Annual Review 2007–2008

London: The Stationery Office

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Review of the year

his annual review of the year that ended on 31 March 2008 describes the activities of the Parliamentary Archives in Tsupporting the administrations of the House of Commons and in their core tasks of effective information management, maintaining the heritage and collections, and providing the public with information and access.

There were notable and diverse It was a challenging year for the records achievements across our remit in a busy management team led by Frances Grey year made possible by the hard work and which continued to give extensive practical creativity of our staff whose knowledge, support to a bicameral project, now skills and expertise, and enthusiasm for refocused and upgraded to a programme, developing their competencies, enabled that is examining the case for developing us to make significant enhancements electronic document and records to our Parliamentary and public facing management (EDRM) systems. The team services. We also relied increasingly on also raised its presence in offices of both the effectiveness of our collaboration with Houses principally by undertaking a stakeholders in offices and departments of programme of field visits to support both Houses, and the insight and expertise effective day to day record keeping, which stimulated by our external partnerships. will bring business benefits and assist compliance with information access Much has changed about the archival legislation. landscape in the digital age but the emphasis continues to be on the core This year the most significant and far- activities of preservation and access, and reaching development for the future shape meeting the changing expectations of of the archives has been agreement on a our users whether onsite or online. So it five-year strategy for the management and was gratifying to learn, without being in preservation of Parliament’s digital resources. any way complacent about the need to It sets out concrete steps for ensuring the make continuing enhancements to our long-term continuity of Parliament’s digital public services, that the Archives has assets, wherever held and in whatever maintained its 100% satisfaction rating format, that will be delivered in partnership for Service Overall in the most recent with our key stakeholders. By contrast national Survey of Visitors to British extensive consideration of the future use of Archives in October/November 2007. recyclable papers in Parliament that meet “permanent paper” requirements was a

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sharp reminder that the digital age does not Lords. Central to each project were the rich negate more familiar concerns about the holdings of the archives and innovative longevity of our current analogue records. use of web technology to foster public understanding and knowledge of the work The successful completion of the two-year of Parliament, as well as its heritage. Portcullis 2 cataloguing project which has cleared a long term backlog of uncatalogued Priorities for 2008/9 include: historic archives is the culmination of • Life Peerages Act 1958 Anniversary successive electronic cataloguing projects launched since 2000. Considerable thanks • Implementing the Digital are due to the many archivists, typists, Preservation Strategy work placements and volunteers who • Developing the Connecting with supported Caroline Shenton’s leadership Communities programme of the projects. • Supporting the SPIRE (Electronic The outreach team led ably by David Records and Document Management) Prior rose magnificently to the challenge Programme of working on a series of concurrent exhibition and web projects marking • Undertaking a Records Management significant Parliamentary anniversaries in audit of the House of Commons 2007 and 2008, and developing proposals Finally, I am very sad to report that my at the request of the House of Lords predecessor David Johnson OBE died Information Committee for a long term suddenly after a short illness in April programme of exhibition and regional 2008. David joined the House of Lords outreach activities. The review describes in 1966 and was Clerk of the Records Parliament’s marking in 2007 of the 200th from November 1991 to June 1999. He anniversary of the abolition of the British will be much missed by friends and Slave trade and the 300th anniversary colleagues in Parliament and in the wider of the Act of Union with Scotland (in archive community, which he continued partnership with the National Archives to serve in his retirement. The Times of Scotland and the Scottish Parliament). published his obituary on 19 May 2008. In addition, preparations were made for the 50th anniversary in 2008 of the Stephen Ellison passing of the Life Peerages Act and the Clerk of the Records introduction of women to the House of

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Supporting Parliament by safeguarding and providing ready access to its records

Aims • providing a records management and • ensuring compliance of the House of archive service for each House of Lords’ administration with Freedom of Parliament and making the archives Information and Data Protection accessible to the public legislation.

Key objectives support delivery of five core tasks: Records management Access and Outreach • to develop, implement and sustain • to provide an up-to-date catalogue of policies for a best practice and corporate the archives conforming to recognised approach to the management of the professional standards. current records of each House of • to provide a public service for the Parliament inspection and copying of records, and • to develop, implement and sustain the answering of enquiries. policies for compliance of the House of • to promote awareness of the archives Lords’ administration with the Freedom and history of Parliament as a core of Information Act and the Data resource for research, lifelong learning Protection Act and leisure, and to support public Selection and Acquisition engagement with Parliament. • to ensure that records created or held by e-Delivery Parliament which are worthy of • to deliver services electronically where preservation are selected for the this will provide a substantial benefit to archives, and to acquire other records users, whether inside or outside that contribute significantly to Parliament. understanding of the history and workings of Parliament Preservation • to preserve the archives in all formats in accordance with recognised professional standards • to assist preservation of the archives by their conservation and the creation of surrogate copies

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Records management

he priority for the Parliamentary records management programme was to embed a culture of corporate records Tmanagement practice into working practices throughout the administrations of both Houses.

The provision of general records management effective way of taking electronic records training and training sessions specifically management forward. During the year, the tailored to individual office needs remained Parliamentary Archives supported a ‘proof an important feature of the records of concept’ project in the House of Commons. management service we provide to each The aim of this project was to gain a real House. The focus of records management understanding of how an EDRM system training is to assist staff in understanding would function within a unique and applying the processes and procedures Parliamentary setting, and to test how the in place to manage records from the time existing Parliamentary records management they are created or received by staff to the policy and procedures translate to an time they are either transferred to the electronic environment. Archives or destroyed in accordance with Freedom of Information authorised retention schedules. The Archives distinguishes between A significant addition to the training ‘business as usual’ enquiries, which are programme during 2007-8 was the covered elsewhere in this review, and establishment of recurring bi-annual requests for information which may be held sessions and seminars which are open to all in closed records and are treated as requests staff. These are complemented by tours, under the Freedom of Information Act seminars and training given by Archivists 2000. During 2007-8 the Archives received which provide staff with the opportunity to a total of 16 requests (last year 24) which learn about the whole life-cycle of the were treated as requests under the Act. The records they create during their day-to-day material requested included Mental Health activities. Records management is also Bill files in the 1980s, files about a House of featured in all staff induction programmes Commons Select Committee enquiry into in accordance with the Code of Practice student relations 1968-1969, and information under section 46 of the Freedom of on the munitions Information Act 2000. Work continued on factory during the Second World War. increasing online accessibility to information, Depositing offices and departments were guidance notes and training opportunities. asked to review the relevant papers and as a Electronic document and records result the records were in 9 cases fully management opened and in two cases partially opened. No cases were fully exempt from disclosure. The Archives represented the records The remaining five requests related to management interests of both Houses on material not held in the Archives or already the bicameral Electronic Document and in the public domain. Records Management Programme Board which was set up to consider the most

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Selection and Acquisition

ccessions during the year from both houses in the main reflected the core business functions of Parliament, Awith large deposits from both Committee Offices, the Journal Offices and the Judicial Office in the House of Lords.

Whilst much of the material accessioned Office in the Lords, records of the House of was quite recent in date several deposits Commons Services Committee from 1970 contained older records. These included and photographs of the Council of Europe records of the House of Lords Liaison 1950-69 which were received from the Committee dating from 1979, a run of Commons’ Overseas Office. volumes listing government and A full list of accessions is provided in parliamentary publications since 1884 Appendix 1. which were deposited by the Printed Paper

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Preservation

e have continued to draw on the skills of our conservation studio in support of our outreach Wwork and to meet the demands of public access. This was demonstrated by two projects Lords, and with Parliamentary ICT) have during the year. The first was the exhibition extended this remit beyond digital records to mark the 300th anniversary of the union to include the safeguarding of Parliament’s of England and Scotland which involved other digital assets – including its website, collaboration with the National Archives of audio-visual output, and digitised historical Scotland. The challenge of the project was publications. the safeguarding of documents held by Following an internal scoping study, and a both partners which are central to the story more detailed external audit carried out by of the union – both Acts of Union, the Tessella Support Services, a strategy and exemplification of the English Act and the roadmap for digital preservation in English and Scottish copies of the Articles Parliament to 2012-13 was presented to the of Union – during their display in the Royal Management Boards of both Houses. Gallery in the House of Lords, their transfer Development of this bicameral corporate to and from Scotland and their display in strategy will enable Parliament to deliver its the Scottish Parliament building in strategic goals of promoting public knowledge Edinburgh. This presented us with the and understanding of the work of both opportunity of working closely with NAS Houses, effective information management, staff to ensure that these exhibits were able maintenance of heritage assets and effective to be seen together for the first – and risk management as they relate to the possibly the only – time. longevity of Parliament’s digital information. The second project was concerned with the The strategy comprises seven separate cleaning and wrapping of nineteenth workstreams: the information environment, century House of Lords deposited plans. policy, preservation, presentation, standards, This activity began in 2002 and its skills, and communications. Collaboration completion in January 2008 constituted a with other bodies is an important part of major improvement in the accessibility of our strategy, and began during the year these documents. with input into The National Archives’ web Digital Preservation continuity project alongside the British Library, and the forging of contacts between The purpose of the Parliamentary Archives the Digital Preservation Coalition executive is to safeguard the records of Parliament and the Parliamentary Office for Science throughout their lifecycle and to maintain and Technology which is responsible for their accessibility thereafter, no matter what briefing Westminster politicians on matters their format. The digital preservation of current scientific interest. activities undertaken this year (in partnership with the Information Services Directorates of the House of Commons and the House of

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Access The Portcullis II Project was completed in March 2008. The Portcullis II project began in April 2006 as a follow-up to the initial five-year automation project of 2000-2005. Its aim was to identify, evaluate and describe the backlog of uncatalogued material in the Parliamentary Archives. The completion of the project in March 2008 helped us to comply with Freedom of Information legislation by making details of our holdings as accessible as possible and by clearing our historic cataloguing backlog. In total 240 jobs were undertaken over two years, of which the largest were the cataloguing of the Lords’ laid papers 1916- 1946; Commons’ Unprinted Papers 1976- 2003; Commons’ Fees and Establishment Offices’ records ; Commons’ Public Bill records; and some non-official collections including the Pudsey photographic collection which was acquired a few years ago. There were many smaller jobs undertaken as well, which turned up a number of eccentric and fun items – including the silver trowel used to lay the first stone in the Clock Tower, a 1920s photograph of a stuffed grizzly bear in the Speaker’s House, and an engrossed One of the more unusual finds of the Commons’ bill about excise on hops from Portcullis II project (HC/LB/1/138) 1828 which was one of the very few Commons’ records to survive the 1834 fire – an amazing discovery. The Portcullis II project, in addition to the routine cataloguing of recent accessions, brought the number of entries on Portcullis to 548,490 by the year’s end.

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Public Services Kincardine Railway, railway Bills relating to Bishopsgate goods yard, the construction of Searchers Burghead Harbour and Foghabers Bridge in The annual number of Search Room visits Moray, Cornwall Railways, port schemes in increased during the year to 1133 (last year Orford, and North Metropolitan Tramways. 1024). The total number of items produced Contemporary issues were the subject of for the Search Room also increased to research for 5% of searchers, including 7436 (5685), representing an average of 6.6 inheritance tax, voting on the Human items per searcher. The Search Room was Fertilisation and Embryology Act, climate closed for the usual fortnight in November change research, London Airport debates, for stocktaking, and occasionally for staff the Channel Tunnel Rail Link, domestic meetings and filming. There were 35 (66) violence, rights of way, the public loans of records to Parliamentary offices. understanding of science, and student There were 507 new searchers (last year financial support. 441) of whom 2% were from the media; The remaining 57% of new searchers 26% came for official or business purposes, pursued a wide range of general historical and 72% were pursuing research for academic topics. Twentieth century topics included or personal reasons. 51% were conducting the history of the NHS, de-colonisation in research into the 20th & 21st centuries, 26% Kenya 1945-1963, women’s suffrage, Rhodesia the 19th century, and the remaining 23% 1964-1965, the British Union of Fascists, air used pre-1800 sources or did not specify. raids on Berlin & London 1940-1955, student Subjects being researched by new searchers protest in the 1960s, the impact of the included genealogy (6%) and legal matters church on Liberal welfare reform 1906-1914, (11%). 2% were researching subjects related Indian Independence, the origins of the to the architecture of the building, including Royal Air Force 1912‑1914, and separation Big Ben, Augustus Pugin, archaeological allowances paid to soldiers’ wives in World investigations in New Palace Yard in the War I. Nineteenth century topics included 1970s, and deathwatch beetle infestation in Victorian funerals and cemeteries, the Westminster Hall before 1939. political economy of the silk industry, state education and childbirth and midwifery in 10% of searchers declared an interest in Dublin. A number of researchers were Parliamentary history, including House of interested in William Wilberforce and the Commons’ messengers, disqualifications of abolition of the slave trade. MPs, division bells, the wartime munitions factory in the Palace of Westminster, the Pre-19th century topics included bombing of Parliament in 1941, and women Abraham Lincoln and British opinion, life peers 1958-2007. witchcraft laws, Stuart bishops, 17th century shipping, revenue control in 9% were interested in local and regional Ireland in the 18th century, the English issues, including London poor law in Civil War and the suppression of the early 18th century, Brighton Pier, the London theatres, the emerald trade of Dartford-Thurrock Crossing, Frithelstock the 17th century, Kent parish registers in Parish in Devon, the Stirling-Alloa-

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the early 1640s, the South Sea Company directors, links between MPs and Inns Please use this space to provide any of Court in the early Stuart period, details of improvements you would engineering in 1774, the mutiny on the like to see: Bounty, and 17th century cryptology. Subjects for biographical studies included 19th century supporters of women’s Wireless internet or computers suffrage, regicide Francis Hacker, artist that do not require a password. and designer Robert Anning Bell, poet and educationalist Rabindranath Tagore, General Gordon, John Buchan, and traveller David Ochterlony Dyce Sombre. National Survey of Visitors to British Archives Please use this space to provide any details of improvements you would In November 2007, the Archives like to see: participated for the seventh time in the PSQG (Public Services Quality Group) National Survey of Visitors to British Directions to Archives could Archives. Findings included an increase in younger visitors to the Search Room be better signposted (24% compared to 14% in 2006) and confirmation that we are continuing to attract a diverse clientele (12% were from ethnic minorities). The majority of search room users were engaged in research for academic or leisure purposes and 14% first time. In terms of service delivery the were researching family history – more high ratings of previous years continued, than double the 2006 figure. Most visitors with a notable increase in the ‘very good’ were using our onsite services for the rating for our visitor facilities (39%). Remote enquiries Staff answered a total of 3724 (last year If you would like to make any specific comments about this archive, please 3784) remote enquiries by email, letter, do so below: telephone and fax which were logged on our enquiry database. This represents an average of 15.1 (15.4) enquiries per working day. The slight fall is partially accounted for The staff are particularly by a decline in receipts of cheques, which helpful, & courteous have to a large extent been replaced by an online credit card facility. Of the enquiries,

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39% were answered within 1 working day, Just to say the speed of service and 98% within 10 working days. 70% of was superb! Received the CD on remote enquiries are now received by email. this Wednesday after contacting An additional 2085 (last year 1775) ‘quick’ you on the previous Thursday with telephone calls and emails were handled 2 Bank Holidays and a weekend but not logged, a daily average of 8.5 (7.2). in between. Excellent service and many thanks. Annual Enquiry Statistics 7,000

6,000 s 5,000 Promoting the archives and history 4,000 of Parliament enquirie

of r r 3,000 Parliament and the British Slave 2,000 Trade 1600-1807 Numbe 1,000 The 200th anniversary of the abolition 0 of the British slave trade was marked by 1 2 3 4 5 6 7 8 00 00 00 00 00 00 00 00 Parliament with a major exhibition in -2 -2 -2 -2 -2 -2 -2 -2 00 01 02 03 04 05 06 07 Westminster Hall to which we loaned the 20 20 20 20 20 20 20 20 Year Original Act of 1807 and the petitions for

Unlogged Logged and against the slave trade from Manchester in 1806. In addition our online resource

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www.parliament.uk/slavetrade was Site content was considerably enhanced launched in May 2007 at the same time as by the addition of the resources produced the exhibition for which the site provides by the Parliamentary Education Service as a legacy. Produced by Culture 24 and built well as by images of the commemorative by Simulacra the site incorporated the two quilt which was the result of an activity Manchester petitions which had been in Westminster Hall on 23 August made available a few months previously 2007, the UNESCO International Day with the assistance of the Manchester for the Remembrance of the Slave and Lancashire Family History Society. Trade and its Abolition. The site was Expert advice on the historical narrative demonstrated at the Museums and the web was provided by Professor James Walvin. conference in Montreal in spring 2008. The site draws on the wealth of material we The 300th anniversary of the Act hold relating to Parliament’s relationship of Union with Scotland with the slave trade, ranging from the The 300th anniversary of the union of legislation that at first enabled the trade, the parliaments of England and Scotland to documents reflecting the move towards was marked by a collaboration between regulation and eventual abolition. Many both Houses of Parliament, the Scottish of the exhibits in the Westminster Hall Parliament and the National Archives of exhibition were included amongst the Scotland. The result of the collaboration content, notably Thomas Clarkson’s was an exhibition which was mounted in African box which is held by the Wisbech the Royal Gallery in the House of Lords and Fenland Museum. A key feature of the between June and August 2007 and site is the facility for visitors to contribute in the foyer of the Scottish Parliament their own reactions and comments about in Edinburgh between September and the content. Between the launch of the November. The exhibition, which was site and 31 March 2008 approximately project-managed by the Parliamentary 46,000 visits had been made to the resource Archives, featured both Acts of Union which generated 195,000 page views. passed by the English and Scottish parliaments and the English and Scottish copies of the Articles of Union which were brought together for the first time since they were signed. The exemplification I really enjoyed the way that the site of the English Act, held by the National brings the archive material to life. As Archives of Scotland, was also displayed a teaching and educational resource, and a visual context was provided by the this provides us with valuable and paintings by Peter Tillemans of the House of Commons and the House of Lords engaging insight to historical events which were lent by the House of Commons that have shaped our nation and and Her Majesty the Queen respectively. culture. Excellent. Overall approximately 130,000 people had the opportunity to access the exhibition Robert Garth, 23 May 2007 whilst it was in both venues. Many of the

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images and the items in the exhibition the lunch time menu for one week in one were featured in the website which was of their outlets and this was promoted by a launched by both Houses in June 2007: nearby display. www.parliament.uk/actofunion. Dinner is served A display of documents in the Royal Gallery relating to feasts and banquets in the Palace of Westminster was accompanied by a collaborative activity with the House of Commons Refreshment Department. One of the items on display listed dishes that were served at the coronation banquet of James II, held on 23rd April 1685 in Westminster Hall. The Refreshment Department used these dishes to inspire

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British Library India Office Collections, Westminster Society, Liverpool University, Monmouth School sixth formers, City of Westminster Guide Lecturers’ Association, trainee teachers visiting Parliament THE NATIONAL HISTORY SHOW 5–7 May 2007 Olympia, London and soldiers from a Signal Regiment. Overseas visitors included Clerks and Who Do You think You Are? officials from the Parliaments of Kenya, Australia, Hong Kong, Sri Lanka and Our presence at the Who Do You Think You Botswana, archivists from Sweden, archive Are Live! Event at Olympia during the 2007 students from Marburg, an archivist from May Day bank holiday weekend reflected the Knesset, Jerusalem, and the historian our continuing commitment to exploring of the US House of Representatives. ways of making our resources accessible to family historians. The event was attended by over 11,000 people over the three days and presented an ideal opportunity to demonstrate our online catalogue and learning resources. Media use We have continued to facilitate access by the media to our collections who have filmed and recorded pieces to support history programming as well as news items. In particular we were pleased to welcome the BBC broadcasters Nick Robinson (who subsequently recorded his visit on his blog) and Edward Stourton (right). Talks Archives’ staff gave tours and talks to a number of groups including the National University of Ireland (Maynooth), Boston University in London, Society of Genealogists, Industry and Parliament Trust, Writing Equipment Society, Italian Devolution Club, Institute of Historical Research, Charity Archivists and Records Managers, Wellcome Library, Workers’ Educational Association, Regent’s College Librarians, Hansard Society, Her Majesty’s Revenue and Customs, archivists from the

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Lord Grocott, Baroness Hamwee, Lord E-Delivery Elton, Lord Dear, Baroness Miller of Online service developments during the Hendon and Lord Bowness were amongst year further widened public access to our Members from both Houses who visited collections. Our online credit card ordering this year. In addition we received visits from service continued to be very popular, constituents of David Tredinnick MP, John with a rising trend of usage particularly Gummer MP and guests of Lord Craigavon; from overseas. We collaborated with The Lord Howarth of Newport, chairman of the National Archives to provide online links UK Literary Heritage Working Group, from the National Register of Archives arranged for the group to visit us and Lord directly to our collection level descriptions Sawyer, a keen rare books collector, visited in Portcullis. And most significantly, the the conservation studio. arrival of a new search engine on the In-House talks about the work of the parliament.uk website meant that the whole office were given to staff on induction contents of Portcullis were thrown open for courses in both Houses, Law Lords’ worldwide access via Google. This resulted Assistants, work experience students in in a massive increase in visits (prolonged both Houses and to staff from the House research sessions) to Portcullis reaching of Commons’ Pensions Unit, Parliamentary 500 a day in May 2008. Of those, overseas ICT, House of Commons’ Hansard, the visitors regularly formed 65-75% of users. Legal Services of both Houses, Education Unit and the Central Tours Office.

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Governance and resources

he Parliamentary Archives is one of several offices that constitute the Clerk of the Parliaments’ Department T(the Parliament Office) of the House of Lords. The Office reports to the Director of Staff Information Services who represents those services of the House on the The permanent staff complement was 17. Management Board. In accordance with service agreements specialist support continued to be provided We support the work of the administrations by staff seconded from the British Library of both Houses and operate as a joint for conservation services and from The service of Parliament with budgeted costs Stationery Office for reprographic services. shared by the Lords and Commons in the Of our temporary staff, Richard Burman, ratio of 60:40. The Archives operates Michael Plant, Kate Willson and Suzanne within the discipline of House of Lords Keyte provided excellent support for the planning, financial and risk management Portcullis II project, while Catrin Holland structures. Each autumn it produces a and Jemma Lee successively filled our three-year business and financial plan graduate trainee post. Malcolm Todd, on shaped by the strategic priorities of the secondment from the National Archives for House of Lords’ administration, which a second year, greatly aided our work with supports drafting of the administration’s the SPIRE project and digital preservation. high level business plan. The House of Lords Information Committee, a Select During the year the public services team Committee of the House, has oversight visited the History of Parliament Trust, and of our work. the trainee archivists made visits to the British Library Conservation Studios at St. Financial and other information about Pancras, LSE, Wellcome Library and the the Parliamentary Archives set in the Bishopsgate Institute. context of its place in the House of Lords administration is given in House of Lords We are grateful to NADFAS for their Annual Report 2007/08 (HL paper 152) continuing support of our preservation and in House of Lords Resource Accounts work, and to all the volunteer work 2007/08 (HL paper 161). Reference to the placements who undertook cataloguing Office’s support for work of the House of and other work for us during the year. Commons Service is made in the Thirtieth Professional activities report of the House of Commons Commission Financial Year 2007/08 (HC paper 710). Kimberly Barata is the Reviews Editor of These documents are accessible at www. the Journal of the Society of Archivists. She parliament.uk or are available in hard also serves as an expert evaluator for copy from The Stationery Office. the European Commission Directorate- General Information Society and on the editorial board of Library and Archival Security. Kimberly is mentor to a student

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undertaking the distance learning MSc in David Prior continued to serve as a director Records Management and Information and treasurer of Archives for London Ltd. Rights at the University of Dundee. Caroline Shenton’s publications during Stephen Ellison participated in the activities the year included a monograph for the List of the Section of Archives and Archivists of & Index Society on Edward III’s itineraries Parliaments and Political Parties of the 1327-1345, and a review of Adrian Brown’s International Council on Archives and Archiving Websites for the Journal of the Society the UK Political Parties and Parliamentary of Archivists. During the year she was elected Archives Group. a Fellow of the Society of Antiquaries. Frances Grey served on the Legislation Mari Takayanagi is studying for a part-time Sub-Committee of the Society of Archivists MPhil/PhD History degree at the Institute and as an executive committee member of of Historical Research, University of the Society’s Records Management Group. London, on the subject of ‘Parliament & She also undertook the two year distance Women, c. 1886-1939.’ This year her learning Information Rights Law and research led to the presentation of three Practice LLM course provided by seminar papers: ‘How Women Became Northumbria University. MPs,’ for the in May 2007; ‘The Path to Equal Franchise,’ at Jennie Lynch continued as secretary of the the IHR in October 2007; and ‘Women and Society of Archivists’ Archives for Education Parliamentary legislation 1918-1928,’ at a and Learning Group. She continued to Women’s History Network study day at the mentor a candidate on the Society of University of Kent in February 2008. She Archivists’ Registration Scheme and a also acts as an assessor for the Society of student undertaking the University of Archivists’ Registration Scheme. Dundee distance learning postgraduate course in archives and records management. She became an Assessor for the Society of Archivists’ Registration Scheme in March 2008.

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appendix 1: Accessions Departmental Records HOUSE OF LORDS Clerk of the Parliaments Office (HL/PO/CP) Memorandum of Understanding between the Corporate Officers of the House of Commons and the House of Lords in respect of the provision of Estates and Works Services, 26 June 2007 (1 item) Committee Office (HL/CP and HL/PO/CO) Records of the following committees: Delegated Powers and Regulatory Reform Committee (HL/PO/CO/DP): Numbered papers, 2006-2007 (1 box) Economic Affairs Committee, Finance Bill sub committee (HL/PO/CO/EA/FB): Meeting agendas, minutes and notes, 2007 (1 box) European Union Committee (HL/PO/CO/EU): Meeting files, 2006-2007, Memoranda reported to the House but not printed relating to the Lisbon Treaty, 2007 (5 boxes & 1 file); EU sub-committee A, Memoranda reported to the House but not printed, 2006-2007 (1 file); EU sub-committee B, Meeting files, 2005- 2006, Written evidence from National Grid, referenced in European Union Committee, 5th Report, 2007-2008 (14 boxes & 1 file); EU sub-committee C, Numbered papers and ministers’ correspondence, 2001-2006 (9 boxes); EU sub- committee D, Meeting files, 2006-2007 (5 boxes); EU sub-committee E, Meeting papers and interim circulations, 2006-2007 (5 boxes); EU sub-committee F, Agendas, minutes, numbered papers, 2005-2006 (6 boxes); EU sub-committee G, Numbered meeting papers, 2005-2006, Meeting files, numbered papers, minutes, agendas, 2006-2007 (19 boxes) Joint Committee on the Draft Human Tissue and Embryos Bill (HL/PO/JT/ HT): Meeting files, 2007, Memoranda reported to the House but not printed, 2006‑2007 (2 boxes & 1 file) Joint Committee on Human Rights (HL/PO/JT/HR): Written evidence, 2007-2008 (2 files) Liaison Committee (HL/PO/CO/LA): Meeting papers, 1979-2007 (1 box) Medical Ethics Committee (HL/CP): Numbered papers; agenda; correspondence; briefs, 1957-1992 (5 boxes) Merits of Statutory Instruments Committee (HL/PO/CO/SI): numbered papers, 2006-2007 (1 box) Procedure Committee (HL/PO/CO/PR): Procedure Committee papers and Procedure Committee Sub-Committee on Deregulation Orders papers, 1990‑1998 (2 boxes) Regulators Committee: Minutes, agenda, interim circulations and other numbered papers, and correspondence, 2006-2007 (5 Boxes)

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Science and Technology Committee (HL/PO/CO/ST): Memoranda reported to the House but not printed, 2004-2008, Numbered papers, minutes, agendas, circulations, 2002-2005 (2 files & 3 boxes); Sub-committee I, Agenda, minutes, numbered papers, 2000-2005 (2 boxes); Sub-committee II, Agendas, minutes, numbered papers, correspondence and interim papers, 1999-2005 (3 boxes) Domestic Committees (HL/PO/DC) Administration Committee (HL/PO/DC/OF/AD): Records of proceedings (bound volume), 1998-2001, Committee files, 2003-2006, Administration and Works sub-committee, Numbered meeting papers and circulated papers, 2005-2007 (1 volume & 4 boxes) Information Committee: Meeting papers 2005-2007 (2 boxes) Offices Committee (HL/PO/DC/OF): Records of proceedings (bound volume, including agendas, memoranda and minutes), 1989-1997 (2 boxes) Committee of Selection (HL/PO/DC/SE): Record of proceedings (bound volume, including agendas, memoranda and minutes), 1999-2005 (1 volume) Journal Office (HL/PO/JO) Main Papers, 2006-2007 (80 boxes) Commissions of Royal Assent, 2007-2008 (10 items) Acknowledgement of expression of thanks from Parliament for State Opening speech, 2007 (1 item) Journal, 2005-2006 (2 volumes) Messages from the Chambers and Writs of Summons, 2001-2007 (2 Boxes) Bound minutes of the House of Lords, 2005-2006 (6 volumes) Sessional Statistics – relating to the business of the House, including the composition of the House at the end of session 2006-2007 (1 file), Members’ Attendances, 2006-2007 (1 file,) Members voting records 2006-2007 (1 file) Judicial Office (HL/PO/JU) Petitions for leave to Appeal, 2005-2007 (5 boxes) Petitions of Appeal, 2002-2006 (5 boxes) Appeal Cases, 2006 (58 volumes) Judgments, 2005-2006 (4 volumes) Parliamentary Archives (HL/PO/RO) Annual Review, 2006-2007 (1 file) Printed Paper Office Lists of Government and Parliamentary Publications, 1884-1984 (32 volumes) Private Bill Office (HL/PO/PB) Statutory Instruments orders, plans, sections, books of reference (Transport and Works Act 1992), 2006-2007: SI 2006 No. 3117 – Network Rail (Thameslink 2000) Order; SI 2007 No. 608 – Ouseburn Barrage Order; SI 2007 No.2297 – The Docklands Light Railway (Capacity Enhancement and 2012 Games

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Preparation) Order; SI 2007 No.3234 – The East Kent Railway Order; SI 2007 No.3345 – The Felixstowe Dock and Railway Company (Land Acquisition) Order; SI 2007 No.2657 – The London Gateway Logistics and Commercial Centre Order. Public Bill Office (HL/PO/PU) Vellums, 2006 (8 Boxes) Printed Public Acts, 2006 (6 volumes) Bill files, 2005-2006 (39 Boxes)

HOUSE OF COMMONS Committee Office (HC/CP and HC/CL/CO) Records of the following committees: Administration Committee (HC/CL/CO/DJ): Memoranda reported to the House but not printed, 2007 (1 file) Armed Forces Bill Select Committee (HC/CL/CO/CT): Agendas, minutes, correspondence, draft report, briefs, 2005-2006 (1 box) Broadcasting Committee (HC/CL/CO/DJ): Agendas, informal notes, correspondence, memoranda, 2001-2005 (1 box) Business, Enterprise, and Regulatory Reform Committee (HC/CL/CO/EF): Memoranda reported to the House but not printed, 2006-2008 (1 file) Children, Schools and Families Committee (HC/CL/CO/DY): Memoranda reported to the House but not printed, 2006 2007 (1 file) Communities and Local Government Committee (HC/CL/CO/DV): Formal minutes, 2006-2007, Memoranda reported to the House but not printed, 2006‑2007; (2 files) Constitutional Affairs Committee (HC/CL/CO/DU): Memoranda reported to the House but not printed, 2006-2007 (1 box) Defence Committee (HC/CL/CO/CU): Memoranda reported to the House but not printed, 2007 (2 files) Environment, Food and Rural Affairs Committee (HC/CL/CO/DT): Correspondence, memoranda reported to the House but not printed, 2006-2007 (9 files) Environmental Audit Committee (HC/CL/CO/DG): Memoranda reported to the House but not printed, 2007-2008 (2 files) European Scrutiny Committee (HC/CL/EU): Numbered files and committee papers, 1993-2005 (85 boxes) Finance and Services Committee (HC/CL/CO/EC): Records of the Braithwaite Review, committee memoranda, audit reports and systems audits, correspondence, security and catering committee files, 1979-2003 (7 boxes) Foreign Affairs Committee (HC/CL/CO/CV): Inquiry records, 1984-2006 (6 boxes)

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Health Committee (HC/CL/CO/DA): Memoranda reported to the House but not printed, 2006-2008, (4 files) Home Affairs Committee (HC/CL/CO/CW): Memoranda reported to the House but not printed, 2006-2007 (1 file) Information Committee (HC/CL/CO/DI): Informal Notes, chairman’s correspondence, clerks correspondence, 2001-2005 (1 box) International Development Committee (HC/CL/CO/DF): Memoranda reported to the House but not printed, 2006-2008 (6 files), committee files, 2000-2004 (5 boxes) Joint Committee on Human Rights (HC/CL/JT/HR): Numbered papers, meeting papers, correspondence, draft reports, visit notes, notes by the Clerk, unreported and unprinted memoranda, 2004-2006 (5 boxes) Modernisation of the House of Commons Committee (HC/CL/CO/CH): Reported but unprinted memoranda, 2005-2007 (1 file) Northern Ireland Affairs Committee (HC/CL/CO/DC): Memoranda reported to the House but not printed, 2004-2007 (1 box, 1 file) Public Accounts Committee (HC/CL/CO/DR): Memoranda reported to the House but not printed, 2008 (3 files) Public Administration Committee (HC/CL/CO/DS): Memoranda reported to the House but not printed, 2006-2008 (2 files) Science and Technology Committee (HC/CL/CO/DB): Papers relating to meetings, including agendas, minutes, memoranda and other interim circulations to committee members, 2005-2006 (3 boxes) Trade and Industry Committee (HC/CL/CO/CZ): Memoranda reported to the House but not printed, 2007 (4 files) House of Commons Commission (HC/COMM) Commission Memoranda (bound), 1979-1992 (11 boxes) Curator’s Office Photographs of the Pursebearer (Bob Moy), (Lord Hailsham), the Trainbearer and others, 1988 State Opening (4 photographs) Journal Office (HC/CL/JO) Joint Committee on Security papers, Security Sub-Committee and Select Committee on House of Commons (Services) meeting files, agendas, minutes, reports, briefing papers, feasibility studies, reports and correspondence, 1970‑2001 (12 boxes) Minute Book pages and top copies of petitions, 2005-2007 (3 boxes) Library (HC/LB) Votes and Proceedings, 2001-2002 (3 volumes) Papers relating to Parliamentary Data and Video Network, 1990-1996 (1 box)

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Photocopy of manuscript listing all holders of Chiltern Hundreds and other resigning offices, 1850-1989, alphabetical list of the holders of these offices, 1850 to 1989 and House of Commons Information Office factsheet ‘The Chiltern Hundreds’, 1850-1997 (1 file) Unprinted laid papers, 2001-2002 (50 boxes) Overseas Office (HC/CL/OO) 25 miscellaneous photographs of the Council of Europe, including UK Members addressing Parliamentary Assembly and early meetings of the Committee of Ministers, 1950-1969 (1 box) Parliamentary Communications Directorate Office files, 2004-2006 (2 boxes) Public Bill Office (HC/CL/PU) Committee Selection Lists and non-routine correspondence, 2003-2006 (1 box)

Other records relating to Parliament Copy of photograph of the coffins of the R101 airship disaster victims lying in Westminster Hall, October 1930. Gift. (HL/PO/RO/1/181) General Index to House of Commons Divisions, 1836-1852. Gift. (1 volume)

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Appendix 2 Staff of the Parliamentary Archives

Clerk of the Records: Stephen Ellison, BA, MSc Assistant Clerks of the Records: David Prior, BA, MPhil, RMSA (Collection Care, Public Services & Outreach) Caroline Shenton, DPhil, DipARM, RMSA, FSA (E-Archive Services) Frances Grey, BA, LLM (Records Management & House of Lords Freedom of Information Officer) Secretary: Annie Pinder

Records Management Service

Records Manager: Kimberly Barata, BA, MLS, CAS Assistant Records Managers: Clare Baker BA, MA (to 30 April 2007) Shona Robertson BA, MA Ieuan Hopkins BA, MA (from 3 September 2007) Temporary Records Management Assistant: Amanda Morgan (2 July to 28 September 2007) Digital Records Specialist: Malcolm Todd MA (on secondment from The National Archives)

Archives Service

Archivist: Mari Takayanagi, MA (Oxon), MA, RMSA Assistant Archivists: Jennie Lynch, BA, MSc Econ, RMSA Richard Burman BA, MSc Econ (to 30 November 2007) Archives Officer: Simon Gough Assistant Archive Officers: Richard Ward, BA Bina Sudra, BA

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Graduate Trainee Archivists Michael Plant, BSc (to 30 September 2007) Catrin Holland, BSc Econ (to 21 September 2007) Jemma Lee BA, MA (from 1 October 2007) Suzanne Keyte BA (from 1 October 2007) Kate Willson BA (from 1 October 2007)

Collection Care

Conservation Officers seconded by the British Library: Paul Slapp, Manager part-time (to 30 August 2007) Robert Brodie, Manager part-time (from 1 September 2007) Brian Hopkins (to 31 May 2007) Lois Jolly Mark Naylor Fred Pace Tom McCarthy Kevan Holland Reprographic Officers seconded by The Stationery Office: Stephen Chamberlain Carol Ager David Trowbridge Repository Housekeepers: Denise Johnson Maria Rojas Sue Onyems (from 25 July 2007) Patricia Martins de Oliviera (from 25 July 2007)

Cover: Petition from the inhabitants of Manchester in support of the Foreign Slave Trade Abolition Bill, 1806 (Parliamentary Archives, HL/PO/JO/10/8/106) Images: Parliamentary Archives (pp.2, 6, 8, 13, 14), Prudence Cuming Associates Ltd (Cover, p.13) Parliamentary Copyright House of Lords 2008 Parliamentary Archives 2008 Printed in the by the Stationery Office 12/2008 416476 19585

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