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Essex Flood Partnership Board

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Essex Flood Partnership Board Committee Room 1, Wednesday, 20 09:30 County Hall, April 2016 Chelmsford, Essex Membership Cllr Roger Hirst Essex County Council Cllr Mick Page Essex County Council Cllr Kay Twitchen Essex County Council Deborah Fox Essex County Council John Meehan Essex County Council Lucy Shepherd Essex County Council Peter Massie Essex County Council Graham Verrier Environment Agency Viv Stewart Environment Agency Mark Dickinson Thames Water Jonathan Glerum Anglian Water Paul Hill Essex County Fire and Rescue Service Cllr Richard Moore Basildon Borough Council Cllr Wendy Schmitt Braintree District Council Cllr Tony Sleep Brentwood Borough Council Cllr Ray Howard Castle Point Borough Council/ECC Cllr Neil Gulliver Chelmsford City Council Cllr Tim Young Colchester Borough Council Cllr Will Breare-Hall Epping Forest District Council Cllr Mark Wilkinson Harlow District Council Cllr Andrew St Joseph Maldon District Council Cllr Keith Hudson Rochford District Council Cllr Nick Turner Tendring District Council Cllr Martin Terry Southend on Sea Borough Council Cllr Gerrard Rice Thurrock Council Cllr Susan Barker Uttlesford District Council Page 1 of 40 For information about the meeting please ask for: Lisa Siggins 03330134594 / [email protected] Page 2 of 40 Essex County Council and Committees Information This meeting is not open to the public and the press, although the agenda is available on the Essex County Council website, www.essex.gov.uk From the Home Page, click on ‘Your Council’, then on ‘Meetings and Agendas’. Finally, select the relevant committee from the calendar of meetings. Please note that an audio recording may be made of the meeting – at the start of the meeting the Chairman will confirm if all or part of the meeting is being recorded. If you have a need for documents in the following formats, large print, Braille, on disk or in alternative languages and easy read please contact the Committee Officer before the meeting takes place. If you have specific access requirements such as access to induction loops, a signer, level access or information in Braille please inform the Committee Officer before the meeting takes place. For any further information contact the Committee Officer. Page 3 of 40 Pages 1 Apologies for Absence 2 Minutes 200116 7 - 14 To approve as a correct record the Minutes of the meeting held on 20 January 2016. 3 Declarations of Interest To note any declarations of interest to be made by Members in accordance with the Members' Code of Conduct 4 Delivering flood protection: update on delivery of the countywide programme To receive a presentation from Flood Risk Management Authority leads (Essex Lead Local Flood Authority, Environment Agency, Essex Highways, Anglian Water etc) on progress of scheme delivery over the past year. 5 Statutory SuDS planning role 15 - 18 To receive a report (EFPB/08/16) from Kat Goodyear, ECC SuDS Manager analysing Essex County Council’s response to its statutory surface water drainage role. 6 Procurement and Pipeline Projects 19 - 26 To receive a report (EFPB/09/16) from Lucy Shepherd, ECC Lead Local Flood Authority Manager on the programme of works for 2016/17 and packaging opportunities agreed with the Environment Agency. 7 Canvey Island community resilience and Canvey Lake 27 - 30 To receive a written report (EFPB/10/16) from John Meehan, ECC Acting Head of Environment and Flood Management and Deborah Fox, ECC Head of Commissioning Sustainable Environment:Protection on the progress from the Multi-agency Task and Finish Group. Page 4 of 40 8 RFCC business 31 - 40 To welcome Paul Hayden, RFCC Anglian Eastern Chairman. To receive a report (EFPB/11/16) and accompanying appendix from Deborah Fox, Head of Commissioning, Sustainable Environment: Protection on the latest RFCC updates. To welcome Julie Ellis, ECC Director of Integrated Commissioning: Devolution to consider the potential impacts of devolution on managing flood impacts. 9 Any Other Business 10 Date of Next Meeting To note that the next meeting of the Board will be on Thursday 16 June 2016 at 9.30am in County Hall Chelmsford 11 Optional Information Session Thames Estuary: TEAM2100 An information session on the strategy, funding and options for protection of the Thames estuary Page 5 of 40 Page 6 of 40 20 January 2016 Minutes 1 Minutes of a Meeting of the Essex Flood Partnership Board held at County Hall, Chelmsford, at 9.30am on 20 January 2016 Present: Name Organisation Cllr Roger Hirst Essex County Council (Chairman) Cllr Susan Barker Uttlesford District Council Mr Chris Carpenter Essex County Council Mr Qasim Durrani Epping Forest District Council Mr James Ennos Tendring District Council Mr Jonathan Glerum Anglian Water Ms Ian Haines Maldon District Council Cllr Ray Howard Castle Point Borough Council/ECC Cllr Keith Hudson Rochford District Council Mr Stuart Jarvis Castle Point Borough Council Mr Oladipo Lafinhan Essex County Council Mr Keith Holden Southend-on-Sea Borough Council Mr John Meacham Essex County Council Cllr Mick Page Essex County Council Mr Peter Rose Essex Highways Ms Nicky Spurr Essex County Council Cllr Andrew St Joseph Maldon District Council Ms Lucy Shepherd Essex County Council Mr Lee Stevens Thurrock Council Ms Viv Stewart Environment Agency Ms Natasha Taylor Essex County Council Mr Graham Thomas Essex County Council Cllr Nick Turner Tendring District Council Mr Graham Verrier Environment Agency Mr Rob Wise RFU Cllr Tim Young Thurrock Council Ms Lisa Siggins Essex County Council Democratic Services 1. Apologies Apologies for absence were received from: Deborah Fox – ECC Mark Dickinson – Thames Water Cllr Richard Moore – Basildon DC Cllr G Rice – Thurrock Cllr W Schmitt – Braintree Peter Massie – ECC Paul Hayden - RFCC Page 7 of 40 2 Minutes 20 January 2016 2. Minutes The Minutes of the meeting of the Board held on 1 October 2015 were approved as a correct record and signed by the Chairman. 3. Declarations of Interest No declarations were made at this point. 4. Holland-on-Sea – Flood Defence Scheme The Board received a PowerPoint Presentation and a video clip from Cllr Nick Turner and James Ennos – Tendring District Council on the successful completion of the joint funded Sea Defence scheme at Holland-on Sea, which protects over 3000 homes. The scheme started on 22 July 2014 and was completed on 1 October 2015 with the first beaches open to the public on 24 January 2015. The Board congratulated Cllr Turner, Mr Ennos and Tendring District Council and funding partners on an excellent piece of work that came in under budget and completed early. 5. Essex Property Level Protection Scheme The Board received a report (EFPB/1/16) by Oladipo Lafinhan Flood Partnerships Funding Co-ordinator on the progress made with increasing the number of homes to be protected by through the Property Level Protection(PLP) grant in 2015/16 and 2016/17. Mr Lafinhan advised that Essex County Council introduced a PLP scheme on 19th September 2015. This grant scheme is already a major success story with 184 applications received thus far. Aquobex were commissioned to deliver the pilot PLP grant scheme in 2015/16. The contract states that first 50 applications will be screened, and of these 20 properties would be fitted with PLP, if they comply with the schemes criteria. £100k was allocated from the 2015/16 capital budget to protect 20 properties up to a value of £5k per property. Further to the pilot scheme, arrangements are currently underway to proceed with a tender process for the commissioning of a new supplier to deliver the 2016/17 PLP scheme. The Board were advised that the PLP grant contract has been increased to protect 50 homes in 2015/16 in order to better address the volume of interest expressed. A discussion followed which included the following: Top up payments Page 8 of 40 20 January 2016 Minutes 3 Installation times Different options of protection offered to applicants Suitability of protection provided Management costs The Board Agreed: 1.1. The approach to reconciling the delivery of PLP to individual residential properties, whilst adhering to the £5000 PLP grant threshold per property. 1.2. That those applicants who have carried out previous PLP work on their properties would not receive retrospective grants. Any additional work required, would be subject to recommendations from the PLP survey. 1.3. To increase the target to protect at least 60 homes through the PLP grant scheme in 2016/17. A further update will be brought back to the Flood Board at the April 2016 meeting. 6. RFCC Introduction & Update The Chairman gave apologies on behalf of Paul Hayden the RFCC Eastern Region Chairman. The Board then received an update report (EFPB/2/16) from Deborah Fox, Head of Commissioning Sustainable Environment Protection, which was presented by Graham Thomas, Head of Planning and Environment on the latest RFCC updates. Mr Thomas gave details of the current position regarding the annual Local Levy setting and of new projects in Harlow that have been added to the Thames programme. The Board were updated about the England Coast Path in Essex with Graham Verrier of the Environment Agency providing clarification regarding maintenance costs and the position regarding the public consultation. It was stressed that ECC should ensure that a response is made on its behalf. It was Agreed that: 1. A report on the potential impacts of devolution on managing flood impacts is brought to the April Meeting of the Board. 2. The Partnership Board shares any intelligence with their Chairman at the Partnership Board meeting on: Deliverability of the regional investment programmes. Any changes to local funding requested The report proposed a further issue for the Board’s consideration regarding keeping the RFCCs sighted of Essex schemes not seeking FDGiA for visibility of numbers of properties protected.
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