2019 ICF Canoe Slalom World Cup Lee Valley White Water Centre 14-16 June 2019
SAFEGUARDING PLAN
1
Contents
Introduction 3
Purpose 3
Aim 3
Safeguarding Team Information 3 Visibility of Safeguarding Team 3 Volunteers 4
U18 Regulations 4
Training and DBS Checks 4 Changing Facilities 5
Competitor changing facilities 5
Activity changing facilities 5 Access to Competitor Zones 5 Photography 6 Missing Child Procedure 7 Event Information Desk 8 Safeguarding for Public Activities 8 Procedure for Safeguarding Concerns 9 Contact Details 10
Safeguarding Team 10
Local Agencies Contact Information 10 Behaviour at the Event 11 Drugs and Alcohol Policy 11 Criminal or anti-social behaviour 11 Smoking 11 Sexual Activity 11 Appendix 1: British Canoeing Codes of Conduct 12
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Introduction
Purpose
This document describes safeguarding information and plans for the Slalom World Cup. Safeguarding relates to the protection of children and vulnerable adults from abuse and neglect. This plan does not include health and safety measures, risk assessments, or other health and safety information that relates to the protection of participants and spectators from illness or injury.
Aim
This Safeguarding Plan should ensure:
● Safeguarding Team members understand their safeguarding role and responsibilities. ● Safeguarding Team members are suitably trained to fulfil these. ● All staff and volunteers understand the procedures for responding to concerns about children’s welfare. ● All staff and volunteers are able to act on these appropriately and effectively.
Safeguarding Team Information
Team Manager: Zofia Campbell
GB Team Safeguarding and Welfare Point of Contact: Zofia Campbell
Event Safeguarding Officer: Laura Sutherland
Volunteer Event Safeguarding Officer: Linda Brothwell
Training and experience required: Safeguarding face to face training course Time to Listen and UK Coaching Safeguarding and Protecting Children or equivalent. Experience working in a welfare role.
Visibility of Safeguarding Team
In order to ensure that the Safeguarding Team are visible and accessible, names and phone numbers of the team members will be circulated to international team managers and with managers of projects running alongside the World Cup in advance of the competition, with the recommendation that they are circulated amongst athletes and parents/guardians. The Safeguarding Team will wear name tags and T-shirts highlighting their role. Posters will be produced and displayed around the venue which will show names, photos and phone numbers of the Safeguarding Team and a brief explanation of their roles, who may contact them, and why they might be contacted. Posters will also
3 Safeguarding Plan - Final emphasise vigilance amongst staff, athletes, and the public with reference to suspicious or inappropriate behaviour.
Details of the Safeguarding Team will also be stored at the Event Information Desk in case of queries or safeguarding issues being reported there.
Volunteers U18 Regulations
In order to provide an engaging and inspiring experience opportunity for young people in the community, a number of under 18s will be recruited to volunteer at the event. All under 18 volunteers will be supervised by two named supervising volunteers who will provide support to the under 18s throughout the event. Under 18s and their specified supervising volunteers will be agreed and communicated in advance of the event. All supervising volunteers will have a DBS check.
Supervision will involve regular check in times scheduled throughout each day and group communication channels for under 18s and their supervising volunteers to communicate throughout the event. Parental consent for inclusion in the group communication channels will be sought. Group communication channels will be closed down immediately after the event. Phone numbers will also be shared for the purpose of phone calls throughout the event. Supervising volunteers must delete the phone numbers of under 18 volunteers, and vice versa, after the event.
Under 18s will be required to check in at the start of the day and check out at the end of each day by signing in and out with one of their supervising volunteers. Supervising volunteers must make arrangements with the parents/guardians of the under 18 volunteers to ensure safe transport to and from the event before and after their volunteer responsibilities. Arrangements with parents/guardians should be confirmed in writing. Training and DBS Checks
All volunteers must attend Event Specific Training in advance of the event. This will be delivered face to face on 31 M arch and 18 A pril at Lee Valley White Water Centre or via GoToTraining on 8, 12, 17, 20 April and 3, 4 and 6 May.
Training sessions will include reference to the Safeguarding Plan and highlight key safeguarding policy and procedures for the event. Sessions will also signpost all volunteers to the named Safeguarding Team for the event, including their contact details (see page 2).
All volunteers (including staff) at the event must receive the Safeguarding Plan in advance of the event.
A number of volunteer roles have been identified as requiring a DBS check which will be checked by British Canoeing. Volunteers are able to either provide a valid DBS certificate from within the last three years or undergo a new DBS check through British Canoeing.
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Changing Facilities
Competitor changing facilities Only those with appropriate accreditation will be able to access the competitor changing facilities. There are four changing rooms – two for males and two for females. Activity changing facilities There will be three changing rooms available for use by those participating in community rafting activities and the Slalom Reunion event on the Legacy Course. Access will be granted by wristbands.
A steward will be located in the changing room corridor to monitor access.
12 school groups will receive on water activities on Thursday 13 and Friday 14 June. Should they require changing facilities, school teachers must take responsibility for escorting groups between the changing rooms and the activity.
For spectators engaging with the ‘have a go’ activities they will not have access to the changing rooms. There will be two gazebos located adjacent to the lake where bags can be stored and dry changing take place. Access and use of these will be monitored by Legacy team volunteers.
For Beach Soccer and Beach Volleyball teams the portacabins adjacent to the beach will be used for changing purposes. Access to these will be monitored and managed by LVRPA Legacy staff.
Access to Competitor Zones
Only those with appropriate accreditation will have access to competitor zones, including team tents, changing rooms, warm up areas, mixed zone, etc. These will include: athletes, team managers, coaches, medical staff, and sports science staff. A number of other accreditations will grant access to the Team Areas in order for workforce or contractors to fulfil their roles. These include Boat Repair, ICF personnel, Workforce team (managing the Athlete Lounge) and Ceremonies team (e.g. Athlete escorts). Whilst accreditation cards grant them access they will be briefed not to enter such areas unless they have a role to perform. No persons other than team personnel, cleaning staff and medical staff will require access to changing rooms.
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Photography
Due to the nature of the event there will be a media presence capturing visual content including photographs and video. All media personnel must be accredited ensuring that they have signed a declaration binding them to appropriate capture and use of images. All accredited media personnel will be provided with event identification, which must be worn at all times.
Where images of athletes are used, captions must include the name and team of the athlete only. Neither the visual content nor any captions will be able to be used as a means of identifying where the young person/people live.
A British Canoeing/Event Press Officer will always be present at the Mixed Zone (the area in which media personnel will be able to interview athletes after racing). Press Officers have been advised to be available to support and protect athletes that may be unwilling or unable to provide an interview.
All staff and volunteers must be vigilant at all times and pass any concerns to the sport’s Safeguarding Team. Photography and video is strictly prohibited in all changing areas throughout the event.
British Canoeing will take the audience and purpose into proper consideration when publishing any photographic material featuring young people from the event. All images will be stored securely to ensure access is restricted to appropriate staff. This will help to prevent potentially inappropriate use of the collection.
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Missing Child Procedure
If an athlete, member of the public or young volunteer is suspected of being missing, the flowchart below must be followed.
When the child is found, or in situations where a child themselves (or with guidance from an adult) reports as lost, contact must be made with parents/guardians to arrange collection. Lost children should not be left alone with a single volunteer (outside of the Safeguarding Team). Lost children should wait at a collection point with a minimum of two volunteers supervising them until a suitable volunteer can take responsibility of the child – in most cases this will be a Team Leader or a member of the Safeguarding Team.
The event information desk will be used as the primary collection point. Other collection points may be arranged once contact has been made with parents/guardians - the lost child must be escorted by an appropriately checked volunteer if moving between collection points.
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Event Information Desk
The event information desk will hold important information relating to the event. This will include:
● details of the medical provision on site; ● information about local doctors and hospitals; ● emergency procedure details; ● incident report forms; ● safeguarding concern forms; ● key staff/volunteer contact numbers (including the Safeguarding Team); ● venue map.
Safeguarding for Public Activities
Coach activators will be providing beach volleyball, beach soccer, fitness, dance and rafting activities for the general public throughout the course of the event. These coach activators are recruited as volunteers. British Canoeing and/or Lee Valley Regional Park Authority will require sight of valid DBS checks (within the last 3 years) for coach activators.
Rafting carries inherent risks and so it is important that any participants are in good physical health to reduce and mitigate these risks. The minimum age for participating in rafting activities is 10. Water Safety personnel will be present at all sessions, however paddlers are expected to exercise self-saving whenever possible during their activity. To safeguard young people taking part in activities and receive assurance that they are in good physical health a Parental/ Guardian Consent Form must be signed and submitted for all participants under 18 years old before the activity can take place. For 10-18 year old rafting participants a parent/guardian is required to remain on the Legacy Channel bank for the duration of the session.
Participants will be asked their age before commencing activities. Neither the British Canoeing staff nor our coach activators will be acting ‘loco parentis’, therefore children 12 years old and under must be accompanied by a parent or responsible adult for beach, lake and rafting activities. For those aged 13-16 a parent or guardian must remain on site during their participation in these activities.
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Procedure for Safeguarding Concerns
A safeguarding concern should be raised if a volunteer or staff member receives a disclosure or is otherwise concerned for the welfare of a child or vulnerable adult which could relate to abuse (physical, emotional, sexual, etc), neglect, or bullying.
It is not the responsibility of all volunteers and staff members to decide whether or not a child or vulnerable adult has been abused. It is however everyone's responsibility to report any concerns in line with the procedures described here.
If a volunteer or staff member has a concern or receives a disclosure (which may relate to an incident at the event or to the individual’s home life) they must report it to a member of the Safeguarding Team. Where the concern relates to a disclosure from a child or vulnerable adult, the volunteer or staff member should explain to the individual that safeguarding concerns must always be acted upon and so they will have to report their concerns. The volunteer or staff member should also explain that the child or vulnerable adult will be supported if any further action is required, that care will always be taken when managing sensitive information, and that anonymity and/or confidentiality will be maintained if and when possible.
The Safeguarding Team will decide whether the concern requires urgent attention and/or whether it is a matter for the Police or Children’s Services. If so, they will notify the relevant agencies and carry out any urgent action required to protect the child or vulnerable adult.
All safeguarding concerns should be written up as soon as possible using the Safeguarding Concern Form. Reports should be as detailed as possible. Reports should be written by the person receiving the concern or disclosure so that it is as accurate as possible. If the concern relates to an injury or health and safety incident at the event, an Incident Report should also be completed.
If concerns are raised relating to safeguarding risks that should or could be mitigated, the Safeguarding Team will liaise with the Event Management Team as soon as reasonably possible to ensure any necessary operational or logistical actions are taken (e.g. relating to transport, changing facilities, security, etc).
Where cases are not identified as urgent or requiring immediate action by the Safeguarding Team (e.g. if they relate to poor practice as opposed to abuse) they will be discussed in daily debriefs, and following the event with the Events Manager and other British Canoeing staff with relevant expertise, such as the Head of Governance and Compliance and the CEO. Appropriate actions or follow ups will be arranged. These might include further investigation, support for those involved, disciplinary action, mediation, and communicating outcomes with relevant parties.
Remember the four Rs: Recognise, Respond, Refer, Record
Recognise: You have a concern, notice a problem or receive a direct disclosure. Respond: Reassure the individual, tell them what you will need to do. Refer: Make contact with a Safeguarding Team member or the Safeguarding Manager. Record: Who, what, where, when – use the Safeguarding Report Form to record the information.
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Contact Details
Safeguarding Team
Team Manager, GB Team Welfare Point of Contact:
Zofia Campbell, 07949503460, [email protected]
Event Safeguarding Officers:
Laura Sutherland, 07738185885, [email protected] Linda Brothwell, 07709949600
Local Agencies Contact Information
If you have concerns that a child or vulnerable adult is at immediate risk of harm, please contact the emergency services on 999.
Hertfordshire County Council 24 hour Child Protection line: 0300 123 4043
Hertfordshire County Council website (see Child Protection section for details on local safeguarding reporting): www.hertfordshire.gov.uk/home.aspx Hospital 1: North Middlesex University Hospital, Sterling Way, London, N18 1QX Tel: 020 8887 2000
Hospital 2: Princess Alexandra Hospital, Hamstel Road, Harlow, Essex, CM20 1QX Tel: 01279 444455
Doctor: Waltham Abbey Health Centre, 13 Sewardstone Rd, Waltham Abbey EN9 1NP Phone: 01992 707123
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Behaviour at the Event
Drugs and Alcohol Policy Adults attending the event may drink alcohol in moderation. Adult staff members or volunteers may drink alcohol after they have fulfilled their event duties but not in the presence of competitors, young officials, young volunteers, or whilst wearing official event kit or in the possession of other visible items that would associate them with the event. Adult staff members or volunteers must not drink if they may be required to provide any services for young people, e.g. acting as a mentor or on a rota for emergencies.
In no circumstances are under 18s allowed to drink alcohol whilst attending the event. All illegal and performance-enhancing drugs are strictly prohibited. Criminal or anti-social behaviour No type of criminal activity will be tolerated at the event. If required, appropriate action (i.e. referral to the Police) will be taken which could result in criminal charges being made against the offender if criminal activity is observed or suspected. Smoking Smoking (this includes cigarettes, e-cigarettes, cigars etc) is no longer allowed in the majority of enclosed public places in England, including workplaces, to protect people from the harmful effects of passive smoking. Lee Valley White Water Centre is a non-smoking site.
In order to promote a positive image, any staff members or volunteers that smoke off-site should not do so in the presence of athletes, young officials or young volunteers, or whilst they are wearing their official event uniform. Sexual Activity Within sport, as within other activities, sexual relationships can and do occur. Staff members and volunteers must be aware of the law relating to sexual behaviour and observe our Code of Conduct. Sexual activity between young people is not permitted during the event. Inappropriate or criminal sexual behaviour by young people may result in disciplinary action as well as being investigated in line with Hertfordshire County Council Safeguarding procedures.
Sexual relationships between adults and children under the age of 16 are illegal. Relationships between adults and young people over the age of 16 raise serious questions about the power imbalance inherent in the relationship and are strictly prohibited at the event. A coach or other adult in a position of authority has significant power over a young person’s career. Under the Sexual Offences Act 2003, this could constitute an abuse of a position of trust and contravenes our Code of Conduct. For adults in defined positions of trust such as teachers, sexual relationships with 16-17 year olds constitutes a criminal offence. Inappropriate or illegal behaviour will lead to suspension and disciplinary action and/or will be referred to the Police/Children’s Services for investigation.
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Appendix 1: British Canoeing Codes of Conduct
Code of Conduct for 2019 ICF Canoe Slalom World Cup Workforce
Introduction This Code applies to all those volunteering at the 2019 ICF Canoe Slalom World Cup and has been adapted from Britsih Canoeing’s Coaching Workforce Code of Conduct.
We acknowledge and appreciate the contribution made by volunteers throughout our sport and the crucial role they play in the continued development of paddlesport, in the success of events, and in the lives of participants.
Volunteers ensure participants in paddlesport have positive experiences and are therefore more likely to continue in the sport and achieve their potential. In addition, volunteers at events help ensure that an event progresses smoothly and is an enjoyable experience for all involved. As such, volunteers should ensure they demonstrate a high degree of honesty, integrity and competence.
We want our volunteers to understand their responsibilities whilst maintaining the key concept that participation is for fun and enjoyment as well as achievement.
Key Principles Volunteers must hereby subscribe to standards in these areas:
1. Rights 1.1 Volunteers must respect and champion the rights of every individual to participate in sport and physical activity.
2. Relationships 2.1 Volunteers should develop a relationship with participants (and others) based on openness, honesty, mutual trust and respect.
3. Personal standards 3.1 Volunteers must demonstrate proper personal behaviour and conduct at all times.
4. Professional standards 4.1 To maximise the benefits and minimise the risks to participants, volunteers must attain an appropriate level of competence and commitment to ensure safe and correct practice.
These principles are defined and expanded upon in greater detail in the following table.
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Principle Summary Responsibility Behaviours and Actions
1. Rights 1.1 Volunteers Volunteers should: Do: must respect 1.1.1. Create a positive and • Treat all individuals with and champion welcoming environment respect at all times. the rights of where everyone has the • Be discreet in any every individual opportunity to participate in conversations about paddlers, to participate in paddlesport. coaches or any other sport and 1.1.2. Maintain an individuals. physical environment free of fear and • Communicate with and activity. harassment. 1.1.3. provide feedback to paddlers in Recognise the rights of all a way that reflects respect and participants, coaches, and care. volunteers to be treated as Do Not: individuals. • Discriminate on the grounds of gender, marital status, race, colour, disability, sexual identity, age, occupation, religious beliefs or political opinion. • Allow any form of discrimination to go unchallenged. • Publicly criticise or engage in demeaning descriptions of others.
2. 2.1 Volunteers Volunteers: Do: Relationships should develop 2.1.1 Must not engage in • Ensure that physical contact is a relationship behaviour that constitutes appropriate and necessary, and with their any form of abuse (physical, is carried out within participants sexual, emotional, neglect, recommended guidelines (and others) bullying). (provided by British Canoeing) based on 2.1.2 Should promote the with the participant’s full openness, welfare and best interests of informed consent and approval. honesty, participants. • Inform parents/guardians or mutual trust 2.1.3 Must avoid sexual other relevant person and respect. intimacy with participants immediately if you are at all where they are in a role that concerned about the welfare of implies a position of trust. a child, unless there are 2.1.4 Must take action if concerns that this would not be they have a concern about in the interests of the child. the behaviour of an adult
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towards a child or adult at • Be aware of and communicate risk. any conflict of interest as soon 2.1.5 Should communicate as it becomes apparent. and cooperate with other Do Not: organisations and individuals • Do not engage in any in the best interests of behaviour which is – or could be participants. perceived to be – bullying of any nature.
3. Personal 3.1 Volunteers Volunteers: Do: standards must 3.1.1 Must be fair, honest • Operate within the rules and demonstrate and considerate to the spirit of your sport or proper personal participants and others in activity. behaviour and their sport. • Display high standards in use conduct at all 3.1.2 Should project an of language, manner, times. image of health, personal punctuality, preparation and hygiene and functional presentation. Encourage efficiency. participants to display the same 3.1.3 Must be positive role qualities. models for participants at all • Display control, respect, times. dignity and professionalism to 3.1.4 Should create a all involved in paddlesport and positive safety conscious should encourage participants to environment. act in a similar manner. • Display positive safety culture, reporting accidents, incidents and near misses on the British Canoeing incident reporting system. Do Not: • Smoke, drink alcohol or use recreational drugs before or while volunteering. This gives a negative image and could compromise safety.
4. 4.1 To Volunteers should: Do: Professional maximise the 4.1.1 Ensure the • Know and understand British standards benefits and environment is as safe as Canoeing safeguarding policies minimise the possible, taking into account and procedures, and follow risks to and minimising possible them at all times. participants, risks. • Know and understand the volunteers must 4.1.2 Promote safe and British Canoeing Disclosure attain an correct practice. Policy and make sure that if you appropriate 4.1.3 Be professional and require a DBS check it is kept level of accept responsibility for their up to date. competence actions.
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and 4.1.4 Make a commitment to • Follow the reporting commitment to providing a high quality procedures laid down by your ensure safe and service to participants. club or British Canoeing if you correct practice. 4.1.5 Actively promote the have a concern. Non-action is positive benefits to society of unacceptable. participation in sport and • Use appropriate environment activity, including the measures such as Check, Clean, contribution it makes to Dry. achieving improved health, • Treat others as you would wellbeing and educational wish to be treated. outcomes for children and Do Not: young people. • Assume responsibility for any 4.1.6 Respect the role for which you are not environment. qualified or prepared. 4.1.7 Respect other land and • Misrepresent your level of water users. qualification. 4.1.8 Ensure they comply • Litter or pollute waterways. with all relevant Data • Divulge information relating to Protection legislation if participants unless it is to a capturing and processing person(s) who can be deemed participant’s personal data. to have a “Right to Know”.
The original “Code of Practice for Sports Coaches” is owned by and published under licence from UK Coaching Limited which asserts their right to be identified as the Author of this work in accordance with Copyright, Designs and Patents Act 1988 Sections 77 and 78.
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