Miami University Sports Medicine Staff Manual of Policies and Procedures Miami University Sports Medicine Staff Manual of Policies and Procedures
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MIAMI UNIVERSITY SPORTS MEDICINE STAFF MANUAL OF POLICIES AND PROCEDURES MIAMI UNIVERSITY SPORTS MEDICINE STAFF MANUAL OF POLICIES AND PROCEDURES TABLE OF CONTENTS 1. Mission Statement 2. Introduction 3. Pre-Participation Physical Examination 4. Student-Athlete Referral Protocol 5. Pre-Certification Information 6. Medication a. Athletically Related Injury or Illness b. Non-Athletically Related Injury or Illness c. Non-Prescription Medication (OTC) 7. Rehabilitation 8. MUSM Intranet System 9. Medical Records 10. Insurance Policy a. Non-Athletically Related Injuries b. Optical Care c. Dental Care 11. Concussion Policy a. MU Student Athlete Concussion Acknowledgement Form 12. Sickle Cell Trait Policy a. Sickle Cell Trait Student Athlete Waiver 13. Weather Policies a. Hot Weather and Heat Illness b. Lightening and Severe Weather c. Cold Weather 14. Eating Disorders and Concerns Policy 15. Body Composition/Weight Control Policy 16. Infectious Disease Policy\ 17. High School Senior Sports Specific Evaluation Policy 18. Emergency Action Plans 19. MU Institutional Substance Abuse Policy a. Protocol for Drug Testing 19. ADHD Documentation – Drug Testing Medical Exemption 20. Vacation Policy 21. Ordering and Receiving Supplies 22. Specific Administrative Duties 23. Sport Coverage Assignments MISSION STATEMENT The Miami University Sports Medicine Staff is committed to providing efficient, optimal healthcare to every student athlete, maximizing their intercollegiate experience in accordance with standards of practice set forth by state and federal guidelines. We strive to create a culture encouraging personal and professional development while maintaining positive professional relationships within Miami University and the Oxford Community. INTRODUCTION The Miami University Sports Medicine Department provides for the prevention, treatment and rehabilitation of athletic injuries under the direction of our team physicians and in particular the Director of Sports Medicine. The Yager Stadium athletic training room serves field hockey, softball, women's soccer, men's and women's track and field, men's and women's cross country and football. The Withrow athletic training room serves baseball, women's tennis, men’s golf, and also serves as the main rehabilitation center and is the location where morning treatments are held, unless other arrangements are made. The Millett Hall athletic training room serves men's and women's basketball, volleyball, dance and cheerleading teams. The Goggin Ice Arena athletic training room serves ice hockey and synchronized skating. The Recreational Sports Center serves as the treatments site for men’s and women’s swimming and diving during competitions. Specific hours for each facility are posted at the entrance doors. Although each athletic training room serves specific sports it should be noted that any athlete is welcome in any of the athletic training facilities. PRE-PARTICIPATION PHYSICAL EXAMINATION A. All student athletes, new and returning, will receive a pre-participation physical examination by our staff and team physicians prior to participation. The physicals include height/weight, blood pressure/pulse, a functional movement screen, comprised of 7 different tests, heart and lung screening, and an orthopedic examination. All athletes must be cleared for participation by one of our team physicians in order to participate. Fall sports will have physicals prior to their pre-season practices, with all other sports coming to Mass Physicals done during the first week of classes. B. New student athletes: In addition to getting a pre-participation physical examination, all forms required by the Sports Medicine Office; including the health appraisal, medical history, family history, all 4 waiver forms and the insurance questionnaire must be completed and on file prior to their pre-participation physical examination. Also, Sickle Cell Trait Education/Testing and Baseline Concussion Testing (Football/Men’s and Women’s Basketball/Ice Hockey/Soccer/Men’s and Women’s Diving/Softball/Baseball/Field Hockey/Men’s and Women’s Pole Vaulters are conducted during this time. When there is past history of orthopedic injury and/or general medical condition all pertinent medical information (physician notes, diagnostic testing results, rehabilitation notes, lab work results, etc.) MUST be submitted to Miami University Sports Medicine prior to pre-participation physical examination or PPE will not be administered. C. Returning student athletes: All returning student athletes shall have on file the current health appraisal, all 4 waiver forms and insurance forms required by the Sports Medicine Office prior to their pre-participation physical examination. Any and all orthopedic injuries and/or general medical conditions that occur during times that student-athletes are not on campus must be reported to the Miami Sports Medicine Staff prior to PPE. When an orthopedic injury and/or general medical condition occurs during summer break times all pertinent medical information (physician notes, diagnostic testing results, rehabilitation notes, lab work results, etc.) all information MUST be submitted to Miami University Sports Medicine prior to pre-participation physical examination or PPE will not be administered. D. Tryouts: All student athletes participating in an open try-out must complete all requirements under category B (new student athletes), sickle cell trait education/testing, baseline concussion testing (upon decision of acceptance into program) and including a pre-participation physical examination by a team physician/approved outside physician before they are allowed to try-out. Cheerleading/Dance Team (High school seniors/Miami Students) Try-Out participants must sign a MU Tryout Waiver, Health History Form and submit proof (documentation signed by a physician) of a Pre-Participation Physical Examination within one year of try-out date. E. Exit Physical Examination: All student-athletes will be administered an Exit Physical Examination upon the end of their eligibility or participation (cut from team/quits team, etc.) with an athletic program by a Miami University Sports Medicine Team Physician. Also, each year MU student-athletes will be informed about the importance of Exit Physical Examinations via an acknowledgement form – Declaration of Medical Conditions (see below). At the time of the Exit PPE a plan of action will be determined by Team Physician and Student-Athlete to resolve any reported medical conditions (orthopedic or general medical conditions). A reporting form and waiver will be completed and signed by the student-athlete and Miami University Sports Medicine Staff to acknowledge the current medical conditions/injuries and plan of action to resolve such conditions/injuries. If a student-athlete is absent from the scheduled exit physical examination, contact will be made by a MUSM Staff member via email and/or mail of the below letter to reschedule the appointment. In case a student-athlete does not reschedule the exit physical exam the letter clearly states that Miami University Sports Medicine and Miami University is not financially responsible for future medical bills that maybe accrued. See exit physical waiver/form, Declaration of Medical Condition and student-athlete absence exit PPE letter are below. Miami University Intercollegiate Athletics Exit Questionnaire Name: ___________________________________ Home Address:_________________________________ Sport: ______________________________________ ___________________________________ Academic Year: _______________________________ Phone: (_____) ________________________________ I am completing my Intercollegiate Athletic participation at Miami University with no known or suspected medical conditions or injuries which occurred as a result of my participation in Intercollegiate Athletics at Miami University. I do not wish to follow up with a physician regarding any physical ailments. I am completing my Intercollegiate Athletic participation at Miami University, and I wish to declare the following medical conditions and injuries which occurred as a direct result of my participation in Intercollegiate Athletics at Miami University. I will continue with my rehabilitation/treatment protocol as outlined by my medical professional. 1._______________________________________ 2._______________________________________ I am completing my Intercollegiate Athletic participation at Miami University, and I wish to declare the following medical conditions and injuries which occurred as a direct result of my participation in Intercollegiate Athletics at Miami University. My medical condition or injury has not been evaluated by a medical professional. I understand that I am entitled to have these injuries/conditions reviewed for evaluation and diagnosis by a medical professional at Miami University until the end of the academic year in which I have exhausted my athletic eligibility. It is up to me to contact the Director of Sports Medicine to make arrangements for the medical evaluation. 1._______________________________________ 2._______________________________________ I understand that if I fail to seek medical treatment before the end of the academic year and/or athletic competitive season (whichever is later) in which I have exhausted my athletic eligibility that I release Miami University from any and all responsibility or liability for all known and suspected injuries/medical conditions which occurred as a result of my participation in Intercollegiate Athletics at