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DISTRICT OF TOFINO REGULAR COUNCIL MEETING Via Zoom (www.tofino.ca/meetings) 2021-May-25 at 4:30 PM AGENDA Council Code of Conduct | Council Strategic Plan Page 1. CALL MEETING TO ORDER 1.1 Acknowledgement that the District of Tofino operates within the territory of the Tla-o-qui-aht First Nation. 1.2 Notice to attendees that the meeting is being video recorded and will be published on the District of Tofino's YouTube channel. 2. ADOPTION OF AGENDA 2.1 Recommendation: THAT the May 25, 2021 regular Council agenda be adopted. 3. ADOPTION OF MINUTES 5 - 10 3.1 Minutes of the Regular Council Meeting held May 11, 2021 Recommendation: THAT the minutes of the regular Council meeting held May 11, 2021 be adopted. 2021-05-11 Regular Council - Minutes 4. PUBLIC COMMENT ON AGENDA ITEMS Use the Q&A function in Zoom to sign up; staff will allow presenters to unmute (no video) for a maximum of 2 minutes. 5. MAYOR'S REPORT 6. DELEGATIONS 11 - 12 6.1 Delegation from Cathy Peters, Educator, Be Amazing Campaign regarding Human Sex Trafficking, Sexual Exploitation and Child Sex Trafficking in BC and How to Stop It 2021-05-25 Delegation Request - C. Peters 13 - 14 6.2 Delegation from Bob Brash, Executive Director, The Truck Loggers Association regarding The Value of Forestry to Tofino Citizens 2021-05-25 Delegation Request - The Truck Loggers Association 7. CORRESPONDENCE 15 7.1 Mara and Robert Love regarding Electric Bikes 2021-05-06 M. Love re. Electric Bikes 16 - 17 7.2 District of Mackenzie regarding a Letter of Support for the 9-8-8 Crisis Line 2021-05-10 District of Mackenzie Letter of Support for 9-8-8 Crisis Line 18 - 19 7.3 Ministry of Municipal Affairs regarding the Climate Action Revenue Incentive Program (CARIP) 2021-05-11 Ministry of Municipal Affairs re. CARIP May 25, 2021 Regular Council Agenda Page 1 of 113 20 - 23 7.4 James Rodgers, Executive Director, CARE Network regarding a Comprehensive Animal Related Services Budget Proposal 2021-05-11 J. Rodgers, CARE Network re. Budget Proposal 24 - 28 7.5 Ministry of Municipal Affairs regarding May Regional Calls - Follow Up 2021-05-14 Ministry of Municipal Affairs re. May Regional Calls - Follow Up 8. PRESENTATIONS AND REPORTS 29 - 30 8.1 Change of Signing Authority (Report from Financial Services) Recommendation: THAT staff be authorized to add Mayor Dan Law and Nikki Best, Manager of Corporate Services, as signing authorities for the District of Tofino. 2021-05-25 RTC Change of Signing Authority 31 - 38 8.2 Zoning Bylaw Amendment: Shipping Containers (Report from Community Sustainability) Recommendation: THAT “District of Tofino Zoning Amendment Bylaw No. 1287, 2020” attached as Appendix 1 to the report titled “Zoning Bylaw Amendment: Shipping Containers” dated May 25th, 2021, be amended at second reading by: • Adding the following to Part 4.1.10: a. vi. Shipping containers shall not be stacked. c. Shipping containers must be enclosed by landscape screening. d. Shipping containers shall include ventilation as follows: i. One vent within 150 mm of the floor in the container door; ii. One vent within 150 mm of the top of the container on the opposite end from the door for cross ventilation; iii. Minimum size of vent is 300 mm x 300 mm for shipping containers 6 m or less in length; iv. Minimum size of vent is 500 mm x 500 mm for shipping containers greater than 6 m in length; and, v. Top vent must include a device (i.e. roof turbine) to generate a venturi effect during low wind speeds (must not be directed towards a structure); AND THAT “District of Tofino Zoning Amendment Bylaw No. 1287, 2020” attached as Appendix 1 to the report titled “Zoning Bylaw Amendment: Shipping Containers” dated May 25th, 2021, be read a second time as amended; AND THAT staff be authorized to waive the Public Hearing for “District of Tofino Zoning Amendment Bylaw No. 1287, 2020” and publish notices advising the public of the waiver. 2021-05-25 ZA RTC Shipping Containers 2021-05-25 ZA RTC Shipping Containers Appendix 1 39 - 51 8.3 Development Variance Permit - Tranfield - 603 Pfeiffer Crescent (Report from Community Sustainability) Recommendation: THAT Council APPROVE Development Variance Permit No. 06-21 to vary District of Tofino Zoning Bylaw No. 770, 1997 for LOT 10 DISTRICT LOT 115 CLAYOQUOT DISTRICT PLAN VIP59031 as follows: a. Vary Part 8.6 of the District of Tofino Zoning Bylaw No. 770, 1997 to increase the maximum permitted storeys for a principal dwelling in a R1 zone from two to three as shown on the proposed design attached as Exhibit “A” to DVP 06-21. 2021-05-25 - RTC-VP-Tranfield-603 Pfeiffer Crescent 2021-05-25 - RTC-VP-Tranfield-603 Pfeiffer Crescent - Appendix 1 2021-05-25 - RTC-VP-Tranfield-603 Pfeiffer Crescent - Appendix 2 2021-05-25 - RTC-VP-Tranfield-603 Pfeiffer Crescent - Appendix 3 May 25, 2021 Regular Council Agenda Page 2 of 113 52 - 104 8.4 Meeting Procedures Amendments (Report from Corporate Services) Recommendation: THAT “District of Tofino Meeting Procedures Amendment Bylaw No. 1229.02, 2021” attached as Appendix 2 to the report titled “Meeting Procedure Amendments” dated May 25, 2021, be introduced and read a first, second and third time; AND THAT staff be authorized to provide notice to the public in accordance with sections 94 and 124(3) of the Community Charter. 2021-05-25 RTC - Meeting Procedure Amendments 2021-05-25 RTC - Meeting Procedure Amendments - Appendix 1 2021-05-25 RTC - Meeting Procedure Amendments - Appendix 2 105 - 107 8.5 Events, Arts, Culture and Heritage (EACH) Committee Recommendation: THAT the minutes of the Events, Arts, Culture and Heritage Committee meeting held May 13, 2021 be received. Recommendation: THAT the Event, Arts, Culture and Heritage Advisory Committee recommend the following recipients for the 2021 Arts, Culture and Heritage Grant program, be awarded as follows: Clayoquot Action - $2500.00 Friends of Clayoquot Sound - $2500.00 Tofino Arts Council - $2500.00 Tofino Jazz Festival - $2500.00 Tofino Market - $2000.00 West Coast Winter Music Society - $2500.00 Wickaninnish Community School - $532.00 Recommendation: THAT the Event, Arts, Culture and Heritage Advisory Committee recommend the following recipients for the 2021 Event Support Grant program, be awarded as follows: Friends of Clayoquot Sounds - $2500.00 Tofino Arts Council - $2500.00 Tofino Community Food Initiative - $2500.00 Tofino Jazz Festival - $2500.00 Tofino Market - $2500.00 A Chef for the Future - $0.00 Recommendation: THAT a second call be put out for the Arts, Culture and Heritage grant program in 2021. Recommendation: THAT the remaining unallocated funds in the 2021 Event Support grant program be deferred and used in the Event Support grant program for 2022. 2021-05-13 EACH Committee - Minutes 9. BYLAWS 10. BUSINESS INITIATED BY COUNCIL MEMBERS 10.1 Committee and External Appointment Verbal Reports from Council Members (Standing Item) May 25, 2021 Regular Council Agenda Page 3 of 113 108 - 113 10.2 Notice of Motion from Councillor Thicke regarding Council Remuneration Bylaw Recommendation: THAT Council amend District of Tofino Council Remuneration Bylaw No. 1254, 2018, by replacing sec. 3.9, which states: "A reimbursement of up to $750 will be given to each Council Member for the purchase of a computer within the first two years of any four-year term, upon proof of purchase. After the first two years of any four year term, the reimbursement shall be provided on a prorated basis. Information technology services and maintenance of the computer will be at the Council Member’s expense." with "A reimbursement of up to $750 will be given to each Council Member for the purchase of a computer, at the beginning of their term on Council. Information technology services and maintenance of the computer will be at the Council Member’s expense." 2021-05-11- NOM - Council Remuneration Bylaw Amendment (Computer Reimbursement) 2021-05-11- NOM - Council Remuneration Bylaw Amendment - Appendix 1 11. UNFINISHED BUSINESS 12. QUESTION PERIOD Use the Q&A function in Zoom to sign up; staff will allow presenters to unmute (no video) for a maximum of 2 minutes. 13. CLOSED SESSION 13.1 Recommendation: THAT the meeting be closed to the public pursuant to sections 90(1)(c) of the Community Charter to discuss matters relating to: • employee relations [Addenda] 14. RECONVENE FROM CLOSED SESSION 15. ADJOURNMENT May 25, 2021 Regular Council Agenda Page 4 of 113 REGULAR MEETING DISTRICT OF TOFINO COUNCIL May 11, 2021 at 4:30 PM Via Zoom (www.tofino.ca/meetings) MINUTES PRESENT: Mayor Law Councillors Anderson, Challenger, Chalmers, Stere, Thicke Robert MacPherson, Chief Administrative Officer Nyla Attiana, Director of Financial Services Fraser Work, Director of Infrastructure and Public Works Nikki Best, Manager of Corporate Services Aaron Rodgers, Manager of Community Sustainability Brent Baker, Manager of Protective Services Press, Public ABSENT Councillor McMaster COUNCILLOR: 1. CALL MEETING TO ORDER 1.1 Mayor Law called the meeting to order at 4:30 p.m. and acknowledged that the District of Tofino operates within the Territory of the Tla-o-qui-aht First Nation. 1.2 Notice to attendees that the meeting is being video recorded and will be published on the District of Tofino's YouTube channel. 2. ADOPTION OF AGENDA Resolution No. 213/21 THAT the May 11, 2021 regular Council agenda be adopted. CARRIED UNANIMOUSLY 3. ADOPTION OF MINUTES 3.1 Minutes of the Regular Council Meeting held April 27, 2021 Resolution No. 214/21 THAT the minutes of the regular Council meeting held April 27, 2021 be adopted. CARRIED UNANIMOUSLY 3.2 Minutes of the Special Council Meeting held April 26, 2021 Resolution No.
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