REGIONAL TRANSPORTATION COMMISSION CITIZENS MULTIMODAL ADVISORY COMMITTEE MEETING AGENDA Wednesday, November 1, 2017 at 5:30 Pm

REGIONAL TRANSPORTATION COMMISSION CITIZENS MULTIMODAL ADVISORY COMMITTEE

MEETING AGENDA Wednesday, November 1, 2017 at 5:30 pm Regional Transportation Commission 1st Floor Conference Room 1105 Terminal Way, Reno NV 89502

I. The Regional Transportation Commission 1st floor conference room is accessible to individuals with disabilities. Requests for auxiliary aids to assist individuals with disabilities should be made with as much advance notice as possible. For those requiring hearing or speech assistance, contact Relay Nevada at 1.800.326.6868 (TTY, VCO or HCO). Requests for supporting documents and all other requests should be directed to RTC Metropolitan Planning at 775-348-0480. Supporting documents may also be found on the RTC website: www.rtcwashoe.com. II. The Citizens Multimodal Advisory Committee (CMAC) has a standing item for accepting Public Comment on topics relevant to the RTC CMAC that are not included on the agenda. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. For specific items on the CMAC agenda, public comment will be taken at the time the item is discussed. Individuals providing public comment will be limited to three minutes. Individuals acting as a spokesperson for a group may request additional time. Individuals will be expected to provide public input in a professional and constructive manner. Attempts to present public input in a disruptive manner will not be allowed. Remarks will be addressed to the CMAC as a whole and not to individual members. III. The CMAC may combine two or more agenda items for consideration and/or may remove an item from the agenda or delay discussion relating to an item on the agenda at any time.

ITEM 1 Approval of Agenda (For Possible Action)

ITEM 2 Public Comment - please read paragraph II near the top of this page

ITEM 3 Approval of the October 4, 2017 Meeting Minutes (For Possible Action)

ITEM 4 Nevada Department of Transportation (NDOT) Quarterly Update (Informational Only)

ITEM 5 RTC Asset Planning for Emergencies (For Possible Action)

ITEM 6 Discussion and Recommendation on the Public Participation Plan Update (For Possible Action)

ITEM 7 Reports (Written reports only unless Committee wishes discussion)

a. RTC Board Minutes b. Engineering Department Monthly Report c. Public Transportation and Operations Department Monthly Report d. Planning Department Report e. Procurement Report

ITEM 8 Member Announcements/Agenda Items for Future CMAC Meetings (For Possible Action)

ITEM 9 RTC/RIDE/ACCESS Staff Items (Informational Only)

ITEM 10 Public Comment - please read paragraph II near the top of this page

ITEM 11 Adjournment (For Possible Action)

The Committee may take action on any item noted for possible action

Posting locations: Washoe Co. Admin. Bldg., 1001 E. 9th St., Reno, NV; RTC, 1105 Terminal Way., Reno, NV; 4th STREET STATION, 200 E. 4th St., Reno, NV; CENTENNIAL PLAZA, Victorian Square, Sparks, NV; Sparks City Hall, 431 Prater Way, Sparks, NV; Reno City Hall, 1 E. First St., Reno, NV; Incline Village General Imp. Dist., 893 Southwood Blvd., Incline Village, NV; area press & media via fax; RTC website: www.rtcwashoe.com , State website: https://notice.nv.gov/

REGIONAL TRANSPORTATION COMMISSION CITIZENS MULTIMODAL ADVISORY COMMITTEE Meeting Minutes

Wednesday, October 4, 2017

CMAC Members Present

Harvey Katz Thomas Petersen Paul Malikowski Chun (Alan) Chao Jeff Bonano Kyle Smith Sigurd Jaunarajs Mark Tadder Paul Malikowski Mark Nichols, Vice-Chair

CMAC Members Absent

Vanessa Dixon Genevieve Parker Mayuko Majima Gabrielle Enfield Dora Uchel Molly O’Brien, Chair RTC Staff

Dan Doenges Garth Oksol Amy Cummings Mark Maloney Xuan Wang Doug Maloy David Carr Michael Dulude Jacqueline Maldonado

CMAC Guests

Ride Right staff, Dan Bartholomew, RTAA Lissa Butterfield, RTAA

The Citizens Multimodal Advisory Committee (CMAC) met in the RTC 1st Floor Conference Room, 1105 Terminal Way, Reno, Nevada. The meeting was called to order at 5:35 p.m. by Sigurd Jaunarajs.

ITEM 1. APPROVAL OF AGENDA

The agenda was approved as submitted.

ITEM 2. PUBLIC COMMENT

Paul Hayashi, CMAC Alternate commented on a development construction with bike lane safety issues along the Highway 40 west of Somersett. He was referred to NDOT for project updates by Amy Cummings, RTC Director of Planning.

ITEM 3. APPROVAL OF THE SEPTEMBER 6, 2017 MEETING MINUTES

The minutes of the CMAC meeting September 6, 2017, were approved as submitted.

ITEM 4. RENO-TAHOE INTERNATIONAL AIRPORT MASTER PLAN DEVELOPMENT

Dan Bartholomew, RTAA gave a presentation on the Reno-Tahoe Master Plan Development. A copy of the PowerPoint presentation is on file at the RTC Metropolitan Planning Department. There were questions on the PowerPoint and a discussion followed on the plan and impacts on the surrounding areas.

ITEM 5. PYRAMID HIGHWAY/US 395 CONNECTION PROJECT FINAL ENVIRONMENTAL IMPACT STATEMENT (FEIS)

Doug Maloy, RTC Engineer gave a presentation on the Pyramid Highway/US 395 Connection Project FEIS report. A copy of the PowerPoint presentation is on file at the RTC Metropolitan Planning Department. There were questions about the construction areas around DRI and TMCC.

ITEM 6. RECENT SERVICE CHANGE FEEDBACK AND CALL FOR SERVICE IMPROVEMENTS FOR SEPTEMBER 2018

Michael Dulude, RTC transit Planner gave a brief discussion on the RTC RIDE service change feedback and call for service improvements for September 2018. Questions and comments on the September 3, 2017 service change were discussed.

ITEM 7. COMMUTER RAIL RIDERSHIP FORECAST REPORT (PHASE 1: RENO- SPARKS-USA PARKWAY/TRI CENTER)

Xuan Wang, RTC Planner gave a presentation on the Commuter Rail Ridership Forecast Report (Phase 1: Reno-Sparks-USA Parkway/TRI Center). A discussion followed on the existing stations and concepts and development in the Stead/Sun Valley/Sparks areas.

ITEM 8. RTC AFFORDABLE HOUSING STUDY

Amy Cummings, RTC Director of Planning gave a brief discussion on the RTC Affordable Housing Study which, will be taken to the RTC Board. No discussion followed.

ITEM 9. REPORTS

There was no discussion on the reports.

ITEM 10. MEMBER ANNOUNCEMENTS/AGENDA ITEMS FOR FUTURE CMAC MEETINGS

Chun (Alan) Chao had questions/concerns on the RTC INTERCITY bus windows. Mark Maloney stated he will follow-up on his request.

Mark Tadder announced nonprofit agency for emergency planning.

Thomas Petersen announced he works with KOLO TV and is involved in the Road Ahead segments.

Mark Nichols, Vice-Chair requested for RTC to network with the KOLO media on their projects and Thomas Petersen agreed that RTC should contact KOLO for all their events.

ITEM 11. RTC/RIDE/ACCESS STAFF ITEMS

Garth Oksol, RTC Engineering Manager discussed assessment improvements from the City of Reno and RTC projects for the business owners on Wells Avenue and Virginia Street. Amy suggested an agenda item be placed for this discussion on the CMAC meeting.

Dan Doenges, RTC Planning Manager stated the Public Participation Plan (PPP) is underway with the public comment period and a public hearing for approval of the document at the RTC Board November 17, 2017, meeting.

ITEM 12. PUBLIC COMMENT

There were no public comments given.

ITEM 13. ADJOURNMENT

The meeting adjourned at 7:08 p.m.

November 1, 2017 AGENDA ITEM 4

TO: Citizens Multimodal Advisory Committee

FROM: Amy Cummings, AICP, LEED AP Director of Planning

SUBJECT: Nevada Department of Transportation (NDOT) Quarterly Update

RECOMMENDATION

Receive report from NDOT.

SUMMARY

The Nevada Department of Transportation (NDOT) will provide a quarterly update regarding safety issues, projects, plans, and initiatives as they relate to CMAC.

RTC Board: Ron Smith (Chair)  Bob Lucey (Vice Chair)  Paul McKenzie  Marsha Berkbigler  Neoma Jardon PO Box 30002, Reno, NV 89520  1105 Terminal Way, Reno, NV 89502  775-348-0400  rtcwashoe.com

November 1, 2017 AGENDA ITEM 5

TO: Citizens Multimodal Advisory Committee

FROM: Rob Reeder Administrator Security/Safety

SUBJECT: RTC Asset Planning for Emergencies

RECOMMENDATION

Acknowledge receipt of staff report regarding RTC asset planning during emergencies.

SUMMARY

Following the events of September 11, 2011, the Federal government implemented key plans for emergency and disaster response intended to be used from the local to federal levels of disaster response. The “National Response Framework” is a guide to how the Nation responds to all types of disasters and emergencies. It is built on scalable, flexible and adaptable concepts identified in the National Incident Management System to align key roles and responsibilities across the Nation. The Response mission area focuses on ensuring the Nation is able to respond effectively to all types of incidents that range from those adequately handled with local assets to those of catastrophic proportion that require marshaling the capabilities of the entire Nation. The priorities of the Response Framework are to save lives, protect property and the environment, stabilize the incident and provide for basic human needs.

Within the National Response Framework are 15 Emergency Support Functions (ESF’s). ESF’s include Transportation, Communications, Public Works and Engineering, Firefighting, Emergency Management, Mass Care, Emergency Assistance Housing and Human Services, Logistics Management and Resource Support, Public Health and Medical Services, Search and Rescue, Oil and Hazardous Material Response, Agriculture and National Resources, Energy, Public Safety and Security, Long-Term Community Recovery and External Affairs. The RTC’s primary role in emergencies and disasters is to support ESF #1 Transportation. Our general duties are to support the ESF which include providing emergency transportation to evacuees, provide temporary on- scene sheltering for victims, witnesses or evacuees, and provide transportation for emergency workers and equipment during a disaster or emergency. RTC asset use is directed by need at the local and regional level within guidelines from the “Washoe County District Board of Health Multi-Casualty Incident Plan.

The RTC is an active member of the Washoe County Local Emergency Planning Committee (LEPC). The LEPC meets regularly and is responsible for developing local emergency response plans and efforts including developing plans, conducting training and exercises, and reviewing LEPC actions in an effort to improve future responses. The RTC actively participates in local emergency planning as well as local and regional emergency exercises and drills. Lastly, the RTC responds to 3-5 requests per year for emergency assistance at large fires, accident scenes, evacuations for various reasons and transportation of evacuees to other facilities.

November 1, 2017 AGENDA ITEM 6

TO: Citizens Multimodal Advisory Committee

FROM: Amy Cummings, AICP, LEED AP Director of Planning

SUBJECT: Discussion and Recommendation on the Public Participation Plan Update

RECOMMENDATION

Recommend approval of the Public Participation Plan update.

SUMMARY

The RTC’s Public Participation Plan was approved on January 17, 2014 by the RTC Board. This plan must be updated every four years. The Public Participation Plan outlines RTC’s strategy to involve the community in the transportation planning process. The updated plan conforms to the Fixing America’s Surface Transportation (FAST) Act regulations and contains guidance to engage the public above and beyond the federal requirements.

The proposed update has been made available on the RTC’s website as well as at the Planning Department Offices for a 45-day public comment/review period that started on October 3, 2017 and ends on November 16, 2017. The item is tentatively scheduled to go to the RTC Board for action at the November 17, 2017 meeting.

Attachment

Regional Transportation Commission PUBLIC PARTICIPATION PLAN November 17, 2017

Contents 1.0 INTRODUCTION ...... 2 2.0 FEDERAL REGULATIONS ...... 3 3.0 RTC PLANS AND PROGRAMS ...... 4 4.0 PUBLIC/AGENCY INVOLVEMENT IN THE REGIONAL TRANSPORTATION PLAN ...... 5 5.0 PARTICIPATION GOALS AND OBJECTIVES ...... 6 6.0 PUBLIC PARTICIPATION PLAN REQUIREMENTS ...... 7 7.0 METHODS AND TECHNIQUES ...... 9

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Agenda Item 6 ATTACHMENT

1.0 INTRODUCTION

The Regional Transportation Commission of Washoe County (RTC) was formed in July 1979 by the Nevada State Legislature through the consolidation of the Regional Street and Highway Commission, the Regional Transit Commission and the Washoe County Area Transportation Study Policy Committee. The agency is governed by the RTC Board of Commissioners, which consists of five members: two representatives from the Washoe County Board of Commissioners, two representatives from the Reno City Council, and one representative from the Sparks City Council. The Nevada Department of Transportation (NDOT) Director is an ex-officio member of the RTC Board. The RTC has three standing advisory committees that provide recommendations to the RTC Board: the Technical Advisory Committee (TAC), the Citizens Multimodal Advisory Committee (CMAC), and the Regional Road Impact Fee Technical Advisory Committee (RRIF TAC).

The RTC serves three roles for the Washoe County urban area. It is the Metropolitan Planning Organization (MPO), public transportation provider, and constructs improvements as well as administers a pavement preservation program for the regional roadway network. As the MPO, RTC conducts a collaborative short- and long-range multimodal transportation planning program. The RTC develops the 20-year Regional Transportation Plan (RTP), the 5-year Regional Transportation Improvement Program (RTIP), the annual Unified Planning Work Program (UPWP), and this document – the Public Participation Plan.

This Public Participation Plan articulates the RTC’s commitment to open and transparent interaction with the public and with relevant public agencies to support the regional transportation planning process. Public involvement opportunities must be established early in the process and be a continuous effort throughout the development of any document or project. Transportation planning for a region requires collaboration between many different agencies, individuals and stakeholders. This Plan outlines the RTC’s strategy to involve the community in the transportation planning process.

The RTC’s community outreach process is designed to best understand the region’s diverse and complex transportation needs through a people-based approach, which is critical for the development of the documents previously referenced. Effective transportation planning requires involvement from community stakeholders, elected officials, business owners, schools, economic development groups, property owners, and residents. Collaboration with the public allows for innovative ideas to emerge that address complex transportation issues including funding options, implementation of multimodal improvements, and increasing/diversifying travel options on a regional level. Ensuring a broad base of participation helps develop a cohesive effort in planning region-wide. It also allows RTC’s priorities to support those of other groups and agencies who are working to enrich quality of life and create a more livable community. Strong community support for the planning process will also greatly enhance implementation of the RTC’s plans and programs.

This plan establishes a process for the RTC to provide for timely public notice of information that is critical to plans and projects, allowing the public full access to key decisions. This process supports early and continued public involvement in the development of regional plans and programs. Preparation of the public participation plan is a regulatory requirement of the federal transportation legislation – the Fixing America’s Surface Transportation (FAST) Act. The FAST Act seeks to ensure that citizens are given the opportunity to be part of the planning efforts that will shape their communities in the future. The purpose of this plan is to outline the core strategies for increasing public information and involvement in the planning process. This also includes providing information to those with Limited English Proficiency (LEP) and individuals under the Americans with Disabilities Act (ADA) to the extent that is reasonably possible. The goal of the plan is to increase citizen awareness and participation while widening the range of voices and views in the planning process.

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Agenda Item 6 ATTACHMENT

Public involvement incorporates public concerns, needs and values into governmental decision-making. It is two-way communication, with the overall goal of implementing the best decisions that have public support. Effective public involvement must go beyond just informing the public; it must solicit the public’s ideas, issues and concerns; and work collaboratively to develop solutions for the region’s transportation infrastructure.

2.0 FEDERAL REGULATIONS

Public participation/involvement has been a part of federal transportation legislation since the enactment of the 1991 Intermodal Surface Transportation Efficiency Act (ISTEA) and included in all transportation authorizing legislation since then. The current transportation bill is the Fixing America’s Surface Transportation (FAST) Act. Federal regulations require that the MPO adopt a participation plan that: • is developed in consultation with all interested parties; • provides for all interested parties to have reasonable opportunities and adequate notice to comment on the contents of the Regional Transportation Plan (RTP) and Regional Transportation Improvement Program (RTIP), and that explicit consideration and response to public input received during the development of these plans is demonstrated; • provides for the MPO to hold public meetings at convenient and accessible locations and times; and • provides for the MPO to make public information available in an electronically accessible format and means, such as on the agency’s website, to afford reasonable opportunity for consideration of public information.

The term “interested parties” includes individuals, affected public agencies, representatives of public transportation employees, freight shippers, providers of freight transportation services, private providers of transportation, representatives of users of public transportation, representatives of users of pedestrian walkways and bicycle transportation facilities, representatives of the disabled, and other interested parties with reasonable opportunities to be involved in the transportation planning process.

The process must seek out and consider the needs of those traditionally underserved by existing transportation systems, such as low-income and minority households, who may face challenges accessing employment and other services. As part of the RTC’s Title VI (of the Civil Rights Act of 1964) Policy, public meetings are held in locations near transit routes.

Title VI of the Civil Rights Act of 1964, states that “no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” In accordance with federal guidelines, RTC must submit to the Federal Transit Administration (FTA) a Public Participation Plan that details the RTC’s plans and strategies to engage minority and LEP populations in its planning and programming activities. As a recipient of federal funds, and per Title VI and its implementing regulations, the FTA directs RTC to: • Ensure that the level and quality of public transportation service is provided in a nondiscriminatory manner; • Promote full and fair participation in public transportation decision-making without regard to race, color, or national origin; • Ensure meaningful access to transit-related programs and activities by persons with limited English proficiency.

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Agenda Item 6 ATTACHMENT

The FTA requires that public transit providers create a plan that describes both the proactive strategies the RTC will use to engage minority and LEP populations and the desired outcomes of this outreach. This plan can be part of a broader public participation strategy that also targets other traditionally underserved communities, including low-income populations and people with disabilities.

3.0 RTC PLANS AND PROGRAMS

In its role as the MPO, the RTC develops four federally required documents: • Regional Transportation Plan (RTP) • Regional Transportation Improvement Program (RTIP) • Unified Planning Work Program (UPWP) • Public Participation Plan

These documents are described below.

Regional Transportation Plan

The foundation of the RTC planning process is the RTP. The RTP identifies the facilities, services and programs necessary to meet the increasing multimodal travel demands through a minimum of a twenty year period. It includes transportation policies that address health and safety, economic development and diversification, sustainability, and increased travel choices. A public participation plan specific to the RTP is adopted at the beginning of the development of a new plan. By federal regulation, the RTP must be updated at least every four years. The participation plan adopted for the 2040 RTP is included in that document as Appendix C.

The RTP development process is a cooperative, continuous and comprehensive effort. It is based on a community outreach process designed to best understand the region’s diverse and complex transportation needs through a people based approach.

Regional Transportation Improvement Program

The Regional Transportation Improvement Program (RTIP) is a five-year, multimodal transportation program for Washoe County. It includes transit, paratransit, major street and highway capital projects, bicycle and pedestrian improvements, and transportation system and demand management programs. The RTIP is the RTC’s principal means of implementing long-term transportation planning objectives through annual programming of specific projects.

Unified Planning Work Program

The Unified Planning Work Program (UPWP) is a document that describes the transportation related planning activities scheduled during a two-year period. These activities are performed by the RTC utilizing federal planning funds from the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) as well as state and local funds. The UPWP is developed in coordination with the RTC’s budget.

Public Participation Plan

The public participation plan establishes the process for the RTC to provide for timely public notice of information that is critical to plans and projects of regional significance, allowing the public full access to key decisions.

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Agenda Item 6 ATTACHMENT

4.0 PUBLIC/AGENCY INVOLVEMENT IN THE REGIONAL TRANSPORTATION PLAN

The RTC coordinates with the following parties in the region in an effort to include them in the transportation planning process. This is by no means an exhaustive list, and depending on the type of outreach effort or specific plan/program needs, several additional stakeholders may be involved.

1) Local Agencies • City of Reno • City of Sparks • Reno-Tahoe Airport Authority • Truckee Meadows Regional Planning Agency • Washoe County • Washoe County Health District-Air Quality Management Division • Washoe County School District

2) Tribal Government • Pyramid Lake Paiute Tribe • Reno-Sparks Indian Colony

3) Federal Agencies • Bureau of Land Management • Environmental Protection Agency • Federal Highway Administration • Federal Transit Administration

4) State Agencies • Nevada Department of Environmental Protection • Nevada Department of Public Safety • Nevada Department of Transportation • State Historical Preservation Office

5) Committees • RTC Citizens Multimodal Advisory Committee • RTC Technical Advisory Committee

The RTC also conducts outreach to those directly and indirectly affected by the transportation plans, programs, and projects in the region, which includes but is not limited to:

• Directly and indirectly affected public • Elected officials, policy and decision makers • Local public agency staff • Property owners, including those of abutting properties and those in the vicinity of a proposed project • Freight shippers, providers and users of freight transportation services via rail, air and highway routes • Providers and users of private transportation services, e.g., taxis, shuttle buses, limousines and vanpools • Providers/users of public transportation services (bus, shuttles, etc.) • The business community (retail, services, industry, etc.)

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Agenda Item 6 ATTACHMENT

• Advocacy groups, e.g., neighborhood groups, Chambers of Commerce, homeowners’ associations, public interest groups for bicycle/pedestrians, civil rights and senior citizen organizations • Underserved communities such as people with disabilities, children and youth, elderly, low- income, racial and ethnic minorities • Non-English speaking public • Emergency service providers and users • Affected adjacent entities • Project-specific community working groups

5.0 PARTICIPATION GOALS AND OBJECTIVES

The RTC’s public participation goal is to provide the highest quality participation for transportation decision making by identifying and involving the various stakeholders, including individuals, in the planning process. To achieve its public participation goal, major planning and program development objectives include the following:

1. Seek maximum public participation in the planning process

The RTC strives to involve the highest number of stakeholders and affected individuals and entities very early in the planning process. Proactive participation denotes early and continuous involvement in important policy or project decisions before they are finalized. There are many opportunities for the public to play a role in shaping short- and long-term needs, solutions and funding priorities. The earlier the public is involved in the process, the greater the opportunity to influence important transportation decisions in the region.

2. Seek broad identification and representative involvement for all transportation modes

The RTC’s customer base includes not only the general public and local and tribal units of government, but businesses, industries and transportation service providers as well as organizations that represent people with specific transportation needs. The diverse characteristics and transportation needs of the customer base require different communication and outreach techniques.

3. Utilize effective and equitable means for distributing information and receiving comments

There are a variety of tools available to ensure that a diverse public is well-informed and able to play an active role in the transportation planning process. The RTC uses several methods to communicate to the public, including, but not limited to: email, the posting of information on the internet, surveys, public hearings, distribution of hard copies (planning documents, notices, etc.), social media networks, and opportunities for the public to speak at the RTC Board and advisory committee meetings.

4. Inform and educate the public and design participation initiatives that will support and encourage effective participation

All departments of the RTC work collaboratively to encourage early and continuous participation. Effective participation in the transportation decision-making process requires an understanding of

transportation issues and the framework for making transportation investment decisions. RTC employs visualization techniques that optimize public understanding of issues and concepts.

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Agenda Item 6 ATTACHMENT

5. Conduct outreach that bridges language, cultural and economic differences

The RTC uses several techniques for bridging language, cultural and economic differences that affect participation. The RTC selects the approach that is best suited for each plan or project, which may include having translators available at public meetings, translation of meeting materials and targeted outreach to local community organizations.

6. Provide reasonable accommodation and access to disabled individuals so that they can easily participate in the regional planning process

All of RTC’s public meetings are held at locations where reasonable accommodation and access can easily be provided for individuals with disabilities according to the Americans with Disabilities Act (ADA) standards. Locations are also chosen based on access to public transportation routes and being within the ADA paratransit service area. An example of some locations that RTC typically holds public meetings include:

a) RTC Administrative Offices 1105 Terminal Way Reno, NV 89502

b) RTC 4TH STREET STATION 200 E. 4th Street Reno, NV 89501

c) RTC CENTENNIAL PLAZA 1421 Victorian Avenue Sparks, NV 89431

d) Washoe County Commission Chambers 1001 E. 9th Street Reno, NV 89512

e) Terry Lee Wells Nevada Discovery Museum 409 S. Center Street Reno, NV 89501

f) The Innevation Center University of Nevada, Reno 450 Sinclair Street Reno, NV 89501

7. Evaluate the public participation process regularly

RTC evaluates its public participation process regularly to make sure its policies and procedures are updated to encourage continuous public participation and that it is compliant with the latest federal requirements.

6.0 PUBLIC PARTICIPATION PLAN REQUIREMENTS

The RTC has established the following requirements regarding the public participation process, consistent with U.S. Department of Transportation (USDOT) and Nevada Revised Statutes (NRS) requirements.

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Agenda Item 6 ATTACHMENT

1. Public Process Review—The RTC shall, periodically, review its public involvement processes to ensure their effectiveness in providing full and open access to all parties. These procedures shall also be reviewed by the FHWA and the FTA to ensure compliance with federal regulation. A public comment period of 45 days is required before the public involvement process is initially adopted or revised. The public participation process shall be evaluated every four years, to ensure that the RTC is making the best use of all available methods to engage the public.

2. Committee Review—The RTC's Technical Advisory Committee and Citizens Multimodal Advisory Committee will review the RTP, RTIP, Public Participation Plan, UPWP and any amendments to these documents, as well as any corridor studies. It is the responsibility of these committees to advise and make recommendations to the RTC Board of Commissioners. Notice for and the conduct of all committee meetings will be open to the public in accordance with the State of Nevada Open Meeting Law (NRS Chapter 241). Committee agendas and backup materials as well as technical and other reports documenting the development, refinement and update of the RTP, RTIP or other planning study, shall be made available upon request to the public. These documents are also available on the RTC website at rtcwashoe.com. Public comment on planning products will be accepted, either verbally or in writing, at all committee hearings.

3. Public Comment—RTC will provide at least 21 days for public review and comments prior to an RTC Board public hearing. Notice of the opening of the public comment period and the availability of the document for review will be published in local newspapers of general circulation and on the agency’s website and social media accounts. The public comment period will begin on the date noted in the published notice.

4. Public Hearing—A formal public hearing will be conducted prior to RTC approval/adoption of the RTP, RTIP, and any associated amendments, including accompanying air quality conformity determinations, as required by federal regulations. Notice of the public hearing will be published in local newspapers of general circulation posted in accordance with the Nevada Open Meeting Law.

5. Comment Summary—The RTC will prepare a written summary analysis and report on the disposition of any and all applicable comments received during the public comment period and at the public hearing. The RTC will address all public comments in writing, which will be made available upon request.

6. Revisions—In those instances where the final RTP or RTIP differs significantly from the draft that was made available for public comment and/or raises new substantive issues which interested parties could not reasonably have foreseen from the draft, the RTC shall provide additional opportunities for public review and comment. The RTC will, at a minimum, issue a second notice allowing, at a minimum, for an additional 21-day public comment period.

7. Administrative Modifications—RTIP changes that are considered non-substantive in nature (administrative modifications) will not be subject to the public comment and public hearing process cited herein. These actions will be processed through the electronic Statewide Transportation Improvement Program (eSTIP) and include the following:

a) Moving a project in the document to an earlier or later year b) Increasing the estimated cost of a project by less than $5 million or by more than $5 million if the amount is less than 40% of the total estimated project cost c) A decrease in funding in any amount d) A change in the fund source, but not the amount

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Agenda Item 6 ATTACHMENT

e) A change in scope that does not require an air quality conformity determination

8. Amendments—In the event that a change in the RTIP falls outside of the criteria for an administrative modification, an amendment will be made, and will follow the process outlined above in numbers two through five of this section. Amendments will also be processed through the eSTIP for the following actions:

a) Addition of a new project b) Any action that requires an air quality conformity determination

7.0 METHODS AND TECHNIQUES

The RTC uses a variety of methods and techniques to provide public participation opportunities to individuals early in the planning process. Some of these techniques are listed below.

RTC Board Meetings. The RTC Board of Commissioners is the decision making body of the RTC. The RTC Board meetings are usually held on third Friday of the month. The RTC Board provides opportunities for general public comment and input at the beginning and end of each meeting as well as with each item on the agenda. Information about the upcoming board meetings are provided and posted at many locations including the City of Sparks, City of Reno, and Washoe County offices. The agenda and agenda support materials are also made available on the RTC website prior to the board meeting. Individuals can download the board agenda items from the RTC website.

Technical Advisory Committee Meetings. The RTC Technical Advisory Committee (TAC) is made up of directors from the local planning and public works departments, providing the important technical input from all levels of government as well as a discussion forum regarding local and regional issues. The TAC meetings are usually held the first Wednesday of the month and provide public involvement opportunities at each meeting. Public input is encouraged and accepted in all decisions. Information regarding the TAC meeting is provided at various venues and the agenda material is also posted on the RTC website for easy access to the public.

Citizen Multimodal Advisory Committee Meetings. The RTC Citizens Multimodal Advisory Committee (CMAC) is appointed by the RTC Board and consists of citizens having various backgrounds from throughout the community. The CMAC provides guidance and advice on the implementation and planning of multimodal improvements in the region; including bicycle and pedestrian facilities, transit operations and capital improvements. The CMAC makes recommendations to the RTC Board on current and proposed planning programs in the region. The CMAC usually meets on the first Wednesday of the month. Public comment is encouraged and accepted at all meetings. Meeting agendas and documents are made available on the RTC website and are posted throughout the community. More information regarding RTC Advisory Committees can be found on the RTC website.

Public Outreach events. RTC engages the public through various means such as trade fairs and community events to ensure the public is informed about the RTC’s plans, programs, and projects These outreach events also increase public participation in the regional decision-making process.

Information on the RTC website. RTC makes a variety of information available on the agency website (www.rtcwashoe.com/) including the RTP, RTIP, meeting agendas, hot topics and other information for easy access to the public. This information is made available in a PDF format, which can be easily downloaded from the internet. The website also provides links and information for individuals to become involved in the planning efforts. Additionally, project specific websites and/or social media pages may be developed.

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Agenda Item 6 ATTACHMENT

Media Coverage. To maximize its outreach efforts, the RTC provides important information regarding its plans and programs on local TV channels, radio stations and newspapers.

Mailing Lists. RTC maintains mailing lists for each of its committees and projects to provide a variety of information to maximize public participation in regional decision-making efforts.

RTC Agenda Posting Locations. Before each RTC Board, TAC, and CMAC meeting, the meeting agendas are posted at the following locations to inform the public about the time, location and agenda of the meetings:

Reno City Hall Sparks City Hall Washoe County Administrative Building Regional Transportation Commission Offices 4TH STREET STATION CENTENNIAL PLAZA Incline Village General Improvement District RTC Website

RTC e-News Briefs. RTC provides a monthly electronic news brief to elected officials, decision-makers and the public to inform them about the major projects and programs that the RTC is involved with. This e-News Brief is mailed electronically and is also made available on the RTC website to educate and inform interested parties.

RTC’s Cooperative Relationships with Local Agencies. To expand outreach efforts, RTC has partnered with the local agencies to educate and inform residents in the region. As part of this program, the local agencies have agreed to provide information about the RTC and its programs through their respective websites.

Public Participation Documentation. The RTC maintains records in plan, program and project files including, but not limited to, agendas, staff reports, support documentation, notices of public hearings, meeting sign-in sheets, comment cards, responses to comments, meeting minutes, translated materials, and power point presentations.

Social Media. The RTC actively uses social media to share information about RTC initiatives and to seek input. RTC currently uses Facebook, YouTube, Twitter and Instagram to communicate with the public.

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Agenda Item 6 ATTACHMENT

SAMPLE NOTICES

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Agenda Item 6 ATTACHMENT

Newspaper Notice - 21-Day Public Comment/Participation Period

FFY 2018-2022 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM

21-DAY PUBLIC COMMENT/PARTICIPATION PERIOD

The Regional Transportation Commission (RTC) of Washoe County, the Metropolitan Planning Organization (MPO) for the Reno/Sparks urbanized area, pursuant to federal law (23 USC 134), hereby provides the citizens of this metropolitan area an opportunity to review and comment on the FFY 2018-2022 Regional Transportation Improvement Program (RTIP). The RTIP was developed in accordance with the Fixing America’s Surface Transportation (FAST) Act.

The FFY 2018-2022 RTIP is a five-year program of street and highway, transit, bicycle and pedestrian projects for Washoe County. The RTIP represents a prioritized program directed at meeting Washoe County's growing transportation needs while improving the region's safety, air quality, transportation efficiency and mobility. The RTIP is required by federal regulation and serves as a useful tool in planning and programming transportation system improvements.

A copy of the FFY 2018-2022 RTIP is available for viewing and comment during regular business hours at the RTC Planning Offices at 1105 Terminal Way, Suite 211, Reno and on the RTC website (www.rtcwashoe.com) for a 21-day period starting on July 27, 2017, and ending on August 16, 2017. A public hearing (to be noticed separately) will be held by the RTC Board following the public comment period. Citizen comments will be forwarded to the RTC Board. This document is subject to change through the public comment period. Any changes will be discussed in the public hearing before the RTC Board and will be made available for public review at the above locations.

Citizens can send comments on these proposed documents during the 21-day review period to the following address by mail, telephone, facsimile or electronically:

RTC Planning Offices 1105 Terminal Way, Suite 211, Reno, Nevada 89502 775.335.1918 775.348.0450 FAX [email protected]

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Agenda Item 6 ATTACHMENT

RTC Website Notice - 21-Day Public Comment/Participation Period

FFY 2018-2022 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM 21-DAY PUBLIC COMMENT/PARTICIPATION PERIOD July 27, 2017 to August 16, 2017

The FFY 2018-2022 RTIP is the RTC’s five-year program of street and highway, transit, bicycle and pedestrian projects for Washoe County. The RTIP represents a prioritized program directed at meeting Washoe County's growing transportation needs while improving the region's safety, air quality, transportation efficiency and mobility. The RTIP is required by federal regulation and serves as a useful tool in planning and programming transportation system improvements.

In addition to this website notice, copies of the FFY 2018-2022 RTIP are available for viewing and comment during regular business hours at the RTC Planning Offices at 1105 Terminal Way, Suite 211, Reno, during this 21-day period (July 27, 2017, through August 16, 2017). A public hearing (to be noticed separately) will be held by the RTC Board following the public comment period. Citizen comments will be forwarded to the RTC Board. This document is subject to change through the public comment period. Any changes will be discussed in the public hearing before the RTC Board and will be made available for public review on this website and at the RTC Planning Department offices.

Citizens can send comments on these proposed documents during the 21-day review period to the following address by mail, telephone, facsimile or electronically:

RTC Planning Offices 1105 Terminal Way, Suite 211, Reno, Nevada 89502 775.335.1918 775.348.0450 FAX [email protected]

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Agenda Item 6 ATTACHMENT

Newspaper Notice – RTC Board Public Hearing

OFFICIAL NOTICE OF PUBLIC HEARING BEFORE THE REGIONAL TRANSPORTATION COMMISSION OF WASHOE COUNTY, NEVADA

Notice is hereby given that a public hearing for the following subject will be conducted on:

THURSDAY, AUGUST 17, 2017 WASHOE COUNTY COMMISSION CHAMBERS 1001 E. 9TH STREET, BLDG. A RENO, NEVADA

TIME CERTAIN 1:05 PM

FFY 2018-2022 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM

The purpose of the hearing will be to discuss and consider the federal fiscal year (FFY) 2018-2022 Regional Transportation Improvement Program (RTIP). The RTIP was developed in accordance with the Fixing America’s Surface Transportation (FAST) Act. The RTIP is being used to meet the program of projects for public transportation.

The air quality conformity analyses used in the 2040 Regional Transportation Plan (conformity determination was made on June 12, 2017) is being used for the RTIP.

Interested parties will be provided an opportunity to appear and present written or oral comments. Requests for auxiliary aids or services to assist individuals with disabilities should be made with as much advance notice as possible. These requests should be directed to Denise Thompson at 348.0400. A copy of the FFY 2018-2022 RTIP is available for viewing and comment during regular business hours at the RTC Planning Offices at 1105 Terminal Way, Suite 211, Reno and on the RTC website (www.rtcwashoe.com). Should these items be approved with changes, copies of the amended items will be made available for public review at the above location.

Lee G. Gibson, AICP Executive Director

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Agenda Item 7a.

AGENDA ITEM 3.1

REGIONAL TRANSPORTATION COMMISSION WASHOE COUNTY, NEVADA

FRIDAY 9:01 A.M. September 15, 2017

PRESENT: Ron Smith, Sparks City Council Member, Chairman Bob Lucey, Washoe County Commissioner, Vice Chairman Paul McKenzie, Reno City Council Member Marsha Berkbigler, Washoe County Commissioner Neoma Jardon, Reno City Council Member

Lee G. Gibson, RTC Executive Director Dale Ferguson, Legal Counsel Rudy Malfabon, Director of NDOT

The regular monthly meeting, held in the Chambers of the Washoe County Commission, 1001 E. 9th Street, Reno, Nevada, was called to order by Chairman Smith. Following the roll call and the Pledge of Allegiance to the Flag of our country, the Board conducted the following business:

SPECIAL PRESENTATIONS, RECOGNITIONS, OTHER

APTA Sustainability Commitment Program, Silver Level Recognition for RTC’s Sustainability Achievements and Goals

Amy Cummings, RTC Director of Planning, addressed the Board and said that APTA had recognized the RTC for obtaining Silver Level recognition through their sustainability program.

E.D. Gibson then introduced Art Guzzetti, Vice President of APTA, who thanked the RTC for hosting the APTA Paratransit Conference and Bus Roadeo and for all of the staff and regional government participation. He then reviewed the milestones considered before awarding Silver Level.

Item 1 APPROVAL OF AGENDA

On motion of Commissioner McKenzie, seconded by Commissioner Berkbigler, which motion unanimously carried, Chairman Smith ordered that the agenda for this meeting be approved.

Item 2 .1 PUBLIC INPUT

Chairman Smith opened the meeting to public input and called on anyone wishing to speak on topics relevant to the Regional Transportation Commission (RTC) that are not included in the current agenda.

There being no one wishing to speak, the Chair closed public input.

September 15, 2017 RTC Board Meeting Minutes D R A F T Page 1

Agenda Item 7a.

Item 2.2 ADVISORY COMMITTEES SUMMARY REPORT

On motion of Commissioner Berkbigler, seconded by Vice Chair Lucey, which motion unanimously carried, Chairman Smith ordered that receipt of the monthly Summary Report for the Technical, Citizens Multimodal and Regional Road Impact Fee Advisory Committees be acknowledged..

Item 3 .1 thru 3.8 CONSENT ITEMS

Minutes 3.1 Approve the minutes of the August 17, 2017, meeting (For Possible Action)

Engineering 3.2 Acknowledge receipt of the monthly Engineering Activity Report (For Possible Action)

Public Transportation/Operations 3.3 Acknowledge receipt of the monthly Public Transportation/Operations Report (For Possible Action)

Planning 3.4 Acknowledge receipt of the monthly Planning Activity Report (For Possible Action)

Finance and Administration 3.5 Acknowledge receipt of the monthly Procurement Activity Report (For Possible Action) 3.6 Approve modifications of RTC Personnel Rule (6.5) “Vacation Accrual Rate - Full- Time Employees,” (6.6) “Vacation Accrual Rate – Part-Time Employees” and RTC Personal Rule (9) “Separations.” Approve modification of RTC Management Policy P-3 Policy Against Harassment and Discrimination (For Possible Action)

Procurement and Contracts 3.7 Authorize the Executive Director to negotiate and execute an agreement with Sierra Electronics for a Digital Radio Network at an estimated amount of $1,103,488 (For Possible Action) 3.8 Approve an agreement with Porter Group, LLC in an amount not to exceed $140,500 for Federal Advisory Services and an additional $50,000 contingency amount for activity on special task orders to be pre-approved by the RTC Executive Director; authorize the RTC Executive Director to execute the agreement (For Possible Action)

On motion of Vice Chair Lucey, seconded by Commissioner Berkbigler, which motion carried unanimously, Chairman Smith ordered that Consent Items 3.1 through 3.8 be approved.

Item 4.1 thru 4.3 DIRECTOR REPORTS

Item 4.1 RTC Executive Director Report

E.D. Lee Gibson introduced Lauren Ball, RTC’s new Public Information Officer and also welcomed new Ride Right General Manager of RTC ACCESS Geo Jackson and Johanna Duran, Ride Right Operations Manager of RTC ACCESS.

September 15, 2017 RTC Board Meeting Minutes D R A F T Page 2

Agenda Item 7a.

He then updated the Board on the following matters:

 At this week’s Reno Council meeting, there was a presentation and discussion about the vision for Virginia Street in the Midtown corridor as part of the Regional Transportation Commission's (RTC) Virginia Street Bus RAPID Extension Project.

 Introduction of the Affordable Housing Study scope of work.

 Status updates on the E.D. goals for the year

Commissioner Jardon asked how quickly the potential partnership on the housing initiative may come together.

E.D. Gibson said he would like to bring a general scope to the October meeting, but first, he would like to do a study of where affordable housing is or isn’t vs where RTC transit routes are located and begin diagnosing those issues. The overall schedule will be developed once a better idea of how big the initiative will be. Additionally, there will be an overview of the properties that the RTC owns. There may be some remnant parcels that could be used pending any legal issues.

Commissioner Berkbigler asked if affordable housing means to rent, to buy or a combination of both. She also asked if it is only road building or bus transit or both.

E.D. Gibson responded the answers of combination and both, respectively.

Commissioner Berkbigler remarked that reliable public transportation is a major part of the affordable housing discussion.

Vice Chair Lucey commented that he personally saw morning traffic backed up from the Spaghetti Bowl to just about Red Rock. There is only one major corridor that direction and it is atrocious, as is traffic for all the northern regions, including Sparks.

Commissioner McKenzie added that the RTC can put buses on in the corridor but they will only be stuck in the same traffic jam as everyone else.

Item 4.2 RTC Federal Report

E.D. Gibson discussed some of the matters provided in the written update which was provided in the agenda materials for this month.

Vice Chair Lucey said he had participated in Congressman Amodei’s Infrastructure Summit and believes it is a conversation that must continue as future demands continue to increase. However, it is difficult to build homes without roads, so that needs to be considered as well.

September 15, 2017 RTC Board Meeting Minutes D R A F T Page 3

Agenda Item 7a.

Item 4.3 NDOT Director Report

NDOT Director Rudy Malfabon provided an update and commented on the rescission of federal funding that hit NDOT and other state DOTs across the nation. However, out of the remaining funds, NDOT was allocated $21.6 million which is associated with getting the bigger projects started up.

There were two public information meetings on the Spaghetti Bowl project that went well and the NDOT team has been asked to also present to the RTC Board at the October meeting.

There are plans to widen US 395 north but not until 2020 as it is a $40+ million dollar project and would start at the McCarran interchange and go to the Lemmon Drive interchange. Until the Spaghetti Bowl issues are addressed, any changes to US 395 would simply be “storage until you reach the choke point at the Spaghetti Bowl.”

Dir. Malfabon then touched on some of the federal issues and how the current lack of administrators at the DOT is making things more difficult for the director to get done.

Commissioner McKenzie asked if the recent Executive Order will be at all helpful on the Spaghetti Bowl project.

Dir. Malfabon said that it could potentially help with the environmental issues but it will also depend on how much funding is available to proceed with the project. However, NDOT has some bonding options available that are currently being looked into. He feels the money will hold things up more than the environmental process. He then reminded everyone how committed to this project the Governor is.

Item 5.1 thru 5.3 METROPOLITAN PLANNING ORGANIZATION

5.1 Acknowledge receipt of an update report on the Bike Share Forum (For Possible Action)

Amy Cummings, RTC Director of Planning, addressed the Board to provide an update on the Bike Share Program. A feasibility study was completed which confirmed that our region is well suited to accommodate bike share but there is currently insufficient funding. There has been a lot of renewed interest in bike share from the region so a forum was conducted in August which affirmed an interest in a public/private partnership to implement a bike share. The next step would be to have an industry forum in October or November bringing a range of vendors in who are interested in bike share to get to the next level of detail and determine what operating platform would be best for the region.

Options are station based bike share which have the highest up-front capital cost or smart bike which is a different style of station based platform. The last type is the dockless bike which does not need to be checked in at a station or any particular place. There are pros and cons to this format; however, no public funding is required. If this were to be the chosen platform, the dockless bike companies would enter into contracts directly with the cities and the RTC would no longer be involved.

September 15, 2017 RTC Board Meeting Minutes D R A F T Page 4

Agenda Item 7a.

Ms. Cummings then reviewed the proposed phases of a bike share and potential docking stations if that were to be the type of program chosen and went over the various funding possibilities.

Commissioner McKenzie has concerns about some of the issues the dockless bikes come with that need to be further reviewed by the city and legal counsels from all jurisdictions before a decision can be made on the operating platform.

Commissioner Berkbigler asked if any other areas in Nevada are currently using a bike share program.

Ms. Cummings said Las Vegas has the station based program and South Lake Tahoe has a pilot program going with dockless bikes. Truckee also has a station based program.

Commissioner Berkbigler asked what the statistics are on bike loss in these programs.

Rebecca Kapular, RTC Planner, explained that in most cases, a credit card must be provided to rent a bike which will be charged up to $1,000 if a bike is not returned, so that provides good incentive to return bikes.

Chairman Smith asked what happens if he were to rent a bike, go to the store and leave it outside where someone takes it; could that happen.

Ms. Cummings said yes, that could happen.

On motion of Vice Chair Lucey, seconded by Commissioner Berkbigler, which motion carried unanimously, Chairman Smith ordered that receipt of the report be acknowledged.

5.2 Receive a presentation by the Nevada Chapter of the American Planning Association’s February 2017 Nevada Planning Guide and Information about the Nevada Leadership Program-University Center for Economic Development at the University of Nevada, Reno (No Action Required)

Dr. Fred Steinman, Assistant Research Professor, from the University of Nevada, Reno, addressed the Board on behalf of UNR’s Center for Economic Development and the Nevada Chapter of the American Planning Association to present the commissioners with copies of the 2017 Nevada Planning Guide.

Dr. Steinman then gave some background of how the Planning Guide came about and what its purpose is.

Dir. Rudy Malfabon thanked Dr. Steinman for including such a great summary on eminent domain because it is a very important issue for the public and the legalities involved.

No action was taken on this item.

September 15, 2017 RTC Board Meeting Minutes D R A F T Page 5

Agenda Item 7a.

5.3 Acknowledge receipt of a presentation on the Truckee Meadows Regional Planning Agency (TMRPA) Regional Plan (For Possible Action)

Lauren Knox, Regional Planner with TMRPA, addressed the Board and gave a brief presentation describing who the TMRPA is, what they do, and to touch on the Regional Plan update. Upon completion, she offered to answer any questions.

On motion of Commissioner McKenzie, seconded by Vice Chair Lucey, which motion carried unanimously, Chairman Smith ordered that receipt of the report be acknowledged.

Item 6.1 thru 6.2 PUBLIC TRANSPORTATION AND OPERATIONS

6.1 Authorize the Executive Director to execute a lease agreement with Greyhound for their use of RTC facilities at either Fourth Street Station or Centennial Plaza (For Possible Action)

David Jickling, RTC Director of Public Transportation and Operations, addressed the Board and provided background on the prospects of allowing Greyhound to use RTC facilities. Questions were asked at previous meetings which required a bit of research so this was a follow-up to those questions.

Mr. Jickling stressed that because both 4th Street Station and Centennial Plaza are federally funded buildings, the RTC is obligated to permit the use by inter-city transit carriers if there is capacity available. This is federally regulated and mandated under Title 49 U.S.C. He then introduced Ray Nunez and his team from Greyhound who gave a brief presentation on the history of Greyhound - they have been in business for 103 years. Upon completion, Mr. Nunez offered to answer any questions.

Commissioner Jardon asked of the 158 locations listed in the presentation are stand-alone or co- located with another public transit system and how did it come about that Greyhound in Reno must go from a stand-alone business to needing co-habitation.

Mr. Nunez responded that at one time, it was a major fueling station, a driver training facility and dormitories in that facility. However, times have changed and Greyhound’s operating model is changing as well. Now that the Reno facility is mainly a passenger facility and even tickets are purchased online, so the larger space is no longer required. He added that in many cases, Greyhound has co-located with Amtrak facilities for the convenience of their passengers making the transfer to or from the train. There are discussions of possibly partnering with Amtrak in Reno to carry Greyhound passengers to Utah but nothing currently in place.

Vice Chair Lucey asked what would happen if we have a contract with Greyhound to use the RTC facility and then RTC grows their passenger base and needs to then use that space.

Mr. Jickling said that Greyhound would receive a notice of termination.

Mr. Nunez added that Greyhound would then look for other options or even the possibility of building a new transit center, combining funding with the RTC.

September 15, 2017 RTC Board Meeting Minutes D R A F T Page 6

Agenda Item 7a.

Chairman Smith asked what would happen if RTC does not allow Greyhound to use the facilities.

Chief Legal Counsel said he is not positive, but the federal law does say that if the RTC has the capacity to handle the additional buses and passengers, they are obligated to do so.

Mr. Jickling added that when 4th Street Station was in the planning stages approximately 20 years prior, the consideration of partnering with Greyhound was taken under consideration.

Commissioner Jardon asked what the timeline is on this as she has questions that are not being answered today.

E.D. Gibson said he doesn’t believe there is a great hurry on this.

Mr. Nunez said that he is expecting to have a closing on the sale of their existing facility this October, but even if the sale falls through, they would still like to eventually sell the facility because it’s too large. He agreed there is no extreme urgency at this point.

Commissioner Jardon then made a motion to postpone this decision until some of the legal questions could be answered and carry the item over to the December 2017 meeting. The motion was seconded by Commissioner McKenzie and passed unanimously.

On discussion, Commissioner McKenzie would like to know if there will be an increase in security required and E.D. Gibson responded that it is already a part of the agreement being considered.

6.2 Acknowledge receipt of a presentation and report on branding for the 4th Street/Prater Way “Lincoln Line” Bus Rapid Transit project and provide direction accordingly (For Possible Action)

David Jickling, RTC Director of Public Transportation and Operations, addressed the Board to give a presentation on the suggested branding of the agency’s upcoming RAPID transit line. The 4th Street/Prater Way corridor was once known as the Lincoln Highway; therefore, the branding includes graphics of President Abraham Lincoln along with graphics of businesses and events from the same era. He then introduced Nancy Mues who created the design concept.

There was a consensus that the design was really good.

On motion of Commissioner McKenzie, seconded by Commissioner Jardon, which motion carried unanimously, Chairman Smith ordered that receipt of the report be acknowledged.

Item 7.1 thru 7.2 ENGINEERING

7.1 Acknowledge receipt of the SouthEast Connector monthly progress report (For Possible Action)

Garth Oksol, RTC Engineering Manager, addressed the Board and provided a brief update on the current status of this project and offered to answer any questions.

On motion of Commissioner McKenzie, seconded by Vice Chair Lucey, which motion carried unanimously, Chairman Smith ordered that receipt of the report be acknowledged.

September 15, 2017 RTC Board Meeting Minutes D R A F T Page 7

Agenda Item 7a.

7.2 Acknowledge receipt of a 4th Street/Prater Way monthly progress report (For Possible Action)

Jeff Wilbrecht, RTC Project Manager, addressed the Board and provided a brief update on the current status of this project and offered to answer any questions.

On motion of Commissioner Jardon, seconded by Commissioner Berkbigler, which motion carried unanimously, Chairman Smith ordered that receipt of the report be acknowledged.

Item 8.1 LEGAL REPORT

Legal Counsel Dale Ferguson said he had no items for discussion but will bring information via either a written communication or an oral report on the legal implications of not allowing Greyhound to use the RTC facilities.

Item 9 PUBLIC INPUT

Chairman Smith opened the meeting to public input and called on anyone wishing to speak on topics relevant to the Regional Transportation Commission (RTC) that are not included in the current agenda.

There being no one wishing to speak, the Chair closed public input.

Item 11 MEMBER ITEMS

Director Malfabon said that NDOT recently had someone attempt to use their logo, email extension, etc. to make a large purchase of hard drives and have it look like a legitimate purchase. The shipment was actually delivered to NDOT which is not what the thieves intended and that is how the scam was caught. Director Malfabon just wanted to make everyone aware of this new type of scam going on.

Item 12 ADJOURNMENT

There being no further business to come before the Board, the meeting adjourned at 11:05 a.m.

______RON SMITH, Chairman Regional Transportation Commission

(A full copy of all presentations may be obtained by contacting [email protected])

September 15, 2017 RTC Board Meeting Minutes D R A F T Page 8

Agenda Item 7b.

October 19, 2017 AGENDA ITEM 3.2

TO: Regional Transportation Commission

FROM: Brian Stewart, P.E. ______Director of Engineering and Lee G. Gibson, AICP Construction Executive Director

SUBJECT: RTC Engineering Activity Report

RECOMMENDATION

Acknowledge receipt of the monthly Engineering Activity Report.

REPORT ON PURCHASE AGREEMENTS FOR THE ACQUISITION OF PROPERTY

There were no purchase agreements for the acquisition of property.

CONTRACTS UNDER $50,000

There were no contracts awarded under the amount of $50,000.

CAPACITY/CONGESTION RELIEF PROJECTS

North Valleys Improvements The construction activities are complete for the North Valleys Improvements – Package 1. This improvements package included intersection and safety improvements at the Stead Boulevard and Silver Lake intersection and the pedestrian crossings at Silver Lake Road, Stead Boulevard, and Lemmon Drive. Geometric improvements at the North Virginia and Golden Valley intersection were also completed as part of this package. Several rectangular rapid flash beacons (RRFB) have been installed at most of the pedestrian crossings listed above.

Package 2 of the project include signalizing Lemmon Drive at the on/off-ramps of US 395 to better serve the current traffic demand and signalizing the Red Rock Boulevard and Moya Boulevard intersection. A small easement to host the signal pole at the intersection Red Rock/Moya has been acquired. Regional Road Impact Fees (RRIF) funds and Fuel Tax funds have been allocated as part of the 2017 Program of Projects for this project. The low bidder on this project is Titan Electrical Contracting, Inc. RTC is currently communicating with this contractor to organize and schedule this project.

Lemmon Drive Pedestrian Improvements The bid opening was held on September 19, 2017. The apparent low bidder was A&K Earth Movers, Inc. The Notice of Intent to Award was published on September 20, 2017, and the Letter to Award was sent to A&K Earth Movers on September 28, 2017. Construction is expected to start on October 23, 2017, and finish before November 22, 2017.

Pyramid and McCarran Intersection Improvement The project is rapidly coming to a close with the contractor completing major paving operations. There are still many details that remain to be addressed so traffic controls and adjustments will continue well into October. Remaining items of work include placement of median islands, sidewalks, landscaping, and the final wearing surface and striping. Project completion is anticipated by the beginning of November, well before the original spring 2018 completion date. One can find detailed information at www.pyramidmccarran.com including traffic updates. RTC has been meeting with and coordinating public outreach activities in support of local businesses.

Annual Pavement Preservation Construction began in August and is anticipated to be complete by mid-October 2017. The scope of the project includes pavement surface removal by milling and replacement with new pavement in specific locations on roads in Reno, Sparks and Washoe County. Most of the work will repair pavement that has potholes and other surface deficiencies that have resulted from the extremely adverse weather. At completion, over forty (40) regional roads will have received various corrective maintenance treatments.

ITS Pilot Project, Design of Phase 2 ITS Connectivity This pilot project will connect traffic signal systems of the City of Reno, the City of Sparks, Washoe County, and NDOT through fiber optic communication lines. This project also includes design of Phase 2, which will expand communication to outlying signal systems and install ITS devices to monitor and remotely adjust traffic signals to respond to special events, changing traffic conditions, provide information to drivers and traffic incidents. The project bid opening was July 27, 2017, with the contract awarded to Titan Electrical Contracting. Construction is anticipated to begin in the fall of 2017.

Traffic Engineering (TE) Spot 7 Project TE Spot 7 project includes a new traffic signal at the intersection of Prater Way and Lillard Drive and continues improvements to regional intersections focusing on enhancements to traffic signal operations including replacement of malfunctioning video detection cameras with in-ground loop detectors and battery backup systems to keep traffic signals operating during power outages. The project is currently under design with Traffic Works.

The scope of this project includes:

New traffic signal Prater at Lillard

Victorian at 11th & 14th Remove pedestrian scramble

Agenda Item 7b. Engineering Activity Report RTC Staff Report October 19, 2017 Page 3

Battery backup systems Sparks at Springland/O’Callahan

New signal cabinet, detection loops and battery backup system Prater at Howard (new cabinet and remove split phase) Prater at Pullman Prater at Vista Vista at Whitewood Virginia at 9th South Meadows at I-580 southbound off ramp (add cabinet to west intersection) Mill at Wells (add loops north and south legs)

Replace old video detection system Pyramid at Golden View Mt Rose at Wedge South Meadows at Double R Longley at Maestro Longley at Patriot Virginia at Grove

Traffic Signal Coordination 5 Project The project was kicked off in the beginning of January 2017. Following a three year cycle schedule, the goal is to optimize the timing of one-third (1/3) of all the signals in the region this year. For 2017, it is planned that 12 corridors, roughly 96 - 105 intersections will have new timing implemented. Timing plans will be developed by RTC/UNR. In the process, re-evaluation of the clearance intervals and pedestrian crossing times will be done at each intersection to make sure it is up to current standards.

Process for signal retiming 1. Collect traffic & signal data 2. Input timings into model and evaluate existing signal timing & develop new timing. 3. Implement timing in the field 4. Fine-tune timing 5. Conduct before-after studies

Completed Corridors (53 signals as of September) 1. Wells Avenue – (Ryland Street to E. 9th Street) 2. Vista Boulevard – (Eastbound I-80 Off/On Ramps to S. Los Altos Parkway) 3. Sparks Boulevard – (Eastbound I-80 Off/On Ramps to Los Altos Parkway) 4. N. McCarran Boulevard/Clear Acre Lane – (Sutro Street to Sullivan/N. McCarran Boulevard to Scottsdale) 5. Pyramid Highway (Disc Dr. to Lazy 5) 6. Kietzke Ln/Mill St. – (Peckham Ln to Glendale Ave/Kietzke Ln to Terminal Way)

Agenda Item 7b. Engineering Activity Report RTC Staff Report October 19, 2017 Page 4

Progress as of Mid-September 2017  W. McCarran Blvd/Mae Anne (10 Signals) – New timing plans implemented, under fine tuning. o Plumb Ln to 7th Street and W. McCarran to Sierra Highlands.  S. McCarran (14 signals) – Ready to do field travel runs and observations for existing signal timing. o Greensboro Dr. to Mill St.  Rock Boulevard (9 Signals) – Initial Data Collection/Modeling complete. (Project postponed until Rock/Glendale re-opens.) o Greg Street to Prater Way

CORRIDOR IMPROVEMENT PROJECTS

4th Street/Prater Way Bus Rapid Transit (BRT) Project (Evans Avenue to Pyramid Way) Construction continues between Pyramid Way and Evans Avenue as described in the Monthly Update agenda item for the October 19, 2017 Board Meeting.

Evans Avenue Bicycle Improvement Project The Invitation to Bid was published on September 18, 2017, and the Bid Opening was held on October 11, 2017. Construction is expected to start the last week of November; however, due to the low temperatures, construction work may be stopped and will resume next year (weather permitting).

Virginia Street RAPID Extension Responses to comments on the Environmental Assessment received during the 30-day public comment period have been submitted to the Federal Transit Administration for their review and acceptance. The decision document has also been submitted for approval. A Finding of No Significant Impact (FONSI) is anticipated to be issued by FTA later this year.

Recommendation of the preferred lighting, landscaping and hardscape finishes for the MidTown segment of the project was approved by the Reno City Council at their September 13, 2017, meeting. The RTC will work with City of Reno staff on the details of these elements of the project as the design continues.

Additional information can be viewed at: http://virginiastreetrapidextension.com.

Truckee River Shared Use Path Project This project has been included in the fiscal year (FY) 2017 Program of Projects. The project was originated by the Truckee River Flood Management Authority and the Reno-Sparks Indian Colony to continue the shared use path along the south side of the Truckee River. The RTC was requested to take over management of the project. The proposed pathway will start at John Champion Memorial Park and continue along the south side of the Truckee River. The existing pathway in this segment of the river currently crosses to the north side of the river at the park as it continues eastward. The proposed pathway will be about 2,400 lineal feet in length, continuing below Interstate 580 (I-580) to meet up with the existing pathway located near the Walmart east of I-580.

Agenda Item 7b. Engineering Activity Report RTC Staff Report October 19, 2017 Page 5

A Request for Proposals (RFP) for a design firm was initially solicited last month. However, the solicitation was withdrawn as there were issues with the procurement document that is currently being revised for re-solicitation. The design portion of this project is funded through federal funds and includes oversight by NDOT through a Local Public Agency (LPA) agreement.

Pyramid Highway and US 395 Connection The revised Administrative Draft FEIS was resubmitted to FHWA for approval. Submittal to all participating agencies will occur following that approval. The FEIS will be made available to the public for review and comment later this year. The RTC plans to have a Record of Decision from FHWA in the spring of 2018.

Oddie Boulevard/Wells Avenue Improvement Project (NEPA and Preliminary Design Phase) The Board approved the LPA Agreement with NDOT in June 2017. The agreement was fully executed on June 23, 2017. This is a federally funded project for FY 2018. Funds are expected to be released at the end of October. A Request for Proposals (RFP) will be solicited as soon as NDOT reviews and approves the new RFP.

Sun Valley Boulevard Corridor Improvement Project (NEPA and Preliminary Design Phase) The Board approved the LPA Agreement with NDOT in July 2017. The agreement was fully executed on August 28, 2017. This is a federally funded project for FY 2018. Funds are expected to be released at the end of October. A Request for Proposals (RFP) will be solicited in the near future.

ENGINEERING ON-CALL WORK ASSIGNMENTS

Attachment A summarizes the work assignments on the engineering pre-qualified on-call lists. Engineering Department consultant assignments will be reported upon Board approval of the professional services agreement with each firm.

ADVISORY COMMITTEE(S) RECOMMENDATION

There are no advisory committee recommendations pertaining to this agenda item.

Attachment

Agenda Item 7c.

October 19, 2017 AGENDA ITEM 3.5

TO: Regional Transportation Commission

FROM: David F. Jickling ______Director of Public Transportation Lee G. Gibson, AICP and Operations Executive Director

SUBJECT: RTC Public Transportation and Operations Report

RECOMMENDATION

Acknowledge receipt of the monthly Public Transportation and Operations Report.

HIGHLIGHTS

Senior Fest 2017 – RTC and City of Sparks Councilman, Donald Abbott staffed a booth at the Annual Senior Fest event on September 5th at the Reno Town Mall. The annual Senior Fest event gave seniors an opportunity to connect with senior service providers and businesses. Free rides were offered from the Reno and Sparks Senior Centers to and from the event, and during the trip RTC staff provided travel training. At the event, RTC staff provided information to seniors and their caregivers about RTC’s transit options for seniors. Participants toured one of RTC’s fixed route buses and were encouraged to sign-up for free travel training with RTC. At the event, staff interacted with members of the public, providing answers to questions and information about our transit system. Overall the event was a great success.

Peppermill Wellness Fair – RTC hosted a table at the Peppermill’s Wellness fair on September 20th. The event was well attended with more than 100 Peppermill employees stopping by our table. They were provided with the new bus books as well as bike maps and information on our web site. Carpooling and vanpooling seemed to be popular options for those that had long commutes.

Agenda Item 7c. RTC Public Transportation/Operations Report RTC Staff Report October 19, 2017 Page 2

Proterra Plant Visit – Staff toured the new Proterra plant on Wednesday, September 27th, at City of Industry, California. The trip was made to conduct the Buy America Audit required by the Federal Transit Administration. RTC verified the capacity and layout of the factory, examined their QA/QC plan, production plan, staffing, and reviewed the domestic contents of the bus to ensure all federal regulations are being met. RTC will take delivery of five new Proterra electric buses by the end of the year. Pictured are two bus bodies currently being assembled for the new RTC RIDE service.

RTC Introduces Token Transit Fare Option for RTC ACCESS Clients

Staff is pleased to announce a new payment option for RTC ACCESS clients through Token Transit. Token Transit has offered passes for all fixed-route services since December 2016. After receiving many requests from riders asking us to add RTC ACCESS passes on Token Transit, RTC is making the RTC ACCESS passes available soon, and we are excited to bring the convenience of mobile ticketing to our RTC ACCESS clients. With the Token Transit app, ACCESS riders can now purchase transit passes on their smartphones and board the bus by showing the operator the pass on their phone. This project is receiving positive feedback with 23.3K tickets sold via the app through August. The Token Transit app now makes up 6.2% of all rides. In addition to the RTC ACCESS mobile ticket, staff will continue work with Token Transit on developing the employer passes and a U-Pass for University students.

RTC and Ride Right Host Second Meet & Greet with RTC ACCESS Major Trip Generators

On Thursday, October 5th, Ride Right held a second Meet & Greet with major service generators who utilize the RTC ACCESS service. Staff from Ride Right included General Manager Geo Jackson, Johanna Duran, Operations Manager, and W.C. Pihl and Scott Transue from Ride Right’s corporate team. Those in attendance included Community Health Alliance, High Sierra Industries (HSI), Medivan Services, Reno Sparks Cab, and Sierra Nevada Transportation Coalition. Attendees were given an opportunity to provide input on the service, to meet and speak directly with Ride Right’s management team, and were introduced to Ride Right’s new partner and service provider, Big Star Transit who will provide peak hour and overflow trips to supplement the RTC ACCESS paratransit service beginning November 1st. During the town hall meeting, RTC also introduced the new Token Transit fare payment option for RTC ACCESS clients. It was a successful outreach event which Ride Right intends to hold bi-annually. Agenda Item 7c. RTC Public Transportation/Operations Report RTC Staff Report October 19, 2017 Page 3

AUGUST 2017 TRANSIT PERFORMANCE

RTC RIDE

RTC ACCESS

TART

Agenda Item 7c. RTC Public Transportation/Operations Report RTC Staff Report October 19, 2017 Page 4

RTC VANPOOL

Attachments

Agenda Item 7d.

October 19, 2017 AGENDA ITEM 3.6

TO: Regional Transportation Commission

FROM: Amy Cummings, AICP/LEED AP ______Director of Planning Lee G. Gibson, AICP Executive Director

SUBJECT: RTC Planning Report

RECOMMENDATION

Acknowledge receipt of the monthly Planning Activity Report.

PLANNING INITIATIVES

Public Participation Plan RTC has developed a draft update of the Public Participation Plan. The Plan establishes a process for the RTC to provide for timely public notice of information that is critical to plans and projects, allowing the public full access to key decisions. This process supports early and continued public involvement in the development of regional plans and programs. Preparation of the Public Participation Plan is a regulatory requirement of the Fixing America’s Surface Transportation (FAST) Act. A 45-day public comment period began on October 3, 2017, and will close on November 16, 2017. A public hearing will be held by the RTC Board following the public comment period and is tentatively scheduled for November 17, 2017.

Virginia Street Bus RAPID Transit Extension Project A submittal to the Small Starts program for Virginia Street Bus RAPID Transit Extension Project was made in September. RTC submitted a TIGER grant application for the project in October. Planning staff continues to support community outreach efforts for this project.

Bicycle and Pedestrian Planning RTC is collaborating with other partner agencies on several initiatives to improve bicycle and pedestrian safety & facilities:

 Bike Share Program – A Bike Share Industry Forum is being planned to better understand the different products and services available to the community.  Bicycle and Pedestrian Count Program – RTC has conducted quarterly bicycle, pedestrian and wheelchair counts at 40 locations throughout the region. The most recent counts were completed in September 2017.

Agenda Item 7d. Monthly Planning Activity Report RTC Staff Report October 19, 2017 Page 2

 ADA Transition Plan – the scope of work to update the RTC ADA Transition Plan is under development. It is anticipated that the update will include a focus on accessibility at transit stops and other RTC facilities in addition to regional roads.

Travel Demand Model The transportation characteristics study is near completion. The project includes a household survey, on-board transit survey, and visitor survey. The study results are being used to update the regional travel demand model.

Sustainability Planning RTC has created a Green Team of agency staff to advance initiatives outlined in the RTC Sustainability Plan. RTC is also participating in the City of Reno Sustainability & Climate Advisory Committee and continues to be an active member in the regional SPINN Committee.

COMMUNITY AND MEDIA OUTREACH ACTIVITIES

RTC staff conducted the following outreach activities between September 15 and October 19:

Sept. 28: Regional Road Impact Fee Technical Advisory Committee meeting Oct. 2-4: RTC participated in the Nevada American Planning Association conference, leading panel discussions about sustainability and the use of Geographic Information Systems as well as sharing information about RTC programs and services at the RTC booth. Oct. 4: Citizens Multimodal Advisory Committee and Technical Advisory Committee Oct. 9: Participated in statewide MPO/FHWA/NDOT coordination meeting

Media Relations & Social Media RTC issued nine news releases and participated in five media interviews on various topics including the Pyramid/McCarran Intersection Improvement Project, how to ride an RTC bus, planned closures for South Meadows/Veterans Parkway for the SouthEast Connector Project, traffic controls on Prater Way and RTC’s award-winning Sustainability Plan.

Social media was used to promote the free Remote Area Medical Clinic for which RTC provided shuttles, the One Nevada Plan meetings and online survey, 30-minute paving delays on Pyramid/McCarran, RTC’s award-winning Sustainability Plan, and the public comment period for RTC’s Public Participation Plan.

Informational Materials and Video Production Four topics were broadcast on KOLO-TV for The Road Ahead with RTC. These segments were also shared on social media. Segments included information on: seeding and planting at the SouthEast Connector Project site, Walk to School Day, Truckee Meadows Regional Planning Agency’s survey, and how to connect with RTC and get information about buses and projects.

Agenda Item 7d. Monthly Planning Activity Report RTC Staff Report October 19, 2017 Page 3

COORDINATION WITH PARTNER AGENCIES

Truckee Meadows Regional Planning Agency (TMRPA) The RTC continues to have coordination meetings with staff from the TMRPA as the agencies progress with the Shared Work Program. Areas for collaboration include population and employment forecasts, the Regional Plan update, and analysis of demographic and socioeconomic issues.

Nevada Department of Transportation (NDOT) The RTC continues to have coordination meetings with staff from NDOT. Areas for collaboration include development of local public agency agreements between NDOT and RTC, the upgrade of the regional travel demand model, bicycle and pedestrian improvements, transportation alternatives projects, coordination regarding funding and the State Transportation Improvement Program, One Nevada statewide plan, the I-80 and US 395 widening and improvements to the Spaghetti Bowl, and other ongoing transportation studies.

Statewide Transportation Planning RTC meets monthly with staff from NDOT, the Federal Highway Administration (FHWA), RTC of Southern Nevada, Tahoe Regional Planning Agency, Tahoe Transportation District and the Carson Area Metropolitan Planning Organization to discuss statewide transportation planning issues. Other topics addressed include statewide data for performance measures analysis, comments on proposed rulemaking, reauthorization of federal transportation legislation and preparation of the statewide plan.

Agenda Item 7e.

October 19, 2017 AGENDA ITEM 3.7

TO: Regional Transportation Commission

FROM: Stephanie Haddock, CGFM ______Director of Finance/CFO Lee G. Gibson, AICP Executive Director

SUBJECT: RTC Procurement Activity Report

RECOMMENDATION

Acknowledge receipt of the monthly Procurement Activity Report.

PROJECTS CURRENTLY ADVERTISED

Invitations for Bids (IFB) Project Due Date Evans Ave Bicycle Improv. Project 10/11/17 2:00 pm

REQUESTS FOR PROPOSALS (RFP)

There were no RFPs in this month’s report.

REPORT ON BID AWARDS

Per NRS 332, NRS 338 and RTC’s Management Policy P-13 “Purchasing,” the Executive Director has authority to negotiate and execute a contract with the lowest responsive and responsible bidder on an Invitation for Bid (IFB) without Commission approval.

Contract Project Contractor Award Date Amount North Valleys Improvements Titan Electrical Contracting 09/21/17 $1,754,349 Package 2 Post-Delivery Bus Audit TRC Engineering Services, LLC 09/27/17 $ 41,752 Lemmon Drive A&K Earth Movers, Inc. 09/28/17 $ 243,000 Pedestrian Improvements Microsoft Enterprise Zones, Inc. 10/06/17 $ 201,261 Agreement CNG Upgrade Clean Energy 10/09/17 $ 107,580

CHANGE ORDERS WITHIN EXECUTIVE DIRECTOR’S AUTHORITY

There were no change orders in this month’s report.