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Agenda 1301 S Potter Park Zoo Advisory Board AGENDA 1301 S. Pennsylvania Avenue ~ Lansing, MI 48912 Telephone: 517.342.2776; Fax: 517.316.3894 The Board information packet is available on-line by going to www.ingham.org, selecting “Monthly Calendar,” and clicking on “Wednesday, March 11, 2020”. POTTER PARK ZOO ADVISORY BOARD MEETING Wednesday, March 11, 2020 6:00 PM Potter Park Zoo, Education Building 1301 S. Pennsylvania Ave., Lansing, Michigan 1. Call to Order 2. Approval of January 8 & February 12, 2020 Meeting Minutes. 3. Limited Public Comment – Limited to 3 minutes with no discussion 4. Late Items/Deletions/Consent Items 5. Director’s Report a. February 2020 Finance Report – Delphine Breeze b. Director’s Reports/February Attendance – Cynthia Wagner/Amy Morris 6. New Business a. Presentation – Sarah Foote b. Discussion - Emergency Preparedness 7. Old Business a. Strategy Subcommittee – Mary Leys b. External Relations Subcommittee – Cheryl Bergman c. Financial Sustainability Subcommittee – Kyle Binkley 8. Board Comments 9. Limited Public Comment - Limited to 3 minutes with no discussion 10. Upcoming Meeting a. Zoo Advisory Board Meeting April 8, 2020 at 6:00 PM in the Potter Park Zoo Education Building 11. Adjournment Official minutes are stored and available for inspection at the address noted at the top of this agenda. Potter Park Zoo will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working days’ notice to the Zoo. Individuals with disabilities requiring auxiliary aids or services should contact the Zoo by writing to: Zoo Director, 1301 S. Pennsylvania Ave., Lansing, MI 48912, or by calling 517.342.2776. MINUTES – INGHAM COUNTY POTTER PARK ZOO ADVISORY BOARD 1301 S. Pennsylvania Avenue, Lansing, MI, January 08, 2019 The Ingham County Potter Park Zoo Board held a regularly scheduled meeting in the Potter Park Zoo Discovery Center Bldg., 1301 S. Pennsylvania Ave., Lansing, Michigan. BOARD MEMBERS PRESENT: Commissioner Trubac, Commissioner Tennis, Chair John Groen, Vice Chair Kyle Binkley, Julie Pingston, Mary Hauser, and Mary Leys ALSO PRESENT: Cynthia Wagner, Zoo Director ABSENT: Cindy Kangas, Cheryl Bergman, Molly Korn, Dr. Richard Snider, and Yanice Jackson Long CALL TO ORDER: Chair John Groen called the regular meeting of the Ingham County Zoo Advisory Board to order at 6:06PM MINUTES: Moved by Julie Pingston and supported by Kyle Binkley to approve the minutes of the December 11, 2019 meeting as written, Yes-7; No-0; MOTION CARRIED. LIMITED PUBLIC COMMENT None LATE ITEMS/DELETIONS/CONSENT ITEMS None FINANCIAL REPORTS Zoo Financial Report Director Wagner reported there were no financial reports this month due to end of year closing. ATTENDANCE REPORT Director Wagner stated admission numbers were up for the month of December and that the birth of the baby rhino boosted attendance the last week of December. She shared that admission revenue exceeded budget for 2019. ZOO DIRECTOR REPORT Director Wagner then reviewed major elements of the report: • The AZA Director’s conference is January 28-30, 2020 in North Carolina. • Continuing to work on the Point of Sale system with Vermont Systems. There have been difficulties with MINUTES OF THE MEETING Potter Park Zoo Board January 8, 2020 Page 2 connectivity that we are working through with the Ingham County IT department. • Zoo In Your Neighborhood pass usage was up in 2019 from 2018 and there are new partners for 2020. • Centennial celebration planning is continuing including the evening kick-off event. o Chair Groen asked what the kick-off event will look like. Director Wagner explained there would be a presentation to explain where the zoo has come from, where it is at, and where it is going including the need for a new animal hospital. o Historical walking tour signs are done and ready to print. o Themed weekends are set and we will be working to get sponsors for each of the weekends. 6:14PM Mary Leys arrived • We will be bringing in a new male bongo that is recommended to breed with both of our females. • Animal Care staff are monitoring the otters and red panda for pregnancy. • The peafowl are secured in the wings of wonder exhibit in the winter. This helps ensure they receive enough food in the winter and also helps with cleanliness throughout the zoo. • Doppsee gave birth Christmas Eve and received international coverage. Amy and Kaiti worked hard over the holidays to communicate with as many media outlets as possible. The name will be announced tomorrow following the closing of the naming contest at midnight. • The main focus for both Directors has been and continues to be the rhino calf, centennial planning, and millage material preparation. NEW BUSINESS 2020 Zoo Incentives Resolution Director Wagner stated most of the incentives are the same, but there are two new incentives and a change to a current incentive. The Ingham County Circuit Court Family Division is holding their Child Benefit Fund 5K Fundraiser at the zoo in April and are requesting registered race participants receive free admission the day of the event. The Arbor Day committee has requested Arbor Day celebration participants receive free parking for the duration of the event held April 25 in the park. Director Wagner stated the Zoo Days admission fee has been $1 for many years and we are requesting an increase to $2 per person. Ms. Pingston explained sponsorship amounts have decreased and it has been increasingly difficult to cover the costs of the event. She stated it is a great community event that the Society would like to continue. Commissioner Trubac asked how many people take advantage of this opportunity and Ms. Wagner stated there were 7139 attendees in 2019. Chair Groen asked what current zoo admission rates are. Ms. Wagner stated resident rates are $7 for adults and $5 for all children in 2020. Mary Leys stated she believes it is still a good value for the community. Director Wagner shared there are other incentives available the day of the event such as inexpensive food deals and free snacks distributed by vendors. Chair Groen encouraged coming up with incentives for non-event days at the zoo also. Commissioner Tennis asked how long the baby rhino will be at Potter Park Zoo and Ms. Wagner stated for a minimum of two years. Page 2 MINUTES OF THE MEETING Potter Park Zoo Board January 8, 2020 Page 3 Ms. Pingston stated she was refraining from the vote due to a conflict of interest. Moved by Commissioner Trubac and supported by Kyle Binkley to approve the 2020 Zoo Incentives, Yes-6; No-0; MOTION CARRIED. Millage Discussion Director Wagner shared they had reached out to the attorneys to verify what can be said by the zoo regarding the millage. Ms. Pingston asked if the millage materials will include how the money will be spent. Director Wagner stated they will share the anticipated projects that could be done with the increased funding as presented at County Services. Director Wagner stated there will be an increase in information shared on social media in the next few weeks about AZA accreditation and the zoo’s research participation. OLD BUSINESS Strategy Subcommittee John Groen stated the next meeting date needs to be set. External Relations Subcommittee Julie Pingston stated a meeting date had been set in February. Financial Sustainability Subcommittee Kyle Binkley stated the next meeting will be set in February. BOARD COMMENTS Chair Groen commented that Wonderland of Lights was a great event and that staff should be commended for their efforts. Ms. Pingston shared all of the Society staff helped each other out and it was a team effort. LIMITED PUBLIC COMMENT None ADJOURNMENT Being no further business, the meeting was adjourned at 6:42PM Page 3 MINUTES – INGHAM COUNTY POTTER PARK ZOO ADVISORY BOARD 1301 S. Pennsylvania Avenue, Lansing, MI, February 12, 2020 The Ingham County Potter Park Zoo Board held a regularly scheduled meeting in the Potter Park Zoo Discovery Center Bldg., 1301 S. Pennsylvania Ave., Lansing, Michigan. BOARD MEMBERS Commissioner Tennis, Chair John Groen, Julie Pingston, Cheryl Bergman, and Mary PRESENT: Leys Cynthia Wagner, Zoo Director; Amy Morris, Zoological Society Executive Director; ALSO PRESENT: Delphine Breeze ABSENT: Commissioner Trubac, Cindy Kangas, Vice Chair Kyle Binkley, Molly Korn, Dr. Richard Snider, Mary Hauser, and Yanice Jackson Long CALL TO ORDER: Chair John Groen called the regular meeting of the Ingham County Zoo Advisory Board to order at 6:01PM MINUTES: Chair Groen stated January minutes will be voted on in March as quorum is not present. LIMITED PUBLIC COMMENT None LATE ITEMS/DELETIONS/CONSENT ITEMS None FINANCIAL REPORTS Zoo Financial Report Delphine Breeze presented the 2019 preliminary end of year financials. She stated cash assets were $1,260,292 and total assets are $4,330,708. The fund balance total is $1,098,163 with $961,492 of that spendable. Ms. Breeze stated there was a total change in fund balance of $225,429. Director Wagner stated some of those funds are CIP items that have not been completely spent yet and will be spent in 2020. Director Wagner stated revenues were $225,035 more than budgeted and personnel costs were $25,952 under budget. Director Morris presented her 2019 preliminary end of the year financials. She there was an increase in revenue of $216,000 from 2018 of which $100,000 was due to a change in accounting from cash to accrual for memberships. Chair Groen asked if there was any growth in memberships and Ms. Morris stated there was a $22,000 increase in membership which is consistent with growth over the past several years.
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