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Agenda Tuesday, February 3, 2015 7:00 PM SUPERVISOR William J. Fountain BOARD OF TRUSTEES CLERK Larry Ciofu 2655 Clark Road TREASURER Hartland, Michigan 48353 Kathleen A. Horning (810) 632-7498 Office TRUSTEES (810) 632-6950 Fax Joseph W. Colaianne Matthew J. Germane Glenn E. Harper Joseph M. Petrucci Board Regular Meeting Agenda Tuesday, February 3, 2015 7:00 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Meeting Agenda 5. Call to the Public 6. Approval of Consent Agenda a. Approve Payment of Bills b. Approve Post Audit of Disbursements Between Board Meetings c. Board of Trustees - Regular Meeting - Jan 6, 2015 7:00 PM d. Board of Trustees - Special Meeting - Jan 20, 2015 5:15 PM e. Board of Trustees - Regular Meeting - Jan 20, 2015 7:00 PM f. Appoint Michael Murphy Alternate to Zoning Board of Appeals (to 12/31/17) g. Authorize Supervisor to Sign Hartland Village Drain Agreement 7. Pending Business 8. New Business 9. Board Reports 10. Manager's Report 11. Information / Discussion a. 2015-2020 Parks Master Plan Draft b. FY16 & FY17 Budget Recommendations 12. Adjournment Hartland Township Page 1 Updated 2/12/2015 11:07 AM 6.a Hartland Township Board of Trustees Meeting Agenda Memorandum Submitted By: Susan Case Subject: Approve Payment of Bills Date: January 28, 2015 Recommended Action Move to approve the bills as presented for payment. Discussion Bills presented total $24,354.45. The bills are available in the Finance office for review. Financial Impact All expenses are covered under the adopted 2014-2015 budget. Attachments Bills for 02.03.15 (PDF) Packet Pg. 2 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 1/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount ALLSTAR ALLSTAR ALARM LLC 02/01/2015 160193 FOA 2/1/15 - 4/30/15 TOWNSHIP HALL MONITORING 34197 8345 MAIN STREET 02/03/2015 N 549.00 01/15/2015 WHITMORE LAKE MI, 48189 / / 0.0000 N 0.00 02/03/2015 Y 549.00 Open GL NUMBER DESCRIPTION AMOUNT 101-265-801.000 CONTRACTED SERVICES 549.00 VENDOR TOTAL: 549.00 COFEE COFFEE BREAK SERVICES, INC 01/21/2015 75883 FOA 1/21/15 COFFEE DELIVERY 34204 2256 DIXIE HIGHWAY 02/03/2015 N 75.00 01/21/2015 WATERFORD MI, 48328 / / 0.0000 N 0.00 02/03/2015 N 75.00 Open GL NUMBER DESCRIPTION AMOUNT 101-299-727.000 SUPPLIES & POSTAGE 75.00 VENDOR TOTAL: 75.00 COMCAST COMCAST CABLE 01/14/2015 011415 FOA JANUARY 2015 CABLE/INTERNET 34205 P.O. BOX 7500 02/03/2015 N 171.40 01/14/2015 SOUTHEASTERN PA, 19398-7500 / / 0.0000 N 0.00 02/03/2015 N 171.40 Open GL NUMBER DESCRIPTION AMOUNT 101-258-805.000 INTERNET FEES 102.85 101-577-806.000 CABLE TV FEES 68.55 171.40 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) VENDOR TOTAL: 171.40 0070 DTE ENERGY 01/21/2015 012115 FOA DEC 2014 EMERGENCY SIRENS/HERO CTR 34212 P.O BOX 740786 02/03/2015 N 282.61 CINCINNATI 01/21/2015 OH, 45274-0786 / / 0.0000 N 0.00 02/03/2015 N 282.61 Open GL NUMBER DESCRIPTION AMOUNT 101-265-920.002 UTILITIES - ELECTRIC 252.07 Packet Pg. 3 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 2/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 206-000-920.002 UTILITIES - ELECTRIC 30.54 282.61 VENDOR TOTAL: 282.61 0071 DTE ENERGY-STREET LIGHTS 01/28/2015 6953076 FOA DEC 2014 MILLPOINTE STREETLIGHTS 34213 02/03/2015 N 1,321.76 P.O. BOX 630795 12/31/2014 CINCINNATI OH, 45263-0795 / / 0.0000 N 0.00 02/03/2015 N 1,321.76 Open GL NUMBER DESCRIPTION AMOUNT 101-448-921.000 STREET LIGHTS 1,060.92 701-000-290.400 MILPOINT STREET LIGHT ESCROW 260.84 1,321.76 VENDOR TOTAL: 1,321.76 FIDLAR FIDLAR TECHNOLOGIES, INC 01/22/2015 R220566-IN FOA MINUTE BOOK PAPER 34207 PO BOX 3333 02/03/2015 N 86.39 01/22/2015 ROCK ISLAND IL, 61204-3333 / / 0.0000 N 0.00 02/03/2015 N 86.39 Open GL NUMBER DESCRIPTION AMOUNT 101-215-727.000 SUPPLIES & POSTAGE 86.39 VENDOR TOTAL: 86.39 FIRSTIMPRE FIRST IMPRESSION PRINT & MARKETING 01/14/2015 60360 FOA #250 BUSINESS MAILERS 34148 2020 EAST GRAND RIVER AVE 02/03/2015 N 554.64 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) 01/14/2015 HOWELL MI, 48843 / / 0.0000 N 0.00 02/03/2015 N 554.64 Open GL NUMBER DESCRIPTION AMOUNT 101-577-900.000 PRINTING & PUBLICATIONS 554.64 VENDOR TOTAL: 554.64 FIVESTAR FIVE STAR SIGNS, INC. 01/08/2015 12323 FOA FULL COLOR PRINTED BANNERS 34156 10099 BERGIN RD, BLDG D 02/03/2015 N Packet800.00 Pg. 4 01/08/2015 HOWELL MI, 48843 / / 0.0000 N 0.00 02/03/2015 N 800.00 Open GL NUMBER DESCRIPTION AMOUNT 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 3/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount FIVESTAR FIVE STAR SIGNS, INC. Due01/08/2015 Date 12323 1099FOA FULL COLOR PRINTED BANNERSNet Amount 34156 10099 BERGIN RD, BLDG D 02/03/2015 N 800.00 01/08/2015 HOWELL MI, 48843 / / 0.0000 N 0.00 02/03/2015 N 800.00 Open GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 800.00 VENDOR TOTAL: 800.00 5888 FOSTER, SWIFT, COLLINS & SMITH 12/31/2014 664022 FOA DECEMBER 2014 LEGAL SERVICES 34158 313 S. WASHINGTON SQUARE 02/03/2015 N 2,302.77 01/14/2015 LANSING MI, 48933-2193 / / 0.0000 N 0.00 02/03/2015 Y 2,302.77 Open GL NUMBER DESCRIPTION AMOUNT 101-209-826.000 LEGAL FEES 360.00 101-400-826.000 LEGAL FEES 270.00 590-595-826.000 LEGAL FEES 1,129.50 536-000-826.000 LEGAL FEES 135.00 590-000-826.000 LEGAL FEES 92.79 101-253-826.000 LEGAL FEES 0.48 101-101-826.000 LEGAL FEES 315.00 2,302.77 VENDOR TOTAL: 2,302.77 HUBBELROTH HUBBELL, ROTH & CLARK, INC. 01/09/2015 133809 FOA KFC SPECIAL USE REVIEW 12/27/14 34152 PO BOX 824 02/03/2015 N 750.00 01/09/2015 BLOOMFIELD HILLS MI, 48303-0824 / / 0.0000 N 0.00 02/03/2015 Y 750.00 Open Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) GL NUMBER DESCRIPTION AMOUNT 101-400-801.002 CONSULTING - SITE REVIEWS 750.00 HUBBELROTH HUBBELL, ROTH & CLARK, INC. 01/09/2015 133810 FOA TACO BELL AS BUILT PLAN REVIEW 12/27/14 34151 PO BOX 824 02/03/2015 N 217.06 01/09/2015 BLOOMFIELD HILLS MI, 48303-0824 / / 0.0000 N 0.00 02/03/2015 Y 217.06 Open GL NUMBER DESCRIPTION AMOUNT 702-000-290.042 SUNDANCE (TACO BELL) ESCROW 217.06 Packet Pg. 5 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 4/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount HUBBELROTH HUBBELL, ROTH & CLARK, INC. 01/09/2015 133811 FOA TOWN & COUNTRY VET CLINIC ADMIN REVIEW 12/27/14 34153 PO BOX 824 02/03/2015 N 1,998.16 01/09/2015 BLOOMFIELD HILLS MI, 48303-0824 / / 0.0000 N 0.00 02/03/2015 Y 1,998.16 Open GL NUMBER DESCRIPTION AMOUNT 702-000-290.049 TOWN&COUNTRY ANIMAL CLINIC CONSTRPLANREV 1,998.16 VENDOR TOTAL: 2,965.22 3366 I.M.C. PRODUCTS 01/15/2015 1904 FOA PC/ZBA NAME PLATES 34159 02/03/2015 N 120.00 P.O. BOX 245 01/15/2015 HARTLAND MI, 48353 / / 0.0000 N 0.00 02/03/2015 N 120.00 Open GL NUMBER DESCRIPTION AMOUNT 101-400-727.000 SUPPLIES & POSTAGE 120.00 VENDOR TOTAL: 120.00 WICKMAN JAMES WICKMAN 01/14/2015 011415 FOA MEAL PER DIEMS FOR DEC 2014 34150 02/03/2015 N 57.63 01/14/2015 , / / 0.0000 N 0.00 02/03/2015 N 57.63 Open GL NUMBER DESCRIPTION AMOUNT 101-172-957.000 EDUCATION/TRAINING/CONVENTION 57.63 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) VENDOR TOTAL: 57.63 1120 KIZCAM 01/26/2015 15915 FOA #10 SIZE ENVELOPES (1500) 34211 3280 W GRAND RIVER 02/03/2015 N 144.31 01/26/2015 HOWELL MI, 48855 / / 0.0000 N 0.00 02/03/2015 Y 144.31 Open GL NUMBER DESCRIPTION AMOUNT 101-299-727.000 SUPPLIES & POSTAGE 144.31 Packet Pg.
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