Bay Area HIV Support and Education Services of BWMT/MACT
February 7, 1991
Mr. Mark A. Vieira The Starlight Studio 4244 Omega Avenue Castro Valley, CA 94546
Dear Mark,
I enjoyed meeting you and look forward to our future association. I reviewed your letter with representatives of Bay Area HIV Support and Education Services of BWMT/MACT and the chapter of Black and White Men Together (BWMT/SFBAJ and we wiU accept your offer.
This will be a fund raiser sponsored by MACT-GBA and BWMT/SFBA for BAHSES-BWMT/MACT. At this time we are looking for a site to host this event.
I will like to meet with you to establish a movie schedule and dates. Please give me a call at your convenience either at my office (415) 749-6709 or home (415) 261-7922.
Sincerely,
L. Y. Woo Regional Project Director
oc: Co-Chairs-BWMT/SFBA (2) Chair/Vice-Chair MACT/GBA (2) BAHSES-BWMT/MACT
43040/511010
625 O'Farrell Street, San Francisco, CA 94109 - 415-749-6714 FAX 415-749-6706 Mi yT/1kLI<5HT February 4, 1991 mb\o
Lee Wu EACH Program 625 O^Farrell Street San Francisco, California 94109
Dear Mr. Wu,
Enclosed you will find a list of films comprising my
classic film collection. As I mentioned in our telephone
conversation, I am interested in initiating a series of
screenings for your organization. I will be happy to volun¬
teer my time, perhaps on a biweekly or monthly basis, in
order to provide an alternative social activity for the
persons to whom you provide services. In addition to my
time, I can provide iSmrn projector, screen, a brief intro¬
duction to the film being screened, and I can answer any
questions that may come up after the screening. In short,
I^m offering a personalized version of American Movie Classics.
I look forward to your organization's response.
Sincerely,
Mark A. Vieira
Mark A. Vieira dba The Starlight Studio, 4244 Omega Avenue, Castro Valley, OA 94546-4637 (415) 537-8128 Ml
SIXTEEN MILLIMETER HOLDINGS 2/1/91 /rubio •III
METRO-GOLDWYN-MYER WARNER BROTHERS
MATA HARI NOW, VOYAGER GRAND HOTEL HUMORESQUE^^ RASPUTIN AND THE EMPRESS JUNE BRIDE DANCING LADY FLAMINGO ROAD BOMBSHELL BEYOND THE FOREST DINNER AT EIGHT QUEEN CHRISTINA UNIVERSAL FORSAKING ALL OTHERS THE BARRETTS OF WIMPOLE STREET THE MUPiKiY A TALE OF TWO CITIES THE OLD DARK HOUSE PHTMA SFAH THE SAXON CHARM MUTINY ON THE BOUNTY ROSE NiARIE RKO-RADIO SAN FRANCISCO ROMEO AND JULIET KING KONG CAMILLE THE LOCKET NIGHT MUST FALL CRACK UP CONQUEST THE FIREFLY 2oth Century-FOX MARIE ANTOINETTE THE GIRL OF THE GOLDEN WEST DANTE'S INFERNO NINOTCHKA- THE AFFAIRS OF CELLINI TWO-FACED WOMAN THE RAINS CAME WHITE CARGO NIGHTMARE ALLEY'^ THE BRIBE TENDER IS THE NIGHT-
PARAMOUNT J. ARTHUR RANK
MOROCCO THE ROCKING HORSE WINNER NO MAN OF HER OWN SHANGHAI EXPRESS SELZNIGK INTERNATIONAL THE ISLAND OF LOST SOULS BLONDE VENUS THE PORTRAIT OF JENNIE THE SIGN OF THE CROSS- TONIGHT IS OURS PENDING: THE SONG OF SONGS THE SCARLET EMPRESS CITIZEN KANE CLEOPATxRA ANNA CHRISTIE THE DEVIL IS A WOMAN DEATH TAKES A HOLIDAY THE LIVES OF A BENGAL LANCER THE PAINTED VEIL RUMBA DESIRE
UNITED ARTISTS
LYDIA THE PRIVATE AFFAIRS OF BEL AMI CAST A DARK SHADOW
-The print is missing one or more scenes Mark A. Vieira dba The Starlight Studio, 4244 Omega Avenue, Castro Valley, OA 94546-4637 (415) 537-8128 625 O'FARRELL STREET V SAN FRANCISCO, CA 94109 " 415-749-6714 FAX 749-6706 P.O. BOX 811, OAKLAND, CA 94604
August 15, 1991 •• Mr. David Clayton Great Works 2110 Fifth Street Berkeley, OA 94710
Dear Mr. Clayton:
BAHSES has been committed to an East Bay expansion plan for some time. Conducting Safer Sex Workshops on a visiting basis to the Steamworks and other organizations; establishing support groups for HIV + individuals and 10 participation at various events Hm OUR tOMMUNITIES continue to reinforce the success of our efforts. Efforts are being broadened by need, however. Statistics coming from the Alameda County Department of Public Health, various hospitals and agencies indicate risk reduction and prevention messages among gay and bisexual males are not being heard. For example, estimates of AIDS cases are projected to rise to 4,000 in the County by 1992. By 1995, unless efforts to reach this target population are expanded, the County projects some 13,600 infected. people will be HIV
In response to this alarming need, BAHSES has begun to seek a permanent location within Alameda County. An East Bay office will change the image of BAHSES as a San Francisco based organization doing workshops in Alameda County, to a credible member of the HIV/AIDS service community. Through collaborative ventures with other community based organizations, BAHSES will be able to expand and house such services as support groups, case management, referral systems and transportation.
Proactive responses to personal issues which involve education/prevention to keep people healthy, as well as provide support to those in need, require physical space, desks, telephones, staff, etc. BAHSES is actively pursuing funding governmental through sources, health agencies, corporations, foundations and those organizations which are currently served.
Due to our relationship and success record with The Steamworks, BAHSES requests $10,000 to finance six months rent for office space located at 14th Street and Fruitvale Avenue in Oakland, CA. Other sources, mentioned above, are being asked to fund physical needs as well as staffing/personnel to provide the services BAHSES has built its reputation upon.
BAHSES is of its proud ability to meet education/prevention and support needs of the communities we enter. Your initial financial help was greatly and continued appreciated help will fullfill a long-standing commitment to become a Alameda part of County and welcome our presence as a permanent neighbor and member of your community. Your positive response would be the welcome we need to meet our commitment. Thank you.
Sincerely,
Lee Y. Woo Executive Director
cc: Reggie Williams BOD Shurland 'Aird GOG Kevin Brooks 222005/511010 A PROJECT OF BLACK % & WHITE MEN TOGETHER / MEN OF ALL COLORS TOGETHER 2110 Fifth Street Berkeley, CA. 94710 September 17, 1991
BAHSES P.O. Box 811 Oakland, CA. 94604
Attn: Lee Y Hoo, Executive Director
Greetings:
Sorry to be so long in responding to your letter of Aunust 15th. I have been out of town more than usual lately.
Your East Bay expansion plans are somethinn in which we would be happy to participate. To this end we are able to contribute to you the sum of $6,000.00 which we would like to send to you at the rate of $2,000.00 per month beginning with this letter (first check enclosed) and then send $2,000.00 on the 15th of October and the 15th of November. If there is a real need to have all the money at one time, that could be arranned.
We appreciate our continuinn relationship with you and the services you are providing in the East Bay.
Yours truly
DAVTD I. CLAYTON Great Works, Inc. JL 625 O'FARRELL STREET SAN FRANCISCO, CA 94109 415-749-6714 FAX 749-6706 P.O. BOX 811, OAKLAND, CA 94604
September 24, 1991
David L Clayton Great Works, Inc. 2110 Fifth Street Berkeley, CA 94710
B A H S E S Dear David, TO SERVE OUR COMMUNtTIES I received your acknowledgement of the $6,000.00 award and initial donation of $2,000.00.
You and your organization continue to be an angel to BAHSES and our endeavors to provide HIV/AIDS services to the San Francisco Bay Area. The donation will be deposited in a special reserve fund for our office in the East Bay. Other funds will be added to the amount until we reach the projected budget total to support the move and operational expenses.
Thank you for your continued support of BAHSES and our communities.
Executive Director
cc: Reggie Williams Mark Bowman BOD Kevin Brooks Shurland Aird
A PROJECT OF BLACK & WHITE MEN TOGETHER / MEN OF ALL COLORS TOGETHER BAHSES EAST
1. Programs - Ekiucation
a. Sex With A Twist Playshop (S.W.A.T.)
b. HIV Information Tables (HIT Table)
c. HIV Information/Speakers Bureau
d. Special Community Events
e. Secondaiy Prevention/Education
2. Target Population
a. Gays
b. Blsexuals
c. Men who have sex with men
d. Transgender (TV/TS)
e. Lesbian (establish program)
3. Area
a. North County Cities - (down to Hayward)
4. Budget Information
a. Positions
Executive Director .10 4,500 QA/Tralnlng .15 ..5,250 Program Coordinator - Education 1.0 29,000 Program Assist - Education/Outreach 1.0 26,000 Program Assist - Workshops 1.0 26,000 Administrative Assistant 1.5 34,500
4.75 125,250
Benefits .235% 29,434
Total Salaries and Benefits 154,684
b. Direct Cost
Rent 2167x12 26,000 Utilities 200x12 2,400 Phones 334x12 ..4,000 Build Malnt 200x12 ..2,400 Equip Lease 584 x 12 7,000 Bus Ins ..2,500 Office Supplies 300x12 ..3,600 Printing 250 x 12 3,000 Advertising 500 x 12 6,000 Training 100x12 1,200 Ed Materials 250 x 12 3,000 CHOWS 10. p/h X 400 his 4,000 Consultants 50 p/h x 30 his 1,500
Total Direct - 69,100
Total Direct and Salaries and Benefits 223,784
Indirect Costs 20,141
Grand Total 243.925
511010/531010/421075 OCTOBER 1991 PACMC COAST REGIONAL NETWORK CONFERENCE
PROGRAM OUTLINE
"BAHSES"
BAY AREA HIV SUPPORT AND EDUCATION SERVICES OF BLACK AND WHITE MEN TOGETHER/MEN OF ALL COLORS TOGETHER
1. Introduction of Presenters
Lee Y. Woo, Executive Director Kevin Brooks, Program Director - Support Services Shurland Aird, Acting Program Coordinator - Education
2. History of BAHSES. (Lee Woo)
a. Start - 1985 b. Current Status c. Regional vs Local Services
3. Administration and Operation (Lee Woo)
a. Organization Chart b. Budget c. Administration d. Leadership
4. Non-Paid Staff (Kevin Brooks)
a. Paid vs Non-paid b. Recruitment c. Rewards
5. Education (Shurland Aird)
a. Workshops b. Outreach (HIT Tables) c. Community and Chapter Education/Prevention Programs d. Training
6. Support Services (Kevin Brooks)
a. Support Groups b. Telecare-Transportation c. Training
7. Community Collaboration and Partnership (Shurland Aird)
a. Collaborative programs and funding b. Supporting other community project development c. Technical Assistance d. Information and referral System to other agencies
8. National Task Force on AIDS Prevention/NABWMT (Lee Woo)
a. Technical Assistance Program 625 0'FARRELL STREET SAN FRANCISCO, CA 94109 415-749-6714 FAX 749-6706 P.O. BOX 811, OAKLAND, CA 94604
BAHSES MEMORANDUM
January 27, 1992 TO: ^S€<^istrlbution FR:
B A H S E S RE: BOARD JOINT COMMITTEE MEETING FOR OAKLAND EVENT The next joint meeting for February are:
February 10, 1992 - 6:30 p.m.
February 25, 1992 - 6:30 p.m.
Meeting location: 2503 Myrtle Street, Oakland (near West Grand and Market Street)
If you have any questions, please feel free to call me at 415-749-6714.
DISTRIBUTION:
Don Pharaoh, Staff, The Center Andrea Davis, BOD, The Center Margarita Benitez, The Center Marlon Vera, BOD, The Center Jean Jackson, BOD, BAHSES John Revicky, BOD, BAHSES Thomas Hajjar, Staff, BAHSES
INFO:
Lenora Brooks, Staff, The Center Gustave Arechavala, Staff, BAHSES BAHSES BOD
LYW:GRA
114005/411020/511015/531105.01/515060
1^ A PROJECT OF BLACK & WHITE MEN TOGETHER / MEN OF ALL COLORS TOGETHER Minutes BAHSES/Center Joint Committee Meeting January 27, 1992
Attendees: Marlon Vera, Lee Woo, Michael Brunettl, Don Pharaoh, Margarita Benitez, Thomas Hajjar, Phyllis Jean Jackson
1. Discussion centered around what event would be appropriate and would develop the platform for collaboration for both organizations.
The outcome of the event would be:
1. Raise money for both organizations 2. Create additional media exposure for the Center and assist with BAHSES' visibility in the East Bay. 3. Develop closer working relationship between the two agencies. 4. Improve the availability of services to agency clients.
2. Don Pharaoh put forth two fundraising ideas:
a. Fish Fry - to be held on the weekend of May 16/17
The Center had a fish fry in 1990 and was able to raise $10,000. With this history, this would be an event that has a track record and is a proven fundraiser. This fundraiser would be easy to do since does not take much in planning and execution. It is recommended that an event coordinator be foimd or hired. This will be worked out in future meetings. The coordinator would be paid by a corporate donor or event sponsors
b. East Bay Gay Day and evening event.
This will require other East Bay Community organizations participation to make this event successful. The evening event wiU take place the next day and would be a joint fund raiser for both agencies. It was noted that this event would take a lot of planning starting a year from the scheduled date.
3. The number of meetings to develop the fundraiser was discussed. The descision was to meet two times per month until the project was off the ground.
4. It was noted this was a joint board project of the two agencies BAHSES and The Center. Paid staff would be restricted to administrative support and not necessarily participation on this joint committee. The respective boards are to ensure enough members on the joint committee.
5. The needs of appointing Co-Chairs was suggested. Marlon would represent The Center and BAHSES would name the other Co-Chair from its board before the next meeting.
ACTION: BAHSES Board to appoint a Co-Chair.
6. The following action items are to be completed before the next meeting:
a. Contact last years fish fiy chef
ACTION: Don
b. Contact a potential chef for this year fish fry
ACTION: Lee c. Budget for the fundraiser to be developed. Last fish fry budget to be made available to Mike Brunettl
ACTION; Mike to develop budget
ACTION: Don to fax last fish fiy's financial information to Mike - 415-749- 6706.
d. Locate possible gospel groups to perform.
ACTION: Phyllis Jean Jackson
e. Locate possible site.
ACTION: Marlon
f. Check out the cost of a tent.
ACTION: Thomas
g. Select a board member from BAHSES to serve as Joint Committee Co-Chair.
4. The next meeting set for February 10th and 25th at Marlon's place.
Submitted by: Lee Y. Woo
LYW:
1140-05/411020/511015/531105.01/515060 BAHSES MEMORANDUM
March 23. 1992
TO: BAHSES Staff
FR: Lee Y. Woo
RE: AGENCY STANDAFID OPERATING PROCEDURES (ASOPs) 92-01
Now that we have our own State of California 501-(c) (3) status as of Februaiy 1992, it is important that we establish ASOPs to meet the reporting requirements of becoming our own fiscal agent. I am clarifying my expectations of how BAHSES programs, events, and activities are to be handled. Agency staff are expected to adhere to them to ensure smooth execution of programs, events and activities in the immediate future.
Program areas are:
1. Area/Regional Education 2. Area/Regional Support Services 3. Area/Regional Support Staff 4. Area/Regional Operations
1. Program Events/Activities Planning- Any Agency/program event/activity that has not been planned and outlined in less than sixty days will not be approved, funded nor happen. All program and operations staffs are to present a Quarterly Program Plan (QPP) calendar of events/activities through their respective supervisors/manager no later than thirty (30) days before the quarter. (See attached form)
Quarter Period Request Submitted by
1st (Jan-Mar) First Mgt Meeting in Nov 2nd (Apr-Jun) First Mgt Meeting in Mar 3rd (Jul-Sep) First Mgt Meeting in May 4th (Oct-Dec) First Mgt Meeting in Sep
The QPP to Include:
a. Overview of the event/activity (short paragraph giving overview and desired out come of the event). b. Type of event/activity, date, time and location c. Person power needs both in terms of paid/non-pald staff and identified by name d. Suggested advertising and flyers e. Who is responsible for coordinating the event f. Event/activity budget and what fund will pay for them g. Suggested newsletter release h. What grant deliverable will this activity/event fulfill i. Collaborating agency(ies) involved with this activity/event
Operations will place all activities/events on an agency master calendar.
2. Program Events/Activities Advertising - Funds allocated for advertising will not be approved unless the following has been done. a. Advertised program, event or activity In the agency newsletter b. Proposed ads Internal and external to the agency are submitted as part of the Quarterly Program Plan
3. Agency Newsletter - The Agency newsletter will be used to advertise all program activities and events. This Is one of the most effective ways to getting the word out to a number of agencies and people. Program QPPs will alert the editor to up coming events to ensure their timely release In the newsletter to maximize participation at the event/actlvlty. Each program area Is to have articles prepared for the newsletter by the 10th of the month, however, the earlier the better.
4. Requesting funds for Program Events/Activities - Funds for program events and activities will not be approved unless they are submitted as part of the Quarter Program Plan. Any expenses Incurred without prior approval for the expenses will be the responsibility of the person.
5. Quarterly Cyclical Training - As part of the Quarterly Program Plan each program area: Support Services, Education and Support St^, will Include at least one training/orientation per quarter. I would recommend that each program area Identify the same month in each quarter for training.
6. Agency Central Files - It has been the standing policy that ALL staff will file all their documents in the Agency's Central Files. Documents are to be crossed coded to be filed In the appropriate files. Desk working documents are to be photocopies only. The only files exempted from this rule are client and personnel records.
7. Reports - Monthly reports are due no later that the fifth working day of the month to the respective supervisors/managers and by the seventh working day on my desk for review and my report. The agency report needs to be completed by the tenth working day. Program Contract Reports are due to the Administrative Assistants by the fifth working day of the month to be attached to their billing that has to be mailed before the tenth of the month.
8. Program Outreach - To ensure the success of programs, activities and events program staff must develop effective outreach programs. Program require aggressive outreach by all staff. Outreach will take place In the following areas:
a. Coordinated activities and events with BWMT/SFBA b. With designated bars In the Bay Area c. Community Health Fairs d. Lesbian/Gay Street Fairs/Events e. House Parties f. Coordinated actlvtles/events with other community agencies g. Coordinated activities/events with county agencies
By following these ASOPs will move the agency from crisis management to a proactive program management. With the possibility of opening up another office. It become critically Important that long range planning is done to avoid conflicts In the agency's various programs. The work Involved In this process In the long run will make everyone's work easier.
The QPP will be utilized as part of program staffs evaluation. cc: Co-Chalrs, BWMT/SFBA Bill Bess, BAHSE^S Newsletter Editor
511010/212005 \ ^
AIDS RESOURCE NETWORK
THURSDAY, APRIL 16, 1992
9:30 a.m. to 11:30 a.m.
TOPIC:
Collaboration and Cooperation: How Can We Best Meet the Needs of Those in Need?"^
SPEAKER:
Lee Y. Woo, MPA Executive Director, Bay Area HIV Support and Education Services Member, Alameda County AIDS Advisory Board
LOCATION:
Spanish Speaking Unity Council 1900 Fruitvale Avenue Second Floor Conference Room Oakland, California
DIRECTIONS: Take 1580 to Fruitvale Avenue, turn right to Foothill Ave. in the middle of block on your left, parking in the rear
As you know, this was our March meeting topic, which was canceled at the last minute because of the fire at the Horizon Community Center. We have scheduled this workshop on our regular meeting day, hoping not to cause a conflict in your schedules. *We will be distributing resource directories from the Alcohol c& Drug Department and the HlV/AlDS Services Division, along with a schedule offuture workshop topics. Forfurther information please call either Maxine at 268-2525, or Shannon at 268-2639. We look forward to seeing ybu on Thursday. Thank you. JL 625 O'FARRELL STREET " SAN FRANCISCO, CA 94109 415-749-6714 FAX 749-6706 P.O. BOX 811, OAKLAND, CA 94604
Community Collaboration/Partnership Development
B A H S E S TO SERVE OUR COMMUNITIES
Presentation
By
Lee Y. Woo Executive Director
Shurland Aird
Program Coordinator - Education
of
BAHSES
Bay Area HIV Support and EducationServices of Black and White Men Together/Men of All Colors Together
APRIL 1992
511030.01
A PROJECT OF BLACK & WHITE MEN TOGETHER / MEN OF ALL COLORS TOGETHER Definitions
COLLABORATION- To work together
PARTNERSHIP - A contract entered into by two or more persons in which each agrees to furnish a part of the capital, and labor for a business enterprise and by which each shares in some fixed proportion in profits and lossess.
CONSORTIUM- An Association
COOPERATIVE - Done in coorperation with others (a cooperative venture) - Characterized by willingness to cooperate.
511030.01 Program
1. Definitions
a. Collaboration b. Partnership c. Consortium d. Cooperative
2. Who is collaborating?
3. Why collaborate?
4 Who's interest is being served in collaborations?
5. Who to collaborate with?
6. When should collaboration begin? Proactive not reactive process.
7. Real collaboration versus make believe. Quality of collaborations (Short vs Long term goals) What is a real collaboration?
8. Personal agenda
8.a Hidden agenda
9. Clear and honest communication
10. Funding collaborations vs agency survival.
11. Collaboration vs funding sources. (Client driven/focus)
12. Plus of collaborations (Questions to audiance)
511030.01 Community Collaboration/Partnership Develo
Presentation
By
Lee Y. Woo Executive Director
Thomas Hajjar Program Assistant - Education/Outreach of
BAHSES
Bay Area HIV Support and EducationServices of Black and White Men Together/Men of All Colors Together
511030.01 Program
1. Definitions
a. Collaboration b. Partnership c. Consortium d. Cooperative
2. Who is collaborating?
Questions for audiance: 1. Who is in a collaboration now? 2. If no, have you ever collaborated or being a community partnership
3. Why collaborate?
a. Provide better service deliveiy to and for clients b. Coordination of services c. Better access to services d. Expand and enhance your sendees e. More attractive to funding sources
4 Who's interest is being served in collaborations?
a. The Clients /customers
5. Who to collaborate with?
a. Agency you have a current working relationship b. Agency that will provide complimentary services c. Client needs/services compatability e Agency with same "Client First Philosophy" f Duplication of services issues g. Different levels of collaboration/partnership
6. When should collaboration begin? Proactive not reactive process.
a. Before money is on the table - Does not allow for maturity of relationship. b. To reach/support a common agency/community goals or objectives c. Can start small and work up.- like a marriage
7. Real collaboration versus make believe. Quality of collaborations (Short vs Long term goals) (Question to audience) What is a real collaboration?
a. Client driven motives - real b. Collaboration starts at the beginning of process instead at the end. - real c. If primary motivation is for funding - make believe d. No part of the decision making process (voice and vote) e. Part of agency long planning f. Token to in order to give the impression to meet other agency's deliverables or funding requirements.
8. Personal agendas (Question to the audience)
a. Ego b. Empire building
511030.01 c. Alliances to protect or Increase own turf
8.a Hidden agendas (Question to the audience)
a. Build up or repair own credltablllty through other agencies b. Explorltlng collaborative agency's resources to address their unmet deliverables c. reference 7 c&f
9. Clear and honest communication
a. state what your needs are b. compromise If necessary/comfortable (Are client needs been served) c. lose - lose situation, everyone loses. e. Be up front f. Honest about your needs
10. Funding collaborations vs agency survival. (Go back to #4) (Client diiven/focus)
11. Collaboration vs funding sources. (Client driven/focus)
a. Enhance opportunities for funding b. viewed positively by funding souces c. Have become mandated by granting sources
12. Plus of collaborations (Questions to audlance)
a. Inter-agency referrals
b. Increase service access points for clients.
c. Better utilization of services and available dollars.
d. Service specialization vs concentration, (utilization Issues - qualltive and quantltlve - building up your area of specialization rather concentrating all services In one agency or location)
e. Better understanding of other agencies, their mission, services and capabilities.
(List Services and locations served)
f. Ability to capture other funds.
g. Ability to Impact funding and how It Is used.
511030.01 Definitions
COLLABORATION- To work together
PARTNERSHIP - A contract entered into by two or more persons in which each agrees to furnish a part of the capital, and labor for a business enterprise and by which each shares in some fixed proportion in profits and lossess.
CONSORTIUM- An Association
COOPERATIVE - In Done coorperation with others (a cooperative venture) - Characterized by willingness to cooperate.
511030.01 JL 625 O'FARRELL STREET %r SAN FRANCISCO, CA 94109 415-749-6714 FAX 749-6706 P.O. BOX 811, OAKLAND, CA 94604
June 28, 1992
Robert Williams, Co-Chalr, NABWMT A1 Benvenutl, Co-Chalr, NABWMT 4753 N. Broadway Suite 1200 Chicago, IL 60640-4907
Dear Robert and Al,
This letter Is confirm my conversation with Robert Williams TO SERVE OUR COMMUNITIES during the Convention 1992 events regarding BAHSES' availability to provide assistance with the development of an NA Community Based Organizalton/AIDS Service Organization (CBO/ASO) HIV/AIDS direct services programs for local chapters.
BAHSES In collaboration with MACT CARES Project, HERO with Irwin Rothenburg and the HIV Committee could develop cin NA HIV/AIDS program. Currently we are discussing workshops that will be sponsored by the three agencies along with the participation of the National Task Force for AIDS Prevention to supply the educational training components. Shurland Alrd, Program Coordinator, has volunteer to represent BAHSES on the HIV Committee. I am willing to work with the NA Board to provide any information that you might need In directing an^ developing the HIV Committee programs.
BAHSES Is willing to provide the technical assistance and with help look for funds to Implement the program(s). However, we will need some of the NA resources to help In the locating and developing funds. I will be talking more with Ken regarding finance for this project.
If you are Interested, please let me know and I will try to have a proposal for the funds developed for the next Board meeting. «
Thank both of you for your dedication and hard work.
Sincerely,
L. Y. Woo Executive Director
cc: Ken Allen, NABWMT National Office/MACT CAF^S Project
• . Reggie Williams, NTFAP John Pugh, HIV Committee Paul Cloutler, HFV Committee Irwin Rothenburg, HERO Todd Sears, MACT CARES Project Shurland Alrd, BAHSES BAHSES Board of Directors
511120/711010/711115/511010
A PROJECT OF BLACK & WHITE MEN TOGETHER / MEN OF ALL COLORS TOGETHER I can not stress the Importance of establishing a solid operational foundation to ensure the success, viability, creditability and longevity of this program. If there is an urgency, the program can be implemented in stages once the homework is done.
As we stated during our meeting, Shurland and 1 are always available to answer your questions, look at programs, ideas, organization, etc.
Continue the good effort and work and we wish you and the chapter eveiy success in this project.
L. Y. WbQ^ Executive Director
End: cc: Shurland Aird
511120/511010/512010/513010/749040/749010/511200 JL 625 O'FARRELL STREET V SAN FRANCISCO, CA 94109 415-749-6714 FAX 749-6706 RO. BOX 811, OAKLAND, CA 94604
June 28, 1992
Oliver Morgan, Co-Chalr, Chuck Allen, Board of Directors BWMT Memphis P. O. Box 42157 Memphis, TN 38174-2157
Chuck and Oliver, It was a pleasure for Shurland and myself to meet with the both of you and TO SERVE OUR COMMUNITIES spend time talking about your HIV/AIDS program in Memphis. The willingness and desire to do the work is very commendable. 1 am sure your program will be a success because of your dedication and willing to give it 110% of your time.
The Items about your program Shurland and 1 pointed out will require time to get in order. The following recommendations should be In place before starting up the organization and/or taking outside funds:
1. Creation of Mission, goals and strategic program plan. This will provide direction and a road map for all to see. Also why do you/chapter want to do this work.
2. Does chapter have the person person power to do the work and is there a commitment from the Board of Directors to develop ongoing funds. This is part of their charge as member of the Board of Directors
3. Check to see what existing agencies are doing the work and see if a collaboration or partnership { Memorandum of Understanding }can be developed to provide service to your targeted population (Gay/bisexual African American Men)
4. What type of service(s) does your chafrter plan to provide and can chapter do it effectively.
5. Would there be any problems with African Americans having BWMT Memphis providing culturally sensitive materials In their communities.
6. See if you have anyone who can take on the project as well identify an alternate as backup.
7. Will the Chapter participate, if so how? Will all members be allowed to work on the project. * » 8. Develop a realistic program budget that will cover the program operations. The initial budget must include one time start up costs, then a program malntanence budget and a project program and growth budget.
This is not a complete list of things that need to be reviewed. There is a large operations side that includes: finance, administration and management, policies and procedures etc. 1 have enclosed additional information on management of non-profit finances, budgets and non-profit check list.
ijji A PROJECT OF BLACK & WHITE MEN TOGETHER / MEN OF ALL COLORS TOGETHER 625 O'Farrell Street San FYancisco, CA 94109 415.749-6714/FAX 415.749-6706
BAHSES MEMORANDUM
January 11, 1993
TO: Mike Brunetti & Lee Y, Woo
BAHSES RE: Outreach Plan & Training TO SERVE OUR COMMUNITIES
One of the obstacles I have encountered with continuing an outreach plan has been the lack of physical bodies to undertake some of the work. I propose an outreach effort and training to prepare volunteers just for outreach two to four times a month. This would be a combined effort for Support Services and Education. It would be set up much the way that Jelousy and I have been working the bay area with bar zaps. However these efforts can not continuously be done by just two people.
•Initial advertising would be done in BWMT newsletter, BAHSES newsletter, Tenderlion Times, by the Board. To have this happen the Board should be among the first trainees. In this way the Board is taking more of a proactive stance in the agency by recruiting persons they may interact with daily. For the first training community calendars would be appropriate due to the board involvement. The Ads and rap would be simple - no facilitation - just outreach to the male gay/bi community that BAHSES is here and that services include:
Educational workshops In home - office or for social events
HIV Support Groups for Gay/BI/non-labeled (men who enjoy sex with other men), African- American Specific
HIV Support Groups for Gay/BI/non-labeled (men who enjoy sex with other men), Multl-raclal/multl- cultural Inclusive
One-on one peer counseling for men In categories listed above
•The training would be a four hour event, laying out the reasons for BAHSES, an overview of Support Services and an overview of Education Services and a look at the literature that is/will be distributed by the outreach teams. Agency resources will be identified as well as outreach location.
■ BAY AREA HIV SUPPORT AND EDUCATION SERVICES ■ A PROJECT OF BLACK AND WHITE MEN TOGETHER/MEN OF ALL COLORS TOGETHER •An emphasis will be placed on the outreach teams to recruit others in the community (especially from the African-American community) for outreach work and facilitators for the agency programs.
•I would like to see the first of these trainigs scheduled for Sat. February 27, 1993, 9am -1 pm. The costs would be as follows: twenty to thirty dollars for refreshments. Breakfast fruits (muffins provided free of charge by Uprisings Bakery in Berkeley, if we order in advance). Sandwich items provided for lunch: cheese, luncheon meat, chips. Coffee and tea provided. Participants will be asked to supply their own beverages.
•The second floor conference room would be the location for this event. Trainers would include:
1 support services staff member (Dakota) 1 education staff member (Jelousy) 1 agency historian (Lee)
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