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LEGISLATIVE DAY IN WASHINGTON Tuesday, April 16 of National Library Week April 14-20, 1985 Sponsors: American Library Association, District of Columbia Library Association, participating state library/media associations, and other contributing organiza tions. SCHEDULE Morning Briefing: 8:15 to 9:30 a.m., Rayburn House Office Building, Room 2168 (Gold Room), first floor. Information folders, last minute instructions, briefing on status of library-related legislation. 8:40 a.m., briefing by Eileen D. Cooke, Director, ALA Washington Office, and Jack Jennings, Associate General Counsel, House Committee on Education and Labor. Coffee can be purchased in the Rayburn cafeteria or snack bar (see opening times below). Room 2105 has been reserved for participant's use between 10:00 a.m. and 5:00 p.m. Congressional Office Visits: 9:45 a.m. to 3:30 p.m., or according to your previously set appointments. Consult the Capitol Hill maps and directory in your folder for Congressional office and telephone numbers. Wrap-up Session: 4:00 to 5:00 p.m., Rayburn House Office Building, Room 2168 (Gold Room), first floor. Participants give informal reports of their meetings with legislators and their aides, and discuss events of the day. Congressional Reception: 5:00 to 7:00 p.m., Rayburn House Office Building, Room 2175. Dress informal. A photographer will be available if you wish to have pictures taken with your Senator or Representative for your local press. LUNCHEON SUGGESTIONS There are full cafeterias as well as lunch counters and snack bars with limited seating in the Capitol and Congressional office buildings. Check with the guards for specific locations. They can be crowded and are restricted at certain times to employees only. Early hours are often best. The main cafeterias on the Hill are listed below with the hours they are open to the public : Capitol Coffee Shop . 8:00 - 11:00 1:15 - 3:00 Dirksen Senate Office Bldg. Restaurant . 11:30 - 12:00 1:30 - 3:00 Coffee Shop . 7:30 - 10:00 Library of Congress - Madison 8:30 - 10:30 11:00 - 2:00 Longworth House Office Bldg. 7:30 - 2:30 Rayburn House Office Bldg. Cafeteria . 7:30 - 10:45 1:15 - 2:30 Snack Bar . 10:30 - 4:00 Supreme Court Cafeteria . 11:30 - 12:00 12 :15 - 1:00 1:15 - 2:00 Snack Bar . 10:30 - 3:30 Other restaurants: You will find a variety of sandwich shops and restaurants within walking distance. From the House side, go to the first few blocks of Pennsylvania Ave., S.E. From the Senate side, go to 2nd & D Streets, N.E. and to the 200 block of Massachusetts Ave., N.E. SPONSORS LIBRARY LEGISLATIVE DAY 1985 Library and Related Associations and Institutions American Association of Law Libraries Kentucky Department for Libraries and Archives American Library Association Louisiana Library Association Arizona Library Association Maryland Educational Media Organization Arkansas Library Association Maryland Library Association Association for Library and Information Medical Library Association Science Education Michigan Library Association Association for Library Service to Children, ALA Minnesota Library Association Association of Research Libraries Mississippi Library Association California Media and Library Educators Association Missouri Library Association Colorado Library Association Montana Library Association Connecticut Library Association Mountain Plains Library Association Delaware Library Association National Federation of Abstracting District of Columbia Library Association and Indexing Service Florida Library Association Nebraska Library Association Georgia Council of Public Libraries New Jersey Library Association Georgia Library Association New York Library Association Illinois Library Association North Carolina Central University Indiana Library Association/Indiana Library North Carolina Library Association Trustee Association North Dakota Library Association DAY Library and Related Associations and Institutions, (continued) Ohio Library Association Special Libraries Association Oklahoma Library Association Tennessee Library Association Pennsylvania Library Association Texas Library Association Rhode Island Library Association Urban Libraries Council South Carolina Association of School Librarians Virginia Library Association South Carolina Library Association West Virginia Library Association South Dakota Library Association Wyoming Library Association ahe Nation's £ibrary Community Commercial and Industrial Organizations requests the pleasure of your company Association of American University Presses, Inc. Gaylord Bros., Inc. Baker & Taylor Highsmith Company, Inc. Bantam Books, Inc. Informatics General Corporation at a reception hosteJ by Bowker, R.R. Company Minolta Corporation Bureau of National Affairs, Inc. NAVA, International Communications ahe 'District of Columbia £ibrary 71..ssociation C L Systems, Inc. Industries Association Congressional Information Service, Inc. Porta-Structures Industries, Inc. anJ Congressional Quarterly, Inc. Prentice-Hall, Inc. DataPhase Systems, Inc. Random House, Inc. Dialog Information Services, Inc. System Development Corporation ahe Jl.merican £ibrary 71..ssociation Donnelley, R.R. & Sons Company Time-Life Books, Inc. Ebsco Industries.Inc. University Microfilms International to celebrate Encyclopedia Britannica, Inc. Washington Researchers Faxon, F.W. Company, Inc. World Book, Inc. Gale Research Company National .Cibrary Week on auesJay, 71.pril 16, 1985 from 5 - 7 p.m. :Rayburn Office :Bui/Jing, room 2175 :R.S.V.P. JlEJ-l. Washington Office 547-4440 by CluesJay, 7-l.pril 9, 1985 WAYS TO COMMUNICATE WITH LEGISLATORS ~ PERSCNAL VISITS. Faoe to face discussion is the m:>st effective neans of oamunication, and essential to the establisbnent of a solid workin;J re lationship if you do oot already krow each other. A meeting is nore easily arranged early in a session, before pressures l:uild up. All legislators have one or m:,re district offices. Visits there will often be m:,re convenient for you than in washin:Jt,on. Members of Congress return pericxlically (check with the district office), during Congressional recesses, and between sessions. Constituents are always weloane in wash:i.n:Jton. Be sure you have a firm appointment. Use the district office to make local or capitol appointments. (Get to koow district staffs: secretaries and administrative assistants. Close workin;J relationships will benefit in many ways.) Take aloD:3 others -- library director, trustee, Frien:l, representative of a cx:rmuni.ty organization, citizen activist. Keep the delegation snail enough for an easy exchange of viewpoints with the legislator. Leave your card and any written infonnation you may have prepared. Follow up with a letter of awreciation for the time given to you, and in:::l\Xle aey additional infonnation suggested by the visit. · jllll!!~~• TELEPHCNE CALLS. ~ you have nade the acquaintance of your representative, ~ teleph:>ne calls are approptiate and easy. Make~ sparingly to the ---- legislator, wh:>se time is heavily occupied. (Regular oontact with staff is possible and desirable.) Teleph:me to ask suwcrt before a hearing or floor vote; to ask for help with legislative colleagues; to convey urgent local ooncenl. JUdge h::M far to pirsue by the reaction. Remsnber that it is m:>re difficult for a legislator to tanporize in a conversation than by letter. LET1'ERS, IETl'ERS, IE'.I'1ERS. 'lhese are the chief fuel which powers any ~ legislative vehicle. They are read. They elicit responses. They -~ represent votes. (Fach letter writer is deaned to represent several like-mimed if less highly m:>tivated oonstituents.) letters may be fonnal or infonnal, typewritten or han::lwritten. They sh:>uld be oanp;:>serl by you, giving your reasons for your position (and giving the legislator reasons to support it). If you are askin;J su:RJC)rt for a particular bill, cite it by number and autinr, and give its title or subject matter. TEIBiRAMS & .MAIIGRAM.S. These are fast, easy ways to cxmrunicate with legislators when the need for action is critical: just prior to a cx:mnittee or floor vote. Use western Union's nationwide toll-free teleph:>ne number: 800-325-6000,. Varia.ls low rates are available. * * * FIVE ~IC RJIES FOO Ef'Fl:X.:l'IVE CXJMJNICATIOO 1. Be Brief. A legislator's time is limited. So is yairs. 2. Be Appreciative. Acklx,wledge past SlJRlOrt, ard convey thanks for current action. 3. Be ~ific. Refer to local library and district needs. · 4. Be onnative. Give reasons why a measure sln1ld be suwarta:1. 5. Be Courteous. Ask; do oot danan:1 or threaten. Be positive hlt polite. AJA Washington Office, with thanks to california Library Association. The most frequently used, correct forms of address are: To your Senator: To your Representative: The Honorable (full name) The Honorable (full name) United States Senate U.S. House of Representatives Washington, D.C. 20510 Washington, D.C. 20515 "Sincerely yours" is in good taste as a complimentary close. Remember to sign your given name and surname. If you use a title in your signature, be sure to enclose it in parentheses. Forms similar to the above, addressed to your state capital, are appropriate for your state representatives and senators. Where possible use your official letterhead. If this is not in order, and you write as an individual, use plain white bond paper, and give your official title following your signature as a means of identification and to indicate your competency to speak on the subject. DO's DON'Ts 1. Your Legislators like to hear opinions from home and 1. Avoid letters that merely demand or insist on votes for or want to be kept informed of conditions in the district. against a certain bill; or that say what vote you want but Base your letter on your own pertinent experiences and not why. A letter with no reasoning, good or bad, is not observations. very influential. 2. If writing about a specific bill, describe it by number or its 2. Threats of defeat at the next election are not effective. popular name. Your Legislators have thousands of bills before them in the course of a year, and cannot always 3. Boasts of how influential the writer is are not helpful.