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Divisional General Manager (Amravati) MAHARASHTRA ENERGY DEVELOPMENT AGENCY Opp MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), DIVISIONAL OFFICE, AMRAVATI Design, Fabrication, Supply, Installation, Testing, Commissioning of AC/DC solar PV water pumping systems of various capacities under off-grid Solar Water Pumping Minor Water and tap Water Supply Programme in Yavatmal District of Maharashtra through DPDC and TSP fund with Operation & Maintenance for a period of 5 years. (A Government of Maharashtra Institution) e- TENDER FOR SURVEY, DESIGN, FABRICATION, SUPPLY, INSTALLATION, TESTING, COMMISSIONING OF AC/DC SOLAR PHOTOVOLATIC WATER PUMPING SYSTEMS OF 3/5 HP CAPACITY WITH A READING & RECORDING FACILITIES AT VARIOUS IDENTIFIED GRAMPANCHYATS/VILLAGES AREAS SITES UNDER OFF- GRID SOLAR WATER PUMPING MINOR WATER AND TAP WATER SUPPLY PROGRAMME IN YAVATMAL DISTRICT OF MAHARASHTRA THROUGH DPDC AND TSP FUND WITH COMPREHENSIVE MAINTENANCE CONTRACT FOR 5 YEARS. Tender Reference No. TENDER NO. MEDA-AMRAVATI/REN/SOLAR-Water Pumping/1/2018-19 https://mahatenders.gov.in TENDER DOCUMENT Divisional General Manager (Amravati) MAHARASHTRA ENERGY DEVELOPMENT AGENCY Opp. D I G Bungalow, Nazul Sheet No.18/C, Near Circuit House , Camp Amravati -444602 Phone No: - 0721/2661610 E-mail ID: - [email protected] and [email protected] E-Tender DPC Fund District Yavatmal (MEDA Amravati) 1 Table of Contents Sr. No. CONTENTS Page No. SECTION-I BID INVITATION 1 Introduction 5 2 Brief Description of the Bidding Process 5 3 Notice Inviting Tender (Bid Information) 6 SECTION-II INFORMATION AND INSTRUCTION TO BIDDERS 1 Information and Instructions to the Bidders 7 2 Scope of Contract 9 3 Eligibility 10 4 Instructions 14 5 Cost of Bidding 16 6 Language of Bid 16 7 Documents Comprising the Bid 16 8 Pre Bid Meeting 16 9 E.M.D (Earnest Money Deposit) 18 10 Period of Validity of Bids 18 11 Mode of submission of Bids 19 12 Amendment of Bidding Documents 19 13 Deadline for Submission of Bids 19 14 Late Bids 19 15 Clarification of Bids 19 16 Preliminary Examination 19 17 Acceptance or rejection of bids 20 18 Criteria for evaluation of Bids 21 19 Award Criteria- Award of Contract 22 20 Security Deposit 22 21 Corrupt or Fraudulent Practices 23 SECTION – III GENERAL CONDITIONS OF CONTRACT 1 The Contract- Definitions 24 2 Priority Document 30 3 Confidential Details 31 4 Manner of execution 32 E-Tender DPC Fund District Yavatmal (MEDA Amravati) 2 5 Application 32 6 Standards 32 7 Setting Out 33 8 Use of Contract Documents; Inspection and Audit by the Government 33 9 Inspections and Tests 33 10 Delivery and Documents 34 11 Insurance 34 12 Transportation 34 13 Payment 34 14 Sub-contracts 34 15 Delays in the Contractor/Agency's Performance 34 16 Termination for Default 35 17 Force Majeure 35 18 Termination for Insolvency 36 19 Settlement of Disputes 36 20 Arbitration 37 21 Limitation of Liability 40 22 Governing Language 41 23 Applicable Law 41 24 Notices 41 25 Agreement 41 26 Performance Specifications& Warrant 41 27 Patent Rights 42 28 Operation & Maintenance manual and Maintenance Diary 42 29 Packing 43 30 Incidental Services 473 SECTION – IV :SPECIAL CONDITIONS OF CONTRACT 1 Definitions 44 2 Delivery and Documents 44 3 Billing and Payment 45 4 Contractor/Agency Integrity 45 5 Contractor/Agency's Obligations 45 SECTION V : IMPLEMENTATION SCHEDULE AND PROCESS 47 E-Tender DPC Fund District Yavatmal (MEDA Amravati) 3 SECTION VI: PENALTY FOR DELAY AND INCENTIVE 1 Liquidated Damages for Delay 48 2 Penalty for non attending complaint/s during the CMC period of 5 years 48 SECTION-VII: TECHNICAL SPECIFICATIONS, PERFORMANCE TESTING AND OTHER OPERATION AND MAINTENANCE GUIDELINES Annexure I-Technical Specifications of Solar Photovoltaic Water Pumping 1 System 49 Annexure II-Table Of Technical Specifications of Solar Photovoltaic Water 2 Pumping System 55 3 Annexure III- Performance Testing 56 SECTION VIII: FORM OF TECHNICAL/PRICE PROPOSAL AND APPENDIX TO 58 TECHNICAL//PRICE PROPOSAL SECTION IX: SCHEDULES OF PRICES AND SCHEDULE OF PAYMENTS 66 APPENDIX 1 Appendix - I (A) : Bidder’s Information Sheet 68 2 Appendix – I (B) : Firm Profile at a Glance 69 3 Appendix - I (C) : Financial Status 71 4 Appendix - I (D) : Annual Turnover 72 5 Appendix - II : Form of Performance Bank Guarantee 73 6 Appendix - III : Installation & Performance Credentials/ Repatriation 74 Appendix – IV : Experience for Supply & Commissioning of Solar 7 75 Photovoltaic Water Pumping System 8 Appendix – V Pre Dispatch Inspection 76 9 Appendix VI Hand Over Certificate Performa 78 10 Appendix VII List of Villages under DPC fund. 79 11 Appendix VIII Survey Report Performa 81 12 Appendix IX Undertaking(On Rs.100/- Stamp Paper) 83 13 Check List- Annex-B 84 E-Tender DPC Fund District Yavatmal (MEDA Amravati) 4 SECTION-I BID INVITATION 1. INTRODUCTION District Planning Committee, Yavatmal has sanctioned the programme of solar water pumps pumping systems for 39 villages under mini water supply scheme. They have awarded the work of implementation of the programme to Maharashtra Energy Development Agency (MEDA), Divisional Office, Amravati. As per the government resolution no. अपाऊ-2015/. 378/भाग-3/ऊजा-7 dated 8 June 2016 we have received 1% technical sanction amount and 5% consultancy charges for implementation of the programme. The Maharashtra Energy Development Agency (MEDA) Divisional Office, Amravati, represented by the Divisional General Manager (Herein after referred to as “The Employer”) wishes to receive bids from turnkey contractors under Minor Water and tap Water Supply Programme by using off-grid Solar Water Pumping projects, the “works” include design, manufacture, supply, transport, installation, testing and commissioning of AC/DC Solar Photovoltaic water pumping systems of 3/5 H.P. capacity with a reading and recording facility at the project sites of identified Grampanchyats/Villages in Yavatmal District of Maharashtra through DPDC (TSP, OTSP and Normal DPDC ) fund with comprehensive maintenance contract for 5 years.(hereinafter referred to as the contract of works) and as described in the Bidding Data under single point responsibility “Turnkey Contracts”. 2. Brief Description of Bidding Process. • The Divisional General Manager (Divisional Office Amravati), on behalf of MEDA (the Employer), invites eligible bidder to submit a tender in accordance with the provisions of this Tender Document. In this Tender Document, the term "Bidder", which expression shall, unless repugnant to the context, include all parties who have submitted tender in response to this Tender Document within the stipulated time frame for submission. • The Bidders shall submit the bids in two parts by following e-tendering process described in tender document. First part comprises of the technical bid and the second part comprise of the financial bid in accordance with this Tender Document. • In terms of the Tender Document, a Bidder will be required to deposit non- refundable Tender document fee, along with its tender the refundable Earnest Money Deposit (EMD). • MEDA will open the technical bids of the Bidders, by e-tendering process. The financial bid will be opened of those bidders which will be qualified in the technical bid. • MEDA reserves the right to reject or accept any or all tenders without assigning any reasons thereof. E-Tender DPC Fund District Yavatmal (MEDA Amravati) 5 3. Notice Inviting Tender (BID INFORMATION) 1 Tender Reference No. MEDA-AMRAVATI/REN/ SOLAR-Water Pumping/1/2018-19 2 Tender can be downloaded 31/12/2018 3 Estimated Cost /Allocated Rs. 1,47,96,000/- (Rs. One Crore Fourty Seven Lakhs Budget Ninety Six Thousand only) 4 Tender document fee Rs. 10,000/- (i.e. Ten Thousand Only) Non Refundable 5 Earnest Money Deposit (EMD) Rs. 1,47,960/- i.e. 1% of the Estimated Cost 6 Date and Time of Pre-bid 08/01/2018 Meeting and Venue Divisional Office, MEDA, Amravati 7 Last date and time of 14/01/2018 up to 16:00 Hrs submission of Bid 8 Date Address for MAHARASHTRA ENERGY DEVELOPMENT AGENCY, communication AMRAVATI and Venue for Tender opening Opp. D.I.G. Bungalow, Nazul Sheet No.18/C, Near Circuit and Time of opening of House, Camp Amravati -444602 Technical Bids. 15/01/ 2018 at 12:00 Hrs. 9 Security Deposit 3% of the Contract Value (To be submitted online )after placement of LOI/ work order The date & time of opening of Price Bid will be announced later. It is compulsory to pay tender document fee, EMD through E-payment at https://mahatenders.gov.in Eligible bidders can upload the Tenders through Mahaetender portal of GoM: https://mahatenders.gov.in In respect of Cost of Tender Document and EMD amount, Government purchase Policy Resolution dated 1/12/2016 will be applicable. E-Tender DPC Fund District Yavatmal (MEDA Amravati) 6 SECTION-II 1. INFORMATION AND INSTRUCTION TO BIDDERS The Divisional General Manager (Divisional Office), on behalf of MEDA (the Employer), invites bids from eligible bidders for “works ” include Survey, design, manufacture, supply, transport, installation, testing and commissioning of AC/DC Solar Photovoltaic water pumping systems of 3 / 5 HP capacity with a reading and recording facility at the project sites of identified Grampanchayat/Villages in Yavatmal districts of Maharashtra through DPDC fund with comprehensive maintenance contract for 5 years, (herein after referred to as the contract of works) and as described in the Bidding Data under single point responsibility “Turnkey Contracts” under Tender No: MEDA-AMRAVATI/REN/SOLAR-Water Pumping/1/2018-19. The existing water supply scheme of respective Grampanchyat will be converted on solar pump. Details of cost estimate , EMD amount and quantity of AC/DC Solar Photovoltic Water Pumping Systems through OTSP, TSP & DPC (General fund) A. OTSP PROGRAMME & TSP PROGRAMME Tender No. District Nos. Of Solar AC Water pumping Total Cost in Rs EMD in Rs system Pump Lakh Lakhs.1% of estimated cost 3HP (AC) 5 HP (AC) T-01 Yavatmal 8 5 13 43.36 43360.00 (OTSP) T-02 Yavatmal 0 8 8 31.26 31260.00 (TSP) Total 21 74.62 74620.00 B.
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