FY16‐17 Annuall Meeting & Jan 2018 Board of Directors Meeting (Janaury 3, 2017) East Multnomah Soil and Water Conservation District Monday, January 8, 2018; 6:00 PM – 8:30 PM 5211 N. Williams Ave., Portland OR 97217
Item # Time FY16‐17 Annual Meeting Agenda Item Purpose Presenter Packet
Welcome and meeting called to order: 1 6:00 Information Till N/A Review/revise agenda
2 6:05 Annual Report Decision Brown a. FY16‐17 Annual Report
3 6:15 Adjourn Meeting Information Till N/A
Packet Item # Time Board Meeting Agenda Item Purpose Presenter * please read; ~ please review Welcome and meeting called to order: Review/revise agenda Information/ 1 6:15 Till a. 12/4/17 board minutes Review previous action items Decision Approve board meeting minutes Time reserved for public comment and 2 6:20 Information Public N/A introductions1
BOARD‐SPECIFIC BUSINESS
3 6:25 Committee Membership Decision Till N/A
Overview: As per EMSWCD Policy 1.3.1, Committee membership (see page 3 of this agenda) shall be determined each year, normally in January, by a majority vote of the Board of Directors. Committee purposes and authorities will also be reviewed and approved each year, normally in January, by a majority vote of the Board of Directors. If no changes are desired, the Board may vote to continue membership, purposes, and authorities as‐is.
Information/ a. SCI Grant Proposal: 4 6:35 Strategic Conservation Investment Grant McAdams Oregon Agriculture in the Decision Classroom Overview: Board members will be presented with a proposal for SCI grant funding in the amount of $20,000. The proposed project will provide fundng to develop a comprehensive resource to equip educators to teach Oregon students in 6‐8th grade about land use planning, specifically the balance of protecting agriculture and forestland while still accommodating population growth. The Board may ask the project proponent to address issues and/or answer questions. If responses are unknown or unsatisfactory, the Board may deny funding at that time or ask the project proponent to continue to research responses and return the request to the Board at a subsequent meeting. If there are no issues/questions and/or responses are known and satisfactory, the Board may approve funding for the project at that time or may defer the funding decision for a subsequent Board meeting.
1 Each member of the public who wishes to speak shall be given approximately 3 minutes.
Packet materials referenced above available in hardcopy by request or electronically at: http://emswcd.org/about/board/meetings/ Page 1 of 4
1 FY16‐17 Annuall Meeting & Jan 2018 Board of Directors Meeting (Janaury 3, 2017) East Multnomah Soil and Water Conservation District Monday, January 8, 2018; 6:00 PM – 8:30 PM 5211 N. Williams Ave., Portland OR 97217
CONSERVATION LEGACY
5 6:50 Program Updates Information Brown N/A
RURAL LANDS
6 6:55 Program Updates Information DiLeone N/A
URBAN LANDS
7 7:00 Program Updates Information Shearin N/A
FINANCE & OPERATIONS
Program Updates a. November ’17 financial 8 7:05 Information Adams Monthly Financial Report statements
EXECUTIVE SESSIONS
Real Estate Negoitations: a. EMSWCD Resolution Executive Session under ORS No. 2018‐01‐01 192.660(2)(e) may be held for Masterson/ Discussion/ 9 7:10 discussion of real estate negotiations Bown/ Executive Session Decision In open session, approval may be Shipkey materials may be sent sought for recommendations made in separately. Executive Session Performance Review: Executive Session under ORS 192.660(2)(i) may be held for Executive Session discussion of Executive Director Discussion/ 10 7:30 Till materials may be sent performance Review Decision separately. In open session, approval may be sought for recommendations made in Executive Session
CLOSING ITEMS
Announcements and reminders 11 8:30 Action Items Information Till N/A Adjourn Meeting
Packet materials referenced above available in hardcopy by request or electronically at: http://emswcd.org/about/board/meetings/ Page 2 of 4
2 FY16‐17 Annuall Meeting & Jan 2018 Board of Directors Meeting (Janaury 3, 2017) East Multnomah Soil and Water Conservation District Monday, January 8, 2018; 6:00 PM – 8:30 PM 5211 N. Williams Ave., Portland OR 97217
Future board meeting agenda items Water master presentation Impacts of homelessness on natural areas and parks Climate Action Plan presentation International Dark Sky
EMSWCD Board Members, Committees and Meeting Dates EMSWCD Board EMSWCD Committees Land Members Positions Officers Budget Personnel Grants PIC2 CLIP SPACE Legacy Nellie McAdams Director ‐ Zone 1 Vice‐Chair X X X Chair Laura Masterson Director ‐ Zone 2 X Chair X Mike Guebert Director ‐ Zone 3 Treasurer X X Chair X X Rick Till Director ‐ At‐Large 1 Chair X X X X Allison Hensey Director ‐ At‐Large 2 Secretary X X X Dianna Pope Director ‐ Emeritus Carrie Sanneman Director ‐ Associate X X Mike Gerel Director ‐ Associate X X Upcoming Schedule January 8th 22nd n/a n/a February 5th tbd tbd n/a n/a March 5th ~5th 26th 13th n/an/a 2018 April 2nd ~2nd n/a n/a May 7th ~7th 21st n/a n/a June 4th 12th n/a n/a
2 External Committee members include: Jennifer Devlin (BES); Sheilagh Diez (Metro); Daneiel Evans (LCEP); Anita Yap (ODEQ); Monica McAllister (Nadaka Nature Park); and Jennifer Aron (farmer).
Packet materials referenced above available in hardcopy by request or electronically at: http://emswcd.org/about/board/meetings/ Page 3 of 4
3 FY16‐17 Annuall Meeting & Jan 2018 Board of Directors Meeting (Janaury 3, 2017) East Multnomah Soil and Water Conservation District Monday, January 8, 2018; 6:00 PM – 8:30 PM 5211 N. Williams Ave., Portland OR 97217
Internal EMSWCD Teams Equity Team: Angela Previdelli (lead), Lissa Adams, Chelsea White‐Brainard, Suzanne Easton, Rowan Steele, Laura Masterson, Jay Udelhoven Climate Change Team: Andrew Brown (lead), Julie DiLeone, Kathy Shearin, Rowan Steele CLIP Team: Jeremy Baker, Julie DiLeone, Kathy Shearin, Suzanne Easton Green Team: Andrew Brown (lead), Julie DiLeone, Kathy Shearin, Jed Arnold, Scot Wood Safety Team: Scott Wood (lead), Jon Wagner, Katie Meckes
EMSWCD Representation on External Committees 4‐County Cooperative Weed Management Area ‐ Lucas Nipp; Chelsea White‐Brainard Beaver Creek Conservation Partnership – Kathy Shearin; Lucas Nipp City of Portland Community Watershed Stewardship Program Grant Committee – Suzanne Easton Columbia Gorge Cooperative Weed Management Area ‐ Lucas Nipp (Co‐Chair) Columbia Slough Watershed Council ‐ Kathy Shearin Inter‐jurisdictional Johnson Creek Watershed Council – Aaron Guffey Johnson Creek Watershed Council – Andrew Brown Lower Willamette Ag Water Quality – Julie DiLeone Metro Nature in the Neighborhood Capital Grants Review Committee – Julie DiLeone (Chair) Northwest Adult Conservation Education – Kathy Shearin Oregon Association of Nurseries, Mt. Hood Chapter – Aaron Gufey (Secretary) Oregon Technical Advisory Committee Agricultural Land Easement Subcommittee ‐ Vacant Oregon State University Metro Small Farms Advisory Group – Rowan Steele Oregon Watershed Enhancement Board Lower Willamette‐East Small Grant Team – Julie DiLeone Sandy River Ag Water Quality – Julie DiLeone; Dianna Pope when possible Sandy River Basin Partners – Julie DiLeone (Chair) Sandy River Basin Watershed Council – Julie DiLeone; Dianna Pope when possible Western Invasives Network Steering Committee – Lucas Nipp
Packet materials referenced above available in hardcopy by request or electronically at: http://emswcd.org/about/board/meetings/ Page 4 of 4
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ANNUAL REPORT Fiscal Year 2016-2017
East Multnomah Soil & Water Conservation District
Helping people care for land and water since 1950
December 14, 2017 Version 1.1
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East Multnomah Soil & Water Conservation District Annual Report for Fiscal Year 2016-2017 December 14, 2017 Version 1.1
This revised report will be presented to the Board of Directors for the East Multnomah Soil & Water Conservation District on: January 8, 2018.
For more information about this report or to receive a hardcopy, please contact:
East Multnomah Soil & Water Conservation District 5211 N. Williams Ave., Portland, OR 97217 Tel: 503-222-7645 Email: [email protected]
This report can be downloaded online at: http://emswcd.org/about/organizational-resources/
Cover photo: Headwaters Farm by Chelsea Rutherford @pdxphotoggal.
The East Multnomah Soil & Water Conservation District prohibits discrimination in all of its programs and activities on the basis of race, color, national origin, age, disability, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisals, or because all or part of an individual’s income is derived from any public assistance program.
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Table of Contents 1.0 Executive Summary ...... 1 2.0 Introduction ...... 3 2.1 Purpose of this Report ...... 4 3.0 Board of Directors, Committees, and Executive Director ...... 5 4.0 Finance and Operations ...... 7 4.1 Financial Management and Budgeting ...... 7 4.2 Office Management ...... 11 4.3 Facilities Management ...... 11 4.4 Marketing, Media, and Information Technology ...... 12 5.0 Rural Lands ...... 13 5.1 Rural Water Quality Improvement ...... 13 5.1.1 Landowner Consultations and Outreach ...... 13 5.1.2 Monitoring ...... 14 5.2 StreamCare ...... 14 5.3 Weed Control ...... 16 6.0 Urban Lands ...... 19 6.1 Reaching New Audiences ...... 20 6.2 Naturescaping Workshops and Tour ...... 21 6.3 Rain Gardens & Stormwater Management Workshops and Incentives ...... 21 6.4 Water Conservation Workshops ...... 22 6.5 Native Plant Workshops, Sale, and Web Tool ...... 22 6.6 Urban Weeds Workshops and Web Tool ...... 23 6.7 Wildlife Habitat Assistance and Workshops ...... 23 6.8 Conservation Corner ...... 24 6.9 Demonstration Projects ...... 24 6.10 Urban Cost-share and Technical Assistance ...... 25 7.0 Conservation Legacy ...... 26 7.1 Headwaters Farm and Incubator Program ...... 26 7.1.1 Program Management ...... 28 7.1.2 Site Management ...... 28 7.1.3 Support and Training ...... 30 7.1.4 Outreach ...... 30 7.2 Land Legacy ...... 31 7.2.1 Program Planning and Management ...... 31 7.2.2 Site-specific Protection ...... 31 7.2.3 Site Stewardship ...... 32 7.2.3.1 Dianna Pope Natural Area ...... 33 7.3 Grants ...... 34 7.3.1 Partners in Conservation and PIC Plus Grants ...... 34 7.3.2 Small Project and Community Event Grants ...... 36
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7.3.3 Conservation Landowner Incentive Program ...... 36 7.3.4 Strategic Conservation Investments ...... 37 7.3.5 Line Item Grants ...... 37 7.3.6 Strategic Partnership Agreements ...... 37 7.3.7 Grants Program Management ...... 37 8.0 Next Reporting ...... 38
Appendices Appendix 1: Board and Staff Directory ...... 39 Appendix 2: Financial Statement Summary ...... 40 Appendix 3: Finance & Operations Summary ...... 41 Appendix 4: Rural Lands - Water Quality Improvement Summary ...... 46 Appendix 5: Rural Lands - StreamCare Summary ...... 48 Appendix 6: Rural Lands - Weed Control Summary ...... 49 Appendix 7: Urban Lands Summary ...... 51 Appendix 8: Conservation Legacy - Headwaters Farm and Incubator Program ...... 56 Appendix 9: Conservation Legacy - Land Legacy Summary ...... 59 Appendix 10: Conservation Legacy - Grants Summary ...... 62 Appendix 11: 2017 PIC Grants ...... 65 Appendix 12: 2017 SPACE Grants ...... 67
Tables Table 1: FY16-17 Annual Work Plan Progress Summary ...... 2 Table 2: Annual Planning, Implementation, and Reporting Cycle ...... 4 Table 3: Board Directors and Committee Assignments: July to December 2016 ...... 5 Table 4: Board Directors and Committee Assignments: January to June 2017 ...... 6 Table 5: FY16-17 Board and Committee Meeting Dates ...... 6 Table 6: FY16-17 Budgeted vs. Actual Revenues ...... 9 Table 7: FY16-17 Budgeted vs. Actual Expenditures ...... 10 Table 8: StreamCare Sites Summary ...... 15 Table 9: Summary of Public Participation in Urban Lands Activities ...... 20 Table 10: FY16-17 HIP Farmers ...... 29
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Maps Map 1: EMSWCD Location ...... 1 Map 2: EMSWCD Service Area ...... 3 Map 3: Watersheds of the EMSWCD ...... 3 Map 4: District Zones ...... 6 Map 5: Water Quality Monitoring Locations ...... 14 Map 6: StreamCare Sub-Watersheds ...... 15 Map 7: False Brome Eradication Area...... 16 Map 8: Knotweed Survey Area ...... 17 Map 9: Old Man’s Beard and Ivy Treatment Area ...... 17 Map 10: Garlic Mustard Containment Area...... 18 Map 11: Location of Headwaters Farm ...... 26 Map 12: FY16-17 Land Legacy Program Focal Area for Agricultural Land Protection ...... 32
Figures Figure 1: FY16-17 Budgeted vs. Actual Revenues ...... 9 Figure 2: FY16-17 Budgeted vs. Actual Operations Expenditures ...... 10 Figure 3: Headwaters Farm ...... 27 Figure 4: Before and after pictures of downstream (west) culvert replacement in DPNA...... 33 Figure 5: Before and after pictures of upstream (east) culvert replacement in DPNA...... 34 Figure 6: FY16-17 PIC Grant Categorization ...... 35
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1.0 Executive Summary The East Multnomah Soil and Water Conservation District (EMSWCD), located in northwestern Oregon, is a local, non-regulatory government agency that operates east of the Willamette River centerline within Multnomah County (see Map 1). During the Fiscal Year 2016-2017 (FY16-17), the EMSWCD’s mission was: To help people care for land and water. The EMSWCD fulfills its mission by providing technical, capacity, and financial assistance to landowners, land managers, and other residents to help establish and maintain healthy ecosystems, with a particular focus on soil, water, and natural habitats. With 20 full time staff and an annual operating and capital budget of $12.9 million for FY16-17, the EMSWCD implemented its activities through four organizational units: 1) Finance and Operations; 2) Rural Lands; 3) Urban Lands; and 4) Conservation Legacy. This annual report describes the activities and accomplishments of these programmatic units from July 2016 through June 2017.
Throughout the fiscal year, the Finance and Map 1: EMSWCD Location Operations unit focused on the administrative aspects of the EMSWCD’s work, including budgeting, contracting, human resources, office management, facilities management, and marketing. The Rural Lands unit focused on providing advice to farmers and other land owners/managers on best practices, improving riparian habitats, and eradicating invasive weeds. The Urban Lands unit provided workshops, project consultations, demonstration project leadership, and public events, such as native landscaping tours and native plant sales. And finally, the Conservation Legacy unit focused on helping new farmers get established, protecting and restoring agricultural, natural resource, and access to nature lands, as well as providing grant funding for conservation-related activities of partners and allies.
Significant accomplishments during this reporting period included:
Caring for 710 acres of natural habitat extending along 25 miles of area streams;
Removing three culverts on the North Fork Johnson Creek to improve fish passage;
Treating approximately 1,100 acres of invasive weed species on rural lands;
Holding or participating in 78 outreach and education events, extending our reach to over 6,300 constituents with messaging about sustainable urban landscapes;
Committing to provide nearly $1.2 million to private organizations, public agencies, businesses, and individuals for conservation-related projects.
Assisting 14 new farm businesses take root through the Headwaters Incubator Program; and
Purchasing a 1-acre road front property for incorporation into Headwaters Farm.
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Table 1 below summarizes activities and accomplishments for each programmatic unit relative to activities that were identified in the FY16-17 Work Plan. Overall, the EMSWCD:
Completed or is progressing satisfactorily with 70% of planned activities;
Did not complete or progress as planned, but substantive progress was made and success is likely for 20% of planned activities; and
Did not complete or progress as planned 10% of planned activities.
Table 1: FY16-17 Annual Work Plan Progress Summary Completed or Not completed as Not completed progressing as planned, but or progressing as FY16-17 Annual Work Plan planned, targets substantive progress planned; little Progress Summary met or largely made and success substantive met likely progress made Finance & Operations 58% 31% 10% Rural Lands: Water Quality 87% 13% 0% Rural Lands: StreamCare 67% 0% 33% Rural Lands: Weed Control 93% 7% 0% Urban Lands 68% 29% 3% Cons. Legacy: Headwaters Farm 93% 4% 4% Cons. Legacy: Land Legacy 24% 33% 38% Cons. Legacy: Grants 100% 0% 0% TOTAL: 70% 20% 10%
The percentages above for activities accomplished in FY16-17 represent a slight improvement on the planned activities successfully achieved over that for FY15-16.
Narrative descriptions of the accomplished work are given in Sections 3.0 – 7.0. Detailed evaluations relative to activities identified in the FY16-17 Work Plan are provided in Appendices 3 - 10.
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2.0 Introduction The EMSWCD serves more than 700,000 residents who live and manage land east of the Willamette River centerline in Multnomah County, Oregon. Approximately one third of the EMSWCD’s service area is urban, another third is populated rural area, and another third is managed directly by the United States Forest Service (see Map 2).1 The area encompasses approximately 230,000 acres and includes three major watersheds–the Columbia River, Sandy River, and Willamette River—all of which contribute to the Greater Columbia River Basin (see Map 3).
Map 2: EMSWCD Service Area
Map 3: Watersheds of the EMSWCD
1 Areas outside the Urban Growth Boundary along the Columbia River are also managed by the U.S. Forest Service as Columbia River Gorge National Scenic Area, but the EMSWCD operates in this area as well.
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In January 2015, the EMSWCD Board of Directors approved an updated five-year strategic plan that identified the vision, mission, broad goals, and organizational values below.
Vision: Our lands and waters are healthy and sustain farms, forests, wildlife, and communities.
Mission: We help people care for land and water.
Broad Goals: Organizational Values: 1. Protect and improve water quality and 1. Provide equitable access to services. quantity. 2. Focus on under-served communities. 2. Protect and improve soil quality and quantity. 3. Provide outstanding public service. 3. Protect and improve natural habitats. 4. Operate in transparency. 4. Protect agricultural lands. 5. Act with integrity. 5. Increase the sustainability of agriculture. 6. Utilize sound operations. 6. Provide equitable access to nature.
A board of five directors, one associate director, and one director emeritus guided the policy and program direction of the EMSWCD in FY16-17. The daily operations of the EMSWCD were led by an Executive Director and implemented by 20 full time staff, and one part-time seasonal. During the fiscal year, the EMSWCD was organized in four programmatic units: 1) Finance and Operations; 2) Urban Lands; 3) Rural Lands; and 4) Conservation Legacy.
2.1 Purpose of this Report This annual report is one of many tools the EMSWCD uses to plan, track, improve, and report on activities and progress. Table 2 below summarizes the annual cycle of all of the related tools. In brief, individual staff and EMSWCD-wide work plans are established early in each fiscal year, reporting on progress is completed quarterly and at the end of the fiscal year, and budgeting is initiated at the mid- point of each fiscal year, as is refining the five-year strategic plan if necessary. Each year this process becomes more refined and accurate in terms of establishing realistic goals and deliverables. The public can participate at any point in this cycle through board and committee meetings as explained in Section 3 below.
The primary purpose of this FY16-17 Annual Report is to document the progress EMSWCD has made from July 2016 through June 2017. Progress is measured relative to the activities that were planned for in the EMSWCD’s FY16-17 Annual Work Plan and by the goals that were established in the EMSWCD’s 2012-2017 Strategic Plan. This report also serves to satisfy the requirements of Oregon Revised Statute 568.580, which directs all Oregon soil and water conservation districts to call an annual meeting of landowners (and other residents and constituents) and present an annual report and audit.
Table 2: Annual Planning, Implementation, and Reporting Cycle 2016 Activity 2017 Activity July Annual updates to five-year program plans Quarterly Report for current fiscal year August January Update to five-year Strategic Plan Annual Report for past fiscal year Budgeting begins for next fiscal year September Annual Meeting for past fiscal year February Annual Audit for past fiscal year March October Quarterly Report for current fiscal year April Quarterly Report for current fiscal year November May Individual staff work plans for next fiscal year December June District Annual Work Plan for next fiscal year Budget approved for next fiscal year
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3.0 Board of Directors, Committees, and Executive Director The EMSWCD Board of Directors is the governing body of the EMSWCD and has the authority to carry out the items listed under “powers of Directors” listed in soil and water conservation district enabling statutes. These powers are granted subject to the oversight of the Oregon Department of Agriculture (ODA). As the governing body of EMSWCD, it is the Board’s responsibility to: set policy; adopt the budget; set programs and strategic priorities; hire and supervise the Executive Director; and oversee the management of the EMSWCD’s affairs to ensure legal compliance and fiscal responsibility.
Board Directors are elected in the November General Election held in even numbered years. Directors serve four-year terms. Director terms are staggered to help provide continuity on the board and maintain operational consistency. Conservation districts can expand capabilities by appointing associate directors and directors emerita. Associate directors and directors emerita do not vote on board decisions. However, they can augment the board's knowledge and experience level and assist with conservation district programs and activities.
During FY16-17, the EMSWCD Board was composed of three zone Directors, two at-large Directors, one Associate Director, and one Director Emeritus (see Table 3 and Table 4). Zone 1 Director, Bob Sallinger, did not stand for re-election in the November 2016, stepping down after 10 years of service on the EMSWCD Board. Nellie McAdams, who was previously an at-large Director, was elected to the Zone 1 Director position in November. In January 2017 Allison Hensey was appointed by the Board to the vacant at-large position, having previously served for three years as an Associate Director. During FY16- 17 a recruitment and selection process was carried out to identify associate director candidates (appointment of two new associate directors took place in August 2017).
During FY16-17, EMSWCD had five standing board committees: Land Legacy Committee, Personnel Committee, Grants Committee, PIC Review Committee, and SPACE Review Committee. In the latter half of the fiscal year, an ad hoc committee was also established to participate in the recruitment process for new Associate Directors. Board member assignments to the committees are shown in Table 3 for 2016 and Table 4 for 2017. The EMSWCD zones associated with the zone Directors are shown in Map 4. The Board met once per month during the fiscal year. The Land Legacy Committee also met every other month. All other committees met on an as-needed basis. All Board and committee meetings were open to the public. The schedule of board and committee meetings that took place in FY16-17 is shown in Table 5.
Table 3: Board Directors and Committee Assignments: July to December 2016
EMSWCD Board (2016) EMSWCD Committees Land PIC SPACE Members Positions Officers Budget Personnel Grants Legacy Review Review Bob Sallinger Zone 1 Director Treasurer Chair Co-chair X X Laura Zone 2 Director X Co-chair X Masterson Mike Guebert Zone 3 Director Chair X X X X Rick Till At-Large 1 Director Vice-Chair X X Chair X Nellie At-Large 2 Director Secretary X X Chair X X McAdams Dianna Pope Director Emeritus X Allison Associate Director X X Hensey
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Table 4: Board Directors and Committee Assignments: January to June 2017 EMSWCD Board (2017) EMSWCD Committees Land PIC SPACE Ad Members Positions Officers Budget Personnel Grants Legacy Review Review hoc Nellie McAdams Zone 1 Dir. Vice-Chair X X X Chair X Laura Masterson Zone 2 Dir. Chair Chair X X Mike Guebert Zone 3 Dir. Treasurer X X Chair X X At-Large 1 Rick Till Chair X X X X X Dir. At-Large 2 Allison Hensey Secretary X X X Dir. Director Dianna Pope X Emeritus
Table 5: FY16-17 Board and Committee Meeting Dates Meeting Dates Land SPACE Year Month Board Budget Personnel Grants PIC Review Ad hoc Legacy Review July 11th 25th August 1st 30th 2016 September 12th 26th 20th October 3rd No formal November 7th 28th meetings December 5th held; January 9th 18th monthly February 6th 6th work
March 6th 6th 27th 1st conducted 23rd 2017 April 3rd 3rd 18th
May 1st 1st 22nd June 5th 20th 12th
Map 4: District Zones
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The Executive Director (ED) is responsible for all EMSWCD operations, including supervising staff, managing budgets, developing long range plans, representing EMSWCD to the public and partners, and providing support to the Board of Directors and staff. Highlights of the ED’s work and accomplishments during FY16-17 include:
• Represented the Oregon Association of Conservation Districts on the Oregon Governor’s work group concerning working lands protection; the work group developed a legislative proposal (which passed in the spring 2017) to establish the Oregon Agricultural Heritage Program; • Led the implementation of the five-year Strategic Partnership Agreement with three local watershed councils; • Established a 25-year partnership agreement with the Multnomah Grange; • Initiated and led a recruitment process for new Associate Board Directors; • Continued engagement with Multnomah County Farm Bureau; • Revised and improved many of the EMSWCD internal directives; and • Represented EMSWCD in an on-going legal matter.
4.0 Finance and Operations The Finance and Operations unit consisted of 3.5 FTEs (full-time-equivalents), including the Chief of Finance and Operations (CFO), Office Manager, Facilities Manager, and Marketing and Media Manager. The operating and capital budget for Finance and Operations during FY16-17 was $636,508. Contractual services were used for legal, bookkeeping, and auditing purposes. The Finance and Operations unit oversaw administrative functions that cut across all EMSWCD activities and areas of operation, including budgeting and accounting, contracting, board/committee coordination, office management, human resources, information technology, facilities management, and marketing and media.
A narrative summary of major accomplishments for the Finance and Operations unit is provided below while details relative to the FY16-17 Work Plan are provided in Appendix 3. The FY16-17 Work Plan identified 48 specific activities related to Finance and Operations, of which 28 (or 58%) were completed, fifteen (or 31%) were not completed as planned but had substantive progress made and are likely to be completed soon, and five activities (or 10%) did not have substantial progress made.
4.1 Financial Management and Budgeting In November 2004, a permanent property tax rate limit for EMSWCD was approved by the voters of the district. The property tax rate limit was set at 10 cents per $1,000 of assessed property value. The property tax generated $4.5 million in revenues during FY16-17. While beginning balances (i.e., carry- over funds, including capital funds and reserves) from previous fiscal years represented the largest source of EMSWCD funding for FY16-17 at $8.4 million (see Table 6 and Figure 1), revenues from property taxes represented the largest source of new funding for FY16-17, accounting for 94% of total new funding sources.
The total EMSWCD budget for FY16-17 was $12.9 million (see Table 7 and Figure 2). Of this, the total amount allocated for program expenditures in FY16-17 was $11.8 million. The Conservation Legacy Programmatic unit had the largest program budget at $9,195,182, as this included funding available for land purchases and grants to external agencies.
The budgeting process for the subsequent fiscal year, FY17-18, was initiated in February 2017 and was managed by the CFO, who also acted as the EMSWCD’s Budget Officer. The EMSWCD established a
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Budget Committee, held public meetings for the review of the upcoming year’s budget, and held a public budget hearing through the Multnomah County Tax Supervising and Conservation Commission (TSCC). In keeping with Oregon Local Budget Law for a district with a population of over 200,000, the EMSWCD Board of Directors served as the Budget Committee.
Significant accomplishments in FY16-17 included: • Completing the FY15-16 financial audit; • Managing FY16-17 finances to stay within budget limits and meet all legal requirements; • Managing the FY17-18 budget process to create a balanced budget that met with the approval of Budget Committee and the TSCC; and • Reviewing and updating fiscal policies and procedures.
Appendix 2 provides a draft, unaudited summary statement regarding the EMSWCD’s revenues, expenditures and changes in fund balances for FY16-17. The comprehensive FY16-17 financial statements and respective notes can be accessed at the EMSWCD’s office or online at: www.emswcd.org. A final financial audit for FY16-17 is expected to be available in November 2017.
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Table 6: FY16-17 Budgeted vs. Actual Revenues
FY16-17 FY16-17 Line Source Purpose Variance Budgeted Actual 1 General Fund carry-over from prior FY $1,818,686 $2,185,438 $366,752 2 Beginning Conservation Fund carry-over from prior FY $5,164,687 $5,161,126 ($3,561) balances Projects & Cost Share Fund carry-over from 3 $1,174,480 $1,093,113 ($81,367) prior FY Property 4 Current FY Property taxes $4,547,455 $4,542,260 ($5,195) taxes 5 ODA Administrative Grant $21,774 $21,774 $0 6 Grants ODA Focus Area Funding $50,900 $50,900 $0 7 Partner Grants pass through $25,000 $0 ($25,000) 8 Events: Native Plant Sale $30,000 $31,055 $1,055 9 Income Oxbow Farm lease payments $43,576 $51,802 $8,226 10 Miscellaneous $10,500 $21,908 $11,408 General Fund interest on bank/investment 11 $13,000 $34,389 $21,389 accounts 12 Interest Conservation Fund interest $26,000 $54,858 $28,858 13 Projects & Grants Fund interest $6,000 $14,103 $8,103 Total $12,932,058 $13,262,726 $330,668
Special notes for Table 6 above: • Line #1, Actual General Fund carry-over of approximately $2.2M, includes intentionally unspent contingency funds and unappropriated funds, the latter of which is held in reserve for the following fiscal year until tax revenues are received. • Lines #2 and #3, Conservation Fund and Projects & Cost Share Fund carry-overs of approximately $6.2M, are intentional, with the former constituting acquisition funds for future land protection efforts and the latter constituting committed grant funding for external entities.
Figure 1: FY16-17 Budgeted vs. Actual Revenues Thousands $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 $9,000
Property Taxes
All Other Sources
Beginning Balances
FY 16-17 Budget FY 16-17 Actual
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Table 7: FY16-17 Budgeted vs. Actual Expenditures FY 2016-17 Category Purpose Total Annual Actual % of Budget Budget Expended Expended Finance & Operations Staffing, facilities, and operations $ 636,508 $ 632,410 99%
Rural Lands Staffing, contracting, and operations $ 1,320,689 $ 1,139,577 86% Urban Lands Staffing, contracting and operations $ 628,555 $ 430,030 68% Conservation Legacy Staffing and operations $ 426,076 $ 316,238 74% Operations • Headwaters Farm Farm-specific staff and operations $ 353,819 $ 335,317 95% Sub-total Operations $ 3,365,647 $ 2,853,572 85%
Land Conservation Fund Acquisitions $ 6,184,987 $ 283,711 5% Grants External grants $ 2,230,300 $ 1,222,868 55% Partner Grants Mgt. Pass through funds $ 25,000 - 0% Contingency Funds Unanticipated costs $ 295,180 - 0% Capital, Grants, Unappropriated and Contingency/ Unappropriated Funds Funds held in reserve $ 830,945 - 0% Sub-total Grants, Funds and Reserves $ 9,566,412 $ 1,506,579 16% Total EMSWCD Budget $ 12,932,059 $ 4,360,151 34%
Special notes for Table 7 above: • Operations, with a combined total percentage of budget expended of 85%, represents unintended unspent funds. This is accounted for in part by staff vacancies in Conservation Legacy and Urban Lands, cost savings on capital projects and unutilized contracting funds in Rural Lands, Urban Lands and Conservation Legacy. • Land Conservation Fund and Grants, are intentional carry-over funds, with the former constituting capital funds available for future land protection efforts, and the latter constituting committed grant funding for external entities including committed funds that will be spent in future fiscal years.
Figure 2: FY16-17 Budgeted vs. Actual Operations Expenditures
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000
Finance & Operations Program
Rural Lands Program
Urban Lands Program
Conservation Legacy Program
Headwaters Farm
FY 16-17 Budget FY 16-17 Actual
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4.2 Office Management Throughout FY16-17, office operations of the EMSWCD were carried out by the Office Manager who served multiple roles in the following areas: • Customer service: Acted as the face and voice of EMSWCD in performing front office reception and responding to public information requests. • Administration and records: Organized current and historical records in accordance with state law and retention schedules. • Human resources: Assisted with recruitment and on-boarding of new staff. • Boards and committees: Served as Clerk for the Board of Directors, preparing for, coordinating and hosting all board and committee meetings.
Significant accomplishments in FY16-17 included: • Recruiting and onboarding two new staff and assisting with the creation of a new internship position. • Reviewing replacement options, including bid solicitation, for the EMSWCD office phone system which is currently at maximum capacity. Analysis of the costs and benefits of moving to a cloud base VoIP system determined that maximum value for EMSWCD could be achieved by budgeting for the upgrade of the office’s current PBX system in a future fiscal year. • Conducting a review of EMSWCD’s needs regarding contracted IT support services and collected bids from alternate vendors. Discussions are ongoing with the most promising vendor and trial evaluation of their services is scheduled to take place in early FY17/18.
4.3 Facilities Management During FY16-17, a Facilities Manager was responsible for the maintenance, repair and improvements of EMSWCD owned and managed facilities, infrastructure, and equipment. The major facilities owned and managed by EMSWCD included: 1) the headquarters office located at N. Williams Avenue in Portland, Oregon; 2) the Headwaters Farm located on Orient Drive near Gresham, Oregon; and 3) the Oxbow Farm located east of Gresham, in unincorporated Multnomah County.
Significant accomplishments in FY16-17 included: • Researching, soliciting proposals for, and engaging a contractor to perform major maintenance and improvements to the N. Williams headquarters, including: repairing and replacing damaged siding panels, repairing the landscape lighting, and pressure washing all pervious pavement surfaces to keep them free of debris and functioning efficiently. • EMSWCD entered into an agreement with the Multnomah Grange under which EMSWCD took on the coordination and expense of upgrading the Grange building to be ADA compliant in return for being able to use the Grange hall for meetings over the next 20 years. • Assisting the Headwaters Farm Program Manager with major infrastructure and maintenance projects at Headwaters Farm which resulted in increased efficiency and ease of farm operations, including: assisting in new water line installation, building a new propagation house, overseeing the demolition and removal of two deteriorating buildings in the Dianna Pope Natural Area, and managing the grounds cleanup and removal of debris and hazardous materials from the newly acquired 1.1 acre property adjacent to Headwaters Farm.
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4.4 Marketing, Media, and Information Technology Marketing and media met the day-to-day needs of EMSWCD programs through efforts such as: web site development and maintenance, newspaper and other print advertisements, brochures and other EMSWCD publications, direct mailers, and one-on-one contacts and interviews. Marketing and media efforts were largely carried out by the Marketing and Media Manager and helped further EMSWCD’s strategic and program-specific goals by increasing public awareness and perception of EMSWCD and the natural resources within its boundaries. The Marketing and Media Manager is also responsible for managing the information technology service contract that supports the technology needs of the organization.
Significant accomplishments for FY16-17 included: • Creating and running a comprehensive survey to measure constituent awareness, comprehension, perceptions of ease of access and opinions of EMSWCD. Worked with a contracted marketing research company to finalize the survey and conduct it among a demographically representative sample of 400 residents. Final analysis and report will be delivered in July 2017. • Developing several assets and guides to help streamline EMSWCD messaging and visual branding, including a draft branding and identity guide, an “elevator messages” spreadsheet to coordinate consistent messaging, new material templates, and more. • Selecting, custom coding, testing, and setting up a new plant sale plugin for the website, improving and streamlining the user interface and experience, while also making management easier for the plant sale team. Worked with the team to run one of the most successful plant sales: sold 87% of stock, had very few issues with orders, received very positive feedback from the public.
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5.0 Rural Lands The Rural Lands Program, with seven FTEs, operated with a total budget of $1,320,688 for FY16-17. The program provided technical information, capacity, and financial assistance to help landowners improve and protect natural resources on their land. The work was divided into three areas: 1. Rural water quality improvement; 2. Riparian re-vegetation (aka StreamCare); and 3. Invasive weed control. 5.1 Rural Water Quality Improvement EMSWCD’s rural water quality-related efforts focus on providing consultations to rural landowners, outreach and engagement, and monitoring water quality in two streams. Throughout FY16-17, two FTEs focused on landowner consultations/site improvements while another was dedicated to outreach. An additional staff member completed water quality monitoring one day each month. In addition to EMSWCD’s property tax levy, this work was partially funded by the Oregon Department of Agriculture (ODA).
A narrative summary of major accomplishments related to Rural Water Quality Improvement is provided below while details relative to the FY16-17 Work Plan are provided in Appendix 4. The FY16-17 Work Plan identified 15 specific activities related to Rural Water Quality Improvement, of which 13 (or 87%) were completed and two (or 13%) are still in progress or were not completed to the planned target numbers.
5.1.1 Landowner Consultations and Outreach During FY16-17, the EMSWCD continued its work with rural landowners to help them improve and protect natural resources on their properties, with a focus on water quality. Landowners found out about EMSWCD services through word of mouth, direct mailings, advertisements, and outreach events like the Northwest Ag Show and the Oregon Association of Nursery’s Far West show. Some landowners contacted the EMSWCD with questions by phone or email. Others preferred that staff visit their property to identify site-specific conservation opportunities. I some cases, the regulations for agricultural water quality were also explained with a solution-oriented focus since EMSWCD is non- regulatory.
The goal for the number of site visits was exceeded, with a total of 52 for the fiscal year. Three successful cost share applications were submitted, two through the EMSWCD Cooperative Landowner Incentive Program (CLIP) and one through the Oregon Watershed Enhancement Board’s Small Grant Program. Two of the three applications were for conversion to drip irrigation and the third was farm road improvement for erosion prevention.
In an effort to overcome the barriers to addressing erosion, the results of a survey of nurseries was used to develop a new program area called Erosion Solutions. In addition to developing an outreach strategy and materials, staff were able to present the new program area and get feedback from local producers. In addition, design work for an erosion prevention project at a nursery was initiated.
Staff also worked with the Natural Resource Division of ODA to complete the biennial reviews of the Lower Willamette and Sandy Agricultural Water Quality Plans. This included presenting a summary of EMSWCD’s monitoring data and on-the-ground work.
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5.1.2 Monitoring EMSWCD Rural Lands staff collected Map 5: Water Quality Monitoring Locations monthly water quality samples at five sites in upper Johnson Creek, a tributary to the Willamette River, and at three sites in Beaver Creek, a tributary to the Sandy River (see Map 5). One monitoring site monitored in previous years was eliminated in Johnson Creek due to lack of year-round flow, and one in Beaver Creek because of ponding on the site. The data are collected to establish a baseline and determine water quality trends over time. Samples were analyzed for turbidity, pH, E. coli bacteria, nitrate, phosphorus, and total suspended sediment; the last four analyses were done by a laboratory. Continuous temperature loggers were installed at two sites in each watershed to collect data between May and October of 2017. Continuous temperature loggers were also installed for the second time in the Big and Smith Creek watersheds in 2017. Two loggers were deployed in Smith Creek and four were deployed in Big Creek.
This is the sixth year of monitoring in Johnson Creek and the fifth year of monitoring in Beaver Creek. EMSWCD’s monitoring has confirmed that neither Beaver nor Johnson Creek meet state water quality standards for temperature and bacteria. Johnson Creek is also listed as not meeting the water quality standard for toxics, with total suspended solids used as a surrogate measure. While EMSWCD’s monitoring data confirm that there are exceedances of the total suspended solids standard in Johnson Creek, the data are variable and a correlation with weather events has not been established.
5.2 StreamCare The EMSWCD’s StreamCare Program offers five-year agreements to willing landowners under which riparian buffers are restored and maintained by EMSWCD, at no cost to the landowners. A narrative summary of major accomplishments related to StreamCare is provided below while details relative to the FY16-17 Work Plan are provided in Appendix 5. The FY16-17 Work Plan identified nine specific activities related to StreamCare. Six (or 67%) were completed, and three (or 33%) were not completed as planned. All three activities not completed were intentionally delayed. StreamCare staff were also responsible for management and improvement of the Dianna Pope Natural Area (DPNA). Information regarding the DPNA can be found in Section 7.2.3 of this report.
StreamCare efforts have established native tree and shrub stands along 25 miles of EMSWCD waterways. StreamCare has been implemented in four sub-watersheds: Johnson, Beaver, Big/Pounder, and Smith Creeks (see Map 6). The selection of these four areas was based on water temperature problems and a lack of riparian cover.
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Map 6: StreamCare Sub-Watersheds
Beyond its primary goal to lower summer stream temperatures, StreamCare work contributes to wildlife habitat, improves additional water quality measures, and has helped build relationships with landowners. Because the majority of enrolled StreamCare sites have been planted and are in maintenance mode, the number of crew days needed for maintenance of this acreage can be estimated and this allows staff to estimate the number of new acres that can be added in a season. At the end of FY16-17, there were 119 sites enrolled in the StreamCare program. Table 8 provides a summary of the sites, miles, and acreage affected by StreamCare in FY16-17 and since the start of the program.
Table 8: StreamCare Sites Summary StreamCare Results FY16-17 Total all years New sites prepared and planted 9 sites 189 sites * Area of new sites 7 acres 701 acres Stream miles of new sites 0.32 miles 25 miles Native trees and shrubs planted on sites 45,055 ** 413,668 Sites graduated 10 51 Sites cancelled 8 19 * includes all currently enrolled as well as graduated and cancelled sites. ** includes Oxbow Farm forest and hedgerows at Oxbow and Headwaters.
As the current five-year StreamCare agreements end, Rural Lands staff are looking at extending some of the agreements where the weeds are still inhibiting tree growth (i.e., the trees are not ‘free to grow’). Eight site agreements were extended within FY16-17. For sites that are ready to graduate from the StreamCare program, program staff are meeting one-on-one with each landowner. Staff walk their site with them, answer any questions they have, and discuss what to expect from the site as it matures. Landowners are provided with a list of the species planted as well as plant identification guide. In addition, graduating landowners are also sent a survey about their experience with the StreamCare program. The results of this survey were overwhelmingly positive.
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5.3 Weed Control Throughout FY16-17, EMSWCD continued to reduce populations of invasive weeds in the Sandy River Basin and the Columbia River Gorge National Scenic Area. A narrative summary of major accomplishments related to weed control is provided below while details relative to the FY16-17 Work Plan are provided in Appendix 6. The FY16-17 Work Plan identified 14 specific activities related to weed control, of which 13 (or 93%) were completed and one activity (or 7%) was not completed.
The primary weed species targeted for control included false brome, knotweed, English ivy, old man’s beard, and garlic mustard. These species were chosen because they: 1) are able to invade the undisturbed understory of native forest; 2) cannot be controlled manually; 3) inhibit new tree recruitment; and/or 4) threaten the survival of established trees.
False brome is known to exist in four locations in the Columbia River Gorge – along Eagle Creek, Tanner Creek, Oneonta Trail, and Wahkeena Trail (see Map 7).2 In addition, staff verified a report of false brome in the Gordon Creek watershed. The limiting factor in controlling false brome in the Gorge is the steep terrain and unstable slopes. In the three drainages where eradication is hopeful, the majority of the infestation occurs near trails. In FY16-17 staff surveyed an additional 277 gross acres for false brome finding only 545 square feet of infestation. A total area of 1,900 square feet was treated.
Map 7: False Brome Eradication Area
2 EMSWCD eradicates False Brome in the portions of Eagle Creek that lie within the jurisdiction of the Hood River Soil and Water Conservation District under an Inter-Governmental Agreement.
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Knotweed survey and control work included re-visiting sites on the main stem of the Sandy River and in the Beaver Creek watershed. Previously treated sites were surveyed and only 2,614 square feet required treatment (see Map 8). Many of the sites had no visible growth. While it is hoped that knotweed does not re-grow on these sites, staff will continue to monitor these sites to ensure it does not. Additional surveys of 57 acres identified an infested area of 261 square feet.
Map 8: Knotweed Survey Area
Work to reduce the populations of Clematis vitalba (old man’s beard) and Hedera helix (Ivy) on both private and public land in the Columbia River Gorge continued throughout FY16-17 (see Map 9). An area of 544 acres was surveyed for new infestations leading to the discovery of 16 acres. For both species, control totaled 18 net acres across a gross area of 875 acres. Both species climb and have a negative impact on trees due to both the weight of the vines and the competition for light.
Map 9: Old Man’s Beard and Ivy Treatment Area
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The garlic mustard project focuses on preventing spread from a containment area around Corbett to new locations. A net area of 3.3 acres of garlic mustard was treated across 227 acres (see Map 10). Garlic mustard is rarely found in new locations outside of the containment zone and the EMSWCD objective of annually eliminating all known reproductive plants outside of the containment zone is being achieved. This year was the first time that there appeared to be a reduction in the total amount of garlic mustard. This could be because of successful fall treatments, or the seed bank in the soil may be decreasing in viability, or a combination of these and other factors.
Map 10: Garlic Mustard Containment Area
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6.0 Urban Lands The EMSWCD’s Urban Lands staff work primarily within the cities of Portland, Gresham, Fairview, and Troutdale (i.e., within the Urban Growth Boundary). During FY16-17, the Urban Lands staff consisted of four FTEs and operated with a budget of $628,555. The staff seek to foster a stewardship ethic in the urban landscape by encouraging a lifestyle that folds pollution prevention and resource conservation into everyday life. With over 600,000 urban dwellers residing within EMSWCD’s service area, program efforts help individuals make a difference by introducing them to the benefits of incorporating green practices into landscape development and management. The program works primarily at the neighborhood level to give people the information, skills, and confidence needed to take action. This is achieved through the creation of workshops and presentations, educational posters and brochures, information-sharing events such as an annual native plant sale and Naturescaped Yard Tour, and demonstration projects.
A narrative summary of major accomplishments related to Urban Lands activities is provided in Sections 6.1 - 6.10, while details relative to the FY16-17 Work Plan are provided in Appendix 7. The FY16-17 Work Plan identified 38 specific activities related to Urban Lands, of which twenty-six (or 68%) were completed, six (or 16%) were in progress with success likely in future, and six activities (or 16%) were not completed. The 16% incompletion rate is attributed in part to the senior urban conservationist position being vacant for a significant part of the fiscal year. The effects of that position’s vacancy are most notably evident in the areas of technical assistance, one-hour presentations, and implementation of the rain garden incentives program.
Of note this year is the reprioritization of methods used to reach out to the public in regard to water conservation. A decision was made to not create and offer workshops for these specialized niches within water conservation. Instead, program staff are working with partner groups to build this knowledge within the community and to instead, become a source of knowledge via the EMSWCD webpage, thus avoiding the substantial initial input and resources that providing workshops entails.
As part of the 2014 EMSWCD strategic planning a decision was made to reallocate some Urban Lands resources away from workshops and toward the scoping and development of long-term partnerships and on-the-ground transformative demonstration projects. However, in FY16-17, there were discussions surrounding the important niche EMSWCD’s Urban Lands program fills in the area of adult education. As a result, a decision was made to continue to provide the level of conservation education that the program has become known for. In April 2017, the Board approved the creation of a part-time internship position that would assist in the management of these workshops and allow the current workshop coordinator to expand into new endeavors related to the program’s large-scale demonstration projects.
Table 9 provides summary public participation numbers for presentations, workshops, and events related to Urban Lands activities. In total, 78 separate presentations, sales, tours, and workshops were held that resulted in over 6,329 public contacts.
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Table 9: Summary of Public Participation in Urban Lands Activities
Presentations/Workshops/Events # Held # Attendees Conservation Corner Tours 3 85 General Outreach Presentations 5 98 Tabling at Partner Events 12 3,785 Annual Native Plant Sale 1 779 Events Annual Naturescaped Yards Tour (9 yards) 1 351 Native Plants Workshops 8 161 Intro. to Naturescaping presentations 3 110 Naturescaping Workshops 11 264 Intro. to Rain Gardens presentations 3 90 Workshops Rain Gardens Workshops 9 186 Urban Weeds Workshops 3 55 Beneficial Insects Workshops 9 182 Pollinator Workshops 10 183 TOTAL 78 6,329
6.1 Reaching New Audiences Urban Lands staff are always looking for new ways to reach audiences that, for one reason or another, have not been made aware of EMSWCD’s many services or aren’t sure what EMSWCD can do for them.
Outreach Plan: To inform outreach to new communities, staff created an outreach plan that includes outreach strategies, prioritized geographical areas, and community contacts. This working plan will continue to help ensure that Urban Lands staff are strategically expanding services throughout the EMSWCD service area. In FY16-17, staff met with 12 new community groups and organizations in an effort to identify opportunities and areas of possible collaboration.
Demographic Data: To gauge the effectiveness of reaching out to new populations, the program began tracking demographic data in the fall of 2012 and has begun to establish a baseline from which to track and measure the program’s efforts.
Workshop Diversification: Urban Lands staff began to experiment with the variety of workshops, specifically regarding length (two hours instead of four hours), locations (actively promoting workshops east of 82nd Avenue), and timing (week nights rather than strictly on weekends). It is hoped that with these added variations, EMSWCD services will be accessible to more constituents.
High-leverage Constituents: In line with EMSWCD strategic goals, the program continues to strive to offer more opportunities that engage landscape professionals and other high-leverage constituents such as managers of campuses and industrial properties. This is done primarily through technical assistance, focused (often hands-on) workshops, and by offering Continuing Education Credits/Units (CEC/CEUs).
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6.2 Naturescaping Workshops and Tour Throughout FY16-17, the Urban Lands team promoted naturescaping by providing free workshops and hosting the annual Naturescaped Yard Tour.
During FY16-17, the following workshops were provided related to naturescaping: • Introduction to Naturescaping: four presentations, 110 people; and • Naturescaping Basics: 11 workshops, 264 people.
The Naturescaped Yard Tour is a great opportunity for the public to visit private yards that feature a multitude of conservation practices, learn tips and tricks from the landowners, and be inspired by the variety of different naturescaping features. This year the tour took place on May 13th and featured nine yards, 42 volunteers, and attracted 351 visitors. This year the tour also included two grantee project sites that were established with support from funds through the EMSWCD Grants Program.
6.3 Rain Gardens & Stormwater Management Workshops and Incentives The Urban Lands Program has developed a variety of methods to support and teach homeowners how to use rain gardens and other techniques to manage stormwater runoff on their property. These include presentations, workshops, technical assistance, and incentives.
During FY16-17, the following workshops and presentations were provided related to rain gardens: • Introduction to Rain Gardens: three presentations to 90 people; and • Rain Gardens 101: nine workshops for 186 people.
“Rain Garden at Work” Signs: In addition to rain garden classes, staff created a way for homeowners to communicate to their neighbors and community what they are doing for clean water in the region. The Rain Garden Registration web tool allows people to register their rain garden on EMSWCD’s website and share lessons-learned from their personal rain garden installation experience. This information, which is posted on EMSWCD’s website, offers an opportunity for prospective rain garden owners to learn from their peers and receive encouragement from their neighbors. After homeowners register, they receive a rain garden sign they can install in their rain garden. This helps promote rain gardens in the surrounding neighborhood; people walking by can see a rain garden in action, and the sign directs them to EMSWCD’s website for more information. Additionally, this registry also helps EMSWCD know how many rain gardens exist. Eight rain gardens were registered in FY16-17; a total of 106 rain gardens have been registered since registration began in 2008.
Financial Incentives: Implementation of rain garden financial incentives in the City of Gresham was continued in FY16-17. Modeled after similar projects throughout the region and the United States, the financial incentive program is meant to increase exposure, awareness, and interest in rain gardens within areas where, despite the ease and low-cost, techniques like these have been slow to gain popularity. Under this initiative, residents who live in the City of Gresham and whose soils are suitable can build a rain garden and receive a $200 payment from EMSWCD. EMSWCD provides technical assistance and a site visit to guide the homeowner through the financial incentive requirements. Once the rain garden has been built, staff conducts a final site visit to ensure the project has been built safely and that it meets the City of Gresham’s rain garden and downspout disconnect guidelines. In FY16-17, one homeowner finished their garden and received a $200 reimbursement. Looking forward, staff are also exploring new methods and tools to encourage and incentivize the installation of stormwater solutions on properties within the higher priority locations in the urban area.
Urban Lands staff also provided 29 stormwater and/or drainage related technical consultations to EMSWCD residents during FY16-17.
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6.4 Water Conservation Workshops With hotter and drier summers in the Pacific Northwest, more homeowners are irrigating their landscapes. This increased irrigation can create additional stress on drinking water supplies. To help conserve water resources, EMSWCD provides a variety of workshops (as described throughout Section 6) to encourage homeowners to let their lawn go brown in the summer, plant native and other drought tolerant plants in their yards, and if they are going to irrigate, reserve that water for food crops that require summer water. EMSWCD also provides technical assistance for, and encourages the installation of, greywater irrigation systems to reuse indoor water out in the landscape, as well as other water conservation practices such as drip irrigation, lawn reduction, native plant use, etc.
Urban lands staff provided eight water conservation consultations. These consultations involved questions about rainwater harvesting, greywater, and planting and mulch/soil recommendations.
Greywater use is a relatively new concept in the Pacific Northwest. In years past, EMSWCD hosted several workshops on the topic in collaboration with the Oregon Department of Environmental Quality. The workshop described the concept (utilizing greywater in the landscape) and then walked people through the greywater application process. However, due to the loss of a community presenter, staff made the decision to provide information through technical assistance and web-based information and to encourage interested local community groups to spearhead this specialized subject area. In FY16-17, EMSWCD met with partners to discuss the need and creation of the Greening with Greywater project, a collaborative effort of Greywater Action, Recode, Depave, and others. For this new collaboration, EMSWCD provided guidance, grant funding, and hosted initial meetings and workshops to help this initiative get underway.
6.5 Native Plant Workshops, Sale, and Web Tool Native plants are adapted to local soils and climate and require very little water and maintenance once established. They are less susceptible to common garden pests and diseases and they attract a variety of wildlife. Native plants support critical habitats for local wildlife by providing food and shelter. The Urban Lands team promoted the use of native plants through free workshops, an annual native plant sale, and by partnering on the development of an online native plant selection tool.
The native plant workshops teach residents about the benefits of native plants and introduce native plant identification and maintenance techniques. EMSWCD worked closely with community partners and contracted presenters to provide eight native plant workshops for 161 people. These were typically held on weekday evenings.
EMSWCD’s native plant sale is unique within the region in that it focuses, almost exclusively on bare- root plants, ensuring customers receive quality plant stock at inexpensive prices. For the second year in a row, in FY16-17 EMSWCD focused strictly on bare root trees and shrubs, foregoing the sale of ground covers. Selling ground covers imposed a substantial logistical burden on staff and volunteers leading up to the sale. Additionally, most nurseries sell those same ground covers for a very similar cost, so it was decided that there was little need to provide those at the annual EMSWCD sale. During the January- February 2017 native plant sale, 91 volunteers were engaged, and 10,929 native plants were sold to 729 customers. The sale generated $30,681 in revenue.
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In partnership with members of the Adult Conservation Education collaborative (which includes several soil and water conservation districts, Metro, Clean Water Services, City of Portland, City of Gresham, Backyard Habitat Certification Program, and others) Urban Lands staff worked to create a mobile- friendly, visually appealing, in-depth native plants database. In FY16-17, work was done to refine the data being entered into the tool and work began on the initial design aspects of the site and the first iterations of the online interface were developed. The website will include features that will help people select the right plant for the right place, create “shopping lists” or planting plans, and show pictures of various views and seasonal variations of plants.
6.6 Urban Weeds Workshops and Web Tool Helping homeowners manage invasive species on their properties without the use of toxic chemicals is a high priority for the Urban Lands Program. To this end, presentations and workshops on identification and control of backyard weeds have been developed. Additionally, EMSWCD is helping to develop and fund a web-based Integrated Pest Management tool.
Urban weeds workshops help homeowners understand how invasive plants affect ecosystem function and how they personally can help minimize the threat of both new and existing invaders. Emphasis is placed on identification, prevention and non-toxic manual control. In FY16-17, the program provided three backyard weeds workshops to 55 participants. These were typically held on weekday evenings.
Throughout FY16-17, staff continued to work in partnership with the WOIRK (Western Oregon IPM Resources Collaborative), which includes Oregon State University Extension, Metro, City of Portland, City of Gresham, Backyard Habitat Certification Program and others, to create an online tool to help urban residents, master gardeners, and landscape professionals manage their pests with the best possible methods. In FY16-17, staff attended stakeholder meetings, helped to guide the planning, provided input on needs and design, and contributed $10,000 in funding for an overall tool funding and development plan. Project partners submitted a 2017 grant proposal to EMSWCD. In lieu of funding through Grants Program, the Board decided to support the project by contracting directly with OSU going forward.
6.7 Wildlife Habitat Assistance and Workshops Improving wildlife habitat is one of three priority goals for the Urban Lands Program. The program provides technical assistance to help homeowners create and maintain wildlife habitat within the urban areas of the district. Additionally, in an effort to educate the public about the numerous beneficial insects of the urban realm, and to discourage the use of toxic insecticides in the landscape, new workshop topics were added to the program’s offering. To assist with this effort, EMSWCD contracted with a local entomologist to offer workshops on both pollinators and beneficial insects.
This year, Urban Lands staff provided 37 wildlife habitat related consultations. These consultations ranged in topic from mulch and planting recommendations to invasive weed control.
Beneficial insect workshops introduce participants to the invertebrates that provide free pest control around the clock. Emphasis is placed on plants and best practices that will attract and provide habitat for beneficial insects that will help their garden thrive. In FY16-17, the program provided nine beneficial insect workshops to 182 participants.
Pollinator workshops introduce participants to the different kinds of pollinators commonly found in gardens. Participants discover plant palettes to help attract and support pollinators, and learn about ways to provide shelter, water, nesting, and overwintering sites. In FY16-17, the program provided ten pollinator workshops to 183 participants.
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6.8 Conservation Corner The EMSWCD office on N. Williams Avenue in Portland, coined the “Conservation Corner,” is a showcase of sustainable practices in building operations and landscape management. The Conservation Corner provides many working examples of innovative conservation techniques that can be incorporated into a home or business, including an eco-roof, a composting toilet, permeable pavement and paving, naturescaping, rain gardens, and a number of other green infrastructure solutions including an artistic downspout solution. The Urban Lands team guides the development and maintenance of the demonstration aspects of the site and provides tours of the Conservation Corner upon request, while the Facilities Manager coordinates the facility maintenance and upkeep.
In addition to the interpretive signage on-site, in FY16-17 staff updated plant labels with more informative, sturdier signage throughout the demonstration area, to assist tour-goers and users of the property in identifying the numerous native plants growing on-site. In FY17-18, Urban Lands staff will develop educational materials about existing sustainable features and will review the site and facility for additional implementation opportunities.
Tours and use of the Conservation Corner in FY16-17 included: • Three tours to 85 people, including two classes from Portland Community College; • Over 730 public visitors during the native plant sale event; • Numerous community members and groups attended workshops or participated in on-site meetings; and • The building and its grounds have also become a popular space for partner and community meetings and even for local community members who sit to have a quiet lunch or bring their children to play in the trees and shrubbery.
6.9 Demonstration Projects FY15-16 marked the beginning of a new direction for the Urban Lands Program with the addition of large-scale, transformative demonstration projects. During FY16-17 the Urban Lands staff continued to expand upon this work and engage with new partners and projects.
During FY16-17, the Urban Lands Program continued to engage in a partnership to transform the Mt. Hood Community College (MHCC) campus. Partners include MHCC staff and faculty, the Sandy River Basin Watershed Council, the City of Gresham, Metro, and other community partners. To support this effort, EMSWCD contracted with a consulting firm to perform a needs assessment and produce a prioritized list of green retrofit opportunities. This year the partnership used this prioritized list to engage additional partners, obtain additional funding, and began work on the top three priority projects identified in the needs assessment.
In 2017, EMSWCD also met with staff from the Oregon Museum of Science and Industry (OMSI) to discuss opportunities for collaboration as they implement their 20-year vision for more sustainable grounds and infrastructure. Currently, EMSWCD is partnering with OMSI on a Five Star National Fish and Wildlife Federation grant to fund and implement riverbank restoration as part of phase one of the project.
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6.10 Urban Cost-share and Technical Assistance The Urban Lands Program provides technical assistance on a myriad of topics, such as invasive plant control, stormwater management, water conservation, wildlife habitat creation and enhancement (noted in several sections above). Some projects, if eligible, receive funding through EMSWCD’s cost- share program, Conservation Landowner Incentive Program (CLIP).
In FY16-17 the Urban Lands Program began taking a greater role in managing CLIP projects for landowners within the urban area. The cost-share program offers private landowners and managers financial assistance to implement significant conservation practices in high-priority areas of the district. Forward looking, in FY17-18 the Urban Lands Program will continue to refine program eligibility requirements to better meet EMSWCD’s long-range strategic planning goals.
This year, EMSWCD consulted with and/or presented to several Homeowners’ Associations and Community Development Corporations about implementing more sustainable landscaping practices, including: removing lawn, reducing the amount of highly-manicured ornamental landscaping, mulching instead of leaf blowing, naturescaping, and removing invasive plants. Technical assistance on these projects is on-going and may become eligible for cost-share assistance as EMSWCD refines its long-term goals.
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7.0 Conservation Legacy The EMSWCD’s Conservation Legacy team, which consisted of 4.87 FTE and an operational budget of $779,895 in FY16-17, helps other entities, such as conservation and environmentally-oriented public and private organizations, schools and community organizations, and private rural landowners, create a conservation legacy. The Land Legacy Program accomplishes this primarily through land protection efforts while the Grants Program accomplishes this by providing funding to external entities. The Headwaters Incubator Program accomplished this by supporting beginning famers establish viable farm businesses and be good stewards of land.
7.1 Headwaters Farm and Incubator Program The EMSWCD’s Headwaters Farm is located in the southcentral part of the district, on the outskirts of Gresham, Oregon (see Map 11). During FY16-17, the Headwaters Farm and related Headwaters Incubator Program were staffed primarily by a 1.87 FTE, a full-time Headwaters Farm Program Manager, who was assisted by the EMSWCD Facilities Manager (0.5 FTE) and a part-time and seasonal Operations Assistant (0.37 FTE). While assisted from time to time by other EMSWCD staff, together, these three positions were responsible for site development and management, and the farm incubator program development and management.
Map 11: Location of Headwaters Farm
Headwaters Farm is a 60-acre parcel (see Figure 3), of which approximately 30 acres is farmland that is available to incubator farmers. This area is divided into nineteen blocks. There are an additional 14 acres consisting of the Dianna Pope Natural Area which contains the North Fork of Johnson Creek. There is also a two-acre privately owned residential inholding within the farm. The northeast and northwest corners of the 30 rentable acres, approximately seven acres, were kept in cover crops during FY16-17.
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Figure 3: Headwaters Farm
During FY16-17, the Headwaters Farm served primarily to house the Headwaters Incubator Program (HIP). HIP helps launch private farm businesses by providing individuals with agricultural experience, affordable access to farmland and agricultural resources, information on best management practices, and connections to the local small-farm networks. In overcoming these common barriers to beginning farmers, the EMSWCD is assisting the generational transition in local agriculture, keeping quality farmland in production, promoting conservation agriculture practices and good stewardship of agricultural land.
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A narrative summary of major accomplishments for HIP is provided below while details relative to the FY16-17 Work Plan are provided in Appendix 8. The FY16-17 Work Plan identified 28 specific activities related to Headwaters and HIP, of which 26 (or 93%) were completed, one (or 4%) is in progress and will be completed in FY17-18, and one (or 4%) was not completed.
7.1.1 Program Management The following goals for Headwaters and the HIP program were approved by the EMSWCD board in the revised 2012-2017 strategic plan: • Operate under an approved Farm Management Plan for conservation practices and other improvements while identifying concepts for additional services to reach a broad range of constituents. • Operate a thriving, dynamic farm incubator. • Increase the visibility and leverage of EMSWCD and USDA-NRCS conservation farming practices through tours and one-on-one interactions with farmers.
These goals became the foundation of a draft Five-Year Headwaters Farm Plan. The five-year plan was not finalized and approved this year (as planned) and will be revisited and finalized after the EMSWCD strategic planning process in November 2017. Relative to the activities identified in the FY16-17 Work Plan, all basic program management activities were completed, including: • Budget development and management; • Farmer’s Manual update (document containing all pertinent information relating to HIP that serves as an agreement with incubator farmers); • Applicant vetting, interviews, and participant acceptance; and • New farmer orientation, mid-season check-ins, and end-of-year meetings.
A major component of incubator program management is recruiting participants and assisting with new farmer establishment and operations. In the fall of 2016, six applications from new farmers were submitted to HIP for the 2017 farm season. Of these, two new farms were accepted into the program, making a total of 14 farms operating through HIP on roughly 23 acres during the 2017 growing season (see Table 10).
7.1.2 Site Management Several improvements were made to Headwaters Farm during FY16-17. The most notable addition to the farm was the construction of two 30ft x 148ft hoophouses that are leased out to incubator farmers by the bed and provide greater opportunities for season extension and specialty crop production. Each house is flanked by a drainage ditch that overflows into a 600ft grass waterway to infiltrate above- ground water and keep sediment from entering Johnson Creek.
Other notable improvements to Headwaters Farm during FY16-17 included: • Build-out of the curing shed with pallet racking to utilize vertical space; • Removal of a dilapidated barn and garage from the Dianna Pope Natural Area; • Construction and build-out of the propagation house with tables and an irrigation system; • Pouring of an apron for the front and back doors to the barn; • Installation of 450ft of gravel access road to combat mud and erosion while providing year- round access to active fields; • Expansion of the germination chamber; and • Development of a seedling hardening off area.
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Table 10: FY16-17 HIP Farmers Acres Years Farm Farm Business Type Sales Outlets Leased in HIP Abundant Fields Farm 1.5 Mixed Veggies Market/Restaurants/CSA/Wholesale 5 Happy Moment Farm 0.75 Mixed Veggies Farmers Market/Direct 5 Stadnikov Farm 0.75 Mixed Veggies/Honey Farmers Market/Direct 5 Alquimia Botanicals 0.25 Herbs/Value Added Farmers Markets/Wholesale 4 Full Cellar Farm 1.5 Mixed Veggies CSA/Farmers Market 4 Rainbow Produce 0.33 Mixed Veggies Direct 3 Wild Roots Farm 2.5 Mixed Veggies CSA/Restaurants/Wholesale 3 Black Locus Farm 4.6 Mixed Veggies Restaurants/Wholesale 3 Gentle Rain Farm 1 Mixed Veggies Wholesale to Personal Cracker Business 3 Springtail Farm 1.5 Mixed Veggies Farm Stand/CSA 3 Tanager Farm 0.5 Mixed Veggies CSA/Farmers Market 2 Glasrai Farm 1.5 Mixed Veggies Farmers Markets 2 Fawnlily Farm 0.25 Flowers Markets/Weddings 1 Lazy Dog Farm 0.5 Mixed Veggies CSA 1 14 Farms 17.4
Another big success was the continued use of cover crops to improve soil health and water quality at Headwaters Farm. Fall plantings of legumes and grains were used as a tool for remediating land and preparing it for crop production. A second cover crop regime was conducted as an experiment on over 3.5 acres that were simultaneously sown with Sudan grass and red clover. The Sudan grass remains the dominant crop during the summer and adds significant soil organic matter. The clover lingers below during warm months but then takes over during the cooler months after the Sudan grass has been killed by the first frost. This keeps a perpetual cover over the ground, fixes nitrogen for future cropping, requires little maintenance and no irrigation, suppresses weeds, and helps to build soil structure and depth. This program was then implemented on two new plots not being leased by incubator farmers for the 2017 growing season.
Two new pollinator meadows were established, one near the barn (1,500ft2) and the other just north of the in-holding property (4,300ft2). These meadows are installed with a combination of nursery fabric with bark dust mulch. They are being used to demonstrate a method of pollinator habitat establishment in organic systems.
Two signage projects were planned for FY16-17 but did not take place, and are anticipated to be completed in FY17-18. These include: • Farm sign along Orient Drive road frontage. While the sign was designed and printed, the erection of the sign was held up by permitting and the impacts of acquiring an adjacent property. • Container sign. The container was prepped for the new signage, but decisions remain on the best approach for letter size and mounting.
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7.1.3 Support and Training HIP farmer support and general farmer development remains a substantial component of program activities. Learning opportunities come in a variety of forms, including formal programming and classes, individual trainings and feedback, and peer-to-peer information sharing. Each of these formats has its own value for overall farmer development.
One of the prominent formal training offered during FY16-17 was Food Safety. This topic was taught by Atina Diffley with the organization Family Farmed. It tied together important issues pertaining to: Food Safety Modernization Act produce rules; post-harvest handling for quality and safety; designing a packing shed for efficiency and food safety; and food safety checklists and plan.
Other trainings and workshops included: • Land Access – spearheaded by Nellie McAdams, Rogue Farm Corps’ Farm Preservation Program Director • Tractor Training – taught by the Headwaters Farm Program Manager (a second training was offered exclusively to EMSWCD staff) • Nutrient Management – taught by Dean Moberg USDA-NRCS Basin Resource Conservationist and the Headwaters Farm Program Manager • Irrigation Management – taught by the EMSWCD staff • New Farmer Orientation – led by the Headwater Farm Program Manager
A recording keeping cohort was also established at Headwaters Farm. This program is an approach to estimating labor and production costs for better decision making and more accurate farm financial projections. This initiative is led by Oregon Tilth.
Countless one-on-one exchanges were conducted between the Headwaters Farm Program Manager and incubator farmers or between the farmers themselves that contributed to HIP farmer learning.
7.1.4 Outreach As with previous years, a variety of tours were conducted at Headwaters Farm. These primarily consisted of informational tours for the general public and organizations interested in learning more about EMSWCD’s farmer development and conservation agriculture efforts. In total, 12 tours were conducted, including tours for Multnomah County’s Office of Sustainability, Oregon’s Soil and Water Conservation Commission, Tax Supervising Conservation Commission, a Portland Community College class, and a pollinator workshop. Additional off-site outreach included opportunities at Small Farm School, the Oregon Small Farms Conference, the Agricultural Biodiversity Conference, and on an X-Ray FM radio show called Grow PDX.
Much of the program’s outreach for new farmers came via partner organizations. Emails and updates were sent out at key times of the year to highlight upcoming tours, events, and the HIP application period. The Headwaters Farm Program Manager worked closely with EMSWCD’s Marketing and Media Manager to ensure regular social media posts and occasional advertisements and press releases.
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7.2 Land Legacy The Land Legacy Program focuses on protecting, through fee or less-than fee acquisitions, agricultural lands, natural resource lands, and access to nature lands. Lands can be acquired, retained, and managed over the long-term directly by the EMSWCD or lands can be acquired and transferred (or a grant can be given for the same) to partner agencies or organizations for long-term management. The Land Legacy Program also helps rural landowners plan for the future by providing farm succession workshops and by helping identify potential new farmers (through farm leasing) for their lands. In FY16-17, the Land Conservation Fund (capital fund) available for property interest acquisitions was $6,184,987.
A narrative summary of major accomplishments related to the Land Legacy Program is provided in Sections 7.2.1 through 7.2.3 while details relative to the FY16-17 Work Plan are provided in Appendix 9. The FY16-17 Work Plan identified 21 specific activities related to the Land Legacy Program, of which five (or 24%) were completed, seven (or 33%) substantively progressed but were not completed as planned, and eight (or 38%) were not completed during the fiscal year.
For much of FY16-17, from the beginning of August 2016 to the end of May 2017, EMSWCD did not have a Land Legacy Program Manager in place. As such, the Land Legacy Program was in something of a holding pattern for much of this reporting period, with the work that did take place mostly focused in pursuing the existing projects to conclusion and addressing new opportunities reactively as they arose, with limited proactive outreach and engagement. The vacancy explains the limited progress made against the planned activities for the fiscal year. This includes the decision not to go ahead with the farm succession workshop that was planned. 7.2.1 Program Planning and Management During FY16-17, limited steps were taken to establish and strengthen implementation of several important components of the Land Legacy Program. Programmatic accomplishments realized for the Land Legacy Program during the fiscal year included: • The recruitment of a new Land Legacy Program Manager to lead and manage the program. • Initial work was done on elements of the five-year program plan and strategic plan for the agricultural land protection elements of the program once the new program manager was in place in the fourth quarter. • The production and refinement of foundational documents for the agricultural land component of the program. 7.2.2 Site-specific Protection Land Legacy Program FY16-17 accomplishments related to the protection of specific sites are divided into agricultural lands, natural resource lands; and access to nature lands. Several potential projects were and are being pursued, with one project progressing to closing during this fiscal year (see below).
Agricultural Lands: EMSWCD focuses the working lands protection efforts on the area east of the urban growth boundary and west of the Sandy River, excluding the urban reserve. In FY16-17, the focus was on pursuing existing active projects to conclusion and reactively pursuing opportunities that arose.
An opportunity to purchase a small 1.1-acre property that is surrounded by EMSWCD’s Headwaters Farm on three sides arose in the winter. After successful negotiations with the owner, the property was purchased by EMSWCD, with the deal closing in May 2017. The property offers opportunities for Headwaters and the HIP Program through increased road frontage on Orient Drive, as well as opportunities for consolidating management and infrastructure development to support the farm operations. In terms of the future use and management of his property, it will functionally be included into Headwaters Farm as an expansion and consolidation of that property.
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One 32-acre agricultural protection opportunity the program has been working on from the previous two years was pursued further in FY16-17, while first being considered for a conservation easement it was then pursued as a fee simple purchase. This project is on hold indefinitely as an agreement on a purchase price could not be reached. An additional 59-acre farm property was identified for sale and secured under contract as a fee simple acquisition in FY15-16. Program staff undertook various due diligence activities confirming the suitability of the property which was due to close in FY16-17, however the sale fell through and is no longer being pursued. Other agricultural land protection opportunities were identified and pursued late in FY16-17 once the new Land Legacy Program Manager was in place.
Map 12: FY16-17 Land Legacy Program Focal Area for Agricultural Land Protection
Natural Resource Lands: Several natural resource properties were pursued in FY16-17 with potential partners, including a forest property east of the Sandy River, and a forested property on Grant Butte. None of these progressed to closing in FY16-17, and one will be pursued further in FY17-18.
Access to Nature Lands: Several access to nature properties were investigated or pursued in FY16-17 with partner agencies. These included properties within the Columbia Slough watershed and in north Portland. Neither progressed to closing in this reporting period, and are pending agreements with landowners, sourcing sufficient funding, or identifying an agency to hold the property interest. 7.2.3 Site Stewardship Site stewardship activities include direct management of infrastructure, natural resources, and private/public use of any (non-office-related) properties owned by EMSWCD. The EMSWCD currently owns two such properties, the Headwaters Farm and the Oxbow Farm. The Headwaters Farm, which also includes the Dianna Pope Natural Area, is addressed in this report in Sections 7.1 and 7.2.3. During FY16-17, staff made progress with the clean-up and stabilization of the acquired property adjacent to Headwaters, including the removal of unwanted structures and debris. The demolition of the dilapidated house will take place in FY17-18.
EMSWCD staff (primarily from the Rural Lands Program) progressed with the implementation of stewardship activities identified in the operational plan for the Oxbow Farm. This included weed control and replanting in the forested portions of the property, as well as establishing a native plant hedgerow along the southern boundary of the property along Oxbow Drive.
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7.2.3.1 Dianna Pope Natural Area EMSWCD acquired Headwaters Farm in 2011 (see Section 7.1), and the restoration of the 14-acre riparian area along the North Fork Johnson Creek on the property was initiated shortly thereafter. In 2015, this site was designated as the Dianna Pope Natural Area (DPNA) in recognition of Dianna Pope’s 30-plus years of service on the EMSWCD’s Board. A Rural Lands staff serves as the manager of the DPNA. In FY16-17, maintenance was conducted within the entire DPNA, and infill planting, largely focused on planting around ground disturbed during the culvert removal/replacement project (see below) and on decommissioned roads, was conducted. A wildlife survey also began and is to be completed in FY17-18. Rural Lands staff completed a third draft of a five-year site management plan for the DPNA, and conducted a three-week public comment period for the plan. The final plan was approved by the Board of Directors early in FY17-18.
After a fish survey by Multnomah County showed native salmon and trout on the mainstem of Johnson Creek but not on the North Fork, and a culvert assessment by the Johnson Creek Watershed Council identified fish passage barriers on the North Fork, EMSWCD staff took a closer look at the three culverts in the Dianna Pope Natural Area (DPNA). All three culverts were undersized for the flow in the North Fork. The downstream culvert was assessed as 67% passable by fish, but the other two were only 33% passable. In addition, our partners were making plans to replace or repair the culverts downstream. The EMSWCD Board approved funding to remove all three culverts, and the work was completed in August and September of 2016. The downstream (west) culvert was replaced with a bridge (Figure 3). The middle culvert was removed and not replaced. The upstream (east) culvert was replaced with a properly sized arch culvert (Figure 4). Cuttings and bare root trees and shrubs were planted in February 2017 at all three locations. The farm road on the north side of the creek was decommissioned and planted. The project was completed on time and under budget. Both the bridge and arch culvert performed well during the winter of 2017.
Figure 4: Before and after pictures of downstream (west) culvert replacement in DPNA.
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Figure 5: Before and after pictures of upstream (east) culvert replacement in DPNA.
7.3 Grants The EMSWCD administers a multi-faceted Grants Program that helps fund projects that are led by external entities, but which also help achieve EMSWCD’s goals. In FY16-17, $2,230,300 was budgeted for existing and new grants. As briefly described below, EMSWCD grants fall into five categories: 1) Partners in Conservation; 2) Small Projects and Community Events; 3) Conservation Landowner Incentive Program; 4) Strategic Conservation Investments; and 5) Strategic Partnership Agreements.
A narrative summary of major accomplishments related to the Grants Program activities is provided below in Sections 7.3.1 through 7.3.7 while details relative to the FY16-17 Work Plan are provided in Appendix 10. The FY16-17 Work Plan identified 15 specific activities related to the Grants Program, of which all 15 (or 100%) were completed or largely completed.
7.3.1 Partners in Conservation and PIC Plus Grants Partners in Conservation (PIC) and PIC Plus provide funding to support conservation projects and conservation education within the EMSWCD’s service area or, when not within the service area, for projects that serve EMSWCD residents. These grants are awarded annually through a competitive application process. PIC grants can range from $5,000 to $60,000 for one-year projects. PIC Plus grants range from $5,000 to $100,000 per year for a two to three-year time frame. The Grants Program Manager oversees and administers the PIC grant program. A PIC Review Committee makes recommendations for funding and the Board of Directors gives final approval.
This year, EMSWCD awarded three PIC Plus multi-year grants of over $100,000 each, but funded fewer PIC grants overall compared to prior years. Supporting fewer projects with some larger grants may enable more significant impact in the long-term.
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During FY16-17: • Out of 32 total grant applications, the EMSWCD Board of Directors awarded 18 PIC grants in FY16- 17, including three multi-year PIC Plus grants. • Regular PIC grants ranged in size from $10,000 to $40,000. The average PIC grant size was $23,000. The three PIC Plus grants ranged from $101,000 to $143,000. • 13 of 18 PIC projects funded in 2017 involved underserved youth or communities in the district. • A total of $760,416 was awarded in PIC grants in 2017: 6% of funding went to restoration/monitoring projects, 30% to naturescaping/stormwater management, 13% to gardening/sustainable agriculture, 9% to environmental education, 21% to garden education, and 21% to equity/capacity building for underserved population (see Figure 6). Note however that several of the PIC grant projects overlap outcomes in these categories.
Figure 6: FY16-17 PIC Grant Categorization
Restoration/ Monitoring Equity/Access 6% 25% Stormwater Management/ Urban Landscapes 30%
Environmental Education 9%
Gardening/ Sustainable Agriculture Garden Education 13% 21%
A complete list of the awarded PIC grants in FY16-17 is given in Appendix 11. PIC and PIC Plus project highlights include: • Funded two equity-focused multi-year PIC Plus tree planting projects in the urban part of the district. These large neighborhood-scale tree planting initiatives include the Jade/Lents neighborhoods of east Portland and parts of Rockwood and the City of Gresham, all regions heavily in need of investment in green infrastructure. Both grants will enable involvement of local communities and youth. • Funded two restoration and/or water quality monitoring projects in the rural part of the district. A grant to Northwest Youth Corps enables low-income youth to work with public land agencies to complete restoration projects in east Multnomah County. Columbia Riverkeeper was awarded funding to support volunteer river monitoring on the Columbia River as well as river clean-up and restoration efforts involving underserved youth.
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• Funded the development of one new community garden. Centennial School District and Portland Parks & Recreation’s Community Gardens Program will create a 30,000 square foot community garden at Lynch Wood Elementary School that will provide a racially diverse and low-income population with a community hub where they can grow food and engage in environmental stewardship. • Funded ten garden projects that incorporate soil and water conservation education and serve low income communities. A three-year PIC Plus grant to Growing Gardens will create the opportunity for systemic change within participating school districts. The grant supports garden coordinators and is focused on establishing an equitable model for staffing garden education so that it becomes a permanent part of the curriculum in all schools. • Supported three partnerships that cross traditional sector lines and help to build alliances between conservation groups and community organizations. Building stronger alliances among diverse organizations can foster better relationships and understanding for working toward common goals. One project funded this year supports Native American youth and adults to work with the Johnson Creek Watershed Council to develop skills in environmental assessment and habitat restoration through service learning in local natural areas and watersheds.
7.3.2 Small Project and Community Event Grants Small Project and Community Event (SPACE) grants provided up to $1,500 per grant to support conservation projects, conservation education, and community events that promote natural resource conservation. Applications are accepted on a monthly basis. The Grants Program Manager oversees and administers the SPACE grant program. A board committee makes recommendations for funding and the Board of Directors gives final approval.
During FY16-17: • Out of 41 SPACE grant applications, the EMSWCD Board of Directors approved 37 grant awards. • A total of $47,500 was awarded through the SPACE grant program for smaller community conservation and education projects and events.
A complete list of the awarded SPACE grants in FY16-17 is given in Appendix 12. SPACE grant highlights include: • Support projects that help build capacity of organizations to work in underserved areas. A SPACE grant in early 16/17 provided important seed money to launch an outdoor education camp targeting African American youth. The successful project enabled the camp program to develop sufficiently to then receive a PIC grant for summer 2017. • Funded events focused on environmental education that reached at least 500 district residents. The SPACE grant program funded a Tree Advocacy Workshop that had over 70 people in attendance. Several local experts spoke on Portland’s tree code and ways to reform it, and tools for preserving neighborhood trees.
7.3.3 Conservation Landowner Incentive Program Conservation Landowner Incentive Program (CLIP) grants provide financial cost-share assistance to private rural landowners and land managers who are receiving technical assistance from EMSWCD. Urban projects on private properties with springs, creeks, wetlands, or other water bodies are also eligible. The CLIP program provides up to 75% cost-share with up to $10,000 per application. Applications can be submitted at any time and are approved by the Board of Directors. In FY16-17, CLIP
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projects received cost share funding commitments totaling $60,400. Conservation practices include, for example, irrigation efficiency, weed control, erosion control, and revegetation and maintenance.
7.3.4 Strategic Conservation Investments Strategic Conservation Investments (SCI) grants support projects and partnerships that advance the EMSWCD’s priority natural resource issues identified by the Board of Directors and generally do not lend themselves to any of the EMSWCD’s other grant opportunities. A Board member or the Executive Director must sponsor a project for funding to be considered. No SCI grants were made during FY16-17.
7.3.5 Line Item Grants The EMSWCD’s largest environmental education grant project for FY16-17 was the $184,000 contribution made to the Multnomah Education Service District in support of Outdoor School. The project made it possible for over 6,000 students in the EMSWCD service area to participate in an extra half day of outdoor school. An Oregon ballot initiative to fund Outdoor School, which the EMSWCD supported, passed in 2016 securing funding for Outdoor School at the state level. EMSWCD committed to three years of “gap” funding for Outdoor School until state funding could be obtained.
7.3.6 Strategic Partnership Agreements In 2016, the EMSWCD entered into a five-year Strategic Partnership Agreement (SPA) with the three watershed councils that operate within the EMSWCD’s service area; the Columbia Slough Watershed Council, the Johnson Creek Watershed Council, and the Sandy River Basin Watershed Council. The partnership is intended to better integrate, more fully develop, and increase the effectiveness of conservation efforts implemented by the parties to the SPA. The partnership includes joint planning, project-based collaboration, and progress reporting, as well as grant funding from EMSWCD to the watershed council partners at agreed-upon levels for agreed-upon activities, as well as external collaborative grant-seeking by all the partners.
In FY16-17, the first year of the SPA agreement implementation, EMSWCD awarded a total of $174,874 under the SPA to support the operations and projects of the three watershed councils.
7.3.7 Grants Program Management The EMSWCD Grants Program continues to explore and develop new processes for improving our services and the effectiveness of our grants. Some new activities in FY16-17 that reflect progress in this area include: • The EMSWCD adopted an on-line application and grants management system for the FY16/17 PIC applications. After researching options with other funders and service providers in the summer and fall of 2016, the ZoomGrants system was selected. ZoomGrants has been fully implemented for PIC 2017, enabling on-line applications, awards, contracting, reimbursement administration and grant reporting. • Evaluating the success of the Grants Program is a priority and included site visits for all PIC grantees as well as collection and compilation of reported project outcomes. Staff will continue to expand and adopt new evaluation methodologies as the Grants Program moves forward with program planning.
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8.0 Next Reporting As identified in Section 2.1, progress for the period July 2017 through June 2018 will be reported to the Board of Directors and the public through quarterly reports in October 2017, January 2018, and April 2018. The next annual report, the FY17-18 Annual Report, will be completed in September 2018.
In FY17-18 EMSWCD in undertaking a strategic planning process to formulate a new strategic plan for the organization for the period 2018 to 2022. This strategic plan will inform the future annual planning and reporting for the organization.
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Appendix 1: Board and Staff Directory Zone 1 Director Nellie McAdams Zone 2 Director Laura Masterson Zone 3 Director Mike Guebert Directors f f At-large Director Allison Hensey At-large Director Rick Till Board o Director Emeritus Dianna Pope Executive Director Jay Udelhoven 503-935-5352 [email protected]
CFO Lissa Adams 503-935-5353 [email protected]
Office Manager Jed Arnold 503-935-5350 [email protected]
Facilities Manager Scot Wood 503-935-5351 [email protected] Finance & Operations
Marketing and Media Alex Woolery 503-935-5367 [email protected]
Program Supervisor Julie DiLeone 503-935-5360 [email protected]
Senior Conservationist Aaron Guffey 503-935-5362 [email protected]
Senior Conservationist Jeremy Baker 503-935-5361 [email protected]
Senior Conservationist Lucas Nipp 503-935-5363 [email protected]
Rural Lands Conservation Specialist Chris Aldassy 503-935-5372 [email protected]
Conservation Specialist Jon Wagner 503-935-5369 [email protected]
Outreach Specialist Chelsea White-Brainard 503-935-5376 [email protected]
Program Supervisor Kathy Shearin 503-935-5365 [email protected]
Senior Conservationist Whitney Bailey 503-935-5366 [email protected]
Outreach Specialist Katie Meckes 503-935-5368 [email protected]
Outreach Specialist Angela Previdelli 503-935-5371 [email protected] Urban Lands Urban Lands Intern Josie Moberg [email protected]
Program Supervisor Andrew Brown 503-935-5354 [email protected]
Land Legacy Manager Matt Shipkey 503-935-5374 [email protected]
Grants Manager Suzanne Easton 503-935-5370 [email protected]
Headwaters Manager Rowan Steele 503-935-5355 [email protected]
Conservation Legacy Headwaters Assistant Stuart Moeller [email protected] Updated: 12/14/2017
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Appendix 2: Financial Statement Summary
EMSWCD EMSWCD
Balance Sheet Income and Expense Statement
As of June 30, 2017 For the Year Ended June 30, 2017
ASSETS Expenses:
Current Assets: Soil and Water Conservation $ 3,914,661
Cash and investments $ 9,128,629
Property taxes receivable $ 295,394 Program Revenues:
Accounts receivable $ 9,724 Operating Grants and Contributions $ 72,674
Charges for Services and Sale of Total current assets $ 9,433,747 $ 82,857 Products Total Program Revenues $ 155,531
Noncurrent assets:
Capital assets, net of accumulated $ 4,814,777 Net Program Expenses $ (3,759,130) depreciation
Total assets $ 14,248,524 General Revenues:
Property Taxes $ 4,542,260
LIABILITIES Interest Income $ 103,349
Current Liabilities: Miscellaneous $ 21,908
Accounts payable $ 200,733 Total General Revenues $ 4,667,517
Accrued payroll $ 60,913
Other current liabilities $ 2,800 Change in Net Position $ 908,387
Accrued compensated absences $ 70,183
Total liabilities $ 334,629 Net Position, Beginning of Year $ 13,005,508
EQUITY (NET POSITION) Net Position, End of Year $ 13,913,895
Invested in capital assets $ 4,814,777
Board Designated Restrictions $ 6,860,741
Unrestricted $ 1,329,990
Net Income $ 908,387
Total equity (net position) $ 13,913,895
Total liabilities and equity $ 14,248,524
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Appendix 3: Finance & Operations Summary Timeframe / Status End of Year Comments FINANCE & OPERATIONS Q1 Q2 Q3 Q4 In Audit complete, financial reports accepted and approved Complete FY15-16 budget audit. Complete Complete Complete Progress at December 2016 board meeting. In In In Ongoing and on schedule. 4th quarter budget reports Track FY16-17 budget. Complete Progress Progress Progress have been created and distributed. No issues to report. No No In Complete Develop FY17-18 budget. progress progress Progress Completed on schedule. Review Fiscal Policies and recommend changes as No In In Complete Completed. needed. progress Progress Progress Review Contracting Policies and recommend changes In In In In In progress, delayed due to other priorities. as needed. Progress Progress Progress Progress In Progress. Draft policy submitted to State Treasury Budget & Finance Budget Create draft Investment Policy for board review and In In In In Department for review, response received on June 30th. submittal to State Treasury Department for approval. Progress Progress Progress Progress Expect to finalize in 1st quarter of FY17-18. Complete an expense and revenue analysis of In progress. Financial data has been gathered. Still No No In In EMSWCD operations since inception of permanent progress progress Progress Progress determining the best way to report out on property tax levy and report out on accomplishments. accomplishments in a meaningful way. General office support (e.g. reception, filing, travel In In In Complete arrangements, supply orders, meeting coordination, Progress Progress Progress Ongoing. Annual activities completed as planned. correspondence, workshop registration, events). Ongoing activities, completed. Alternate desktop and Information technology support to ensure properly In In In network support vendor has been identified and an functioning equipment and timely troubleshooting of Complete Progress Progress Progress evaluation of their performance and capabilities is technology problems. underway. Create and begin implementation of an IT equipment Replacement plan was created in 1st quarter. Complete Complete Complete Complete replacement plan. Implementation took place throughout the fiscal year. Retain historical information per the state retention In In In Ongoing. Annual activities proceeded as schedule, and maintain an organizational record Complete Progress Progress Progress planned/normal. keeping and archival system. EMSWCD History Project - review document created by contracted historian in FY15-16 (originally In In In In Project shelved due to time pressures and difficulties intended to chronicle the tenure of board member Progress Progress Progress Progress Office Management & Human Resources & Human Management Office working with source material. Dianna Pope) and rework into a history of the EMSWCD generally.
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Rescoped to focus on more efficient use of current space instead of installation of new storage and cabinetry. Reorganize copy room and reception area for greater In In No Complete Significant improvements in usability were achieved by efficiency and usability. Progress Progress Progress donating outdated and no-longer-useful materials that were being stored. Work with UL/RL/CL staff to reorganize basement for Some reorganization was completed, however plans to No No No In efficiency and usability, and relocate “Quiet Room” to progress progress Progress Progress convert space into a quiet room are on indefinite hold the basement. while other more urgent facilities matters are addressed. Work with Equity Team to identify and implement Ongoing. Equity Team met meeting regularly. The team trainings, refine purpose and goals, and continue to In In In put together a proposal to advance equity throughout move forward with incorporating equity/diversity/ Complete Progress Progress Progress EMSWCD that was presented to the Board in the 4th inclusion into organizational policy and program quarter, with the equity initiative to begin early FY17-18. work. Discussions with Urban Lands staff culminated in the creation of a new internship program in Urban Lands. Create a plan for expanded use of volunteers in No No In Complete However, the consensus among program staff is that EMSWCD’s activities. progress progress Progress current EMSWCD activities are not well-suited for, and would not benefit from, the use of volunteers. Concept was unable to be implemented prior to FY16/17 Propose an “Administrative Issues and Techniques” CONNECT conference due to unexpected workload presentation to OACD/OCEAN training conference in In No No No leading up to the meeting, particularly regarding HR and Autumn of 2016. If accepted, prepare and present at Progress Progress Progress Progress legal matters. Concept now shelved indefinitely due to the conference. the departure of the EMSWCD’s Office Manager. Research and recommend possible additional No In In No Pricing for several options was obtained, however no “employee well-being” benefits (e.g. HSAs, DCAPs, progress Progress Progress Progress formal proposals were created. commute incentives). Review health and other insurance benefits to Undertaken ahead of schedule to ensure budget No No Complete Complete determine if changes or enhancements are needed progress progress projection numbers were accurate. Lincoln Vision Plan for upcoming fiscal year. was discontinued in favor of Providence plan. This task has, in general, been taken over by ED as part Review and update Employee Handbook in In In In In of his policy update project. As of the end of the year, conjunction with Personnel Policies. Progress Progress Progress Progress approximately half of the policies have been reviewed and updated. Still in progress but getting closer to final closeout. All Implement new OSGP retirement plan and close out In In In In active staff members have now transferred funds to the old VALIC plan. Progress Progress Progress Progress new deferred compensation plan. VALIC continues to impose onerous paperwork requirements, but
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completion is expected in early FY17-18. Publicize opportunity for candidates to file for elected Director positions and ensure potential candidates Complete Complete Complete Complete Completed in 1st quarter. receive timely information. Prepare for, coordinate and host 12 board meetings In In In Complete All meetings were held as planned. and 16 committee meetings. Progress progress progress General maintenance of buildings, equipment and In In In Complete Ongoing, progressed as planned. facilities at Headwaters Farm. progress progress progress General maintenance of buildings and facilities at In In In Complete Oxbow Farm, and other properties acquired through progress progress progress Ongoing, progressed as planned. the Land Legacy Program. General maintenance of building, state vehicles and In In In Complete Ongoing, progressed as planned. facilities at Williams Headquarters. progress progress progress New interpretive signage was installed in January but Work with UL staff to replace failing informational No In In failed again in March. Worked with installer to modify signage at Williams headquarters and add additional Complete Progress progress Progress the anchoring system and completed in April. Plant signage as needed. identification signage has been ordered.
Repair or replace landscape lighting at Williams No No Complete Complete Completed ahead of schedule. headquarters. progress progress Two quotes were obtained as of the end of the 3rd Facilities Research and solicit bids for fire suppression system In In quarter, indicating that this project is large enough in Complete Complete at Williams headquarters. progress progress scope and expense to be put out to public bid if it is decided to move forward with it. Research feasibility of gas fireplace insert in board No No No No room for possible heating source and meeting space progress progress progress progress Delayed indefinitely due to other priorities. ambience. A company interested in helping EMSWCD figure out the Research feasibility of solar and/or wind power No No No In plausibility of a solar project has been identified. Staff is generation at Williams headquarters. progress progress progress progress in the process of putting together data they have requested in order to determine feasibility. Finalize and implement the organizational Emergency Complete Complete Complete Complete Completed in 1st quarter as planned. Action Plan.
Ongoing. Staff began reorganizing the Marketing Plan to In In No In remove program marketing sections and organize into Finalize and implement Marketing Plan. nd ng & ng Progress Progress Progress Progress appendices. This is now scheduled for completion in 2 Media Marketi quarter of FY17-18 for discussion at Strategic Planning
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retreat. Ongoing. Annual activities proceeded as planned. For all programs: Develop, revise, maintain and add In In In Website content for all programs was updated and content to the website to reflect ongoing EMSWCD Complete Progress Progress Progress maintained, for generic updates, organizational needs, updates, events and priorities. annual events, news, and specific campaign updates. Ongoing. Proceeded as planned. Social media continues For all programs: Develop and integrate social media to be a vital tool to drive participation in EMSWCD and In In In Complete to drive traffic to website, encourage event Progress Progress Progress partner events, promote employment opportunities, and participation and promote conservation practices. keep public informed of conservation topics with general interest conservation posts. Ongoing. Proceeded as planned. Analytics on Urban For all programs: Perform web and social media In In In Lands, Rural Lands campaigns were run, worked to analytics to determine efficacy of marketing efforts Complete Progress progress progress obtain related information from the EMSWCD survey and action-driven web content. project and streamline it with other data. Ongoing. Proceeded as planned. Helped edit, draft and For all programs: Assist with outreach, press releases In In In release EMSWCD press releases; assisted staff with Complete and media contacts. Progress Progress Progress media contacts, got in touch with media about advertising and press opportunities. Developed a draft elevator message spreadsheet, sent to In In In In For all programs: Develop “elevator messages”. Progress Progress Progress Progress supervisors, pending review to take further steps. Made additional edits based on input from staff. Ongoing. Proceeded as planned. No social media ads in For all programs: Identify advertising opportunities, the 4th quarter, a newspaper ad ran and an existing In In In Complete develop advertisement content and coordinate Progress Progress Progress running set of ads was continued, frequently contact publication. was made with local media advertising staff, and newspaper ad specials was discussed with staff. Ongoing. Proceeded as planned. Coordinated with Rural For all programs: Coordinate printing for all mailing In In In Lands to finalize and print several postcard designs. Complete and outreach materials. Progress Progress Progress Printed in-house fliers and postcards, created and refined EMSWCD material designs. Develop EMSWCD branding identity style guide of standard imagery, tone and messaging in conjunction In In In In Proceeding as planned. A final draft branding and with the Marketing Plan, to be used in creating Progress Progress Progress Progress identity document was created and sent for review. templates and developing publications and outreach materials. In In In Proceeded as planned. Completed a tri-fold template Create templates in In-Design for outreach materials. Complete Progress Progress Progress design.
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Create new EMSWCD general informational No No In In Still in progress. Final draft of informational brochure brochure. progress progress Progress Progress created, pending review. On hold. Current stand-in for newsletter is to use email Develop and publish an EMSWCD semi-annual No No No No blasts as an opportunity to highlight other items of newsletter. progress progress progress progress interest in lieu of a formal newsletter. In progress. Template was created last year, and further For all programs: Create sectional display templates No No In In refinements were made in 3rd and 4th quarters. General to be used with panel display boards at events, progress progress progress progress EMSWCD panel was created. Template is complete and conferences, trade shows, etc. ready for staff use. Format materials that have been translated into No No No No No progress due to other priorities. Spanish. progress progress Progress progress Proceeding as planned, but still in progress. Staff worked Develop informational signage in conjunction with No In In In to draft, finalize and order signage for the office and program staff. progress Progress progress progress Headwaters Farm. Sent out for bids from marketing research companies, developed a survey and worked with selected company Develop and administer surveys in conjunction with No No No In to survey a representative sample of EMSWCD program staff. progress progress progress progress constituency. Survey project was nearly complete by end of quarter, and will be finalized in early FY17-18.
Completed or progressing as planned, targets met or largely met 28/48 58% Not completed as planned, but substantive progress made and success likely 15/48 31% Not completed or progressing as planned 5/48 10%
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Appendix 4: Rural Lands - Water Quality Improvement Summary Timeframe / Status RURAL LANDS End of Year Comments Q1 Q2 Q3 Q4 No In In In First draft completed in March 2017; further work on Complete the five-year program plan. Progress Progress Progress Progress hold until after strategic planning in FY 17-18 In In In Instead of one strategy and calendar, both are developed Develop an outreach strategy and calendar. Complete Progress Progress Progress for each outreach campaign. Use mailings, advertisements, displays, presentations, Outreach included 3 advertisements, 4 workshops, workshops, demonstrations, social media, and tours In In In Complete tabling at 5 events, and two direct mailings to promote to reach rural landowners concerning water quality Progress Progress Progress our services. and soil conservation. Prioritize outreach in our ODA Ag water quality focus In In In A mailer was sent to the focus area, and 7 people Complete area (Beaver Creek HUC). Progress Progress Progress contacted us for site visits. Partner with other SWCDs to fund, develop and staff In In Tabled at Far West Show during 1st quarter and NW Ag Complete Complete booths at the NW Ag Show and the Far West Show. Progress Progress Show during the 3rd quarter.
Create outreach messaging to tell the water quality No In In Complete Program messaging summary document developed. story in a compelling way. progress Progress Progress Collect and analyze monthly samples in upper Beaver In In In Sampling completed. Two monitoring sites were dropped Complete and Johnson Creeks. Progress Progress Progress due to issues with flow. Install continuous temperature loggers in upper Temperature loggers were re-deployed 4th quarter: 3 In No No Complete Beaver Creek, upper Johnson Creek, Big Creek and Progress progress progress each for Beaver, Johnson, and Smith creeks and 1 in Big Smith Creek. Creek. Rural Water Quality Water Rural Conduct 40 site visits including first-time site visits In In In Conducted a total of 52 site visits including 22 first-time Complete with 10 landowners. Progress Progress Progress visits. Develop 10 technical recommendations and/or In In In 11 Technical recommendations were developed this conservation plans that include recommendations to Complete Progress Progress Progress fiscal year. address erosion and/or water quality. No In In In A total of 3 cost share applications were submitted and Assist 5 landowners with cost share applications. Progress Progress Progress Progress funded during the fiscal year. Establish an easily accessed geodatabase of CLIP projects; begin outreach to previous recipients; track No No In Complete Map of CLIP projects completed 3rd quarter. conservation practice installations that resulted from Progress Progress Progress technical assistance. Partner with NRCS to promote and deliver cost share In In In Providing additional assistance while the District Complete assistance. Progress Progress Progress Conservationist position is vacant.
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Develop plan to overcome the barriers to addressing In In In Presented to Board and developed outreach strategy and Complete erosion. Progress Progress Progress materials. Begin implementation of the above plan during the No No In Presented to and got input from the Multnomah County Complete second half of the fiscal year. progress progress Progress Farm Bureau. Began design work at one nursery.
Completed or progressing as planned, targets met or largely met 13/15 87% Not completed as planned, but substantive progress made and success likely 2/15 13% Not completed or progressing as planned, little substantive progress made 0/15 0%
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Appendix 5: Rural Lands - StreamCare Summary Timeframe / Status RURAL LANDS End of Year Comments Q1 Q2 Q3 Q4 Planted 3530 live stakes in 2nd quarter. Over 40,000 In In In plants planted on ~300 acres along 14 miles of stream 3rd Another 7 acres prepared and planted in 2016-17. Complete Progress Progress Progress quarter. Seven acres were planted for the first time. The rest were infill planting on already planted sites. Coordinate contracted labor crews to prepare new In In In Complete st sites for planting, control weeds on existing sites, and Progress Progress Progress Completed in 1 quarter. plant native trees and shrubs. Maintain GPS and GIS data; track and compile In In In Complete Ongoing, progressing as planned. deliverables. Progress Progress Progress In In Complete. 45,055 plants ordered, received, and stored Manage wholesale plant orders, delivery, and storage. Complete Complete Progress Progress for planting. StreamCare sites that reach the five-year mark will be In In In Complete evaluated to determine if the site is ‘free to grow’ or if Progress Progress Progress Complete. Ten sites graduated, seven sites extended. the landowner agreement should be extended.
Offer assistance with enrolling in the ODFW Riparian In In In One riparian plan submitted to Multnomah County and Complete Program for sites that graduate from StreamCare. Progress Progress Progress for review.
Explore options for offering easements on graduated In No No No On hold while Land Legacy Program Manager position StreamCare sites. Progress Progress Progress Progress was vacant. Determine if the water temperature model can be run No No No No Cancelled. ODA is asking us not to run the model because by Rural Lands staff or if we will need to hire a Progress Progress Progress Progress of quality control concerns expressed by DEQ. contractor. No No No No Complete modelling for Johnson and Beaver Creeks. Progress Progress Progress Progress Cancelled. See above.
Completed or progressing as planned, targets met or largely met 6/9 67% Not completed as planned, but substantive progress made and success likely 0/9 0% Not completed or progressing as planned, little substantive progress made 3/9 33%
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Appendix 6: Rural Lands - Weed Control Summary Timeframe / Status RURAL LANDS End of Year Comments Q1 Q2 Q3 Q4 In In In In In progress and not yet complete. A second draft is being Complete the five-year program plan. Progress Progress Progress Progress worked on by staff. Confirm reports of species on the EDRR weed list, In In In Complete obtain landowner permission, and provide rapid Progress Progress Progress Controlled 190 square feet of loosestrife treatment to locations outside of the City of Portland. Provide technical assistance with weed identification In In In Complete Responded to phone calls and emails. and control methods. Progress Progress Progress Participate in both the 4-county and Columbia Gorge In In In Complete Attended meetings and trainings. Cooperative Weed Management Areas. Progress Progress Progress Re-visit knotweed sites and continue to treat any new Complete Complete Complete Complete 0.06 acres (2614 square feet) treated 1st quarter. growth. Completed in 1st quarter. 57 acres were surveyed for Continue to survey for additional knotweed; obtain Complete Complete Complete Complete additional knotweed infestations. A total area of 0.006 permission and treat sites. acres (261 square feet) was found. No No No Complete Re-vegetate knotweed sites as needed. progress progress progress Not needed this fiscal year. Continue to annually treat all known satellite No No In Complete Controlled 3.3 acres across 227 acres of infestation populations of garlic mustard to prevent seed set. progress progress Progress Weed ControlWeed Continue to survey for and treat new satellite No No In Surveyed 49 acres and treated new infestation of ~174 Complete populations of garlic mustard. progress progress Progress square feet. Coordinate with partners to ensure that garlic No No In Coordinated with State Parks, USFS, and Multnomah Complete mustard control is happening regionally. progress progress Progress County. Provide a free dumpster in Corbett for landowners to No No In Dumpster in place on April 3. Created and installed Complete dispose of pulled garlic mustard plants. progress progress Progress better signage. Continue to survey for additional infestations of false In In In Surveyed 785 acres for new infestations; found 17 acres brome, English ivy, Old man’s beard, and spurge Complete Progress Progress Progress of new infestations. laurel. Treat all known false brome and spurge laurel populations in target areas where landowner agrees. In In In Complete Treated 13.3 acres across an area of 534 acres. Continue working to reduce English ivy and Old man’s Progress Progress Progress beard in the target areas.
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Re-vegetate controlled areas of false brome, English No No No Complete Not needed this fiscal year. ivy, Old man’s beard, and spurge laurel as needed. progress progress progress
Completed or progressing as planned, targets met or largely met 13/14 93% Not completed as planned, but substantive progress made and success likely 1/14 7% Not completed or progressing as planned, little substantive progress made 0/14 0%
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Appendix 7: Urban Lands Summary Timeframe / Status URBAN LANDS End of Year Comments Q1 Q2 Q3 Q4 A draft was completed and reviewed. Final edits are being In In In In Complete the five-year program plan. Progress Progress Progress Progress made to the draft document pending the FY17-18 Strategic Planning Sessions.
Develop draft program monitoring and evaluation No In In In Existing data being identified. framework. progress Progress progress Progress Discussed experience with Rural Lands program. Drafted Research details of possible survey of multi-family In No In In document that will assist in strategic planning and further property owners and managers. Progress Progress Progress Progress refining of CLIP eligibility. In 3 topics created. Rain gardens, naturescaping and native Urban Program Urban Develop new printed outreach materials. Complete Complete Complete Progress plant series have been printed and are being distributed. 2nd quarter: Updates made to Native Plant Section and No In In Complete Refine and update EMSWCD web content. Progress Progress Progress Native Plant Sale FAQ pages. 3rd quarter: Yard Tour Event and FAQ pages are up to date. Provide 1-hour presentations to increase No In In In awareness of water quality issues. 5/year; 100 Progress Progress progress Progress Goal not met. 3 presentations given, with 90 total attendees. attendees. (RG) 1st quarter: 2 presentations (naturescaping & weeds), 43 Provide 1-hour presentations to increase attendees. In In In Complete nd awareness of naturescaping, native plants, and Progress Progress progress 2 quarter: 1 presentation (naturescaping), 30 attendees urban weeds. 5/year; 100 attendees. 3rd quarter: 2 presentations (naturescaping), 60 attendees 4th quarter: 0 presentations.
Education Provide 1-hour presentations to increase No No No No / awareness of water conservation issues. 3/year; Progress Progress Progress Progress Goal not met. No presentations given - no requests. 75 attendees. Provide 4-hour naturescaping basics workshops to 1st quarter: 2 workshops, 46 attendees. increase awareness of wildlife/pollinator, water In In 2nd quarter: 3 workshops, 66 attendees. Complete Complete Workshops conservation, and water quality issues and Progress Progress 3rd quarter: 3 workshops, 85 attendees. residential scale solutions. 6/year; 150 attendees. 4th quarter: 3 workshops, 67 attendees. 1st quarter: 1 workshop, 32 attendees. Provide 4-hour Rain Garden workshops to increase In In 2nd quarter: 3 workshops, 63 attendees. awareness of water quality issues and residential Complete Complete Progress Progress 3rd quarter: 3 workshops, 56 attendees. scale solutions. 6/year; 150 attendees. 4th quarter: 2 workshops, 35 attendees.
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Provide 2-hour native plants workshops to 2nd quarter: 2 workshops, 42 attendees. No In In Complete rd increase awareness of native plant benefits for progress Progress Progress 3 quarter: 3 workshops, 71 attendees. residential landscapes. 6/year; 150 attendees. 4th quarter: 3 workshops, 48 attendees. Provide 2-hour urban weeds workshops to Progress made, but targets not met. increase awareness of the threats posed by No In In In 2nd quarter: 1 workshop, 15 attendees. invasive and noxious weeds. 6/year; 150 progress Progress Progress Progress 3rd quarter: 1 workshop, 22 attendees attendees. 4th quarter: 1 workshop, 18 attendees Provide 2-hour Pollinator workshops to increase 1st quarter: 1 workshop, 19 attendees. awareness of wildlife habitat and reduce the use In In In 2nd quarter: 4 workshops, 74 attendees. Complete of synthetic chemicals used in the landscape. Progress Progress Progress 3rd quarter: 3 workshops, 47 attendees. 6/year; 150 attendees. 4th quarter: 2 workshops, 43 attendees. Provide 2-hour Beneficial Insects workshops to 1st quarter: 2 workshops, 48 attendees. increase awareness of wildlife habitat and reduce In In In 2nd quarter: 3 workshops, 65 attendees. Complete the use of synthetic chemicals used in the Progress Progress Progress 3rd quarter: 1 workshop, 17 attendees. landscape. 6/year; 150 attendees. 4th quarter: 3 workshops, 52 attendees. Progress made, but targets not met. 55 total technical Provide technical consultations and site visits to In In In In consultations or site visits. Urban and Rural Lands staff filled residential, commercial, and industrial Progress Progress Progress Progress in as much as are able, for vacant senior conservationist landowners. 80/year, 20/quarter. position, particularly in third quarter. Provide technical consultations and site visits to Progress made, but annual targets not met. 15 total grants In No In In grants program applicants and/or projects. 20 Progress Progress Progress Progress related consultations or site visits. This included SPACE, CLIP consults/year. and an OWEB grant related request. Provide $200 reimbursement incentives to support In No No In Target not met. 5 total RGIP consultations, with one installation of residential rain gardens in qualifying Progress Progress Progress Progress incentive award made. areas. 10/year ($2,000). 3rd quarter: connected with OMSI to discuss possible partnership on their campus. Connected with an HOA in Connect with 3 large land managers per year to Gresham interested in converting their landscape to build relationships, encourage sustainable land In In In Complete Naturescaping. 4th quarter; Met with HOA in Gresham; set Technical and Financial Assistance Financial and Technical management practices, and promote EMSWCD Progress Progress Progress up a meeting with a CDC in Portland; discussed riverbank services. restoration with an industrial property; resumed conversations with an HOA on Hayden Island. Host a native plant sale to support naturescaping principles throughout the EMSWCD service area by Successful plant sale event completed, with 799 orders from No In Complete Complete providing affordable and a diverse selection of progress Progress 729 participants and 10,929 plants sold. Target for plants Events native plants to residents. 700 participants; sold not met. 20,000+ plants sold.
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Offer a naturescaped yards tour to demonstrate 3rd quarter: Planning in progress for event in May. No No In Complete th and encourage naturescaping principles. 500 progress progress Progress 4 quarter: Successful Yard Tour event complete. 472 attendees. registered, 351 attended. 1st quarter: 3 presentations, 85 attendees. Engage new/existing community In In In 2nd quarter: 5 meetings, 310 attendees. leaders/groups/organizations in priority areas each Complete Progress Progress Progress 3rd quarter: 2 meetings, 25 people reached. quarter. Q1=4, Q2=2, Q3=2, Q4=4. 4th quarter: 4 meetings 60 people reached. 1st quarter: 1 tour, 25 attendees. Provide group tours of the EMSWCD facilities to In In In 2nd quarter: 1 tour scheduled. demonstrate naturescaping principles in practice. Complete Progress Progress Progress 3rd Quarter: 1 tour 30 attendees 4 tours/year; 100 attendees. 4th quarter: 1 tour, 30 attendees 1st quarter: 3 events, 60 people reached (445 attendees). Table at community events with literature about In In In 2nd quarter: 5 events, 162 people reached (680 attendees). Complete EMSWCD programs and events. Progress Progress Progress 3rd Quarter: 4 events, 210 people reached (1800 attendees). 4th quarter: 3 events, 80 people reached (1400 attendees). Translate selected workshop and outreach In In In In Waiting on formatting. materials. Progress Progress Progress Progress
Outreach 1st quarter: 2 meetings, 36 people reached. Work with Community groups to promote In In In 2nd quarter: 4 presentations, 73 people reached. Complete EMSWCD workshops. Progress Progress Progress 3rd quarter: 1 presentation, 25 people reached. 4th quarter: 0 presentations, 0 people reached. 1st quarter: Held conversations about and planning for current and future demonstrations at the site. Conservation Corner - assess how we utilize the 3rd quarter: Conservation Corner outreach planning in demonstrations at the headquarters office and In No In In progress. Met with two community groups to discuss how develop an outreach plan to enhance the visibility Progress Progress progress Progress they can utilize site as an educational tool. and education value of the site. 4th quarter: Continuing conversations about how site can be utilized as an educational tool and possible community science site. Data being cleaned up, new (additional) funding partners Help to guide the development of user-friendly
In In In have been identified. New funders have been identified and native plants web tool. Contract with designer to Complete Progress Progress Progress a new scope of work is being fleshed out. Web interface has create the web format and populate it with data. been drafted and reviewed. Data is being loaded. We continue to participate on the stakeholders group. Help to guide the development of user-friendly In In In Funding for the project was discussed at the December Partnerships Complete IPM web tool. Sit on review committee. Progress Progress Progress EMSWCD board meeting. Project partners submitted PIC proposal in 3rd quarter. Urban Lands will contract directly
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with OSU going forward.
Utilize and promote community organization or We continue to promote Backyard Habitat Certification non-profit services to increase wildlife and In In In program, pollinator app creators, greening schoolyards and pollinator habitat within targeted neighborhoods Complete Progress Progress progress neighborhood groups working to increase wildlife habitat via community action projects, workshops and and awareness. citizen science. Explore the possible establishment a water culture Met with partners to discuss them applying for a PIC think-tank for greywater, rainwater harvesting, application to provide workshops and build momentum and composting toilet professionals; including In In In Complete within the region. PIC application was granted. Hosted a professional trainings and seminars. Develop Progress Progress Progress Greywater working group meeting and Greening with partnerships, identify experts and be a source of Greywater workshop at EMSWCD in 4th quarter. web-based resources. Attending Coalition for Clean Rivers and Streams to Explore the possibility of collaborating with determine level of involvement in a state-wide information partner SWCD’s towards a more strategic In In No Complete campaign. The SWCD’s met to discuss continuity across approach to providing continuity across urban Progress Progress progress urban boundaries with regards to workshops and other workshop offerings and messaging content. offerings. Collaborate with partner SWCD’s towards a more No In In EMSWCD workshops and materials have been provided for strategic approach to providing continuity across Complete progress Progress Progress use by other SWCD’s. urban workshop offerings and messaging content. EMSWCD continues to participate in watershed council meetings and participates in the technical/restoration teams Collaborate with Watershed Councils within In In In Complete for both Johnson Creek and Columbia Slough. Urban Lands EMSWCD boundaries. Progress Progress Progress program staff also participates in the Beavercreek partnership of the Sandy. Complete MHCC Campus assessment. Complete Complete Complete Complete Assessment was completed in the 1st quarter.
Completed in the 1st quarter. Out of 23 projects identified in Evaluate MHCC Campus assessment, prioritize Complete Complete Complete Complete the assessment, the top 5 projects were prioritized and potential retrofit projects. funding is being identified to implement these projects. Primary stakeholders are meeting and charting the course
ration Projects ration Work with project partners to draft a 5-yr for implementations. Primary stakeholders/funders meet bi- No In In In implementation plan for prioritized retrofit progress Progress Progress Progress weekly to guide the effort. Numerous grants have been projects on the MHCC campus. applied for. A Metro Capital Grant was awarded to the project. Demonst No No No Complete Begin work on top priority projects identified in progress progress progress Funding for the first three projects has been secured and
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the MHCC assessment. work has begun. Partner with community organizations, jurisdictions and non-profits to identify potential In In In Urban lands program continues to meet and strategize with large-scale demonstration projects within targeted Complete Progress Progress Progress potential demonstration project partners neighborhoods. Develop project plan and partnership agreements.
Completed or progressing as planned, targets met or largely met 26/38 68% Not completed as planned, but substantive progress made and success likely 11/38 29% Not completed or progressing as planned, little substantive progress made 1/38 3%
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Appendix 8: Conservation Legacy - Headwaters Farm and Incubator Program Timeframe / Status CONSERVATION LEGACY End of Year Comments Q1 Q2 Q3 Q4 It was decided to wait to update the Five-Year Plan after No In In In Finalize Five-Year Headwaters Farm Plan. progress progress progress progress the upcoming Strategic Planning Process in November 2017. Outreach and engagement to prospective farmers, program partners, and the general public will be In In In 12 tours were offered to the general public and conducted annually through social media, print Complete progress progress progress organizations. media, events, presentations, tabling, farm tours, fliers, and press releases. Obtain at least ten HIP applicants for the 2017 No HIP applications closed at the end of October 2016. 6 were Complete Complete Complete growing season. progress received. Target not met. Headwaters Program Headwaters No In Complete Complete Two to five new farms recruited in FY16-17. progress progress Two new farms recruited for FY16-17 14 HIP farms hosted at Headwaters for 2016 season, and Host at least twelve incubator farmers at all times. Complete Complete Complete Complete 14 farms are being hosted for the 2017 season. A new propagation house (20ft x 96ft low profile In In The propagation house and hoophouses have been style) and two hoop houses (30ft x 148ft gable-style) Complete Complete progress progress completed and are fully operational. constructed. Roughly 450ft of new gravel roads installed to In Complete Complete Complete st provide year-round access to the remaining fields progress New road development is completed in the 1 quarter. that lack it. Sign has been made. Erection of the sign has been delayed Signage installed at the entrance to Headwaters In No No No due to the acquisition of an adjoining property and Farm. progress progress progress Progress decisions to be made around that site’s development. HW Site improvements Site HW Removal of old barn and other dilapidated structures No In Work is done and permitting by the City of Gresham Complete Complete in the DPNA. progress progress complete.
Class has been offered and numerous farmers cleared to operate equipment. Tractor test and Standard Operating No No In Complete Tractor safety and usage training. progress progress progress Procedures have been translated into Russian and an additional training will be held to assist the Russian- speaking HIP farmers.
Farmer Support Farmer The time-trial record keeping class has been offered and a No No Complete Complete Record keeping training. progress progress record keeping cohort of HIP farmers has been HW established.
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No No No Complete BCS maintenance and individual farmer trainings. progress progress progress Completed over the fourth quarter. No No All new HIP farmers have received orientation and are New farmer orientation. Complete Complete progress progress actively using the facilities. No No No Complete th Nutrient management training. progress progress progress This workshop took place on May 30 . No No No Complete Irrigation management training. progress progress progress This workshop took place on June 4th No Complete Complete Complete nd Land access and finance training. progress This workshop took place on November 2 . No No Complete Complete th Post-harvest handling training. progress progress This workshop took place on February 17 . Cover cropping used on all farmable areas of An effective winter cover was used. Summer covers of In In In Complete th Headwaters Farm not currently in winter production progress progress progress buckwheat and/or Sudan grass were sown in the 4 (approximately 36 acres). quarter. Soil samples taken for all fields in October—both in Soil samples were taken for all fields in early October. No Complete Complete Complete production or not—to help determine management progress Results showed excellent application of Nitrogen by needs. farmers in 2016. Both staff and incubator farmers have worked to reduce In In In the Farm’s weed bank and weed biomass, especially Management of invasive weeds. Complete HW Soil Health progress progress progress regarding thistle, nut sedge, and pig weed. The 4th quarter required a much more active weed management effort. No Based on soil sample results no liming will be needed this Lime fields as needed. Complete Complete Complete progress year. Gravel road constructed (~450ft) and existing roads In Planned road improvements were completed in improved (~2,000ft), to improve access and manage Complete Complete Complete progress November. mud and runoff. Stormwater management facilities installed on newly constructed facilities, including: 70ft extension to an existing swale, 500ft grass waterway, and two In Planned stormwater management improvements were new swales (size to be determined). Permanent Complete Complete Complete progress completed in November. vegetation, cover crops, and if necessary waddles, used to ensure that all surface water is free of sediment. Resource Protection Establish additional 5000ft2 of native hedgerows In In HW Complete Complete around the farm for habitat, ecosystem services, and progress progress The site has been planted and mulched. demonstration value. Incubator farmers implement a suite of practices In In In Incubator farmers are meeting or exceeding EMSWCD Complete that promote good stewardship, including: organic progress progress progress conservation expectations in the vast majority of
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practices, cover cropping, amending as needed, instances. properly timed tillage, drip irrigation, etc. Conduct site tours of Headwaters Farm to In In In 12 tours were given to the general public and another was Complete demonstrate conservation agriculture practices. progress progress progress offered to the Soil and Water Conservation Commission.
Highlight and promote key conservation efforts by publishing articles on the EMSWCD website and No In In Content for the website update is underway. Additional Complete social media. Update conservation agriculture progress progress progress social media posts will be made in the 4th quarter. content on EMSWCD website. Plan for the incorporation of interpretive signage and other specific outreach and engagement No In In General concepts and locations have been documented HW Demonstration HW practices, to increase the visibility and leverage of Complete progress progress progress and mapped. EMSWCD and NRCS conservation farming practices at Headwaters.
Completed or progressing as planned, targets met or largely met 26/28 93% Not completed as planned, but substantive progress made and success likely 1/28 4% Not completed or progressing as planned, little substantive progress made 1/28 4%
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Appendix 9: Conservation Legacy - Land Legacy Summary Timeframe / Status CONSERVATION LEGACY Year End Comments Q1 Q2 Q3 Q4 On hold pending new Land Legacy Program Manager No No No In
Finalize 5-year Land Legacy Program plan. progress progress progress progress appointment for most of the year. Some progress was made in the 4th quarter on elements of the 5-year plan. No No No No On hold pending new Land Legacy Program Manager Develop outreach/communications plan. progress progress progress progress appointment for most of the year. Although some minor changes and updates were made to Update and expand Land Legacy content on the No No No No the program website pages, no substantive progress was EMSWCD website. progress progress progress progress made. This Will be addressed by the new Program Manager in FY6-17. Assess appropriate role for the Land Legacy program Little progress made this year. Will be addressed by new
Land Legacy Program (LLP) Program Legacy Land No No No No in farmer succession support, and develop farm progress progress progress progress Program Manager is appointed as part of strategic planning succession program plan. for the program. Refine agricultural focal area property prioritization No No No No No substantive changes made. and tracking system. progress progress progress progress Progress made, but goal not met for the year. 22 total Meet with priority landowners to pursue protection landowner visits, 3 of which were initial meetings with new of working lands within the ag land focal area. At landowners. least 60 meetings total (Q1=10, Q2=14, Q3=18, In In In In 12 landowner meetings held in 4th quarter, 2 initial visits. Q4=18), with at least 16 first-time visits/meetings (4 progress progress progress progress 4 landowner meetings held in 3rd quarter, all repeat visits. per quarter) with landowners not previously engaged nd 3 landowner meetings held in 2 quarter, 1 initial visits. by the program. 1st quarter 3 landowner visits, all repeat visits. Thoroughly assess at least five parcels in which No No No In Target no met. Much of this work was delayed due to staff landowners are interested in participating. progress progress progress progress vacancy. Farm Lands Farm Substantive progress made on three ag properties, two of Parcels that meet criteria will be processed for LLP LLP
which were already under consideration the previous year. protection to the extent possible given a variety of In In In In Two of these are no longer being pursued because the issues and constraints that occur in every land progress progress progress progress landowners withdraw, or an acceptable price could not be transaction. reached. One 1.1-acre ag related property adjacent to EMSWCD’s One to five properties will be brought before the No In In In Headwaters Farm was brought to the board for EMSWCD board to consider for protection. progress progress progress progress consideration to purchase, which closed in the 4th quarter. In In In Complete Undertake forest restoration, hedgerow progress progress progress Completed as planned. Hedgerow on the southern
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establishment, and other identified site boundary was planted out in 3rd quarter, with further grass improvements at Oxbow Farm. control and mulching in the 4th quarter. Weed control treatment in the forested portion of Oxbow undertaken in 1st, 2nd and quarters. Develop and implement site assessments and No No No Initial site clean-up and stabilization plan developed for management plans for any newly acquired parcels, Complete progress progress progress new parcel in 4th quarter, which is being implemented. and conduct on-site stewardship activities. At least one farm succession related workshop held No No No No Planned for 3rd quarter, but cancelled due to Program to help local farmers. progress progress progress progress Manager vacancy and other priorities for the program. Maintain catalogue of relevant partner the plans, identify and obtain new partner plans, and to the extent possible, retrieve the associated maps and No No No In Catalogue of plans exists. Little new work done in this area spatial data to allow for a prioritization of natural progress progress progress progress this year because of staff vacancy. areas in need of protection. Work with partners to ensure EMSWCD has the most up to date versions of
all relevant plans. Meet with potential partners to discuss priority Three properties were considered for protection this year. natural areas; if successful, initiate at least one No In In Complete One is likely to result in the successful purchase of 15 acres parcel-specific protection effort with partner entity in progress progress progress of natural area within the UGB in FY16-17. the lead. Receive and process grant applications for natural
LLP Natural Lands Natural LLP No No No No areas as they are submitted; present to board for progress progress progress progress No grant applications submitted this year. decision. Complete the stream crossing replacement project in In Complete Complete Complete Culvert replacement completed in 1st quarter. the Dianna Pope Natural Area progress Rural Lands staff completed final draft which was Finalize the long-term management plan for the No In In Complete presented to the board in 4th quarter. Final adoption of the Dianna Pope Natural Area. progress progress progress plan is likely in early FY16-17. Maintain catalogue of relevant partner the plans,
identify and obtain new partner plans, and to the No No No In Catalogue of plans exists. Little new work done in this area extent possible, retrieve the associated maps and progress progress progress progress this year because of staff vacancy. spatial data to allow for a prioritization of access to nature areas in need of protection.
Access Lands Access Using partner plans and other relevant tools that relate to under-served communities and access to No No No No Not much progress made this year, pending appointment LLP LLP nature; assess and prioritize potential access to progress progress progress progress of Program Manager position. nature protection opportunities.
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Meet with potential partners to discuss priority Two properties were explored this year, with one likely to access areas; if successful, initiate at least one parcel- No No No No result in partnering on an acquisition (included under specific protection effort with partner entity in the progress progress progress progress natural areas above). lead. Receive and process grant applications for access to No No No No nature areas as they are submitted; present to board progress progress progress progress No grant applications submitted this year for decision.
Completed or progressing as planned, targets met or largely met 5/21 24% Not completed as planned, but substantive progress made and success likely 7/21 33% Not completed or progressing as planned, little substantive progress made 8/21 38%
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Appendix 10: Conservation Legacy - Grants Summary Timeframe / Status CONSERVATION LEGACY End of Year Comments Q1 Q2 Q3 Q4 Implementation of ZoomGrants proceeded smoothly and Investigate online Grants management systems, In was used successfully for receiving and reviewing the 2017 select and implement system for 2017 PIC grant Complete Complete Complete progress PIC grant applications in the 2nd and 3rd quarters, and for cycle if appropriate. contracting in the 4th quarter. Goal only partially met. One multi-year restoration project was considered for funding but was selected for only one year of support at a reduced amount. Project funding Fund at least one large scale, multi-year restoration No In In through the Strategic Partnership is supporting Year 2 of a project in the rural part of the district through the Complete progress progress progress multi-year restoration project through the Johnson Creek PIC Plus or Strategic Partnership. Watershed Council. Additional 1-year restoration projects have been approved for support through the Strategic Partnership Agreements. Three PIC 2017 applications were approved for funding
that promote naturescaping and habitat restoration in urban areas, including a project in Backyard Habitat Fund at least five restoration, naturescaping and/or Certification and another that involves restoration through No In In Complete water quality monitoring projects in the urban part progress progress progress youth workforce development. Eight SPACE grants were of the district. funded that supported smaller scale naturescaping projects such as pollinator planting and weed removal. Grants Program Grants Additional funding in this area was approved through Strategic Partnerships with the Watershed Councils. Seven PIC 2017 applications were approved for funding, including three large neighborhood scale tree planting Fund at least five projects that address stormwater initiatives and one with multiple sub-projects focused on No In In Complete runoff, water quality/ conservation, and/or soil progress progress progress pavement removal and native planting. Through the erosion. Strategic Partnership, one Watershed Council was also supported to participate in a large demonstration project involving a major stormwater retrofit. Two PIC 2017 applications were approved for funding that Fund at least three projects that promote support rural farmers in the district, one through a farmer No In In Complete sustainable agriculture in the rural part of the progress progress progress intern program at Zenger Farms and the other, through district. marketing education at a local farmer’s market. Additionally, two SPACE grants were provided to support
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farmers, including the OSU Small Farms program to support participation of district farmers in a training course, and a grant for an event to promote community supported agriculture. A meeting was held on June 2, 2017 with 14 people in Convene PIC grantees and other key stakeholders attendance, including environmental education grantees involved in environmental education to identify the and fellow grantmakers. EMSWCD received important No No In Complete scope of existing programs, identify service gaps, and progress progress progress feedback on grantmaking processes, direction on where gain input on how EMSWCD can provide funding the EMSWCD can focus its funding, and how to address more strategically in this area. the challenges of evaluation and equity. This information will be used in 2017 strategic planning. Three PIC 2017 applications focused on environmental education were approved for funding. These included a Education nature summer camp for underserved youth, and two Fund at least three formal environmental education No In In formal, well established programs providing classroom Complete projects for youth. progress progress progress lessons and outdoor education components. EMSWCD also is providing year-long support to Multnomah Education Service District for Outdoor School participation
Environmental for youth in our service area. - - Fund at least five projects that contain an Twelve PIC 2017 applications were approved that contain educational component – hands-on involvement of an educational component but were not primarily In In In Grants Grants
Complete students or volunteers, work skills training progress progress progress education projects. For example, a large scale multi-year (restoration, gardening, sustainable agriculture), tree planting initiative in Gresham will involve youth and/or demonstration/interpretive element. internships and volunteer engagement. Seven community events were funded through the SPACE Fund at least five community events focused on In In In grant program, including the Willamette River Celebration environmental education that reach at least 500 Complete progress progress progress and the initial opening of the Gateway Green park. Over district residents (SPACE grants). 800 residents participated in the seven events. Convene PIC grantees and other school and The meeting of garden stakeholders took place in
community gardens stakeholders to review No December with seven participating garden grantees. One Complete Complete Complete outcomes of school survey and mapping projects, progress group presented a survey and assessment report of school identify gaps and how to address them. gardens in the district. Gardens
- - One PIC 2017 application was approved that will build a new community garden on elementary school grounds. Fund the development of at least two new No In In Complete progress progress progress Eight SPACE grants provided during the year enabled new Grants Grants community or school garden spaces in the district. or significantly enhanced garden spaces at schools or areas used by students.
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Three PIC 2017 applications were approved that specifically address gardening education through primarily low-income schools or farm-based work experience. All Fund at least three garden projects that incorporate In In In incorporated elements of soil and water conservations soil and water conservation education and serve low Complete progress progress progress education. Seven SPACE grants supported garden income communities. education for low income schools or communities, including an opportunity for largely African American low- income school students to visit a local farm. Three PIC 2017 projects were approved for funding that Support at least two partnerships that cross address equity and support partnerships between traditional sector lines and help to build alliances No In In community organizations and more traditional Complete between conservation groups and community progress progress progress conservation groups. These included two grants awarded organizations. to culturally specific groups to engage in tree planting and restoration efforts with other organizations. Nine PIC 2017 applications were approved that provide Support at least three projects that help build some opportunity for organizations to work with low No In In Complete capacity of organizations to work in underserved progress progress progress income and/or communities of color. Many of these are
- Capacity- areas. focused on improving tree canopy and stormwater management in underserved areas of the district. Staff participated in the Equity Grant-makers group and Grants Grants the EMSWCD Equity Team – completing an Equity Participate with the Equity Grant Makers group and Development Proposal that was presented to the Board other equity related groups to, identify key issues In In In and approved for funding. Equity Grantmakers and barriers to greater equity in conservation project Complete progress progress progress participation has included creation and upkeep of a funding, and develop opportunities for new PIC common document tracking equity measures and tools grants that support the EMSWCD equity goals. used by grantors participating in the group. Two meetings were hosted by EMSWCD.
Completed or progressing as planned, targets largely met 15/15 100% Not completed as planned, but substantive progress made and success likely 0/15 0% Not completed or progressing as planned, little substantive progress made 0/15 0%
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Appendix 11: 2017 PIC Grants TOTAL: $760,416
Asian Pacific American Network of Oregon Jade/Lents Greening $101,000 Project will improve climate, storm water, and health outcomes in the Jade District/Lents through green infrastructure, with a focus on tree planting.
Audubon Society of Portland/ Columbia Land Trust Backyard Habitat Certification Program - East Multnomah County Expansion and Equity Project $30,000 Program provides technical assistance, incentives, resources, and recognition to urban/sub-urban participants as they create backyard habitats and manage stormwater.
Camp E.L.S.O. Inc. Camp ELSO Adventurers Day Camp $9,148 Provides culturally inclusive environmental education camp program for children of color.
Centennial School District Lynch Wood Elementary Community Garden $24,511 Project creates a 30,000-square foot community garden at Lynch Wood Elementary School in partnerships with Portland Parks & Recreation.
Columbia Riverkeeper Columbia River Monitoring and Restoration Project $15,000 Project will collect water quality data for E. coli to promote safe swimming and fishing and engage underserved youth in restoring riparian habitat.
Depave Depave Season 2017 $40,000 Project engages community members in transforming neighborhood spaces by removing impermeable surfaces, capturing stormwater, and adding nature to urban areas.
Ecology in Classrooms and Outdoors Ecology Enrichment in Elementary Schools $25,000 Provides environmental education program to East Multnomah County Title One schools.
Friends of Zenger Farm Zenger Farm Internship Program $40,000 Provides support for 6-month program to train interns in commercial sustainable farming.
Growing Gardens Growing Minds, Growing Food: School Garden Programming in East Portland $131,916 Specialized Garden Educators will integrate garden-based lessons into school day curricula in 7 schools.
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Janus Youth Programs, Inc. Growing in Place $20,000 Program connects children, youth and adults to sustainable agriculture and natural spaces through hands-on experience with local food production.
Lower Columbia Estuary Partnership Outdoor Conservation Education Program $32,643 Provides elementary East Multnomah students with watershed education and supports teacher training workshops.
Multnomah County Green Gresham / Healthy Gresham $143,000 In partnership with Friends of Trees, this project will plant over 200 trees in the low-income neighborhoods of Rockwood, Wilkes East, and North Gresham with local youth and volunteers.
Northwest Youth Corps East Multnomah Youth Stewardship Project $30,000 Project supports crews comprised primarily of low income youth and youth of color who will complete 6600 hours of restoration work.
Outgrowing Hunger Garden-Based Environmental Education $30,000 Provides school garden-based delivery of environmental education to K-12 students within Portland area public schools.
PDX Greywater Partnership Greening with Greywater 2017 $18,198 Project partners such as Greywater Action, Recode, and others deliver an educational workshop series to the public on greywater residential systems.
Portland Opportunities Industrialization Center Inc. Rosemary Anderson High School & Friends of Trees Student Crew Leader Training Program $40,000 Through hands-on classroom and site-based experiences, students learn techniques of habitat restoration; plant, monitor, and prune street trees; and gain appreciation for our urban forest and watersheds.
Wisdom of the Elders, Inc. Wisdom Workforce Development Initiative $20,000 Provides Native American adults and youth with environmental assessment and habitat restoration training and service learning in local natural areas and watersheds.
Woodlawn Neighborhood Association Woodlawn Farmers Market $10,000 Provides support for Introducing Farmers Program and bilingual workshops and farm tours.
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Appendix 12: 2017 SPACE Grants Organization Project Amount Camp ELSO Urban Ecology & Exploration Day Camp $1,500 Create Plenty Leaven Community Garden Collaborative Project $1,500 Soul River, Inc. Celebration Wild Steelhead $1,500 Confluence Sandy River Delta Restoration Celebration $1,144 Northwest Earth Institute EcoChallenge $1,500 Blair Community Garden Blair Community Garden South Entrance Improvement $1,098 Multnomah Meeting Garden, Third Stage Planting of Religious Society of Friends $1,500 Backyard Habitat Renovation JOIN Seeds of Community: Water Pump Installation $1,480 Save the Giants Urban Tree Advocacy Workshop $500 KairosPDX KairosPDX Grows Field Trip - Zenger Farm (#1) $467 Margaret Scott Elementary Margaret Scott School Garden $1,500 Trillium Charter School Winter Row Tunnel Project $300 OSU Small Farms Program Women in Sustainable Agriculture Conference Scholarships $725 TIA Oak Prairie Work Group (Urban Greenspaces Strategic Action Planning $1,500 Institute) King-Sabin Tree Team Sabin Community Street Tree Assistance Project $1,500 Lents Springwater Habitat Restoration Project, Tree planting field trip with Lents Elementary $1,500 Powell Valley Neighborhood Association, Restoration work in East Gresham Park $1,500 Portland Area CSA Coalition CSA Share Fair 2017 (Hollywood Farmers Market) $1,500 Rigler Native Oak Demonstration Garden & Workshop Rigler Elementary PTA $1,100 Series (Cully neighborhood) Portland Fruit Tree Project Pollinators Count in PFTP orchards $1,500 Native Plant Courtyard Classroom Project (Lents Kelly School PTA $1,500 neighborhood) OSU Small Farms Program Growing Farms Successful Whole Farm Management $1,485 Prescott Elementary School Kindergarten Garden and Outdoor Classroom. $1,500 City of Troutdale Earth Day Event/Helen Althaus Park. $1,500 Community Transitions Program, PPS Raised Vegetable Garden Beds for Disabled Student Access $1,500 Abernethy Elementary PTA Native Plant Habitat $1,500 North Portland Tool Library Annex Courtyard Restoration $1,500 KairosPDX Zenger Farm Field Trip (#2). $475 Immigrant and Refugee Community Organization Gilbert Park Rain Barrel Installation Workshops $1,500 Ockley Green Middle School Garden Restoration $1,500 Four Corners Therapeutic School - Trillium Family Four Corners Community Garden $250 Services Brentwood North Community Garden Brentwood North Berries Planting and Irrigation $1,500 St. John’s Community Garden Garden Improvements and Fixes $1,447 Portland Harbor Community Advisory Group Watershed Science in Cathedral Park $1,100 Parkrose Community Church Summer maintenance of community orchard $1,375 Friend of Gateway Green Gathering at Gateway Green $1,500 Audubon Society of Portland Lights Out Portland Pilot Project: Take the Pledge $1,500 TOTAL: $47,446
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DRAFT Board of Directors Meeting Minutes (December 5, 2017) East Multnomah Soil and Water Conservation District Monday, December 4, 2017; 6:00 PM – 9:00 PM 5211 N. Williams Ave., Portland OR 97217
Attendees Nellie McAdams, Vice‐Chair Rick Till, Chair Board Directors Laura Masterson, Director Allison Hensey, Secretary (called in @ 6:37pm) Mike Gerel Associate Board Directors Carrie Sanneman Dianna Pope, Director Emeritus Board Members Not attending Mike Guebert, Treasurer Jay Udelhoven, Executive Director Lissa Adams, Chief of Finance & Operations Andrew Brown, Conservation Legacy Program Supervisor Julie DiLeone, Rural Lands Program Supervisor Staff Kathy Shearin, Urban Lands Program Supervisor Angela Previdelli, Urban Outreach & Education Specialist Lindsay Nelson, Office Manager Jeremy Baker, Senior Rural Conservationist Susanne Easton, Grants Program Director Kim Galland, NRCS Guests Seth Row, Miller Nash Graham & Dunn LLP Peter Mersereau, Mersereau & Shannon LLP
Packet Item # Time Board Meeting Agenda Item Purpose Presenter * please read; ~ please review Welcome and meeting called to order: Review/revise agenda Information/ 1 6:03 Till a. 11/6/17 board minutes Review previous action items Decision Approve board meeting minutes Called to order at 6:03pm It was announced that an item from the consent agenda will be pulled for discussion. DiLeone provided an update on the CLIP project 18‐002. o The nursery had purchased materials and started harvest and installation. Brown provided an update on the execution of the IGA. Udelhoven announced that Hensley has sent out an email on upcoming workshops geared towards equity and houselessness in natural areas.
MOTION: McAdams moved to approve the November, 2017 Board Meeting minutes Masterson 2nds All in favor‐ motion passes unanimously
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78 EMSWCD Board Meeting January 2018 - Item 1a
DRAFT Board of Directors Meeting Minutes (December 5, 2017) East Multnomah Soil and Water Conservation District Monday, December 4, 2017; 6:00 PM – 9:00 PM 5211 N. Williams Ave., Portland OR 97217
Time reserved for public comment and 2 6:06 Information Public N/A introductions1
There were no comments made by the public.
CONSENT AGENDA Recommend approval: SPACE‐18‐015, Birch Community Decision Till Services, $2,000; community garden improvement and operation. a. SPACE‐18‐015 application 3 6:07 FY17/18 Budget: $62,000 100% Expended to date: $19,125 31% Total recommended: $2,000 3% Total expended if funded: $21,125 34% 50% Year Complete Remaining if funded: $40,875 66% 50% Year Remaining
SPACE ‐18‐015 was pulled from the Consent Agenda as per staff’s request. Previdelli presented a condition to put in place for SPACE project 18‐015, which will help with improvements and operations for the community garden for Birch Community Services. o The condition proposed was that if after conducting a site visit it is revealed that the rain catchment system is not needed or is not installed correctly, the EMSWCD staff will attempt to provide alternative methods of installation or cut that cost from the grant altogether. o Previdelli explained that EMSWCD Staff would provide some level of technical approval and if needed, technical assistance during a site visit to ensure a rain catchment system is appropriate for their site and is installed correctly.
MOTION: Masterson moved to approve SPACE 18‐015 subject to the conditions recommended by EMSWCD staff McAdams 2nds All in favor‐ motion passes unanimously
EXECUTIVE DIRECTOR Retreat/Strategic Planning Follow‐up: Prioritization of new options a. Prioritization table~ 4 6:09 Discussion Udelhoven Budget considerations b. Budget projections~ Next steps Udelhoven provided a brief update on what has transpired since the Retreat and what to expect in the near future. o Udelhoven sent the Board a wish list of items and asked for a prioritization of those items. o Udelhoven stated that he is piecing together a draft of the strategic plan, taking into consideration a few recommendations from ODA and the information provided by Program Staff and trying to create a reasonable and consistent format. o The next step will be to have the Program Supervisors look through the draft and fill in any missing information. o Udelhoven informed the Board that the draft of the strategic plan will most likely be provided at the February Board meeting. A discussion was held on the prioritization form, the prioritization process, and budget contingencies to take into consideration
1 Each member of the public who wishes to speak shall be given approximately 3 minutes.
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79 EMSWCD Board Meeting January 2018 - Item 1a
DRAFT Board of Directors Meeting Minutes (December 5, 2017) East Multnomah Soil and Water Conservation District Monday, December 4, 2017; 6:00 PM – 9:00 PM 5211 N. Williams Ave., Portland OR 97217
when completing the process. o Udelhoven is going to have Program Supervisors/Managers develop short naratives for the highest priority “wish list” items and send that to the Board for point of reference. o Udelhoven presented the budget from the past 5 years in comparison to the current budget and provided a projection of what the organization’s future budget may look like if it continues on the current path. o Masterson suggested to have a check in conversation on the budget and the prioritization form sometime in January and then a bigger conversation at February’s Board meeting. CONSERVATION LEGACY ‐ GRANTS
a. Committee proposal~ 5 6:34 PIC Review Committee Additions Decision Easton b. Candidate bios~ Easton provided a brief overview of the existing PIC Review Committee members. o Easton proposed the recommendation to add two additional members to the PIC Review Committee.
MOTION: Masterson moved to approve the recommendation to add two additional members to the PIC Review Committee McAdams 2nds All in favor‐ motion passes unanimously
6 6:40 CLIP and SPACE Approval Authority Decision Udelhoven N/A
Udelhoven discussed the conceptual agreement made at the Board‐Staff retreat to provide authority to the Executive Director to approve CLIP and SPACE grants when there are no extenuating circumstances beyond the normal grant program guidelines and policies. o Udelhoven asked the Board to make the approval official. Udelhoven proposed to form a CLIP Committee, which would include Hensey.
MOTION: Masterson moved to approve the formation of a CLIP Committee that includes Hensey and that the Executive Director is granted the authority to approve CLIP and SPACE grants when there are no extenuating circumstances beyond the normal grant program guidelines and policies. McAdams 2nds All in favor‐ motion passes unanimously
7 6:45 SCI Grants Concepts Discussion Till a. SCI guidelines
McAdams, Hensey, and Till presented conceptual ideas for SCI grants. No concept was rejected and thus any could proceed with proposal development for later presentation to the Board for consideration for funding. Udelhoven will provide a format for proposals. a. Years 3‐5 summary 8 7:04 SPA Funding Considerations Discussion Udelhoven table~ The Board Packet was amended Udelhoven shared a draft of the SPA funding categories and levels. o Udelhoven provided a brief projection of projects and budgets under the Strategic Partnership Agreement (SPA) with the watershed councils. o Udelhoven presented the idea of the Board conceptually approving the final three years of grant funding for the watershed councils under the current SPA. While there were budget considerations and concerns, the Board agreed to consider a formal proposal in February.
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80 EMSWCD Board Meeting January 2018 - Item 1a
DRAFT Board of Directors Meeting Minutes (December 5, 2017) East Multnomah Soil and Water Conservation District Monday, December 4, 2017; 6:00 PM – 9:00 PM 5211 N. Williams Ave., Portland OR 97217
FINANCE & OPERATIONS
a. FY16‐17 financial audit~ Decision/ 9 7:19 Financial Audit and Monthly Report Adams b. October ’17 financial Information statements Adams reported that the FY16‐17 financial audit is complete and there were no issues of interest noted, and requested the Board’s approval.
MOTION: Masterson moved to approve the FY16‐17 financial audit as presented in the Board packet McAdams 2nds All in favor‐ motion passes unanimously
Adams presented the October financial reports.
EXECUTIVE SESSIONS Performance Review: Executive Session under ORS 192.660(2)(i) held for discussion of Executive Session Discussion/ Udelhoven/ 10 7:22 Executive Director performance materials may be sent Decision Guebert Review separately. Approval of recommendations made in Executive Session Executive Session entered at 7:24pm
Executive Session ended at 8:09pm Legal Matter: Executive Session under ORS Executive Session 192.660(2)(h) held for discussion of Discussion/ Udelhoven/ 11 8:11 materials may be sent litigation Decision Counsel separately. Approval of recommendations made in Executive Session Executive Session entered at 8:09pm
Executive Session ended at 9:07pm
CLOSING ITEMS
Announcements and reminders 12 9:00 Action Items Information Till N/A Meeting adjourned Udelhoven announced that the next Board Meeting is scheduled for Monday, January 8th.
Meeting adjourned at 9:10pm
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DRAFT Board of Directors Meeting Minutes (December 5, 2017) East Multnomah Soil and Water Conservation District Monday, December 4, 2017; 6:00 PM – 9:00 PM 5211 N. Williams Ave., Portland OR 97217
Current Status as of Date Action Items Responsible Parties Due Date Date of Draft Generated Minutes Implement the approved CLIP project 18‐ 12/04/17 Guffey ASAP Ongoing 002 Move forward with the execution of the 12/04/17 Shipkey/Brown ASAP Ongoing IGA Present a draft of the strategic plan to the February 5th, 12/04/17 Brown/Udelhoven Pending Board 2018 Create short paragraph descriptions for Program 12/04/17 new (non‐F&O) options and send to the Supervisors/Managers/ ASAP Pending Board Udelhoven Complete and return the new options 12/04/17 The Board ASAP Pending prioritization table Add 2 more members to the PIC Review 12/04/17 Easton ASAP Pending Committee 12/04/17 Create a CLIP Committee Easton ASAP Pending 12/04/17 Send format for proposals for SCI Grant Udelhoven ASAP Pending Develop a formal proposal to approve the February 5th, 12/04/17 final 3 years of grant funding for the Udelhoven Pending 2018 watershed councils under the current SPA Work with Attorney to establish witness 12/04/17 Udelhoven/Attorney ASAP Pending preparation meetings Set up a meeting with SDAO/SDIS to discuss 12/04/17 Udelhoven/Attorney ASAP Pending coverage issues
Future board meeting agenda items Water master presentation Impacts of homelessness on natural areas and parks Climate Action Plan presentation International Dark Sky
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82 EMSWCD Board Meeting January 2018 - Item 1a
DRAFT Board of Directors Meeting Minutes (December 5, 2017) East Multnomah Soil and Water Conservation District Monday, December 4, 2017; 6:00 PM – 9:00 PM 5211 N. Williams Ave., Portland OR 97217
EMSWCD Board Members, Committees and Meeting Dates
EMSWCD Board EMSWCD Committees Ad‐Hoc2 Members Positions Officers Budget Land Legacy Personnel Grants PIC Review3 SPACE Nellie McAdams Director ‐ Zone 1 Vice‐Chair X X X Chair X Laura Masterson Director ‐ Zone 2 X Chair X X Mike Guebert Director ‐ Zone 3 Treasurer X X Chair X X Rick Till Director ‐ At‐Large 1 Chair X X X X X Allison Hensey Director ‐ At‐Large 2 Secretary X X X Dianna Pope Director ‐ Emeritus Carrie Sanneman Director ‐ Associate X X Mike Gerel Director ‐ Associate X Upcoming Schedule 2017 December 4th 12th n/a ‐‐ January 8th 29th tbd n/a ‐‐ February 5th tbd n/a ‐‐ March 5th ~5th 26th 13th n/a ‐‐ 2018 April 2nd ~2nd n/a ‐‐ May 7th ~7th 21st n/a ‐‐ June 4th 12th n/a ‐‐
Internal EMSWCD Teams Equity Team: Angela Previdelli (lead), Lissa Adams, Chelsea White‐Brainard, Suzanne Easton, Rowan Steele, Laura Masterson, Jay Udelhoven Climate Change Team: Andrew Brown (lead), Julie DiLeone, Kathy Shearin, Rowan Steele CLIP Team: Jeremy Baker, Julie DiLeone, Kathy Shearin, Suzanne Easton Green Team: Andrew Brown (lead), Julie DiLeone, Kathy Shearin, Jed Arnold, Scot Wood Safety Team: Scott Wood (lead), Jon Wagner, Katie Meckes
EMSWCD representation on community and partner committees 4‐County Cooperative Weed Management Area ‐ Lucas Nipp; Chelsea White‐Brainard Beaver Creek Conservation Partnership – Kathy Shearin, Lucas Nipp City of Portland Community Watershed Stewardship Program Grant Committee – Suzanne Easton Columbia Gorge Cooperative Weed Management Area ‐ Lucas Nipp (Co‐Chair) Columbia Slough Watershed Council ‐ Kathy Shearin Inter‐jurisdictional Johnson Creek Watershed Council – Aaron Guffey Johnson Creek Watershed Council – Andrew Brown Lower Willamette Ag Water Quality – Vacant; Julie DiLeone assists with meeting logistics Metro Nature in the Neighborhood Capital Grants Review Committee – Julie DiLeone (Chair) Northwest Adult Conservation Education – Kathy Shearin Oregon Technical Advisory Committee Agricultural Land Easement Subcommittee ‐ Vacant
2 For Associate Board Director recruitment during winter/spring 2017. 3 External Committee members include: Jennifer Devlin, BES; Sheilagh Diez, Metro; Daneiel Evans, LCWP; and Anita Yap, ODEP.
Packet materials referenced above available in hardcopy by request or electronically at: http://emswcd.org/about/board/meetings/ Page 6 of 7
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DRAFT Board of Directors Meeting Minutes (December 5, 2017) East Multnomah Soil and Water Conservation District Monday, December 4, 2017; 6:00 PM – 9:00 PM 5211 N. Williams Ave., Portland OR 97217
Oregon State University Metro Small Farms Advisory Group – Rowan Steele Oregon Watershed Enhancement Board Lower Willamette‐East Small Grant Team – Julie DiLeone Sandy River Ag Water Quality –Dianna Pope when possible; Julie DiLeone assists with meeting logistics Sandy River Basin Partners – Julie DiLeone (Chair) Sandy River Basin Watershed Council – Julie DiLeone; Dianna Pope when possible Western Invasives Network Steering Committee – Lucas Nipp
Packet materials referenced above available in hardcopy by request or electronically at: http://emswcd.org/about/board/meetings/ Page 7 of 7
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Application Processing Information STRATEGIC (to be completed by EMSWCD): CONSERVATION Application #: _ Date App Rcv’d: _ NITIATIVES I Date Acted On: _ APPLICATION Funding Recommended (Yes/No): _ _ FY 2017-18
APPLICATION INSTRUCTIONS:
1. Please fill out all sections and respond to all questions.
2. Your Application may total 8 pages in length (not including instructions or attachments).
3. Your application must include the following attachments if applicable (these are not counted toward page limit):
Project location map and site map (if applicable); Photographs of the site (limit 4) and/or site drawing; Biographies of key staff involved in the project (one paragraph each); List of Board members and affiliations; Project budget (using the separate excel spreadsheet template provided); Organizational budget showing actual and projected income and expenses for past and current fiscal years (2 page maximum), upon review we may ask for additional financial information; Letters of support from key partners (limit 3).
4. Electronic submission is preferred. Please send application as a word document, not a pdf (exception signature page and attachments). You will be sent a reply email stating that your application has been received.
5. If you are submitting a hard copy of the application:
Use 8.5 x 11 letter size paper, preferably with double-sided printing. Use paper-clips rather than staples, bindings or folders Submit one signed and dated original.
6. Please use the contact information below for assistance and to submit hardcopies: Suzanne Easton, Grants Program Manager 5211 N. Williams Ave., Portland, OR 97217 Tel: 503-935-5370 Email: [email protected]
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SCI Application Form FY 17/18 East Multnomah Soil and Water Conservation District 12/5/2017
Application Checklist
Completed application (including signed and scanned signature page) Completed “SCI Project Budget” form (limit 2 pages) Organization budget (limit 2 pages) Biographies of key staff and/or contractors List of Board members and affiliations Letters of support from key partners (limit 3) Project location and site maps, if applicable Photographs of the site and/or site drawings, if applicable
501(c)3 documentation of organization or fiscal agent
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SCI Application Form FY 17/18 East Multnomah Soil and Water Conservation District 12/5/2017
APPLICANT INFORMATION
Applicant Org: Oregon Agriculture in the Executive Director: Jessica Jansen Classroom
Mailing Address: 200 Strand Ag Hall, Corvallis, Oregon Zip:97330
Phone: 541-737-8629 Email:[email protected] Website: oregonaitc.org
Project Manager: Jessica Jansen Agency/Org: Oregon Agriculture in the Classroom
Address: 200 Strand Ag Hall, Corvallis, Oregon Zip: 97330
Phone: 541-737-8629 Email: [email protected]
Fiscal Agent: Oregon Agriculture in the Contact: Jessica Jansen Classroom
Address: 200 Strand Ag Hall, Corvallis, Oregon Zip: 97330
Phone: 541-737-8629 Email: [email protected]
Landowner(s): N/A
Landowner Address: Zip:
Phone: Email:
A. PROJECT INFORMATION
Name of Project: Where Should Development Go? Project Location (physical address): n/a
Watershed(s): Johnson Creek Columbia Slough Columbia River
Sandy River Willamette River
EMSWCD Funds Requested: $ 20,000 Total Project Cost: $51,250 Natural resource issue(s) addressed by the project: Check all that apply.
Restoration/conservation Pollution prevention Project engineering
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SCI Application Form FY 17/18 East Multnomah Soil and Water Conservation District 12/5/2017
Sustainable agriculture/gardening Environmental Monitoring Environmental Education
Sustainable stormwater management
B. PROJECT DESCRIPTION
1. Project Summary – Briefly (500 words or less) summarize the purpose and objectives of your project, involvement of key partners, and anticipated outcomes.
This proposal will provide funding to develop a comprehensive resource to equip educators to teach Oregon students in 6-8th grade about land use planning, specifically the balance of protecting agriculture and forestland while still accommodating population growth. Through an interactive experience, students will have the opportunity to collaborate and make often-difficult decisions about which land should be protected and which land should be developed. This project will give students the opportunity to engage in a discussion of the benefits and disadvantages of different development scenarios and to make decisions about where development should go. The experience will inform and help prepare students to become involved and civic-minded future citizens.
This project will bring together Oregon Agriculture in the Classroom and Katherine Daniels, retired Farm and Forest Lands Specialist with the Oregon Department of Land Conservation and Development. Together this team will develop curriculum, facilitate the development of maps and models for students to use, and distribute the curriculum and materials to Oregon classrooms.
This project will make students aware of important decisions that communities make, gain a greater understanding of career opportunities in land use planning, agriculture and forestry, bridge the rural and urban divide and help draw connections between the environment and working landscapes in a hands-on and relatable way.
2. Briefly (200 words or less) describe your organization, including your mission statement.
Oregon Agriculture in the Classroom is an educational non-profit 501(c)(3) foundation funded by grants and private donations to provide fact-based, affordable, standards-aligned resources for K – 12 teachers interested in integrating agricultural education into their curriculum. Oregon Agriculture in the Classroom is the largest-reaching agricultural education program in the state, connecting with over 150,000 students annually. The foundation works closely with the scientific, academic and educational communities at Oregon State University, the Oregon Department of Agriculture and other agencies to ensure resources are accurate and objective.
Mission Statement: “We are dedicated to helping students grow in their knowledge of agriculture, the environment and natural resources for the benefit of Oregonians today and in the future.”
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SCI Application Form FY 17/18 East Multnomah Soil and Water Conservation District 12/5/2017
3. Please indicate why this project was not eligible for the EMSWCD’s other grant programs such as Partners in Conservation (PIC) or the Land Acquisition Program?
While this project benefits East Multnomah County residents, it also has a statewide focus and impact. Students in grades 6-8 throughout Oregon will be able to access this curriculum at Outdoor School and in the classroom. Although we have applied to a statewide foundation and another Soil and Water Conservation District, EMSWCD’s contribution would be greater than the proportion of the affected population that lives in the district. This makes the project less fitting for the Partners in Conservation grant program.
This project is of interest to several EMSWCD board members who believe that this project will result in both direct and indirect benefits for EMSWCD residents who value the open spaces and productive working lands that Oregon’s rural areas provide. In addition, we’ll prioritize teachers and students within EMSWCD service area with opportunities to pilot and trainings.
4. Describe the project in detail. Include: a statement of the problem you are addressing, the objectives and anticipated measurable outcomes, the specific activities you plan to carry out with grant funds, the timeline, and the benefits to the community and/or watershed. (Limit 2 pages)
Statement of Need: Oregon is a unique state, rich in environmental resources and a desirable place to live. Beginning in the 1950s and 1960s conflicts began to arise over zoning, subdivision controls, public works and other activities related to land use. In 1973, Oregon developed a strong, unique-in- the-nation statewide program for land use planning. Forty-four years later, students and much of the public are no longer familiar with the policies that have long protected Oregon’s farm and forest lands. As urban development, agriculture, and other land uses compete over the limited land available, community members are being called upon to make decisions that have far-reaching and often permanent effects. By learning about the implications of physical land capabilities and constraints for land use decisions, students will be better prepared to weigh in on community issues in the future. There is currently no available curriculum that addresses landscape-wide land use planning for students. This curriculum will give students the power to brainstorm creative solutions using critical thinking, teamwork and problem solving.
Project Activities: This proposal will fund the development of curriculum and resources for teachers that will prepare educators, both traditional and nontraditional, to guide students in a conversation about conservation of natural resources, the importance of farm and forest land and the role of land use planning and zoning. After providing background information, students will use math and critical thinking skills to compute the need for future land uses based on a future population projection and specific development standards for a real city.
Curriculum Development: The developed curriculum will provide an opportunity to tie in multiple environmental topics such as soil conservation and the role of timber, agriculture and other natural resources in the economy of this state. This curriculum will align to educational standards pertaining to sixth through eighth grade and will be adapted for use in both classroom as well as Outdoor School settings. The ideas and concepts in these lessons will provide students the opportunity to collaborate, problem solve and apply critical thinking to a very relevant local environmental issue. Further, the open-ended approach to lessons emphasizing student-led solutions makes the curriculum highly adaptable to different geographic areas of the state as well as different philosophies of development.
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SCI Application Form FY 17/18 East Multnomah Soil and Water Conservation District 12/5/2017
Model Development: The impact of the curriculum will come from the decision-making power given to the students. Two different approaches will be available to educators: use of a 3-D relief map or an online simulation. Both methods will require students to plan for future growth and development. Both the physical and online maps will have layers showing land capabilities (agricultural soils, forest soils, wildlife habitat), constraints (steep slopes, floodplains, wetlands) and existing development (a city and a few rural unincorporated communities). For the relief model, students will be presented with small colored blocks of various sizes representing various land uses (commercial, industrial, public and residential at different densities). The students will then be challenged to compute the need for future development using acres per person standards and assign land use blocks at appropriate acreages to locations they feel best protect agricultural land and environmental resources. The online model will achieve the same goals with a computer program. Both methods will provide students with opportunities to practice map reading and analysis skills as well as apply multidisciplinary instruction in math to draft a potential solution. In order to provide maximum accessibility, inexpensive, flat versions of the raised relief maps will also be available. These will enable teams of students to come up with draft development scenarios, before the class decides on a final scenario, for which the raised relief map can be used. As a visceral, highly-visual tool, the raised relief map will give students the best possible understanding of the physical land capabilities and constraints of land.
Timeline: Fund Requests- Dec. 2017 - Feb. 2018 Convene Partners and Develop Work Plan- March 2018 Curriculum Development – March 2018- May 2018 Order Maps – April 2018 Begin online simulation development – April 2018 Pilot Test Curriculum in Classrooms – May-June 2018 Compile Teacher Feedback – July 2018 Revise curriculum and materials – July-August 2018 Launch Resources- September 2018 Promote via partners, e-newsletters, etc. – September 2018- ongoing Distribute to educators – September 2018- ongoing Complete Necessary Grant Reports – September 2018
5. How will success of the project be determined? Use specific metrics Who will evaluate the project and how will they do it?
The impact of this project will be measured using a variety of methods. The perceived quality and usefulness of the curriculum will be evaluated using an email-distributed survey administered to 50 random users, after the curriculum becomes publicly available. High levels of satisfaction, significant measured impacts (website views), and high levels of perceived quality will be considered measures of success. Ultimately, this project will be successful if it assists educators with integrating discussions in Oregon agriculture and natural resources into Outdoor School or classroom settings. Quantitative success will also be calculated in measurable website hits and engagement in email campaigns sent to teachers about this new resource. It is estimated that 6,600 students will be reached with this project along with 2,050 families, teachers and informal educators.
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SCI Application Form FY 17/18 East Multnomah Soil and Water Conservation District 12/5/2017
6. How is your organization qualified to take on this project?
For 35 years, Oregon Agriculture in the Classroom (AITC) has provided Oregon teachers with resources to integrate Oregon agriculture, natural resources and environmental education into their classrooms. This project is directly aligned with this mission by providing educators with the resources that they need to be effective. This project supports the strategic goals of Oregon Agriculture in the Classroom by providing a resource to reach middle school aged students and uses a multidisciplinary approach to teach a topic with significant civic and educational impact. Oregon Agriculture in the Classroom currently works with over 2,500 educators across the state. Established resource distribution methods and networks will ensure this project is distributed and widely available for educators. This project brings together a dynamic team of experts to engage in this relevant work; together this team will ensure success.
7. If the project is site-based, how will the site be protected and managed over the long term to ensure its continuation? This is not a site-based project.
8. If the project is not site based, how will efforts be sustained or maintained after the grant period is over?
After the curriculum is complete, this resource will be available through Oregon Agriculture in the Classroom’s lending library of resources. Two-hundred copies of the raised maps will be distributed to teachers free of charge, with 20 maps retained and placed into Oregon AITC’s existing lending library. Additionally, 880 copies will be made of the flat map. Curriculum and online simulation will also be hosted on a page within Oregon AITC’s website. The curriculum will be distributed widely to other networks including the Oregon Environmental Literacy Program Directory and the Outdoor School curriculum. All resources will be available to educators at no cost. Oregon AITC is committed to ensuring that this resource will be available to teachers by providing ongoing maintenance and material replacement as needed.
9. Describe how the project relates to regional and local plans. (For example: local watershed assessment or action plan, local Agricultural Water Quality Management Area Plan, local conservation or stewardship plan, city or neighborhood plan, etc.)
This project will help students understand the basics of land use planning, therefore helping them become educated and engaged future citizens. The project reflects and dovetails closely with the decision-making processes that land use planners, local officials and cities make on a regular basis when they work together to develop or update comprehensive land use plans and zoning ordinances. These plans, in turn, typically consider other existing special purpose plans, including those that protect significant environmental features. The project’s curriculum will, in addition to agricultural and forest land, consider wildlife habitat, floodplains, wetlands and steep slopes, in planning to accommodate future development.
10. Does your project involve or serve low income and/or minority populations? If so, please describe the nature and the level of involvement. (For example: project leadership, primary constituency, among target audience, indirect beneficiaries).
The curriculum was conceived with diversity, equity and inclusion in mind. Because land use can be a contentious issue, we designed a hands-on activity that is highly adaptable to different geographic areas of the state and different philosophies of development. Students will receive non-biased factual
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SCI Application Form FY 17/18 East Multnomah Soil and Water Conservation District 12/5/2017 background information and participate in interactive discussions, with instructors facilitating and encouraging all viewpoints to be heard. Students will then, as part of teams, propose different development scenarios, that will be reflective both of the new information learned as well as personal belief systems students already hold. The curriculum will be made available and serve students of all income levels and population types.
11. Describe what’s been done to date on the project, what’s been done in the past to address the resource concern, and past involvement by your organization, if applicable.
To date, a two-page outline of the curriculum has been drafted and a proposal for funding has been submitted to the Gray Family Foundation. Oregon Agriculture in the Classroom has not been involved in this subject-area in the past, nor has our research uncovered any other entity in Oregon that has been involved in or developed a learning approach of this type. With the recent state-wide adoption of Outdoor School, the time is now to create a resource that can be used to help students understand the management of land and resources in our state. This project provides the opportunity to help students understand the complex considerations of decisions related to the environment.
12. Describe your project’s key partners. What role do they have in implementing the project and why were the selected as partners?
Katherine H Daniels will serve as the curriculum writer and developer. She is the recently retired Farm and Forest Lands Specialist for the Oregon Department of Land Conservation and Development. She has a Bachelor’s degree in Conservation of Natural Resources from UC Berkeley and a Masters in Urban and Regional Planning from the University of Oregon. She has worked in several states across the country, where she has focused her career on agricultural land protection. She taught as an adjunct in the graduate planning program at the State University of New York at Albany for 10 years and is the co-author of two college textbooks on environmental and small town planning. She is currently on the board of Salem Harvest and on the curriculum work group for the statewide Outdoor School program. Katherine’s expertise and desire to help students understand and appreciate the land use planning process will drive this project.
13. Have the required permits been obtained for the project? Yes No Not Required
14. Budget narrative (in addition to the budget excel form). Briefly describe (in one paragraph) the expenses and revenues (secured and unsecured) in the budget and the sources of matching funds (if indicated). Funding has been requested from Gray Family Foundation ($20,000) and will also be requested from Clackamas Soil and Water Conservation District ($5,000). Katherine Daniels has generously offered to volunteer up to 100 hours on this project, Jessica Jansen’s administration time will be covered by Oregon AITC.
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SCI 2017/18 Project Budget In-Kind EMSWCD PROJECT EXPENSES: Description: work tasks, items to be purchased, who will do the work? Cash Match Match Funds Total Payroll-Salaries, Wages & Benefits (list each position separately): Jessica Jansen, Oregon AITC 50 hours @ $25/hour 1,250 1,250 - - - Contracted Services (Contractor, rate, # est. hours or fee): Website Development Contractor Based on quote from current contract. 6,500 6,500 Graphic Design Contractor 25 hours @ $60 per hour 1,500 1,500 Teacher Review Stipend 1,000 1,000 - Travel (use current federal rate 0.54/mi) or other transportation: - - - Materials/Supplies/Equipment (plants, compost, printing, tools, etc.): 3 Custom Raised Relief Maps Development of three different 32" by 22" raised relief maps of different geographic areas of Oregon 20,000 1,000 21,000 220 Copies of Raised Relief Maps Relief Maps allow students to really visualize land capabilties 5,000 500 5,500 880 flat copies of above maps Multiple copies may be distributed to encourage teamwork 3,500 3,500 Wooden Blocks Used to denote different development types & densities 4,400 4,400 Volunteer Labor Katherine Daniels 100 hours @ $50 per hour 5,000 5,000 - - Marketing & Outreach E-blasts E-blasts will be sent to share the resource with educators. 50 50 Web Hosting 200 200 Fliers 250 250 Mailing 220 posters @ $5 each 1,100 1,100 Total Direct Project Expenses 25,000 6,250 20,000 51,250 Administrative/Overhead - Total Project Expenses $ 25,000 $ 6,250 $ 20,000 $ 51,250
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OREGON AGRICULTURE IN THE CLASSROOM CASH FLOW BUDGET‐TO‐ACTUAL 10/31/2017 2017 10/31/2017 Remaining Estimated Annual Actual ‐ Cash Budget Difference Budget 12/31/2017 Budget REVENUE 405 Grants 53,136.00 44,620 8,516 3,880 57,016.00 48,500 420 Contributions 62,165.66 63,700 (1,534) 6,300 68,465.66 70,000 425 Gifts in Kind ‐ 17,240 (17,240) 3,443 3,443.00 20,683 450 Interest Income 21.82 19 3 1 22.82 20 457 Calendar/Map Sales 273.00 110 163 40 313.00 150 460 Fall Harvest Dinner 31,817.04 44,100 (12,283) 900 32,717.04 45,000 461 Fall Harvest Dinner (GIK) ‐ 3,000 (3,000) ‐ ‐ 3,000 465 Get Oregonized 11,264.41 10,200 1,064 4,800 16,064.41 15,000 480 Miscellaneous 672.62 ‐ 673 100 772.62 100
Total Revenues 159,350.55 182,989 (23,638.45) 19,464 178,814.55 202,453
EXPENSES 705 Executive Director's Salary 38,046.45 37,970 76 7,590 45,636.45 45,560 706 Other Wages 34,627.95 38,252 (3,624) 7,200 41,827.95 45,452 708 Payroll Taxes 6,056.92 6,375 (318) 1,200 7,256.92 7,575 Employee Benefits ‐ 1,950 (1,950) 1,073 1,073.00 3,023 710 Travel (in‐state) 4,599.34 5,060 (461) 440 5,039.34 5,500 711 Travel (out‐of‐state) 1,860.04 2,661 (801) (1) 1,859.04 2,660 720 Telecommunications 1,227.00 1,420 (193) 280 1,507.00 1,700 724 Credit Card Fees 371.53 790 (418) 160 531.53 950 725 Office Supplies 487.27 1,250 (763) 250 737.27 1,500 726 Staff Training 175.00 1,200 (1,025) ‐ 175.00 1,200 730 Dues, Licenses & Fees 350.00 350 ‐ 160 510.00 510 740 Meals & Meetings 427.29 380 47 70 497.29 450 745 Insurance 813.16 800 13 922 1,735.16 1,722 750 Resource Library Supplies 1,494.00 2,080 (586) 420 1,914.00 2,500 760 Workshop/Event Expenses 1,439.58 1,840 (400) 160 1,599.58 2,000 761 Fall Harvest Dinner Expenses 2,697.52 12,000 (9,302) ‐ 2,697.52 12,000 762 Eastern Fundraiser Expenses ‐ 2,000 (2,000) (1,000) (1,000.00) 1,000 770 Get Oregonized Project ‐ ‐ ‐ ‐ ‐ ‐ 772 Calendar 7,475.00 8,000 (525) 500 7,975.00 8,500 774 Literacy Project Expense 11,363.44 10,000 1,363 ‐ 11,363.44 10,000 780 Miscellaneous Expense 20.00 130 (110) 20 40.00 150 781 Web Site Maintenance 1,213.96 540 674 112 1,325.96 652 783 Printing 1,600.42 7,089 (5,489) 1,661 3,261.42 8,750 784 Mailing 2,539.15 5,100 (2,561) 900 3,439.15 6,000 785 My Oregon Plate Expense 249.96 350 (100) (350) (100.04) ‐ 786 Awards 1,539.60 950 590 450 1,989.60 1,400 787 Egg/Other Grant Disbursements 1,956.24 ‐ 1,956 ‐ 1,956.24 ‐ 788 Accounting Fees 4,350.00 4,895 (545) 605 4,955.00 5,500 789 Accounting Fees (GIK) ‐ 12,740 (12,740) 2,543 2,543.00 15,283 790 Office Rent (GIK) ‐ 4,500 (4,500) 900 900.00 5,400 794 Fall Harvest Dinner (GIK) ‐ 3,000 (3,000) ‐ ‐ 3,000 Get Oregonized Reserve 3,607.80 2,040 1,568 1,160 4,767.80 3,200
Total Expenses 130,588.62 175,712 (45,123.38) 27,425 158,013.62 203,137
Net Income (Loss) 28,761.93 7,277 21,484.93 (7,961) 20,800.93 (684) Beginning Cash 82,264.72 82,264.72
Ending Cash 10/31/2017 111,026.65 12/31/2017 103,065.65
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2018 Approved AITC Budget Proposed 18 Wash. Co. 18 Combined 18 Budget Cash on Hand 75000 20000 95000 INCOME: 0 Grants 72,800 72800 Contributions 70,000 75,000 145000 Interest Income 20 20 Calendar/Map Sales 250 250 Fall Harvest Dinner 46,000 46000 FHD Gifts in Kind 3,000 3000 Get Oregonized 10,000 10000 Miscellaneous 100 100 Gifts in Kind 20,683 20683 Get Oregonized Reserve Funds 0 Total Revenue 297,853 95,000 392,853 Total Revenue (without carryover) 222,853 75,000 297,853
EXPENSE: Exec. Dir. Salary 46,400 3,600 50000 Other Wages 59000 41500 100500 Payroll Taxes 7980 3665 11645 Employee Benefits 8960 3060 12020 Travel (In‐State) 5500 2000 7500 Travel (Out‐of‐State) 4100 2400 6500 Telecommunications 1700 100 1800 Capital Expenditure 1200 1200 Credit Card Fees 1000 1000 Office Supplies 1500 150 1650 Staff Training 600 600 Dues, Licenses, Fees 400 50 450 Meals & Meetings 500 150 650 Insurance 1800 1800 Resource Library (Kits) 1500 940 2440 Resource Library New Items 1000 14500 15500 Grants ‐ Library 0 Workshop/Events 1800 1500 3300 Fall Harvest Dinner 12500 12500 Eastern Fundraiser/Event 1000 1000 GO Reprint ‐ TG 0 Calendar 8500 8500 Literacy Project 10000 10000 Misc. 0 Website 1516 1516 Printing 9000 500 9500 Mailing 6000 1000 7000 My Oregon Plate 0 Awards 1600 1600 Egg Grant Disbursement 0 Accounting 6700 6700 Accounting ‐ GIK 15283 15283 Office Rent ‐ GIK 5400 5400 FHD ‐ GIK 3000 3000
Total Expenses 225,439 75,115 300,554 Less GO 20% to Reserve 2,000 Net Income 70,414 19,885 92,299 Net Income (without carryover) (4,586) (115) (2,701) Carryover 75,000 Budget Total 70,414 NOTE: No depreciation or Get Oregonized inventory are included above
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Biographies of Key Staff Involved
Jessica Jansen Jessica Jansen serves as Executive Director of Oregon Agriculture in the Classroom Foundation. A native Oregonian, Jessica fell in love with agriculture as a teenager. Inspired by her involvement in FFA throughout high school, Jessica developed a passion for education and communication. This interest led her to pursue two degrees at Oregon State University, Agricultural Sciences and Communication. Jessica oversees the day-to-day operations of Oregon Agriculture in the Classroom and works to develop the program to meet the ever- changing needs of Oregon educators and promote the greatest industry in the world, Oregon Agriculture!
Katherine Daniels
Katherine H Daniels is the recently retired Farm and Forest Lands Specialist for the Oregon Department of Land Conservation and Development. She has a Bachelor’s degree in Conservation of Natural Resources from UC Berkeley and a Masters in Urban and Regional Planning from the University of Oregon. She has worked in several states across the country, where she has focused her career on agricultural land protection. She taught as an adjunct in the graduate planning program at the State University of New York at Albany for 10 years and is the co-author of two college textbooks on environmental and small town planning. She is currently on the board of Salem Harvest and on the curriculum work group for the statewide Outdoor School program.
97 EMSWCD Board Meeting January 2018 - Item 4a 2018 Oregon Agriculture in the Classroom Board of Directors and Staff
Board of Directors Staff
Jessica Jansen Jill Parker, President Executive Director VP of Commercial Lending 200 Strand Agriculture Hall Bank of Eastern Oregon Corvallis, OR 97331
Norie Dimeo-Ediger, Vice President (541) 737- 8629 (w) (971) 832- 2096 (c) Director of K-12 Education Programs [email protected] Oregon Forest Resources Institute
Danielle Meyersick Kathryn Walker, Secretary Education Programs Coordinator Special Assistant to the Director 200 Strand Agriculture Hall Oregon Department of Agriculture Corvallis, OR 97331 Aden Kuenzi, Treasurer (541) 737- 1318 (w) Partner Certified Public Accountant (503) 718- 8439 (c) Kuenzi and Company [email protected]
Tammy Dennee Kassia Rudd Assistant Director Washington County Programs Oregon Dairy Farmers Association Coordinator (503) 713-5365 (c) Cindy Ettestad 7175 NE Evergreen Parkway, Suite 400 North Clackamas FFA Hillsboro, OR 97124 Oregon FFA Alumni [email protected]
Beth Yutzie Sell Advertising Director Capital Press
Will Wise CEO Oregon Beef Council
98 EMSWCD Board Meeting January 2018 - Item 4a
To the East Multnomah Soil and Water Conservation District: November 30, 2017 Please accept this letter of support for the current grant application being submitted by Jessica Jansen on behalf of Ag in the Classroom. I conceived the idea for the hands-on learningactivity described therein based on an experience I had with a group of young students several years ago on the East Coast. An educator from the Chesapeake Bay Foundation brought a raised relief map that showed the Chesapeake Bay and the many tributaries that flowinto it into a classroom. After describing to the class how manure runofffrom surrounding areas degrades the Bay, she dusted chocolate powder over the hills on the map, then sprinkled water over them. The students were transfixedas they watched little rivulets of brown water make their way into the Bay. I don't think those students will ever forget the message made clear in this simple exercise. Along the same lines, I believe that the use of raised relief maps can help Oregon students understand the State's topography, geography, natural resources and working landscapes, and the challenges and threats they face in a way that they will long remember. They will be able to actively use the maps to plan a variety of future development scenarios, and to discuss and weigh the pros and cons of each in a way that will prepare them fortheir futureas involved citizens. I have over 30 years' experience as a land use planner on the West Coast, the East Coast and in the Midwest, but no state has anything comparable to Oregon's land use program, of which we are all the beneficiaries. Yet over half the State's population today wasn't here in 1973 when the program was adopted, and ever fewer people are familiar with it. Because the program is constantly challenged with proposed legislation and ballot measures that seek to weaken or dismantle land use laws, it is imperative that young people become familiar with the basic concepts and issues that surround the program, as these issues will affectthem and others. I intend to devote my retirement years to the goal of raising public awareness of the program among Oregonians, particularly students. The learning activity that Jessica Jansen proposes can be used both in the classroom through the Ag in the Classroom program, and for the Outdoor School, where I serve on the curriculum work group. The activity would be particularly effective following lesson plans on the value of soil, water, plants and animals (existing curriculae forwhich already exist), as a way of tying together these concepts and challenging students to apply them in a real-life setting. Please let me know if I can answer any questions or provide further information. I am personally committed to devoting my fullattention, time and effortto this project on a volunteer basis over the next year and more. Thank you for your consideration. Sincerely, (��HD�� Katherine H Daniels kathdanie1s(@.hotmail.com 518-339-3092
99 EMSWCD Board Meeting January 2018 - Item 4a
100 EMSWCD Board Meeting January 2018 - Item 4a
101 EMSWCD Board Meeting January 2018 - Item 4a
102 EMSWCD Board Meeting January 2018 - Item 8a 11:33 AM EMSWCD 01/03/18 Accrual Basis Balance Sheet Prev Year Comparison As of November 30, 2017
Nov 30, 17 Nov 30, 16 $ Change % Change ASSETS Current Assets Checking/Savings 1000 · Albina checking 72,537.80 93,734.75 -21,196.95 -22.61% 1010 · LGIP savings acct #1 11,293,813.69 8,585,168.75 2,708,644.94 31.55% Total Checking/Savings 11,366,351.49 8,678,903.50 2,687,447.99 30.97% Accounts Receivable 1200 · Accounts Receivable 1205 · Property Taxes Receiveable 295,394.26 279,039.86 16,354.40 5.86% 1200 · Accounts Receivable - Other 2,494.18 1,136.08 1,358.10 119.54% Total 1200 · Accounts Receivable 297,888.44 280,175.94 17,712.50 6.32% Total Accounts Receivable 297,888.44 280,175.94 17,712.50 6.32% Other Current Assets 1300 · Prepaid Expense 939.89 0.00 939.89 100.0% 1499 · Undeposited Funds 1,665.09 0.00 1,665.09 100.0% Total Other Current Assets 2,604.98 0.00 2,604.98 100.0% Total Current Assets 11,666,844.91 8,959,079.44 2,707,765.47 30.22% Fixed Assets 1500 · Fixed Assets 1501 · Fixed Assets Cost 205,663.40 193,783.20 11,880.20 6.13% 1502 · Accumulated Depreciation -124,350.18 -90,284.09 -34,066.09 -37.73% Total 1500 · Fixed Assets 81,313.22 103,499.11 -22,185.89 -21.44% 1600 · Building 1601 · Building Cost 494,516.42 494,516.42 0.00 0.0% 1602 · Accum Depreciation Building -155,223.32 -138,739.44 -16,483.88 -11.88% 1605 · Building/Capital Improvements 963,119.69 720,736.83 242,382.86 33.63% 1606 · Accum Depreciation Improvements -143,264.84 -113,272.87 -29,991.97 -26.48% Total 1600 · Building 1,159,147.95 963,240.94 195,907.01 20.34% 1700 · Land 3,574,316.16 3,290,605.58 283,710.58 8.62% Total Fixed Assets 4,814,777.33 4,357,345.63 457,431.70 10.5% TOTAL ASSETS 16,481,622.24 13,316,425.07 3,165,197.17 23.77%
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103 EMSWCD Board Meeting January 2018 - Item 8a 11:33 AM EMSWCD 01/03/18 Accrual Basis Balance Sheet Prev Year Comparison As of November 30, 2017
Nov 30, 17 Nov 30, 16 $ Change % Change
LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 · Accounts Payable 46,036.69 138,271.12 -92,234.43 -66.71% Total Accounts Payable 46,036.69 138,271.12 -92,234.43 -66.71% Credit Cards 2050 · Albina Visa Card 2054 · Visa - RS 1,240.78 0.00 1,240.78 100.0% 2056 · Visa - JU 1,398.90 0.00 1,398.90 100.0% Total 2050 · Albina Visa Card 2,639.68 0.00 2,639.68 100.0% Total Credit Cards 2,639.68 0.00 2,639.68 100.0% Other Current Liabilities 2400 · Security Deposits Returnable 2,800.00 2,800.00 0.00 0.0% 2100 · Payroll Liabilities 23,053.62 49,514.65 -26,461.03 -53.44% 2110 · Direct Deposit Liabilities -58.00 -58.00 0.00 0.0% 2150 · Accrued Compensated Absences 70,182.56 58,240.72 11,941.84 20.5% Total Other Current Liabilities 95,978.18 110,497.37 -14,519.19 -13.14% Total Current Liabilities 144,654.55 248,768.49 -104,113.94 -41.85% Total Liabilities 144,654.55 248,768.49 -104,113.94 -41.85% Equity 3900 · Retained Earnings-Unrestricted 7,053,154.10 6,751,174.08 301,980.02 4.47% 3950 · Board Designated Restrictions 3951 · Land Conservation Fund 5,926,572.81 5,161,125.58 765,447.23 14.83% 3952 · Projects & Cost Share 934,168.46 1,093,113.36 -158,944.90 -14.54% Total 3950 · Board Designated Restrictions 6,860,741.27 6,254,238.94 606,502.33 9.7% Net Income 2,423,072.32 62,243.56 2,360,828.76 3,792.89% Total Equity 16,336,967.69 13,067,656.58 3,269,311.11 25.02% TOTAL LIABILITIES & EQUITY 16,481,622.24 13,316,425.07 3,165,197.17 23.77%
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104 EMSWCD Board Meeting January 2018 - Item 8a 11:21 AM EMSWCD 01/03/18 Accrual Basis Profit & Loss Budget Performance July through November 2017
Jul - Nov 17 YTD Budget $ Over Budget % of Budget Annual Budget Income 4100 · EMSWCD prop'ty tax 3,885,562.28 3,160,000.00 725,562.28 122.96% 4,677,672.00 4200 · Contributions 0.00 700,000.00 4400 · Event Income 0.00 0.00 0.00 0.0% 35,000.00 4500 · Interest 51,998.64 38,333.31 13,665.33 135.65% 92,000.00 4600 · Grants 51,017.00 34,499.00 16,518.00 147.88% 72,674.00 4800 · Rental Income 21,057.89 18,500.00 2,557.89 113.83% 28,400.00 4900 · Misc Income 992.72 7,250.00 -6,257.28 13.69% 12,000.00 Total Income 4,010,628.53 3,258,582.31 752,046.22 123.08% 5,617,746.00 Expense 5000 · Payroll Expenses 5100 · Salaries & Wages 593,392.13 606,713.75 -13,321.62 97.8% 1,456,113.00 5200 · Payroll Taxes 54,681.77 58,740.07 -4,058.30 93.09% 140,976.00 5300 · Wkrs Comp Insurance 16,167.50 19,254.25 -3,086.75 83.97% 20,236.00 5400 · Emp Benefits 131,305.32 148,971.18 -17,665.86 88.14% 357,531.00 5900 · Temporary Help 29,888.28 7,482.00 22,406.28 399.47% 14,964.00 Total 5000 · Payroll Expenses 825,435.00 841,161.25 -15,726.25 98.13% 1,989,820.00 6000 · Professional Services 6005 · Contracted Bkkpr/Acctant 8,750.00 8,750.00 0.00 100.0% 21,000.00 6010 · Contracted Audit Services 4,900.00 5,400.00 -500.00 90.74% 5,400.00 6020 · Contracted Attorney 7,608.00 13,466.69 -5,858.69 56.5% 32,100.00 6050 · Contracted Services 189,924.69 282,521.25 -92,596.56 67.23% 678,051.00 6065 · Contracted IT Support 4,611.41 7,500.00 -2,888.59 61.49% 18,000.00 Total 6000 · Professional Services 215,794.10 317,637.94 -101,843.84 67.94% 754,551.00 6100 · Admin 6110 · Audit Filing Fee 0.00 250.00 -250.00 0.0% 250.00 6120 · Bank Charges 359.08 212.50 146.58 168.98% 475.00 6130 · Bulk Mail Permit Renewal 225.00 250.00 -25.00 90.0% 250.00 6135 · Legal Notice 0.00 1,250.00 -1,250.00 0.0% 3,000.00 6140 · Payroll Svcs 198.75 0.00 198.75 100.0% 0.00 6150 · Licenses & Fees 1,632.97 4,041.69 -2,408.72 40.4% 9,700.00 6160 · Taxes 5,956.39 2,800.00 3,156.39 212.73% 2,800.00 Total 6100 · Admin 8,372.19 8,804.19 -432.00 95.09% 16,475.00 7100 · Occupancy 7110 · Utilities 10,669.48 8,700.00 1,969.48 122.64% 20,880.00 7120 · Telecommunications 7,023.63 7,859.19 -835.56 89.37% 18,862.00 7130 · Repairs/Maintenance 5,896.58 9,791.69 -3,895.11 60.22% 23,500.00 Total 7100 · Occupancy 23,589.69 26,350.88 -2,761.19 89.52% 63,242.00 7500 · Insurance 7505 · General Liability Insurance 0.00 0.00 0.00 0.0% 7,000.00 7510 · Property Insurance 0.00 0.00 0.00 0.0% 3,000.00 7515 · D & O Anti Crime 0.00 0.00 0.00 0.0% 1,000.00 7540 · Vehicle insurance 0.00 0.00 0.00 0.0% 1,800.00 Total 7500 · Insurance 0.00 0.00 0.00 0.0% 12,800.00
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105 EMSWCD Board Meeting January 2018 - Item 8a 11:21 AM EMSWCD 01/03/18 Accrual Basis Profit & Loss Budget Performance July through November 2017
Jul - Nov 17 YTD Budget $ Over Budget % of Budget Annual Budget
8100 · Office Expenses 8110 · Office Supplies 3,318.22 3,014.56 303.66 110.07% 7,235.00 8115 · Postage, Delivery 332.23 2,125.00 -1,792.77 15.63% 5,500.00 8120 · Printing, Copying 2,808.09 8,579.19 -5,771.10 32.73% 21,390.00 8130 · Furnishings & Equipment 1,943.08 7,183.38 -5,240.30 27.05% 15,140.00 Total 8100 · Office Expenses 8,401.62 20,902.13 -12,500.51 40.2% 49,265.00 8200 · Production 8210 · Advertising 2,853.79 5,387.43 -2,533.64 52.97% 12,930.00 8230 · Signage, Banners, Displays 2,027.00 14,333.38 -12,306.38 14.14% 26,400.00 8250 · Public Relations Promo 0.00 7,583.31 -7,583.31 0.0% 17,500.00 Total 8200 · Production 4,880.79 27,304.12 -22,423.33 17.88% 56,830.00 8500 · Programs & Projects 8505 · Dues 6,451.41 5,058.31 1,393.10 127.54% 12,000.00 8506 · Subscriptions 1,443.85 6,262.50 -4,818.65 23.06% 14,330.00 8510 · Contracts w/ Partners/Lndownrs 46,997.80 174,391.25 -127,393.45 26.95% 623,539.00 8520 · Grants to Others 353,289.67 557,096.25 -203,806.58 63.42% 1,337,031.00 8530 · Program Supplies 24,859.29 59,054.19 -34,194.90 42.1% 142,530.00 8540 · Plants & Materials 0.00 250.00 -250.00 0.0% 30,250.00 8560 · Space Rental 2,240.80 5,200.00 -2,959.20 43.09% 8,200.00 8570 · Equip Rental 191.40 7,950.00 -7,758.60 2.41% 13,450.00 8580 · Vehicles Rent/Lease 5,944.75 9,333.31 -3,388.56 63.69% 23,000.00 Total 8500 · Programs & Projects 441,418.97 824,595.81 -383,176.84 53.53% 2,204,330.00 8600 · Training 8610 · Training/Development Staff 14,657.14 8,333.38 6,323.76 175.89% 20,000.00 8620 · Training/Development Board 694.02 2,083.31 -1,389.29 33.31% 5,000.00 Total 8600 · Training 15,351.16 10,416.69 4,934.47 147.37% 25,000.00 8700 · Travel 8730 · Out of Town Travel- Staff 729.24 8,166.69 -7,437.45 8.93% 19,600.00 8740 · Out of Town Travel - Board 299.60 1,875.00 -1,575.40 15.98% 4,500.00 8750 · Local Mlg, Pkg, Bus - Staff 3,088.69 4,666.69 -1,578.00 66.19% 11,200.00 8760 · Local Mlg, Pkg, Bus - Board 0.00 208.31 -208.31 0.0% 500.00 Total 8700 · Travel 4,117.53 14,916.69 -10,799.16 27.6% 35,800.00 8800 · Volunteers 8810 · Volunteer Recog 1,312.50 5,166.69 -3,854.19 25.4% 13,400.00 8820 · Vol Refreshments 7,968.48 6,887.50 1,080.98 115.7% 11,950.00 Total 8800 · Volunteers 9,280.98 12,054.19 -2,773.21 76.99% 25,350.00 8900 · Misc Expenses 0.00 208.31 -208.31 0.0% 500.00 9000 · Capital Outlay 9010 · Office/Field Equipment 4,734.00 4,000.00 734.00 118.35% 7,000.00 9030 · Improvements On Real Property 15,480.18 43,666.69 -28,186.51 35.45% 96,000.00 9040 · Purchase of Real Property 10,700.00 1,500,000.00 -1,489,300.00 0.71% 7,683,426.00 Total 9000 · Capital Outlay 30,914.18 1,547,666.69 -1,516,752.51 2.0% 7,786,426.00 Total Expense 1,587,556.21 3,652,018.89 -2,064,462.68 43.47% 13,020,389.00 Net Ordinary Income 2,423,072.32 -393,436.58 2,816,508.90 -615.87% -7,402,643.00 Net Income 2,423,072.32 -393,436.58 2,816,508.90 -615.87% -7,402,643.00
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106 EMSWCD Board Meeting January 2018 - Item 8a 11:09 AM EMSWCD 01/03/18 Accrual Basis Profit & Loss by Class July through November 2017 General Fund Special Funds Fin & Ops Rural Lands Urban Lands Cons Legacy HIP Proj & Grants Land Cons TOTAL Ordinary Income/Expense Income 4000 · Income 3,931,242.23 27,471.00 0.00 11,700.00 9,517.89 5,065.10 25,632.31 4,010,628.53 Total Income 3,931,242.23 27,471.00 0.00 11,700.00 9,517.89 5,065.10 25,632.31 4,010,628.53 Gross Profit 3,931,242.23 27,471.00 0.00 11,700.00 9,517.89 5,065.10 25,632.31 4,010,628.53 Expense 5000 · Payroll Expenses 199,553.21 290,167.55 143,022.39 129,768.30 62,923.55 0.00 0.00 825,435.00 6000 · Professional Services 53,435.29 56,571.58 19,314.99 69,233.48 17,238.76 0.00 0.00 215,794.10 6100 · Admin 2,007.80 265.00 0.00 5,981.39 118.00 0.00 0.00 8,372.19 7100 · Occupancy 8,056.58 1,780.85 629.92 1,003.04 12,119.30 0.00 0.00 23,589.69 8100 · Office Expenses 4,147.28 3,341.00 424.69 35.30 453.35 0.00 0.00 8,401.62 8200 · Production 0.00 3,203.40 1,272.97 0.00 404.42 0.00 0.00 4,880.79 8500 · Programs & Projects 9,060.67 13,781.04 1,756.93 502.02 16,030.84 400,287.47 0.00 441,418.97 8600 · Training 4,525.21 4,789.64 2,841.99 2,507.58 686.74 0.00 0.00 15,351.16 8700 · Travel 895.02 1,738.09 391.31 241.74 851.37 0.00 0.00 4,117.53 8800 · Volunteers 8,524.06 503.30 0.00 212.00 41.62 0.00 0.00 9,280.98 9000 · Capital Outlay 0.00 0.00 0.00 2,500.00 20,214.18 0.00 8,200.00 30,914.18 Total Expense 290,149.42 376,141.45 169,655.19 211,984.85 131,082.13 400,287.47 8,200.00 1,587,500.51 Net Ordinary Income 3,641,092.81 -348,670.45 -169,655.19 -200,284.85 -121,564.24 -395,222.37 17,432.31 2,423,128.02 Net Income 3,641,092.81 -348,670.45 -169,655.19 -200,284.85 -121,564.24 -395,222.37 17,432.31 2,423,128.02
Amount Appropriated by Program 740,890 1,087,457 717,922 464,175 365,948 1,960,870 7,683,426
Percentage of Fiscal Year Passed 42% 42% 42% 42% 42% 42% 42%
Percentage of Appropriation spent YTD 39% 35% 24% 46% 36% 20% 0%
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107 EMSWCD Board Meeting January 2018- Item 9a
Board Resolution No. 2018‐01‐01 East Multnomah Soil and Water Conservation District Board Meeting Date: 1.08.2018
BEFORE THE BOARD OF THE EAST MULTNOMAH SOIL AND WATER CONSERVATION DISTRICT
FOR THE PURPOSE OF ACQUIRING REAL PROPERTY WITHIN THE DISTRICT BOUNDARY.
RESOLUTION NO. 2018‐01‐01
WHEREAS, the East Multnomah Soil and Water Conservation District (EMSWCD) has the authority to buy real property pursuant to ORS 568.550(1)(e).
WHEREAS, on October 3, 2017, the EMSWCD entered into a Purchase and Sale Agreement EMSWCD‐ PSA‐18‐001 as amended on December 20, 2017, EMSWCD‐PSA‐18‐001a (the “Purchase and Sale Agreement”) with the owner of the 14.92 acre property, located at 28765 SE Stone Road, for the purposes of acquiring the property. The property is within the EMSWCD jurisdictional boundary and directly adjoins EMSWCD’s Headwater’s Farm.
WHEREAS, the EMSWCD Board of Directors reviewed the terms and conditions of the Purchase and Sale Agreement in executive session pursuant to ORS 192.660(2)(e) at a Board meeting on January 8, 2018.
WHEREAS, the Purchase and Sale Agreement was entered into on a willing‐seller willing‐buyer basis, not through condemnation and without the threat of condemnation.
WHEREAS, purchasing the property would serve the public interest by safeguarding productive agricultural land at a high threat of conversion, create opportunities for soil and water quality enhancements and potentially enhance EMSWCD’s Headwater’s Incubator Program.
BE IT RESOLVED that the EMSWCD Board of Directors hereby:
Approves the purchase by the EMSWCD of the 14.92‐acre property located at 28765 SE Stone Road, pursuant to the terms and conditions set forth in the Purchase and Sale Agreement EMSWCD‐PSA‐18‐001 and EMSWCD‐PSA‐18‐001a.
Finds the property environmental inspections and all other conditions of the sale to be satisfactory at this time and waives the conditions in Section 6 of the Purchase and Sale Agreement.
Authorizes and directs the Executive Director to affect the property transaction and to sign all necessary documents on behalf of the EMSWCD at closing.
Authorizes the acceptance of the conveyance deed, pursuant to ORS 93.808.
ADOPTED by the EMSWCD Board of Directors this Eighth day of January, 2018.
______Richard Till, Board Chair As Witness: Jay Udelhoven, Executive Director
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