Agenda Tuesday, February 3, 2015 7:00 PM

SUPERVISOR William J. Fountain

BOARD OF TRUSTEES CLERK Larry Ciofu

2655 Clark Road TREASURER Hartland, Michigan 48353 Kathleen A. Horning (810) 632-7498 Office TRUSTEES (810) 632-6950 Fax Joseph W. Colaianne Matthew J. Germane Glenn E. Harper Joseph M. Petrucci Board Regular Meeting Agenda Tuesday, February 3, 2015 7:00 PM

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Meeting Agenda

5. Call to the Public

6. Approval of Consent Agenda a. Approve Payment of Bills b. Approve Post Audit of Disbursements Between Board Meetings c. Board of Trustees - Regular Meeting - Jan 6, 2015 7:00 PM d. Board of Trustees - Special Meeting - Jan 20, 2015 5:15 PM e. Board of Trustees - Regular Meeting - Jan 20, 2015 7:00 PM f. Appoint Michael Murphy Alternate to Zoning Board of Appeals (to 12/31/17) g. Authorize Supervisor to Sign Hartland Village Drain Agreement

7. Pending Business

8. New Business

9. Board Reports

10. Manager's Report

11. Information / Discussion a. 2015-2020 Parks Master Plan Draft b. FY16 & FY17 Budget Recommendations

12. Adjournment

Hartland Township Page 1 Updated 2/12/2015 11:07 AM 6.a

Hartland Township Board of Trustees Meeting Agenda Memorandum

Submitted By: Susan Case

Subject: Approve Payment of Bills

Date: January 28, 2015

Recommended Action

Move to approve the bills as presented for payment.

Discussion

Bills presented total $24,354.45. The bills are available in the Finance office for review.

Financial Impact

All expenses are covered under the adopted 2014-2015 budget.

Attachments

Bills for 02.03.15 (PDF)

Packet Pg. 2 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 1/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount ALLSTAR ALLSTAR ALARM LLC 02/01/2015 160193 FOA 2/1/15 - 4/30/15 TOWNSHIP HALL MONITORING 34197 8345 MAIN STREET 02/03/2015 N 549.00 01/15/2015 WHITMORE LAKE MI, 48189 / / 0.0000 N 0.00 02/03/2015 Y 549.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-265-801.000 CONTRACTED SERVICES 549.00

VENDOR TOTAL: 549.00 COFEE COFFEE BREAK SERVICES, INC 01/21/2015 75883 FOA 1/21/15 COFFEE DELIVERY 34204 2256 DIXIE HIGHWAY 02/03/2015 N 75.00 01/21/2015 WATERFORD MI, 48328 / / 0.0000 N 0.00 02/03/2015 N 75.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-299-727.000 SUPPLIES & POSTAGE 75.00

VENDOR TOTAL: 75.00 COMCAST COMCAST CABLE 01/14/2015 011415 FOA JANUARY 2015 CABLE/INTERNET 34205 P.O. BOX 7500 02/03/2015 N 171.40 01/14/2015 SOUTHEASTERN PA, 19398-7500 / / 0.0000 N 0.00 02/03/2015 N 171.40 Open

GL NUMBER DESCRIPTION AMOUNT 101-258-805.000 INTERNET FEES 102.85 101-577-806.000 CABLE TV FEES 68.55 171.40 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills)

VENDOR TOTAL: 171.40 0070 DTE ENERGY 01/21/2015 012115 FOA DEC 2014 EMERGENCY SIRENS/HERO CTR 34212 P.O BOX 740786 02/03/2015 N 282.61 CINCINNATI 01/21/2015 OH, 45274-0786 / / 0.0000 N 0.00 02/03/2015 N 282.61 Open

GL NUMBER DESCRIPTION AMOUNT 101-265-920.002 UTILITIES - ELECTRIC 252.07 Packet Pg. 3 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 2/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 206-000-920.002 UTILITIES - ELECTRIC 30.54 282.61

VENDOR TOTAL: 282.61 0071 DTE ENERGY-STREET LIGHTS 01/28/2015 6953076 FOA DEC 2014 MILLPOINTE STREETLIGHTS 34213 02/03/2015 N 1,321.76 P.O. BOX 630795 12/31/2014 CINCINNATI OH, 45263-0795 / / 0.0000 N 0.00 02/03/2015 N 1,321.76 Open

GL NUMBER DESCRIPTION AMOUNT 101-448-921.000 STREET LIGHTS 1,060.92 701-000-290.400 MILPOINT STREET LIGHT ESCROW 260.84 1,321.76

VENDOR TOTAL: 1,321.76 FIDLAR FIDLAR TECHNOLOGIES, INC 01/22/2015 R220566-IN FOA MINUTE BOOK PAPER 34207 PO BOX 3333 02/03/2015 N 86.39 01/22/2015 ROCK ISLAND IL, 61204-3333 / / 0.0000 N 0.00 02/03/2015 N 86.39 Open

GL NUMBER DESCRIPTION AMOUNT 101-215-727.000 SUPPLIES & POSTAGE 86.39

VENDOR TOTAL: 86.39 FIRSTIMPRE FIRST IMPRESSION PRINT & MARKETING 01/14/2015 60360 FOA #250 BUSINESS MAILERS 34148 2020 EAST GRAND RIVER AVE 02/03/2015 N 554.64 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) 01/14/2015 HOWELL MI, 48843 / / 0.0000 N 0.00 02/03/2015 N 554.64 Open

GL NUMBER DESCRIPTION AMOUNT 101-577-900.000 PRINTING & PUBLICATIONS 554.64

VENDOR TOTAL: 554.64 FIVESTAR FIVE STAR SIGNS, INC. 01/08/2015 12323 FOA FULL COLOR PRINTED BANNERS 34156 10099 BERGIN RD, BLDG D 02/03/2015 N Packet800.00 Pg. 4 01/08/2015 HOWELL MI, 48843 / / 0.0000 N 0.00 02/03/2015 N 800.00 Open

GL NUMBER DESCRIPTION AMOUNT 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 3/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount FIVESTAR FIVE STAR SIGNS, INC. Due01/08/2015 Date 12323 1099FOA FULL COLOR PRINTED BANNERSNet Amount 34156 10099 BERGIN RD, BLDG D 02/03/2015 N 800.00 01/08/2015 HOWELL MI, 48843 / / 0.0000 N 0.00 02/03/2015 N 800.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 800.00

VENDOR TOTAL: 800.00 5888 FOSTER, SWIFT, COLLINS & SMITH 12/31/2014 664022 FOA DECEMBER 2014 LEGAL SERVICES 34158 313 S. WASHINGTON SQUARE 02/03/2015 N 2,302.77 01/14/2015 LANSING MI, 48933-2193 / / 0.0000 N 0.00 02/03/2015 Y 2,302.77 Open

GL NUMBER DESCRIPTION AMOUNT 101-209-826.000 LEGAL FEES 360.00 101-400-826.000 LEGAL FEES 270.00 590-595-826.000 LEGAL FEES 1,129.50 536-000-826.000 LEGAL FEES 135.00 590-000-826.000 LEGAL FEES 92.79 101-253-826.000 LEGAL FEES 0.48 101-101-826.000 LEGAL FEES 315.00 2,302.77

VENDOR TOTAL: 2,302.77 HUBBELROTH HUBBELL, ROTH & CLARK, INC. 01/09/2015 133809 FOA KFC SPECIAL USE REVIEW 12/27/14 34152 PO BOX 824 02/03/2015 N 750.00 01/09/2015 BLOOMFIELD HILLS MI, 48303-0824 / / 0.0000 N 0.00 02/03/2015 Y 750.00 Open Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills)

GL NUMBER DESCRIPTION AMOUNT 101-400-801.002 CONSULTING - SITE REVIEWS 750.00

HUBBELROTH HUBBELL, ROTH & CLARK, INC. 01/09/2015 133810 FOA TACO BELL AS BUILT PLAN REVIEW 12/27/14 34151 PO BOX 824 02/03/2015 N 217.06 01/09/2015 BLOOMFIELD HILLS MI, 48303-0824 / / 0.0000 N 0.00 02/03/2015 Y 217.06 Open

GL NUMBER DESCRIPTION AMOUNT 702-000-290.042 SUNDANCE (TACO BELL) ESCROW 217.06 Packet Pg. 5 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 4/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount

HUBBELROTH HUBBELL, ROTH & CLARK, INC. 01/09/2015 133811 FOA TOWN & COUNTRY VET CLINIC ADMIN REVIEW 12/27/14 34153 PO BOX 824 02/03/2015 N 1,998.16 01/09/2015 BLOOMFIELD HILLS MI, 48303-0824 / / 0.0000 N 0.00 02/03/2015 Y 1,998.16 Open

GL NUMBER DESCRIPTION AMOUNT 702-000-290.049 TOWN&COUNTRY ANIMAL CLINIC CONSTRPLANREV 1,998.16

VENDOR TOTAL: 2,965.22 3366 I.M.C. PRODUCTS 01/15/2015 1904 FOA PC/ZBA NAME PLATES 34159 02/03/2015 N 120.00 P.O. BOX 245 01/15/2015 HARTLAND MI, 48353 / / 0.0000 N 0.00 02/03/2015 N 120.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-400-727.000 SUPPLIES & POSTAGE 120.00

VENDOR TOTAL: 120.00 WICKMAN JAMES WICKMAN 01/14/2015 011415 FOA MEAL PER DIEMS FOR DEC 2014 34150 02/03/2015 N 57.63 01/14/2015 , / / 0.0000 N 0.00 02/03/2015 N 57.63 Open

GL NUMBER DESCRIPTION AMOUNT 101-172-957.000 EDUCATION/TRAINING/CONVENTION 57.63

Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) VENDOR TOTAL: 57.63 1120 KIZCAM 01/26/2015 15915 FOA #10 SIZE ENVELOPES (1500) 34211 3280 W GRAND RIVER 02/03/2015 N 144.31 01/26/2015 HOWELL MI, 48855 / / 0.0000 N 0.00 02/03/2015 Y 144.31 Open

GL NUMBER DESCRIPTION AMOUNT 101-299-727.000 SUPPLIES & POSTAGE 144.31

Packet Pg. 6 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 5/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount VENDOR TOTAL: 144.31 1526 MCKENNA ASSOCIATES, INC. 01/13/2015 011315 FOA DEC 2014 PARKS & REC MASTER PLAN 34201 235 EAST MAIN STREET SUITE 105 02/03/2015 N 2,184.00 01/13/2015 NORTHVILLE MI, 48167 / / 0.0000 N 0.00 02/03/2015 Y 2,184.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 2,184.00

VENDOR TOTAL: 2,184.00 MACEO MI ASSOC. CODE ENFORCEMENT OFFICERS 01/15/2015 011515 FOA 2015 ANNUAL DUES 34160 C/O JEANNIE NILAND - CITY OF NOVI 02/03/2015 N 60.00 45175 TEN MILE ROAD 01/15/2015 NOVI MI, 48375 / / 0.0000 N 0.00 02/03/2015 N 60.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-400-957.000 EDUCATION/TRAINING/CONVENTION 60.00

VENDOR TOTAL: 60.00 MAP MICHIGAN ASSOC OF PLANNING 01/20/2015 21475 FOA PART TIME ZONING INSPECTOR PUBLICATION 34199 1919 WEST STADIUM BLVD, STE 4 02/03/2015 N 75.00 01/20/2015 ANN ARBOR MI, 48103 / / 0.0000 N 0.00 02/03/2015 N 75.00 Open

GL NUMBER DESCRIPTION AMOUNT

101-400-900.000 75.00 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills)

VENDOR TOTAL: 75.00 MSUSLGP MICHIGAN STATE UNIVERSITY 01/22/2015 2017 FOA 2015 SUBSCRIPTION - MI LOCAL GOV'T BENCHMARKING CONSORTIUM 34219 ROSA SOLIZ 02/03/2015 N 550.00 NCRCRD - AGRICULTURE HALL 01/22/2015 EAST LANSING MI, 48824-1039 / / 0.0000 N 0.00 02/03/2015 N 550.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-172-804.000 MEMBERSHIP & DUES 550.00 Packet Pg. 7 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 6/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount

VENDOR TOTAL: 550.00 1180 PETER'S TRUE VALUE HARDWARE 01/18/2015 23234 FOA WINTERFEST SIGNS 34189 3455 W. HIGHLAND ROAD 02/03/2015 N 75.22 01/18/2015 MILFORD MI, 48380 / / 0.0000 N 0.00 02/03/2015 Y 75.22 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 75.22

1180 PETER'S TRUE VALUE HARDWARE 01/18/2015 23236 FOA RETURN - WINTERFEST SIGNS 34190 3455 W. HIGHLAND ROAD 02/03/2015 N (39.10) 01/18/2015 MILFORD MI, 48380 / / 0.0000 N 0.00 02/03/2015 Y (39.10) Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES (39.10)

1180 PETER'S TRUE VALUE HARDWARE 01/18/2015 23237 FOA WINTERFEST SIGNS 34191 3455 W. HIGHLAND ROAD 02/03/2015 N 38.96 01/18/2015 MILFORD MI, 48380 / / 0.0000 N 0.00 02/03/2015 Y 38.96 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 38.96

1180 PETER'S TRUE VALUE HARDWARE 01/22/2015 23298 FOA TARP COVER 34208 3455 W. HIGHLAND ROAD 02/03/2015 N 34.99

01/22/2015 MILFORD MI, 48380 / / 0.0000 N 0.00 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) 02/03/2015 N 34.99 Open

GL NUMBER DESCRIPTION AMOUNT 101-265-740.000 OPERATING SUPPLIES 34.99

VENDOR TOTAL: 110.07 1600 PETTY CASH (TREASURER) 01/27/2015 012715 FOA 1/27/15 PETTY CASH REIMBURSEMENT 34215 02/03/2015 N 40.78 01/27/2015 , / / 0.0000 N 0.00 02/03/2015 N Packet40.78 Pg. 8 Open

GL NUMBER DESCRIPTION AMOUNT 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 7/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice1600 Date City/State/ZipPETTY CASH (TREASURER) Disc.01/27/2015 Date Disc.012715 % SepFOA CK 1/27/15 PETTY CASH REIMBURSEMENTDiscount 34215 Due02/03/2015 Date 1099N Net Amount40.78 01/27/2015 , / / 0.0000 N 0.00 02/03/2015 N 40.78 Open

GL NUMBER DESCRIPTION AMOUNT 101-101-957.000 EDUCATION/TRAINING/CONVENTION 15.00 101-101-727.000 SUPPLIES & POSTAGE 15.85 101-172-957.000 EDUCATION/TRAINING/CONVENTION 7.95 101-172-727.000 SUPPLIES & POSTAGE 1.98 40.78

VENDOR TOTAL: 40.78 PNC PNC BANK 01/05/2015 010515 FOA JAN 2015 LUNCH/LEARN - B. FOUNTAIN 34171 P.O. BOX 856177 02/03/2015 N 15.00 01/05/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 15.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-101-804.000 MEMBERSHIP & DUES 15.00

PNC PNC BANK 01/06/2015 010615 FOA JAN 2015 LUNCH/LEARN M. GERMANE 34172 P.O. BOX 856177 02/03/2015 N 15.00 01/06/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 15.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-101-804.000 MEMBERSHIP & DUES 15.00

PNC PNC BANK 01/08/2015 010815 FOA VIDEO EQUIPMENT 34162 P.O. BOX 856177 02/03/2015 N 826.90 01/08/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) 02/03/2015 N 826.90 Open

GL NUMBER DESCRIPTION AMOUNT 577-000-970.000 CAPITAL OUTLAY 826.90

PNC PNC BANK 01/12/2015 011215 FOA APPRAISAL INSTITUTE COURSES 34179 P.O. BOX 856177 02/03/2015 N 150.00 01/12/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 150.00 Open Packet Pg. 9

GL NUMBER DESCRIPTION AMOUNT 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 8/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID VendorPNC Code VendorPNC BANK name Post01/12/2015 Date Invoice011215 BankFOA InvoiceAPPRAISAL Description INSTITUTE COURSES Ref34179 # AddressP.O. BOX 856177 CK02/03/2015 Run Date PO HoldN Gross 150.00Amount Invoice01/12/2015 Date City/State/ZipLOUISVILLE KY, 40285-6177 Disc. / /Date Disc.0.0000 % SepN CK Discount0.00 Due02/03/2015 Date 1099N Net 150.00Amount Open

GL NUMBER DESCRIPTION AMOUNT 101-209-957.000 EDUCATION/TRAINING/CONVENTION 150.00

PNC PNC BANK 01/17/2015 011715 FOA 2015 MMTA DUES - HORNING & SHOLLACK 34175 P.O. BOX 856177 02/03/2015 N 100.00 01/17/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 100.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-253-804.000 MEMBERSHIP & DUES 100.00

PNC PNC BANK 01/31/2015 013115 FOA WINTERFEST LIGHTS 34218 P.O. BOX 856177 02/03/2015 N 1,000.00 01/31/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 1,000.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 1,000.00

PNC PNC BANK 01/08/2015 1032243665 FOA VIDEO EQUIPMENT 34173 P.O. BOX 856177 02/03/2015 N 5,352.89 01/08/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 5,352.89 Open

GL NUMBER DESCRIPTION AMOUNT 577-000-970.000 CAPITAL OUTLAY 5,352.89

PNC PNC BANK 12/18/2014 121814 FOA DEC 2014 INDESIGN CREATIVE CLOUD SUBSCRIPTION

34161 P.O. BOX 856177 02/03/2015 N 49.99 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) 12/18/2014 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 49.99 Open

GL NUMBER DESCRIPTION AMOUNT 577-000-946.000 PEG SERVER & SOFTWARE RENTAL 49.99

PNC PNC BANK 01/02/2015 1375226870 FOA BUTTON DOWN COLLAR SHIRTS/SWEATER VEST 34170 P.O. BOX 856177 02/03/2015 N 56.77 01/02/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 56.77 Open Packet Pg. 10

GL NUMBER DESCRIPTION AMOUNT 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 9/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description RefPNC # AddressPNC BANK CK01/02/2015 Run Date PO1375226870 HoldFOA BUTTON DOWN COLLAR SHIRTS/SWEATERGross Amount VEST Invoice34170 Date City/State/ZipP.O. BOX 856177 Disc.02/03/2015 Date Disc. % SepN CK Discount56.77 01/02/2015 LOUISVILLE KY, 40285-6177 Due / Date / 0.0000 1099N Net Amount0.00 02/03/2015 N 56.77 Open

GL NUMBER DESCRIPTION AMOUNT 101-172-727.000 SUPPLIES & POSTAGE 56.77

PNC PNC BANK 01/14/2015 14125 FOA WINTERFEST WOLUNTEER ID'S 34166 P.O. BOX 856177 02/03/2015 N 15.52 01/14/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 15.52 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 15.52

PNC PNC BANK 01/11/2015 14854 FOA SUPPLIES FOR WINTERFEST SIGNS 34165 P.O. BOX 856177 02/03/2015 N 238.77 01/11/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 238.77 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 238.77

PNC PNC BANK 01/10/2015 15935742 FOA SUPPLIES FOR WINTERFEST SIGNS 34164 P.O. BOX 856177 02/03/2015 N 20.55 01/10/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 20.55 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 20.55

PNC PNC BANK 12/22/2014 28374 FOA STAFFING IN NORTH AMERICAN ASSESSMENTAttachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) OFFICES 2013 DATA 34169 P.O. BOX 856177 02/03/2015 N 75.00 12/22/2014 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 75.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-172-957.000 EDUCATION/TRAINING/CONVENTION 75.00

PNC PNC BANK 01/12/2015 48958 FOA HOWELL AREA CHAMBER OF COMMERCE 34174 P.O. BOX 856177 02/03/2015 N 30.00 01/12/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N Packet 30.00Pg. 11 Open

GL NUMBER DESCRIPTION AMOUNT 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 10/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount InvoicePNC Date City/State/ZipPNC BANK Disc.01/12/2015 Date Disc.48958 % SepFOA CK HOWELL AREA CHAMBER OF COMMERCEDiscount 34174 P.O. BOX 856177 Due02/03/2015 Date 1099N Net Amount30.00 01/12/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 30.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-172-957.000 EDUCATION/TRAINING/CONVENTION 30.00

PNC PNC BANK 12/31/2014 531306 FOA SALES TAX CREDIT ON PREVIOUS INVOICE 34177 P.O. BOX 856177 02/03/2015 N (70.87) 12/31/2014 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N (70.87) Open

GL NUMBER DESCRIPTION AMOUNT 539-000-930.000 REPAIRS & MAINTENANCE (70.87)

PNC PNC BANK 12/31/2014 531307 FOA SALES TAX CREDIT ON PREVIOUS INVOICE 34178 P.O. BOX 856177 02/03/2015 N (70.96) 12/31/2014 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N (70.96) Open

GL NUMBER DESCRIPTION AMOUNT 539-000-930.000 REPAIRS & MAINTENANCE (70.96)

PNC PNC BANK 01/02/2015 531892 FOA HYDRANT TAGS 34188 P.O. BOX 856177 02/03/2015 N 192.70 01/02/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 192.70 Open

GL NUMBER DESCRIPTION AMOUNT 539-000-930.000 REPAIRS & MAINTENANCE 192.70

Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) PNC PNC BANK 01/14/2015 57691 FOA WINTERFEST SIGN POSTS 34167 P.O. BOX 856177 02/03/2015 N 84.90 01/14/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 84.90 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 84.90

PNC PNC BANK 01/17/2015 71604 FOA WINTERFEST SIGNS 34192 P.O. BOX 856177 02/03/2015 N 24.97 01/17/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N Packet Pg.0.00 12 02/03/2015 N 24.97 Open

GL NUMBER DESCRIPTION AMOUNT 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 11/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount PNC PNC BANK Due01/17/2015 Date 71604 1099FOA WINTERFEST SIGNS Net Amount 34192 P.O. BOX 856177 02/03/2015 N 24.97 01/17/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 24.97 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 24.97

PNC PNC BANK 01/08/2015 72451751 FOA WINTERFEST PARK SIGNS 34163 P.O. BOX 856177 02/03/2015 N 396.22 01/08/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 396.22 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 396.22

PNC PNC BANK 01/14/2015 72457444 FOA WINTERFEST SIGNS 34168 P.O. BOX 856177 02/03/2015 N 59.90 01/14/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 59.90 Open

GL NUMBER DESCRIPTION AMOUNT 101-751-801.000 CONTRACTED SERVICES 59.90

PNC PNC BANK 01/15/2015 9718645830 FOA 17 SHEET JAM PROOF CROSS CUT SHREDDER 34176 P.O. BOX 856177 02/03/2015 N 212.19 01/15/2015 LOUISVILLE KY, 40285-6177 / / 0.0000 N 0.00 02/03/2015 N 212.19 Open

GL NUMBER DESCRIPTION AMOUNT

101-265-930.000 REPAIRS & MAINTENANCE 212.19 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills)

VENDOR TOTAL: 8,775.44 7532 PRINTING SYSTEMS, INC. 01/12/2015 88333 FOA VARIOUS ELECTION SUPPLIES 34149 12005 BEECH DALY 02/03/2015 N 397.86 01/12/2015 TAYLOR MI, 48180 / / 0.0000 N 0.00 02/03/2015 N 397.86 Open

GL NUMBER DESCRIPTION AMOUNT 101-191-727.000 SUPPLIES & POSTAGE 397.86 Packet Pg. 13 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 12/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount

7532 PRINTING SYSTEMS, INC. 01/21/2015 88493 FOA AV BALLOT ENVELOPES 34209 12005 BEECH DALY 02/03/2015 N 257.55 01/21/2015 TAYLOR MI, 48180 / / 0.0000 N 0.00 02/03/2015 N 257.55 Open

GL NUMBER DESCRIPTION AMOUNT 101-191-727.000 SUPPLIES & POSTAGE 257.55

7532 PRINTING SYSTEMS, INC. 01/22/2015 88521 FOA ZIP STRIP ENVELOPES 34210 12005 BEECH DALY 02/03/2015 N 204.80 01/22/2015 TAYLOR MI, 48180 / / 0.0000 N 0.00 02/03/2015 N 204.80 Open

GL NUMBER DESCRIPTION AMOUNT 101-191-727.000 SUPPLIES & POSTAGE 204.80

VENDOR TOTAL: 860.21 RESERVE RESERVE ACCOUNT 01/26/2015 012215 FOA REPLENISH POSTAGE IN MACHINE FOR ALL DEPT'S 34202 ACCT #24969628 02/03/2015 N 397.00 PO BOX 223648 01/26/2015 PITTSBURGH PA, 15250-2648 / / 0.0000 N 0.00 02/03/2015 N 397.00 Open

GL NUMBER DESCRIPTION AMOUNT 101-209-727.000 SUPPLIES & POSTAGE 15.27 101-215-727.000 SUPPLIES & POSTAGE 6.44 101-191-727.000 SUPPLIES & POSTAGE 24.36

101-192-727.000 SUPPLIES & POSTAGE 51.84 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) 590-000-727.000 SUPPLIES & POSTAGE 27.83 101-253-811.100 TAX COLLECTION 33.60 101-253-727.000 SUPPLIES & POSTAGE 21.60 101-299-727.000 SUPPLIES & POSTAGE 144.90 536-000-727.000 SUPPLIES/POSTAGE 27.82 101-400-727.000 SUPPLIES & POSTAGE 25.58 101-101-727.000 SUPPLIES & POSTAGE 11.04 101-577-727.000 SUPPLIES & POSTAGE 6.72 397.00

Packet Pg. 14 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 13/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount VENDOR TOTAL: 397.00 SPEEDWAY SPEEDWAY SUPERAMERICA LLC 01/28/2015 832161 FOA 12/16/14 - 1/15/15 GASOLINE 34214 P.O. BOX 740587 02/03/2015 N 93.47 01/15/2015 CINCINNATI OH, 45274-0587 / / 0.0000 N 0.00 02/03/2015 N 93.47 Open

GL NUMBER DESCRIPTION AMOUNT 101-239-860.000 GASOLINE 93.47

VENDOR TOTAL: 93.47 STAPLESADV STAPLES ADVANTAGE 01/10/2015 8032813948 FOA MISC OFFICE SUPPLIES 34206 DEPT DET 02/03/2015 N 410.39 PO BOX 83689 01/10/2015 CHICAGO IL, 60696-3689 / / 0.0000 N 0.00 02/03/2015 N 410.39 Open

GL NUMBER DESCRIPTION AMOUNT 101-265-740.000 OPERATING SUPPLIES 79.87 101-299-727.000 SUPPLIES & POSTAGE 239.37 101-400-727.000 SUPPLIES & POSTAGE 78.86 101-215-727.000 SUPPLIES & POSTAGE 12.29 410.39

VENDOR TOTAL: 410.39 0068 UNITED WATER, INC 01/21/2015 201422906 FOA DEC 2014 WATER LAB ANALYSIS 34200 MAIL CODE 11069 02/03/2015 N 741.40 PO BOX 11839 12/31/2014 NEWARK NJ, 07101-8138 / / 0.0000 N 0.00 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) 02/03/2015 Y 741.40 Open

GL NUMBER DESCRIPTION AMOUNT 536-000-816.200 OUT OF SCOPE SERVICE 741.40

VENDOR TOTAL: 741.40 USA USA BLUE BOOK 12/08/2014 515878 FOA BLUEWHITE REPLACEMENT TUBES 34154 P.O. BOX 9004 02/03/2015 N 292.12 12/08/2014 GURNEE IL, 60031-9004 / / 0.0000 N Packet Pg.0.00 15 02/03/2015 N 292.12 Open

GL NUMBER DESCRIPTION AMOUNT 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 14/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount InvoiceUSA Date City/State/ZipUSA BLUE BOOK Disc.12/08/2014 Date Disc.515878 % SepFOA CK BLUEWHITE REPLACEMENT TUBESDiscount 34154 P.O. BOX 9004 Due02/03/2015 Date 1099N Net 292.12Amount 12/08/2014 GURNEE IL, 60031-9004 / / 0.0000 N 0.00 02/03/2015 N 292.12 Open

GL NUMBER DESCRIPTION AMOUNT 539-000-930.000 REPAIRS & MAINTENANCE 292.12

USA USA BLUE BOOK 12/10/2014 518121 FOA ASHCROFT 4.5" GAUGE 34155 P.O. BOX 9004 02/03/2015 N 206.04 12/10/2014 GURNEE IL, 60031-9004 / / 0.0000 N 0.00 02/03/2015 N 206.04 Open

GL NUMBER DESCRIPTION AMOUNT 539-000-930.000 REPAIRS & MAINTENANCE 206.04

VENDOR TOTAL: 498.16 VERIZON VERIZON WIRELESS 01/15/2015 9738941678 FOA JANUARY 2015 TWP MGR MOBILE 34216 P.O. BOX 15062 02/03/2015 N 52.82 01/15/2015 ALBANY NY, 12212-5062 / / 0.0000 N 0.00 02/03/2015 N 52.82 Open

GL NUMBER DESCRIPTION AMOUNT 101-265-851.000 TELEPHONE 52.82

VERIZON VERIZON WIRELESS 01/15/2015 9738941679 FOA JANUARY 2015 DPW DIRECTOR MOBILE 34217 P.O. BOX 15062 02/03/2015 N 74.98 01/15/2015 ALBANY NY, 12212-5062 / / 0.0000 N 0.00 02/03/2015 N 74.98 Open

GL NUMBER DESCRIPTION AMOUNT Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills) 101-265-851.000 TELEPHONE 74.98

VENDOR TOTAL: 127.80

TOTAL - ALL VENDORS: 24,354.45 FUND TOTALS: Fund 101 - GENERAL FUND 12,914.70 Fund 206 - FIRE OPERATING 30.54 Fund 536 - WATER SYSTEM FUND 904.22 Fund 539 - WATER REPLACEMENT FUND 549.03 Packet Pg. 16 01/28/2015 11:08 AM INVOICE APPROVAL BY INVOICE REPORT FOR HARTLAND TOWNSHIP Page 15/15 6.a.a User: SUSANC EXP CHECK RUN DATES 02/03/2015 - 02/03/2015 : DB: Hartland BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount Invoice Date City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Fund 577 - CABLE TV FUND 6,229.78 Fund 590 - SEWER OPERATIONS & MAINTENANCE FUND 1,250.12 Fund 701 - TRUST AND AGENCY 260.84 Fund 702 - TRUST & AGENCY - NEW 2,215.22 Attachment: Bills for 02.03.15 (1520 : Approve Payment of Bills)

Packet Pg. 17 6.b

Hartland Township Board of Trustees Meeting Agenda Memorandum

Submitted By: Susan Case

Subject: Approve Post Audit of Disbursements Between Board Meetings

Date: January 28, 2015

Recommended Action

Move to approve the presented disbursements under the post-audit resolution.

Discussion

The following disbursements have been made since the last board meeting:

Accounts Payable - $11,774.63

January 29, 2015 Payroll - $59,940.49

Financial Impact

All current year expenses are covered under the amended 2014-2015 budget.

Attachments

Jewula Final Payroll 01.20.15 (PDF) Payroll for 01.29.15 (PDF) Post Audit Bills List 01.19.15 (PDF) Post Audit Bills List 01.22.15 (PDF)

Packet Pg. 18 01/21/2015 12:47 PM Check Register Report For Hartland Township Page 16.b.a of 1 For Check Dates 01/20/2015 to 01/20/2015

Check Physical Direct Check Date Bank Check Number Name Gross Check Amount Deposit Status

01/20/2015 FOA DD2907 JEWULA, RONALD F 80.06 0.00 70.54 Cleared

01/20/2015 FOA EFT298 FEDERAL TAX DEPOSIT 12.24 12.24 0.00 Cleared

Totals: Number of Checks: 002 92.30 12.24 70.54

Total Physical Checks: Total Check Stubs: 2 Attachment: Jewula Final Payroll 01.20.15 (1521 : Approve Post Audit of Disbursements Between Board

Packet Pg. 19 01/28/2015 12:40 PM Check Register Report For Hartland Township Page 16.b.b of 2 For Check Dates 01/28/2015 to 01/29/2015

Check Physical Direct Check Date Bank Check Number Name Gross Check Amount Deposit Status

01/29/2015 FOA 15359 GOODWIN, DENNIS R 194.88 143.88 0.00 Open

01/29/2015 FOA 15360 HENDRIX, PETER J 64.60 56.90 0.00 Open

01/29/2015 FOA 15361 PETRUCCI, JOSEPH M 333.33 269.73 0.00 Open

01/29/2015 FOA 15362 VOIGHT, KEITH R 160.00 140.96 0.00 Open

01/29/2015 FOA 15363 ICMA VANTAGEPOINT TRANSFER AGENT 1,824.70 1,824.70 0.00 Open

01/29/2015 FOA 15364 ICMA VANTAGEPOINT TRANSFER AGENTS 50.00 50.00 0.00 Open

01/29/2015 FOA 15365 LEGAL SHIELD 72.75 72.75 0.00 Open

01/29/2015 FOA 15366 ALERUS FINANCIAL 1,700.00 1,700.00 0.00 Open

01/29/2015 FOA 15367 MI DEPT OF TREASURY 2,480.64 2,480.64 0.00 Void

01/29/2015 FOA 15369 CIOFU, LARRY N 602.75 531.02 0.00 Open

01/29/2015 FOA 15370 MI DEPT OF TREASURY 2,506.26 2,506.26 0.00 Open

01/29/2015 FOA DD2908 BLAIR, NANCY L 803.40 0.00 530.88 Cleared

01/29/2015 FOA DD2909 BRONDSTETTER, SANDRA M 1,553.96 0.00 969.82 Cleared

01/29/2015 FOA DD2910 CAMPBELL, DAVID R 2,371.88 0.00 1,776.70 Cleared

01/29/2015 FOA DD2911 CASE, SUSAN E 1,557.62 0.00 1,074.16 Cleared

01/29/2015 FOA DD2912 COBB, SUSAN M 39.33 0.00 34.66 Cleared

01/29/2015 FOA DD2913 COLAIANNE, JOSEPH W 413.33 0.00 320.54 Cleared

01/29/2015 FOA DD2914 DEWACHTER, KATHERINE J 960.19 0.00 609.73 Cleared

01/29/2015 FOA DD2915 DRYDEN-HOGAN, SUSAN A 2,708.12 0.00 1,948.15 Cleared

01/29/2015 FOA DD2916 FOUNTAIN, WILLIAM J 1,833.33 0.00 1,534.18 Cleared

01/29/2015 FOA DD2917 FOX, LAWRENCE E 200.00 0.00 176.20 Cleared

01/29/2015 FOA DD2918 FRANKLIN, PATRICIA M 1,303.85 0.00 918.94 Cleared

01/29/2015 FOA DD2919 GERMANE, MATTHEW J 333.33 0.00 282.83 Cleared

01/29/2015 FOA DD2920 GRECH, SHARON E 1,806.87 0.00 1,291.79 Cleared

01/29/2015 FOA DD2921 GRISSIM, SUSAN L 160.00 0.00 147.50 Cleared

01/29/2015 FOA DD2922 HARPER, GLENN E 333.33 0.00 269.73 Cleared

01/29/2015 FOA DD2923 HEASLIP, JAMES B 2,597.74 0.00 1,748.80 Cleared

01/29/2015 FOA DD2924 HORNING, KATHLEEN A 3,666.67 0.00 2,334.22 Cleared Attachment: Payroll for 01.29.15 [Revision 1] (1521 : Approve Post Audit of Disbursements Between 01/29/2015 FOA DD2925 KLINE, CORI L 250.78 0.00 220.93 Cleared

01/29/2015 FOA DD2926 LUTZ, ANN D 1,737.15 0.00 1,323.35 Cleared Packet Pg. 20 01/28/2015 12:40 PM Check Register Report For Hartland Township Page 26.b.b of 2 For Check Dates 01/28/2015 to 01/29/2015

Check Physical Direct Check Date Bank Check Number Name Gross Check Amount Deposit Status

01/29/2015 FOA DD2927 MITCHELL, MICHAEL E 160.00 0.00 147.76 Cleared

01/29/2015 FOA DD2928 MURPHY, THOMAS A 160.00 0.00 140.96 Cleared

01/29/2015 FOA DD2929 NEWSOM, JEFFERY E 80.00 0.00 73.88 Cleared

01/29/2015 FOA DD2930 NORRIS, HOPE C 16.30 0.00 15.06 Cleared

01/29/2015 FOA DD2931 ROSSO, COLLEEN C 1,612.34 0.00 1,359.23 Cleared

01/29/2015 FOA DD2932 SCHERSCHLIGT, KIM M 676.56 0.00 610.22 Cleared

01/29/2015 FOA DD2933 SCHILLING, REBECCA A 1,036.30 0.00 868.93 Cleared

01/29/2015 FOA DD2934 SHOLLACK, DONNA M 1,529.50 0.00 1,247.92 Cleared

01/29/2015 FOA DD2935 WEST, ROBERT M 2,652.19 0.00 1,863.27 Cleared

01/29/2015 FOA DD2936 WICKMAN, JAMES T 3,846.96 0.00 3,039.45 Cleared

01/29/2015 FOA DD2937 YAEGER, CHRISTINA L 1,502.34 0.00 1,018.71 Cleared

01/29/2015 FOA EFT299 HSA EMPLOYER CONTRIBUTIONS 4,800.00 4,800.00 0.00 Cleared

01/29/2015 FOA EFT300 FEDERAL TAX DEPOSIT 8,681.11 8,681.11 0.00 Cleared

01/29/2015 FOA EFT301 MI DEPT OF TREASURY 2,480.64 2,480.64 0.00 Void

01/29/2015 FOA EFT302 FEDERAL TAX DEPOSIT 92.22 92.22 0.00 Cleared

01/28/2015 FOA 15368 AMERICAN FAMILY LIFE ASSURANCE CO 862.22 862.22 0.00 Open

Totals: Number of Checks: 046 64,809.47 26,693.03 27,898.50

Total Physical Checks: 12 Total Check Stubs: 34 Attachment: Payroll for 01.29.15 [Revision 1] (1521 : Approve Post Audit of Disbursements Between

Packet Pg. 21 01/22/2015 12:12 PM CHECK DISBURSEMENT REPORT FOR HARTLAND TOWNSHIP Pag 1/1 6.b.c User: SUSANC CHECK DATE FROM 01/19/2015 - 01/19/2015 e: DB: Hartland Check Date Bank Check # Payee Description GL # Amount

01/19/2015 FOA 35466 AT&T MOBILITY TELEPHONE 101-265-851.000 16.26

01/19/2015 FOA 35467 SUNDANCE INC. SUNDANCE (TACO BELL) ESCROW 702-000-290.042 1,446.18

TOTAL - ALL FUNDS TOTAL OF 2 CHECKS 1,462.44 --- GL TOTALS --- 101-265-851.000 TELEPHONE 16.26 702-000-290.042 SUNDANCE (TACO BELL) ESCROW 1,446.18 Attachment: Post Audit Bills List 01.19.15 (1521 : Approve of Disbursements Between Board

Packet Pg. 22 01/22/2015 12:14 PM CHECK DISBURSEMENT REPORT FOR HARTLAND TOWNSHIP Pag 1/2 6.b.d User: SUSANC CHECK DATE FROM 01/22/2015 - 01/22/2015 e: DB: Hartland Check Date Bank Check # Payee Description GL # Amount

01/22/2015 FOA 35492 DTE ENERGY UTILITIES - ELECTRIC 101-265-920.002 1,679.69 35492 STREET LIGHTS 101-448-921.000 62.79 35492 UTILITIES - ELECTRIC 101-751-920.002 31.76 35492 UTILITIES 209-000-920.000 29.24 1,803.48

01/22/2015 FOA 35493 MUTUAL OF OMAHA ACCRUED DENTAL BENEFITS 001-000-257.101 188.88 35493 ACCRUED STD/LTD BENEFITS 001-000-257.103 105.58 35493 EMPLOYMENT EXPENSE 101-172-716.000 270.50 35493 EMPLOYMENT EXPENSE 101-192-716.000 161.84 35493 EMPLOYMENT EXPENSE 101-209-716.000 269.75 35493 EMPLOYMENT EXPENSE 101-215-716.000 (74.06) 35493 EMPLOYMENT EXPENSE 101-253-716.000 201.93 35493 EMPLOYMENT EXPENSE 101-400-716.000 199.57 35493 EMPLOYMENT EXPENSE 101-441-716.000 148.31 1,472.30

01/22/2015 FOA 35494 PRIORITY HEALTH ACCRUED MEDICAL BENEFITS 001-000-257.100 1,343.48 35494 EMPLOYMENT EXPENSE 101-172-716.000 1,014.60 35494 EMPLOYMENT EXPENSE 101-192-716.000 730.50 35494 EMPLOYMENT EXPENSE 101-209-716.000 1,811.28 35494 EMPLOYMENT EXPENSE 101-253-716.000 802.93 35494 EMPLOYMENT EXPENSE 101-441-716.000 1,014.60 6,717.39

01/22/2015 FOA 35495 VISION SERVICE PLAN ACCRUED VISION BENEFITS 001-000-257.102 63.81 35495 EMPLOYMENT EXPENSE 101-172-716.000 52.87 35495 EMPLOYMENT EXPENSE 101-192-716.000 46.34 35495 EMPLOYMENT EXPENSE 101-209-716.000 37.86 35495 EMPLOYMENT EXPENSE 101-215-716.000 12.40 35495 EMPLOYMENT EXPENSE 101-253-716.000 37.86 35495 EMPLOYMENT EXPENSE 101-400-716.000 33.94 35495 EMPLOYMENT EXPENSE 101-441-716.000 33.94 319.02

TOTAL - ALL FUNDS TOTAL OF 4 CHECKS 10,312.19 --- GL TOTALS --- 001-000-257.100 ACCRUED MEDICAL BENEFITS 1,343.48 001-000-257.101 ACCRUED DENTAL BENEFITS 188.88 001-000-257.102 ACCRUED VISION BENEFITS 63.81 001-000-257.103 ACCRUED STD/LTD BENEFITS 105.58 101-172-716.000 EMPLOYMENT EXPENSE 1,337.97 Attachment: Post Audit Bills List 01.22.15 (1521 : Approve of Disbursements Between Board 101-192-716.000 EMPLOYMENT EXPENSE 938.68 101-209-716.000 EMPLOYMENT EXPENSE 2,118.89 101-215-716.000 EMPLOYMENT EXPENSE (61.66) Packet Pg. 23 01/22/2015 12:14 PM CHECK DISBURSEMENT REPORT FOR HARTLAND TOWNSHIP Pag 2/2 6.b.d User: SUSANC CHECK DATE FROM 01/22/2015 - 01/22/2015 e: DB: Hartland Check Date Bank Check # Payee Description GL # Amount

101-253-716.000 EMPLOYMENT EXPENSE 1,042.72 101-265-920.002 UTILITIES - ELECTRIC 1,679.69 101-400-716.000 EMPLOYMENT EXPENSE 233.51 101-441-716.000 EMPLOYMENT EXPENSE 1,196.85 101-448-921.000 STREET LIGHTS 62.79 101-751-920.002 UTILITIES - ELECTRIC 31.76 209-000-920.000 UTILITIES 29.24 Attachment: Post Audit Bills List 01.22.15 (1521 : Approve of Disbursements Between Board

Packet Pg. 24 HARTLAND TOWNSHIP BOARD REGULAR MEETING FINAL MINUTES 6.c January 6, 2015-7:00 PM

1. Call to Order - THE MEETING WAS CALLED TO ORDER BY SUPERVISOR WILLIAM FOUNTAIN AT 7:02 PM

2. Pledge of Allegiance

3. Moment of Silence Moment of Silence in memory of Don Hill, Planning Commissioner, Ted Eckman, former Township Board Member, and Larry Hopkins, Township Clerk.

4. Roll Call PRESENT: William Fountain, Kathie Horning, Joe Colaianne, Matt Germane, Glenn Harper, Joe Petrucci ABSENT: Larry Hopkins

Also present, Township Manager James Wickman.

5. Approval of Meeting Agenda Move to approve the meeting agenda for the January 6, 2015 Hartland Township Board meeting as presented.

RESULT: APPROVED [UNANIMOUS] MOVER: Glenn Harper, Trustee SECONDER: Matt Germane, Trustee AYES: Fountain, Horning, Colaianne, Germane, Harper, Petrucci ABSENT: Hopkins

6. Call to the Public No one came forward.

7. Approval of Consent Agenda Move to approved the consent agenda for the January 6, 2015 Hartland Township Board meeting as presented.

RESULT: APPROVED [UNANIMOUS] MOVER: Kathie Horning, Treasurer SECONDER: Glenn Harper, Trustee AYES: Fountain, Horning, Colaianne, Germane, Harper, Petrucci ABSENT: Hopkins a. Approve Payment of Bills b. Approve Post Audit of Disbursements Between Board Meetings Minutes Acceptance: of Jan 6, 2015 7:00 PM (Approval Consent Agenda) c. Appoint William Cain to the Compensation Commission (1/1/15 through 12/31/2019) d. Approve Amendment No. 2 to HAYAA-HCSA Agreement & Field Rental Rate Schedule e. Approve Budget Amendment ($5,700) from PEG Cable Fund Balance (577-000-970.000) f. Approve Budget Amendment ($6,500) for Winterfest Event Sponsorships (101-751-801.000) g. Authorize Supervisor to Sign Fireworks Agreement with Gen-X Pyrotechnics

8. Pending Business No pending business.

Hartland Township Page 1 Updated 2/9/2015 4:09 PM Packet Pg. 25 6.c Minutes Board of Trustees January 6, 2015

9. New Business a. Appointments to Manager Committee and Zoning Board Secretary. Appoint Trustee Germane to the Manager Committee. Appoint Treasurer Horning as the Zoning Board Secretary b. Appointment to Planning Commission. Move to appoint Trustee Colaianne to the Planning Commission.

RESULT: APPROVED [6 TO 0] MOVER: Joe Petrucci, Trustee SECONDER: Matt Germane, Trustee AYES: Fountain, Horning, Colaianne, Germane, Harper, Petrucci AWAY: Hopkins

10. Board Reports  Treasurer Horning - No report  Trustee Colaianne - No report  Trustee Harper - No report  Trustee Germane - Inquired if we plan to have Hartland Township gateway signs on Old US 23.  Trustee Petrucci - No report  Supervisor Fountain - Hartland Merit Plant is closing and demolition scheduled to begin the spring.

11. Manager's Report Manager Wickman reported on the following topics:  The Hartland Township Board will meet with the Hartland Board of Education on March 9 from 6-6:30 PM in the Board Room at the Hartland Educational Support Service Center.  Explained the selection process for the Clerk vacancy.  Discussed the Beer Tent sponsored by the Hartland Chamber for the Winterfest at Heritage Park at the end of January.

12. Information / Discussion a. FY16 & FY17 Revenue Projections Manager Wickman presented the revenue projections for FY16 & FY17.

RESULT: INFORMATIONAL b. Parks Task Force Recommendations Robert West, DPW Director, reported on the Parks Task Force progress.

RESULT: INFORMATIONAL Minutes Acceptance: of Jan 6, 2015 7:00 PM (Approval Consent Agenda)

13. Adjournment Motion to adjourn the meeting at 7:57 PM

Hartland Township Page 2 Updated 2/9/2015 4:09 PM Packet Pg. 26 6.c Minutes Board of Trustees January 6, 2015

RESULT: APPROVED [UNANIMOUS] MOVER: Joe Colaianne, Trustee SECONDER: Glenn Harper, Trustee AYES: Fountain, Horning, Colaianne, Germane, Harper, Petrucci ABSENT: Hopkins

Submitted by,

Rebecca Schilling Deputy Clerk Minutes Acceptance: of Jan 6, 2015 7:00 PM (Approval Consent Agenda)

Hartland Township Page 3 Updated 2/9/2015 4:09 PM Packet Pg. 27 HARTLAND TOWNSHIP BOARD SPECIAL MEETING FINAL MINUTES 6.d January 20, 2015-5:15 PM

1. Call to Order - THE MEETING WAS CALLED TO ORDER BY SUPERVISOR WILLIAM FOUNTAIN AT 5:15 PM

2. Roll Call PRESENT: William Fountain, Kathie Horning, Joe Colaianne, Matt Germane, Glenn Harper, Joe Petrucci ABSENT: Larry Hopkins

Also present Manager James Wickman.

3. Approval of Meeting Agenda Move to accept the January 20, 2015 Special Meeting Agenda.

RESULT: APPROVED [UNANIMOUS] MOVER: Glenn Harper, Trustee SECONDER: Joe Petrucci, Trustee AYES: Fountain, Horning, Colaianne, Germane, Harper, Petrucci ABSENT: Hopkins

4. Call to the Public No one came forward.

5. Information / Discussion a. Interview of Clerk Candidates The Board interviewed candidates for the Township Clerk position.

6. Adjournment Move to adjourn the meeting at 6:55 PM

RESULT: APPROVED [UNANIMOUS] MOVER: Matt Germane, Trustee SECONDER: Joe Petrucci, Trustee AYES: Fountain, Horning, Colaianne, Germane, Harper, Petrucci ABSENT: Hopkins

Submitted by, Minutes Acceptance: of Jan 20, 2015 5:15 PM (Approval Consent Agenda)

Rebecca Schilling Deputy Clerk

Hartland Township Page 1 Updated 2/9/2015 4:00 PM Packet Pg. 28 HARTLAND TOWNSHIP BOARD REGULAR MEETING FINAL MINUTES 6.e January 20, 2015-7:00 PM

1. Call to Order - THE MEETING WAS CALLED TO ORDER BY SUPERVISOR WILLIAM FOUNTAIN AT 7:08 PM

2. Pledge of Allegiance

3. Roll Call PRESENT: William Fountain, Kathie Horning, Joe Colaianne, Matt Germane, Glenn Harper, Joe Petrucci ABSENT: Larry Hopkins

Also present Township Manager James Wickman.

4. Approval of Meeting Agenda Move to approved the agenda as presented for the January 20, 2015 Hartland Township Board meeting.

RESULT: APPROVED [UNANIMOUS] MOVER: Glenn Harper, Trustee SECONDER: Joe Petrucci, Trustee AYES: Fountain, Horning, Colaianne, Germane, Harper, Petrucci ABSENT: Hopkins

5. Call to the Public No one came forward.

6. Approval of Consent Agenda Move to approve the consent agenda as presented for the January 20, 2015 Hartland Township Board Meeting.

RESULT: APPROVED [UNANIMOUS] MOVER: Joe Colaianne, Trustee SECONDER: Kathie Horning, Treasurer AYES: Fountain, Horning, Colaianne, Germane, Harper, Petrucci ABSENT: Hopkins a. Approve Payment of Bills b. Approve Post Audit of Disbursements Between Board Meetings c. Board of Trustees - Regular Meeting - Dec 2, 2014 7:00 PM d. Board of Trustees - Regular Meeting - Dec 16, 2014 7:00 PM e. Appoint Mike Mitchell (Planning Commission) to Zoning Board of Appeals (to 12/31/16) f. Appoint Ed Seguin to Zoning Board of Appeals (to 12/31/2016) g. Authorize Supervisor to Sign Metro Act Permit Extension (Frontier Communications) h. Authorize Supervisor to Sign HAYAA Agreement for Spranger Field Minutes Acceptance: of Jan 20, 2015 7:00 PM (Approval Consent Agenda) i. Authorize Supervisor & Deputy Clerk to Sign HCS Tax Collection Agreement j. Approve Tax Bill Correction for 4708-21-300-026 Assessment ($19,587.39) k. Approve Budget Amendment ($1,375) from PEG Capital Fund Balance (577-000-970.000) l. Approve Budget Amendment ($1500) for Winterfest Event (101-751-801.000) m. Approve Winterfest Fireworks Permit (01/31/2015) n. Authorize Supervisor to Sign Oakland County Parks Contract (Bleachers)

7. Presentation - Kay Fountain - Hartland Enrichment & Recreation Organization (HERO)

Hartland Township Page 1 Updated 2/9/2015 4:02 PM Packet Pg. 29 6.e Minutes Board of Trustees January 20, 2015

Kay Fountain from the Hartland Enrichment and Recreation Organization (HERO) had a video presentation on the HERO Center. Several students came forward with their positive experiences using the HERO Center. They also thanked the Board and area businesses for their monetary donations to the Center.

8. Pending Business No pending business.

9. New Business No new business.

10. Board & Manager's Reports  Trustee Colaianne - Report that he attended his first Planning Commission meeting last Thursday. They are currently working on the Township Comprehensive Plan. At their next meeting on January 29 they will be reviewing a housing development proposal on M-59 near Autumn Woods and the KFC drive-though proposal.  Trustee Germane - appointed to the Manager Evaluation Committee and asked that Board members submit their Manager Evaluations by next Monday.  Trustee Harper - Thanked the seven applicants that came in for the Clerk interviews. We appreciate their interest in the Township.  Trustee Petrucci -The Hartland/Deerfield Fire Authority’s Award and Recognition Night will be at Hartland High School on February 6 at 7:00 PM. This is open to the public.  Trustee Horning - No Report  Supervisor Fountain - No Report

11. Information / Discussion a. Zip Codes Manager Wickman explain the township’s planned efforts to resolve the zip code issue within the township. Many communities have similar issues as Hartland Township.

RESULT: INFORMATIONAL b. Benchmarking Study Manager Wickman briefly explained the results of the Benchmarking Study and how the township compares with similar area townships.

RESULT: INFORMATIONAL c. Classification & Compensation Study Manager Wickman gave a brief overview of the Classification and Compensation Study. The township goal is to recruit and retain excellent staff, while also balancing internal equity and fiscal responsibility. Minutes Acceptance: of Jan 20, 2015 7:00 PM (Approval Consent Agenda)

RESULT: INFORMATIONAL

12. Adjournment Move to adjourn the meeting at 8:15 PM.

Hartland Township Page 2 Updated 2/9/2015 4:02 PM Packet Pg. 30 6.e Minutes Board of Trustees January 20, 2015

RESULT: APPROVED [UNANIMOUS] MOVER: Joe Colaianne, Trustee SECONDER: Matt Germane, Trustee AYES: Fountain, Horning, Colaianne, Germane, Harper, Petrucci ABSENT: Hopkins

Submitted by,

Rebecca Schilling Deputy Clerk Minutes Acceptance: of Jan 20, 2015 7:00 PM (Approval Consent Agenda)

Hartland Township Page 3 Updated 2/9/2015 4:02 PM Packet Pg. 31 6.f

Hartland Township Board of Trustees Meeting Agenda Memorandum

Submitted By: Sharon Grech

Subject: Appoint Michael Murphy Alternate to Zoning Board of Appeals (to 12/31/17)

Date: January 27, 2015

Recommended Action

Move to appoint Michael Murphy as an alternate on the Zoning Board of Appeals with a term ending 12/31/2017.

Discussion

At the 12/16/14 Board Meeting, Ed Seguin was appointed as an alternate to the Zoning Board of Appeals. At the 1/20/15 Board Meeting, Ed Seguin was appointed to replace Don Hill on ZBA. Michael Murphy will now replace Ed Seguin as the alternate.

Financial Impact

Attachments

Packet Pg. 32 6.g

Hartland Township Board of Trustees Meeting Agenda Memorandum

Submitted By: Robert West

Subject: Authorize Supervisor to Sign Hartland Village Drain Agreement

Date: January 28, 2015

Recommended Action

Authorize the Supervisor to sign the Agreement between Hartland Township and the Livingston County Drain Commissioner to authorize a performance study to evaluate and identify opportunities for conveyance and storm water improvements to provide, improve and restore storm water management functions.

Discussion

The Hartland Village Drain is a drain established under the Drain Code of 1956, as amended and under the jurisdiction of the Drain Commissioner. The Township is currently considering the filing of a petition for the maintenance and improvement of the Drain to alleviate drainage issues prior to undertaking the Hartland Road improvements outlined in the Road Millage Plan. The drain currently runs perpendicular to the roadway and has been compromised.

A scope of services for the Study relating to drain maintenance and improvements has been received by the Drainage District. A copy of the scope of services is attached for Township review as well. Based on this scope of work, HRC estimates 150 to 160 hours of work are required for this assignment. HRC is recommending LCDC budget $16,990 for this project. HRC will invoice LCDC on an hourly basis, up to this limit, in terms with our existing contract. This amount would not be exceeded without authorization. The Township will determine whether it is appropriate to file a petition for maintenance and improvement of the drain based on the study results.

Hartland Township will be responsible for the complete cost of the study if no further action is taken upon completion of the study.

Financial Impact

Increase to the Drains at Large

Packet Pg. 33 6.g

02/03/15 101-465-963.000 · DRAINS AT LARGE $16,990.00 Village Drain Improvements

Attachments

Hartland Village Drain Agreement (PDF) HRC Village Drain Proposal (PDF) Hartland Village Drain Map (PDF) Safer Roads Plan (PDF)

Packet Pg. 34 6.g.a

AGREEMENT HARTLAND VILLAGE DRAIN

The parties to this Agreement, Hartland Village Drain Drainage District (“Drainage District”), by and through the Livingston County Drain Commissioner (“Drain Commissioner”), whose address is 2300 East Grand River, Suite 105, Howell, Michigan, and Hartland Township (“Township”), whose address is 2655 Clark Road, Hartland, Michigan, agree as follows:

I. Purposes and Background

A. The Hartland Village Drain (“Drain”) is a drain established under the Drain Code of 1956, as amended (“Drain Code”) and under the jurisdiction of the Drain Commissioner. B. The Township is currently considering the filing of a petition for the maintenance and improvement of the Drain to alleviate drainage issues prior to undertaking road improvements within the Drainage District. C. The purpose of this Agreement is to allow for the performance of a study (“Study”) to evaluate and identify opportunities for conveyance and storm water improvements to provide, improve and restore storm water management functions. After the Study is completed and reviewed by the Township, the Township will determine whether it is appropriate to file a petition for maintenance and improvement of the Drain. D. A scope of services for the Study relating to drain maintenance and improvements has been received by the Drainage District. A copy of the scope of services is attached to this Agreement as Exhibit A. E. Under the Drain Code, more particularly MCL 280.479, a public corporation may advance monies for the payment of any part of the cost of a project, in which event it shall be reimbursed, with or without interest as may be agreed, when funds are available therefore. F. Under MCL 280.471, the Drainage District may contract with any public corporation in respect to any matter connected with the construction, operation, maintenance, use or services of any drain. G. The parties desire to avail themselves of the authorities granted through the Drain Code to enter into an arrangement to accomplish the Study generally described in this Agreement.

II. Drainage District/Township Obligations

Attachment: Hartland Village Drain Agreement (1524 : Agreement) A. The Drainage District shall be responsible for performing the Study required by this Agreement through its engineer, Hubbell, Roth & Clark, Inc. (“HRC”). B. The Drainage District shall be responsible to evaluate the Study prepared by HRC and to provide copies and any necessary follow-up information to the Township. C. The Township agrees to pay for the entire cost of the Study. D. In the event that, as a result of the Study, a petition is filed by the Township for maintenance and improvement to the Drain, the Drainage District shall include the costs incurred under this Agreement in the computation of costs for the petitioned 1

Packet Pg. 35 6.g.a

project, and shall also apply the portion of the monies advanced under this Agreement against any assessment which may be levied against the Township and credit the same accordingly. E. In the event that, as a result of the Study, a petition is not filed or the petition is found and ruled not necessary, the Township understands and agrees that no monies will be refunded under this Agreement. F. The parties hereby represent and warrants that this Agreement has been duly authorized, executed, and delivered on behalf of the Drainage District and the Township, and that each party has the power and authority to enter into this Agreement.

HARTLAND VILLAGE DRAIN DRAINAGE DISTRICT

Brian Jonckheere, Livingston County Drain Commissioner

HARTLAND TOWNSHIP

By: William Fountain Its: Supervisor

STATE OF MICHIGAN ) ) ss COUNTY OF LIVINGSTON)

On this _____ day of ______, 2015, personally appeared Brian Jonckheere, Livingston County Drain Commissioner, on behalf of the Hartland Village Drain Drainage District, who is known to me and who executed the foregoing before me and under oath. Attachment: Hartland Village Drain Agreement (1524 : Agreement) ______Notary Public State of Michigan, County of ______My Commission Expires: ______Acting in the County of ______

Packet Pg. 36 6.g.a

STATE OF MICHIGAN ) ) ss COUNTY OF LIVINGSTON)

On this _____ day of ______, 2015, personally appeared William Fountain, Supervisor for Hartland Township, who is known to me and who executed the foregoing before me and under oath.

______Notary Public State of Michigan, County of ______My Commission Expires: ______Acting in the County of ______Attachment: Hartland Village Drain Agreement (1524 : Agreement)

Packet Pg. 37 6.g.b

January 23, 2015

Office of the Livingston County Drain Commissioner PRINCIPALS 2300 East Grand River Avenue George E. Hubbell Suite 105 Thomas E. Biehl Howell, MI 48843 Walter H. Alix Keith D. McCormack Attn: Mr. Brian Jonckheere, Drain Commissioner Nancy M.D. Faught Daniel W. Mitchell Re: Engineering Services Proposal Jesse B. VanDeCreek Drain Improvement Feasibility Study HRC Job No. 20140898.86 Roland N. Alix Hartland Village Drain

SENIOR ASSOCIATES Dear Mr. Jonckheere: Gary J. Tressel Kenneth A. Melchior Randal L. Ford Thank you for affording Hubbell, Roth & Clark (HRC) the opportunity to assist your William R. Davis office with investigating the feasibility of improving the Hartland Village Drain. Dennis J. Benoit Robert F. DeFrain From meetings with your staff, we understand that the existing Hartland Village Drain Thomas D. LaCross was legally established in 1917. Obviously, the area around the drain has changed ASSOCIATES substantially over the last 98 years. Some of the problematic issues with the drain and Jonathan E. Booth its current alignment include: undersize pipe, eroded open channels, storm sewers Michael C. MacDonald running under buildings/structures and infrastructure that has out-lived it useful life Marvin A. Olane Marshall J. Grazioli expectancy. James F. Burton Donna M. Martin In November of 2014, Hartland Township voters passed a road millage to construct Charles E. Hart improvements to select roadways throughout their Township. One of the identified Colleen L. Hill-Stramsak Bradley W. Shepler project locations scheduled for improvement is Avon Road, from Crouse Road to Cook Karyn M. Stickel Road. This section of road runs directly over top of a portion of the Hartland Village Drain. The Township has requested LCDC to investigate needed repairs/improvements to the Hartland Village Drain prior to making their pavement improvements. However, at this time, the magnitude of the required HUBBELL, ROTH & CLARK, INC. OFFICE: 105 W. Grand River repairs/improvements is unknown. Therefore, HRC has been requested to study Howell, MI 48843 feasibility of the improvements. PHONE: 517.552.9199 FAX: 517.552.6099 Based on our preliminary meeting with LCDC staff, HRC proposes the following WEBSITE: www.hrc-engr.com EMAIL: [email protected] scope of work for this initial feasibility study portion of the project.

Review Background Info Review the historical LCDC drain records, including historical boundaries and drainage route/course centerlines. Walk the route, including performing a condition assessment of the drain. Collect field data (i.e. rim elevations, inverts, limited open drain cross-sections, etc.) of the existing Hartland Village Drain. Attachment: HRC Village Drain Proposal (1524 : Hartland Agreement) Collect limited topo to supplement the available existing information LCDC has in its GIS system.

Meetings MDOT – 1 meeting to review their involvement with drainage and contributions toward construction as it applies to their highway infrastructure and the US-23 crossing. Hartland Township – 1 meeting to share engineering findings & review proposed options.

Y:\201408\20140898\06_Corrs\Proposal\2015 01 23 Eng Serv Prop_final.docx Packet Pg. 38 6.g.b

Mr. Brian Jonckheere January 23, 2015 HRC Job Number 20140898.86

Page 2 of 2

MDEQ – 1 meeting to discuss/confirm their involvement, or lack of involvement, with the possible alternatives. LCDC – 3 meeting to review data, findings, progress, conclusions, etc. LCRC – if it’s decided to include LCRC in the preliminary discussion, they could be invited to 1 of the progress/update meeting with LCDC. Additional meetings – if additional meetings are deemed necessary beyond the ones identified above, HRC is willing to participate. We would invoice our time for this extra work on an hourly basis.

Permit Identification Determine applicability of Drain Code exemptions and permits (if any) required for the selected alternatives.

Engineering Alternative Evaluation From the field data collected and discussions with the various agencies, evaluate possible remedies to address the system deficiencies with the existing drain, including rerouting existing pipe from underneath of existing buildings/structures. Drainage calculations (based on a 2-year and a 10-year storm) will be kept general and not include computer modeling at this time. Initially, we are expecting our analysis to be limited to 2 different options. If additional remedies/options are identified though the evaluation process, additional engineering time may be needed.

Letter Report Prepare a brief summary letter report of the findings of the above tasks. This will include exhibits and conceptual construction cost estimates.

Based on this scope of work, we estimate 150 to 160 hours of work are required for this assignment. We would recommend LCDC budget $16,990 for this project. We would invoice LCDC on an hourly basis, up to this limit, in terms with our existing contract. This amount would not be exceeded without your authorization.

If you have any questions or require any additional information, please contact the undersigned.

Very truly yours,

Attachment: HRC Village Drain Proposal (1524 : Hartland Agreement) HUBBELL, ROTH & CLARK, INC.

Jonathan Booth

JB/jb pc: LCDC: K. Recker, M. LaRose HRC; R. Alix, M. Darga, file

Y:\201408\20140898\06_Corrs\Proposal\2015 01 23 Eng Serv Prop_final.docx Packet Pg. 39 !.

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Safer Roads in Hartland A Citizen Task Force Recommendation to Address Road Conditions in Hartland Township Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement)

6/2014

Packet Pg. 41 6.g.d Safer Roads in Hartland Table of Contents

Executive Summary 1

Convening the Citizen Task Force 2

Citizen Task Force 2

Map of Public Paved and Gravel Roads in Hartland Township 3

Road Responsibilities 4

Safe Roads: A Priority in Hartland Township 4

Funding Realities 5

Greater Safety and Mobility for Every Resident 6

Current Paved Road Conditions and Rating 7

Current Conditions of Gravel Roads 8

Plan Development 9

Funding Allocation Overview 9

Paved Road Considered 10

Gravel Road Considered 10

Maintenance and Infrastructure Projects Considered 11

The Plan: Task Force Recommendations 12

Funding Options 13 Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement)

Project Map 14

Sidewalks: A General Fund Priority 15

Sidewalk Improvement Map 16

Packet Pg. 42 6.g.d Safer Roads in Hartland Executive Summary

The Safer Roads in Hartland Task Force was convened in response to residents’ concerns regarding the condition of roads within Hartland Township. Roads within the Township are owned and maintained by either the State of Michigan, Livingston County or, in the case of private roads, residents. Regardless, as a result of a citizen survey in addition to countless conversations with residents, the Township was called upon to explore ways in which it might step in to solve some of the more pressing road and pathway issues.

The Township solicited residents to participate in the Safer Roads in Hartland Task Force and, in November 2013, the first meeting was held. During the course of multiple Task Force meetings, members were asked to consider several factors, including:

• The Livingston County Road Commission does not have the budget necessary to adequately address Hartland Township Roads, particularly those that are in serious disrepair. • The nationally recognized Pavement Surface Evaluation and Rating System (PASER) scale used by the road industry ranks 60 percent of paved Hartland roads as “poor.” Gravel roads, though not officially ranked, are in similar condition. • The Township lacks the pathways connectivity for which residents have expressed interest.

After reviewing road rankings, traffic counts and numerous other factors, the Task Force created an initial plan calling for a ten-year 1.5 mill November ballot question to address roads and pathways in Hartland Township. This would equate, for the average Hartland Township homeowner, to $150 per year. Before this plan is finalized by the Board of Trustees, public discussions will be held to garner input from residents.

The plan calls for addressing eight portions of paved road and intervention for five gravel roads.

The plan also calls for increasing chloride applications on gravel roads from twice annually to Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement) four times annually. These applications are critical for maintenance of gravel roads and, as an added benefit, help to control dust. The Safer Roads in Hartland Task Force has also identified other maintenance needs that are included in the plan, including maintenance of the repaired roads over the ten-year period of the millage to ensure that the investment is protected long term and a fund available to address maintenance needs as they arise.

The following plan represents untold hours of debate and document review by the Safer Roads in Hartland Task Force. 1

Packet Pg. 43 6.g.d Safer Roads in Hartland Introduction Convening the The Citizen Citizen Task Force Task Force

Melanie Bartley Well-maintained roads are a central component of Mike Bernardin community in which individuals and families wish to Jonathan Booth live, work and play. Joe Colaianne Adrienne Conner Residents consistently reach out to Township officials Gary Cornillaud to express their dissatisfaction with the unacceptable Adam Doby condition of Hartland Township roads. Residents’ Matt Germane desire for the Township to address these issues was Glenn Harper validated in the recent resident survey that ranked Cyndi Kenrick roads among the top priorities. Terry Kozuch Barbara Krueger The Township responded by convening a citizen task Dane Morris force to study these issues and propose solutions. Mike Murphy Marty Neighbors The Safer Roads in Hartland Plan is the result of the Jeff Newsom effort of many dedicated residents who worked long Sheila Nicholas hours to formulate the strategy contained in this Stewart Oldford document. To the Task Force members, the Township Michael Patton extends a sincere THANK YOU. Diane Petronio Keith Voight Colleen Wesley To provide quality services, to Staff Liaisons exceed expectations, to steward James Wickman Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement) Township Manager the resources entrusted to us, and Robert West Public Works Director to promote and protect our David Campbell environment and the health, safety Planning Director Colleen Rosso and welfare of all who live, work, Communications Director Kim Scherschligt or visit Hartland Township. Planner Hartland Township Mission Statement Mark Foss Intern 2 Packet Pg. 44 6.g.d Safer Roads in Hartland Introduction

Public Paved Roads and Public Gravel Roads in Hartland Township Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement)

3 Packet Pg. 45 6.g.d Safer Roads in Hartland The Issue

Road Responsibilities: Working Together to Maintain Public Roads

There are approximately 106 miles of public roads in Hartland Township, and virtually all residents use the public roads to varying degrees. This total includes M-59 and US 23, both of which are State highways and under the jurisdiction of the Michigan Department of Transporta- tion (MDOT). Ninety-four miles of public roads belong to the County and are under the jurisdiction of the Livingston County Road Commission. More than 44 miles of roads within the Township are privately owned and maintained by individual property owners as well as homeowner and condominium associations. There are no Township-owned public roads.

The Livingston County Road Commission is responsible for road improvements. However, there is not enough funding available to address these needs within the current funding model and there are no plans to place a county-wide millage proposal on the ballot. If Hartland residents want improvements, other funding alternatives must be considered. Townships throughout Michigan already contribute to the cost of maintaining the roads within their borders, mainly through general fund allocations and dedicated road millages.

In terms of general fund expenditures, Hartland Township contributes to gravel road maintenance and funds streetlights. The Township proposed a road improvement millage in 2010 to generate funding for major road projects; however, the proposal was defeated. Over the past four years, the roads have continued to deteriorate.

Safe Roads: A Priority in Hartland Township

Hartland Township has experienced a high level of growth and development over the past two decades. The Township is viewed as a desirable community in which to live due to its environmental characteristics as well as an exceptional school system.

In an effort to seek input from its citizens on how to best manage growth, while at the same

time preserving those characteristics that make it desirable, the Township conducted a survey to Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement) discern priorities and concerns. The survey, undertaken in 2012, asked for input on a variety of community issues aimed at identifying where the Township should focus critical resources over the next decade. Roads were the highest among these priorities.

The Township took this as a direct mandate and convened the Safer Roads in Hartland Task Force, made up of citizen volunteers. The Task Force plan — which highlights the need for road improvements, the associated costs, the funding sources available, and a strategy to achieve the desired results — is detailed in this report.

4 Packet Pg. 46 6.g.d Safer Roads in Hartland The Issue Funding Realities: County Road Maintenance Dollars are Highly Limited

Most road funding in Michigan comes from two primary sources; the State gas tax (45 percent), and vehicle registration fees (45 percent). The remaining percentage is accrued from various sources, including the diesel carrier tax and licenses. The portion of Michigan’s 38.7 cents per gallon gas tax devoted to roads is 19.88 cents, and though it was raised from 15 cents in 1997, it is still well below the national average of 23.52 cents per gallon. There are proposals in Lansing to increase this rate, though it would do little to impact our local roads.

This revenue, known as the Michigan Transportation Fund, is allocated state-wide according to a formula in which less than 39 percent goes to County Road Commissions, which have jurisdiction over 75 percent of Michigan roads. Livingston County receives approximately $13 million annually from the Michigan Transportation Fund, which equates to only $73 per capita. Of the 83 counties in the State of Michigan, Livingston County ranks LAST in terms of per capita dollars received for road maintenance. -Citizens Research Council of Michigan

The reality is that the money received by the Livingston County Road Commission is simply Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement) insufficient to adequately maintain the 94 miles of County roads in Hartland Township. When regular maintenance is not undertaken, the road surfaces deteriorate, potholes and cracking occur, and shoulders break down. This results in adverse driving conditions that ultimately place people and property at risk, and reduce both residential and commercial property values.

Efforts at the State level to increase road funding dollars have, to date, been focused on state roads. Similarly, Livingston County has no plans to place a road millage on the ballot. It is up to the residents of Hartland Township to decide the fate of local roads within the Township. 5 Packet Pg. 47 6.g.d Safer Roads in Hartland The Vision Road Improvements: Greater Safety and Mobility for Every Resident

The quality of our roads is critical to the overall quality of life in a community and to the investment that citizens make in their properties and businesses. Every resident relies heavily on the road system to provide for safe travel to and from homes, schools, workplaces, and commercial centers. As such, road quality directly impacts the economy, energy consumption rates, public safety, land development, and visual character of the Township.

With the adoption of a road improvement program, the outcomes that residents can anticipate include: • Improved road safety with fewer accidents • Protected residential and commercial property values • Reduced vehicle damage from poor road conditions • Shorter commute and travel times • Cohesive community perception with greater “sense of place” • Improved economic development potential

Investing in Hartland’s transportation infrastructure ensures that our paved and gravel roads will continue to perform well and serve residents into the future. This investment in our infrastructure at this point is essential since the cost to replace, as opposed to maintain, this network is tremendously high. The Township is at the threshold and although improvement costs are high, they will only increase if there is a failure to take action.

Safer Roads Task Force Meeting Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement)

Packet Pg. 48 6.g.d Safer Roads in Hartland The Current Conditions Road Quality: Paved Roads are Failing

Of the 94 miles of County roads in Hartland Township, approximately 57 miles are paved. The Pavement Surface Evaluation and Rating system (PASER) is the standard method nationally of evaluating pavement conditions for paved roads throughout the state. Visual inspection is used to rate a road segment on a scale of 1-10, with a 1 meaning a failed road segment, and 10 meaning an excellent road segment. The Livingston County Road Commission (LCRC) commits to proactivesly maintaining roads that rank from 7-10.

The PASER ratings provide a uniform basis for comparing the quality of roadway segments. The advantage to this method is that roads may be assessed quickly, often using a “windshield survey" method. The rate at which pavement deteriorates depends on a variety of factors including the amount of traffic, environmental considerations, initial construction quality and quality of other maintenance activities, all of which are taken into account when formulating maintenance and improvement plans.

The PASER rating scale can be translated into general maintenance categories, and is helpful in linking the rating to the anticipated maintenance required and to associated costs. Although additional evaluation is necessary, the table below provides a basic overview of the rating/ maintenance cost relationship on a per mile basis (source: LCRC):

Quality Rating Treatment (Asphalt) Estimated Cost Per Mile

Excellent 9-10 No maintenance required (none) Good 7-8 Preventative maintenance $5,000 to $50,000 Fair 5-6 Preservation treatments $50,000 to $200,000 Poor-Fair 3-4 Rehabilitation $200,000 to $510,000 Failed 1-2 Reconstruction $1,000,000 to $1,500,000 Road Quality: More Than 60 Percent of Hartland’s Paved Roads are Rated as “POOR”

The LCRC inventories the PASER ratings for 2013 Hartland Township Pavement Conditions Hartland Township since all paved, public roads 70% in the Township (except for M-59 and US 23) 60% 60.4%

are County roads. The results of the most recent Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement) ratings are depicted by the graph to the right. 50% As indicated, more than 60 percent of the paved 40% roads in Hartland are in “Poor” condition (PAS- ER rating 1 through 4), and without increased 30% 28.3% expenditures on maintenance, these roads will 20% deteriorate further and require even higher repair costs. 10% 6.4% Of the remainder, 28 percent are considered 0 “Fair”, with only 6 percent of the paved roads in Good Fair Poor “Good” condition. Private, paved roads are not included in this evaluation. 7 Packet Pg. 49 6.g.d Safer Roads in Hartland The Current Conditions Road Quality: Gravel Roads are Degrading

The Township’s road problems are not limited to paved roads — the 37 miles of gravel roads are failing too. The results of windshield surveys indicate severe problems on key, connecting segments. Gravel roads deteriorate differently than paved, and are particularly impacted by poor construction, unmaintained drainage, high traffic levels, high speeds, weather and exces- sive vehicle weights.

Standard maintenance on gravel roads consists of re-grading the surface, followed by an application of chloride. Applying chloride to a well-constructed limestone gravel road serves to harden the roadbed, creating a smooth, durable surface that often lasts for 5-7 years. If the road is in poor condition, or lacks a strong limestone base, applying chloride will simply reduce dust, but will not serve to solidify the road surface. The majority of gravel roads in Hartland are not limestone, and would require installation of this base in order to benefit from future chloride applications.

In the past, the Township has budgeted for two chloride applications per year; however, four are needed. The Livingston County Road Commission partners with the Township in this effort by contributing the road grading to redistribute displaced gravel before the chloride is applied. Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement)

8 Packet Pg. 50 6.g.d Safer Roads in Hartland The Process Plan Development: Determined by Township Residents

The plan priorities and recommendations contained in this document were determined by Town- ship residents through the Safer Roads Task Force. Since the Township’s residents requested improved roads, it seemed imperative that the residents also make the recommendations on what roads should be addressed, and how the requisite improvements should be funded.

As a first step in the process to facilitate this effort, the Township went out to residents to generally request input on road problems. Maps were provided at community functions and residents were asked to identify problem areas. Information was also made available through the Township’s newsletter and on the website. A Township-wide solicitation then took place, and a twenty-one member committee was appointed and tasked with the responsibility of identifying priorities and formulating a strategy. This Safer Roads Task Force consisted of representatives from throughout the Township, all offering different perspectives and opinions on this road issue at large.

The Task Force held a series of meetings over many months during which, in conjunction with staff: 1) road conditions were evaluated, ranked, and prioritized 2) pathway connections were considered 3) cost structures were studied 4) funding options were reviewed 5) a recommended strategy was formulated for public consideration, and 6) a plan document was developed.

A draft plan was taken out to the community via numerous public meetings and online engage- ment. The Task Force then reconfigured the plan to reflect public feedback.

FUNDING ALLOCATIONS TO PRIORITY PROJECTS

Following the identification of the various road, pathway, and infrastructure project priorities, Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement) the Task Force then debated the issue of funding allocations. If funding became available, what would be the best use of the resources and how should funding be allocated among the priorities? A number of factors were evaluated, with one of the highest considerations of the Task Force being the number of residents potentially impacted by a proposed improvement, with the location of the proposed projects a close second. The Task Force believes it is important that funds be broadly allocated to help ensure that all residents were impacted by the improvements at some level.

9 Packet Pg. 51 6.g.d Safer Roads in Hartland The Strategy

PAVED ROADS CONSIDERED The Task Force evaluated the PASER ratings for eleven high-priority paved road segments, as well as the average daily traffic counts (ADT – High and Low), and ranked them in terms of failure severity, estimated traffic level, and cost vs. benefit of investment.

Road Segment Length Rating Daily Traffic (in miles) Counts Hartland Road, Crouse Road to Cook Road 0.75 2-7 H-7,579 L- 906 Fenton Road, M-59 to Hibner Road 2.0 3-4 H-4,076 L-3,211 Bullard Road, 1790’ north of M-59 to Dunham 0.82 1-3 H-1,520 L- 480 Bergin Road, Rolling Hills to Old 23 1.12 2 H-2,072 L-1,285 Fenton Road, Hibner Road to Holtforth Road 2.13 2-3 H-3,018 L-1,809 Clyde Road, Cullen Road to Hartland Road 1.55 3-6 H-6,708 L-1,422 Hibner Road, Hartland Road to Bullard Road 2.09 3 H-3,406 L- 951 Read Road, Bullard Road to Fenton Road 1.17 2 H- 765 L- 593 Parshallville Road, Old 23 to end of pavement 1.15 2 H- 886 L- 723 Bullard Road, Parshall Road to Read Road 0.61 3-4 H- 533 L- 422 Cullen Road, Clyde Road to Townley Road 0.50 2 H- 519 L- 332

GRAVEL ROADS CONSIDERED The Task Force evaluated twelve public gravel road segments and ranked them in terms of maintenance needs. The Township undertakes two annual chloride applications in conjunction with road grading to improve the stability of the gravel roads. Major improvements are needed on many of the gravel roads though, in order to create a more solid base and thereby improve the effectiveness of the chloride applications. Average daily traffic counts are indicated on the right (High and Low).

Road Segment Length Daily Traffic (in miles) Counts Pleasant Valley, Lone Tree to Commerce Road 1.26 H-1,649 L-1,295 Hacker Road, M-59 to Golf Club 2.0 H-2,101 L-1,311 Dunham Road, Clark to Fenton Road 2.0 H-1,087 L- 262 Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement) Clyde Road, Hartland to Fenton Road 2.4 H-1,514 L- 703 Bergin Road, Hacker to Rolling Hills Road 1.24 H-1,004 L- 806 Crouse Road, Cullen Road to Old 23 0.87 H- 901 L- 571 Cook Road, Hartland to Runyan Lake Road 0.19 H- 460 L- 272 Hibner Road, Bullard to Fenton Road 1.01 H- 358 L- 239 Hacker Road, M-59 to N. St. John’s Driveway 0.14 H- 553 L- 299 Cullen Road, Townley to Crouse Road 0.91 H- 360 L- 184 Parshallville Road, Settlement to Clyde Road 0.60 H- 343 L-163 Dunham Road (east of Clark Road) Bridge Improvements 10 Packet Pg. 52 6.g.d Safer Roads in Hartland The Strategy CONCURRENT MAINTENANCE AND INFRASTRUCTURE PROJECTS CONSIDERED Through the process of determining maintenance needs for roads and pathways, the Task Force recognized that other, related physical issues should be concurrently addressed. Many of these relate directly to physical projects, others are recommended as proactive measures that will help alleviate the need for significant investment in the future.The Task Force recommends that a minimal amount of millage dollars be allocated to achieving these objectives. The Task Force recommends that the Township investigate ways to accomplish these objectives by other means or through alternative funding sources, perhaps in conjunction with road improvement projects.

Township-Wide Trash Collection (recommendation, but not included in the millage proposal) Repair Village Underground Storm Drain M-59 Sign and Signal Improvements Intersection Vegetation Clearing Traffic Count Program Motor Carrier Weight Limit Enforcement Improvements to Fenton Road North of Hibner Improvements to Clark Road North of Lorraina Lane Curb and Gutter through Hartland Village 3-Way Stop at Clark and Dunham Roads Traffic Calming at Avon/Hartland and Crouse Roads Streetlight Program Additional Weight Limit Restrictions Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement)

11 Packet Pg. 53 6.g.d Safer Roads in Hartland The Plan Citizen Task Force Recommendations

The Safer Roads Task Force recommends that the Hartland Township Board of Trustees place a ballot measure before the voters, requesting a 1.5 mill increase for a period of ten years, to accomplish the road improvement projects listed below. If approved, this would result in approximately $9 million ($900,000 annually for ten years), to be applied to road improvements. The Task Force recommends that the referenced projects be bonded, and undertaken in priority, over a 1-2 year period in order to prevent any further deterioration. Contingencies are included in these estimates as well as Livingston County Road Commission (LCRC) engineering. Should engineering needs exceed LCRC capacity, the Task Force has included a line item to account for potential outside engineering costs.

PAVED ROADS Hartland Road, Crouse to Cook Road $ 437,500 Fenton Road, M-59 to Hibner Road $ 650,000 Bullard Road,1790’ N. of M-59 to Dunham Road $ 437,500 Bergin Road, Rolling Hills to Old 23 $ 481,250 Fenton Road, Hibner to Holtforth Road $ 962,500 Clyde Road, Cullen to Hartland Road $ 125,000 Hibner Road, Hartland to Bullard Road $ 337,500 Read Road, Bullard to Fenton Road $ 512,500 ESTIMATED TOTAL PAVED ROAD IMPROVEMENT COSTS: $3,943,750

GRAVEL ROADS Pleasant Valley, Lone Tree to Commerce Road $ 456,480 Dunham Road, Clark to Fenton Road $ 657,920 Clyde Road, Hartland to Fenton Road $ 805,600 Dunham Road bridge improvements $ 85,000 Blaine Road, Maxfield Road to end of pavement $ 146,250 ESTIMATED TOTAL GRAVEL ROAD IMPROVEMENT COSTS: $2,151,250

NEW PAVED ROAD Hacker Road, M-59 to Golf Club Hartland Township’s projected portion of the project when done in partnership with Oceola Township. ESTIMATED TOTAL NEW PAVED ROAD COST: $1,500,000

PREVENTATIVE MAINTENANCE AS NEEDED Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement) Filling potholes, crack sealing, etc. $ 495,000 Fourth chloride application to roads for ten years $ 210,000 Road grading and drainage improvements $ 200,000 ESTIMATED TOTAL PREVENTATIVE MAINTENANCE COSTS: $ 905,000

PROJECT DESIGN AND ENGINEERING $ 500,000

TOTAL ESTIMATED COST: $9,000,000

A 1.5 mill/ten-year tax increase would raise the funds necessary to make the improvements listed above. This would cost the average homeowner $150 per year. 12 Packet Pg. 54 6.g.d Safer Roads in Hartland Funding FUNDING OPTIONS

Road Improvement Millage – Voter authorization of a millage increase must occur at an election, following the passage of a formal resolution by the Township Board of Trustees. A 1.5 mill increase is the equivalent of $1.50 on every thousand dollars of taxable value. The taxable value (state equalized value) of a property is roughly one-half of the market value. The average home price in Hartland Township is approximately $200,000, with a taxable value of $100,000. For the average home in Hartland Township, the cost of the proposed plan would therefore be $150 per year for the duration of the proposed increase. If adopted, Hartland would be the eighth township in Livingston County with such a millage.

General Fund Allocations – The Task Force is recommending that the Township General Fund pay for recommended sidewalk connectivity (see addendum 1). The General Fund would be able to dedicate $100,000 per year to sidewalks if the millage is approved and those dollars are not directed to minor road improvements. The Township will also explore alternative funding, including state grants and special assessment districts. The $100,000 commitment would do very little to impact road conditions, but could make a significant impact in walkability and bikeability along M-59, Hartland Road and the Village area. The Task Force is recommending that these sidewalk improvements be completed within the first few years of the millage.

Special Assessment Districts – SADs provide the opportunity for residents to “partner” with the Township on specific road improvements that functionally serve a limited number of properties. The costs of the improvements are usually shared, with assessments levied proportionately against the properties that benefit from the improvements. The County Road Commission administers such projects with the Township bonding for the improvements.

Cost Sharing – Sharing in road improvement costs can take different forms, with most occurring between abutting jurisdictions, or between a local jurisdiction and the County Road Commission. It is recommended that cost sharing among Hartland Township, Oceola Township, and Livingston Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement) County be pursued for the paving of Hacker Road from Golf Club Road to M-59.

Grant Funding – Competitive matching grants are available for certain types of road projects. Be- cause the vast majority of grants available require that the recipient match the funds, the millage would allow Hartland Township to become competitive for these grants.

13 Packet Pg. 55 6.g.d Safer Roads in Hartland Project Map PROPOSED PROJECT MAP

A map illustrating the location of the proposed projects is found below. Implementation of the projects will occur in coordination with the Livingston County Road Commission and other entities contracted to perform the improvements. Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement)

14 Packet Pg. 56 6.g.d Safer Roads in Hartland Sidewalks

In the initial plan, the Task Force recommended that sidewalk connectivity be included in the millage. Following public feedback, both at numerous public meeting and online, residents were clear that roads are the priority.

The Task Force then reconfigured the plan to reflect this feedback. Two additional roads as well as a as-needed maintenance line item were included and sidewalks were removed from the plan.

Township leadership, however, indicated that the General Fund could contribute $100,000 per year to sidewalks if the millage is approved and those dollars are not directed to minor road improvements. The Township will also explore alternative funding, including state grants and special assessment districts.

The $100,000 commitment would do very little to impact road conditions, but could make a significant impact in walkability and bikeability along M-59, Hartland Road and the Village area. Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement)

15 Packet Pg. 57 6.g.d Safer Roads In Hartland Addendum 1 Existing and Proposed Sidewalks Attachment: Safer Roads Plan (1524 : Hartland Village Drain Agreement)

— Existing Sidewalks — Proposed Sidewalks 16 Packet Pg. 58 11.a

Hartland Township Board of Trustees Meeting Agenda Memorandum

Submitted By: Robert West

Subject: 2015-2020 Parks Master Plan Draft

Date: January 28, 2015

Recommended Action

Presentation followed by Board questions and comments. No formal action at this time.

Discussion

Hartland Township determined the need for an updated Parks Master Plan with the development of two new Township parks. The Hartland Township Board reached out to the community for resident input for the new Parks Master Plan. A Hartland Township Parks Task Force, made up of citizens and local business owners, was developed to provide recommendations of future park amenities. The Parks Task Force (PTF) also prioritized the projects to further enhance the recommendations. The PTF’s recommendations equate to a subset of the overall Parks Master Plan. The Parks Master Plan articulates the desires and preferences, both present and future, for public parks and recreation service development and expenditures.

The purpose of the Master Plan is to communicate Hartland’s vision projected through the next five years. The Parks Master Plan goals and objectives capture the ideas of the community through extensive public input, while identifying strategic strategies for achieving those goals. The proposed 2015-2020 Hartland Township Parks Master Plan has been completed. McKenna Associates has developed the plan in accordance with the Michigan Department of Natural Resources (MDNR) requirements for grant eligibility.

The Board will need to approve the plan at its next meeting in order to meet the MDNR deadline of March 1. A draft of the approving resolution is also attached.

Financial Impact

Attachments

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Parks Master Plan 2015-20 (draft) (PDF) 2008 Parks Master Plan (PDF) PTF Report (PDF) Draft Resolutions (PDF)

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PARKS & RECREATION MASTER PLAN HARTLAND TOWNSHIP 2015-2020

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

HARTLAND TOWNSHIP, LIVINGSTON COUNTY, MICHIGAN FEBRUARY 2015

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Hartland Township Parks and Recreation Master Plan 2015 – 2020

March 2015

Hartland Township Livingston County, Michigan

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

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Acknowledgements

Parks Task Force Melanie Bartley Mike Bernardin Sandy Brondstetter, Public Works Assistant Joe Colaianne, Hartland Township Board Robert Conaway Adrienne Conner Amy Cooper Laura DeRosier William J. Fountain, Supervisor, Hartland Township Board Doug Fountaine Jim Gualtieri Larry Hopkins, Hartland Township Board Mike Horan Sasha Klavon Marty Neighbors Dena Nelson Roseanne Reynolds Brenna Rosso Colleen Rosso, Communications Director Kurt Stromlund Jenifer Thomas Bob West, Public Works Director

Hartland Township Board William J. Fountain, Supervisor Larry Hopkins, Clerk Kathleen A. Horning, Treasurer Joseph W. Colaianne Mathew Germane Glen Harper Joseph M. Petrucci

Hartland Township PlanningDRAFT Commission Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Larry Fox, Chair Jeff Newsom, Vice-Chair Larry Hopkins Sue Grissim Mike Mitchell Tom Murphy Keith Voight

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Introduction

In its effort to provide quality recreational opportunities for its residents, the Hartland Township Parks Task Force and Township Board of Trustees have created the Parks and Recreation Master Plan 2015–2020. This plan is a road map for the parks and recreation decisions made in the next five years as well the projected future needs. The 2015 Parks and Recreation Plan, along with the 2004 Comprehensive Plan, and amendments to the Future Land Use Map in 2011, is a continuing effort by the Township to establish updated recreational goals and objectives for the community. The 2015 plan will also make the Township eligible for grants from the Michigan Department of Natural Resources (MDNR) to assist the Township in reaching its recreational goals.

Hartland Township enjoys a unique, long-standing relationship with the Hartland Area Youth Athletic Association (HAYAA) and the Hartland Consolidated School District through their Community Ed program for the provision of recreation programming, development, operation, and scheduling of classes for sporting and leisure time activities. HAYAA and Community Ed have the primary responsibility for recreation activity programming in the Township.

Parks and recreation facilities utilized for programs provided by HAYAA and Community Ed include participants that are not only residents of Hartland, but also residents from communities within the School District. The growing population of the School District has increased the number of participants in recreational programs. This increased participation places an ever-increasing demand on the parks and recreation facilities currently available in the Township.

The Hartland Township Parks and Recreation Committee has established nine goals and corresponding objectives to address parks and recreation in the Township. The goals and objectives include the development of new parks and recreation facilities, maximizing the use of facilities, continued cooperation with recreation providers in the Township, access and transportation to facilities, development and improvement of recreation programs, preservation of natural and cultural resources, funding for parks and recreation, high quality design of parks and facilities, and maintaining an on-going parks and recreation planning process. These goals and objectives have been established based on the needs expressed by the Hartland Township residents and provide an operational framework for future parks and recreation decisions.

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) The 2015–2020 Parks and Recreation Master Plan for Hartland Township focuses on three critical areas: 1) expand and improve the current parks and recreation facilities to incorporate a broader array of recreational opportunities; 2) enhance the current park facilities with new and renovated facilities to keep up with program providers needs; and, 3) ensure the conservation of sensitive woodland, wetland and wildlife habitats within Township parkland.

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Table of Contents

Acknowledgements ...... i Introduction ...... ii Table of Contents ...... iii List of Maps ...... iv List of Tables ...... iv List of Figures ...... iv

1 Community Description

Regional Setting ...... 1 Social Characteristics ...... 3 Economic Characteristics ...... 5 Physical Characteristics ...... 6

2 Administrative Structure

Administration ...... 8 Parks and Recreation Funding ...... 10

3 Parks and Recreation Inventory

Hartland Parks ...... 12 Hartland Community Facilities ...... 14 Hartland Area Consolidated School Facilities ...... 18 Barrier Free Accessibility ...... 18 Regional Parks and Facilities ...... 20 Local Parks and Facilities ...... 23 Private and Commercial Recreation Facilities ...... 23 Hartland Recreation Programs ...... 24 Michigan Department of Natural Resources Grants ...... 25

4 Basis for Action Plan

Planning and Public Input Process ...... 26 Park Land Analysis and Service Areas ...... 28 DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Facilities Analysis ...... 32 Programming Analysis ...... 36

5 Action Plan

Goals and Objectives ...... 37 System Wide Recommendations/Long Range Planning ...... 40 Five-Year Capital Improvement Plan ...... 42

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Appendices

A – Public Involvement B – Conceptual Park Plans C – Funding Sources D – Resolution of Approval E – Notices and Meeting Minutes

List of Maps

Map 1 – Regional Location ...... 2 Map 2 – Parks and Recreation Inventory ...... 16 Map 3 – Regional Parks and Recreation ...... 22 Map 4 – Parks and Recreation Service Area ...... 31

List of Tables

Table 1.1 – Change in Community Population, 2000 – 2040 ...... 3 Table 1.2 – Community Housing Statistics, 2000 – 2010 ...... 4 Table 1.3 – Community Age Distribution, 2010 – 2040 ...... 5 Table 2.1 – Parks and Recreation Budget, 2014 – 2019 ...... 10 Table 2.2 – Community Ed Budget, 2014 – 2019 ...... 10 Table 2.3 – HSCA Program Budget, 2014 – 2019 ...... 12 Table 3.1 – Public Parks and Recreation Inventory ...... 17 Table 3.2 – Township Owned Parks and Facilities ...... 19 Table 3.3 – MDNR Parks and Recreation Grant History ...... 25 Table 4.1 – MDNR Public Park Land Acreage Analysis ...... 29 Table 4.2 – Park Facility Analysis ...... 32 Table 5.1 – Five-Year Capital Improvement Plan ...... 42 Table 5.2 – Yearly CIP Costs...... 44

List of Figures

Figure 2.1 – Administrative Structure ...... 9 Figure 2.2 – HAYAA Administrative Structure ...... 9

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

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Chapter 1 Community Description

The Community Description is a picture of the various physical and socioeconomic characteristics of Hartland Township. This information provides valuable insight into determining future parks and recreation facility development and programming needs for the community.

Regional Setting

Hartland Township is a southeastern Michigan community situated in Livingston County, generally at the juncture of US 23 and M-59 (Highland Road). It encompasses a physical area of 37.7 square miles and is home to a population of 14,753 according to 2013 SEMCOG estimates. Hartland, a Michigan general law township, provides public park and recreation services to its residents, supplemented by the services and facilities offered by the Hartland Consolidated School District, regional public facilities, and many private sector offerings. The community’s success in providing an extensive variety of recreational offerings lies in the strong partnerships that have been created among the many organizations and entities involved in recreation, including strong volunteer associations committed to such services.

This Plan is for, and about, the residents of Hartland Township. It articulates its desires and preferences, both present and future, for public parks and recreation service expenditures. The purpose of the Plan is to lay out the community’s vision, derived from extensive public input, through the next five years. The goals and objectives capture the ideals of the community, while the plan element identifies the implementation strategy for achieving those goals. An overview of Hartland Township follows, offering a “snapshot” of the community, its people, priorities, and values.

Hartland Township is located on the east side of Livingston County, sharing a border with Highland Township (Oakland County) to the east, Tyrone Township to the north, Oceola Township to the west, and Brighton Township and the city of Brighton to the south. As the growth in southeast Michigan has expanded to the west, the population of Hartland Township has gradually increased, aided by the quality of life and excellent school system. Its proximity to the major thoroughfares of US 23 and M-59, as well as its strategic DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) position between I-96 and I-69, has made it a desirable location for residents and businesses seeking ease of access, but in a more rural setting.

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Map 1 Regional Location

Base Map Source: Livingston County GIS, 2006, Data Source: Hartland Township

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

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Social Characteristics

Recognizing the unique characteristics of Hartland’s residents in terms of overall population, age distribution, household type, and household composition helps to identify the types of parklands and recreational opportunities that should be planned for by the Township. Assessing the needs of the community based on current and future demographics, as well as the desires of the community at large, is instrumental in prioritizing expenditures allocated for the prescribed purpose. The following offers a brief overview of the Township’s social characteristics deemed important in planning for parks and recreation.

Population. The population of the Township was estimated by the Southeast Michigan Council of Governments (SEMCOG) to be 14,753 in December of 2013, which represents a modest 0.6% increase over the 2010 census population of 14,663. Reviewing the community’s growth rate between 2000 and 2010, however, presents a somewhat different picture. In 2000, Hartland’s population was 10,996, rising to 14,663 in 2010, a 33.3% increase. Despite the minor increase registered during the past three years, the Southeast Michigan Council of Governments (SEMCOG) estimates that the population of the Township will grow to 16,040 by 2040, equating to a 10% increase over the 2010 census. Evaluating population projections as part of a demographic analysis helps to anticipate future needs thereby allowing planning and preparation to begin now.

Table 1.1 Change in Community Population, 2000 – 2040 2000 2010 % Change Forecast % Change 2000-2010 2040 2000-2040 10,996 14,663 33.3% 16,040 45.9% Source: US Census Bureau, SEMCOG

Households: Along with monitoring the increase in population is the need to also review corresponding changes in the number and compositions of households. Households are generally defined as the person or group of people occupying a housing unit. The composition of households can consist of families with or without children, non-related persons, or those living alone. The number and types of households, used in conjunction with an age analysis, can offer necessary insight into future needs and what types of households may be underservedDRAFT as far as recreational offerings. Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Based on a review of the household census data, a significant change in household types is related to the senior population. The number of households with seniors, as a percentage of the whole, increased by 7%. The baby-boom generation is rapidly reaching senior status and enjoying relatively good health as it ages. This allows seniors

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to maintain individual households and remain in the community, as opposed to moving to institutional settings. The number of seniors living alone is also growing, reflecting an increase of 180% between 2000 and 2010. In light of these changes, planning for an aging population should be a rising priority and undertaken in conjunction with providing services to other sectors of the population.

Table 1.2 Community Housing Statistics, 2000 – 2010

Housing Statistics 2000 2010 % Change Housing Units 3,908 5,442 39.3% Households 3,696 5,154 41.5% (Occupied Units) Average Household 2.96 2.84 -0.12% Size

Household Types 2000 2010 # Change % Change With Seniors 65+ 517 14.0% 1,082 21.0% 565 109.3% Without Seniors 65+ 3,179 86.0% 4,072 79.0% 893 28.1%

Household Comp. 2000 2010 # Change % Change 2 or more persons 1,534 41.5% 2,138 41.5% 604 39.4% w/o children Live alone, 65+ 112 3.0% 309 6.0% 197 175.9% Live alone, under 65 348 9.4% 565 11.0% 217 62.4% With children 1,702 46.0% 2,142 41.6% 440 25.9% Source: U.S. Census Bureau

Households are classified as Families with Children, Families without Children, and Non- Families, which include persons living alone and two or more non-related persons living in the same home. In Hartland Township, 44% of households are classified as Families with Children, 40% as Families without Children, and 16% as Non-Families. The composition of households in Hartland is important to help plan the desired park and recreation facilities and programs in a manner that is consistent with and proportionate to these characteristics, thus a variety of offerings are necessary. DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Age Distribution: The population of the Township can be evaluated to a greater degree by comparing changes in various age categories. Although every age group benefits from, and should be provided sufficient recreational opportunities, the types of offerings often must be targeted to specific populations. Though many types of amenities such as

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passive parks, trails, and picnic areas have broad appeal, there are other types that must be designed for specific age groups such as youth ball fields, tot lots, and sledding hills. In order to ensure that scarce resources are allocated in the best manner possible, evaluation of the age composition is essential. Table 1.3 shows the senior population (65+) over the next 30 years is projected to increase considerably, while the youth population (under 18) shows some decline.

Table 1.3 Community Age Distribution, 2010 – 2040 Age Group Census: 2010 Forecast: 2040 Change: 2010-2040 # % # % # % Under 5 827 5.6% 786 4.9% -41 -5.0% 5 – 17 3,371 23.0% 2,775 17.3% -596 -17.7% 18 – 24 1,012 6.9% 1,045 6.5% 33 3.3% 25 - 34 1,305 8.9% 1,399 8.7% 94 7.2% 35 - 59 5,794 39.5% 4,836 30.1% -958 -16.5% 60 - 64 804 5.5% 694 4.3% -110 -13.7% 65 - 74 950 6.5% 1,734 10.8% 784 82.5% 75+ 600 4.1% 2,771 17.3% 2,171 361.8% Population 14,663 100% 16,040 99.9% ------Source: US Census Bureau, SEMCOG

Economic Characteristics

Truly understanding a community’s composition requires considering more than the social characteristics such as size, the age of its residents, and the predominant types of households. Factors such as income levels, educational attainment, and employment types also play a role in understanding the needs of a community. They can have implications for recreational offerings. Economic characteristics can provide a high level of insight into preferred activities, further narrowing how monetary resources should be expended. The following is a brief discussion of key economic characteristics of the Hartland community.

Income: The median 2010 household income in Hartland Township was $79,698 which represents a nearly $20,000 drop since 2000. The 2010 per capita income was $31,274, a decline $6,645 from the 2000 census figure of $37,919. The recession took a DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) major toll on income levels in nearly every industry, and southeast Michigan was particularly impacted. Corresponding with the decrease in income was the increase in the number of households in poverty. This number increased from 69 in 2000, to 255 in 2010, rising to 5.1% of the total. Though household income will likely rise again as the economy improves, the interim period could mean higher demand and use of public

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parks and recreational facilities. With less discretionary income available, families may seek recreational opportunities closer to home.

Education: The US Census assesses educational attainment by determining the highest level of education an individual has completed. In 2010, the highest percentage of residents (27%) report that they have had “some college and no degree”. Another 11% have an Associate Degree, 23% have a Bachelor’s Degree, and nearly 10% report a graduate or professional degree. In comparing these figures to the educational attainment reported in 2000, there was very little change noted. The proportions in terms of percentages remained fairly stable.

Employment: The three industry categories employing the highest numbers of Hartland residents in 2010 were: Private Education & Healthcare, Knowledge-based Services, and Retail Trade. SEMCOG forecasts that these three industries will continue to be the highest employers of Hartland residents through 2040. It should be noted that this does not necessarily mean that such employers are located in the Township. In 2010, of the 6,780 workers (age 16+), only 14% of those living in Hartland also worked in the community. Over 85% of workers commute to other jurisdictions, with Milford, Ann Arbor, and Howell being the most significant destinations at nearly 5% each. As far as implications, commuting can serve to reduce the time available for participation in local recreational pursuits. Also, commuting to other jurisdictions tends to increase familiarity with, and consequently participation in, recreational opportunities in those areas. This sometimes draws participation away from hometown activities.

Physical Characteristics

The following is a description of the physical characteristics of Hartland Township, including land use, natural features, historic resources, and the transportation network. This information is important in understanding the potential for the type, location, and extent of future park and recreation improvements.

Land Use. The predominant land use in Hartland is single-family residential followed by vacant parcels and open space. Many new residential subdivisions have been added in the past several years, fueling the community’s population growth and generating demand for new parks and recreational facilities. The Township has experienced an increase in commercial developments, particularly at the intersection of US-23 and M-59. The Township must planDRAFT accordingly to ensure valuable natural features are protected Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) and potential park development opportunities are capitalized upon.

The Township has historically been an agricultural community. Very few remaining sites are used for farming activities due to a number of factors including the desirability of the community for potential homeowners. Land owners anxious to sell while there were willing

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buyers developing in the community, and various other contributing circumstances created development pressure in Livingston County. As noted above, the Township is a predominately single-family residential, but commercial development pressures are beginning to increase. The Township is continuing to develop into a thriving community with a variety of land uses.

Natural Features. Approximately 64% of the land area in the Township contains natural features that have a value to the residents. It is not realistic to expect that almost two- thirds of the Township’s land area will be preserved in a natural state in perpetuity. The Township has continued to encourage land developers to preserve natural features to the greatest extent possible when making plans for new construction. Natural features are not easily restored after they are impaired. These remaining natural features provide numerous existing and potential parks with recreation opportunities.

The Township has a number of lakes, accounting for approximately 4% of the total land area. With the exception of Blaine, Walden, and Whalen Lakes, all are surrounded by relatively high density residential development. Access to water bodies for active and passive purposes is an important recreation issue along with limiting the impact of potential development around the lakes.

Approximately 12% of the Township’s land area are wetlands. They are scattered throughout the Township, with the largest concentration in the southeast corner. The wetlands as identified by the Michigan Resource Information System (MIRIS) maps and the National Wetland Inventory (NWI) show mostly combinations of wetlands with wetland soil areas. Wetlands connected to or within 500 feet of an inland lake, pond, river, or stream and or those 5 acres in size or greater are regulated by Part 303, Wetland Protection, of the Natural Resources and Environmental Protection Act, Public Act 451 of 1994.

Along with a number of wetland areas, there are woodland areas throughout the Township as well which constitute approximately 35% of the total land area. The majority of the woodlands are central hardwood, with small areas of pine and lowland conifers. One downfall of prime woodland is the fact that the same soil that supports the highest quality trees (American Basswood, Black Cherry, Black Walnut, Northern Red Oak, Sugar Maple, White Oak, Yellow Birch, and Yellow Popular) is also the most suitable for development and agricultural use. The remaining acreage of healthy woodland within the Township providesDRAFT a crucial role in species habitat, air quality, and recreation. Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Historic Resources. Hartland Township is blessed with two distinct historic settlement areas, Hartland and Parshallville. These settlement areas provide Hartland with a truly unique image that many communities strive for today.

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Packet Pg. 73 11.a.a 1 – Community Description

The Parshallville settlement area is located within the northwest corner of the Township. This area is characterized by significant natural features, including mature woodlands, wetlands, and the Mill Pond. Other important characteristics of the area include a historic gristmill, the Parshallville cemetery, and homes dating back to the 1800’s. The Township must be thoughtful when reviewing and approving new development within this area to ensure the continued preservation of its historic features.

The Hartland settlement area is located in closer proximity to the more intense development areas of the Township. Within two miles from the M-59/US-23 interchange, the settlement area has remarkably been unaltered by new development until very recently. Redevelopment and new development proposals have increased in this area, and the Township has been careful to ensure the development is in similar character to preserve the integrity of the settlement. Careful consideration has also been given to the Ore Creek corridor that traverses through the southern portion of the settlement.

Transportation. Township residents rely on the road and pathway networks to access regional parks and recreational facilities. The Township has no public transportation or railways at this time, as the transportation system is oriented toward the automobile. The existing road system consists of an irregular grid network of roads which are generally located on section lines.

The Township is fortunate to be served with a substantial regional transportation network, including US-23, M-59, and Old US-23. The major east-west roads within the Township are Clyde Road and M-59. The major continuous north-south roads within the Township are Old US-23, Hacker Road and Fenton Road.

The system of roads in and near Hartland provides reasonably good access by automobile to recreation facilities in the Township and in surrounding communities. M-59 and US-23 provide connections to regional and state facilities, as well as shopping and entertainment facilities in Brighton, Howell, Green Oak Township, Ann Arbor, and Oakland County.

Access to recreation facilities can be difficult for certain segments of the population, primarily children and the elderly. Existing recreation facilities are scattered throughout the Township and located a considerable distance from much of the population. Efforts have been made recently to expand the bike paths throughout the Township, but continued work shouldDRAFT be done to improve the pedestrian and bicycle access to Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) recreation facilities. The Township should encourage the installation of sidewalks, greenways, bike paths, pathways, and crosswalks in appropriate areas of the Township in both residential and non-residential developments, along with necessary road and parking improvements.

Hartland Township Parks and Recreation Master Plan Page 8 March 2015

Packet Pg. 74 11.a.a

Chapter 2 Administrative Structure

The administrative structure describes the functions and interrelationships of the boards and committees, the staff, the volunteers, and others responsible for the successful operation and maintenance of parks and recreation programs and facilities. Funding sources and budgets of the primary park and recreation providers in the Township are presented. Both operation and capital budgets are included. Emphasized in this section is the strength of the partnerships among the various entities. These partnerships have been instrumental in the overall success of Hartland’s programs. The partnerships rely heavily on a strong and dedicated volunteer base, all of whom devote a significant amount of time and energy ensuring the best possible recreational experience for participants.

Administration

Three of the major parks in Hartland are owned and maintained by the Township. One park is jointly owned, and another is owned and maintained by the Hartland Consolidated School District. The Township also owns the HERO Center, which serves, in part, as a teen center. Recreation programming is largely undertaken by Community Education, a department of the School District, utilizing both school facilities and Township park facilities. Two volunteer organizations, the Hartland Area Youth Athletic Association (HAYAA) and the Hartland Community Soccer Association (HCSA), provide team sport opportunities for youth. Several smaller, specialized organizations supplement the offerings. The Hartland Enrichment and Recreation Organization provides programming for the Next Door Hartland Teen Center.

Hartland Township: The operation and maintenance of the park and recreation facilities is the responsibility of the Public Works Department, which consists of a Director and Administrative Assistance. These individuals ensure that the parks and facilities are appropriately maintained, and that capital improvements are carried out as directed by the Hartland Board of Trustees. The majority of the maintenance is contracted to outside entities under the supervision of the Public Works Director. The Public Works Director is also responsible for implementation of capital improvement projects.

A committee of the Township Board of Trustees, in association with the Township Manager, provides oversight to park and facility operations. A Park Site Plan Committee, DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) comprised of Township Board members (including a Planning Commission representative) and the Township Manager, is responsible for park plan implementation. The Park Site Plan committee worked closely with the Public Works Director in the development of the Township’s newest parks, Hartland Heritage Park and Settlers Park. Grand openings for both of these parks occurred in 2013. It is anticipated that the Park Site Plan Committee will continue its role in the implementation of upcoming park capital improvement projects.

Hartland Township Parks and Recreation Master Plan Page 8 March 2015

Packet Pg. 75 11.a.a 2 – Administrative Structure

Figure 2.1 Administrative Structure

Recreation Providers Hartland School HAYAA Board HCSA Equestrian Gymnastics Lacrosse Wrestling Hartland Schools Others Hartland Township Superintendent Residents

Community Ed Parks Task Force Hartland Township Board

Hartland Township Manager

Figure 2.2 HAYAA Administrative Structure

HAYAA Executive Board

President, Vice President, Treasurer, Secretary, Football Commissioner, Basketball Commissioner, Lacrosse Commissioner, Cheer/Pom Commissioner and Livingston Baseball/Softball Commissioner Kensington Quadtown/Little County Youth Valley Baseball Association of Football Assoc. Assoc. America

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Football Operating Cheer/Pom Lacrosse Basketball Baseball/Softball Board Operating Board Operating Board Operating Board Operating Board

Football Coaches and Cheer/Pom Lacrosse Coaches Basketball Coaches Baseball/Softball Volunteers Coaches and and Volunteers and Volunteers Coaches and Volunteers Volunteers

Hartland Township Parks and Recreation Master Plan Page 9 March 2015

Packet Pg. 76 11.a.a 2 – Administrative Structure

Funding

Hartland Township Current Budget and Projections: The current year and projected annual budgets for parks operation and maintenance, recreation facility operation and maintenance, and capital improvements are shown in the following table.

Table 2.1 Park & Recreation Budget 2014 – 2019 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Budget (Current) (Projected) (Projected) (Projected) (Projected) Operations & $36,500 $40,000 $43,000 $45,000 $50,000 Maintenance Capital $63,400 $68,000 $83,200 83,200 $83,200 Improvements Source: Hartland Township

Hartland Township Sources of Funding: Funding for parks and recreation comes from the Township’s General Fund. It is supplemented to a minor degree with user fees for the ball fields at Hartland Heritage Park, Spranger Field, and Winegarner Field. Since the largest of these parks (Hartland Heritage) is relatively new, and the other two fields are smaller in scale, there is limited information available as to future user fee contributions. It should be noted when reviewing the budget information that considerable sums were expended in the development of Hartland Heritage Park and Settlers Park over the past two years. Nearly $800,000 was invested in Hartland Heritage, and $550,000 was invested in Settlers Park. The development expenses are more fully described in the inventory component of this plan.

Community Education – Hartland Consolidated School District: The operation and maintenance of School District-owned park, recreation, and related facilities is the responsibility of the Hartland Consolidated School District, under the oversight of the School Board and Superintendent. The Community Education Department is specifically responsible for the extensive recreation programming that takes place within the parks and facilities. The Community Education Department is administered by a Director, who is responsible for both full and part-time staff. A large percentage of the staff is part-time and works during the summer months conducting various classes and programs offered.

Community Education Current Budget and Projections: The current year and projected annual budgets for parks and recreation facilities and programming, as well as capital improvements, are shown in the following table.

Table 2.2 Community Ed. Program Budget 2014 – 2019 DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Budget (Current) (Projected) (Projected) (Projected) (Projected) Operations & $1,030,000 $1,081,000 $1,108,000 $1,135,000 $1,164,000 Maintenance Capital $52,000 $54,000 $55,000 $56,750 $60,000 Improvements Source: Hartland Township

Hartland Township Parks and Recreation Master Plan Page 10 March 2015

Packet Pg. 77 11.a.a 2 – Administrative Structure

Community Education Sources of Funding: Funding for parks and recreation programming comes mainly from registration fees and from tuition based classes.

Hartland Area Youth Athletic Association (HAYAA): The Association is an all-volunteer organization that provides recreation programs for children and youth that live within the boundaries of the Hartland Consolidated School District. Its partnership with both Community Education and the Township is critical to the provision of many of the recreational opportunities available; HAYAA provides the services, often in conjunction with Community Education, while the Township owns and maintains the parks and facilities.

HAYAA is administered by an Executive Board consisting of a President, Vice President Secretary and Treasurer. Each of the individual sports is managed by a Commissioner that oversees their respective sports board. All are obligated to report to the Executive Board and abide by the established By-laws. The Commissioners are responsible for working with the Executive Board to complete year-end financial statements. In an effort to maintain a high degree of financial accountability, purchases exceeding $2,000 must be competitively bid out and approved by the Executive Board. The Commissioners, per the By-laws, must provide justification for rate increases that exceed 5% annually, and must also provide a list of individuals that are paid over $600 during a calendar year.

HAYAA Sources of Funding: Programs are funded through multiple sources. HAYAA charges registration fees, promotes sponsorships, and hosts fundraising events and activities. Depending on the sport, much of the equipment is provided and is included in the registration fee. Uniforms, or certain elements of the uniform, are usually provided as well. HAYAA takes pride in its policy that “no student is refused registration due to inability to pay”.

Hartland Community Soccer Association (HSCA): Similar to HAYAA, the HSCA is an all- volunteer organization whose purpose is to provide an organizational structure for a comprehensive youth soccer program in Hartland. The responsibilities of the volunteers involved with the organization are governed by adopted By-laws. It operates using a Board of Directors model and is led by a President, Vice President, Secretary and Treasurer. Other Trustee positions fulfill responsibilities associated with scheduling, communications, fundraising, registration and uniform provision. Several Trustees also serve in liaison capacities with the Western Suburban Soccer League, the Michigan State Youth Soccer Association, and the Michigan State Premier Soccer Program.

The HSCA also works cooperatively with Community Education in the provision and DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) administration of its programs. The soccer games are often played on school fields. The relationships among the organizations focus on soccer, and particularly the one with Community Education, create a broad base of partnerships that serve to enable varied team opportunities for all ages and skill levels.

Hartland Township Parks and Recreation Master Plan Page 11 March 2015

Packet Pg. 78 11.a.a 2 – Administrative Structure

HSCA Current Budget and Projections: The current year and projected annual budget for soccer programming are shown in the following table.

Table 2.3 HSCA Program Budget 2014 – 2019 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Budget (Current) (Projected) (Projected) (Projected) (Projected) Operations & $125,000 $125,000 $125,000 $125,000 $125,000 Administration Source: Hartland Township

HSCA Sources of Funding: The operation of the organization is supported by Community Education and HSCA. Funding is from registration fees, sponsorships, and other fundraising activities.

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Hartland Township Parks and Recreation Master Plan Page 12 March 2015

Packet Pg. 79 11.a.a

Chapter 3 Parks and Recreation Inventory

This inventory provides basic information on the various parks, recreation facilities, natural areas, trail systems, and recreation programs, both public and private, that are generally available to residents of Hartland Township. The purpose of assembling such information is to analyze the current offerings in order to help identify deficiencies that could be addressed through this planning effort. Acknowledging the existing offerings recognizes the partnerships that have been fundamental to providing many of the recreation offerings, and provides information that helps to identify new opportunities and avoid duplications, which is particularly important considering the scarcity of resources. A narrative description of the inventory follows, and is accompanied by maps illustrating the location of the various facilities and their proximity to Hartland Township.

Hartland Parks

The Township owns and manages three parks, and jointly owns, along with the Hartland Consolidated Schools, a fourth park. The School District also owns a park, separate from the recreation facilities associated with the various schools. These parks are described as follows:

Settlers Park: Located adjacent to the Township Hall on Clark Road, this is a largely passive recreation park consisting of 100 acres of rolling fields, wooded areas, and wetlands. There is a variety of wildlife in this area including deer, turkey, and Sandhill cranes. The park serves all of Hartland Township. It currently features a one-mile, paved 8 foot wide trail suitable for walking, strolling, or biking. Although the trail it is not flat, the grade is minimal and is wheelchair accessible. The installation of fitness stations along the route may be undertaken in the future. Construction of a sledding hill was recently completed and will be available for use next season. The park is accessed from Clark Road via a 100 space, unpaved parking lot adjacent to the roadway.

Over the past two years, approximately $550,000 has Settlers Park been invested in the park. The addition of several other features and amenities is currently being considered. This planning effort provides an opportunity to refine the existing DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) concept plan for the site and update it as warranted. Additional site features currently under consideration include a disc golf course, amphitheater, and playground, along with a picnic area, memorial plaza, and restroom facilities. Planning is also underway for a mountain bike trail to be located in the southwestern region of the park. Phase I of the three phase project will result in approximately one half mile of trail construction. The overall planning goal for Settlers Park is to provide mostly passive recreation opportunities at this location, thereby allowing it to serve as a focal point for future community-wide activities and events.

Hartland Township Parks and Recreation Master Plan Page 12 March 2015 Packet Pg. 80 11.a.a 3 – Parks and Recreation Inventory

Hartland Heritage Park: Located on the north side of M-59 (Highland Road) just west of the Fenton Road intersection, Heritage Park consists of approximately 30 acres largely developed as athletic fields. Although the park backs up to the 47-acre Bullard Lake, there is no public access. The park itself serves all of Hartland Township. It contains ten multi-purpose sports fields designed primarily for football, lacrosse, and soccer. Although the park is owned by the Township, its design and development was undertaken in conjunction with the Hartland Area Youth Athletic Association (HAYAA) and the Hartland Community Soccer Association (HCSA). The majority of field time is allocated to HAYAA and HCSA, and the Township does occasionally rent the facility to other users when available. The park currently has no permanent restroom facilities; temporary units are brought in on an interim basis. Sheds to store equipment are also brought in on a temporary basis. The park is accessed Heritage Park from M-59 via a boulevard entry feature. At present, the parking lot provides parking for 185 cars, and is unpaved. A parking lot expansion is slated to occur in the near future.

Since 2012, nearly $800,000 has been invested in the park, allowing for a high degree of utilization. Other amenities shown on the existing concept plan include a playground, picnic pavilion, concession stand, and restroom facilities, along with the expanded parking lot. This park was designed to function as the Township’s active recreation park to accommodate the popular youth sports programs.

Spranger Field: This series of fields is situated between Hartland Road and the US 23 corridor just south of the Village of Hartland. It is available to all of Hartland Township. It is most often used by HAYAA for organized team sports. Spranger Field offers four ball fields complete with backstops and seating risers, and one multi-purpose field. The park is open and available to township residents for either organized or general recreational use. The park also contains a picnic shelter, concession stand, and a restroom facility. It is accessed from Spranger Field Hartland Road via a 60 space, unpaved parking lot.

Ernest C. Winegarner Memorial Field: Co-owned by Hartland Township and the School District, Winegarner Field is two acres in size andDRAFT is located on the west side of Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Hartland Road north of the Village of Hartland. It is available to all of Hartland Township on a rental basis. It contains Winegarner Field three softball fields with backstops and seating risers, and a concession stand. There are no permanent restroom facilities on-site. Access to the unpaved parking lot is from Hartland Road.

Hartland Township Parks and Recreation Master Plan Page 13 March 2015 Packet Pg. 81 11.a.a 3 – Parks and Recreation Inventory

Don Epley Park: The School District owns and operates Don Epley Park, a three acre park located adjacent to Village Elementary School in the Village of Hartland. It is open and available to all Hartland residents. The park contains a large picnic pavilion complete with grills, and a playground and nature area. The unpaved parking lot is accessed off of Hibner Road, and the nearby school offers additional parking. A new restroom facility was added in 2012. It serves as Don Epley Park an important community gathering space for Village residents in particular, and also hosts amusements during the Memorial Parade and Heritage Days.

Parshallville Road Property: The Township owns 1.42 undeveloped acres in the Parshallville settlement area. It is located on the south side of Parshallville Road west of US 23, and is accessed off Cider Mill Drive. Although the property is designated as a park, there are no plans to develop the land for such purposes.

Hartland Community Facilities

In addition to the parks, there are several key community facilities utilized by Township residents for various recreational, educational, and cultural pursuits.

HERO Center: The HERO Center is operated by the non-profit entity Hartland Enrichment and Recreation Organization. It provides programming and projects for the purpose of enhancing and enriching educational, recreational, and athletic opportunities for students living within, or attending school in, the Hartland Consolidated School District. The stated vision of the Next Door Hartland Teen Center’s board and staff, the primary focus of HERO, is to manage a facility for teens for the promotion of friendships through sociable activities and academic support in a safe environment.

The HERO Center is located west of Hartland Road and south of the Village of Hartland. The Center occupies the building that was originally constructed as the Township Hall, and served in that capacity until 2006. Once the new Township Hall on Clark Road was completed, planning began for re-use of the building. It presently contains two uses, the first of which is the Next Door Hartland Teen Center. Along with the teen center, a portion of the HERO Center is leased to the Hartland Area Fire Department for training purposes. The Hartland Area Fire Department’s main station (Station 61) is located directly to the north on Hartland Road.

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Cromaine District Library: The Cromaine Library was first established in the Village of Hartland in 1927. J. Robert Crouse and his uncle, Henry Tremaine, funded the initial design and construction, which was formally named “Cromaine” a blending of the two names. It was first owned and operated by the School District. The Library remains in its original location, and continues to occupy the now historic building that was constructed in the federal architectural style, a style often used for public buildings at that time. A 9,000

Hartland Township Parks and Recreation Master Plan Page 14 March 2015 Packet Pg. 82 11.a.a 3 – Parks and Recreation Inventory

square foot addition was constructed in 1979. It became an independent district library, separating from the School District, in 1995.

In addition to the thousands of print and media materials and resources available on-site, the Library also offers educational, cultural and recreational programs and activities for all age groups. Another branch of the Library, known as “Crossroads”, is located in the Hartland Town Center commercial development on south Old US 23.

Florence B. Dearing Museum: The Florence B. Cromaine District Library Dearing Museum was established in 1958 with the initial collection first housed in the Cromaine Library. In 1972, the collection was moved to its current location at Avon and Crouse Streets in the Village of Hartland after the Township deeded the original Township Hall to the Hartland Area Historical Society. The Museum houses artifacts and interpretive elements related to Hartland’s long and interesting rural and cultural history. The building itself was built in 1891, and along with the Cromaine Library and Music Hall, contributes significantly to the historic character of the Village of Hartland.

Hartland Music Hall: The Music Hall is located on Avon Road in the Village of Hartland. It was built in 1858 as the First Congregational Church, and served as a church until the 1920’s. It was constructed in the then popular Greek Revival architectural style, and is one of the oldest public buildings in Livingston County. In Hartland Music Hall 1929, the building was purchased by John Robert Crouse Sr., and converted to a Music Hall to be used as the headquarters for a Music Ministry Program. In 1980, the building was listed on the State Register of Historic Places. It currently serves as the home venue for the Hartland Players, a community theatre organization that performs at the historic Music Hall. The Hall hosts various other music and theatre groups as well. In addition to performances, the Music Hall is available and used extensively for weddings, graduations, and similar private events.

Hartland Senior Center: The Hartland Senior Center is located on M-59 just west of the US 23 interchange, in the Hartland Educational Support Services Center. The Senior Center and its programs are administered by the Community Education Department of the Hartland Consolidated School District, in conjunction with a number of public and private partners. The Community Education offices are located in the same facility as the Senior DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Center. The Senior Center offers a wide range of classes and activities for seniors focusing on social, fitness, and health well-being. It also offers arts, games, leagues, entertainment, choir, and band. Additionally, there are special interest groups and travel opportunities available. Senior support services including health, wellness and transportation education and alternatives can also be accessed through the Center.

Hartland Township Parks and Recreation Master Plan Page 15 March 2015 Packet Pg. 83 11.a.a DRAFT Tyrone Township ALLEN ROAD PARSHALLVILLE ROAD PARSHALL ROAD HOLTFORTH ROAD !(11 Map 2 Parks and Recreation Tyrone !(7 !(4 Lake !(12 Inventory

HENRY PARSHALLVILLE ROAD PARSHALLVILLE Parshallville READ ROAD SCHOOL Hartland Township, GEORGE Mill Pond MILL Livingston County, Michigan MAPLE WASHINGTON

PHELPS EAST AVON !(1 October 27, 2014 CLYDE ROAD !(5

CROUSE

HARTLAND ROAD HARTLAND 13 US23 !( BULLARD ROAD BULLARD (! Community Facilities TOWNLEY ROAD 1 Epley Park CULLEN ROAD CULLEN Whalen 2 Spranger Field Lake 3 Winegarner Field 3 4 Cromaine District Library

!( 5 Florence B. Dearing Museum TIPSICO LAKE ROAD LAKE TIPSICO

DWYER ROAD HIBNER ROAD 6 Hartland Senior Center OceolaTownship 4 ROAD FENTON 7 Hartland Music Hall HACKER ROAD HACKER !(23 !(!(12 !(19 8 Heritage Park 9 Settlers ParkClark Road Property !(7 10 Hero Center CROUSE ROAD 20 11 Parshallville Road Property

HARTLAND ROAD HARTLAND !( 5 !( 13 OLD US 23 1 !( !( 21 (! Schools Parks and Facilities 17 !( Township Highland !(25 !(2 !( 12 Hartland Day Care & Latch Key (51 Building) 10 16 13 Creekside Elementary School CULLEN ROAD CULLEN !( DUNHAM ROAD BROPHY ROAD !( Dunham 14 Farms Intermediate School CLARK ROAD CLARK Lake 15 Hartland Education Support Service Center Lake Walden 16 Hartland High School (Aquatic & Fitness Center) !(9 17 Hartland Middle School at Ore Creek 18 Lakes Elementary School Bullard Lake 19 Round Elementary School !(24 20 Village Elementary School !(8 (! Golf Course !(29 !(15 6 21 Dunham Hills Golf Course !( M-59 22 Hartland Glen Golf Club

HELENA ROAD HELENA 23 Majestic at Lake Walden

Handy Lake ROAD VALLEY PLEASANT (! Private Recreation Facilities !(26 Round Lake 24 Hartland Sports Center DENVER ROAD 25 Waldenwoods Resort and Conference Center Maxfield !(22 26 Tag's Sports Complex Lake 27 Detroit Polo Club 28 Cobblestone Preserve

B Long Lake 29 Hartland Estates L Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

I N DRAFT LONE TREE ROAD 28 E BERGIN ROAD !( Golf Course/Private Recreation Facilities R O O Public Recreation Facilities A L D D

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14 Milford Township À !( Brighton Township !(18 Base Map Source: Livingston County GIS, 2006, Data Source: Hartland Township Packet Pg. 84 11.a.a 3 – Parks and Recreation Inventory

Table 3.1 Public Parks and Recreation Inventory

Table 3.1

Public Parks and Recreation Facilities Inventory1

Park/Facility Name

Grills Acres Parking Football PurposeField Structure Dog Park Dog Restroom - Golf Course Golf Gymnasium TennisCourt SleddingHill SoccerField Accessibility PicnicShelter FitnessCenter PicnicTable(s) SwimmingPool EquestrianRing Ice Ice SkatingRink VolleyballCourt Basketball Hoop PlayEquipment/ Baseball/Softball Track/WalkingPath Multi

Community Parks and Facilities Settlers Park 115.0 3 X X X Heritage Park* 64.0 3 6 4 X Spranger Field 5.0 2 4/0 1 X X X — X Winegarner Field 2.0 2 0/3 X Don Epley Park 3.0 2 — — — — — — — X — — — X X X X X Cromaine District Library — 5 Florence B. Dearing Museum — 5 Hartland Music Hall 0.5 5 Hartland Senior Center — 5 — — — — 1 — — — l — — X 6 1 — X — — — — 1 — School Parks and Facilities Child Care Center-51 Building 2.0 5 — 2 — — — — — — 1 — — X X — X X — — — — — — Creekside Elementary School 200.04 5 1 6 — — — — — — 1 — 1 X — — X X — — — — — — Farms Intermediate School 70.0' 5 4/0 6 — — — — — — 1 — 1 X — — X X 1 4 — — — 1 Hartland Education Support 40.0 2 0/1 2 1 2 1 — — X X — — X — 4 1 1 Service Center Hartland High School 5 5 1/1 10 --- 2 2 — — X — — — X — 2 2 8 1 1 Aquatic Center Hartland Middle School at Ore 5 5 1/1 8 1 — 2 — — X — — — X 1 1 Creek Lakes Elementary School 6 5 — 2 — — — — — — 1 — 1 X — — X X — — — — — — Round Elementary School 20.0 5 — 2 — — — — — — 1 — 1 X — — X X — — — — — — Villaqe Elementary School 15.0 5 1/0 6 — 1 — — — — 1 — 1 X X X X X — — — — — — TOTAL 536.5 — 11/6 44 — 1 2 5 — — 12 — 6 — — — — — 1 7 2 12 3 4 Source: Hartland Township *Heritage Park has 6 dedicated football fields, 2 dedicated soccer fields and 2 multi-purpose (soccer and lacrosse) fields

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

1 All facilities included in the inventory are not open to the public because they are school facilities. 2 See Chapter 3 (Barrier Free Accessibility) for further information regarding the accessibility assessment. 3 Due to the lack of space, parks and schools are used as multi-purpose fields. 4 Creekside Elementary School. Hartland Middle School at Ore Creek. Hartland High School, and the Aquatic and Fitness Center are located on the same 200-acre campus.

Hartland Township Parks and Recreation Master Plan Page 17 March 2015 Packet Pg. 85 11.a.a 3 – Parks and Recreation Inventory

Hartland Area Consolidated School Facilities

School sites provide an important and necessary source of physical fitness and recreational opportunities. Depending on the specific school and location, they contain various types of indoor and outdoor facilities available and utilized by Community Education programs, HAYAA and HCSA programs, and School District residents. Hartland High School There are a total of seven school facilities located in the Township, including three elementary schools (Creekside, Round, and Village), one middle school (Ore Creek), and one high school (Hartland High). Hartland High School contains the Caroselli Aquatic and Fitness center. Additionally, the School District operates a child care center at the 51 Building located in the Village of Hartland, and the Hartland Education Support Service Center, which houses the Community Education offices and the Senior Center. For purposes of this inventory, elementary schools are considered to be neighborhood parks, with the middle school, high school, and Hartland Education Senior Support Service Center considered community parks.

Barrier Free Accessibility

With the passage of the Americans with Disabilities Act of 1990 (ADA), all areas of public service and accommodation became subject to barrier-free requirements, including parks and recreation facilities and programs. To evaluate the status of the existing public parks and recreation facilities in Hartland Township, each was inventoried for their accessibility status, during a field survey conducted on July 30, 2014. The ADA Checklist for Readily Achievable Barrier Removal, offered by the New England ADA Center, was used as a general tool for the accessibility analysis. The barriers evaluated were those related to the following disabilities:

- Limited sight or blindness - Wheelchair use - Hearing impairment or deafness - Walking aid use - Mental impairment

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) In terms of the evaluation itself, each facility was given a rating of 1 through 5, using the five-point evaluation system described below. A full listing of the accessibility rankings for all Hartland parks and recreation facilities, including those owned by the School District, can be found in Table 3.2.

Hartland Township Parks and Recreation Master Plan Page 18 March 2015 Packet Pg. 86 11.a.a 3 – Parks and Recreation Inventory

Level 1: The Park or Facility is not accessible to people with a broad range of physical disabilities. The site includes little paved areas and the facilities, such as play equipment or picnic areas, are not easily accessible.

Level 2: The Park or Facility is somewhat accessible to people with a broad range of physical disabilities. Either the parking area or pathways are paved, but not both. Many of the facilities, such as play equipment or picnic areas, are not easily accessible.

Level 3: The Park or Facility is mostly accessible to people with a broad range of physical disabilities. Most of the parking areas and pathways are paved, some the facilities, such as play equipment or picnic areas, are accessible but may not be completely barrier-free.

Level 4: The Park or Facility is completely accessible to people with a broad range of physical disabilities. Parking areas and pathways are paved, and most of the facilities, such as play equipment or picnic areas, are easily accessible.

Level 5: The entire Park or Facility was developed or renovated using the principles of universal design, a design approach which enables all environments to be usable by everyone, to the greatest extent possible, regardless of age, ability, or situation.

Table 3.2 Township-Owned Parks & Facilities Accessibility Parks & Facilities Type Ranking Spranger Field Community Park Level 3 Winegarner Field Community Park Level 3 Settlers Park Community Park Level 2 Heritage Park Community Park Level 3 HERO Center Recreation Facility Level 4 Source: Hartland Township

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Hartland Township Parks and Recreation Master Plan Page 19 March 2015 Packet Pg. 87 11.a.a 3 – Parks and Recreation Inventory

Regional Parks and Facilities

Regional parks are typically designed for passive, outdoor recreational pursuits that take place in natural settings. Such parks have the dual benefit of protecting natural areas, sensitive wetlands, and wildlife habitat, while also offering recreation opportunities. Examples of activities that take place in regional parks include hiking, biking, nature study, fishing, boating, and kayaking. Most regional parks also offer picnic areas with tot lots and playgrounds. Regional facilities in and around Hartland are provided by the Michigan Department of Natural Resources, the Huron-Clinton Metropolitan Authority, and the counties of Livingston, Oakland, Wayne, and Washtenaw. Smaller parks and facilities owned and operated by municipalities complete the offerings.

Michigan State Parks, Recreation and Game Areas: There are several State parks, recreation areas, and wildlife/game areas located in southeast Michigan, and easily accessible by residents of Hartland Township. These facilities offer camping, picnicking, swimming, hunting, fishing, hiking, snowmobiling, boating, cross-country skiing, and biking. There are seven located within Livingston County. These State facilities, along with their respective acreages, are as follows:

- Brighton Recreation Area- 5,000 acres (Hamburg & Genoa Townships) - Gregory State Game Area- 1,733 acres (Unadilla Township) - Island Lake Recreation Area- 4,000 acres (Green Oak Township) - Lakelands Trail State Park- a linear trail (Unadilla & Putnam Townships & Pinckney) - Oak Grove State Game Area- 2,048 acres (Cohoctah & Deerfield Townships) - Pinckney Recreation Area- 11,000 acres (Putnam & Unadilla Townships) - Unadilla Wildlife Area- 1,158 acres (Unadilla Township)

There are an additional nine State facilities within approximately 30 miles of Hartland. These are as follows:

- Dodge #4 State Park – Cass Lake- 139 acres (Waterford, Oakland County) - Highland Recreation Area- 5,903 acres (White Lake Township, Oakland County) - Holly Recreation Area- 7,817 acres (Holly Township, Oakland County) - Maybury State Park- 944 acres (Northville Township, Wayne County) - Metamora-Hadley Recreation Area- 723 acres (Metamora, Lapeer County) - Ortonville Recreation Area- 5,400 acres (Ortonville, Oakland County) - Pontiac Lake Recreation Area- 3,745 (White Lake Township, Oakland County) - Proud Lake Recreation Area- 4,700 acres (Commerce Township, Oakland County)

- Seven Lakes State Park-DRAFT 1,434 acres (Holly Township, Oakland County) Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

County Parks: Livingston, Genesee, Oakland, and Washtenaw Counties all provide parkland within approximately 30 miles of Hartland Township. These parks, and their acreages, are listed as follows:

Livingston County - Lutz County Park- 300 acres (Deerfield Township) - Fillmore County Park (198 acres bequeathed for future recreation purposes)

Hartland Township Parks and Recreation Master Plan Page 20 March 2015 Packet Pg. 88 11.a.a 3 – Parks and Recreation Inventory

Genesee County - Davison Roadside County Park- 4 acres (Burton) - Flushing County Park- 105 acres (Flushing) - Linden County Park- 135 acres (Linden)

Oakland County - Groveland Oaks County Park- 361 acres (Holly) - Lyon Oaks County Park- 1,024 acres (New Hudson) - Rose Oaks County Park- 623 acres (Holly) - Springfield Oaks County Park- 331 acres (Davisburg)

Washtenaw County - Independence Lake County Park- 203 acres (Whitmore Lake) - Osborne Mill Preserve- 39 acres (Ann Arbor) - Park Lyndon County Park- 232 acres (Chelsea) - Park Northfield County Park- 12 acres (Ann Arbor)

Huron-Clinton Metropolitan Authority Parks: The Huron-Clinton Metropolitan Authority (HCMA), formed in 1940, is a regional park district that includes Wayne, Oakland, Macomb, Washtenaw, and Livingston Counties. The HCMA parks serve to provide additional recreational opportunities to the residents of the metro-Detroit area through a system of 13 parks that form a greenbelt that nearly rings the metropolitan area. Ten of the 13 parks have proximity to the Huron River offering water-based recreation such as boating, kayaking, canoeing, fishing, and swimming. Other forms of recreation available are hiking, biking, picnicking, cross-country skiing, horseback riding, and golf. The HCMA parks located within approximately 30 miles of Hartland are listed as follows:

- Dexter-Huron Metropark is 122 acres (Dexter, Washtenaw County) - Hudson Mills Metropark is 1,549 acres (Dexter, Washtenaw County) - Huron Meadows Metropark is 1,540 acres (Brighton, Livingston County) - Indian Springs Metropark is 2,215 acres (White Lake Township, Oakland County) - Kensington Metropark is 4,481 acres (Milford, Oakland County)

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Hartland Township Parks and Recreation Master Plan Page 21 March 2015 Packet Pg. 89 11.a.a DRAFT

Davison Roadside County Park Map 3 s !( %&'(75 diu Ra Regional Parks and ile M Flint !( 30 Flushing County Park Facilities M %&'(69 %a21 Hartland Township,

M Metamora-Hadley Rec Area %a71 Livingston County, Michigan %&'(69 M M M M M !( 24 M a October 27, 2014 % 53 475 54 a %a52 %a%a %a15 %

Clinton County

Shiawassee County

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Indian Springs Metropark M Surrounding Counties Macomb County Oakland County Oakland a53 24 % 23 ¤£ ¤£ !( (%&' Interstates %&'(96 Pontiac Lake ( State Recreation Area / US Highways M %&'(96 M M 150 State Highways M !( a Hartland 24 % %) 59 a%&'(75 Fillmore County %a % M Township Park !( ¤£24 59 Highland Recreation Area %a M M !( 59 %a59 %a Dodge #4 State Park !( M (Cass Lake) a52 !( % M Proud Lake Recreation Area 24

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Kensington Metropark 75 Brighton State !( M %&'( Rec Area 5 %a Northwestern Hwy Gregory State M Lakelands Trail %&'(96 Lyon Oaks Game Area a36 !( !( !( % State Park Island Lake State Park %&'(696 696 !( 23 %&'( M £ M M ¤ 3 M!( a a36 !( %a10 % 106 % %a Huron Meadows Metro Park Unadilla Wildlife Area M !( !( Livingston County a5 % M !( M %&'(75 Washtenaw County %&'(96 M a53 10 % Independence Lake Park a39 a !( Maybury State Park % % Pinckney State Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Park Lyndon Recreation Area DRAFT !( M 23 Park Northfield 8 Detroit ¤£ %&'(96 %a %&'(94 Hudson Mills Metro M Public Recreation Facilities !( M Dexter-Huron a1 Metropark %a14 % Lake/Stream !(!( ¤£24 !( %&'(275 Chelsea State !( M ¤£12 Game Area %a153 M M %a85 %&'(94 %&'(94 %a14 23 Ann Arbor ¤£ 12 24 Miles Wayne County Wayne ¤£ ¤£ Osborn Mill Park M Parker Miller 0 5 10 M 17 !( Washtenaw County 12 a52 %a ¤£ % %&'(75 %&'(94 %&'(94

Jackson County %&'(94 Washtenaw County

Data Source: Michigan Geographic Framework, Michigan Center for Geographic Information, Version 5a. ¤£12 Packet Pg. 90 ¤£24 M %a85 11.a.a 3 – Parks and Recreation Inventory

Local Parks and Facilities

Hartland residents also have easy access to the local parks in neighboring communities, particularly those located in Brighton (to the south), Howell (to the west) and Milford (to the southeast). A listing of these local parks and recreation facilities follows:

. Brighton Mill Pond (Brighton) . Page Field (Howell) . Meijer Skate Park (Brighton) . Paul Bennett Field (Howell) . Duck Lake Pines (Highland) . Center Street Park (Milford) . Hickory Ridge Pines (Highland) . Central Park (Milford) . Baldwin Park (Howell) . Fairgrounds Park (Milford) . Howell City Park (Howell) . Hubbell Pond Park (Milford) . Howell Area Aquatic Center (Howell) . Riverview Park (Milford) . Howell Recreation Center (Howell) . Southside Park (Milford) . Lakeside Drive Park (Howell) . Oceola Township Park (Oceola)

Private Parks and Facilities

Additional opportunities for recreational pursuits are offered by the private sector, and there are many such commercial facilities located in and around Hartland Township. These are essentially businesses, and operate on a fee or membership basis. Such businesses play an important role in the provision of recreation by providing types of recreation that exceed what can be offered by the public sector. A brief summary of private and commercial offerings is as follows:

Bowling Alleys: Brighton Bowl, Howell Bow-EDrome, Striking Lanes

Fitness Clubs: Curves for Women, Gold’s Gym, Howell Fitness Center, Powerhouse Gym, Snap Fitness, Anytime Fitness, Paladin Health and Fitness, and Total Fitness

Gymnastics: Bounce-Hartland Sports Center, High Flyers Education Gymnastic Center, Infinity Gymnastic Academy

Ice Skating: Grand Oaks Ice Arena, Hartland Sports Center (Ice House), Kensington Valley Hockey Association

Golf Courses: Majestic at Lake Walden, Chemung Hills Golf Club, Hawk Meadows at Dama Farms, Dunham Hills Golf and Country Club, Faulkwood Shores Golf Club, Hartland

Glen, Hartland Golf Center,DRAFT Highland Hills Golf Club, Huron Meadows Metropark Golf Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Course, Huntmore Golf Club, Ironwood Golf Club, Golf Club at Mount Brighton, Kensington Metropark Golf Course, Mystic Creek Golf Club, Tyrone Hills Golf Course

Other Facilities: Waldenwoods Family Recreation Resort, Alpine Valley Ski Resort, Brighton Recreation Area Riding Stables, Detroit Polo Club, Golf-O-Rama, Howell Conference and Nature Center, Kicks and Sticks Sports Arena, Mt. Brighton, Mt. Holly Ski and Snowboard Resort, Rollerama, Tags Adventure Golf and Driving Range

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Private Open Space: The platting of new subdivisions and the construction of site condominiums often includes the designation of homeowner-owned or community-owned open space. Natural areas, particularly wetlands that can’t be built-out, are usually identified as unbuildable. Despite this designation, they serve important purposes in neighborhoods by naturally filtering storm water, providing wildlife habitat and green corridors, and buffering uses. Lot premiums Private Open Space are usually charged for lots or condo sites that abut natural areas. Property values tend to be higher in neighborhoods with common open space. Regardless of the reasons why open space is set aside, the preservation of natural areas within new neighborhoods should continue to be encouraged, and perhaps incentivized through density bonus opportunities. Examples of such open space include those located in Cobblestone Preserve and Hartland Estates. Land in Hartland is also held by land conservancies for open space preservation purposes.

Hartland Recreation Programs

There are three main providers of recreation programming in Hartland Township: the Community Education Department of the Hartland Consolidated School District; the Hartland Area Youth Athletic Association (HAYAA); and the Hartland Community Soccer Association (HCSA). These three offer programs that are generally open to the public and serve Hartland Township as well as the surrounding area. There are other providers and organizations in the Township that offer various forms of recreation including Hartland Gymnastics, Hartland Lacrosse, Rangers 4-H, and similar specialty groups.

Community Education: The mission of Community Education is: to furnish the community of Hartland, through citizen involvement, programs in recreation, enrichment and cultural activities providing lifelong education. The extensive programs, classes, and activities sponsored and administered by Community Education are open to those within the Consolidated School District. The School District encompasses 93 square miles in northern Livingston County and serves over 5,500 students. Programs are usually offered through a registration system on a first come, first serve basis. Information regarding offerings is distributed through an enrichment brochure, and is also available through the Community Education website. Registration for classes and activities can be done via the web as well. Fees are typically charged for the various activities. Examples of programs include the following:

Babysitter Training DRAFT Fitness Classes Pre-School Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Basketball Gymnastics Self-Defense Baton Twirling Horseback Riding Senior Activities Cooking Classes Indoor Walking Soccer Computer Classes Jump Rope Swimming Dance Karate Volleyball Enrichment Classes Pilates/Yoga

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Hartland Area Youth Athletic Association: HAYAA is a large, multi-faceted volunteer organization that provides recreation sports-oriented programs to children and youth from ages 5 – 16. The HAYAA service area is generally that of the School District. The programs are funded through registration fees. Information on the organization and programs offered can be found on its website. Registration is available on the website as well. HAYAA programs include the following:

Baseball Cheer/Pom Lacrosse Basketball Football Softball

Hartland Community Soccer Association: Similar to HAYAA, HCSA is a volunteer organization that offers soccer programs to children and youth in the Hartland community. Participation is fee-based. There are a variety of team options available, including participation on travel teams. Information and registration can be found on its website.

MICHIGAN DEPARTMENT OF NATURAL RESOURCES GRANTS

Hartland Township has been the recipient of two Michigan DNR grants in the past for park and recreation facilities. These grants are detailed in Table 3.3. It should be noted that the $345,000 received through the Michigan Natural Resources Trust Fund was returned to the State in 2010. The Township was also the recipient of a $25,000 Environmental Stewardship Grant awarded by Enbridge Energy in 2013. The funds were designated for Settlers Park.

Table 3.3 MDNR Parks and Recreation Grant History Project Grant Funding Source Name/Number Amount Project Results Current Inventory Michigan Hartland $345,000 Property Grant funds Natural Township Park purchased in 2001 returned with Resources Trust TF 98-007 w/grant interest on Fund funds 7-27-10 (MNRTF) Michigan Nature $17,250 Property Currently part of Natural Preserve purchased in 1991 Spranger Field Resources Trust 90-018 w/grant Fund

(MNRTF) DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Source: Hartland Township, Michigan Department of Natural Resources (MDNR)

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Chapter 4 Basis for Action Plan

An essential task in the recreation planning process is to determine the needs of the community. The needs serve as a basis for the development of the action plan. This task is accomplished using a compilation of several methods, including comparing the community to national recreation guidelines for the size of the community, information during the public input process which included a community wide and publically noticed focus group session, an online survey that received 235 responses, and consultation with the Parks Task Force, and the Township Board.

Planning and Public Input Process

Planning Process. The Township Board directed the update of the Hartland Township Parks and Recreation Master Plan. Citizen and Township input played a critical role in the development of the plan. As a result, recommendations described within the action plan reflect the needs and ideas of those who use the Township’s parks and recreation facilities. The plan process included seven tasks which are discussed below.

. Task One: Community Profile. The first task was to obtain a description of Hartland Township’s physical and social features. These features include location, land use, natural features, and a description of the area’s transportation network as well as population features including age distribution, people with physical disabilities, types of households, employment, and income. . Task Two: Administrative Structure. The second task was to obtain and review the administrative structure of the Township as well as two major recreation providers, Community Ed and HAYAA. This analysis also includes a review of the current and projected budgets for the Township and both organizations. . Task Three: Parks and Recreation Inventory. The recreation inventory included site visits and written descriptions of recreation facilities in Hartland Township including public parks, schools, community facilities, and private facilities. The information included acreage, barrier-free accessibility, types of recreation activities, types of equipment, and other descriptions of the physical attributes of the area’s recreation facilities. A list of neighboring communities’ facilities, State Parks, Genesee County Parks, Oakland County Parks, Wayne County Parks, Washtenaw County Parks, andDRAFT Huron-Clinton Metroparks within a short distance of Hartland is Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) also included. . Task Four: Public Participation. A series of meetings was held with the Parks Task Force to assess the planning and project objectives for the 2015 Parks and Recreation Master Plan. On October, 30, 2014, a Parks Task Force Meeting was open to the public and McKenna Associates conducted a community wide focus group session with key people and community members. All meetings with the parks task force were open to the public and advertised on the Township’s website. An online parks and recreation survey was made available to all of those

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in attendance and outside groups to gather more information. In all, the Township received 235 survey responses. A public hearing was held by the Hartland Township Board on February 17, 2015. See Appendix A for a summary of public involvement. . Task Five: Analysis. Based on the data collected from tasks one through four, information was analyzed in accordance with national and state standards and guidelines, local needs, the experience of the Township and consultants, the desires of the residents, and potential funding sources. . Task Six: Action Plan. Upon completion of the analysis, the 2008 goals and objectives were reviewed and updated accordingly to provide a framework for the Action Plan. This created the five-year plan and offers a checklist of what action is to be accomplished, when and where it will occur, who will accomplish it, how much it will cost, and potential funding sources. . Task Seven: Plan Completion and Adoption. Once consensus was reached among the Parks Task Force and Township officials, a public hearing was held to present the plan and to solicit public input on February 17, 2015. The plan was available for public review for one month prior to the public hearing and adoption. Public Comments were supportive of the plan and the document was adopted by the Township Board on February 17, 2015. See Appendices D and E for adoption documentation and meeting minutes.

Parks and Recreation Survey. An Online Survey was circulated to Township residents to get input on Parks and Recreation goals, priorities, service needs, and resident values. The survey received 235 responses and was generally reflective of the views of the Parks Task Force. The survey was designed to evaluate the overall satisfaction with the parks and recreation facilities in Hartland Township, determine what is needed, and if there is support for additional facilities and funding. The feedback received on goals for this Plan was incorporated with the preferences of the Parks Task Force. The full results of the survey are included in Appendix A. A summary of key survey results include the following, which were used to help prepare the Action Plan:

. The community facilities most frequented by the respondents are Heritage Park, Cromaine District Library, and Spranger Field. . A majority of the respondents are satisfied with the existing parks and facilities in Hartland. In 2008 a majority of residents indicated that they were not satisfied. Those not satisfied expressed a need for more park amenities, bathrooms, and bike paths. . Residents felt that education, multi-cultural, and special event programming were the areas that needed the most improvement; however, they expressed the most DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) interest in expanding youth programs, summer programs, and special events. . The majority of residents were very interested in investing nature trails and pathways, particularly when they link local destinations. . Residents were also interested in better on-street biking facilities, only 17% said they were not interested in biking. . Residents cited the lack of trails, playgrounds, and a dog park as the greatest deficiencies in meeting resident’s needs.

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. Respondents wanted more trails, playgrounds, and athletic fields, but when asked about specific projects, with associated costs included, restrooms, parking lots, and playgrounds ranked highest. Public Hearings and Adoption. A public hearing was held at Hartland Township Hall on February 17, 2015 by the Hartland Township Board to obtain comments from residents and users about the draft plan. The comments received were supportive and the Board formally adopted the plan on February 17, 2015.

Park Land Analysis and Service Areas

Approximately 536.5 acres of parks and facilities exist in Hartland Township, of which 186 acres are owned by the Township and the remaining 350.5 acres by the Hartland Consolidated School District. Acreages for all other public and private facilities have not been included in the total. As required by the MDNR, the Hartland Township park land and recreation facilities were compared to the minimum guidelines set forth by the National Recreation and Park Association (NRPA, 1983). Although the NRPA’s guidelines were set over 20 years ago, the MDNR still recommends their use as standards to establish minimum community needs in terms of land area and number of facilities.

Caution must be exercised in the interpretation of these results given that these guidelines were set over two decades ago and may not represent current popular activities and trends. Each community, based on its own particular resources and resident preferences and demands, are encouraged to establish its needs and requirements so that the plan best suits the community’s desires for recreation. Recreation needs are often better documented through public input rather than relying only on the national guidelines. The NRPA guidelines and the MDNR standards were considered in the development of the Action Plan but not weighted heavily. Table 4.1 – MDNR Public Park Land Acreage Analysis and the following discussion compares the amount of park land as it relates to the conditions of the Township and the MDNR standards based on the 2010 Hartland Township Census population of 14,663. Park classifications used by the MDNR are defined as follows: . Mini/Neighborhood Park. Mini/Neighborhood parks serve an area up to a one- half mile distance and are typically less than 10 acres in size. Hartland’s three mini/neighborhood parks, including school facilities, provide more than the recommended acreage of this park type. All of the mini/neighborhood parks are provided by the Hartland Schools, which are not controlled by the Township. Given that the Township does not manage any mini/neighborhood parks, efforts

should be madeDRAFT to create more of this park type, particularly in various parts of Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) the Township to serve a greater number of residents.

. Community Park. Community parks typically serve an area within one-half to three miles and are between 30 to 50 acres in size. The remaining parks and school facilities have been categorized as community parks given the population they serve despite some not meeting the size requirement. With a recommended provision of 71.0 acres, the Township greatly exceeds this with 499.5 acres. This surplus is due to the inclusion of the school facilities and the two undeveloped

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parks, which when developed will serve the greater community and possibly the surrounding areas as well.

. School Park. School properties can fulfill the requirements for other classes of parks such as neighborhood, community, sports complex, and special use. For the purposes of this inventory all elementary school facilities were classified as neighborhood parks with the exception of Farms Intermediate School, Hartland Middle School at Ore Creek, the Hartland Education Support Service Center, and Hartland High School which were considered community parks.

. Regional Park. Hartland Township does not have any regional parks within its borders. Regional facilities offer a variety of active and passive recreational opportunities which help in meeting the need for local parks and help balance the deficiencies in facilities. Hartland residents utilize regional parks located in neighboring communities and benefit from their close proximity.

Table 4.1 MDNR Public Park Land Acreage Analysis NRPA Recommended Public Public Public Hartland Park Guideline Acreage for Hartland Surplus Regional School Township Minimum Hartland Township (Deficiency) Classifications Park Park Total Acres1 Township2 Park Mini/ Neighborhood 0.25 – 2.0 4.0 – 28.0 0.0 0.0 37.0 37.0 9.0+ Parks Community 5.0 71.0 186.0 0.0 313.5 499.5 428.5+ Parks Subtotal - 75.0 – 99.0 186.0 0.0 350.5 536.5 437.5+ Regional Parks 10.0 142.0 0.0 0.0 0.0 0.0 (142.0) Total - 217.0 – 241.0 186.0 0.0 350.5 536.5 295.5+ 1 Per 1,000 Residents 2 Based on Hartland Township Census (2010) population count of 14,663 3 School facilities classified as community parks: Farms Intermediate School, Hartland Middle School at Ore Creek, the Hartland Education Support Service Center, and Hartland High School.

Although the overall amount of park land in the Township is mostly sufficient by national guidelines, it is important to consider the Township’s goals, type of parks, their location, and their disbursement throughout the Township. According to the above guidelines, Hartland Township demonstrates a surplus in all of the categories with the exception of Regional Parks, but there is a definitive need for additional parks in the Township. When evaluating parks and recreation service areas it is important to closely consider where the residents in the Township live. The MDNR establishes a recommended service area DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) for each park classification to determine the areas in Hartland that are lacking easy access to parks and facilities. The service area boundary for each type of park is as follows:

. Mini/Neighborhood Parks 0.25 – 0.5 miles . Community Parks 0.5 – 3.0 miles . Regional Parks 30 minute driving time

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The parks and recreation service areas for all publicly-owned facilities are shown on Map 4 – Parks and Recreation Service Areas. For the purposes of measuring the service area, a radius of one-half mile was used for mini/neighborhood parks and two miles for community parks. Due to the fact that there are no regional parks in the Township, they were not shown on the map. It should be noted that a majority of the Township is served by at least one type of park; however, most of the parks are concentrated in the central core of the Township. The areas in the northwest, northeast, and southeast of the Township are lacking easy access to public and school facilities. The Township should consider acquiring land in these areas and providing parks for the residents in the underserved sections of the Township.

A long time goal of the Township has been to preserve open space, as evident in the 2004 Hartland Township Comprehensive Plan. An environmental goal of this plan is “[t]o protect, preserve, and enhance whenever possible the unique and desirable natural amenities of Hartland Township and to provide additional recreational facilities or sites”. This goal includes the preservation of natural features such as woodlands and wetlands and the promotion of greenways and pedestrian linkages. Additional park land can help the Township achieve this goal as it continues to grow.

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Hartland Township Parks and Recreation Master Plan Page 30 March 2015 Packet Pg. 98 11.a.a Tyrone Township DRAFT !(11 Map 4 4 Parks and Recreation !(7 !( !(12 HENRY Service Area SCHOOL GEORGE Hartland Township, MILL s MAPLE WASHINGTON iu Livingston County, Michigan d

PHELPS EAST a AVON 1 R !( e October 27, 2014 il M !(5 1 CROUSE !(13 (! Community Facilities 1 Epley Park Radius ile 2 Spranger Field M 2 3 Winegarner Field 3 1/ !( 1 4 Cromaine District Library M ile 5 Florence B. Dearing Museum

Oceola Township Oceola R ad 6 Hartland Senior Center 4 iu !(12 19 s 7 Hartland Music Hall !( !( 8 Heritage Park 9 Settlers ParkClark Road Property !(7 10 Hero Center !(20 11 Parshallville Road Property !(5 !(13 !(1 !(2 !(17 Township Highland (! Schools Parks and Facilities 16 12 Hartland Day Care & Latch Key (51 Building) !(10 !( 13 Creekside Elementary School 14 Farms Intermediate School 15 Hartland Education Support Service Center !(9 16 Hartland High School (Aquatic & Fitness Center) 17 Hartland Middle School at Ore Creek 18 Lakes Elementary School 19 Round Elementary School 20 Village Elementary School !(8 !(15!(6

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Public Recreation Facilities Lake/Stream

FEET 0 2,000 4,000

14 Milford Township À !( Brighton Township !(18 Base Map Source: Livingston County GIS, 2006, Data Source: Hartland Township Packet Pg. 99 11.a.a 4 – Basis for Action Plan

Facilities Analysis

In addition to park land, existing facilities were compared against the projected need for each facility as determined by the individual recreation providers in the Township and the recommended guidelines set by the National Recreation and Park Association (NRPA) and MDNR to determine if they are adequate to meet the needs of residents based on national averages. The analysis also takes into account a variety of additional factors including the existing conditions in the Township, information obtained from the public, site conditions, and the national averages. Public comments indicate that several types of facilities are insufficiently provided, including baseball and softball fields, basketball courts, football fields, soccer fields, and trails.

Table 4.2 indicates the total facilities, recommended facilities, and projected need. The comments below the table provide further prospective and assist in identifying key issues related to specific facilities.

Table 4.2 Park Facility Analysis Public Hartland Public Public NRPA NRPA Hartland Total Township Regional School Minimum Recommended Township Facilities Projected Facility1 Facility Guideline2 Facilities3 Facility Additional Need4 Tennis 0 0 12 12 1/2,000 7 0 Playground 1 0 6 7 1/3,000 5 2 Baseball/ 7 0 10 17 1/5,000 3 4 Softball Basketball 0 0 44 44 1/5,000 3 15 Volleyball 0 0 4 4 1/5,000 3 15 Soccer/ 4 0 7 11 1/10,000 2 6 Lacrosse6 Football 6 0 5 11 1/20,000 1 0 Running 1 0 2 3 1/20,000 1 17 Track Swimming 0 0 2 2 1/20,000 1 0 Pool Golf Course 0 0 0 0 1/25,000 1 0 9 Hole Golf Course 0 3 0 3 1/50,000 1 0 18 Hole Ice Rink 0 1 0 1 1/50,000 1 1 1 Only regional facilities included in count are golf courses (Dunham Hills, Hartland Glen, and Majestic at Lake Walden). DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) 2 Source: Lancaster, Roger A., Ed. 1983. Recreation, Park and Open Space Standards and Guidelines. Alexandria, VA: NRPA. 3 Based on Hartland Township 2010 Census population count of 14,663. 4 Hartland Township projected need determined by Township recreation providers. 5 A minimum of one additional indoor facility is needed to address the shortage of basketball courts and indoor practice areas managed by the Township. 6 Additional soccer fields are needed to address a shortage of both soccer and lacrosse fields, as they are used by both sports for practices and games. The total include 4 multi-purpose fields at Heritage Park 7 There is a need for a cross-country trail which is included in the project additional need for a running track.

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School Facilities

A number of the facilities noted in Tables 4.1 and 4.2 are owned by the Hartland Consolidated School District. Schools provide limited hours and access to the general public and do not serve primarily parks and recreation functions. National recognized sources suggest that school sites satisfy only some of the recommended park space. Currently, school sites comprise 100% of the recommended mini/neighborhood park acreage and approximately 63% of the recommended community park acreage. Additionally, the total acreage of the individual school sites is included in the park land analysis, but it should be noted a large portion of the total site is dedicated to educational and not recreational functions.

In terms of specific facilities, most of the tennis, playgrounds, soccer, football, and basketball facilities are located at the school; however, the development of Heritage Park, through partnership with HAYAA, has added to the number of facilities in the Township. Furthermore, 100% of the volleyball courts, 67% of the running tracks, and 59% of the baseball/softball fields are located on school property. Given that a large percentage of the park land and facilities are located on school sites is evidence of a need for additional Township owned parks and recreation facilities as noted specifically below.

Athletic Fields (Baseball/Softball, Soccer, Football, Running Tracks)

The different types of athletic fields are specifically discussed below based on recommended and projected need.

. Baseball/Softball Fields. All of the ball fields are currently used to capacity, and the condition of some fields is substandard. Also, there is a need for ball fields of different sizes depending on the level of play, this need was confirmed by responses in the online survey. Boys over the age of 12 play on fields with either 80-foot or 90-foot bases, and there are currently only two in Hartland of this size. Hartland Schools allowed HAYAA to convert one seldom used field at Ore Creek Middle School to 80-foot bases, and they allow them to use the fields at Village Elementary when the school teams are not using them, but this does not fulfill all of the need for additional fields. The fields at Winegarner have been identified as needing repair and better maintenance and possibly an upgrade to a baseball field with softball being relocated. Maintenance work at Spranger Field is also needed to extend the fences, add warning tracks and lights. The Township has DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) identified a need for four additional fields (two baseball and two softball) despite exceeding the national guideline due to the number of program participants. . Soccer Fields. The increase in the number of youth and adults participating in soccer has been considerable, resulting in a large demand for practice and game fields. The soccer fields also experience a significant strain due to their dual use for other sports practices. Hartland should consider the development of five more fields, including four large fields for teen and adult soccer and one smaller U-10 field for youth soccer, to accommodate this need. Fields specifically for games

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are needed to ensure high quality maintenance of the facilities. The Township exceeds the national guideline in providing fields, but there are more than 20% of the Township’s youth participating in soccer during a given year, further demonstrating a need for the additional fields. . Lacrosse Fields. There are two multi-purpose fields at Heritage Park currently being used for Lacrosse. Given that Lacrosse is growing in popularity, the demand for Lacrosse fields is also warranted. . Football Fields. The need for football facilities for games is met by the Hartland Schools, and at the 6 fields that have been constructed at Heritage Park. There is the potential that one of the two current fields used for games will be lost in the next five years due to school district expansion plans. The Township has not identified a need for additional football fields. . Running Tracks. Running tracks are provided by the Hartland Schools and appear to meet the current and projected needs of the community. A related venture is the need for a new cross-country course. This course could meet the need for competitions as well as recreational runners.

Court Sports (Basketball/Gymnasiums, Tennis, Volleyball)

The different types of courts are specifically discussed below based on recommended and projected need.

. Basketball Courts/Gymnasiums. The basketball courts and gymnasiums are currently used to their capacity at all of the available facilities, of which 100% are located at the schools. Based on their popularity for the schools, HAYAA, club sports, and recreational users, there is a significant shortage in basketball facilities. A number of users have requested additional outdoor and indoor facilities for practice and games to remain competitive and to allow all interested youth and adults to participate. It should also be noted that high school boys and girls basketball, cheer, gymnastics, and wrestling compete during the winter, thus creating a need for additional courts and gym space for practices and games/competitions. The change in the sport seasons at the high school level has limited the amount of gym time available, and providers such as HAYAA have been forced to limit the number of travel teams and reduce practice time. The Township has identified a need for a minimum of one additional indoor facility that would meet the needs for additional courts and indoor practice areas, despite showing a surplus according to the national guideline. The Township should consider working with Hartland Schools/Community Ed and HAYAA to address the inclusion of basketball facilities/gymnasiums in any future expansion of the parks DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) and indoor facilities. . Tennis Courts. A total of 12 tennis courts are provided in the Township, demonstrating a surplus of according to the national guideline. Residents have said that the many of the courts are in need of repair, and it is difficult to utilize them if not part of an organized team or league. The Township should work with Community Ed, HAYAA, and Hartland Schools consider repairing the existing courts and building additional ones for resident use as a need for more is identified.

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. Volleyball Courts. The Township’s project need for indoor volleyball courts could be met with the addition of an additional indoor facility. The demand for all of those who want to play could be met, despite exceeding the national guideline.

Ice Rinks

The rink in the community is used for figure skating and ice hockey and has played host to a number of tournaments. The popularity of skating continues to rise, and users frequently travel to neighboring communities to participate in their clubs and on their teams. The national guideline reveals that the needs for an ice rink are being met in Hartland with the provision of one rink, but if the demand for a new ice rink becomes apparent, the Township may want to consider building a multi-purpose facility to fulfill the need for an ice rink and other indoor sports. In the near-term and outdoor facility at Heritage Park could partially meet the local need.

Playgrounds

Currently all of the playgrounds in the Township are located at school facilities. There is a need for additional playgrounds at Township facilities. Public input supported the installation of play structures at both Heritage and Settlers Park. The playgrounds should also be ADA accessible and be located throughout the Township to better serve the entire population.

Swimming Pools

The current aquatic center fulfills the need for an indoor pool facility, and according to the national guideline the Township does not have a need for an additional swimming pool. Nonetheless, a number of residents have discussed an outdoor facility with a splash park to relieve the burden on the indoor facility for recreational swimming in the warm months. The Township should consider an outdoor facility in the future beyond the five- year capital improvement plan given the large expenditure necessary.

Golf Courses

There are no Township-owned golf courses included in the table above. The national guideline suggests that there is a deficiency in 9-hole courses but a surplus of 18-hole courses. Two of those categorized as 18-hole courses contain 27 or 36 holes, thus exceeding the guideline. At this time there is no need for the Township to pursue additional golf course facilities. A related venture is a disc golf course which was DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) requested by a number of youth and adults in the community. This use can serve both a recreational and competitive need for Hartland residents.

Community Center

The Township does not have a community center for use by residents. The Hartland Education Support Service Center serves this purpose informally, but the demands on this facility are ever-increasing. A need for a community center with classroom and meeting

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space, gymnasiums, teen center, and additional facilities has been identified by a number of residents of all ages. The Township may also consider coordinating with neighboring communities to investigate the feasibility of a new joint community center to serve all of the residents in the surrounding area.

Passive Recreation

In addition to active recreation facilities, it is important for the Township to provide opportunities for passive recreation and unprogrammed activities, such as walking, jogging, picnicking, nature observation, or just sitting in the park reading a book. The Township has identified a need to provide more passive recreation and include natural areas in the development Settlers Park, and to a lesser extent Heritage Park. When developing and improving parks it is important to incorporate walking paths, picnic areas, benches, open spaces, and other amenities that further enhance the passive recreation opportunities.

Programming Analysis

The Hartland Township recreation programs offered through Community Ed, HAYAA, and other providers are very popular. The variety of sports and programs offered and residents’ participation in them speak to the importance of recreation programming in the Township. It is important for the Township to continue its relationship with the Hartland Consolidated School District, Community Ed, HAYAA, and other providers to ensure a high quality of programming and offerings for Township residents.

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

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Chapter 5 Action Plan

By using the comprehensive planning process of trend identification, focus group interviews, surveys, and public meetings, the Hartland Township community has effectively established a framework for the Action Plan. The Action Plan describes recommendations for improvements and enhancement of the Hartland Township parks and recreation facilities and programming, as well as identifying the tools needed for implementation of the plan components.

A complementary component of the Action Plan is the Capital Improvement Plan. Action strategies that may require significant capital investment from the community have been organized into a five-year plan. The specific projects have been prioritized in the Capital Improvement Plan in order to better manage the parks and recreation budget and equally distribute the projects over a five-year cycle. The timing of these projects may be influenced, moved, or eliminated depending upon economic conditions, available funding, and/or grant awards. However, the spirit and intent of the project priorities are well defined in the Capital Improvement Plan.

The Action Plan is organized into three sections:

. Goals and Objectives . System Wide Recommendations . Five Year Capital Improvement Plan

Goals and Objectives

To provide a guideline for decision making, the Parks Task Force and residents were consulted about their priorities for Hartland Parks. This process resulted in revisions to the goals and objectives based on the previous 2008 Parks and Recreation Master Plan. The following goals and objectives are intended to provide an operational framework for future decisions related to the provision of parks and recreation for Hartland Township. These goals and objectives should be reviewed annually and modified as necessary.

Goal #1: Funding – Develop stable sources of funding and practice sound fiscal managementDRAFT of the parks and recreation system. Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Objectives: . Pursue all available funding sources for capital improvements and operations and maintenance, including local sources, state and federal grant programs, local businesses, and other sources. . Explore opportunities for greater private sector participation in the provision of recreation and leisure services in the Township.

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. Continue to cooperate and interact with HAYAA and Hartland Community Ed in providing recreation resources in order to avoid duplication of services and make efficient use of public funds. . Develop long-range projections of costs and revenues as a management tool. . Develop a fee structure for the use of Township parks by recreation providers and organizations.

Goal #2: Development of New Parks and Recreation Facilities – Provide a range of parks and recreation facilities to meet the leisure needs of all segments of the population.

Objectives: . As the Township develops, acquire additional land for future park development and to provide more uniform geographic distribution of facilities. . Develop biking/hiking path systems to meet the alternate transportation, scenic, and athletic needs of the Township.

Goal #3: Planning – Maintain an ongoing parks and recreation planning process.

Objectives: . Review and update the parks and recreation plan, particularly the five-year capital improvement plan, annually. . Provide for citizen input in recreation planning and decision-making.

Goal #4: Quality of Design – Provide residents with high quality parks and recreation facilities.

Objectives: . Adhere to high quality design specifications when developing or replacing recreation facilities or equipment. . Design sturdy parks and recreation facilities and equipment that will reduce routine maintenance costs. . Consider the cost of maintenance and operation in designing new recreation facilities. . When planning and developing a park site, consider its overall appearance and its potential impact on adjoining uses and the surrounding neighborhood. . Design future parks in Hartland Township to be compatible with the environment on and surrounding the park sites. . Design the parks so they contribute to the aesthetic quality and cultural values of DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) the Township.

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Goal #5: Preservation of Natural and Cultural Resources – Protect natural and cultural features, such as wooded areas, wetlands, wildlife habitat, natural drainage ways, and historic structures and facilities.

Objectives: . Preserve natural features on proposed park sites to the maximum extent feasible, in consideration of the proposed multiple-use character of the Township's parks. . Develop programs and utilize sites in a manner that results in a greater appreciation of the Township's natural resources. . Incorporate natural and historic resource protection, including protection of groundwater recharge areas, into the parks and recreation program whenever the opportunity presents itself.

Goal #6: Recreation Programs – Work with HAYAA and the Hartland Consolidated School District to develop, improve, and offer a comprehensive range of recreation programs for residents.

Objectives: . Encourage programs to serve the changing population make-up of the Township, including passive and active recreation programs, instructional programs, sports leagues, adaptive recreation programs, and other programs to address the varied interests of residents. . Encourage programs which address the needs of special segments of the population, such as senior citizens, the handicapped, and youth.

Goal #7: Continue Cooperation with Other Providers of Recreation Services – Cooperate with other agencies, organizations, and individuals to provide adequate recreation resources for residents.

Objectives: . Coordinate recreation plans with those of adjoining communities, HAYAA, Hartland Community Ed, and the State of Michigan. . Cooperate with Hartland Community Ed in the planning and use of parks and school sites, and coordination of recreation and education programs. . Augment public park and recreation facilities by encouraging usable open space and recreation facilities in subdivisions, and other residential developments. Encourage the continued maintenance of all such open space arid recreation areas. . Work with volunteer service groups, to participate in the design and development DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) of parks and recreation facilities. . Encourage private providers to locate in Hartland.

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Goal #8: Maximize Use of Facilities – Fully develop and utilize parks and recreation facilities based on the multiple-use concept, whereby a variety of active and passive opportunities are provided in each park.

Objectives: . Include a broad range of facilities within each park where feasible. . Develop park sites to their optimal use in consideration of changing community needs and resource limitations. . Promote and implement recreation programming at parks, in cooperation with the Hartland Area Youth Athletic Association (HAYAA) and Hartland Community Ed. . Adhere to high standards of maintenance for all parks and recreation facilities. . Maintain a logical balance between active and passive pursuits in the parks. . Develop undeveloped Township park land.

Goal #9: Access and Transportation – Improve access and transportation to parks and recreation facilities and address ADA compliance and parking.

Objectives: . Develop safety paths to provide safe access and connections to parks and facilities in the Township. . Provide pedestrian and bicycle paths that are separate from the vehicular routes in an approaching all parks. . Utilize natural features areas as connections between parks and recreation facilities.

System Wide Recommendations/Long Range Planning

In addition to capital investments into the parks and recreation system, the Township must also evaluate the current system and review long-range options for providing parks and recreation for the residents. The following are system wide recommendations that should be evaluated annually and used in the long-range planning of parks and recreation in Hartland.

. Establish a Parks and Recreation Commission or Department. The current Parks Task Force serves an advisory role to the Township Board in making parks and recreation decisions. As the Township contemplates expanding the parks and recreation system, a governing body or department should be established to oversee the park design, establish rules for the facilities, ensure proper

maintenance, DRAFT acquire park land, seek funding, and coordinate with other Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) recreation providers. The Township may establish a Parks and Recreation Commission through a general election of members as provided in Michigan Public Act 157 of 1905. The Commission would have the authority to acquire, maintain, manage, and control Township parks and places of recreation while reporting to the Township Board for budget purposes. A Parks and Recreation Department may also be established to oversee the management of parks and recreation in the Township under the current Township Board who would be responsible for establishing the budget for the department.

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. Barrier-Free Accessibility. The Americans with Disabilities Act (ADA) has established guidelines to provide barrier-free accessibility at all public facilities. It is important to provide access to Hartland’s facilities according to these guidelines so that all residents may enjoy them. As parks and facilities are improved or developed, a high priority must be placed on upgrades that improve barrier-free accessibility with improvements to proper surfaces for wheelchairs, accessible picnic tables, and play equipment that provides universal access.

. Emergency Access. All parks should be designed to be accessed by emergency vehicles. For example, the future trails at the undeveloped Clark Road property should be designed with a surface able to accommodate emergency vehicles.

. Pathway/Bike Path Connections. Hartland Township is committed to providing pedestrian and bicycle pathways and connections with all new developments. The development of more connections is a high priority to residents in the Township as well. The Township should continue to develop pathways and connections, particularly linking the parks and recreation and Township facilities, as well as the Hartland Settlement Area.

. Acquisition of Park Land. The need for park land in the four corners of the Township was made evident when mapping the service areas of the existing parks. These parks could be utilized for additional passive and active recreation facilities. Along with the acquisition of land for larger parks in the outlying areas of the Township, smaller parks should be created throughout Hartland to better serve all of the residents. The smaller parks could be created as development in the Township occurs. The Parshallville Road property is designated as a park but the Township does not have plans to develop it as a park; however, the land is located in an area that would address a service gap in the Northwest corner of the Township.

. Community Center. As discussed previously in this plan, the Township does not have a community center for use by residents. A need for a community center with classroom and meeting space, gymnasiums, teen center, and additional facilities as needed by the residents of all ages has been identified by a number of residents. Given the significant funds necessary to build such a facility, the Township should consider pursuing this endeavor in the future through a combination of grants and donations along with Township funding. The Township may also consider coordinating with neighboring communities to investigate the feasibility of a DRAFT new joint community center to serve all of the residents in the Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) surrounding area.

. Fundraising. The Township should develop new and creative ways to raise funds for park development and improvements. Events, service projects, developer contributions, and local fundraising are some of the ways in which this can be done.

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. Continued Public Involvement. The Township should continue to solicit residents’ suggestions on planning, use, and improvement of parks and programming. This can be accomplished with focus groups, public meetings, surveys, or through resident feedback solicited at parks and recreation events.

. Additional Facilities. Please refer back to the Facilities Analysis for additional indoor and outdoor facilities needed in the Township.

Five-Year Capital Improvement Plan

This section summarizes the overall system recommendations as well as specific improvements to individual parks. Some are multi-year efforts that will involve time and coordination, while others are park improvements that require largely monetary investment. Table 5.1 – Five-Year Capital Improvement Plan incorporates the top recommendations that require capital improvement in the next five years.

Priorities should be reviewed on an annual basis and adjusted to respond to updated findings and identification of funding opportunities. In particular, costs should be closely monitored, as the proposed plan estimates are in 2015 dollars and are strictly preliminary. Actual costs for each project will be more specifically determined as site surveys, programming elements, and engineering plans are developed. In finding levels are lower than required to implement the Plan based on the schedule provided, the implementation could be stretched over additional years.

Table 5.1 Five-Year Capital Improvement Plan Phase/ Estimated Facility/Improvement Funding Sources Year Cost

Year 1: 2015-2016

Heritage Park Phase 1 $250,000 TF, G, PD, RP Restrooms / Concession / Storage building Settlers Park Phase 1 $95,000 TF, G, PD, RP Restrooms

Settlers Park Phase 1 $45,000 TF, G, PD Picnic Pavilion

General Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Phase 1 DRAFT$40,000 TF Village Sidewalks All Parks Phase 1 $6,800 TF Trash Cans Spranger Phase 1 $6,600 TF Guardrail Upgrade Settlers Park Phase 1 $50,000 TF Memorial - Phase 1

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Year 2: 2016-2017

Settlers Park Phase 1 $136,875 TF, PD Playground / Playscape / Tot Lot Spranger/HERO Phase 1 $150,000 TF, PD Playscape / Teen Fitness Area Settlers Park Phase 1 $6,514 TF, PD Disc Golf Course General Phase 2 $165,000 TF Dunham Road Sidewalk Heritage Park Phase 2 $15,000 TF, PD Benches Settlers Park Phase 2 $15,000 TF, PD Benches

Year 3: 2017-2018

Settlers Park Phase 2 $4,400 TF, PD Mountain Bike Trail Settlers Park Phase 2 $16,200 TF, PD Fitness/Workout Stations (along path) Settlers Park Phase 2 $62,000 TF, PD Ice Rink Settlers Park Phase 2 $21,375 TF, G, PD, RP Wood Chip Trails (through/to natural features) Settlers Park Phase 2 $6,800 TF, PD Community Garden

Year 4: 2018-2019

Heritage Park Phase 3 Parking Lot Phase 2 (more parking to the $75,000 TF, G, PD north) Settlers Park Phase 3 $258,333 TF, PD Amphitheater Performance Pavilion Settlers Park Phase 3 $19,167 TF, PD Amphitheater Seating (clear hillside) Settlers Park Phase 3 $138,333 TF, G, PD Dunham Road Entrance & Parking Lot Settlers Park Phase 3 $125,000 TF, G, PD BoardwalkDRAFT / Foot Bridge Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) General Projects Phase 3 $26,883 TF, G, PD Township Wayfinding Signs Heritage Park Phase 3 $11,857 TF, G, PD Wood Chip Trails (through/to natural features)

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Long Range Items: 2019 and beyond

Settlers Park Phase 3 $36,667 TF, G, PD, RP, HS Dog Park (fenced)

Heritage Park Phase 3 $106,667 TF, G, PD Playground / Playscape / Tot Lot

TF Township Funds RP Recreation Providers G Grants HS Hartland Schools PD Private Donations

Table 5.2 Yearly CIP Costs Year Heritage Park Setlers Park Annual Parks Total Annual Upgrades Cost 2015-2016 $250,000 $190,000 $53,400 $493,400 2016-2017 $15,000 $158,389 $315,000 $488,389 2017-2018 $0 $110,775 $0 $110,775 2018-2019 $86,857 $383,333 $26,883 $497,073 Long Range $106,667 $36,667 $0 $143,334

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

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Appendix A Public Involvement

Parks Task Force Focus Group / Open House October 30, 2014

Agenda:

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Goal Results:

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Settlers Park Site Plan Exercise Results:

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Parks Task Force Results – Prioritized Project List

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Public Survey Results December 15, 2015

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Q1 What facilities do you frequent most in Hartland?

Answered: 235 Skipped: 0

Don Epley Park

Spranger Field

Winegarner Field

Cromaine District...

Florence B. Dearing Museum

Hartland Senior Center

Hartland Music Hall

Settler’s Park

Heritage Park

HERO Center

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Don Epley Park 23.40% 55

Spranger Field 34.04% 80

Winegarner Field 12.77% 30 Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Cromaine District Library DRAFT43.40% 102

Florence B. Dearing Museum 2.55% 6

Hartland Senior Center 1.28% 3

9.36% 22 Hartland Music Hall

Settler’s Park 14.04% 33

Heritage Park 75.74% 178

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HERO Center 2.13% 5

Other (please specify) 4.26% 10

Total Respondents: 235

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Q2 Are you satisfied with the existing parks and facilities in Hartland?

Answered: 231 Skipped: 4

Yes

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 50.65% 117

No 36.36% 84

Other (please specify) 12.99% 30

Total 231

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Q3 What is most needed at Heritage Park? (Please be as specific as possible)

Answered: 198 Skipped: 37

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Q4 What is most needed at Settler’s Park? (Please be as specific as possible)

Answered: 82 Skipped: 153

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Q5 Overall, how would you rate the Township parks and recreation overall?

Answered: 234 Skipped: 1

Excellent

Good

Average

Fair

Poor

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Excellent 6.41% 15

Good 55.56% 130

Average 27.35% 64

Fair 8.97% 21

Poor 1.71% 4

Total 234

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Q6 What is the best time for you, or any member of your household, to participate in recreational activities?

Answered: 234 Skipped: 1

Weekday morning

Weekday afternoon

Weekday evening

Weekend

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Weekday morning 3.42% 8

Weekday afternoon 2.14% 5

Weekday evening 39.74% 93

Weekend 50.00% 117

Other (please specify) 4.70% 11

Total 234

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Q7 Please rank the following goals for the Hartland Township Parks and Recreation Plan (a rank of 1 is the highest, a rank of 9 is the lowest)

Answered: 218 Skipped: 17

Development of Parks and...

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Preservation of Natural a...

Securing Funding for...

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Quality of Design

Recreation Programs for...

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Planning for the Future o...

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Maximize Use of Facilitie...

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Continue Cooperation...

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0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

1 2 3 4 5 6 7 8 9

1 2 3 4 5 6 7 8 9 Total

Development of Parks and Recreation 42.69% 13.45% 12.28% 11.11% 5.26% 6.43% 3.51% 2.92% 2.34% Facilities 73 23 21 19 9 11 6 5 4 171

Access and Transportation to Parks 2.22% 11.11% 8.89% 5.00% 7.78% 7.78% 15.00% 11.11% 31.11% 4 20 16 9 14 14 27 20 56 180

Preservation of Natural and Cultural 8.84% 11.05% 14.36% 11.60% 9.39% 11.05% 12.15% 13.81% 7.73% Resources 16 20 26 21 17 20 22 25 14 181

Securing Funding for Parks System 21.69% 26.51% 10.84% 7.83% 16.87% 7.83% 3.61% 2.41% 2.41% 36 44 18 13 28 13 6 4 4 166

Quality of Design 5.78% 10.40% 21.97% 19.08% 13.29% 12.72% 9.83% 2.89% 4.05% 10 18 38 33 23 22 17 5 7 173

Recreation Programs for Residents 5.68% 10.23% 13.64% 14.77% 14.20% 15.91% 9.09% 7.95% 8.52% 10 18 24 26 25 28 16 14 15 176

Planning for the Future of the Parks 4.60% 9.77% 12.07% 13.22% 18.39% 20.69% 10.34% 7.47% 3.45% System 8 17 21 23 32 36 18 13 6 174

Maximize Use of Facilities for both Active 4.79% 7.45% 7.98% 10.11% 11.17% 12.23% 17.55% 19.68% 9.04% and Passive Users 9 14 15 19 21 23 33 37 17 188

Continue Cooperation with Other 8.96% 8.96% 8.46% 10.45% 7.96% 2.99% 14.43% 19.90% 17.91% Providers of Recreation Services 18 18 17 21 16 6 29 40 36 201

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Q8 Please tell us if you feel the programs/activities currently available within the Township meet the needs of the community, fall shorts of meeting those needs, or exceed what is needed.

Answered: 208 Skipped: 27

Senior adult health,...

Programs for people with...

Teen and after school programs

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Youth and adult sports...

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Summer programs

Environmental/n ature educat...

Art, music, concerts,...

Wellness and fitness...

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Aquatic programs for...

Community 14 / 35 Packet Pg. 136 Hartland Township Parks and Recreation Master Plan 11.a.a Community special even...

Family programs and...

Multicultural programs and...

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Falls Short Meets the Needs Exceeds Undecided

Falls Short Meets the Needs Exceeds Undecided Total

Senior adult health, fitness, social programs, and assistance 4.52% 36.18% 8.54% 50.75% 9 72 17 101 199

Programs for people with disabilities 14.07% 21.61% 1.51% 62.81% 28 43 3 125 199

Teen and after school programs 16.00% 55.00% 6.50% 22.50% 32 110 13 45 200

Youth and adult sports programs 18.93% 60.19% 19.90% 0.97% DRAFT39 124 41 2 206 Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Summer programs 26.63% 48.24% 9.05% 16.08% 53 96 18 32 199

Environmental/nature education programs 35.86% 25.76% 4.55% 33.84% 71 51 9 67 198

Art, music, concerts, theater and dance programs 26.37% 42.29% 7.96% 23.38% 53 85 16 47 201

Wellness and fitness programs 19.80% 54.46% 9.41% 16.34% 40 110 19 33 202

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Aquatic programs for all ages 8.46% 54.23% 22.39% 14.93% 17 109 45 30 201

Community special events and festivals 37.69% 39.20% 9.05% 14.07% 75 78 18 28 199

Family programs and activities 30.00% 46.00% 9.00% 15.00% 60 92 18 30 200

Multicultural programs and offerings 32.65% 27.04% 2.04% 38.27% 64 53 4 75 196

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Q9 Which programs would you like to see more of in the Township?

Answered: 198 Skipped: 37

Senior adult health,...

Programs for people with...

Teen and after school programs

Youth and adult sports...

Summer programs

Environmental/n ature educat...

Art, music, concerts,...

Wellness and fitness...

Aquatic programs for...

Community special even...

Family programs and...

Multicultural programs and...

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

DRAFT6.57% 13 Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Senior adult health, fitness, social programs, and assistance

Programs for people with disabilities 8.59% 17

Teen and after school programs 29.29% 58

46.46% 92 Youth and adult sports programs

Summer programs 42.93% 85

Environmental/nature education programs 21.21% 42

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Art, music, concerts, theater and dance programs 28.28% 56

Wellness and fitness programs 26.26% 52

Aquatic programs for all ages 12.12% 24

Community special events and festivals 43.43% 86

Family programs and activities 40.91% 81

Multicultural programs and offerings 12.63% 25

Total Respondents: 198

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

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Q10 What could we do to improve existing programming/activities in the Township? (Please be specific)

Answered: 66 Skipped: 169

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Q11 Would trail initiatives be something that Hartland should invest in as a priority?

Answered: 203 Skipped: 32

Yes, paved trails in parks

Yes, nature trails

Yes, local trail projec...

Yes, mountain bike trails

No, I'm not interested i...

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes, paved trails in parks 22.66% 46

Yes, nature trails 21.67% 44

Yes, local trail projects to connect destinations 29.56% 60

Yes, mountain bike trails 8.87% 18

No, I'm not interested in trails 11.33% 23

Other (please specify) 5.91% 12

Total 203

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Q12 Should the Township plan more on- street bike connections?

Answered: 202 Skipped: 33

Yes, we need bike lanes

Yes, but only where it wou...

No, I prefer to bike on...

No, on-street biking...

No, I am not interested i...

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes, we need bike lanes 25.25% 51

Yes, but only where it would be low cost 20.30% 41

No, I prefer to bike on trails 27.72% 56

No, on-street biking conditions are good 2.97% 6

No, I am not interested in biking 16.83% 34

Other (please specify) 6.93% 14

Total 202

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Q13 Please tell us if you feel the facilities currently available in the Township, fall short of meeting the needs, meet the needs of the community, or exceed what is needed.

Answered: 200 Skipped: 35

Walking or biking trails

Performing arts space

Aquatic center

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Gymnasiums

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Fitness and wellness...

Park land

Playgrounds

Athletic fields

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) (baseball, softball,...

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Tennis courts

Dog park

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Falls Short Meets the Need Exceeds Undecided

Falls Short Meets the Need Exceeds Undecided Total

Walking or biking trails 75.77% 14.43% 1.55% 8.25% 147 28 3 16 194

Performing arts space 18.23% 52.60% 6.77% 22.40% 35 101 13 43 192

Aquatic center 6.15% 60.51% 29.23% 4.10% 12 118 57 8 195

Gymnasiums 18.46% 58.97% 17.44% 5.13% 36 115 34 10 195

Fitness and wellness program area 18.75% 56.77% 8.85% 15.63% 36 109 17 30 192

Park land 29.63% 52.91% 9.52% 7.94% 56 100 18 15 189

Playgrounds 46.67% 44.62% 3.08% 5.64% 91 87 6 11 195

Athletic fields 25.00% 55.10% 16.33% 3.57% 49 108 32 7 196

(baseball, softball, soccer, football) DRAFT28.49% 51.08% 16.67% 3.76% Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) 53 95 31 7 186

Tennis courts 11.92% 63.73% 8.81% 15.54% 23 123 17 30 193

Dog park 41.15% 21.88% 2.60% 34.38% 79 42 5 66 192

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Q14 Which programs would you like to see more of in the Township?

Answered: 196 Skipped: 39

Walking or biking trails

Performing arts space

Aquatic center

Gymnasiums

Fitness and wellness...

Park land

Playgrounds

Athletic fields...

Athletic fields (socc...

Tennis courts

Dog park

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Walking or biking trails 64.80% 127

Performing arts space 8.67% 17 DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Aquatic center 9.69% 19

Gymnasiums 9.18% 18

Fitness and wellness program area 21.94% 43

Park land 25.51% 50

Playgrounds 42.35% 83

Athletic fields (baseball, softball) 29.08% 57

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Athletic fields (soccer, football, lacrosse) 28.57% 56

Tennis courts 4.59% 9

Dog park 22.45% 44

Total Respondents: 196

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Q15 Are there any facilities not mentioned that you would like to see offered? (Please be specific)

Answered: 45 Skipped: 190

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Q16 How important are the following capital improvement activities?

Answered: 204 Skipped: 31

Heritage Park, Restrooms,...

Settlers Park, Restrooms...

Settlers Park, Picnic Pavil...

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Settlers Park, Playground /...

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General Projects,...

Settlers Park, Sledding Hil...

Heritage Park, Wood Chip...

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Settlers Park, Mountain Bik...

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Heritage Park, Playground /...

Settlers Park, Fitness/Work...

Settlers Park, Ice Rink - C...

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Heritage Park, Sledding Hil...

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Settlers Park, Cross Countr...

Settlers Park, Wood Chip...

Settlers Park, Boardwalk /...

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Settlers Park, Community...

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Settlers Park, Dog Park...

Heritage Park, Parking Lot...

Settlers Park, Amphitheater... Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Settlers Park, DRAFT Disc Golf...

32 / 35 Packet Pg. 154 Hartland Township Parks and Recreation Master Plan 11.a.a

Settlers Park, Amphitheater...

Settlers Park, Dunham Road...

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Not Important Somewhat Important No Preference Important

Very Important

Not Somewhat No Important Very Total Important Important Preference Important

Heritage Park, Restrooms, Concession St and Storage Structure - 9.00% 8.00% 8.50% 25.50% 49.00% Cost = $250,000 18 16 17 51 98 200

Settlers Park, Restrooms (permanent structure) - Cost = $95,000 15.76% 18.48% 26.63% 26.63% 12.50% 29 34 49 49 23 184

Settlers Park, Picnic Pavilion - Cost = $45,000 25.27% 12.64% 34.07% 20.33% 7.69% 46 23 62 37 14 182

Settlers Park, Playground / Playscape - Cost = $136,875 22.40% 12.02% 26.23% 27.87% 11.48% 41 22 48 51 21 183

General Projects, Wayfinding Signs (decorative; at major 33.15% 27.17% 26.63% 10.33% 2.72% intersections) - Cost = $26,883 61 50 49 19 5 184

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Settlers Park, Sledding Hill Grooming - Cost = $1,288 17.49% 22.40% 22.40% 26.78% 10.93% 32 41 41 49 20 183

Heritage Park, Wood Chip Trails (through/to natural features) - 23.81% 21.16% 19.05% 26.46% 9.52% Cost = $11,857 45 40 36 50 18 189

Settlers Park, Mountain Bike Trail - Cost = $4,400 22.40% 25.14% 24.04% 22.40% 6.01% 41 46 44 41 11 183

Heritage Park, Playground / Playscape / Tot Lot - Cost = $106,667 26.29% 10.31% 21.13% 25.26% 17.01% 51 20 41 49 33 194

Settlers Park, Fitness/Workout Stations (along path) - Cost = 40.33% 14.36% 25.97% 12.71% 6.63% $16,200 73 26 47 23 12 181

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Settlers Park, Ice Rink - Cost = $62,000 25.82% 14.29% 28.02% 23.63% 8.24% 47 26 51 43 15 182

Heritage Park, Sledding Hill Grooming - Cost = $386 19.58% 19.05% 22.75% 24.34% 14.29% 37 36 43 46 27 189

Settlers Park, Cross Country Trail Grooming - Cost = $1,314 28.57% 19.23% 26.92% 19.23% 6.04% 52 35 49 35 11 182

Settlers Park, Wood Chip Trails (through/to natural features) - 26.37% 21.43% 28.02% 19.23% 4.95% Cost = $21,375 48 39 51 35 9 182

Settlers Park, Boardwalk / Foot Bridge (open up pathway 26.63% 17.93% 29.35% 21.74% 4.35% opportunities) - Cost = $125,000 49 33 54 40 8 184

Settlers Park, Community Garden - Cost = $6,800 40.11% 14.29% 28.57% 14.29% 2.75% 73 26 52 26 5 182

Settlers Park, Dog Park (fenced) - Cost = $36,667 39.56% 13.19% 24.73% 17.58% 4.95% 72 24 45 32 9 182

Heritage Park, Parking Lot Phase 2 (more parking to the north) - 16.84% 13.68% 17.37% 25.79% 26.32% Cost = $75,000 32 26 33 49 50 190

Settlers Park, Amphitheater Performance Pavilion $200,000 35.71% 19.78% 23.63% 15.93% 4.95% $450,000 $258,333 65 36 43 29 9 182

Settlers Park, Disc Golf Course - Cost = $6,514 45.90% 16.39% 23.50% 9.84% 4.37% 84 30 43 18 8 183

Settlers Park, Amphitheater Seating (clear hillside) - Cost = 38.67% 16.57% 23.76% 16.02% 4.97% $19,167 70 30 43 29 9 181

Settlers Park, Dunham Road Entrance & Parking Lot - Cost = 38.89% 15.00% 30.56% 11.11% 4.44% $138,333 70 27 55 20 8 180

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

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Appendix B Conceptual Park Plans

Insert Settlers Park Conceptual Park Plan

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Hartland Township Parks and Recreation Master Plan March 2015 Packet Pg. 157 11.a.a

J A Q

L K

G M

I A

F N H K D

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Settler’s Park Site Plan Hartland, Michigan

January 6, 2015

NOTE KEY

A. Permanent Restroom (25x45) F. Township Hall M. Parking Lot (220 cars) with picnic pavilion attached G. Ice Rink (85x200) N. Observation Deck Picnic Pavilion (30x30) B. H. Community Garden (100x100) O. Overlook Playground C. I. Dog Park (140x150) separate areas P. Open Play Field Mountain/Hiking Trail with intermittent for large and small dogs D. Q. Sledding Hill exercise stations Amphitheater with Storage/Restroom structure J. R. Maintenance Building Future Mountain/Hiking Trail with E. K. 18-hole Disc Golf Course intermittent exercise stations S. Memorial L. Trail Head parking (26 cars)

Packet Pg. 158 11.a.a

Appendix C Funding Sources

Funding Sources

The proposed recreation improvements proposed in the Five Year Capital Improvement Plan can be financed with a combination of resources. There are several potential funding sources available for parks and recreation projects such as parkland improvements and facility upgrades. In addition to the general fund, other potential sources of funding are described below.

General Fund

General Fund revenues are derived from property taxes, state-shared revenues, federal grants, license and permit fees, charges for services, interest on investments, and court fines or forfeitures. Recreation program user fees are usually channeled through the General Fund.

Millage

A property tax millage can be used to finance specific park and recreation projects or to operate recreation facilities. A millage is an effective way to divide costs over time among all of the taxpayers in the Township to provide matching grant funds or finance entire projects. A millage allows more flexibility with how the money is allocated than with a bond.

User Fees

The Township can charge reasonable fees to the users of specific recreation facilities and for enrollment in recreation programs. User fees can provide substantial support for park and recreation facilities and programs. Other Michigan communities have established user fees for the use of swimming pools, tennis courts, lighted athletic fields, and indoor facilities.

Recreation Bond

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) A number of bond programs can be used to finance construction of parks and recreation facilities. General Obligation Bonds are issued for specific community projects and may not be used for other purposes. These bonds are usually paid for with property tax revenues. Revenue Bonds are issued for construction of public projects that generate revenue. The bonds are then retired by using income generated by the project.

Hartland Township Parks and Recreation Master Plan March 2015 Packet Pg. 159 11.a.a C – Funding Sources

Michigan Natural Resources Trust Fund (MNRTF)

MNRTF provides funding assistance for the acquisition of land or rights in land for recreation or for protection of the land because of its environmental importance or scenic beauty. This fund is directed at creating and improving outdoor recreational opportunities and providing protection to valuable natural resources. The development grants are between $15,000 and $500,000 and there is no limit on the amount for acquisition projects because they depend upon the value of the property. A local minimum match of 25% is required for all projects. This grant is generally utilized for implementing large park projects and land acquisition. Applications must be postmarked by April 1st for both acquisition and development projects and August 1st for acquisition projects only.

Each year the Trust Fund Board of Trustees decides on priorities for funding. The MNRTF Board will emphasize the following three areas for funding in 2014: 1. Trails (including water trails) 2. Wildlife/Ecological Corridors and Winter Deeryard (acquisition only) 3. Projects Within an Urban Area

Recreation Passport Grants

PA 32 of 2010 created the Local Public Recreation Facilities Fund to be used for the development of public recreation facilities for local units of government. Money for this fund is derived from the sale of the Recreation Passport which replaced the resident Motor Vehicle Permit (MVP) — or window sticker — for state park entrance. Development grants of $7,500 to $45,000 are available to local governments with a focus on renovating and improving existing parks, although new parks are also eligible. The grantee must provide at least a 25% match. Projects are evaluated based on project need, site quality, project quality, applicant history, and, if two projects receive the same evaluation score, a criterion based on the project cost per capita.

Land and Water Conservation Fund (LWCF)

Eligible projects include community recreation and trailway improvements. These are grants of $30,000 to $100,000 to local governments for development of facilities such as athletic fields, tennis courts, playgrounds, trails and picnic areas, including support facilities, and the renovation and retro-fitting of existing facilities to make them accessible to persons with disabilities. Funds are provided through federal appropriations from the National Park Service. The grant match basis is fifty percent (50%) MDNR grant and fifty DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) percent (50%) local match. Projects are evaluated based on project need, applicant history, site and project quality, and a fourth criterion based on the type of proposed project.

MAP-21 (Transportation Alternatives Program (TAP)

MAP-21 is a new program to provide for a variety of alternative transportation projects, including many that were previously eligible activities under separately funded programs.

Hartland Township Parks and Recreation Master Plan March 2015 Packet Pg. 160 11.a.a C – Funding Sources

The TAP replaces the funding from pre-MAP-21 programs including Transportation Enhancements,

Recreational Trails, Safe Routes to School, and several other discretionary programs, wrapping them into a single funding source. The Transportation Alternatives Program (TAP) offers funding opportunities to help expand transportation choices and enhance the transportation experience through implementing a number of transportation improvements, including pedestrian and bicycle infrastructure and safety programs, historic preservation and rehabilitation of transportation facilities, environmental mitigation activities, and safe routes to school programs.

SEMCOG awarded over $6 million in TAP funding in fiscal year 2014. Funds can be used for a wide variety of projects, including non-motorized improvements, green infrastructure, and projects encouraging students in grades K through 8 to walk or bike to school. Eligible applicants include incorporated cities and villages, county road commissions, and public transit agencies. Other organizations can apply, but they must be sponsored by one of the eligible applicants just described. A signed agreement between the sponsored and sponsoring agencies must be completed for the application to be considered.

MAP-21 (Recreation Trails Program)

The Moving Ahead for Progress in the 21st Century Act (MAP-21) reauthorized the Recreational Trails Program (RTP) through Federal fiscal years 2013 and 2014 as a set- aside from the new Transportation Alternatives Program. The Recreational Trails Program (RTP) is a federal program that provides funds to each state to develop and maintain recreational trails and trail-related facilities for both non-motorized and motorized recreational trail uses. The RTP is part of the Department of Transportation's Federal Highway Administration (FHWA) and is administered by the Michigan Department of Transportation (MDOT). Funds come from a portion of fuel taxes from non-highway vehicles, motorcycles, and snowmobiles. Federal transportation funds benefit recreation including hiking, bicycling, in-line skating, equestrian use, cross-country skiing, snowmobiling, off-road motorcycling, all-terrain vehicle riding, four-wheel driving, or using other off-road motorized vehicles.

The RTP funds are distributed to the States by legislative formula: half of the funds are distributed equally among all States, and half are distributed in proportion to the estimated amount of non-highway recreational fuel use in each State.

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Department of Environmental Quality (DEQ) Clean Michigan Initiative (CMI).

The CMI is created under Section 6(1) of Part 196, Clean Michigan Initiative Implementation, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. The CMI is a general obligation bond, totaling $675 million. Most of this money is for programs administered by the Department of Environmental Quality for various redevelopment and remediation activities, including brownfield redevelopment.

Hartland Township Parks and Recreation Master Plan March 2015 Packet Pg. 161 11.a.a C – Funding Sources

In 1998, voters approved $100 million in bonds for parks and recreation development and renovations. $50 million in grants to local units and development and renovation of public recreation facilities were approved, with the other $50 million approved for extensive state park renovations. The MDNR supplements the bonds with a matching $50 million from other funding sources, including state park user fees, the Waterways fund, the Federal Coastal Zone Management, and Land and Water Conservation Fund grants.

Conservation Easements

A conservation easement is a method of preserving open space that is guaranteed through formal documentation. This technique can also be used to preserve open space if it is nor feasible or practical for the Township to acquire the land. Rather than obtaining fee simple, or complete ownership, an organization or community can purchase or acquire by gift an easement to the property.

Public-Private or Public-Public Partnerships

Reduced funding for the public and private sector has created a need for various partnerships between public and private entities as well as between two or more public entities to accommodate specialized large-scale recreation demands. The Township should consider creating a fee structure for the use of facilities by Community Ed, HAYAA, and other recreation providers. The fees could be utilized for facility development, maintenance and upgrades, and/or programming. The fees from the various user groups would ensure continued high quality parks and facilities for Hartland Township residents.

Donations

Businesses, corporations, private clubs, community organizations, and individuals will often contribute to recreation and other improvement programs to benefit communities in which they are located. Private sector contributions may be in the form of monetary contributions, the donation of land, the provision of volunteer services, or the contribution of equipment or facilities.

Foundations

A foundation is a special non-profit legal entity that is established as a mechanism through which land, cash, and securities can be donated for the benefit of parks and recreation services. The assets are disbursed by the foundation Board of Directors according to a predetermined plan. DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Lease or Contractual Agreements

The Township may increase the availability of recreation facilities to its residents by leasing sites and facilities from other recreation providers. For example, the Township could agree to help maintain school recreation facilities in exchange for guaranteed availability of the facility to the public. The Committee could also contract with private entrepreneurs to provide services at Township-owned park facilities, such as recreation

Hartland Township Parks and Recreation Master Plan March 2015 Packet Pg. 162 11.a.a C – Funding Sources

programming, food service, or facility maintenance. Privatization of services can increase recreation opportunities available to residents, while minimizing administrative costs.

Public Use Conveyances

Administered by the Michigan Department of Natural Resources, this program provides State lands acquired through delinquent taxes for local government units for public use. Acceptable uses of land acquired under this program include development of local parks.

Historic Preservation Fund

The purpose of the Historic Preservation Fund grants is to identify, register and protect resources eligible for the National Register of Historic Places. The funds that are sub- granted are used to help to strengthen preservation at the local level.

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Hartland Township Parks and Recreation Master Plan March 2015 Packet Pg. 163 11.a.a

Appendix D Resolution of Approval

Resolution February 17, 2015

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Hartland Township Parks and Recreation Master Plan March 2015 Packet Pg. 164 11.a.a

Appendix E Notices and Meeting Minutes

HARTLAND TOWNSHIP

NOTICE OF AVAILABILITY OF THE DRAFT 2015-2020 HARTLAND PARKS AND RECREATION MASTER PLAN FOR PUBLIC REVIEW AND COMMENT

NOTICE IS HEREBY GIVEN, pursuant to the Guidelines for the Development of Community Parks, Recreation, Open Space, and Greenway Plans, Michigan Department of Natural Resources Grants Management, the draft 2015-2020 Hartland Parks and Recreation Master Plan will be available for public review starting January 16, 2015.

NOTICE IS FURTHER GIVEN, that the Hartland Township Board will hold a Public Hearing at 7:00 P.M. on February 17, 2015 at the Hartland Township Hall, located at 2655 Clark Road, Hartland, Michigan 48353, to hear and consider public comments on the proposed 2015-2020 Hartland Parks and Recreation Master Plan. This Public Hearing is being held after the expiration of the minimum 30 day review period for comments from citizens.

NOTICE IS FURTHER GIVEN, that a draft narrative of the proposed 2015-2020 Hartland Parks and Recreation Master Plan, with accompanying maps, charts, and descriptive material, may be examined at the following location: Hartland Township Hall, located at 2655 Clark Road, Hartland, Michigan 48353, during regular office hours until the date of the Public Hearing.

All interested persons attending the hearing will be given an opportunity to be heard with respect to these matters. If you cannot attend this meeting, you may submit comments in writing to the Hartland Township Board c/o Hartland Township, 2655 Clark Road, Hartland, Michigan 48353 ATTN: Township Clerk or email [email protected] until 12:00 PM the day of the meeting. Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

______, Robert West, Public Works Director On behalf of the Hartland Township Board

Publication Date: January 16, 2015

Hartland Township Parks and Recreation Master Plan March 2015 Packet Pg. 165 11.a.a E – Notices and Meeting Minutes

Insert Board Meeting Minutes

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Hartland Township Parks and Recreation Master Plan March 2015 Packet Pg. 166 11.a.a

William Fountain Joe Colaianne HARTLAND TOWNSHIP Supervisor Trustee

Dept. of Township Services Glenn Harper Ann M. Ulrich Trustee 2655 Clark Road Clerk Hartland, MI 48353 Larry Hopkins Trustee

(810) 632-7498 Kathleen Horning Joe Petrucci Treasurer FAX (810) 632-6950 Trustee

Donald A. Hill February 18, 2015

Ms. Angela Ellis, Planning Director Livingston County Department of Planning 304 E. Grand River Avenue, Suite 206 Howell, MI 48843

Subject: 2015 – 20120 Parks and Recreation Master Plan

Dear Mr. Wagoner:

Enclosed is a copy of the Hartland Township 2015 – 2020 Parks and Recreation Master Plan. We have submitted this plan to the Michigan Department of Natural Resources for certification and the Southeast Michigan Council of Governments to ensure cooperation and coordination of recreation planning efforts.

On February 17, 2015, the Hartland Township Board held a public hearing and adopted the plan. Certified resolutions of the adoption are included in the plan.

If you have any questions or require further information, please do not hesitate to contact me at (810) 632-7498.

Respectfully submitted,

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

Robert M, West Public Works Director

Enclosure

Packet Pg. 167 11.a.a

William Fountain Joe Colaianne HARTLAND TOWNSHIP Supervisor Trustee

Dept. of Township Services Glenn Harper Ann M. Ulrich Trustee 2655 Clark Road Clerk Hartland, MI 48353 Larry Hopkins Trustee

(810) 632-7498 Kathleen Horning Joe Petrucci Treasurer FAX (810) 632-6950 Trustee

Donald A. Hill February 18, 2015

Ms. Kathleen Lomako, Executive Director SEMCOG Southeast Michigan Council of Governments 1001 Woodward Avenue, Suite 1400 Detroit, MI 48226-1904

Subject: 2008 – 2012 Parks and Recreation Master Plan

Dear Mr. Parkus:

Enclosed is a copy of the Hartland Township 2015 – 2020 Parks and Recreation Master Plan. We have submitted this plan to the Michigan Department of Natural Resources for certification and the Livingston County Department of Planning to ensure cooperation and coordination of recreation planning efforts.

On February 17, 2015, the Hartland Township Board held a public hearing and adopted the plan. Certified resolutions of the adoption are included in the plan.

If you have any questions or require further information, please do not hesitate to contact me at (810) 632-7498.

Respectfully submitted,

DRAFT Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan)

James Wickman Township Manager

Enclosure

Packet Pg. 168 11.a.a Michigan Department of Natural Resources-Grants Management

COMMUNITY PARK, RECREATION, OPEN SPACE, AND

GREENWAY PLAN CERTIFICATION CHECKLIST By Authority of Parts 19, 703 and 716 of Act 451, P.A. 1994, as amended, submission of this information is required for eligibility to apply for grants INSTRUCTIONS: Complete, obtain certification signatures and submit this checklist with a locally adopted recreation plan. All recreation plans are required to meet the content and local approval standards listed in this checklist and as outlined in the Guidelines for the Development of Community Park, Recreation, Open Space and Greenway Plans provided by the Michigan Department of Natural Resources (DNR). To be eligible for grant consideration, plans must be submitted to the DNR prior to the grant application deadline with a completed checklist that has been signed by an authorized official(s) of the local unit of government(s) submitting the plan.

PLAN INFORMATION Name of Plan:

List the community names (including school districts) covered by Month and year plan adopted by the County the plan community’s governing body

PLAN CONTENT INSTRUCTIONS: Please check each box to certify that the listed information is included in the final plan. 1. COMMUNITY DESCRIPTION 2. ADMINISTRATIVE STRUCTURE

Roles of Commission(s) or Advisory Board(s) Department, Authority and/or Staff Description and Organizational Chart Annual and Projected Budgets for Operations, Maintenance, Capital Improvements and Recreation Programming Current Funding Sources Role of Volunteers Relationship(s) with School Districts, Other Public Agencies or Private Organizations Regional Authorities or Trailway Commissions Only Description of the Relationship between the Authority or Commission and the Recreation Departments of Participating Communities Articles of Incorporation 3. RECREATION INVENTORY

Description of MethodsDRAFT Used to Conduct the Inventory Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) Inventory of all Community Owned Parks and Recreation Facilities Location Maps (site development plans recommended but not required) Accessibility Assessment Status Report for all Grant-Assisted Parks and Recreation Facilities 4. RESOURCE INVENTORY (OPTIONAL)

5. DESCRIPTION OF THE PLANNING PROCESS

Page 1 of 2 PR1924-1 (Rev. 12/26/2012) Packet Pg. 169 11.a.a 6. DESCRIPTION OF THE PUBLIC INPUT PROCESS Description of the Method(s) Used to Solicit Public Input Before or During Preparation of the Plan, Including a Copy of the Survey or Meeting Agenda and a Summary of the Responses Received Copy of the Notice of the Availability of the Draft Plan for Public Review and Comment

Date of the Notice

Type of Notice

Plan Location Duration of Draft Plan Public Review Period (Must be at Least 30 Days)

Copy of the Notice for the Public Meeting Held after the One Month Public Review Period and Before the Plan’s Adoption by the Governing Body(ies) Date of Notice Name of Newspaper Date of Meeting Copy of the Minutes from the Public Meeting 7. GOALS AND OBJECTIVES 8. ACTION PROGRAM 9. POST-COMPLETION SELF-INSPECTION REPORT

PLAN ADOPTION DOCUMENTATION Plans must be adopted by the highest level governing body (i.e., city council, county commission, township board). If planning is the responsibility of a Planning Commission, Park and Recreation Commission, Recreation Advisory Board or other local Board or Commission, the plan should also include a resolution from the Board or Commission recommending adoption of the plan by the governing body. The local unit of government must submit the final plan to both the County and Regional Planning Agency for their information. Documentation that this was done must be submitted with the plan to the DNR. Items 1, 3 and 4 below are required and must be included in the plan. APPROVAL DOCUMENTATION: For multi-jurisdictional plans, each local unit of government must pass a resolution adopting the plan. Prepare and attach a separate page for each unit of government included in the plan.

1. Official resolution of adoption by the governing body dated:

2. Official resolution of the Commission or Board,

recommending adoption of the plan by the governing body, dated:

3. Copy of letter transmitting adopted plan to County Planning Agency dated:

4. Copy of letter transmitting adopted plan to Regional Planning Agency dated:

OVERALL CERTIFICATION NOTE: For multi-jurisdictional plans, Overall Certification must include the signature of each local unit of government. Prepare and attach a separate signature page for each unit of government included in the plan. I hereby certify that the recreation plan for

includes the required content, as indicated (Local Unit of Government) Attachment: Parks Master Plan 2015-20 (draft) (1523 : 2015-2020 Plan) DRAFT above and as set forth by the DNR.

Authorized Official for the Local Unit of Government Date

This completed checklist must be signed and DNR USE ONLY - APPROVAL submitted with a locally adopted recreation plan to: The recreation plan is approved by the DNR and the community (ies) covered by the plan, as listed on page 1 of this checklist is/are eligible to apply for recreation grants through

GRANTS MANAGEMENT MICHIGAN DEPARTMENT OF NATURAL Date RESOURCES By: PO BOX 30425 LANSING, MI 48909-7925 Grants Management Date

Page 2 of 2 PR1924-1 (Rev. 12/26/2012) Packet Pg. 170 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 171 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 172 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 173 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 174 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 175 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 176 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 177 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 178 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 179 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 180 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 181 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 182 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 183 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 184 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 185 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 186 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 187 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 188 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 189 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 190 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 191 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 192 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 193 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 194 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 195 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 196 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

Packet Pg. 197 11.a.b Attachment: 2008 Parks Master Plan (1523 : 2015-2020 Plan)

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Parks Task Force A Citizen Task Force Recommendation to Prioritize Future Capital Improvement Projects in Hartland Township

Hartland Township determined the need for an updated Parks Master Plan with the development of two new township parks. The Hartland Township Board reached out to the community for resident input for the new Parks Master Plan. A Hartland Township Parks Task Force, made up of citizens and local business owners, was developed to provide recommendations of future park amenities. The Parks Task Force (PTF) also prioritized the projects to further enhance the recommendations.

The PTF’s recommendations equate to a subset of the overall Parks Master Plan. The Parks Master Plan articulates the desires and preferences, both present and future, for public parks and recreation service development and expenditures. The purpose of the Plan is to communicate Hartland’s vision projected through the next five years. The Parks Master Plan goals and objectives capture the ideas of the community through extensive public input, while identifying strategic strategies for achieving those goals.

The PTF is made up of the following members: Melanie Bartley, Mike Bernardin, Sandy Brondstetter, Joe Colaianne, Robert Conaway, Adrienne Conner, Amy Cooper, Laura DeRosier, Bill Fountain, Doug Fountaine, Jim Gualtieri, Larry Hopkins, Mike Horan, Sasha Klavon, Marty Neighbors, Dena Nelson, Roseanne Reynolds, Brenna Rosso, Colleen Rosso, Kurt Stromlund, Jenifer Thomas, and Robert West.

I. PROJECTS The PTF initially considered a list of 49 projects originally derived from public resources to gather input for potential future park amenities. The PTF members collectively prioritized the proposed amenities, which were then divided into five phases. The phases were intended to indicate the order in which projects were recommended for development. Phases one through three were further prioritized to reflect construction cost in contrast to value added. Phases four and five remained a general prioritization due to the associated costs most likely being obsolete when those phases are reached. The PTF’s prioritization and financial recommendations have been finalized to be presented to the Hartland Township Board. Funding Attachment: PTF Report (1523 : 2015-2020 Parks Master Plan) The PTF considered the scope of each project and evaluated each for a recommended cost to be spent towards that amenity. The dollar amounts listed are the recommended amounts of funding the Township should consider for the project. If other funds can be used to leverage township funding, then the PTF has recommended the project’s scope be altered. The PTF has recommended alternate funding sources should reallocate the priority of completion for said project, regardless of the recommended phase.

Board Approved Projects: At the time the PTF began evaluating projects, the Township Board had already allocated funding of a Settlers Park memorial and benches at both parks. Both projects have been removed from the prioritization list as a result.

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Maintenance Projects: Capital Improvement Projects consist of one-time expenses with minor maintenance costs. Five maintenance recommendations were identified by the PTF for future discussion by the Hartland Township Board. The PTF recommended the maintenance tasks be included in the Township’s general maintenance plan.

Task Force Venue Project Recommendation Settlers Park Sledding Hill Grooming $1,288 Heritage Park Sledding Hill Grooming $386 Settlers Park Cross Country Trail Grooming $1,314 Settlers Park Walking path & parking lot snow plowing $5,000 Heritage Park Driveway snow plowing $5,000

II. PROJECT PHASES WITH RECOMMENDED SPENDING

The PTF recommendations have been divided into three phases. A description of the proposed project and a brief synopsis of the PTF discussion highlights have been included to recognize the logic of the prioritization as a recommended by the group. PHASE ONE

Task Force Rank Venue Project Recommendation 1 Heritage Park Restrooms / Concession / Storage building $250,000 2 Settlers Park Restrooms $95,000 3 Settlers Park Picnic Pavilion $45,000 4 Settlers Park Playground / Playscape / Tot Lot $136,875 5 Spranger/HERO Playscape / Teen Fitness Area $150,000 6 Settlers Park Disc Golf Course $6,514 TOTAL $683,389

HERITAGE PARK Attachment: PTF Report (1523 : 2015-2020 Parks Master Plan)  Restrooms / Concession / Storage Building: Substantial cost savings would be achieved by combining the restrooms, concessions, and storage area into one building. A Hayaa representative recommended limited spending at Heritage Park. For example, even after a permanent restroom facility is constructed, HAYAA will still request seasonal temporary bathrooms during busy times to prevent kids from running across parking lots/playing fields. The PTF choose to make recommendations independent of HAYAA’s needs, as the park will hopefully be utilized by the public for other events. SETTLERS PARK  Restrooms: Since there is no real cost savings achieved by combining the restrooms and picnic pavilion at Settlers Park, these two projects are listed as separate line items. However, the PTF recommends the locations for the other amenities and structures be determined prior to constructing the restrooms, as the restrooms should be in a close proximity to other structures.

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 Picnic Pavilion: If possible, the picnic pavilion should be nearby the restrooms, and should include amenities such as picnic tables.  Playground/Playscape/Tot Lot: The PTF envisions this playground being the anchor playground for the community. The PTF suggested approximately $136,000 being spent on this area, with grant funding and additional monies being leveraged to put in the best structure possible.  Disc Golf Course: PTF members wanted this project prioritized higher than originally suggested, as this project provides active outdoor enrichment for a variety of age groups. SPRANGER/HERO  Playscape / Teen Fitness Area: The original CIP list included a playground at Heritage Park. Based upon HAYAA’s comments regarding a lack of non-participating children during practices, the PTF recommended not contributing towards a playground at Heritage. Instead, members recommended constructing features for Spranger Fields and the HERO building. The PTF suggests a total of $150,000 be allocated towards both projects, which should be constructed simultaneously as one project. It is envisioned that a small play structure would be added near the Spranger concessions building, and an outdoor recreational area be constructed at HERO building for the teens (i.e., basketball court, volleyball area, etc.).

PHASE TWO

Task Force Rank Venue Project Recommendation 7 Settlers Park Mountain Bike Trail $4,400 8 Settlers Park Fitness/Workout Stations (along path) $16,200 9 Settlers Park Ice Rink $62,000 10 Settlers Park Wood Chip Trails (through/to natural features) $21,375 11 Settlers Park Community Garden $6,800 TOTAL $110,775

SETTLERS PARK  Mountain Bike Trail: Although an outside organization originally volunteered to design and install this feature, the PTF committee recommended the Township construct this trail, even if the outside organization does not participate. Attachment: PTF Report (1523 : 2015-2020 Parks Master Plan)  Fitness/Workout Stations (along path): In order to provide additional outdoor fitness opportunities, fitness stations should be placed throughout the walking path, with signage outlining additional cardiovascular exercises.  Ice Rink: Although a water source is not currently available at Settlers Park, the PTF recommends a seasonal outdoor ice rink be constructed; perhaps a small area is flooded each year.  Wood Chip Trails (through/to natural features): In order to connect the natural features, wood chip trails would become an essential ingredient to the overall feel of Settlers Park.  Community Garden: Some local organizations expressed interest in creating a community garden. The PTF agreed this would be a positive addition to the park.

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PHASE THREE

Task Force Rank Venue Project Recommendation 12 Heritage Park Parking Lot Phase 2 (more parking to the north) $75,000 13 Settlers Park Amphitheater Performance Pavilion $258,333 14 Settlers Park Amphitheater Seating (clear hillside) $19,167 15 Settlers Park Dunham Road Entrance & Parking Lot $138,333 16 Settlers Park Boardwalk / Foot Bridge $125,000 17 General Projects Township Wayfinding Signs $26,883 18 Heritage Park Wood Chip Trails (through/to natural features) $11,857 19 Settlers Park Dog Park (fenced) $36,667 20 Heritage Park Playground / Playscape / Tot Lot $106,667 TOTAL $797,907

HERITAGE PARK  Parking Lot Phase 2 (more parking to the north): To accommodate additional vehicles, the reserved grassy area to the north of the existing parking lot should be converted into more gravel parking.  Wood Chip Trails (through/to natural features): Since a land conservancy agency now owns the property adjacent to Heritage, constructing wood chip trails to connect features would promote more walking opportunities.  Playground / Playscape / Tot Lot: A basic playground and/or tot lot is recommended at Heritage Park. SETTLERS PARK  Amphitheater Performance Pavilion & Seating (clear hillside): The future vision of the park is to hold concerts at a natural amphitheater. The PTF recommends clearing the hillside and constructing the seating area, with electrical, in Phase 3.  Dunham Road Entrance & Parking Lot: When permanent structures and more amenities are added to Settlers Park, it will be important to add a new entrance to the park off Dunham Road, as well as a parking lot close to that entrance. The recommended cost has taken into account the required MDOT requirements for road changes to allow for such an entrance. Attachment: PTF Report (1523 : 2015-2020 Parks Master Plan)  Boardwalk / Foot Bridge: Because a bridge would need to be constructed to allow walking through the wetland area, this project has a significant financial consideration. However, this feature would open up pathway walking as well as educational opportunities.  Dog Park (fenced): The PTF recommends a dog park be established with a median investment. The park’s location, however, should be carefully considered so as to not take away from the natural serenity of the park. GENERAL PROJECTS  Wayfinding Signs (decorative; at major intersections): Originally ranked as a Phase One project, the PTF adjusted its priority to be a future endeavor. Because of technology and the use of GPS units, the PTF felt large signs in our major corridors would not be the best use of taxpayer dollars at this time.

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III. BOARD OF TRUSTEES APPROVED 2-YEAR CIP LIST

The Hartland Township Board adopted the following schedule of CIP Projects at the June 26th, 2014 Board Meeting. The list was contingent upon the recommendations of the Parks Task Force, as well as available funding opportunities. It should be noted the Township Board CIP prioritization included projects unassociated with park developments, whereas the PTF was only focused on the projects associated with the Parks. The following lists has been compiled from the Township Board approved two-year Capital Improvement Plan: PHASE ONE*

Venue Project Approved Cost General Village Sidewalks $40,000 All Parks Trash Cans $6,800 Spranger Guardrail Upgrade $6,600 Settlers Park Memorial - Phase 1 $50,000 TOTAL $103,400 * These projects were approved by the Board prior to the Park Task Force formation.

PHASE TWO

Venue Project Approved Cost General Dunham Road Sidewalk $165,000 Heritage Park Benches $15,000 Settlers Park Benches $15,000 Settlers Park Dog Park $37,500 Settlers Park Mountain Bike Trail $500 TOTAL $233,000

PHASE THREE

Venue Project Approved Cost

General HERO Center Parking Lot $68,000 Attachment: PTF Report (1523 : 2015-2020 Parks Master Plan) General Township Wayfinding Signs $45,000 Heritage Park Concession Stand with Restrooms $210,000 Heritage Park Picnic Pavilion $65,000 Heritage Park Playground $85,800 Settlers Park Gateway & Wayfinding Signs $6,000 Settlers Park Fitness/Workout Stations $24,800 Settlers Park Parking Lot Upgrades $12,000 Settlers Park Memorial Phase 2 $0 TOTAL $516,600

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{Information & language from the 2015 Parks Master Plan Draft}

Over the past two years, approximately $550,000 has been invested in the park and the addition of several other features and amenities is currently being considered. This planning effort provides an opportunity to refine the existing concept plan for the site, and update it as warranted. Additional site features currently under consideration include a disc golf course, amphitheater, and playground, along with a picnic area, memorial plaza, and restroom facilities. Planning is also underway for a mountain bike trail to be located in the southwestern region of the park. Phase I of the three phase project will result in approximately one half mile of trail construction. The overall planning goal for Settlers Park is to provide mostly passive recreation opportunities at this location, thereby allowing it to serve as a focal point for future community-wide activities and events.

Hartland Heritage Park: Located on the north side of M-59 (Highland Road) just west of the Fenton Road intersection, Heritage Park consists of approximately 30 acres largely developed as athletic fields. Although the park backs up to the 47-acre Bullard Lake, there is no public access. The park itself serves all of Hartland Township. It contains ten multi-purpose sports fields designed primarily for football, lacrosse, and soccer. Although the park is owned by the Township, its design and development was undertaken in conjunction with the Hartland Area Youth Athletic Association (HAYAA) and the Hartland Community Soccer Association (HCSA). The majority of field time is allocated to HAYAA and HCSA, and the Township does occasionally rent the facility to other users when available. The park currently has no permanent restroom facilities; temporary units are brought in on an interim basis. Sheds to store equipment are also brought in on a temporary basis. The park is accessed from M-59 via a boulevard entry feature. At present, the parking lot provides parking for 185 cars, and is unpaved at this point. A parking lot expansion is slated to occur in the near future.

Since 2012, nearly $800,000 has been invested in the park, allowing for a high degree of utilization. Other amenities shown on the existing concept plan include a playground, picnic Attachment: PTF Report (1523 : 2015-2020 Parks Master Plan) pavilion, concession stand, and restroom facilities, along with the expanded parking lot. This park was designed to function as the Township’s active recreation park to accommodate the popular youth sports programs.

Spranger Field: This series of fields is situated between Hartland Road and the US 23 corridor just south of the Village of Hartland. It is available to all of Hartland Township, and is most often used by HAYAA for organized team sports. Spranger Field offers four ball fields complete with backstops and seating risers, and one multi-purpose field. The park is open and available to township residents for either organized or general recreational use. The park also contains a picnic shelter, concession stand, and a restroom facility. It is accessed from Hartland Road via a 60 space, unpaved parking lot.

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RESOLUTION NO. xxxxxx ADOPTION OF THE HARTLAND TOWNSHIP 2015-2020 PARKS AND RECREATION MASTER PLAN

At a regular meeting of the Board of the Township of Hartland, Livingston County, Michigan, held

at the Township Hall in said Township on the 3rd day of February, 2015, at 7:00 p.m.

The following Resolution was offered by Member _____ and seconded by Member ______.

WHEREAS, the Hartland Township Parks and Recreation Committee has undertaken the preparation of a five-year Parks and Recreation Master Plan that describes the physical features, existing parks and recreation facilities, and the desired actions to be taken to maintain and develop recreation facilities during the period between 2015 and 2020; and

WHEREAS, multiple opportunities for public comment were made available, suggestions were solicited, a public hearing was held on February 17, 2015 at the Hartland Township Hall as well as this evening to provide an opportunity for citizens to express opinions, ask questions, and discuss all aspects of the Parks and Recreation Master Plan; and

WHEREAS, the Parks Task Force, with assistance from consultant McKenna Associates,

Inc. has developed the plan for the benefit of the entire community and will use this document to assist in meeting the recreation needs of the community; and

WHEREAS, after the public hearing and meeting on February 17, 2015, the Parks Task Attachment: Draft Resolutions (1523 : 2015-2020 Parks Master Plan)

Force of Hartland Township recommended adoption of the Parks and Recreation Master Plan; and

THEREFORE, be it resolved that the Hartland Township Board of Trustees hereby adopts the Hartland Township 2015 - 2020 Parks and Recreation Master Plan as a guideline for improving recreation for the residents of Hartland Township and directs that this plan, along with a copy of this Resolution, be filed with the Michigan Department of Natural Resources, the Southeast

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Michigan Council of Governments (SEMCOG), and the Livingston County Planning Commission.

Attachment: Draft Resolutions (1523 : 2015-2020 Parks Master Plan)

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RESOLUTION

TO RECOMMEND APPROVAL OF THE HARTLAND TOWNSHIP

2015 - 2020 PARKS AND RECREATION MASTER PLAN

At a meeting of the Board of Trustees, Township of Hartland, Livingston County, Michigan, held at the Township Hall in said Township on the 17th day of February, 2015, at 7:00 p.m.

The following Resolution was offered by XXXXX and seconded by XXXXX.

WHEREAS, good planning for future recreational development in this community requires a firm plan of action based on a combination of expert advice, community input, analysis of the needs and desires of the population, and the opportunity to budget necessary funding and apply for available grants; and

WHEREAS, workshops were held with the Parks Task Force on October 1, 2014 and

October 15, 2014, respectively, the Township sponsored a public Focus Group on October 30,

2014, and comments were sought during the 30-day public review period from January 15 ,2015 to

February 17, 2015, which were incorporated into the plan; and Attachment: Draft Resolutions (1523 : 2015-2020 Parks Master Plan)

WHEREAS, the Park Task Force, with assistance from consultant McKenna Associates,

Inc. has developed a proposed Hartland Township 2015 - 2020 Parks and Recreation Master Plan which includes all of the factors mentioned above; and

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WHEREAS, this plan meets the requirements of the Michigan Department of Natural

Resources as the document must be filed with that agency if the Township is to be eligible for state and federal recreation grants; and

WHEREAS, the Parks Task Force of Hartland Township has reviewed the Parks and

Recreation Master Plan and finds itself in accord with the basic plans and strategies outlined in this document; and

THEREFORE, be it resolved that the Parks Task Force of Hartland Township, recommends that the Hartland Township Board adopt the Hartland Township 2015 - 2020 Parks and Recreation Master Plan and directs that this Plan, along with a copy of this Resolution, shall be forwarded to the Hartland Township Board of Trustees.

Attachment: Draft Resolutions (1523 : 2015-2020 Parks Master Plan)

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Hartland Township Board of Trustees Meeting Agenda Memorandum

Submitted By: Susan Dryden-Hogan

Subject: FY16 & FY17 Budget Recommendations

Date: January 28, 2015

Recommended Action

Board review, discussion and feedback for final budget draft.

Discussion

The preliminary FY16 & FY17 draft budgets will be forwarded under separate cover by the Township Manager's office prior to the meeting. We will have two meetings in February to discuss and revise, as needed. In recent history, we have been able to get through the General Fund in the first meeting and the remaining funds in the second meeting. The goal is to have a final budget document ready for approval at the budget hearing on March 3rd.

Financial Impact

Attachments

16-17 Managers Budget (PDF)

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For the best experience, open this PDF portfolio in Acrobat 9 or Adobe Reader 9, or later.

Get Adobe Reader Now! Attachment: 16-17 Managers Budget (1522 : FY16 &

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