 Request Board Approval of Revised Board Policy Manual – Chief Charlton – (p. 14) B-2 Request Board Approval of Funding for Remodeling of Lake Road Fire Station #4 and Mt. Scott Fire Station #5 – Facilities Manager Scott Vallance – (p. 44) B-3 Request Board Discussion and Direction Regarding the Intergovernmental Agreement with Estacada Fire District #69 – Chief Charlton / President Syring – (p. 45) 1 Click on the red page numbers to be instantly linked to the particular report. To safely protect and preserve life and property VIII. OTHER BUSINESS – No action required. (These items will be presented individually by staff or other appropriate individuals. A synopsis of each item together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.) OB-1 Legislative Update – Lobbyist Genoa Ingram OB-2 Bond Update – Deputy Chief Hari OB-3 Board Committee/Liaison Reports Interagency Committee – Director Joseph/President Syring Foundation Liaison – Director Trotter Metro Policy Advisory Committee (MPAC) – Director Trotter OB-4 Board Informational Updates / Comments IX. INFORMATIONAL ONLY A. Divisional Reports R-1a. Chief’s Report – Verbal - Chief Fred Charlton R-1b Business Services Division – Deputy Chief Doug Whiteley - (p. 48) R-1b.1 Fire Prevention – Battalion Chief Burke Slater (p. 54) R-1c Emergency Services Division – Deputy Chief Ryan Hari – (p. 66) R-1c.1 Emergency Medical Services/Training – Division Chief Bill Conway – (p. 70) R-1c.2 Operations – Division Chief Mike Corless – (p. 85) R-1c.3 Volunteer Services – Volunteer Services Chief Steve Deters – (p. 106) R-1c.4 Volunteer Services President’s Report – Verbal – President Ryan Kragero R-1d Financial Services Division – Finance Director Christina Day – (p. 110) B. Correspondence – (p. 133) C. Informational Items – (p. 142) D. Next Meeting The next Board of Directors’ meeting will be on Monday, November 19, 2018 at 6:00 pm at Mt. Scott Station 5. X. REGULAR BOARD MEETING RECESSED 2 Click on the red page numbers to be instantly linked to the particular report. To safely protect and preserve life and property XI. EXECUTIVE SESSION REGARDING EXEMPT PUBLIC RECORDS PURSUANT TO ORS 192.660(2)(f) AND CORRESPONDENCE FROM DISTRICT’S LEGAL COUNSEL XII. REGULAR BOARD MEETING RECONVENED XIII. ADJOURNMENT UPCOMING EVENTS: October – Fire Prevention Month October 20 – Open House – Station 3 – 1:00 pm – 3:00 pm October 27 – Open House – Station 19 – 1:00 pm – 3:00 pm October 31 – Open House – Station 18 – 6:00 pm – 8:30 pm 3 Clackamas Fire District #1 REGULAR BOARD OF DIRECTORS MEETING (This meeting was recorded.) September 17, 2018 I. CALL TO ORDER PER ORS 192.610 TO 192.690 ORS 192.650 – The meeting is being recorded. President Wall called the meeting to order at 6:02 pm. Present: Board of Directors Jay Cross, Thomas Joseph, Jim Syring, Don Trotter, and Marilyn Wall; Chief Fred Charlton; Deputy Chief Ryan Hari; Deputy Chief Doug Whiteley; Division Chief Bill Conway; Division Chief Mike Corless; Public Information Officer Brandon Paxton; Finance Director Christina Day; Battalion Chief Josh Santos; Battalion Chief Keith Smith; Battalion Chief Brian Stewart; Battalion Chief Brian Rooney; Battalion Chief Josh Gehrke; Battalion Chief Jonathan Scheirman; Volunteer Services Chief Steve Deters; Volunteer Association President Ryan Kragero; Local 1159 President Karl Koenig; Deputy Fire Marshal Captain Kari Shanklin; North Clackamas School District (NCSD) Superintendent Matt Utterback and Chief of Staff Tiffany Shireman, and NCSD board member Mitzi Bauer; Genoa Ingram from Court Street Consulting; Mark Aasland from Pace Engineers; Citizens John Kihlstrum and Chris Hawes; and Executive Assistant Karen Strejc. II. CHANGES TO AGENDA Chief Charlton noted the revised agenda, which included B-2 for an architectural services contract for the Training Center. III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON AUGUST 20, 2018 The motion passed unanimously to approve the minutes as written for the regular board meeting on August 20, 2018. IV. PUBLIC COMMENT Karl Koenig, Local 1159 President, Happy Valley resident Local 1159 President Koenig congratulated the negotiation teams of the Fire District and Local 1159 in ratifying the firefighter contract. It was noted the contract was well thought out, had conscientious ideas, and was a good process. The BC contract was approved as well. Captain Corless led the negotiations for the Local 1159, and did well. Local 1159 President Koenig thanked the Fire District Board in advance for approving the contract. 1 11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com Chris Hawes, Damascus resident At last month’s board meeting, Mr. Hawes invited staff and the Board to attend the Missing Veterans Ceremony. Chief Charlton said the District would have representatives in attendance. He thanked Volunteer Services Chief Deters and Volunteer Association President Kragero for attending and noted that it meant a lot to him for staff to make the effort to attend. V. ELECTION OF BOARD OFFICERS President Wall asked for nominations for the position of President. Director Cross nominated Director Syring and Director Joseph seconded the nomination. No further nominations were offered, so nominations were closed. Affirmative votes were cast by Directors Cross, Joseph, Trotter, Syring, and Wall. The gavel was passed to the new President, Jim Syring. President Syring thanked the Board for their support and was looking forward to supporting firefighters and staff. President Syring asked for nominations for Vice President. Director Wall nominated Director Trotter and Director Cross seconded the nomination. No further nominations were offered, so nominations were closed. Affirmative votes were cast by Directors Cross, Joseph, Syring, and Wall. President Syring asked for nominations for Secretary/Treasurer. Director Wall nominated Director Cross and Director Joseph seconded the nomination. No further nominations were offered, so nominations were closed. Affirmative votes were cast by Directors Joseph, Syring, Trotter, and Wall. VI. PRESENTATION – NORTH CLACKAMAS SCHOOL DISTRICT’S LOCAL OPTION LEVY Superintendent Matt Utterback reported that the North Clackamas School District (NCSD) serves 17,000 students made up of 32 schools, and was the seventh largest district in Oregon. The state of Oregon wasn’t providing adequate funding to NCSD to maintain its daily operations. It’s anticipated that by 2019-2020, NCSD would have a shortfall of $17 million. Currently, NCSD has implemented cost saving measures, which have resulted in cutting school days, delayed purchasing student equipment and curriculum, fewer full time counselors, reduced staff professional development time, and reduced staff salaries. If the levy is voter-approved, the funds would prevent cutting teaching positions, retain class sizes, and prevent canceling school days. If approved, it would cost up to $1.63 per $1,000 of 2 assessed property value, or roughly $30 a month for five years for a home with a property value of $221,800. Mitzi Bauer, NSCD board member, encouraged the audience to vote for the levy if they were voters living in the NSCD. People could help with canvasing neighborhoods or by donating funds. Handouts were provided to the Board and to staff. This information could also be found on NCSD’s website: http://www.nclack.k12.or.us/. VII. PRESENTATION – FIRE PREVENTION MONTH Deputy Fire Marshal (DFM) Captain Kari Shanklin shared about the fall community events, which began with the Hilltop Health and Safety Fair that took place on September 15. This year, the Fire District partnered with NW Natural Gas and combined their “Get Ready” event with the safety fair. NW Natural Gas provided hot dogs and chips for attendees. Fire Prevention Month is next month and theme established by the National Fire Protection Association is “Look. Listen. Learn. Be aware. Fire can happen anywhere.” Open houses were scheduled for every Saturday in October at a fire station. The Fire District distributed 11,000 flyers to the North Clackamas and Oregon City School Districts regarding the theme’s safety tips and the fire station open houses schedule. In addition, the flyer was placed as an ad through Pamplin Media, which was featured in the Clackamas Review/Oregon City News. The Public Information Office will be placing consistent and targeted safety messages on all of the Fire District’s social media platforms for the month as well. VIII. PRESENTATION – PUBLIC INFORMATION OFFICE UPDATE Public Information Officer (PIO) Paxton, who began
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