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Portland Parks & Recreation FY 2019-20 Requested Budget

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Portland Parks & Recreation FY 2019-20 Requested Budget Requested Budget FY 2019-20 Portland Parks & Recreation FY 2019-20 Requested Budget Interim Director, Kia Selley Commissioner’s Office Nick Fish, Commissioner Finance, Property, and Technology Todd Lofgren Department Manager, Claudio Campuzano Sonia Schmanski The Portland Parks & Recreation FY 2019-20 PP&R Staff Requested Budget is a complex undertaking James Allison, Land Stewardship Eileen Argentina, Recreation Services that touches many throughout the bureau and Jenn Cairo, Urban Forestry our community. I personally want to thank the Claudio Campuzano, Finance, Property & Technology Art Hendricks, Equity & Inclusion following people who contributed their time Lauren McGuire, Assets & Development and expertise to this budget process. Kerry Anderson Bryan Aptekar André Ashley Maximo Behrens Budget Advisory Committee Members Tamara Burkovskaia Galina Burley Portland Parks Board Mike Carr Mara Cogswell Patricia Frobes, Chair Dale Cook Kendall Clawson, Vice Chair Terri Davis Paul Agrimis Megan Dirks Tonya Booker Angie DiSalvo Michelle Dedeo Margaret Evans Jenny Glass Rachel Felice Katy Holland Jamal Fox Ian Jaquiss Phil Gagnon Tamara Layden Brooke Gardner Joseph O’Leary Joan Hallquist Jim Owens Britta Herwig Gladys Ruiz Brett Horner Paddy Tillett Sarah Huggins Bonnie Gee Yosick Judy Jewell Vincent Johnson Ex Officio: Sarah Kautter Randy Gragg Elizabeth Kennedy-Wong Lorena Nascimento Brian Landoe Mary Ruble, Board Chair Robin Laughlin Sara Mayhew-Jenkins Community Organization Todd Melton Djimet Dojo, Immigrant and Refugee Community Organization Michelle Meyer Kolini Fusitu’a, Tongan Community Pauline Miranda Jenny Lee, Coalition of Communities of Color Kendra Petersen-Morgan Joe McFerrin, Portland Opportunities Industrialization Center E. C. Mueller Jaclyn Sarna, Hacienda CDC Soo Pak At-Large Shawn Rogers Mark Ross Rex Burkholder Nancy Roth Natalie Rush Jamie Sandness Bob Sallinger Chris Silkie Durelle Singleton Labor Representatives Jason Smith Jacki Hunter, Recreation – Laborers 483 Nicola Sysyn Rob Martineau, DCTU-AFSCME Brian Ulrich Yoko Silk, PTE17 Craig Vanderbout Jorge Villavicencio (alternate), PTE17 Josh Wells Peter Zoltanski, Portland City Laborers (PCL) – Laborers 483 Jennifer Yocom Cover photo by Ben Brink PORTLANDPARKS.ORG Nick Fish, Commissioner | Kia Selley, Interim Director Table of Contents Transmittal Letter from Commissioner-In-Charge .........................................................................1-2 Budget Advisory Committee Letter and Recommendations ..........................................................3-5 Bureau Summary Bureau Overview ....................................................................................................................7 Organization Chart ..................................................................................................................8 Bureau Mission .......................................................................................................................9 Strategic Direction.................................................................................................................10 Major Issues..........................................................................................................................12 Capital Budget Capital Summary .............................................................................................................13-17 Capital Planning & Budgeting ..........................................................................................17-18 Capital Programs & Projects ............................................................................................18-20 Summary of Bureau Budget Resources and Requirements ..............................................................................................21 CIP Summary ...................................................................................................................22-26 FTE Summary ..................................................................................................................27-29 Fund Overviews Golf Fund ..............................................................................................................................31 Parks Capital Improvement Program Fund......................................................................32-33 Parks Endowment Fund........................................................................................................34 Parks Local Option Levy Fund ..............................................................................................35 Portland International Raceway Fund ..............................................................................36-37 Portland Parks Memorial Trust Fund ....................................................................................38 Capital Improvement Plan Summaries ................................................................................39-107 Program Offers ....................................................................................................................109-171 Bureau Performance Measures.................................................................................................173 Direction from Council ........................................................................................................175-177 Decision Package Summary...............................................................................................179-183 Five-Year Financial Plans ..........................................................................................................185 Cost Recovery Policy Update....................................................................................................187 Budget Equity Assessment Tool .......................................................................................189-199 City of Portland Parks & Recreation - Requested Budget FY 2019-20 Page iii This page intentionally left blank Page iv City of Portland Parks & Recreation - Requested Budget FY 2019-20 February 4, 2019 TO: Mayor Ted Wheeler Commissioner Chloe Eudaly Commissioner Amanda Fritz Commissioner Jo Ann Hardesty FROM: Commissioner Nick Fish SUBJECT: Portland Parks & Recreation FY 2019-20 Budget Request I am pleased to forward to you the Requested Budget for Portland Parks & Recreation (PP&R) for fiscal year 2019-20. Since I was assigned PP&R in September 2018, I have been working with bureau leadership, partner organizations, and my team to better understand the challenges and opportunities facing the bureau in 2019 and beyond. The Mayor’s new budget process allows us to take a deep dive into the bureau’s work, asking staff to rebuild their budget line by line, from the ground up, reviewing costs and revenues in a comprehensive way. Through this work, PP&R has identified a persistent and acute structural problem – one we must address this year. A significant portion of the bureau’s budget is dependent on program fees, which have remained relatively flat in recent years. At the same time, the bureau has significantly expanded its staffing, operations, and programming. Costs will continue to outpace revenue from fees, and the problem will only grow unless we address the challenge with new solutions. City of Portland Parks & Recreation - Requested1221 SW Budget Fourth FY Avenue, 2019-20 Room 240 ♦ Portland, Oregon 97204 - 1998 Page 1 (503) 823-3589 ♦ FAX (503) 823-3596 ♦ TDD (503) 823-6868 ♦ [email protected] We are still working to understand the amount of the gap. PP&R staff have been working closely with the independent City Budget Office to structure a schedule that is aligned with the City budget process and which allows us to thoughtfully prepare and present proposals to put the bureau back on solid footing. The requested budget before you shows a placeholder of $6.3 million for the projected gap in the next fiscal year, and includes a placeholder reduction to address that gap – this is a reflection of the best information we have at this time. We are already taking steps – we have limited hiring, spending, and training – that will help in both the near- and long-term. In the coming weeks we will be working to identify and develop strategies to close this gap. Those proposals will be presented to Council at the PP&R budget work session in March. Portlanders love their parks and their recreation programs. While Council will have to make hard choices this year, we will work to protect and preserve access to the places and the resources our community treasures. Thank you for your consideration. Page 2 City of Portland Parks & Recreation - Requested Budget FY 2019-20 February 4, 2019 Dear Mayor Wheeler and City Council, The Portland Parks & Recreation (PP&R) Budget Advisory Committee (BAC) is responsible for advising Interim Director Selley and Commissioner Fish on the bureau’s FY 2019-20 budget. This responsibility is particularly serious this year given the unprecedented adjustments necessary to align expenses with General Fund and fee revenue resources. We fully support efforts to put PP&R on a path to financial sustainability and commend the bureau’s proactive, transparent, and thoughtful approach to identifying the structural deficit we currently face. The new budget process surfaced difficult problems, but we support Mayor Wheeler’s budget initiative and believe the long-term results of the process will put PP&R on a more solid footing. The BAC met three times to review PP&R’s program offerings and develop an understanding of the bureau’s
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