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Messe München Gmbh Contractors Order Forms for Exhibitor Services 2020 opti 2020 January 10–12, 2020 Friday–Sunday Closing date for applications: November 18, 2019 Stand setup and dismantling times: Setup: from Tuesday, January 7, 2020, 08:00 to Thursday, January 9, 2020 at the latest 18:00 Dismantling: from Sunday, January 12, 2020 17:00 to Monday, January 13, 2020 at the latest 17:00 TAS (Technical Exhibition Services) team responsible: Technical Organization and Coordination Technical Exhibition Services – Department 3 Tel. +49 89 949 - 21147 Fax +49 89 949 - 9721139 [email protected] Status: July 2019 Important Notes Page 1 / 2 All setup work will be carried out by the Technical Exhibition Services Division separate approval. Please consult the “Building Regulations” set out in form 1.3 (TAS) of Messe München GmbH and by its contracting firms. for further information. Please submit your order forms and sketches immediately—November 18, 2019 Please note under all circumstances the requirements set out in forms 1.1 to at the latest. Messe München GmbH reserves the right to charge an additional 1.3, the Technical Guidelines and the information included in the individual fee for late orders. notices. c) Fire regulations ■ Stand setup and dismantling In the case of one-story structures, stand covers or canopies < 30 m2 may be Setup: from Tuesday, January 7, 2020, 08:00 used after consultation with the TAS division. If l arger areas are to be covered, a to Thursday, January 9, 2020, at the latest 18:00 sprinkler system (see form 5.3) must be installed. Dismantling: from Sunday, January 12, 2020, 17:00 Different regulations apply to Hall B0 and entrance buildings. Please contact the to Monday, January 13, 2020, at the latest 17:00 TAS division for further information. Any materials used for stand covers or for decorative purposes must be at least ■ General Terms and Conditions governing the flame-retardant (in compliance with DIN 4102 or DIN EN 13 501-1). The appro- construction of stands priate proof that they have been tested must be submitted to the TAS division. Unless explicitly stated otherwise by the organizer, the following general terms For safety reasons and as stipulated by the Munich Fire Department (Brand- and conditions regarding stand construction shall apply: direktion München), electrical distribution systems, fire extin guishing equipment, a) Stand design, height of structures and advertisements hydrants, etc. must not be obstructed and must be freely accessible at all times Single-story stands: during the fair or event. The maximum construction height is 5 m. The maximum height of advertise- Please check the plan of the halls that has been sent to you. If you so desire, you ments (upper edge) is also 7.5 m. can request an enlarged section of the plan from Messe München GmbH’s TAS Two-story stand construction: division. The maximum construction height is 7.5 m. The maximum height of advertise- For more detailed information, please refer to the notice “Fire Protection Measures ments (upper edge) is also 7.5 m. Please give consideration to the max. height at Trade Fairs and Exhibitions” as well as form 1.2 of the Order Forms for Exhibitor of constructions alongside the hall walls (see description of halls and outdoor Services. exhibition area). An open stand design should be ensured. This means that closed walls may be ■ Hall floors, ceilings and walls / Outdoor exhibition area installed around the stand edges (including up to 2 m indentation) provided that Hall floors must not be painted. It is not permitted to glue any kind of floor covering to these do not take up more than 70% of each side of the stand. The maximum plastic studded or natural stone floors; adhesive fixing of floor coverings to hall floors permitted length for a continuous closed wall is 6 m. A closed wall of a maximum is permitted only with doubled-sided adhesive fabric tape. After the end of the trade of 6 m must be followed by an opening at least 2 m. Optionally, a balustrade not fair floor coverings and adhesive tapes must be removed again. Joints to hall walls, exceeding 1.1 m in height may be erected along the entire length of the side of the ceilings and floors may under no circumstances be damaged by cutting or founda tion stand that needs to be closed. The 70% rule also applies to a height exceeding this works or similar. Drilling and the attachment of bolts or anchorages to floors (anchor- construction height. Departures from this rule are only possible with the written ing of special exhibits to hall floors see form 11.6), walls or ceilings is not permitted. permission of the neighbouring exhibitor in the affected stand opposite. Precise plans of the position of anchorages for tents, guy ropes, flag poles and other The backs of stand walls facing neighboring stands must be kept neutral, white, earth works in the outdoor exhibition area must be submitted to the TAS division for free of installation materials and clean above a height of 2.5 m. All exhibitors are written approval. No excavations of any kind in the exhibition grounds are permitted advised to erect partition walls (height: 2.5 m) on the stand perimeters border- without written au thorization. ing on neighboring stands. Partition walls are only erected at the request and expense of the given exhibitor. Orders for such walls and / or additional booth or Important note: cabin walls (height: 2.5 m) should be submitted with forms 2.12 and 2.13. Written Leaking oil corrodes the asphalt surfacing. The exhibitor shall bear the cost permission must be obtained from the neighbouring exhibitor for stand structures for repairs to soiled or damaged surfaces. and advertising exceeding 4 m, or a distance of 2 m to the neighbouring stand must be observed. ■ Official regulations and permits The stand design must be adapted to suit the stand type rented (island, end, The exhibitor and any stand-building company commissioned by him are obliged to corner or row stand). Exhibitors must give due consideration to the character and adhere to the regulations in force concerning labor relations and social security. image of the trade fair or exhibition concerned. Messe München GmbH is entitled In particular they must observe the regulations relating to social security contribu- to prescribe appropriate changes in stand design in this context. tions, including those for part-time or temporary employment (registration, social b) Planning permissions security card). Each installer / operator of an exhibition stand is individually responsible for its Notification must be given of welding, cutting and soldering work and all other structural design, installation and operation, as well as for compliance with all work with a naked flame. legal stipulations applying to exhibitions and fairs, and with the Technical Guide- Depending on stand construction and / or structural layout, connections to a lines and Terms of Participation set out by Messe München GmbH. grounded conductor may be required in accordance with VDE regulations (see No planning permission from Messe München GmbH is required given compli- also Guidelines on Electrical Installation in Exhibition Stands). ance with the following conditions: Outflow into the sewer system must not contain contaminants in excess of normal – height of stand and / or advertising structures no more than 3 m household levels. Wastewater containing oils or greases in excess of these levels – size of stand less than 100 m2 (e.g., from production refuse, commercial dish washers, etc.) must be treated with – no canopies or other stand coverings. oil / grease traps. Such stand concepts as deviate from the above-mentioned requirements must Radio antennas may be installed only by a contracting firm with the consent of the be submitted for approval to Messe München GmbH’s TAS, containing to-scale Messe München GmbH. stand design plans (ground layouts, elevations and sectional drawings) no later In accordance with the corresponding EMC / EMI directives currently in effect, proof than six weeks prior to the official start of the stand setup period (by e-mail, of compatibility for the devices being used in the building / area must be produced in as pdf-files or by mail). If items are to be suspended from the hall ceiling, the order to avoid mutual interference with respect to the operation of radio systems or work involved must be carried out by Messe München GmbH’s contractors. The any equipment with high-frequency emissions. same applies for any painting, papering and gluing work. Nails may be inserted Radio systems must accordingly have an appropriate frequency spacing with regard only in the built-in nailing battens. The use of staple guns is strictly forbidden for to the frequencies / applications already in use on the exhibition grounds. A radio safety reasons. Moreover, multi-story stands and special constructions (such as frequency plan of the Munich Exhibition Center can be obtained on request from bridges, stairs, cantilever roofs, galleries, etc.) are as a general rule subject to the TAS division. G Status: July 2019 Important Notes Page 2 / 2 As set out in the General Terms and Conditions for Participation 5.6 and 5.9, prior ■ Driving motor vehicles on the exhibition grounds written permission must be obtained from Messe München GmbH for any demonstra- a) Persons driving motor vehicles of any kind on the exhibition premises shall do so tions, acoustic advertising, or the use of machinery and equipment. These must be at their own risk. With the exception of the special cases mentioned under item such as to cause no disturb ance to neighbor ing exhibitors. Messe München GmbH b) no vehicles shall be driven on the premises while the event is up and running.
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