AGENDA CITY COUNCIL MONONA PUBLIC LIBRARY MUNICIPAL ROOM 1000 NICHOLS ROAD MONDAY, MAY 15, 2017 7:30 P.M. A. Call to Order. B. R

AGENDA

CITY COUNCIL MONONA PUBLIC LIBRARY MUNICIPAL ROOM 1000 NICHOLS ROAD MONDAY, MAY 15, 2017 7:30 P.M.

A. Call to Order.

B. Roll Call and Pledge of Allegiance.

C. Approval of Minutes from May 1, 2017.

D. Appearances.

E. Public Hearing. (None)

F. Consent Agenda.

1. Approval of Renewal Applications for 2017/2018 Operator Licenses: a. Sharon L. Cnare, Ken’s Meats & Deli b. Kelly J. Regge, Ken’s Meats & Deli c. Stephanie Statz, Ken’s Meats & Deli d. Alesha A. Krengel, O’Connell’s Liquor e. Daniel P. O’Brien, O’Connell’s Liquor f. Alissa C. Fiscus, The Pizza Oven g. Austen R. Williams, The Pizza Oven h. Roberta J. Leen, Tower Inn

2. Approval of Application for 2017/2019 Operator License: a. Samantha M. Zastrow, Buffalo Wild Wings

3. Approval of Renewal Application for 2017/2019 Operator License: a. Mariah E. Jones, Noodles & Company

G. Council Action Items.

1. Unfinished Business.

a. Consideration of Resolution 17-5-2178 Award of Bid for 2017 Street Resurfacing Project (Public Works Committee).

b. Consideration of Resolution 17-5-2179 Approval of Bird City Wisconsin Application (Alders Wood and Speight).

c. Consideration of Resolution 17-5-2180 Appointing an Interim Alderperson (Mayor O’Connor).

New Business.

* a. Consideration of Resolution 17-5-2181 Allowing Beer Sales by Parks and Recreation Staff During Special Events (Parks & Recreation Board).

* b. Consideration of Resolution 17-5-2182 Authorizing the Redemption of General Obligation Refunding Bonds, Dated March 1, 2007 (Finance Director).

* c. Consideration of Ordinance 5-17-687 Relating to Confidentiality of Income and Expense Records (City Clerk).

H. Reports of Committees, Commissions, Boards, Mayor, City Administrator, City Attorney, and Department Managers.

1. Agendas, Supporting Documents, and Minutes are Available on the Monona Web Page – www.mymonona.com.

I. Appointments.

1. To the License Review Committee (effective immediately–April 30, 2019): a. John Klinzing b. Jim Pflasterer

2. To the Public Safety Committee (effective immediately–April 30, 2020): a. Linda Hoelzel b Larry Reed

3. To the Police and Fire Commission (effective immediately–April 30, 2022): a. Steve Bryzynski

4. To the Senior Citizens’ Commission (effective immediately–April 30, 2020): a. Gwen Feit b. Peggy McDonald

5. To the Parks & Recreation Board: a. Pat Howell (effective immediately–April 30, 2020) b. Jeff Hinz (effective immediately–April 30, 2020) c. Jennifer Kahl (effective immediately–April 30, 2020) d. Greg Anderson (effective immediately–April 30, 2020) e. Karen Turino (effective immediately–April 30, 2018)

6. To the Public Works Committee: a. Jeff Besch ((effective immediately–April 30, 2019)

J. Swearing In of Newly Appointed Alderperson.

K. Adjournment.

NOTE: Upon reasonable notice, the City of Monona will accommodate the needs of disabled individuals through auxiliary aids or services. For additional information or to request this service, contact Joan Andrusz at (608) 222-2525 (not a TDD telephone number) Fax: (608) 222-9225 or through the City Police Department TDD telephone number 441-0399. The public is notified that any final action taken at a previous meeting may be reconsidered pursuant to the City of Monona ordinances. A suspension of the rules may allow for final action to be taken on an item of New Business. It is possible that members of and a possible quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information or speak about a subject over which they have decision-making responsibility. Any governmental body at the above stated meeting will take no action other than the governmental body specifically referred to above in this notice. POSTED May 11, 2017 on the City Hall, Library, and Community Center bulletin boards and on the City of Monona’s website mymonona.com.

S:\City Council\AGENDAS\AGENDA Council 5-15-17.doc

MONONA CITY COUNCIL MINUTES May 1, 2017

The regular meeting of the Monona City Council was called to order by Mayor O’Connor at 7:32 p.m.

Present: Mayor Mary K. O’Connor, Alderpersons Andrew Kitslaar, Brian Holmquist, Doug Wood, Chad Speight, and Nancy Moore

Excused: Mayor Robert Miller

Also Present: City Administrator April Little, City Attorney William Cole, Public Works Director Dan Stephany, Satya Rhodes-Conway from COWS, and City Clerk Joan Andrusz

ROLL CALL AND PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES

A motion by Alder Speight, seconded by Alder Kitslaar to approve the Minutes of the April 17, 2017 City Council and April 18, 2017 Organizational meetings, was carried.

APPEARANCES

Peter McKeever, 6302 Southern Circle appeared before the Council and spoke in support of the Bird City Wisconsin effort.

PUBLIC HEARING

There was no Public Hearing.

CONSENT AGENDA

A motion by Alder Wood, seconded by Alder Speight to approve the following, was carried:

1. Applications for 2017/2018 Operator Licenses: a. Cheryl Efferding, Pick n’ Save b. Vicky L. Esser, Pick n’ Save c. Sonya Green, Pick n’ Save d. Crystal M. O’Kroley, Pick n’ Save e. Justin T. Paskey, Pick n’ Save f. Katherine L. Rickman, Pick n’ Save

2. Renewal Applications for 2017/2018 Operator Licenses: a. Mitchell A. Anderson, Fraboni’s Italian Specialties b. Jane E. Baldwin, Ken’s Meats & Deli c. Christine M. Boreen, Ken’s Meats & Deli d. Alexander J. Burger, Ken’s Meats & Deli e. Marcia R. Ketchum, Ken’s Meats & Deli f. Peggy L. Michaelis, Ken’s Meats & Deli g. Nancy J. Ness, Ken’s Meats & Deli h. Dawn M. Cline, Pick n’ Save

MONONA CITY COUNCIL May 1, 2017 4 Page 2

i. Diane M. Gile, Treysta on the Water

3. Applications for 2016/2018 Operator Licenses: a. Mara E. Floeter, Buffalo Wild Wings b. Justin H. Cunningham, PDQ Food Store c. Derek J. Woodford, PDQ Food Store

4. Application for 2017/2019 Operator Licenses: a. Macy M. Kampmeier, Shopko b. Lorie A. Reamer, Tobacco Outlet

5. Renewal Applications for 2017/2019 Operator Licenses: a. Cindy L. Olson, Bridge Lounge b. Bennett Q. Fraboni, Fraboni’s Italian Specialties c. Barbara B. Hicks, Monona Garden Family Restaurant d. Nedzmi Semovski, Monona Garden Family Restaurant e. Kevin G. Schaefer, The Tasting Room f. Susan C. Deon, Tobacco Outlet g. Kristin L. Krebs , Tobacco Outlet h. Rebecca L. Minor, Tobacco Outlet i. Melinda E. Smith, Tobacco Outlet j. Angela K. Mauer, Tower Inn k. Mary S. Conklin, Village Lanes l. Robert J. Cross, Waypoint Public House

6. Application for Temporary Operator License: a. Samuel W. Blahnik, Immaculate Heart of Mary Church

UNFINISHED BUSINESS

Ms. Rhodes-Conway projected and a reviewed a slide presentation regarding the COWS and Legacy Community Alliance for Health organizations. The goal is to have current and future Council decisions include the health impact of an action or policy much like the consideration of sustainability. Two days of free, non-project specific training and stipends are provided for five staff members and then a project is chosen. A new project is not required; knowledge gained could be applied to a current policy. UW experts are available for consultation. City Administrator Little reported the staff to be trained would be those who worked on the UniverCity Year. Outcomes of that program are unknown now but will be soon and a targeted project will be built upon with this effort.

Alder Holmquist stated the UniverCity project was a conceptual effort versus action but this is more tangible and straightforward. He questioned why Green Tier Legacy communities were chosen and whether they were already considering health in their decisions. Ms. Rhodes-Conway responded the UW Hospital requires partners of a pre-existing entity to participate. Almost all members will sign on. Many had added health as a concern but didn’t know how to address that outside of the Public Health Department.

Alder Moore questioned the staff’s level of enthusiasm. City Administrator Little responded training will clarify the process but this may be a continuation of the UniverCity project and may help on something that is planned to be worked on anyway. Alder Wood reported he attended three UniverCity presentations and some projects and reports are much closer to being able to be implemented; it will be

MONONA CITY COUNCIL May 1, 2017 5 Page 3

much easier to see the outcome when reports are presented. Alder Speight reported the City needs to act; it is demoralizing to staff if great things are talked about but not done. He wants to move forward.

A motion by Alder Speight, seconded by Alder Kitslaar to approve Resolution No. 17-4-2172 Approving a Collaboration Agreement Between Legacy Community Alliance for Health and the City of Monona, was carried.

City Administrator Little reviewed the League of Wisconsin Municipalities’ Legislative effort to stop the use of “dark store theory” valuation to shift the property tax burden from big box stores to homeowners. There is also an effort to overturn the Walgreens decision. Alder Kitslaar reported Senator Mark Miller and Representative Jimmy Anderson are in support of the League’s effort.

A motion by Alder Kitslaar, seconded by Alder Speight to approve Resolution No. 17-4-2171 Approving a Resolution Recommending the Amendment of Provisions that Shift a Greater Property Tax Burden from Commercial to Residential Homeowners, was carried.

NEW BUSINESS

The following was moved forward in the Agenda to accommodate staff.

Public Works Director Stephany provided information on Resolution 17-5-2178 Award of Bid for 2017 Street Resurfacing Project. This will be reviewed by the Public Works Committee on May 3. Four bids were received on April 20 with the low bidder recommended. Two of the streets involved, Sylvan Lane and Wallace Avenue, are on the long-range reconstruction plan 10+ years in the future but need repairs now. The third street in the project is Oak Court. Manhole repair is included. Leftover funds will be used for centerline painting, crack filling, and other street work.

Presentations by Applicants for Interim Alderperson Position. It was reported that three individuals have withdrawn their applications: Carolyn Bennett, Anna Gouker, and Chris Walker. Applicants were allowed five minutes to speak followed by member’s questions. Alder Kitslaar asked each why they didn’t run for office this spring and which committees they are most interested in. He stated a common thread of City Council service is the time commitment. He urges those not chosen to pursue committee service.

Mark Buffat provided information on his history as a Monona resident whose children participated in many programs. He now has the time and energy to give back to the City. He reviewed current developments and initiatives of the Council and stated he wants to be part of planning for the City’s future. Work conflicts caused him to miss the nomination deadline and he would run for re-election if chosen. He is interested in Community Media, Sustainability, Plan Commission, Parks & Recreation, and the Library Board, though that may be a conflict as his wife works at the Library. Alder Moore asked what he sees as challenges and opportunities. Mr. Buffet responded challenges include the Riverfront development and housing. Opportunities exist in the San Damiano property, safety issues, and the wonderful UniverCity projects.

Molly Grupe complimented the City’s efforts for young and old residents at individual levels. She reviewed her current volunteer service. She had planned to serve on committees this year and to run for office in 2018 but this opportunity arose. She is interested in the Facility and Community Media Committees and Senior Citizens Commission. She would like to bridge the gap between young and old residents.

MONONA CITY COUNCIL May 1, 2017 6 Page 4

Robert Hyatt stated Monona is a great City which faces challenges to remain an independent entity, provide full services, and remain affordable. He reviewed his construction work experience and family history of political involvement. He is retired, has time, and will do whatever the City needs, will do what others don’t want to do, and is a fast learner even without formal education. He did not run for office because he dislikes fund raising. This opportunity came at the right time as he is losing interest in his current sports writing. If chosen, he will only run for re-election if no one else does. He is interested in all committees but in particular Parks & Recreation; he will serve wherever needed.

Jennifer Kuhr reported she is relatively new to the City, came here for the schools, and loves it. She reviewed her work history. She is excited by the Riverfront and UniverCity projects. She is from a large community and has dealt with neighborhood problems. She had intended to run for office but missed the nomination deadline. She has applied to serve on committees. Public Safety and Plan Commissions are of interest. She is interested in urban planning; building community without the high cost of sidewalks, for example. She is aware that Police and Fire Departments face Act 10 challenges.

Kristie Schilling presented via video reviewing her work history. She has small town ideals with a progressive slant. She is impressed by the services provided by the City. In her job she encourages businesses to open or move here and wants to serve as a bridge between businesses and the community. She is a creative problem-solver with unlimited ideas. Environment, education, and equality are her focuses. A one-year term requires the ability to “hit the ground running”. She is familiar with TIFs and the Riverfront redevelopment area.

Alder Speight asked the remaining applicants what one thing they wanted to accomplish in their one year as Alderperson. He asked the previous applicants to email him the answer to this question.

Brad Schweiger moved from Chicago and was drawn to Monona by the schools and proximity to a larger city. He wants to give back to communities he has served as an attorney. He learned the City’s history from his neighbors and wants to help move it forward. He has experience with budgets and can help people make tough decisions. Balancing business development versus maintaining a family-friendly community should be a focus going forward. He has worked on political campaigns and has always considered running for office. He planned to in 2018 but this opportunity arose. Sustainability Committee and Plan Commission are preferred. The City has good plans in place for environmental management. He would like to take the UniverCity project to protect the lakes.

Kelly Slack grew up in Monona and returned for the family business. Her children have grown and her MESBA officer term ends so she has time to serve. She is the current coordinator of the Memorial Day Parade. She wants to do less in the business world and more in the community world. Her children and elderly parents provide a perspective across all ages. She had hoped to run for office at some point. She is interested in the Parks & Recreation Committee. She would learn processes and help the City maintain its identity and bring in good businesses. The City currently blends into Madison; she would like to sell Monona’s value over Madison’s.

Kathy Thomas reviewed her history in the City, volunteer service, and service on various committees. She can “hit the ground running” with her past City Council and work experience. Monona is a special place and she feels a responsibility to “pay it forward” to keep it special. It is not easy to appoint an interim Alderperson and she is excited to see young people wanting to get involved. She is running because her core value is public service and there is no time for a person to understand the position in one year. She will not run in the future; she thinks interim service gives that Alder a “leg up” in the election. Any committee appointment is fine for her; she has served on most of them. She is anxious about the Riverfront development and thinks that is key to the City.

MONONA CITY COUNCIL May 1, 2017 7 Page 5

Mayor O’Connor asked City Attorney Cole what the Council is required to do next in this process. City Attorney Cole responded no process is required by statute; the Council chooses the method but a majority – at least three members – needs to agree on one applicant. Alder Wood stated he is surprised by the number of applicants and wants to reduce it to three or four to consider for the next meeting. It is now down to eight; he doesn’t feel the need to reduce that tonight. The process of nominations will accomplish that reduction. They are all great, impressive applicants.

Alder Holmquist this was a wonderful exercise with lots of people with lots to contribute. He looks forward to seeing them in committee service. Those with the intention of running for office less than a year from now is of concern. Alder Speight is impressed and proud that there are so many residents interested in serving. He has run in many uncontested elections and wants to see lots of candidates at future elections. He wants to see them out in December with nomination papers. $1,000 to $1,500 can be easily raised for yard signs and mailings. Alder Kitslaar doesn’t agree that it makes it easier for an incumbent to run for office. Alder Moore stated it’s terrific to see this involvement especially the younger people. Members agree to stay with the previously approved timeline.

City Attorney Cole stated each Alder has the right but not the obligation to nominate an applicant. This requires a second and the second can also nominate an applicant. Requiring a second reduces the event of having five Alders with five nominations. If a majority is reached at the first vote, that applicant wins. If not, first round winners go to a second round. Nominees can contact Alders in the interim. If there are three nominees and no winner, 2-1-1-1, the nominee with two votes goes against the winner of the vote for the other three. In case of a deadlock the Mayor is allowed to break a tie, so the voting could go to a further round. The Mayor could be allowed to vote right away but that is not the Mayor’s usual process.

Alder Wood stated this should be the Council’s decision. There should be three rounds by just the Alders before the Mayor votes if needed.

A motion by Alder Wood, seconded by Alder Speight to follow the following procedure for Action on Final Candidates for Appointment of Interim Alderperson, was carried:

• Each nomination requires a second • Each Alderperson is allowed one nomination and one second • The Council will vote on all nominations • If no nominee gets a majority of the votes another round of voting takes place • The first and second nominees with the most votes advance to the next round • In the event of a 2-1-1-1 tie, the nominee with two votes advances and the nominees with one vote each are voted on • The nominee with the most votes of that vote advances to the final vote • Voting continues until one of the two nominees with the most votes in previous rounds receives a majority

City Administrator Little reported there are other committee openings and urges applicants to consider service on lesser-known committees. In addition, the election process is not that daunting. Mayor O’Connor reported she was stunned by the number of applications, and thanks them all. She also thanks Alder Wood for sharing with the Council the list of questions he had for candidates.

Alder Wood provided information on Resolution 17-5-2179 Approval of Bird City Wisconsin Application. Mr. McKeever did most of the work on this application. There are five different categories of activity needed and the City is already doing most of these. Alder Kitslaar questioned the issue of not

MONONA CITY COUNCIL May 1, 2017 8 Page 6

allowing cats to run free. Alder Wood responded this law is already in place so that criterion is already met.

REPORTS

Members announced upcoming committee meeting dates and times.

Alder Wood encourages attendance at UniverCity report meetings.

Alder Kitslaar reported there is a Library Board opening.

City Clerk Andrusz reported the License Review Committee will review all alcohol licenses at its May 9 meeting.

City Attorney Cole announced that today is Law Day in the United States.

City Administrator Little reported the Administration office remodeling is complete and thanks Project Coordinator Brad Bruun for his extensive work on this project. There is a UniverCity presentation on Wednesday and a DCCVA event the same night. The Save the Lakes breakfast is Wednesday morning.

Mayor O’Connor thanks City staff for their patience during the remodeling project. The Bray facility study will be reviewed in June.

APPOINTMENTS

There were no Appointments.

ADJOURNMENT

A motion by Alder Moore, seconded by Alder Wood to adjourn, was carried. (10:00 p.m.)

Joan Andrusz City Clerk 9

Resolution No. 17-5-2178 Monona Common Council

AWARD OF BID FOR 2017 STREET RESURFACING PROJECT

WHEREAS, the Capital Improvements Plan includes a program for repair and maintenance of streets, with such program consisting of mill and overlay improvements; and,

WHEREAS, the 2017 Capital Budget includes $300,000 to complete street improvements such as mill and overlay to various City streets as identified in the Project Manual; and,

WHEREAS, the Director of Public Works received bids on April 20, 2017 from four contractors for the construction of the aforementioned mill and overlay improvements and prepared a bid tabulation; and,

WHEREAS, Tri County Paving Inc. provided the low bid in the amount of $93,218.44; and,

WHEREAS, the Public Works Committee reviewed the bid tabulation at the May 3, 2017 meeting and has recommended the award of bid for the construction of the mill and overlay improvements to Tri County Paving Inc. in the amount of $93,218.44.

NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Monona, Dane County, Wisconsin, that the contract to perform the work as described in the contract documents and recommended by the Public Works Committee for the 2017 Road Improvement Program be awarded to Tri County Paving, Inc. in the amount of $93,218.44, and the Director of Public Works is authorized to administer the execution of said contract.

Adopted this ______day of ______2017.

BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN

Mary K. O’Connor Mayor

ATTEST: Joan Andrusz City Clerk

Approval Recommended By: Public Works Committee – 5/3/17

Council Action: Date Introduced: 5-1-17 Date Approved: _____ Date Disapproved: _____ 10 City of Monona  Original ______Update Substitute No. ______POLICY AND FISCAL NOTE Resolution No. 17-5-2178 Ordinance Amendment No. ______Title: Award of Bid for 2017 Resurfacing Project

Policy Analysis Statement: Brief Description Of Proposal: Award of Bid for the 2017 Resurfacing Project to Tri County Paving Inc. in the amount of $93,218.44.

Tri County Paving Inc. will complete mill & overlay to City streets, as identified in the project manual. The bid includes work for extra depth milling, and manhole adjustment, as needed.

Current Policy Or Practice: This work will be allocated to the 2017 Capital Budget, Street Repair & Maintenance Program, and Annual Sewer Repair account.

Impact Of Adopting Proposal: Street Repair Capital Budget Funding: $300,000 Micro Surfacing Bid Amount: $128,172.52 Mill & Overlay Maintenance Amount: $89,090.44 ($93,218.44 - $4,128 allocated to Annual Sewer Repair account in capital budget) Femrite Drive Street Concrete Repair: $30,000 Balance:$82,737.04

2017 Remaining Work: Infra-red heat repair and possibly center line dash on Winnequah Road.

Fiscal Estimate: Fiscal Effect (check/circle all that apply) Budget Effect:  No fiscal effect  Expenditure authorized in budget ___ Creates new expenditure account ___ No change to budget required ___ Creates new revenue account ___ Expenditure not authorized in budget Increases expenditures ___ Budget amendment required ___ Increases revenues Vote Required: ___ Increases/decreases fund balance ______Fund  Majority ___Two-Thirds

Narrative/assumptions About Long Range Fiscal Effect:

Expenditure/Revenue Changes: Budget Amendment No. ______No Budget Amendment Required ___X____ Budget Amended Account Number Account Name Prior to Debit Credit Budget Change Fund CC Account Object 400 57 57330 903 Street Repair & Maintenance Program $300,000 $300,000 400 57 57330 916 Annual Sewer Repair $25,000 $25,000

Prepared By: Department: Public Works Prepared By: Daniel Stephany, Dir Public Works Date: April 25, 2017 Reviewed By: Marc Houtakker, Finance Director Date: April 25, 2017

11 Road Resurfacing Project, 2017 400 6006 406 6010 6009 404 402 Jeffrey 6011 Cir 408 6012 6011

410 405 6013 6014 403 6014 6013 407

6015 6016 6100 6015

408 Sethne Ct

6018 6102 6017

406 6101 402 6104 6019 404 Kristi Cir

409 6106 6101

SylvanLn 6100

6105 Gateway Grn 407

405 6108 6103 403 6102 6107

6105

408 6110 6104

406 Woody Ln 404 6107

407 402 6106

6201 405

6200 403 312 6205 310 401 308 6202 306

100 Legend Feet K ResurfacingStreets Date: 3/14/2017 12 Oak Court Road Resurfacing Project, 2017

4408 4423 4420 4500 4502 4506

4509 d 4410 R r o o m id 4424 M 4508 4503 4517

4510 4507

4502 O

u t 4511 l 4519 o o 4514 k S

t 4504 4504

4515 4507 4600 Oak Ct 4508 4601 4507

4600 4604 4603 4601

4602 4605 4606 4603 4604 4602

4609 d R

4605 s e 4604 r c

4610 A 4606 e r o h

4611 S 4606

4612 509 4612 411

W Dean Ave

512 508 504 4701 410 408

Legend 50 K Resurfacing Streets Feet Date: 3/24/2017 13 Wallace Avenue Road Resurfacing Project, 2017

4320 4405 4403 4400 4402 4324 4403 4407 4405 4404 4404 4402 4409 4405

4411 4406 4406 4411 4413 4411 4409 4408 d 4415 R 4408 s re 4410 c 4410 4417 A 4411 re 4410 o h 4411 4411 S 4412 4419 4413 Lofty Ave 4501 4412 4501 206 4500 4501 4418 200 4412 4420 4502 4502 4503 4503 4414 4505 4500 4504 4505 4504 4505

4507 4502 4506 4507 4506 4507 4507 4509 4504 4508 4509 4508 Gordon Ave Gordon 4509 4511 4506 4506 4510 4511 4510 4511 4508 4513 4512 4513 4512

4510 Ave Wallace 4513 4514 4510 4515 4514 4515 4512 4517 Springhaven Ave 4600 4601 4601 4601 4600 4514 4601

4603 Schofield St 4602 4603 4603 4516 4602 4603 4603 4518 4605 4604 4605 4605 4604 4605 4600 4605 4607 4608 4607 4609 4606 4602 4609 4610 4609 4608 4611 4711

407 303 301 401 305 207 205 203 201

W Dean Ave 404 402

Legend 100 K Resurfacing Streets Feet Date: 3/24/2017 14

Bids Received: 11:00 am City of Monona April 20, 2017 5211 Schluter Rd. Monona, WI 53716

2017 Street Resurfacing Project Project MOPW-04-17 City of Monona, WI

Bid Tabulation Summary

Bid Bond or Addenda Bidder and Address Computed Bid Total Guarantee Acknowledged Frank Bros. Inc 2501 Morse Street 5% N/A $95,535.85 Janesville, WI 53545 Wolf Paving 5423 Reiner Road 5% N/A $99,822.90 Sun Prairie, WI 53590 Payne & Dolan Inc. 6295 Lacy Road 5% N/A $109,496.50 Fitchburg, WI 53593 Tri County Paving Inc. PO Box 394 5% N/A $93,218.44 DeForest, WI 53532

Reviewed By: Dan Stephany, Director of Public Works, City of Monona 15

City of Monona Department of Public Works Project Name: 2017 Street Resurfacing Project - MOPW-04-17 Owner: City of Monona Public Works Bid Tabulation Bid Opening Location: Monona City Hall Bid Opening Date: 4/20/2017 Bid Opening Time: 11:00 am

Tri County Paving Inc. Frank Bros. Inc. Wolf Paving Payne & Dolan Inc.

Bid item Specification Contract Unit Description Units Bid Price Unit Price Bid Price Unit Price Bid Price Unit Price Bid Price Ref. No. Item No. Quantity Price Sylvan Lane – 6013 Sylvan Ln. to 6201 Sylvan Ln. 1 SPV.4000 Mill & Overlay 1 ½ inch SY 2,578 $8.83 $22,763.74 $9.00 $23,202.00 $7.15 $18,432.70 $8.25 $21,268.50 Additional Milling 1 inch 2 SPV.5000 SY 258 $12.18 $3,142.44 $8.00 $2,064.00 $13.00 $3,354.00 $16.00 $4,128.00 (Undistributed 10%) 3 SPV.6000 Replace Riser Rings, Casting EACH 3 $376.00 $1,128.00 $1,300.00 $3,900.00 $2,350.00 $7,050.00 $2,096.00 $6,288.00 4 SPV.7000 Adjusting Manhole EACH 3 $234.00 $702.00 $300.00 $900.00 $1,350.00 $4,050.00 $1,198.00 $3,594.00 TOTAL BASE BID $27,736.18 $30,066.00 $32,886.70 $35,278.50 Wallace Avenue – Dean Ave. to Shore Acres Rd. 1 SPV.4000 Mill & Overlay 1 ½ inch SY 4,316 $8.83 $38,110.28 $8.75 $37,765.00 $7.15 $30,859.40 $8.25 $35,607.00 Additional Milling 1 inch 2 SPV.5000 SY 432 $12.18 $5,261.76 $7.50 $3,240.00 $13.00 $5,616.00 $16.00 $6,912.00 (Undistributed 10%) 3 SPV.6000 Replace Riser Rings, Casting EACH 2 $376.00 $752.00 $1,200.00 $2,400.00 $2,350.00 $4,700.00 $2,096.00 $4,192.00 4 SPV.7000 Adjusting Manhole EACH 3 $234.00 $702.00 $300.00 $900.00 $1,350.00 $4,050.00 $1,198.00 $3,594.00 TOTAL BASE BID $44,826.04 $44,305.00 $45,225.40 $50,305.00 Oak Court – Dean Ave. to Outlook St. 1 SPV.4000 Mill & Overlay 1 ½ inch SY 1,972 $8.83 $17,412.76 $9.30 $18,339.60 $7.15 $14,099.80 $8.25 $16,269.00 Additional Milling 1 inch 2 SPV.5000 SY 197 $12.18 $2,399.46 $8.25 $1,625.25 $13.00 $2,561.00 $16.00 $3,152.00 (Undistributed 10%) 3 SPV.6000 Replace Riser Rings, Casting EACH 1 $376.00 $376.00 $600.00 $600.00 $2,350.00 $2,350.00 $2,096.00 $2,096.00 4 SPV.7000 Adjusting Manhole EACH 2 $234.00 $468.00 $300.00 $600.00 $1,350.00 $2,700.00 $1,198.00 $2,396.00 TOTAL BASE BID $20,656.22 $21,164.85 $21,710.80 $23,913.00 TOTAL BID PRICE $93,218.44 $95,535.85 $99,822.90 $109,496.50

Reviewed By: Daniel J. Stephany – Director DPW 16

Resolution No. 17-5-2179 Monona Common Council

APPROVAL OF BIRD CITY WISCONSIN APPLICATION

WHEREAS, the 2017 Operating Budget includes $500 to apply for the City of Monona to receive recognition as a Bird City Wisconsin; and,

WHEREAS, with citizen assistance, the City of Monona has prepared the application required by Bird City Wisconsin; and,

WHEREAS, over 100 Wisconsin communities have received recognition as Bird City Wisconsin; and,

WHEREAS, recognition as Bird City Wisconsin reflects the values of the Monona community for environmental conservation, recognizes our successes and promotes strategies for coordinated, far- reaching, bird-centered conservation activities going forward and helps sustain healthy, functioning natural systems in our community.

NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Monona, Dane County, Wisconsin, that the City of Monona shall submit the completed application for Bird City Wisconsin recognition with the required application fee of $100.

Adopted this ______day of ______2017.

BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN

______Mary K. O’Connor Mayor

ATTEST: ______Joan Andrusz City Clerk

Requested By: Alders Wood and Speight

Council Action: Date Introduced: 5-1-17 Date Approved: ______Date Disapproved: ______17 Bird City Wisconsin Initial Application for Recognition Instructions

1) Please complete the Preamble and Basic Requirements. 2) Submission instructions, fees, and dates: a. As a conservation organization we have a strong preference for electronic applications when possible. Please email your completed application to [email protected] with the subject line “New Application: (name of your community)”. b. If you are unable to submit an electronic application (or can only submit a partial electronic application), please mail the relevant documents to: New Application (name of your community) Bird City Wisconsin 1111 E. Brown Deer Rd. Bayside, WI 53217 c. FEES: There is a nonrefundable application fee of $100. Please make your check payable to “Milwaukee Audubon Society” AND write “Bird City” on the memo line. Mail checks to the address in 2b above. If you submit a hard copy of your application please include your payment in the same letter if possible. d. DATES: There are three application deadlines: March 1, July 1, and November 1.

What Comes with Your Bird City Recognition?

Bird City Wisconsin celebrates your initial recognition as a Bird City by providing you with:

 Two 22” x 25” street signs with the Bird City Wisconsin emblem  A 3’ x 5’ all-weather Bird City Wisconsin flag that can be flown at a prominent civic location  A recognition plaque suitable for display at the municipal center  A special page on Bird City’s website devoted to your community’s bird conservation achievements  An electronic Bird City Wisconsin logo/emblem that can be used on appropriate municipal web sites and printed materials, as well as the web sites of partner organizations and local businesses  Press releases to appropriate media

Preamble

As ______(title - e.g. mayor, parks director, etc.) of the village/city/town/county of ______, Wisconsin, I am applying for official recognition as a Bird City Wisconsin, having achieved the criteria set forth by the Bird City Wisconsin organization. Our community has met at least 7 of the 22 criteria below, including 3 from Category One and 1 from each of the other 4 categories, including enactment of an annual resolution recognizing International Migratory Bird Day.

18 Basic Requirements Instructions: 1) Your community must meet a total of 7 (or more) of the 22 criteria below, with at least 3 from Category One (Creation and Protection of Habitat) and at least 1 from each of the other categories 2) Check the criteria that your community has met 3) For each criterion that your community has met: a. Attach appropriate documentation b. Provide a brief narrative containing a description of your community’s action(s) c. NOTE: If your community meets a criteria using the “Other” category your narrative will be especially important 4) Provide the requested information at the end of this form and sign and date your application

Category 1: Creation and Protection of Habitat

 A. Demonstrate with an attachment that your community is in compliance with Wisconsin's "Smart Growth" law for land use planning and resource management.  B. Attach a summary of bird monitoring results and/or other data obtained from researchers or local volunteers in the local park system.  C. Attach ordinance or other evidence that existing bird habitat has legal protection.  D. Document that current community planning seeks to provide additional bird habitat.  E. Attach a copy of local ordinance to demonstrate that the community does not restrict "wild" or natural lawns and landscaping.  F. Show how the community offers the public information on control and removal of invasive species.  G. Attach a state publication showing that the community contains a segment of the Great Wisconsin Birding and Nature Trail or a designated Important Bird Area.  H. Demonstrate through public documents or publicity that the local Chamber of Commerce (or a similar group) takes an active role in the planning process for protecting and enlarging favorable bird habitat.  I. OTHER: Demonstrate in an attached narrative. Category 2: Participation in Programs Promoting Effective Community Forest Management  A. Enclose a copy of the “Tree City, USA” award if your community participates in this program.  B. OTHER: Demonstrate in an attached narrative. Category 3: Limiting or Removing Hazards to Birds

 A. Attach evidence or provide community web link if your community has an educational program to control free-roaming cats and/or actively publicizes the "Cats Indoors!" program.  B. Demonstrate that your community provides property owners with information on how to protect birds from window-strikes.  C. OTHER: Demonstrate in an attached narrative. 2

19 Category 4: Public Education

 A. Demonstrate that schools in your community participate in Flying WILD, helping ensure that the nation’s students are knowledgeable about the conservation needs of migratory and other birds.  B. Attach newsletter or web links to show how your community provides information to property owners on methods to create and enhance backyard habitat for birds.  C. Provide web links your community offers to other organizations with information on backyard habitat programs.  D. Demonstrate that your community is represented in at least one bird monitoring program such as the Christmas Bird Count, Great Backyard Bird Count, or Swift Night Out.  E. Demonstrate that your community sponsors an annual bird festival.  F. Illustrate how your community has a program that involves schools, garden clubs, or other organizations in bird conservation activities.  G. OTHER: Demonstrate in an attached narrative.

Category 5: Community Celebration of International Migratory Bird Day

 Attach a copy of both your community's official resolution recognizing IMBD and either a copy of a program or plans for your local IMBD celebration. A sample resolution can be found on our website (see the bottom of the page).

______Signature Title Date

Please update your contact information for the two parks, forestry, environmental, or other community officials who are the best follow-up contacts to deal with questions regarding this application.

Name: ______Title: ______

Address: ______City, Zip: ______

Phone Number: ______E-mail: ______

Name: ______Title: ______

Address: ______City, Zip: ______

Phone Number: ______E-mail: ______

Conservation projects benefit from strong partnerships. Please identify your community partners, including a contact person and email for each:

______

Bird City Wisconsin

Initial Application for Recognition – Monona, Wisconsin

Preamble

As Mayor of the City of Monona, Wisconsin, I am applying for official recognition as a Bird City Wisconsin, having achieved the criteria set forth by the Bird City Wisconsin organization. Our community has met at least 7 of the 22 criteria below, including 3 from Category One and 1 from each of the other 4 categories, including enactment of an annual resolution recognizing International Migratory Bird Day.

Category 1: Creation and Protection of Habitat

1.A. See Monona’s Comprehensive Plan, updated in 2016. Monona is in compliance with Wisconsin’s “Smart Growth” Law.

http://mymonona.com/DocumentCenter/View/4590

1.B. Bird monitoring results. Here is the list from the GBBC hike on February 17th at ALNC. 26 Canada Goose 12 Tundra Swan (flyover) 4 Red Tailed Hawk 4 sandhill Crane 8 Downy Woodpecker 2 Hairy Woodpecker 6 Blue Jay 12 American Crow 14 Black Capped Chickadee 5 White-Breasted Nuthatch 4 Dark-eyed Junco 4 House Finch 6 House Sparrow 7 Northern Cardinal 1 Great Horned Owl

4 Herring Gull 8 American Robin 1.C. Bird habitat has legal protection.

See §12-1-1 (b)(8), Monona Code of Ordinances:

(8)Protection of Park Property. a. No person shall kill, injure or disturb or attempt to injure or disturb waterfowl, birds or animals, wild or domestic, within any park, except as permitted by this Chapter. No person shall remove flowers or fruit, wild or cultivated, or break, cut down, trample upon, remove or in any manner injure, deface, write upon or ill use any tree, shrub, flower, flower bed, turf, soil, sand, fountain, ornament, building, structure, apparatus, bench, table, official notice, sign, fence, or other property within any park.

1.D. Additional bird habitat.

It is important to note that Monona is landlocked, surrounded by the city of Madison, Lake Monona, and the Monona Wetland Conservancy. As a practical matter it cannot “add bird habitat”, but it has protected a great deal of important habitat within the city limits.

The city has expended tens of thousands of dollars over the last decade or longer to restore Woodland Park to an oak savanna/woodlot. The city initially commissioned Scott Taylor to prepare a Management Plan for that park which the city has followed closely. A copy of the plan is found here: http://www.mymonona.com/325/Woodland-Park-Plan. Page 13 has particularly relevant detail regarding bird habitat:

Wildlife Habitat Values of Woodland Park

Ecological Interactions with Neighboring Lands

The wildlife habitat value of the Park stems from vegetative composition and structure in the Park itself and from the presence of other natural areas adjacent to the Park. The fields, shrublands, woods and water of the open lands east of the park – those of the Aldo Leopold Nature Center and Edna Taylor Conservation Park – certainly host many populations of insects, birds and mammals, some of whom may partially meet their need for food, cover and space by utilizing the Park. Mammals such as deer, fox, coyotes, raccoons, opossums and skunks or birds such as hawks and owls could nest in one area and forage in the other. The proximity of Woodland Park to other open space lands probably enhances its wildlife habitat value very significantly.

The presence of Woodland Park probably enhances song bird diversity of surrounding neighborhoods since it offers more diversity of food sources and nesting cover than is found in a typical urban setting. Songbirds could use habitats inside and outside of the Park, possibly permitting the coexistence of a greater range of species. Nonetheless, the urban surroundings will probably limit the range of bird species that can inhabit the Park since aggressive birds that thrive in the city, like blue jays and European starlings, could displace less common birds that might otherwise inhabit open oak woods, like red-headed woodpeckers and eastern bluebirds (Ehrlich et al. 1988).

Use by Migratory Birds Woodland Park could be an important stopover site for migratory songbirds during spring and fall migrations. Oak forests would be especially attractive to migrants since oak trees support relatively large numbers of foliage insects that many birds prey on (Ewert & Hamas 1996). The Park could be especially important to migrants in the spring when food sources can be scarce. Even birds that require large tracts of forest to breed could still make use of small tracts like Woodland Park for stopover sites during migration.

Some Key Habitat Components of the Park

1. Standing dead trees, fallen logs and decay cavities in large, old trees. Standing dead trees and decay cavities are used for nesting by many birds and mammals, like woodpeckers, chickadees, raccoons, squirrels and bats. Standing dead trees and fallen logs are readily colonized by insects, which then become a food source for birds and mammals. Fallen logs provide nesting sites for small mammals and cover for salamanders, who seek the cool, moist conditions beneath them.

2. Mast-producing tree species. The acorns produced by oaks are a critical, high-energy food source for white-tailed deer, woodpeckers, squirrels and blue jays. The fleshy fruit produced by the black cherries are an important summer food source for birds. The large oaks will probably continue to produce acorns for many decades, but as the oaks die and are replaced by other species (or are not replaced at all), there will be fewer acorns for wildlife, possibly making winter survival more difficult for some animals. The abundance of black cherries and their fruit will probably increase in coming decades.

3. Layered vegetation. The layered forest vegetation in Natural Community 1, consisting of shrub, sapling, small tree and mature tree layers, creates a diversity of nesting and foraging niches for songbirds and can result in greater songbird diversity than a community with less structure. The presence of dense buckthorn colonies in Unit 1, however, may not benefit bird diversity; some researchers have found that birds nesting in buckthorn may be more vulnerable to predators (Schmidt & Whelen 1999).

1.F. Invasive species control. The Management Plan for Monona’s Woodland Park calls for the removal of invasive species, like garlic mustard and buckthorn. Annual prescribed burns have been done to help eliminate invasive species.

1.I. Other. The city has a long-term lease with the Aldo Leopold Nature Center (http://aldoleopoldnaturecenter.org/) for its use of the 20 or so acres adjacent to

Woodland Park. The city website has links to community organizations, like ALNC. The weekend of February 18-19, 2017, ALNC presented a program called “Owl You Need is Love...and Birds! The organization occasionally has bird programs for the public and also offers bird-themed summer camps and preschool programs.

The City of Monona is located on the Yahara River watershed and includes parks and shoreline natural areas on Lake Monona, the Yahara River, and Upper Mud Lake that provide valuable bird and wildlife habitat. The Monona Wetland Conservancy, designated c. 1992, on the South Beltline welcomes thousands of out of town visitors with a stunning view of this large wetland natural area, and provides critical stopover habitat for thousands of annually migrating birds as well as native habitat for resident Wisconsin birds including keystone species as Bald Eagles and Ospreys. Sandhill Cranes next in the Monona Wetland Conservancy and their calls can be heard at homes in the vicinity.

Aldo Leopold staff and other Madison area FUN Friends of Urban Nature partner groups are collaborating to co-sponsor Bird and Nature Outings at Aldo Leopold and Edna Taylor, making Monona part of the year round regularly scheduled family friendly Bird and Nature Outings program. Informal walks, canoe, and bike outings are led by naturalists and other topic experts who help participants enjoy nature recreation and nature education and connect communities, families, kids and minorities with their nearby urban natural areas.

Category 2: Participation in Programs Promoting Effective Community Forest Management.

Monona is a designated “Tree City”. Certificate is attached.

Category 3: limiting or Removing Hazards to Birds

Monona City Ordinances (http://mymonona.com/DocumentCenter/View/422) Section 7- 6-7 (a)(3) prohibits allowing dogs or cats to roam at large.

Category 4: Public Education

4.D. Monona is included in the annual Audubon Christmas Bird Count. Citizen Science birders record total species and total bird counts every year. Results are posted to Audubon and Cornell Labs eBird and contribute to over 100 years of scientific data on bird populations and the impacts of human activity and other factors on those populations. Birders and other nature recreation enthusiasts also regularly 'flock' to popular Monona natural areas including the large Monona Wetland area and help record Citizen Science data to eBird year-round.

Monona is also included in the annual Sandhill Crane Count. In recent years up to seven birds have been seen. https://www.savingcranes.org/education/annual-midwest- crane-count/ Monona resident Peter McKeever participates in the Crane Count.

Aldo Leopold Nature Center participates in the Great Backyard Bird Count. http://gbbc.birdcount.org/

Every 4th Saturday of the month 10-11:30am Bird and Nature Outings at Aldo Leopold and the adjoining Edna Taylor Park are starting April 2017. The City of Monona offers wonderful Bird City features that welcome birders and help protect habitat including many parks and shoreline natural areas. The large Monona Wetlands preserve on the south beltline welcomes visitors coming from out of town as well as thousands of migratory birds and resident birds that enjoy Lake Monona, Upper Mud Lake and the Yahara river watershed. Monona will be a valuable and important part of Wisconsin Bird City initiatives.

Aldo Leopold staff and other Madison area FUN Friends of Urban Nature partner groups including Madison Audubon and Madison Parks are supporting Monona Bird City status and will help co-sponsor activities including celebrating Monona becoming a Bird City at the annual Madison area Bird and Nature Festival, helping co-sponsor a Monona IMBD activity, and adding regularly scheduled Bird and Nature Outings at Aldo Leopold and Edna Taylor.

Category 5: International Migratory Bird Day

On April 3, 2017, Monona Mayor Bob Miller issued a proclamation declaring May 13, 2017 as International Migratory Bird Day in the city of Monona urging “all citizens to celebrate this observance and to support efforts to protect and conserve migratory birds and their habitats in our community and the world at large.”

Additional:

Long time Monona citizen and Madison Audubon supporter Dorothy Haines is delighted that Monona is joining with other area communities in becoming a Bird City."

Paul Noeldner is a certified Master Naturalist Instructor and Nelson Institute Birding Instructor who helped Madison and Maple Bluff get Bird City certification. Paul also helps facilitate Bird City FUN Friends of Urban Nature group partnership co-sponsored Bird City activities with Madison Parks, Madison Audubon, and Friends of Parks groups. These groups each help sponsor nature recreation, nature education, and nature restoration activities that help meet Bird City goals. And working together as FUN partners the groups also help co-sponsor additional activities that help meet Bird City goals include year round weekly family friendly Bird and Nature Walks in nearby parks and natural areas, the annual Bird and Nature Festival which is part of ongoing Bird City certification, and school, after-school and summer camp bird and nature education programs such as Nature Explorers in cooperation with UW Nelson Institute. Paul will be happy to help Monona with their Bird City application and help to facilitate FUN partner group opportunities for co-sponsoring Bird City activities."

"As the largest Audubon chapter in Wisconsin with over 3,000 members in eight counties, Madison Audubon is a respected leader in bird and habitat conservation issues in the state. Our mission to protect and conserve Wisconsin’s birds and other natural resources can only be carried out with the support of our dedicated members, many of whom are residents of the City of Monona. The board, staff, and membership of Madison Audubon are enthusiastic supporters of the Bird City Wisconsin program and the significant positive impact that it has had for birds and our local communities. Bird City Wisconsin addresses and mitigates many of the major threats to Wisconsin’s amazing bird and wildlife species, a natural heritage that countless citizens in Monona, Dane County, and beyond feel passionately about. Bird City achievement also carries well-earned recognition for participating municipalities throughout the state and provides wonderful opportunities for citizens of all backgrounds to engage with their communities and make them great places to live and work. I hope it is clear how highly we regard the Bird City Wisconsin program and highly encourage an application from the City of Monona. Please let us know how we can be of service in bringing Monona this prestigious and meaningful recognition."

Resolution No. 17-5-2180 Monona Common Council

A RESOLUTION APPOINTING AN INTERIM ALDERPERSON

WHEREAS, Mary O’Connor was elected mayor of the City of Monona on April 4, 2017 which has resulted in the permanent vacancy of her seat on the City Council; and, WHEREAS, it is necessary to appoint an interim alderperson to fulfill the duties of said office until such time as a duly elected successor takes office; and, WHEREAS, applications from interested candidates were solicited, and 11 applications were received; and WHEREAS, candidates made presentations before the City Council on May 1, 2017. NOW, THEREFORE, the Common Council of the City of Monona, Dane County, Wisconsin, hereby resolves that, in accordance with section 17.23(1)(a) of the Wisconsin Statues and section 2-3-41, MCO, ______is hereby appointed as interim alderperson of the Monona Common Council to serve for the residue of the unexpired term. Said individual shall hold all rights and privileges of the office of alderperson and discharge all duties and obligations of same in accordance with Chapter 62 of the Wisconsin Statutes and Title 2 of the Monona Code of Ordinances.

Adopted this ______day of ______2017.

BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN

______Mary K. O’Connor Mayor

ATTEST: ______Joan Andrusz City Clerk

Requested By: Mayor Mary O’Connor

Council Action: Date Introduced: 5-15-17 Date Approved: ______Date Disapproved: ______From: [email protected] To: Mary O"Connor; Leah Kimmell; April Little; Chad Speight; Doug Wood; Brian Holmquist; Andrew Kitslaar; Nancy Moore Subject: Online Form Submittal: Application for Interim Alderperson Appointment Date: Thursday, April 27, 2017 8:57:15 AM

Application for Interim Alderperson Appointment

Thank you for your interest in serving a one-year term as an interim alderperson to fill a vacant seat on the Monona City Council. Please provide the information listed below. All information on this form is public record.

Process for Appointment: Applications must be submitted by noon on Thursday, April 27. Applicants are invited to make a short presentation to the City Council on Monday, May 1. The City Council will vote on the appointment on Monday, May 15.

Name Mark Buffat

Home Address 4912 Wallace Ave.

Email(s)

Phone

Alternate Phone

Employer Monona United Methodist Church

Occupation Caring Coordinator

How long have you 17 years. lived in the City of Monona?

Why are you interested Serving as interim alder would be an opportunity to step up my in serving as an interim civic involvement. The City of Monona has given my family and alderperson? me so much; over the years we have become an integral part of the community. My wife grew up in Monona, and we moved here 17 years ago to raise our children -- now thriving young men. I have grown to love this community, and I welcome this opportunity to give back in a deeper way.

Have you ever served Not yet. on the City Council, or on a City committee, board, or commission?

Do you have any I earned a B.A. in Communication Arts and a B.S. in Education, education or special both from UW-Madison. Throughout my 21-year career as a training which you feel special education teacher, I have participated in a broad range of will help you to fulfill professional development, including yet not limited to, group this appointment? dynamics, communication strategies, problem solving, behavior management, active listening, implicit bias, strategic planning, and coaching. Personally I am committed to being a life-long learner and continue to work at visioning and goal setting.

Do you have any work I have used Robert’s Rules of Order while serving on various experience or other committees, from church committees to Wisconsin Golf Coaches experience which will Association meetings and Big 8 Golf Coaches meetings. I am a be beneficial in retired Special Education case manager and Individual Education carrying out the Plan team chair, 21 years. For 15 years I was the Varsity high school girls team and boys team golf coach -- including Big 8 responsibilities of this conference tournament director, end-of -season coaches appointment? meeting director, coordinator and emcee of team and All-City banquets. Since becoming a member of Monona United Methodist Church 12 years ago, I have served on several committees including Board of Trustees chair, Administrative Council, Finance, Church & Society, and Caring Ministry Team. Currently I am on staff part time as the church’s Caring Coordinator; I coordinate ways in which congregation members can serve and support one another, our neighbor, and our broader community.

Email not displaying correctly? View it in your browser. From: [email protected] To: Mary O"Connor; Leah Kimmell; April Little; Chad Speight; Doug Wood; Brian Holmquist; Andrew Kitslaar; Nancy Moore Subject: Online Form Submittal: Application for Interim Alderperson Appointment Date: Friday, April 21, 2017 4:00:53 PM

Application for Interim Alderperson Appointment

Name Molly Grupe

Home Address 4910 Shore Acres Rd

Email(s)

Phone

Alternate Phone Field not completed.

Employer Waunakee Community School District

Occupation Speech-Language Pathologist

How long have you 4 years lived in the City of Monona?

Why are you interested I made a commitment to myself following the November 2016 in serving as an interim presidential election that I actively would pursue position on the alderperson? Monona City Council; it is my strong belief that more women should be represented at all levels of government, and I care a great deal about actively serving in the community I call home. Additionally, as a young, childless homeowner, I have noticed that this demographic is increasing in number in Monona, and I am interested in representing the interests and enacting policies on behalf of the next generation of Monona residents.

Have you ever served No - but this spring, I actively have been researching/planning to on the City Council, or apply to the Community Media, Parks and Recreation, or Senior on a City committee, Citizen Committee/s in order to work my way up to running for board, or commission? City Council. Do you have any I earned my master's in Communicative Disorders in May 2011 education or special from UW-Madison, and am currently nearing the end of my 6th training which you feel year as a school-based speech-language pathologist in the will help you to fulfill Waunakee Community School District. I have served on the this appointment? Waunakee Teachers Association's Executive Team since 2014 (and have served as an active member in the WTA since 2011). My responsibilities as both a Building Representative, and previously, as the Secretary of the WTA, have included organizing and leading volunteer opportunities, teacher association elections, and political action events; as well as attending WCSD school board meetings and a WEAC Region 6 Representative Assembly.

Do you have any work I previously have volunteered with political campaigns at the experience or other local, state, and federal levels in order to better familiarize myself experience which will with legislative issues and processes. Additionally, I have served be beneficial in as a co-leader of the Bridge Lake Point Waunona Community carrying out the Garden with my husband, Dan, since 2013; this position has involved a significant amount of community organizing and responsibilities of this networking with local organizations and service providers. appointment?

Application for Interim Alderperson Appointment

Name ROBERT HYATT

Home Address 5700 WINNEQUAH TRAIL

Email(s)

Phone

Alternate Phone Field not completed.

Employer Retired

Occupation Retired

How long have you 26 years, 8 months, & 5 days - as of 3 PM on April 20th, 2017. lived in the City of (Today's date.) Monona?

Why are you interested Because it's time I did something to give back to this community in serving as an interim besides sit on the bench & carp about things that go wrong. alderperson? Especially since there is so much about Monona that goes right.

Have you ever served I haven't personally, though my wife, Sandy Hyatt, did briefly on the City Council, or serve on Mass Transit Commission to improve the Monona bus on a City committee, service as a result of being asked to serve by former Mayor board, or commission? Metcalfe.

Do you have any Elected representative of the Student Council, back in my college education or special edumacational days. Multiple semesters of psychology in training which you feel college, as well as a well-rounded and deep education in all will help you to fulfill things science arts,& politics, related. I am well-versed in the use this appointment? of the English language as both a writer and an orator, & have done deep research into multiple issues that required specific and specialized information to determine best outcomes or opinions. My father is the recently-retired Barron County Democratic Party Chairperson & involved me in politics & fund raising since before I was tall enough to wear long pants. I have broken bread or met privately with such notables as; VPs Hubert Humphrey & Fritz Mondale; Sec. of Def. Melvin Laird; WI Governors; Knowles, Lucey, Schreiber, Dreyfus, & Doyle; US Reps. David Obey, Tammy Baldwin & Sen. Russ Feingold; WI Senators Chuck Chvala & Mark Miller; Madison Mayors Paul Soglin & Sue Bauman; Dane Cty. Cir. Ct.Judge Michael Nowakowski WI Assemblyman Tod Ohnstad is a long-time friend (over 45 years). I drop names NOT to impress, but rather to give a general impression of having EXPERIENCE in matters politic & working the levers of power in government, for a VERY long time. This situates me favorably to work on behalf of the City of Monona.

Do you have any work A decade & a half of working on political issues, public outreach, experience or other committee, & volunteer work (Hammer With A Heart, Labor-fest, experience which will etc.) as a member of the Carpenters Local 314 Political Action be beneficial in Committee. Very useful special training, while working for the carrying out the Madison City Assessor's Office, in dealing with venting taxpayers. My 40+ years in the construction business has responsibilities of this endowed me with a very detailed understanding of tax, zoning & appointment? land use, small business, regulatory, financial, & legal issues. I am especially QUITE capable of functioning as an effective advocate in courts (50-1 record in legal cases) government committees, and in matters concerning taxing & permitting authorities. (Municipal Assessor, Building & Engineering departments, IRS, Dept. of Revenue, DNR, etc.)

Application for Interim Alderperson Appointment

Name Jennifer Kuhr

Home Address 6103 Queens Way

Email(s)

Phone

Alternate Phone Field not completed.

Employer University of Wisconsin Madison

Occupation Grants and Contracts Specialist

How long have you 2 years, eight months lived in the City of Monona?

Why are you interested Since we moved to the area I have been looking for ways to in serving as an interim become involved in my new community. I have two children and alderperson? we take advantage of the many parks, the library and the pool. It is these great assets that drew our family to Monona and why we love it here. I feel that being an alder would be a great way to serve my new community, meet my neighbors and protect the amazing resources that Monona has to offer. I know that many of the current alders have been serving for several terms and I think that I could bring an "outsider's" perspective to the table. Monona is a great place to live and with the many redevelopment projects in the works, I believe it is just going to keep getting better.

Have you ever served I have not served on the City Council or City Committee in the on the City Council, or past but served on the Academic Staff Senate while employed at on a City committee, the University of Wisconsin Milwaukee as well as several small board, or commission? sub-committees as part of UW shared governance. I am the Vice President of the newly formed friends of WVMO, though in it's infancy this group is positioned to provide great support to WVMO- what a unique treasure for our community!

Do you have any I have a bachelor's degree in Political Science and Public education or special Administration from the University of Wisconsin Stevens Point. training which you feel will help you to fulfill this appointment?

Do you have any work I've worked in higher education for the last 17 years, spending experience or other the last nine in research administration. This work has put me in experience which will contact with stakeholders from the federal, state and local be beneficial in governments. I have experience negotiating contracts with local carrying out the government agencies which has given me a basic understanding of how local governments operate. responsibilities of this appointment?

Application for Interim Alderperson Appointment

Name Kristie Schilling

Home Address 4502 Gordon Avenue

Email(s)

Phone

Alternate Phone

Employer Monona East Side Business Alliance

Occupation Executive Director

How long have you Since April 2015 lived in the City of Monona?

Why are you interested I see a need for younger people to get involved in serving their in serving as an interim communities. I love this community and have been trying to alderperson? serve on the Plan Commission for sometime without success as I feel I could contribute greatly there with my urban planning education, my design background, and my economic development work experience. I also see a need for another female voice to be present in our council.

Have you ever served I am currently the president of the Monona Business Watch on the City Council, or committee, have served on a couple boards unrelated to on a City committee, Monona, and was heavily involved with the Village of Oregon's board, or commission? downtown revitalization efforts.

Do you have any I have a degree in Geography which encompasses the urban education or special planning department which I feel is incredibly useful when training which you feel contemplating being a representative for a municipality. I also will help you to fulfill owned a graphic design firm and have a minor in fine art which this appointment? can relate in regard to my competent aesthetic sensibility.

Do you have any work Through my profession as executive director of the Monona East experience or other Side Business Alliance, formerly the Monona Chamber of experience which will Commerce, I know many property and business owners in be beneficial in Monona and feel that I'm well equipped to help bridge some gaps carrying out the with the business community and the City. responsibilities of this appointment?

Application for Interim Alderperson Appointment

Name Brad Schweiger

Home Address 5209 Mesa Road

Email(s)

Phone

Alternate Phone

Employer Cordell Cordell

Occupation Attorney

How long have you 3 Years in July lived in the City of Monona?

Why are you interested I am interested in serving as the interim alderperson to help the in serving as an interim city in its goal in developing Monona's economic corridors while alderperson? also maintaining Monona as an attractive place for families to reside.

Have you ever served No. on the City Council, or on a City committee, board, or commission?

Do you have any Yes. I am an Attorney whose primary area is Family Law. In my education or special capacity as a Family Law attorney I need to be able to quickly training which you feel issue spot, understand and parse complex financial issues and problems. I also need to be able to know when and how to reach will help you to fulfill this appointment? compromise and when a stronger hand is necessary to achieve a goal.

Do you have any work I have an understanding of zoning policy and procedure from my experience or other Zoning Law course in law school. experience which will be beneficial in carrying out the responsibilities of this appointment?

Application for Interim Alderperson Appointment

Name Kelly Slack

Home Address 5118 Winnequah Rd

Email(s)

Phone

Alternate Phone Field not completed.

Employer Slack Attack

Occupation VP

How long have you 45 years lived in the City of Monona?

Why are you interested I am interested in serving our community because I can bring a in serving as an interim perspective to the job that includes a view as a parent, business alderperson? person, and long standing resident.

Have you ever served No on the City Council, or on a City committee, board, or commission?

Do you have any I have a bachelor's degree in Recreation Park and Leisure education or special Studies so I am familiar with Park and Rec. I also have been training which you feel working as a marketing professional and event coordinator for 20 will help you to fulfill years. this appointment?

Do you have any work I feel my general knowledge of Monona and Monona history experience or other would aid in this job as well as my abilities to network with experience which will Monona residents. be beneficial in carrying out the responsibilities of this appointment?

Application for Interim Alderperson Appointment

Name Kathy Thomas

Home Address 5903 Winnequah Road

Email(s)

Phone

Alternate Phone Field not completed.

Employer Retired

Occupation N/A

How long have you 48 years lived in the City of Monona?

Why are you interested I believe, that when you move into a community that is special, in serving as an interim you have a responsibility to help maintain the community as a alderperson? special place. My way of giving back has been to serve on the city council and it's many committees for over 30 years. This experience and the knowledge I have gained from it enable me to step seamlessly into this one year position with little or no learning curve. Additionally, there is a school of thought that says it is better to have council appointees to vacant seats be individuals who do intend to run for re-election. This avoids giving someone an advantage over others who may seeking election to this position. My interest is in serving Monona as an interim alderperson and I do not plan to run for re-election.

Have you ever served I have served on the Monona City Council and have served on on the City Council, or most city committees/boards and commissions on a City committee, board, or commission?

Do you have any I have education and work experience in both accounting and education or special business administration. training which you feel will help you to fulfill this appointment?

Do you have any work I worked as an Executive Assistant to the office of the Dane experience or other County Executive and Executive Assistant to the Administrator of experience which will the Division of Children and Family Services at the State be beneficial in Department of Health and Family Services. In these positions, carrying out the my experience included budgeting; public policy; grant administration; legislation liaison and personnel, including hiring, responsibilities of this employee relations and resolving grievances. appointment?

Email not displaying correctly? View it in your browser. 44

Resolution 17-5-2181 Monona Common Council

ALLOWING BEER SALES BY PARKS AND RECREATION STAFF DURING SPECIAL EVENTS

WHEREAS, special events in the parks, including concerts and Food Cart Cinema, are drawing large crowds; and,

WHEREAS, the Parks and Recreation Board has discussed the possibility of a Bier Garten in Winnequah Park as a future improvement; and,

WHEREAS, the Parks and Recreation Board has recommended beer sales during 2017 special events as a trial to a future Bier Garten; and,

WHEREAS, revenue generated from beer sales in 2017 would be used for the purchase of playground equipment at Bridge Road Park; and,

WHEREAS, the Friends of the Monona Senior Center support the idea, and the Parks and Recreation Board unanimously recommended approval at their meeting on February 21, 2017.

WHEREAS, the City cannot issue a license to itself for the sale of fermented malt beverages.

NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Monona, Dane County, Wisconsin, that the Parks and Recreation Department is hereby authorized to sell fermented malt beverages in Winnequah Park during the four (4) scheduled concerts in the park and one (1) scheduled Food Cart Cinema in 2017. Pursuant to Sec. 125.06(6) Wis. Statutes, no license shall be required of said sales. BE IT FURTHER RESOLVED that any sales made under the provisions of this Resolution shall be made only by officers and/or employees of the City of Monona. All such individuals shall be at least 21 years of age; and successfully complete the alcohol awareness course required of licensed Operators and have a police background check prior to engaging in any such sales.

BE IT FURTHER RESOLVED that the City is exempt from the fencing requirements as required per section 7-2-16 of the Monona Code of Ordinances, as recommended by the License Review Committee on May 9, 2017.

Adopted this ______day of ______, 2017.

BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN

Mary K. O’Connor Mayor

ATTEST: Joan Andrusz City Clerk

Requested By: Jake Anderson, Director of Parks & Recreation Approval Recommended By: Parks & Recreation Board – 2/21/17; License Review Committee – 5/9/17 Reviewed By: William S. Cole – 5/11/17 45

MINUTES MONONA PARK AND RECREATION BOARD MONONA LIBRARY MUNICIPAL ROOM 1000 Nichols Rd Monona, WI. 53716 Tuesday, February 21, 2017

The regular meeting of the Park and Recreation Board for the City of Monona was called to order by Chair Chad Speight at 6:36 pm.

Roll Call

Present: Chair Chad Speight, Dan Coyne, Jeff Hinz, Pat Howell, Carol Poole, Parks & Recreation Director Jake Anderson

Absent: Co-Chair Andrew Kitslaar, Jennifer Kahl, Greg Anderson, Karen Turino

Approval of the Minutes

Jeff Hinz made a motion, seconded by Dan Coyne to approve the minutes from January 10 Motion Carried.

Appearances A. Ron Hull/Chuck Howting – Lake Monona Sailing Club Mr. Hull and Mr. Howting gave an overview of the Lake Monona Sailing Club and spoke in support of the proposed facility use agreement.

B. Eric Oldenburg – Monona Grove Youth Football Mr. Oldenburg gave an overview of Monona Grove Youth Football and use of Haukereid Field at Ahuska Park and spoke in support of the proposed facility use agreement.

Unfinished Business A. Bridge Rd Park Site Layout/Playground Discussion/Recommendation Director Anderson shared the updated site layout with probable cost opinion. He stated based on the conceptual layout with the amenities the Parks & Recreation Board would like, would leave the project over budget. He proposed several options including soliciting donations for bricks or certain elements of playground equipment. The board requested to get more information at the next meeting once there is a opinion of probable cost from the engineers. No action was taken at this meeting.

New Business A. Facility Use Agreement Discussion/Recommendation 1. Lake Monona Sailing Club The board asked several questions regarding the pier at Stone Bridge Park, and also requested to allow for earlier installation of the pier. Director Anderson noted he would change language to March 15th or as approved by Parks & Recreation Director Pat Howell made a motion, seconded by Dan Coyne to recommend the Facility Use Agreement with Lake Monona Sailing Club with changes to pier installation start date. Motion carried.

2. Madison Youth Sailing Foundation Anderson noted included in the agreement was a discount to register for MYSF programs for Monona residents. Pat Howell made a motion seconded by Carol Poole to recommend the Facility Use Agreement with Madison Youth Sailing Foundation. Motion carried.

3. Monona Adult Softball Association Discussion was to add language in the agreement for charges for additional cleaning of the facility for 46 repeated violations of picking up trash and cans after permitted events. Jeff Hinz made a motion seconded by Carol Poole to recommend the Facility Use Agreement with Monona Adult Softball Association with changes to violations of the agreement for additional cleaning. Motion Carried.

4. Monona Grove Youth Football Dan Coyne made a motion seconded by Pat Howell to recommend the Facility Use Agreement with Monona Grove Youth Football. Motion Carried.

B. Discussion/Recommendation for Beer Sales at Summer Concerts & Food Cart Cinema Director Anderson brought a proposal to allow city staff to sell beer at Concerts in the Parks & Food Cart Cinema as a fundraiser for the Bridge Rd Playground Project. Anderson noted there is an exemption in the State Statues to allow for beer sales by City employees in public parks. He noted it needed a council resolution for approval, and would work through City Attorney Bill Cole and City Clerk Joan Andrusz for all other applicable rueles. The Parks & Recreation Board was supportive of this proposal Carol Pool made a motion seconded by Jeff Hinz to recommend to City Council to allow Beer Sales at (4) Concerts in the Park and (1) Food Cart Cinema Event this summer. Motion carried.

C. Winter Ice Skating Discussion Director Anderson noted that the existing source of water to flood the lagoon was no longer an option for the next ice skating season. He said there was several options for permanent water source but would require a capital budget amendment for design and construction. The board asked for additional information on lower cost solutions for next year including contracting out flooding services, or pumping the water directly out of the lagoon. Anderson noted he would get information and bring back to a future meeting. No action was taken at this meeting. .

Director’s Report & Questions to Staff from Committee A. Jake Anderson – Parks & Recreation Director (Included in this packet)

Adjournment A motion to adjourn by Pat Howell seconded by Dan Coyne was carried at 8:58 pm. 47

May 10, 2017

Notes from Detective Sergeant Ryan Losby’s conversation with Tom Mann from CVMIC Regarding City Staff Selling Beer in Parks

• The City is not protected and must, most importantly, weigh the balance of possible revenue from sales versus the $37,500 deductible.

• In case of a civil suit where an employee gets sued (for example, serving an underage person who then dies in a car crash) the City must pay the deductible first with CVMIC making payment after that.

• Mr. Mann is glad the alcohol awareness class is required. He highly recommends: o Fencing o Security o Servers be aged 21 and over o A policy that every patron ID gets checked

• Milwaukee County is the only area he knows of that does this. They have a semi with tappers on it that they pull into the park and beer is sold by county employees. The area is fenced off and servers must meet certain qualifications.

Respectfully submitted,

Joan Andrusz City Clerk 48

Resolution No.17-5-2182 Monona Common Council

A RESOLUTION AUTHORIZING THE REDEMPTION OF GENERAL OBLIGATION REFUNDING BONDS, DATED MARCH 1, 2007

WHEREAS, the City of Monona, Dane County, Wisconsin (the “City”) has outstanding its General Obligation Refunding Bonds, dated March 1, 2007 (the “2007 Bonds”); and,

WHEREAS, the Common Council has determined that it is necessary and desirable to call the 2007 Bonds maturing in the years 2018 through 2020 for redemption on July 1, 2017 with funds of the City on hand.

NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Monona, Dane County, Wisconsin, that the 2007 Bonds maturing in the years 2018 through 2020 are called for prior payment on July 1, 2017 at the price of par plus accrued interest to the date of redemption.

BE IT FURTHER RESOLVED that the City hereby directs the City Clerk to work with Hutchinson, Shockey, Erley & Co. to cause timely notice of redemption, in substantially the form attached hereto as Exhibit A and incorporated herein by this reference (the “Notice”), to be provided at the times, to the parties and in the manner set forth on the Notice.

Adopted this ______day of ______, 2017.

BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN

Mary K. O’Connor Mayor

ATTEST: Joan Andrusz City Clerk

49 EXHIBIT A

NOTICE OF FULL CALL*

Regarding

CITY OF MONONA DANE COUNTY, WISCONSIN GENERAL OBLIGATION REFUNDING BONDS DATED MARCH 1, 2007

NOTICE IS HEREBY GIVEN that the Bonds of the above-referenced issue which mature on the dates and in the amounts; bear interest at the rates; and have CUSIP Nos. as set forth below have been called by the City for prior payment on July 1, 2017 at a redemption price equal to 100% of the principal amount thereof plus accrued interest to the date of prepayment:

Maturity Date Principal Amount Interest Rate CUSIP No. 07/01/2018 $225,000 4.125% 610100NE5 07/01/2019 225,000 4.25 610100NF2 07/01/2020 225,000 4.25 610100NG0

The City shall deposit federal or other immediately available funds sufficient for such redemption at the office of The Depository Trust Company on or before July 1, 2017. Said Bonds will cease to bear interest on July 1, 2017.

By Order of the Common Council City of Monona City Clerk Dated ______* To be provided by registered or certified mail, overnight express delivery, facsimile transmission or electronic transmission to The Depository Trust Company, Attn: Supervisor, Call Notification Department, 570 Washington Blvd., Jersey City, NJ 07310, not less than thirty (30) days prior to July 1, 2017 and to the MSRB electronically through the Electronic Municipal Market Access (EMMA) System website at www.emma.msrb.org. Notice shall also be provided to Financial Security Assurance Inc., or any successor, the bond insurer of the Bonds. 50 City of Monona X Original ______Update Substitute No. ______POLICY AND FISCAL NOTE Resolution No. 17-5-2182 Ordinance Amendment No. ______Title: $675,000 Callable Note

Policy Analysis Statement: Brief Description Of Proposal: In 2007, the City borrowed a General Obligation Refunding Bonds related to the Library. The Bonds are now callable and the City would save approximately $57,094 in interest cost over 2018-2020. Also there is no fee for early payment. The City has TIF cash balances of over $2,600,000 in 2017. Staff is recommending using the cash balances to pay off the loan and save $57,000. The City would still need to repay the TIF back the $675,000 over the next three years. The current interest rates on the bonds are 4.250%. See attached worksheets.

Current Policy Or Practice:

Impact Of Adopting Proposal:

Saving on interest expense of approximately $57,094 in interest cost.

Fiscal Estimate: Fiscal Effect (check/circle all that apply) Budget Effect: ___ No fiscal effect ___ Expenditure authorized in budget ___ Creates new expenditure account ___ No change to budget required ___ Creates new revenue account X Expenditure not authorized in budget ___ Decreases expenditures ___ Budget amendment required X Increases revenues Vote Required: ___ Increases/decreases fund balance ______Fund ___ Majority X Two-Thirds

Narrative/assumptions About Long Range Fiscal Effect:

Expenditure/Revenue Changes: Budget Amendment No. _17-10___ No Budget Amendment Required ______Budget Amended Account Number Account Name Prior to Debit Credit Budget Change Fund CC Account Object 305 58 58100 610 Principal Redemption 215,000 675,000 890,000

Totals

Prepared By: Department: Finance Department Prepared By: Marc Houtakker Date May 11, 2017 Reviewed By:

City of Monona Cash/Fund Balance

Current Bond Amount Repayment Schedule Principal Interest Principal Interest 2018 225,000 28,406 2018 225,000 - 2019 225,000 19,125 2019 225,000 - 2020 225,000 9,563 2020 225,000 - Total 675,000 57,094 Total 675,000 -

Years TIF 17 18 19 20 21 # 4 1,003,000 543,000 190,000 112,000 (6,000) # 5 1,480,000 1,255,000 1,021,000 786,000 159,000 # 6 821,000 944,000 1,085,000 1,273,000 1,205,000 # 7 (223,000) (209,500) (217,000) (220,000) (93,000) # 8 38,514 376,000 590,715 838,000 858,989 # 9 (476,000) (589,000) (753,000) (680,000) (598,000) 2,643,514 2,319,500 1,916,715 2,109,000 1,525,989 Less (675,000) (450,000) (225,000) Balance 1,968,514 1,869,500 1,691,715 52

Ordinance No. 5-17-687 Monona Common Council

AN ORDINANCE RELATING TO CONFIDENTIALITY OF INCOME AND EXPENSE RECORDS

WHEREAS, Wisconsin Statutes require municipalities to provide by ordinance for the confidentiality of certain information about income and expenses that is provided to the city assessor.

NOW, THEREFORE, the Common Council of the City of Monona, Dane County, Wisconsin, do ordain as follows:

SECTION 1. Section 2-4-3 of the Code of Ordinances is hereby amended to add a subsection (e) as follows:

(e) Income and Expense Records. (1) Requirement to Supply Information. No person may appear before the Board of Review, testify to the Board by telephone or object to a valuation, if that valuation was made by the assessor or the objector using the income method; unless the person supplies to the assessor all of the information about income and expenses, as specified in the manual under Wis. Stat. § 73.03(2a), that the assessor requests. (2) Confidentiality of Information. Whenever the assessor, in the performance of his or her duties, requests and obtains income and expense information pursuant to Wis. Stat. § 70.47(7)(af), or any successor statute thereto, such income and expense information that is provided to the assessor shall be held confidential by the assessor, except, however, that such information may be disclosed to and used by persons in the discharge of duties imposed by law, in the discharge of duties imposed by office including, but not limited to, use by the assessor in performance of official duties of the assessor’s office and use by the Board of Assessors and Board of Review in performance of their official duties, or pursuant to order of a court. Income and expense information provided to the assessor under Wis. Stat. § 70.47(7)(af), unless a court determines that it is inaccurate, is, pursuant to Wis. Stat. § 70.47(7)(af), Wis. Stats., not subject to the right of inspection and copying under Wis. Stat. § 19.35(1).

SECTION 2. This ordinance shall take effect upon passage and publication as provided by law.

Adopted this _____ day of , 2017.

BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN

Mary K. O’Connor Mayor

Joan Andrusz City Clerk

Requested By: Joan Andrusz, City Clerk – 4/28/17 Drafted By: William S. Cole, City Attorney – 5/3/17 Approved As To Form By: William S. Cole, City Attorney – 5/3/17

REDLINE SUMMARY OF AMENDMENTS TO EXISTING SECTIONS

Sec. 2-4-3 Board of Review.

(a) Composition. The Board of Review shall consist of a Chairperson, four (4) citizen members, and two (2) alternates, all of whom shall be residents of the City and one (1) of whom may be a Council member and one (1) of whom may be employed by the City. The Chairperson shall not vote except in the case of a tie. (b) Appointment; Term of Office. (1) Council Members. If the Mayor chooses to appoint a Council member, the Mayor shall appoint the Council member for a one (1) year term commencing May 1. The appointment of the Council member shall be subject to confirmation by the Council. (2) Citizen Members. Members of the Board shall be appointed by the Mayor, subject to confirmation by the Council. The terms of the citizen members shall be three (3) years beginning May 1 and shall be staggered so that not more than two (2) such regular appointments are made annually. (3) Alternates. Alternates shall be appointed by the Mayor, subject to confirmation by the Council, for a term of one (1) year, beginning May 1. The alternate members shall be designated "first alternate" and "second alternate" by the Mayor. Alternates shall act, with full power, only when a member of the Board refuses to vote because of conflict of interest or when a member is absent. (4) Chair. The Mayor, subject to confirmation by the Council, shall appoint annually the Chair who shall hold office for one (1) year and until his successor is appointed and qualifies. The term of office of the Chair, except when appointed to fill a vacancy, shall commence on May 1 of the year of appointment. The Chair shall have all qualifications, powers and duties of a Board member, but shall not vote except to break a tie. (c) Functions and Powers. (1) Meetings. The Board shall meet annually at any time during the 30-day period beginning on the second Monday in May at the City Hall. The Board, through its clerk, shall establish its meeting hours pursuant to Sec. 70.47(3)(b), Wis. Stats. A majority shall constitute a quorum and a majority vote of a quorum shall be required to raise or lower the Assessor's valuation of any property. Two (2) members may hold an evidentiary hearing, but no member may vote or constitute part of a quorum for purposes of determining an assessment unless the member attended the hearing of the evidence, or received a transcript or a mechanical recording of the hearing not less than five (5) days prior to the meeting and read such transcript or listened to such recording, or received a copy of a summary of the hearing and all exceptions thereto not less than five (5) days prior to the meeting at which the determination is made. (2) Duties. The Board shall have the functions and duties prescribed by the Wisconsin Statutes, particularly Section 70.47 thereof. (d) Clerk. The City Clerk shall serve as clerk of the Board. The Clerk may not vote. The Clerk shall keep an accurate record of all Board proceedings. (e) Income and Expense Records. (1) Requirement to Supply Information. No person may appear before the Board of Review, testify to the Board by telephone or object to a valuation, if that valuation was made by the assessor or the objector using the income method; unless the person supplies to the assessor all of the information about income and expenses, as specified in the manual under Wis. Stat. § 73.03(2a), that the assessor requests. (2) Confidentiality of Information. Whenever the assessor, in the performance of his or her duties, requests and obtains income and expense information pursuant to Wis. Stat. § 70.47(7)(af), or any successor statute thereto, such income and expense information that is provided to the assessor shall be held confidential by the assessor, except, however, that such 54

information may be disclosed to and used by persons in the discharge of duties imposed by law, in the discharge of duties imposed by office including, but not limited to, use by the assessor in performance of official duties of the assessor’s office and use by the Board of Assessors and Board of Review in performance of their official duties, or pursuant to order of a court. Income and expense information provided to the assessor under Wis. Stat. § 70.47(7)(af), unless a court determines that it is inaccurate, is, pursuant to Sec. 70.47(7)(af), Wis. Stats., not subject to the right of inspection and copying under Wis. Stat. § 19.35(1).

DEPARTMENT: City Administrator April Little MONTH OF: April 2017

Major Projects / Issues:

• Facilities Future Planning / Accessibility Transition Plan – Facility tour and presentations tentatively scheduled for June City Council.

• Mural Project – A mural ribbon-cutting featuring Ho-Chunk performers is scheduled for June 10 at noon. A press release should be issued this week. The mural is on schedule for installation end of May/early June.

• Social Engagement / Media Strategy – Will and I met with Mary O’Connor to discuss media strategy/school agreement update. We are finalizing the draft school agreement and budget numbers before meeting with School District on June 6. The project will include recategorizing of accounts to better track WVMO versus television expenses.

• Website Review – Staff met with company representatives to begin discussions of website revamping, which can start in June (by contract). UCY has produced a (very lengthy) report of recommendations for our web site as well that will be reviewed.

• Technical Upgrades to Meeting (Muni Room) Facilities – A meeting is scheduled for May 24 with library director and IT staff to discuss technical upgrade improvement, room arrangement and usage.

• Paperless Packets for City Council – City Council Dell laptop/tablets are loaded with software and will be distributed ASAP.

• Recodification –The Manuscript is being copyread, and titles, cross references and internal references inserted. Codifiers expect to ship a Final Draft the week of May 22. Following approval of the Final Draft codifiers will publish the new City Code. The new City Code should be formally adopted as soon as possible after delivery of the published volumes. City Council will need to approve a Code Adoption Ordinance. This ordinance will contain provisions designed to repeal all prior ordinances of a general and permanent nature not contained in the Code; save certain classes of ordinances from repeal, such as annexations, street openings or vacations, purchases or sales of property, appropriations and bond ordinances; ratify nonsubstantive changes to legislation in the Code; and provide other legally necessary language. Yes, this is a very long process.

• Computer Literacy – A staff meeting is scheduled May 17 to discuss software literacy improvements for library and City staff. We will discuss new applications available, including those for document sharing, social media, and video-call meetings.

• Budget 2018 – Beginning work with Mayor O’Connor and Finance Director to create 2018 budget schedule and process.

C:\Users\LKimmell\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\QQS33PYI\Department Head Report April 2017b.docx 1 of 2 56

Personnel / Administration:

• WPPA Police Union – Nothing new. The Circuit Court Judge decided to retain jurisdiction to decide the case on the merits, while likely giving the WERC’s decision in the Local 311 case “due weight”, even though technically that decision is not before him on review. Oral argument is set for June 2, at which time the Court will most likely issue its decision.

Meetings / Training Attended – April 2017:

• Whitehorse properties – Blake George, Sonja, Jim Whitehorse • Volunteer Appreciation Event • CVMIC – Leadership Training • MESBA – Expotential. Fielded many questions about the Riverfront project, mural, and other topics. • Several Riverfront planning meetings

Upcoming Meetings / Training – May 2017

• May 3: Save our Lakes Breakfast, Hosting DCCVA at Breakwater, UCY presentations • May 10: Edger meeting (MESBA / School District) • May 25: Legacy Community Alliance for Health staff training (all day) • May 26: Tentatively scheduled vacation day

C:\Users\LKimmell\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\QQS33PYI\Department Head Report April 2017b.docx 2 of 2 57 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

DEPARTMENT: Planning, Zoning, Economic Development MONTH OF: April / May 2017 Accomplishments:  Plan Commission: (1) Summit Credit Union approved at 5809 Monona Drive. (2) Yahara Commons – Galway Companies General Development Plan and Phase I Precise Implementation Plan is scheduled for May 22th. See www.mymonona.com/riverfront for plans. (3) Demolition is occurring at 6400 Monona Drive for the new PDQ C- Store. A detailed construction schedule has not yet been received. (4) A CSM was approved by Plan Commission and Public Works to create two new lots for development in the Shopko parking lot. (5) 105’ monopole communications tower at 2180 Industrial Drive was approved. (6) New use at 6009 B Monona Drive “Ignite Glass and Gifts” was approved (7) Taco Bell will be updating exterior architecture and signage this spring / summer. (8) Rosy Cheeks completed their Façade Improvement project at 6045 Monona Drive.

 Landmarks Commission: (1) We are receiving quotes from contractors for Pagoda restoration. Goal is to have a number ready for 2018 Capital Budget request. An MATC architecture class went to the site and completed a laser scan of the roof which shows exactly how much has deteriorated from its original form. We will now apply real dimensions to the scan which will help a contractor create a mold in the future. (2) We are also reviewing potential to apply as a Certified Local Government (CLG). A CLG is certified by the state historic preservation office if it meets certain criteria (qualified historic preservation commission; appropriate local legislation for the designation and protection of historic properties; maintain a system for the survey and inventory of local historic resources; provide for public participation in local historic preservation program). Other criteria are listed at www.wisconsinhistory.org. Becoming a CLG in Monona will require some ordinance modifications again; however, it opens up annual opportunities to grant money, resources, and an invaluable community wide professional survey of architectural resources. Examples of these surveys are in my office and can be found online.

 Community Development Authority: Attorney Cole is finishing the Development Agreement. Strand is preparing a demolition manual for bid to demo contractors in May. Environmental (asbestos, lead, etc.) inspections occurred in April. CDA / Council approved a resolution to exercise the option to purchase the Bridge Lounge property; closing is scheduled for July 28th. A relocation order was approved by CDA / Council regarding real estate at 802 W Broadway. Next meeting May 23, 2017. A grant application was submitted to WEDC for $250,000 from their Community Development Investment (CDI) grant program.

 Zoning Board of Appeals: Tim Christen variance for shore yard setback on Belle Isle scheduled for May 18, 2017.

 Tourism Commission: City Administrator April Little is taking over all staffing responsibility for the Tourism Commission.

 UniverCity Year: www.mymonona.com/UCY Detailed information on Spring courses can be found online. A package of final reports for the whole year will be provided June 23, 2017. Our expectation is that each committee and staff lead involved in UCY will prioritize projects with their committees after receiving all reports in late May. This will lay foundation for determining if any projects can be implemented or researched further. We are wrapping up Spring presentations.

 Other: Attending 5 classes as part of the inaugural “Yahara Watershed Academy.” Brad Brunn is also a participant. Office remodeling is occupying a lot of my time as well, as cabinet space is extremely limited and requires purging excess zoning files from the past 30 years. Will be participating in the Green Tier Legacy Communities Public Health Grant project and the training on May 25th.

In Progress / Routine Duties:  All tasks related to Riverfront Project; Coordinating city staff and UW contacts on UniverCity Alliance project; Regular minutes and agendas for committee meetings (Plan, CDA, Landmarks, ZBA); Reviewing recently completed projects for occupancy permits and zoning code compliance.

Upcoming Objectives / Events:

5/9/17 58 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

DEPARTMENT: Fire/EMS MONTH OF: April 2017 Accomplishments: Call Volume: Month YTD 2016YTD EMS 115 432 424 Fire 31 144 168 Major Incidents: On 4/05/17 MOFD responded to the 5200 block of Schluter Rd. for a boat fire in the middle of the road. When crews arrived on scene the boat was fully involved, the owner had moved the boat into the street to prevent the fire from spreading to the house.

Major Projects / Issues: The Truck committee visited Pierce Manufacturing in Appleton to complete their final inspection of the new engine. The truck was delivered April 12th, crews will be working to outfit the truck will the needed equipment.

The department has entered into a joint FEMA grant with Fitchburg, Verona, Oregon and Town of Madison for the purchase of new Self Contained Breathing Apparatus (SCBA), this grant will help to replace the aging SCBA that we currently have. Our current SCBA’s will be 15 years old next year and we will be required to replace the bottles at a cost of over $60K, if we are awarded this grant our financial liability will be between $20-25K. We will be forming a committee to study, wear test and make a recommendation on what manufacturer and model to purchase. In Progress / Routine Duties: Bi-annual fire inspection are in full swing, each multi-family and commercial structure is required to be inspected twice a year for compliance with City, State and Federal fire codes. Each year over 900 fire inspections are conducted in Monona. Standard Operating Procedures/Guidelines (SOP/SOG’s) continue to be developed and implemented, this is a living document that is updated and changed as new techniques are introduced and perfected. Upcoming Objectives / Events: Placing into service and training on the new engine is our highest priority, manufacturers’ representatives will be on site in the month of May to train our personnel on the operation and maintenance of the new truck. This process will take 4-6 weeks to complete. As part of our yearly training crews will be going over to the MATC burn tower in the month of May to get some “live fire” hand- on training. Crews will be challenged with different scenarios that will include fire suppression, search and rescue and incident command elements. This type of training is essential to keeping member’s skills and knowledge up to date and sharp. Crews will be once again marching in the Memorial Day parade on May 29th. Personnel: Over the last month we have had two career FF/paramedics resign to move to other department throughout the state, we have offered these opening to the two remaining candidates on the eligibility list, both candidates (Alex Roznik & Brian Hillebrand) have accepted the positions and will be on board by the first week in May. We have also had a few resignations from the paid-on-call ranks, either due to lack of participation or moving from the area. We did hire one person with firefighter education and certification but very little experience and we will be interviewing an applicant in early May to help increase our numbers. Staffing levels: Career- 1 Chief, 8 FF/Paramedics Paid-on-call/volunteer – 30 Interns – 1 LTE – 0

POP: 24hr shifts January 11.5 February 10.5 March 12.5 April 14 Budget YTD: $ 3567.00

POC: Budget YTD: $ 13,490.00

5/11/17 59 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

DEPARTMENT: Library MONTH OF: April 2017 Accomplishments: ● controller for HVAC was replaced ● Evanced SignUp and Spaces, the library’s new meeting room and event calendar software, is available ● Programming attendance continues to be high Major Projects / Issues: ● Getting design quotes for vestibule project ● Water heater is leaking and needs to be replaced ● Ceiling leak that was replaced ● Summer Reading Program is coming

Upcoming Objectives / Events: The Library hopes to get design specs on vestibules and move forward with the project. Any updates regarding the scheduled parking lot project will be shared with the public if it impacts parking. The Library is anticipating doing a strategic plan later this year. The Library is also looking at getting wireless printing service offered to the public within the next month. Personnel: The Library extended LTE term for one of its staff. This will help support both youth services and adult activities.

February 2017 60 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

DEPARTMENT: Parks & MONTH OF: April - 2017 Recreation Accomplishments: • Hosted Annual Easter Egg Hunt with over 1,000 kids on Sat April 15th. Also have a very successful breakfast before the hunt • Coordinated a successful Parks Pride Workday on Sat April 22nd. Kudos to all volunteers including Monona Adult Softball who helped spread additional infield material and diamond work • Finalized Facility Use Agreements with Lake Monona Sailing Club, Madison Youth Sailing Foundation, Monona Adult Softball, MG Youth Football • Contracts finalized for Pool Netting Project, Winnequah Tennis Court Project, & 2017 Parks Engineering Project • Successful Arbor Day Tree Planting with Winnequah 4th graders on May 5th. We planted 3 Crab Apple trees along the path by the skate park. • Coordinated design of Summer/Fall Newsletter with Thysee Printing • Coordinated Final Reports for all UniverCity Alliance programs. Major Projects / Issues: • Inclement weather has kept us busy with trying to keep up with mowing/trimming. We have two employees working when the weather cooperates • April/May is our busiest time of the year starting up restrooms, bubblers, mowing, preparing athletic fields, and getting the pool cleaned and ready to be filled. We continue to get all the work done, but additional staffing would be appreciated. • Schluter Park final restoration and punch list items are being addressed as weather cooperates. The large dirt pile was spread and rough graded, with final grading/seeding to occur during May • Winnequah Tennis Courts were paved this month and court striping/color will occur before Memorial Day In Progress / Routine Duties: • Parks – Mowing, Trimming, athletic field lining, shelter repairs, tree planting • Recreation – Youth Baseball/Softball teams are starting to practice, Spring programs concluding towards the end of May. • Pool – Lifeguard training May 20th, • Special Events – Sawyer Crossen Memorial Triathlon June 3rd, Mulligans Fore Monona June 12, Upcoming Objectives / Events: • Coordinate installation of Pool Netting Fence, Pool Shade Awning, parks engineering projects • Have the pool ready for opening day on June 3rd

Personnel: • Jake and Intern CeCe Staege attend professional development conference in Eau Claire April 6-7 • Intern CeCe Staege is staying on as an interim Office Assistant and LTE Parks Maintenance employee • Special Thanks to Leah Kimmell & Missy Kedzorski who are working on NeoGov onboarding for new LTE and researching an app called When I Work for summer pool staff

5/10/17 61 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

Over 15,000 eggs we collected in under 1 minute!

5/10/17 62 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

We work hard so you can play hard, but we still have fun doing it. Cleaning out the pool is an all staff event!

5/10/17 63 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

Teaching 4th graders about the importance of trees and celebrating Arbor Day by planting a few more trees in Winnequah Park.

5/10/17 64 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

Environmental Studies Capstone students presented projects regarding Ho Chunk Cultural assets to the Parks & Recreation Board

5/10/17 65 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

DEPARTMENT: Finance MONTH OF: May Accomplishments: Auditor were here early May, finished State Report, TIF Report, Hotel Tax Report and various accounting activities

Major Projects / Issues: Operating and Capital Budget

In Progress / Routine Duties: Daily finance duties,

Upcoming Objectives / Events: Start the capital budget and operating budget process

Personnel:

5/11/17 66 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

DEPARTMENT: MONTH OF: Community April Media Accomplishments: WVMO took home 6 awards at the Wisconsin Broadcasters Association 2017 Broadcasting Awards. Two second place finishes and four, third place finishes. This is significant, as we were competing in the “Large Market” Category, which includes the Madison and Milwaukee large stations. WVMO studio equipment has been configured so that we can control our remote broadcasting using a smart phone. Major Projects / Issues: Continuing to work with City Administrator and Mayor O’Connor on our contract with the School District. Creating several technical training documents for new and current WVMO volunteers. In partnership with the marketing class at MGHS, we began offering sponsorships for the upcoming MG Football season. In Progress / Routine Duties: MGHS productions and sporting events continue until the middle of May. Creating DVD’s of MGHS Musical from April 7th and 8th. Continuing to work with Transportation Committee to create informational video on using the Monona Lift. We continue to produce the Monona News every Thursday afternoon, releasing the video on Facebook and YouTube every Friday at 12PM. Upcoming Objectives / Events: Began working with Public Works Department on a informational video regarding storm water cleanup and the Vac Truck. Get ideas and suggestions from new library director on how the municipal room could be upgraded, including equipment, room design and layout. Personnel: Media Coordinator, Justin Janness will have increased hours (38 hours per week) beginning in late May or early June.

5/9/17 67 MONTHLY DEPARTMENT HEAD REPORT TO COUNCIL

DEPARTMENT: Administrative Services MONTH OF: April / May 2017 Accomplishments:

Major Projects / Issues:

City Hall Remodeling: administration office project is complete.

In Progress / Routine Duties:

Bi-monthly payroll and time tracking, personnel files and new-hire onboarding, recruiting, worker’s compensation, troubleshooting IT issues as needed and coordinating weekly IT projects with consultants, website content and maintenance.

Upcoming Objectives / Events:

The OnBoard portal of our NeoGov applicant tracking software is now live. Summer seasonals are currently being onboarded with the module.

Attending a one-day seminar at CVMIC on May 12 on handling long-duration workers’ compensation claims.

Redesign of mymonona.com is scheduled to begin in June. A redesign after 48 months was part of our contract with CivicPlus when the site was launched in 2013.

Will begin distributing laptops to Council members next week. Council members can see me for a tutorial on using their devices.

Personnel:

• Full-time Dispatcher o Margie McGraw resigned on March 17 for a new position with the DOT. o The position was posted on May 9. We are accepting applications until May 31.

• Firefighter/Paramedic o Alex Kiefer resigned on March 18 for a new position in the Milwaukee area. This position has been filled by Alex Roznik, who started on April 24. o Adam Newville resigned on April 21 for a position with North Shore (Milwaukee area). This position has been filled by Brian Hillebrand, who started on May 6.

• Hiring for summer seasonal positions is almost complete. Approximately one dozen positions have been hired for parks and landscape maintenance positions, along with 26 lifeguards and 17 aquatic attendants to date.

5/10/17