2019 ICF Canoe Slalom World Cup Lee Valley White Water Centre 14-16 June 2019 SAFEGUARDING PLAN 1 Contents Introduction 3 Purpose 3 Aim 3 Safeguarding Team Information 3 Visibility of Safeguarding Team 3 Volunteers 4 U18 Regulations 4 Training and DBS Checks 4 Changing Facilities 5 Competitor changing facilities 5 Activity changing facilities 5 Access to Competitor Zones 5 Photography 6 Missing Child Procedure 7 Event Information Desk 8 Safeguarding for Public Activities 8 Procedure for Safeguarding Concerns 9 Contact Details 10 Safeguarding Team 10 Local Agencies Contact Information 10 Behaviour at the Event 11 ​ Drugs and Alcohol Policy 11 ​ Criminal or anti-social behaviour 11 ​ Smoking 11 ​ Sexual Activity 11 ​ Appendix 1: British Canoeing Codes of Conduct 12 ​ 2 Safeguarding Plan - Final Introduction Purpose This document describes safeguarding information and plans for the Slalom World Cup. Safeguarding relates to the protection of children and vulnerable adults from abuse and neglect. This plan does not include health and safety measures, risk assessments, or other health and safety information that relates to the protection of participants and spectators from illness or injury. Aim This Safeguarding Plan should ensure: ● Safeguarding Team members understand their safeguarding role and responsibilities. ● Safeguarding Team members are suitably trained to fulfil these. ● All staff and volunteers understand the procedures for responding to concerns about children’s welfare. ● All staff and volunteers are able to act on these appropriately and effectively. Safeguarding Team Information Team Manager: Zofia Campbell GB Team Safeguarding and Welfare Point of Contact: Zofia Campbell Event Safeguarding Officer: Laura Sutherland Volunteer Event Safeguarding Officer: Linda Brothwell Training and experience required: Safeguarding face to face training course Time to ​ ​ Listen and UK Coaching Safeguarding and Protecting Children or equivalent. Experience working in a welfare role. Visibility of Safeguarding Team In order to ensure that the Safeguarding Team are visible and accessible, names and phone numbers of the team members will be circulated to international team managers and with managers of projects running alongside the World Cup in advance of the ​ ​ competition, with the recommendation that they are circulated amongst athletes and parents/guardians. The Safeguarding Team will wear name tags and T-shirts highlighting their role. Posters will be produced and displayed around the venue which will show names, photos and phone numbers of the Safeguarding Team and a brief explanation of their roles, who may contact them, and why they might be contacted. Posters will also 3 Safeguarding Plan - Final emphasise vigilance amongst staff, athletes, and the public with reference to suspicious or inappropriate behaviour. Details of the Safeguarding Team will also be stored at the Event Information Desk in case of queries or safeguarding issues being reported there. Volunteers U18 Regulations In order to provide an engaging and inspiring experience opportunity for young people in the community, a number of under 18s will be recruited to volunteer at the event. All under 18 volunteers will be supervised by two named supervising volunteers who will provide support to the under 18s throughout the event. Under 18s and their specified supervising volunteers will be agreed and communicated in advance of the event. All supervising volunteers will have a DBS check. Supervision will involve regular check in times scheduled throughout each day and group communication channels for under 18s and their supervising volunteers to communicate throughout the event. Parental consent for inclusion in the group communication channels will be sought. Group communication channels will be closed down immediately after the event. Phone numbers will also be shared for the purpose of phone calls throughout the event. Supervising volunteers must delete the phone numbers of under 18 volunteers, and vice versa, after the event. Under 18s will be required to check in at the start of the day and check out at the end of each day by signing in and out with one of their supervising volunteers. Supervising volunteers must make arrangements with the parents/guardians of the under 18 volunteers to ensure safe transport to and from the event before and after their volunteer responsibilities. Arrangements with parents/guardians should be confirmed in writing. Training and DBS Checks All volunteers must attend Event Specific Training in advance of the event. This will be delivered face to face on 31 M​ arch and 18 A​ pril at Lee Valley White Water Centre or via ​ ​ GoToTraining on 8, 12, 17, 20 April and 3, 4 and 6 May. Training sessions will include reference to the Safeguarding Plan and highlight key safeguarding policy and procedures for the event. Sessions will also signpost all volunteers to the named Safeguarding Team for the event, including their contact details (see page 2). All volunteers (including staff) at the event must receive the Safeguarding Plan in advance of the event. A number of volunteer roles have been identified as requiring a DBS check which will be checked by British Canoeing. Volunteers are able to either provide a valid DBS certificate from within the last three years or undergo a new DBS check through British Canoeing. 4 Safeguarding Plan - Final Changing Facilities Competitor changing facilities Only those with appropriate accreditation will be able to access the competitor changing facilities. There are four changing rooms – two for males and two for females. Activity changing facilities There will be three changing rooms available for use by those participating in community rafting activities and the Slalom Reunion event on the Legacy Course. Access will be granted by wristbands. A steward will be located in the changing room corridor to monitor access. 12 school groups will receive on water activities on Thursday 13 and Friday 14 June. Should they require changing facilities, school teachers must take responsibility for escorting groups between the changing rooms and the activity. For spectators engaging with the ‘have a go’ activities they will not have access to the changing rooms. There will be two gazebos located adjacent to the lake where bags can be stored and dry changing take place. Access and use of these will be monitored by Legacy team volunteers. For Beach Soccer and Beach Volleyball teams the portacabins adjacent to the beach will be used for changing purposes. Access to these will be monitored and managed by LVRPA Legacy staff. Access to Competitor Zones Only those with appropriate accreditation will have access to competitor zones, including team tents, changing rooms, warm up areas, mixed zone, etc. These will include: athletes, team managers, coaches, medical staff, and sports science staff. ​ A number of other accreditations will grant access to the Team Areas in order for workforce or contractors to fulfil their roles. These include Boat Repair, ICF personnel, Workforce team (managing the Athlete Lounge) and Ceremonies team (e.g. Athlete escorts). Whilst accreditation cards grant them access they will be briefed not to enter such areas unless they have a role to perform. No persons other than team personnel, cleaning staff and medical staff will require access to changing rooms. 5 Safeguarding Plan - Final Photography Due to the nature of the event there will be a media presence capturing visual content including photographs and video. All media personnel must be accredited ensuring that they have signed a declaration binding them to appropriate capture and use of images. All accredited media personnel will be provided with event identification, which must be worn at all times. Where images of athletes are used, captions must include the name and team of the athlete only. Neither the visual content nor any captions will be able to be used as a means of identifying where the young person/people live. A British Canoeing/Event Press Officer will always be present at the Mixed Zone (the area in which media personnel will be able to interview athletes after racing). Press Officers have been advised to be available to support and protect athletes that may be unwilling or unable to provide an interview. All staff and volunteers must be vigilant at all times and pass any concerns to the sport’s Safeguarding Team. Photography and video is strictly prohibited in all changing areas throughout the event. British Canoeing will take the audience and purpose into proper consideration when publishing any photographic material featuring young people from the event. All images will be stored securely to ensure access is restricted to appropriate staff. This will help to prevent potentially inappropriate use of the collection. 6 Safeguarding Plan - Final Missing Child Procedure If an athlete, member of the public or young volunteer is suspected of being missing, the flowchart below must be followed. When the child is found, or in situations where a child themselves (or with guidance from an adult) reports as lost, contact must be made with parents/guardians to arrange collection. Lost children should not be left alone with a single volunteer (outside of the Safeguarding Team). Lost children should wait at a collection point with a minimum of two volunteers supervising them until a suitable volunteer can take responsibility of the child – in most cases this will be a Team Leader or a member of the Safeguarding Team. The event information desk will be used as the primary collection point. Other collection points may be arranged once contact has been made with parents/guardians - the lost child must be escorted by an appropriately checked volunteer if moving between collection points. 7 Safeguarding Plan - Final Event Information Desk The event information desk will hold important information relating to the event. This will include: ● details of the medical provision on site; ● information about local doctors and hospitals; ● emergency procedure details; ● incident report forms; ● safeguarding concern forms; ● key staff/volunteer contact numbers (including the Safeguarding Team); ● venue map.