Feb 18, 2021 04:30 PM Eastern Time (US and Canada)

Otonabee Conservation is inviting you to a scheduled Zoom meeting.

Topic: OP SPA & Board of Directors

Time: Feb 18, 2021 04:30 PM Eastern Time (US and Canada)

Join Zoom Meeting https://us02web.zoom.us/j/81619561359?pwd=bzliN2FSc1Rka1d4UDRHVUQ3U3lTUT09

Meeting ID: 816 1956 1359

Passcode: 155751

One tap mobile

+13462487799,,81619561359#,,,,*155751# US (Houston)

+16699006833,,81619561359#,,,,*155751# US (San Jose)

Dial by your location

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 929 205 6099 US (New York)

+1 253 215 8782 US (Tacoma)

+1 301 715 8592 US (Washington DC)

+1 312 626 6799 US (Chicago)

Meeting ID: 816 1956 1359

Passcode: 155751

Find your local number: https://us02web.zoom.us/u/kbPBn6bTN6

Board of Directors Thursday, February 18, 2021 Following the OP-SPA Meeting Via Zoom

AGENDA

A. Administration Pages: 1. Call to Order, Land Acknowledgement and Chair's Opening Remarks 2. Approval of Agenda 3. Disclosure of Conflict of Interest 4. Delegations 5. 2021-004 Minutes of the Meeting held December 17, 2020 3 - 7 6. 2021-005 Minutes of the Annual General Meeting held January 21, 2021 8 - 14 7. Business Arising from the Minutes

B. Reports for Approval 1. 2021-006 Adjustments to the 2021 Conservation Area Fee Schedule 15 - 22

C. Reports for Information 1. 2021-007 CAO/ Secretary-Treasurer Monthly Activity Report 23 - 25 2. 2021-008 2020 Annual Campground Report 26 - 30 3. 2021-009 Legislative Amendments - Implementation 31 - 38 4. 2021-010 Year-End Financial (unaudited) & Activity Report 39 - 52

D. Correspondence & Media Coverage 1. 2021-011 Correspondence 53 - 85 2. 2021-012 Media Coverage & Highlights 86 - 89

E. Open forum

F. Future Meetings Conservation Ontario Council - April 12, 2021 Board of Directors - March 18, 2021 Otonabee-Peterborough Source Protection Authority - April 15, 2021

Adjournment 3

Minutes of the Otonabee Region Conservation Authority Board of Directors meeting held Thursday, December 17, 2020 via video conference. Chair: Andy Mitchell Vice Chair: Sherry Senis Secretary-Treasurer: Dan Marinigh Present Absent Directors City of Kawartha Lakes Tracy Richardson X City of Peterborough Diane Therrien X City of Peterborough Kim Zippel X City of Peterborough Gary Baldwin X Municipality of Trent Hills Michael Metcalf X Township of Asphodel-Norwood Paula Warr X Township of Cavan Monaghan Ryan Huntley X Township of Douro-Dummer Karl Moher X Township of Otonabee-South Monaghan Joe Taylor X Township of Selwyn Andy Mitchell X Township of Selwyn Sherry Senis X

Staff CAO/ Secretary-Treasurer Dan Marinigh Manager, Corporate Services Denyse Landry Coordinator, Communications & Marketing Karen Halley Manager, Plan Review & Permitting Services Jennifer Clinesmith Manager, Watershed Management Programs Meredith Carter

Guests City of Peterborough Senior Watershed Project Ian Boland Manager

Minutes of the Otonabee Region Conservation Authority Board of Directors Meeting held Thursday, December 17, 2020 1 of 5 Board Report #: 2021-004

A. Administration

1. Call to Order, Land Acknowledgement and Chair’s Opening Remarks The chair called the meeting to order at 5:04 pm

2. Approval of Agenda There were no changes to the agenda.

3. Disclosure of Conflict of Interest None declared.

4. Delegations Ian Boland, City of Peterborough re: Watershed Plan

Mr. Boland presented information to the Board regarding the City of Peterborough’s Watershed Plan and indicated that Authority staff are providing advice and assistance in developing and implementing it. Director Baldwin arrived.

5. 2020-064: Minutes of the Board of Directors meeting held November 19 2020. Motion 074/20 Moved by Sherry Senis Seconded by Diane Therrien Resolved, That the minutes of the Board of Directors of the Otonabee Region Conservation Authority meeting held November 19, 2020 be approved Carried

6. Business Arising from the Minutes There was no business arising from the minutes.

B. Reports for Approval

1. 2020-065: Approval of the 2021 Operating & Capital Budget and Levy Dan Marinigh presented this report. The Chair called for a Recorded Vote. Motion 075/20 Moved by Paula Warr Seconded by Ryan Huntley Resolved, That Report Number 2020-065 titled “Approval of the 2021 Operating & Capital Budget and Levy” be received; and Resolved, That the 2021 Operating & Capital Budget as presented in Appendix A to this report be approved; and

Minutes of the Otonabee Region Conservation Authority Board of Directors Meeting held Thursday, December 17, 2020 2 of 5 Board Report #: 2021-004

Resolved, That an operating levy of $1,212,227, a capital levy of $103,000 and a special capital levy of $237,554 be approved, and Resolved, That a 1.0% cost of living increase to the salary schedule, effective January 1, 2021, be approved, and Resolved, That staff be authorized and directed to do all things necessary to give effect to these resolutions. Carried Tracy Richardson Yes Ryan Huntley Yes Paula Warr Yes Diane Therrien Yes Karl Moher Yes Michael Metcalf Yes Kim Zippel Yes Joe Taylor Yes Sherry Senis Yes Gary Baldwin Yes Andy Mitchell Yes

2. 2020-066: Watershed Management and Conservation Lands Programs Records Retention Schedules Dan Marinigh presented this report. Motion 076/20 Moved by Sherry Senis Seconded by Ryan Huntley Resolved, That Report 2020-066 titled “Watershed Management and Conservation Lands Programs Records Retention Schedules” be received; and Resolved, That the attached Watershed Management and Conservation Lands Programs Records Retention Schedules be approved; and Resolved, That staff be authorized and directed to do all things necessary to give effect to these resolutions. Carried

3. 2020-067: Climate Change Strategy Implementation Plan Dan Marinigh presented this report. A request was made to circulate the Plan to member municipalities. Motion 077/20 Moved by Kim Zippel Seconded by Gary Baldwin Resolved, That Report 2020-067 titled “Climate Change Strategy Implementation Plan” be received; and Resolved, That the Climate Change Strategy Implementation Plan as presented be approved; and Resolved, That staff be authorized and directed to do all things necessary to give effect to these resolutions. Carried

Minutes of the Otonabee Region Conservation Authority Board of Directors Meeting held Thursday, December 17, 2020 3 of 5 Board Report #: 2021-004

C. Reports for Information

1. 2020-068: CAO/Secretary-Treasurer Monthly Activity Report Dan Marinigh presented this report.

2. 2020-069: Update to Otonabee Conservation Implementation of Conservation Ontario’s Client Services & Streamlining Initiative Dan Marinigh presented this report.

3. 2020-070: Amendments to the Conservation Authorities Act Dan Marinigh presented this report. The Chair and the CAO were directed to invite the local MPPs to meet with them to discuss the proposed changes to the Conservation Authorities Act. The Chair was directed to correspond with the Province expressing the Board’s concerns regarding Schedule 6 and advance recommendations respecting the content of the proposed Regulations. The CAO was directed to inform the Board when a permit is issued as a result of a Minister’s Zoning Order. Motion 078/20 Moved by Joe Taylor Seconded by Karl Moher Resolved, That Report Numbers 2020-068 “CAO/Secretary- Treasurer Monthly Activity Report”; 2020-069 “Update to Otonabee Conservation Implementation of Conservation Ontario’s Client Services & Streamlining Initiative”; and 020-070 “Amendments to the Conservation Authorities Act” be received as information. Carried

Motion 079/20 Moved by Joe Taylor Seconded by Karl Moher Resolved, That the CAO be directed to develop an implementation plan to meet the new Conservation Authorities Act legislative requirements; and Resolved, That the Chair is authorized to correspond with the Province of Ontario expressing the Board’s concerns with the approval of the Schedule 6 and to request that province not proclaim its provisions until consultation with Conservation Authorities takes place; and Resolved, That the Chair and/or the CAO invite MPP’s Smith and Piccini and Minister Scott to discuss the recent amendments to the legislation; and Resolved, That the CAO track and inform the Board of occasions when a permit needs to be issued in response to a Minister’ Zoning Order (MZO), or when a permit has been altered by a request to the Minister for review or when a permit has been replaced by a Minister’s permit. Carried Minutes of the Otonabee Region Conservation Authority Board of Directors Meeting held Thursday, December 17, 2020 4 of 5 Board Report #: 2021-004

D. Correspondence & Media Coverage

1. 2020-071: Correspondence Dan Marinigh presented this report.

2. 2020-072: Media Coverage & Highlights Dan Marinigh presented this report. Motion 080/20 Moved by Diane Therrien Seconded by Tracy Richardson Resolved, That Report Numbers 2020-071 “Correspondence” and 2020- 072 “Media Coverage & Highlights” be received as information. Carried

E. Open Forum There were no items for open forum.

Motion 081/20 Moved by Gary Baldwin Seconded by Sherry Senis Resolved, That the meeting of the Otonabee Region Conservation Authority move into Closed Session. Carried

Motion 082/20 Moved by Tracy Richardson Seconded by Diane Therrien Resolved, That the meeting rise from closed session. Carried

As there was no further business, the meeting adjourned on motion by Director Ryan Huntley at 7:10 pm.

Chair or Vice Chair Secretary-Treasurer

/DL

Minutes of the Otonabee Region Conservation Authority Board of Directors Meeting held Thursday, December 17, 2020 5 of 5 Board Report #: 2021-004

Minutes of the 62nd Annual General Meeting of the Board of Directors of the Otonabee Region Conservation Authority held Thursday, January 21st, 2021 at 7:00 p.m. via Zoom Webinar CHAIR: Andy Mitchell VICE-CHAIR: Sherry Senis SECRETARY-TREASURER: Dan Marinigh DIRECTORS PRESENT: CAVAN MONAGHAN - Ryan Huntley CITY OF KAWARTHA LAKES - Tracy Richardson CITY OF PETERBOROUGH - Diane Therrien - Kim Zippel - Gary Baldwin DOURO-DUMMER - Karl Moher OTONABEE-SOUTH MONAGHAN - Joe Taylor SELWYN - Andy Mitchell - Sherry Senis TRENT HILLS - Michael Metcalf

REGRETS: ASPHODEL-NORWOOD - Paula Warr

STAFF PRESENT: Dan Marinigh, Chief Administrative Officer/Secretary-Treasurer Karen Halley, Coordinator, Communications & Marketing Kimberly Duke, Administrative Assistant Denyse Landry, Manager, Corporate Services Jessie James, Manager, Conservation Lands Program Bruce Flemons, Supervisor, Beavermead Campground Terri Cox, Risk Management Official/ Inspector Gord Earle, Water Resources Technologist Jennifer Clinesmith, Manager, Plan Review &Permitting Services Marnie Guindon, Regulations & Enforcement Officer Neil MacFarlane, Engineering Services Coordinator Jasmine Gibson, Watershed Ecologist Matt Wilkinson, Watershed Planner Paul Finigan, Watershed Biologist Don Allin, Planning & Development Officer Lori Moloney, Administrative Assistant, Plan Review & Permitting

Minutes of the 62nd Annual General Meeting held January 21st, 2021 Board Report # 2021-005 Page: 1 9

Section A Welcome & Introductions The Chair called the meeting to order at 7:11p.m. and welcomed everyone to the 62nd Annual General Meeting of the Otonabee Region Conservation Authority. The Chair read the Land Acknowledgement. The Chair asked for a motion to accept the agenda.

Approval of Agenda Motion 001/21 Moved by Diane Therrien Seconded by Karl Moher Resolved, That the Agenda for the Annual General Meeting of the Board of Directors meeting be approved. Carried

Disclosure of Conflict of Interest - None declared.

Roll Call Dan Marinigh conducted a roll call of the Directors, noting the absence of Paula Warr from the Township of Asphodel-Norwood.

Section B 1. 2021-001: Amendments to Election Procedures for Officers The Chair presented this report.

Motion 002/21 Moved by Sherry Senis Seconded by Tracy Robinson Whereas, the provincial government has imposed a lockdown in response to the COVID-19 pandemic; and Whereas, the provincial lockdown prohibits the Authority from holding its Annual General Meeting in person; and Whereas, the Authority has decided to proceed with its Annual General Meeting electronically; and Whereas, the Authority’s Elections Procedures for Officers as written can not be applied when meetings are held electronically; and Whereas, the Nominating Committee in preparing the proposed slate of officers contacted each member of the Board to ascertain their interest in the position of Chair and Vice-Chair; therefore

Minutes of the 62nd Annual General Meeting held January 21st, 2021 Board Report # 2021-005 Page: 2 10

Be it Resolved, that the Governance By-laws be amended to remove the requirement to apply the Election Procedures for Officers for the 2021 appointments of the Chair and Vice-Chair positions. Carried

2. 2020-002: Appointment of Chair and Vice Chair The Chair reviewed the report and requested a Mover and Seconder to accept the Report. Motion 003/21 Moved by Joe Taylor Seconded by Kim Zippel Resolved, That Report Number 2021-002 titled “Appointment of Chair & Vice-Chair” be received. Resolved, That the CAO/Secretary- Treasurer be directed to conduct the proceedings for the appointment of a Chair and Vice-Chair for 2021, and Resolved, That staff be directed and authorized to do all things necessary to give effect to these resolutions. Carried The Chair invited Dan Marinigh to continue with the appointments. Mr. Marinigh declared all positions vacant. Position of Chair Mr. Marinigh invited Director Joe Taylor, Chair of the Nominating Committee to present their recommendation for Chair. Mr. Marinigh asked Mr. Mitchell if he would accept the nomination as Chair and Mr. Mitchell agreed to do so. Mr. Marinigh asked for a motion to appoint Andy Mitchell from the Township of Selwyn to the Chair of the Board. Motion 004/21 Moved by Joe Taylor Seconded by Karl Moher Resolved, That Andy Mitchell, representative from the Township of Selwyn be appointed as Vice-Chair of the Otonabee Region Conservation Authority’s Board of Directors for 2021. Carried

Mr. Mitchell was congratulated by all present on his acclamation as Chair of the Conservation Authority for 2021.

Position of Vice-Chair Mr. Marinigh invited Director Joe Taylor, Chair of the Nominating Committee to present their recommendation for Vice-Chair. Mr. Marinigh asked Mr. Huntley if he would accept the nomination as Vice-Chair and Mr. Huntley agreed to do so. Mr. Marinigh asked for a motion to appoint Ryan Huntley from the Township of Cavan Monaghan as the Vice-Chair of the Board.

Minutes of the 62nd Annual General Meeting held January 21st, 2021 Board Report # 2021-005 Page: 3 11

Motion 005/21 Moved by Joe Taylor Seconded by Diane Therrien Resolved, That Ryan Huntley, representative from the Township of Cavan Monaghan be appointed as Vice-Chair of the Otonabee Region Conservation Authority’s Board of Directors for 2021. Carried

Mr. Huntley was congratulated by all present on his acclamation as Vice-Chair of the Conservation Authority for 2021. Mr. Huntley thanked outgoing Vice-Chair Senis for all her hard work and thanked the Board for their support.

3. 2021-003 Annual Appointments and Resolutions Appointment of Audit Committee Mr. Marinigh read the recommended motion for the appointment of the Audit Committee. Motion 006/21 Moved by Karl Moher Seconded by Michael Metcalf Resolved, That Board Members Joe Taylor, Ryan Huntley and Kim Zippel be appointed to the Audit Committee for the Otonabee Region Conservation Authority for 2021. Carried

Appointment to Conservation Ontario Council Mr. Marinigh read the recommended motion for the appointments to Conservation Ontario Council. Motion 007/21 Moved by Diane Therrien Seconded by Kim Zippel Resolved, That the Chair represent the Otonabee Region Conservation Authority on the Conservation Ontario Council for 2021; and Resolved, That the Vice-Chair be the alternate representative for the Otonabee Region Conservation Authority on the Conservation Ontario Council for 2021; and Resolved, That the CAO/Secretary-Treasurer be the second alternate representative for the Otonabee Conservation Authority on the Conservation Ontario Council for 2021. Carried

Minutes of the 62nd Annual General Meeting held January 21st, 2021 Board Report # 2021-005 Page: 4 12

Appointment of Head for the Municipal Freedom of Information and Protection of Privacy Act Mr. Marinigh read the recommended motion for the appointment of Head of the Municipal Freedom of Information and Protection of Privacy Act. Motion 008/21 Moved by Ryan Huntley Seconded by Sherry Senis Resolved, That the duties and responsibilities of the Otonabee Region Conservation Authority with regard to the Municipal Freedom of Information and Protection of Privacy Act be assigned to Denyse Landry, Manager, Corporate Services; and Carried

Appointment of Auditor, Solicitor and Banker Mr. Marinigh reviewed the criteria for the appointment of the Authority’s Audit, Solicitor and Banker before reading the recommended motion. Motion 009/21 Moved by Kim Zippel Seconded by Diane Therrien Resolved, That the firm of Garland-Hickey, Chartered Professional Accountants, be appointed as auditor for 2021; and Resolved, That the firm LLF Lawyers be appointed as solicitor for 2021 and Resolved, That the Canadian Imperial Bank of Commerce be appointed as banker for 2021. Carried

Borrowing By-Law Resolution Mr. Marinigh read the recommended motion for the Borrowing By-Law. Motion 010/21 Moved by Karl Mother Seconded by Ryan Huntley Resolved, That a Borrowing By-law in accordance with section 3(5) of the Conservation Authorities Act, be adopted for the year of 2021 to a limit of $1,000,000. Carried

Motion 011/21 Moved by Sherry Senis Seconded by Michael Metcalf Resolved, That a staff be authorized and directed to do all things necessary to give effect to these resolutions. Carried

Minutes of the 62nd Annual General Meeting held January 21st, 2021 Board Report # 2021-005 Page: 5 13

Section C David Crombie, Former Chair of the Ontario Greenbelt Council Dan Marinigh outlined the process for asking questions to webinar attendees before the Chair introduced Mr. Crombie. Mr. Crombie provided thoughtful insights into the history of Conservation Authorities and how the recent Provincial Bill 229 will impact their future. Chair Mitchell thanked Mr. Crombie for this presentation.

Presentation of the 2020 Year in Review The Chair invited Mr. Marinigh to present the 2020 Year in Review.

Section D Environmental Excellent Awards Conservationist Director Zippel presented the Conservationist award to Cameron Douglas from the Kawartha Pine Ridge District School Board.

Environmental Stewardship Director Taylor presented the Environmental Stewardship award to the Peterborough Trailblazers Association. Gordon Wilson, Chair, accepted the award.

Conservation Partner Director Therrien presented the Conservation Partner award to Ian Boland, City of Peterborough.

Business Director Senis presented the Business award to Wild Rock Outfitters. Scott Murison, Owner accepted the award.

Staff Service Awards Dan Marinigh presented Staff Service Awards to Don Allin (5 years), Gord Earle (20 years), Jessie James (5 years) and Lori Moloney (5 years).

Outgoing Vice-Chair Service Award The Chair and Dan Marinigh presented Director Sherry Senis a service award and thanked her on behalf of the staff and Board for her outstanding leadership and guidance during her 11-year tenure as Vice- Chair of the Authority.

Closing Remarks and Adjournment The Chair thanked his fellow Board members for their continued support of his leadership as Chair and thanked Dan Marinigh and staff for their hard work and dedication to the Authority. The Chair thanked Dan Marinigh, Karen Halley and Jennifer Clinesmith for another successful Annual General Meeting.

Minutes of the 62nd Annual General Meeting held January 21st, 2021 Board Report # 2021-005 Page: 6 14

The Chair congratulated the award winners again and thanked them for their contributions to the Authority and watershed community. The Chair looks forward to the challenges and opportunities in 2021.

As there was no further business, the Chair thanked all for attending and requested a motion to adjourn.

The meeting was adjourned on motion by Director Therrien at 8:34p.m.

CHAIR SECRETARY-TREASURER

/kad

Minutes of the 62nd Annual General Meeting held January 21st, 2021 Board Report # 2021-005 Page: 7 15

TO: Chair and Members of the Board

FROM: Dan Marinigh, CAO/Secretary-Treasurer

MEETING DATE: February 18, 2021

SUBJECT: Adjustments to the 2021 Conservation Area Fee Schedule PURPOSE: The purpose of this report is to obtain Board approval for adjustments to the Conservation Area Fee Schedule

RECOMMENDED MOTION: 1) Resolved, That Report 2021-006 titled “Adjustments to the 2021 Conservation Area Fee Schedule” be received; and 2) Resolved, That the proposed adjustments to the Conservation Area Fee Schedule as presented be approved; and 3) Resolved, That staff be authorized and directed to do all things necessary to give effect to these resolutions.

BACKGROUND: Annually staff review the fees charged for different services at the campgrounds and conservation areas that are actively managed and when required fee adjustments are proposed for Board approval.

DISCUSSION: Staff reviewed the 2020 Campground and Conservation Areas Permit Fee Schedule and determined our current fees were comparable with surrounding conservation areas, provincial parks and private camping providers. The 2021 Campground and Conservation Areas Permit Fees will remain unchanged with the exception of an increase to seasonal camping fees at Beavermead Campground. The 2021 Campground and CAs Permit Fee Schedule is attached as Appendix B.

ANALYSIS: Assessment of Potential Risk: (Required for all matters requiring Board decision/approval) Risks that would impact the successful achievement of the Likelihood Impact proposal & actions to mitigate the risk High/Medium/Low High/Medium/Low None anticipated

Board Report #: 2021-006 2/10/2021 Page: 1 16

Contributes to the Advancement of the following Strategic Goals: ☐Safeguard people and property from flooding and other natural hazards ☐Contribute to the maintenance of a healthy and resilient natural environment ☒Provide recreational opportunities in the natural environment ☐Build awareness and understanding of the value of the natural environment ☐Supports organizational excellence

Budget and Financial Implications: ☒Can be implemented within the approved budget ☐Dependent on receipt of external sources of funding ☐Will require an adjustment to the approved budget

______Prepared by: Jessie James, Manager, Conservation Lands Program

Reviewed by: Dan Marinigh, CAO/Secretary-Treasurer

Attachments: Appendix A – Changes to 2020 Campground and CAs Permit Fee Schedule Appendix B – 2021 Campground and CAs Permit Fee Schedule Appendix C – 2021 Camp-site and Seasonal Camp-site Fee Comparisons

Board Report #: 2021-006 2/10/2021 Page: 2 Changes to 2020 Campground and Conservation Areas Permit Fee Schedule Fee Item Description Beavermead Warsaw Selwyn Other CA

Day-use Permit, Vehicle Day-use permit for one passenger vehicle at Warsaw Caves Conservation Area. N/C Entry

Day-use Permit, Walk-in, Day-use permit for one adult for walk-in access at Warsaw Caves Conservation Area. N/C Adult

Day-use Permit, Walk-in, Day-use permit for one child for walk-in access at Warsaw Caves Conservation Area. N/C Child

Day-use, Bus Passenger, Day-use permit, at Warsaw Caves Conservation Area, per person, per day, for any vehicle N/C per Person carrying more than ten persons, including parking for one vehicle.

Annual Day-use Permit, An annual pass, valid for 365 days from the date of purchase, for use as a day use permit, N/C General including parking for one passenger vehicle.

Annual Day-use Permit, An annual pass for a senior, valid for 365 days from the date of purchase, for use as a day N/C Senior use permit, including parking for one passenger vehicle.

Permit to occupy an unserviced camp-site, at Beavermead Campground or Warsaw Camp-site, Unserviced, Caves Conservation Area, per site, per night, for up to six persons, and including parking N/C N/C per Night for one passenger vehicle.

Permit to occupy a serviced camp-site with a 30-amp electrical hookup, at Beavermead Camp-site, Serviced, 30- Campground, per site, per night, for up to six persons, and including parking for one N/C amp, per Night passenger vehicle.

Permit to occupy a serviced campsite with a 50-amp electrical hookup, at Beavermead Camp-site, Serviced, 50- Campground, per site, per night, for up to six persons, and including parking for one N/C amp, per Night passenger vehicle.

Permit to occupy an unserviced camp-site, at Beavermead Campground or Warsaw Camp-site, Unserviced, Caves Conservation Area, per site, for a maximum of seven consecutive days, for up to N/C N/C per Week (7 days) six persons, and including parking for one passenger vehicle.

Report #: 2021-006 Appendix A 17 Page: 3 Fee Items Description Beavermead Warsaw Selwyn Other CA

Camp-site, 30-amp Permit to occupy a serviced campsite with a 30-amp electrical hookup, at Beavermead Service, per Week (7 Campground, per site, for a maximum of seven consecutive days, for up to six persons, N/C days) and including parking for one vehicle

Camp-site, 50-amp Permit to occupy a serviced camp-site with a 50-amp electrical hookup, at Beavermead Service, per Week (7 Campground, per site, for a maximum of seven consecutive days, for up to six persons, N/C days) and including parking for one passenger vehicle

Permit to occupy a serviced campsite with a 30-amp electrical hookup, at Beavermead Camp-site, 30-amp $100.00 Campground, per site, for the period defined in the seasonal camping contract, for up to Service, per Season increase six persons, and including parking for one vehicle.

Permit to occupy a serviced camp-site with a 50-amp electrical hookup, at Beavermead Camp-site, 50-amp $100.00 Campground, per site, for the period defined in the seasonal camping contract, for up to Service, per Season increase six persons, and including parking for one vehicle.

Permit to park an additional passenger vehicle, in conjunction with the issue of a permit Additional Vehicle at to occupy a camp-site, at Beavermead Campground or the Warsaw Caves Conservation N/C N/C Camp-site, per Night Area, per vehicle, per night.

Per night base fee permit to occupy an unserviced group camp-site, at Beavermead Campground, Warsaw Caves Conservation Area, Selwyn Beach Conservation Area or N/C N/C N/C N/C Group Camp-site, Brookwood Wildlife Area, for members of a recognized group. Recognized Group Per person, per night fee to occupy an unserviced group camp-site, at Beavermead Campground, Warsaw Caves Conservation Area, Selwyn Beach Conservation Area or N/C N/C N/C N/C Brookwood Wildlife Area, for members of a recognized group.

Per night base fee permit to occupy an unserviced group camp-site, at Beavermead N/C N/C Group Camp-site, Campground or Warsaw Caves Conservation Area, for members of a group. Group Per person, per night fee to occupy an unserviced group camp-site, at Beavermead N/C N/C Campground or Warsaw Caves Conservation Area, for members of a group.

Annual Hunting permit Permit to hunt at designated conservation areas for one person. N/C

Use of conservation area Permit for non-permitted activities and events at designated conservation areas for N/C permit persons, organized groups or non-organized groups.

Report #: 2021-006 Appendix A 18 Page: 4 2021 Campground and Conservation Areas Permit Fee Schedule

Fee Item Description Beavermead Warsaw Selwyn Other CA

Day-use Permit, Vehicle Day-use permit for one passenger vehicle at Warsaw Caves Conservation Area. $17.00 Entry

Day-use Permit, Walk-in, Day-use permit for one adult for walk-in access at Warsaw Caves Conservation Area. $7.00 Adult

Day-use Permit, Walk-in, Day-use permit for one child for walk-in access at Warsaw Caves Conservation Area. $4.00 Child

Day-use, Bus Passenger, Day-use permit, at Warsaw Caves Conservation Area, per person, per day, for any vehicle $2.00 per Person carrying more than ten persons, including parking for one vehicle.

Annual Day-use Permit, An annual pass, valid for 365 days from the date of purchase, for use as a day use permit, $60.00 General including parking for one passenger vehicle.

Annual Day-use Permit, An annual pass for a senior, valid for 365 days from the date of purchase, for use as a day $45.00 Senior use permit, including parking for one passenger vehicle.

Permit to occupy an unserviced camp-site, at Beavermead Campground or Warsaw Camp-site, Unserviced, Caves Conservation Area, per site, for a maximum of seven consecutive days, for up to $282.00 $282.00 per Week (7 days) six persons, and including parking for one passenger vehicle.

2021 Campground and Conservation Areas Permit Fee Schedule Board Report #: 2021-006 19 Appendix B Page: 5 Fee Items Description Beavermead Warsaw Selwyn Other CA

Camp-site, 50-amp Permit to occupy a serviced camp-site with a 50-amp electrical hookup, at Beavermead Service, per Week (7 Campground, per site, for a maximum of seven consecutive days, for up to six persons, $348.00 days) and including parking for one passenger vehicle

Permit to occupy a serviced campsite with a 30-amp electrical hookup, at Beavermead Camp-site, 30-amp Campground, per site, for the period defined in the seasonal camping contract, for up to $3300.00 Service, per Season six persons, and including parking for one vehicle.

Permit to occupy a serviced camp-site with a 50-amp electrical hookup, at Beavermead Camp-site, 50-amp Campground, per site, for the period defined in the seasonal camping contract, for up to $3400.00 Service, per Season six persons, and including parking for one vehicle.

Permit to park an additional passenger vehicle, in conjunction with the issue of a permit Additional Vehicle at to occupy a camp-site, at Beavermead Campground or the Warsaw Caves Conservation $17.00 $17.00 Camp-site, per Night Area, per vehicle, per night.

Per night base fee permit to occupy an unserviced group camp-site, at Beavermead Campground, Warsaw Caves Conservation Area, Selwyn Beach Conservation Area or 30.00 30.00 30.00 30.00 Group Camp-site, Brookwood Wildlife Area, for members of a recognized group. Recognized Group Per person, per night fee to occupy an unserviced group camp-site, at Beavermead Campground, Warsaw Caves Conservation Area, Selwyn Beach Conservation Area or $7.00 $6.00 $6.00 6.00 Brookwood Wildlife Area, for members of a recognized group.

Per night base fee permit to occupy an unserviced group camp-site, at Beavermead 50.00 50.00 Group Camp-site, Campground or Warsaw Caves Conservation Area, for members of a group. Group Per person, per night fee to occupy an unserviced group camp-site, at Beavermead $10.00 $10.00 Campground or Warsaw Caves Conservation Area, for members of a group.

Annual Hunting permit Permit to hunt at designated conservation areas for one person. No Fee

Use of conservation area Permit for non-permitted activities and events at designated conservation areas for No Fee permit persons, organized groups or non-organized groups.

2021 Campground and Conservation Areas Permit Fee Schedule Board Report #: 2021-006 20 Appendix B Page: 6 21 Fee Schedule Definitions

Day-Use Permit A day-use area permit authorizes the holder and the other members of the holder’s party to enter and remain in the day-use area set out in the permit until checkout time on the day set out in the permit and to park one motor vehicle in a designated parking area.

Other fees may be incurred in addition to day-use fees for certain facilities, programs or retail items not identified in this fee schedule (i.e. equipment rentals, firewood, ice, etc.).

Walk-in Day-Use Permit Any person entering into a conservation area for day-use purposes not using day-use parking area (i.e. on foot or bicycle).

Camping Permit A camping permit authorizes the holder and up to five other persons to occupy the camp-site designated in the permit. A holder of a camping permit may park one passenger vehicle on their site.

Camp-site Categories • Unserviced camp-sites - no electrical or water hookup available. • Serviced camp-sites - electrical and water hookup and sewage disposal available.

Discounted Fees Any fee may be subject to a discount at the discretion of the Manager, Conservation Lands Program.

Age Categories Age categories referred to throughout this fee schedule are as follows: • Adult - any person from 16 to 59 years of age. • Child - any person under 16 years of age. • Senior - any person 60 years of age or over.

Passenger Vehicle Any vehicle carrying less than ten people including the driver.

Recognized Group Any group of persons under the supervision of designated leader acting under the authority of a legal entity and where there is an element of guardianship present. This includes Scouting/Guiding/Cadets, School Groups, Social Agencies and specific youth groups.

Group Any group that does not meet the above definition.

Taxes All fees listed in this fee schedule are inclusive of any applicable taxes (13% HST).

Operating Policies This fee schedule is provided as a summary of fees applied by the ORCA at its various operating venues. It does not provide, nor is it intended to provide, complete information as to the various regulations and/or operating policies in effect at these venues which may relate to individual fee schedule items.

2021 Campground and Conservation Areas Permit Fee Schedule Board Report #: 2021-006 Appendix B Page: 7 Camp-site Fee Comparison 2021

Pilgram's Rest ORCA Ontario Parks GRCA TRCA Camp-site Fee Campground 2021 2021 2021 2021 2021 Camp-site, Unserviced, $47.00 $47.64 $45.00 $43.51 $46.00 per Night Camp-site, Serviced, 30-amp, $55.00 $53.68 $55.00 $49.55 $58.00 per Night Additional Vehicle at Camp-site, $17.00 $13.00 $16.75 $13.84 n/a per Night

Reservation Fee n/a $13.00 $13.00 $11.30 n/a

Seasonal Camp-site Fee Comparison 2021

Beavermead Lakefield Spring Rock Camp Sandaraska Park Alpine RV Resort Seasonal Camp-site Campground Park & Campground (Young’s Point) (Pontypool) (Lindsay) Details 2021 2018 2021 2021 2020 Camp-site, 30-amp Service, $3,300.00 $3,100.00 $3,898.50 $3,248.75 $4,164.66 per Season

Season Length 150 151 142 170 183

Total Campsites 94 130 118 219 132

Seasonal Campsites 9 85 111 104 120 22 Board Report #: 2021-006 Appendix C Page: 8 23

TO: Chair and Members of the Board

FROM: Dan Marinigh, CAO/Secretary-Treasurer

MEETING DATE: February 18, 2021

SUBJECT: CAO/Secretary-Treasurer Monthly Activity Report

PURPOSE: The purpose of this report is to enhance communications from the office of the CAO/Secretary- Treasurer to the Board.

RECOMMENDED MOTION: 1) Resolved, That Board Report Number 2021-007 titled “CAO/Secretary-Treasurer Monthly Activity Report” be received as information.

MEETINGS & CONTACTS: Internal: • Semi-weekly call with Managers • Weekly call with Chair & Vice-Chair • Monthly staff call • Diversity/Inclusiveness Training Member Municipalities: • City of Peterborough – climate change Conservation Authorities: • Eastern Ontario CAO/GM bi-weekly calls • Conservation Ontario CAO/GM call • Conservation Ontario Council – December Council meeting Other: • Kawartha Land Trust – land management collaborations

Report #: 2021-007 2/10/2021 Page: 1 24 UPDATES: Conservation Ontario Advocacy: Conservation Ontario undertakes advocacy work on behalf of all 36 conservations authorities. In the last month they have collected input and commented on the following provincial proposals: • ERO #019-2636 - “A proposal under the Endangered Species Act to enable use of the Species at Risk Conservation Fund and to streamline authorizations for certain activities that impact species at risk, while maintaining protections for species at risk” • ERO #019-2017 – “Water Quality Management Implementation Guidance” • ERO #019-2811 – “Proposed implementation of provisions in the Planning Act that provide the Minister enhanced authority to address certain matters as part of a zoning order” • ERO #019-2814 – “A new Minister’s regulation to implement the amendments that were made to the Drainage Act” • Scoped review of the Professional Foresters Act • The federal government’s consultation on the creation of a Canada Water Agency Amendments to the Conservation Authorities Act: Amendments to the Conservation Authorities Act received Royal Assent on December 8, 2020. Some of the amendments were proclaimed and came into force on February 2, 2021. A more detailed description of the changes and plan for addressing the changes is provided in a separate report to the Board. COVID-19: Consistent with the provincially declared state of emergency staff have been directed to work from home. Attendance at the administration office and field visits have been authorized under very limited circumstances. Management will respond to provincial direction as it evolves.

FUTURE ITEMS: Upcoming Board Items: • Annual report • Amendments to the Customer Service Policy • Governance By-law amendments Upcoming Dates of Interest: • March 18th – regular Board meeting • April 12 – Conservation Ontario AGM and Council meeting

Report #: 2021-007 2/10/2021 Page: 2 25 ☐Build awareness and understanding of the value of the natural environment ☒Supports organizational excellence

Budget and Financial Implications: ☒Can be implemented within the approved budget ☐Dependent on receipt of external sources of funding ☐Will require an adjustment to the approved budget

______Prepared by: Dan Marinigh, CAO/Secretary-Treasurer

Report #: 2021-007 2/10/2021 Page: 3 26

TO: Chair and Members of the Board

FROM: Jessie James, Manager, Conservation Lands Program

MEETING DATE: February 18, 2021

SUBJECT: 2020 Annual Campground Report PURPOSE: To inform the Board of the campground user statistics for the 2020 operating season.

RECOMMENDED MOTION: 1) Resolved, That That Report 2021-008 titled “2020 Annual Campground Report” be received for information.

BACKGROUND: The Authority provides campground services and day use admissions at Warsaw Caves Conservation Area and operates the Beavermead Campground under contract with the City of Peterborough.

The table below describes the services provided at each site.

Service Provided Warsaw Caves Beavermead Day Use  Camping   Group Camping   Canoe/Kayak Rentals   Firewood Sales   Ice Sales   Dump Station (Septic)  General Sales   Note: items marked with an  were not offered in 2020.

DISCUSSION: Warsaw Caves Conservation Area and Beavermead Campground were affected by COVID-19 restrictions in 2020. Both locations were required to postpone their originally planned opening date of May 8 to June 26. This caused a reduction of 50 operating days and is reflected in the 2020 statistics.

Board Report #: 2021-008 2/10/2021 Page: 1 27 Warsaw Caves Conservation Area and Campground: Warsaw Caves was open from June 26th to Oct. 12th, 2020. In total there were 13,602 visitors who passed through the gates at Warsaw Caves, approximately 40% less than in 2019 (27,064 visitors). There was a 60% reduction in day use visitors in 2020 compared to 2019 (6,288 in 2020 versus 15,969 in 2019). The total number of camping visitors in 2020 increased by approximately 7% compared to 2019. Revenues in 2020 were approximately 38% lower than the 2019 total ($139,935 in 2020 versus $224,316 in 2019). Beavermead Campground: Beavermead was open from June 26th to October 12th, 2020. The number of camping visitors increased by 6% (15,664 in 2020 versus 14,807 in 2019). There was a 1% increase in revenue ($263,077 in 2020 versus $286,679 in 2019). Appendix A provides campground and day use statistical information for 2020. Appendix B graphically displays campground and day use statistical information for the last 5 years (2016 to 2020).

Budget and Financial Implications: ☒Can be implemented within the approved budget ☐Dependent on receipt of external sources of funding ☐Will require an adjustment to the approved budget

______Prepared by: Jessie James, Manager, Conservation Lands Program

Reviewed by: Dan Marinigh, CAO/Secretary-Treasurer

Attachments: Appendix A – 2020 Campground Statistics Summary Appendix B – 2020 Campground Statistics Analysis Graphs

Board Report #: 2021-008 2/10/2021 Page: 2 Campground and Day Use Summary Statistics 2020

Beavermead Campground 2016 2017 2018 2019 2020 Change from previous year Camping visitors 15,981 16,855 16,499 14,807 15,664 857 6% Camp-site nights sold 5,813 6,334 6,230 5,569 5,880 311 6% Total campsite nights available 14,100 14,100 14,100 14,664 10,152 -4512 -31%

Warsaw Caves Conservation Area 2016 2017 2018 2019 2020 Change from previous year Camping visitors 7,639 7,687 6,727 6,845 7,314 469 7% Camp-site nights sold 1,868 1,921 1,665 1,690 1,937 247 15% Total campsite nights available 7,800 7,800 7,800 8,112 5,616 -2496 -31% Day use visitors 20,112 19,229 17,294 15,969 6,288 -9681 -61% Day use permits sold 5,890 5,647 5,134 4,537 2,578 -1959 -43% Total camping and day use visitors 27,751 26,916 24,021 22,814 13,602 -9212 -40%

Campgrounds Use Summary 2,016 2,017 2,018 2,019 2,020 Change from previous year Total camping visitors 23,620 24,542 23,226 21,652 22,978 1326 6% Total camp-site nights sold 7,681 8,255 7,895 7,259 7,817 558 8%

Total Annual Revenue 2016 2017 2018 2019 2020 Change from previous year Warsaw Caves Conservation Area 228,614$ 249,311$ 219,948$ 224,316$ 139,935$ $ (84,381) -38% Beavermead Campground 251,094$ 286,344$ 286,679$ 263,077$ 266,746$ $ 3,669 1%

Board Report #: 2021-008 28 Appendix A Page: 3

Board Report #: 2021-008

Appendix B 29 Page: 4

Board Report #: 2021-008

Appendix B 30 Page: 5 31

TO: Chair and Members of the Board

FROM: Dan Marinigh, CAO/Secretary-Treasurer

MEETING DATE: February 18, 2021

SUBJECT: Legislative Amendments - Implementation

PURPOSE: To inform the Board about requirements and plans for implementing the amendments to the Conservation Authorities Act

RECOMMENDED MOTION: 1) Resolved, That Report Number 2021-009 titled “Legislative Amendments - Implementation” be received for information.

BACKGROUND: At the December 17, 2020 regular meeting of the Authority, the Board passed a resolution directing the CAO to develop an implementation plan to meet the new Conservation Authorities Act legislative requirements. Amendments to the Conservation Authorities Act received Royal Assent on December 8, 2020. Only a few of the amendments were put into force when Royal Assent was given, the balance will come into force on a day to be named by proclamation of the Lieutenant Governor.

DISCUSSION: Attached as Appendix A is an initial version of an implementation plan for ensuring that the Authority meets the legislative requirements as they are proclaimed. The plan will be updated as things progress and provided to the Board at subsequent regular Board meetings. At this time, the due dates for implementation are uncertain. To date, the province put into force a few items at the time Royal Assent was received. Additional provisions came into force on February 2, 2021. The balance of the amendments requires corresponding regulations before they can be brought into force. The province has indicated that regulations will be released in two phases, the first phase will occur sometime this winter, followed by a second phase in the summer. Attached as Appendix B is a more detailed description of the legislative changes that are now in force and actions that must be taken to ensure compliance with the legal requirements.

Report #: 2021-009 2/10/2021 Page: 1 32 ANALYSIS: Contributes to the Advancement of the following Strategic Goals: ☐Safeguard people and property from flooding and other natural hazards ☐Contribute to the maintenance of a healthy and resilient natural environment ☐Provide recreational opportunities in the natural environment ☐Build awareness and understanding of the value of the natural environment ☒Supports organizational excellence

Budget and Financial Implications: ☒Can be implemented within the approved budget ☐Dependent on receipt of external sources of funding ☐Will require an adjustment to the approved budget

Prepared by: Dan Marinigh, CAO/Secretary-Treasurer

Attachments: Appendix A – Conservation Authorities Act Amendments - Implementation Plan (February 10, 2021) Appendix B – Proclaimed Amendments & Actions Required

Report #: 2021-009 2/10/2021 Page: 2 Conservation Authorities Act Amendments - Implementation Plan (February 10, 2021)

Item Description Legislative/Regulatory Reference Date Due Board’s Role

Governance By-laws Revise the governance by-laws to incorporate Proclamation of sec. 14, 15, 17 and 21 legislative amendments dealing with members amendments Approve of an authority, meetings of an authority, chair Now (March and vice-chair appointments and powers of meeting) authorities

Annual Audit Review current audit practices and make any Proclamation of sec. 38 required adjustments to align with legislative Now Informed requirements –

Advisory Board Establish an advisory board in accordance with LGIC regulation (phase 1 release) Approve

the regulations

Mandatory Program and Review current scope of programs and services Proclamation of sec. 21.1 amendments Services and make adjustments to align with regulated Dec. 31/21 Approve LGIC regulation (phase 1 release) standards and requirements

Municipal Program and Establish agreements with municipalities and Proclamation of sec. 21.1.1 amendments Services make agreements available for public review Dec. 3121 Approve Minister’s regulation (phase 1 release)

Other Program and Define program and services and where Proclamation of sec. 21.1.2 amendments Services required obtain municipal agreement to assess Dec. 31/21 Approve Minister’s regulation (phase 2 release) a levy for financing

Transition Plan Develop and implement a transition plan for Proclamation of sec. 21.1.3 and 21.1.4 municipal program and services and other amendments Dec. 31/21 Approve program and services Minister’s regulation (phase 1 release)

Fees Review the Authority’s current fee policy, fee Proclamation of sec. 21.2 amendments schedule and a fee reconsideration process and Minister’s regulation Approve make any required adjustments to align with legislative and regulatory requirements.

Board Report #: 2021-009

Appendix A 33 Page: 3 Conservation Authorities Act Amendments - Implementation Plan (February 10, 2021)

Item Description Legislative/Regulatory Reference Date Due Board’s Role

Budgetary Matters Review current structure, processes, rules and Proclamation of sec. 25 and 27 amendments procedures for preparing and approving a

budget and the apportionment of a levy and Informed make any required adjustments to align with LGIC regulations (phase 2 release) legislative and regulatory requirements

Section 28 Provisions Review the Authority’s current sec. 28 Proclamation of sec. 28 amendments permitting policies and make any required LGIC regulations Informed adjustments to align with legislative and regulatory requirements Minister’s regulation (phase 1 release)

Public Use of Authority Review the Authority’s current land Proclamation of sec. 29 amendments Lands management practices and make any required Minister’s regulation (phase 1 release) Informed adjustments to align with regulatory requirements

Cancellation of a Permit Prepare an Operating Procedure to ensure LGIC regulations consistent application of powers to cancel a Informed sec. 28 permit

Hearings Review hearing guidelines and if required provide training to executive committee Informed members

Appointment of Officers Review current training and competency requirements for officers and provide Informed supplemental training as required

Enter onto Private Property Prepare an Operating Procedure for entry onto Proclamation of sec. 30 amendments private property for enforcement and non- Informed enforcement purposes and provide staff training

Board Report #: 2021-009

Appendix A 34 Page: 4 Conservation Authorities Act Amendments - Implementation Plan (February 10, 2021)

Item Description Legislative/Regulatory Reference Date Due Board’s Role

Stop Work Order Prepare an Operating Procedure to ensure Proclamation of sec. 30 amendments consistent use of the stop work order powers Informed and provide staff training

Offences Prepare an Operating Procedure to ensure Proclamation of sec. 30 amendments consistent use of the offences powers and Informed provide staff training

Rehabilitation Orders Prepare an Operating Procedure to ensure Proclamation of sec. 30 amendments consistent use of rehabilitation orders and Informed provide staff training

Outreach & Develop and implement an outreach and Communications communications strategy to inform member Informed municipalities and watershed stakeholders about the changes

NOTES: • Timing related information is based on information contained in provincial communications material. o Phase 1 regulations are expected to be released by “late January.” o Phase 2 regulations are expected to be releases “later in the year.” o The December 31, 2021 effective date for municipal agreements was provided by the province in a stakeholder briefing. This will likely be updated with the release of the relevant regulations.

Board Report #: 2021-009

Appendix A 35 Page: 5 Proclaimed Amendments & Actions Required

Date in Force Description of Amendments Actions Required

Dec. 8, 2020 Duties of members (sec. 14) None. A previous, but not proclaimed, amendment describing the duties of members was repealed.

Dec. 8, 2020 Permits within a Minister’s Zoning Order (sec. 28.0.1) None at this time. No Minister’s Where a permit is required in an area covered by a Minister’s Zoning Order and the area is Zoning Order have been issued not within the Greenbelt, an authority is required to issue a permit and may include in ORCA’s jurisdiction. conditions on the permit. The applicant may appeal the conditions to the Minister for a review or to LTAP. In addition, the authority is required to enter into an agreement with the applicant and potentially others that sets out “actions or requirements that the holder of the permission must complete or satisfy in order to compensate for ecological impacts” that may result from the development. Development cannot begin until such an agreement has been entered into.

Dec. 8, 2020 Public Body None. Subsection 1(2) of the Planning Act was amended to remove Conservation Authorities as a public body under the legislation for the purposes of appealing or being party to certain matters before the LPAT unless the appeal relates to a “prescribed natural hazard” or the conservation authority was the applicant for a consent.

Feb. 2, 2021 Existing aboriginal or treaty rights (sec. 1.1) None. Inclusion of an aboriginal and treaty rights non-abrogation clause.

Feb. 2, 2021 Municipal appointments (sec. 14) None at this time. Current At least 70% of a municipality’s appointees are required to be selected from their councillors. members may complete the A municipality can apply to the Minister to have that percentage reduced. remaining duration of their appointment. As new members are appointed, participating Board Report #: 2021-009

Appendix B 36 Page: 6 Proclaimed Amendments & Actions Required

Date in Force Description of Amendments Actions Required The Minister is to be provided with a copy of any agreement amongst participating municipalities must appoint municipalities affecting the number of members. them in accordance with the new requirements. (NOTE - A letter will be sent to the Minister advising that ORCA does not have any agreements with respect to the number of members).

Feb. 2, 2021 Member from agricultural sector (sec. 14) None at this time. When the The Minister has the authority to appoint an additional member to a conservation authority Minister appoints an agricultural to represent the agricultural sector. The voting powers of such a representative are limited representative staff will provide (can’t vote on a decision to enlarge, amalgamate or dissolve an authority or on budgetary an orientation briefing to the matters presented at a meeting). new member.

Feb. 2, 2021 Agenda & minutes (sec. 15) Action is required. Current Authority and executive committee meeting agendas to be available to the public before a procedures to be updated to meeting takes place. and Minutes of an authority or executive committee meeting to be meet this requirement. available to the public within 30 days following a meeting. Governance By-laws to be amended to align with legislative requirements.

Feb. 2, 2021 Term of chair & vice-chair (sec. 17) Action is required. Governance A chair or vice-chair shall hold office for a term of one year and shall serve for no more than By-laws to be amended to align two consecutive terms. with legislative requirements. Seeking legal advice that current Appointments must rotate amongst participating municipalities, a member from a specific chair and vice-chair municipality can not be appointed to succeed an outgoing chair or vice-chair appointed by appointments are valid. the same municipality. The Minister may grant permission to appoint a chair or vice-chair for

Board Report #: 2021-009

Appendix B 37 Page: 7 Proclaimed Amendments & Actions Required

Date in Force Description of Amendments Actions Required a term of more than one year or to hold office for more than two consecutive years or waive the rotating provision

Feb. 2, 2021 Powers of authorities (sec. 21) None. Power to enter onto land now requires the permission of the owner and an authority can no longer expropriate land.

Feb. 2, 2021 Appointment of administrator (sec. 23.1) None. The Minister may appoint an investigator to conduct an investigation of an authority’s operations

Feb. 2, 2021 Minister’s order (sec 23.2) None. Allows the Minister to take certain actions after reviewing a report on an investigation into an authority’s operations. The Minister may order the authority to do anything to prevent or remedy non-compliance with the Act or the Minister may recommend that the Lieutenant Governor in Council appoint an administrator to take over the control and operations of the authority.

Feb. 2, 2021 Delegation (sec. 36.1) None. The Minister has the power to delegate any of his or her powers or duties under the Act to an employee in the Ministry, other than the power to make a regulation under the Act

Feb. 2, 2021 Annual Audit (sec. 38) None. ORCA currently employs Requires that accounts be audited annually by a person licenced under the Public Accounting the prescribed auditing Act, 2004, that the annual audit is prepared in accordance with generally accepted standards and posts audited accounting principles for local governments recommended by the Public Sector Accounting financial statements as required. Board and that audited statements be posted on the Authority’s website.

Board Report #: 2021-009

Appendix B 38 Page: 8 39

TO: Chair and Members of the Board

FROM: Dan Marinigh, CAO/Secretary-Treasurer

MEETING DATE: February 18, 2021

SUBJECT: Year End Financial (unaudited) and Activity Report

PURPOSE: The purpose of this report is to update the Board on the Authority’s financial position for the fourth quarter and to inform the Board about the progress made towards achieving the key performance objectives for 2020.

RECOMMENDED MOTION:

1. Resolved, that the Board Report Number 2021-010 “Year End Financial (unaudited) and Activity Report” be received.

BACKGROUND: It is the practice of the Authority to keep the Board informed about the Authority’s financial position. This is done through quarterly financial updates. Annually the Board establishes key performance objectives. These are described in the 2020 Operating and Capital Budget document.

DISCUSSION: Appended to this report is the Financial and Activity Report for the fourth quarter of 2020. Explanatory notes to the Financial Report are included for significant variances against the 2020 budget. Revenues and expenses were lower than anticipated in 2020 due to the Covid 19 pandemic and resulting shortened camping season, a decrease in field work, staff leaves, costs associated with the closure to the public of the administrative office. Revenues and costs associated with the floodplain mapping projects were higher than expected due to the hiring of external consultants to complete the projects. Shortfalls in the achievement of performance objectives are primarily due to pandemic related restrictions on permitted activities and gathering sizes.

Report #: 2021-010 February 10, 2021 Page 1 40

Budget and Financial Implications: ☐Can be implemented within the approved budget ☐Dependent on receipt of external sources of funding ☒Will require an adjustment to the approved budget

Prepared by: Denyse Landry, Manager, Corporate Services

Reviewed by: Dan Marinigh, CAO/Secretary-Treasurer

Attachments: Appendix A – Quarterly Activity Report – to December 31, 2020 Appendix B – Quarterly Financial Report – to December 31, 2020

Report #: 2021-010 February 10, 2021 Page 2 NATURAL HAZARDS - PLAN REVIEW & PERMITTING SERVICES

Description of Activities 2020 Performance Objectives Accomplishment to Date Deliver the Authority's permitting responsibilities ensuring adherence Receive, review and issue 225 to 250 permits. 309 Permits received and processed. to Ontario Regulation 167/06 and related policies, timely customer service and appropriate enforcement action. Receive, review and comment on 325 to 350 applications 236 Planning Act applications received and commented on. Meet the Authority's delegated responsibility to represent the under the Planning Act. provincial interest in natural hazards through timely engagement with member municipalities in the review of applications under the Respond to 25 to 50 legal inquiries 37 legal inquiries received and responded to. Planning Act.

On schedule/budget Not yet started Behind schedule/over budget 41 Report #: 2021-010 Appendix A Page: 3 NATURAL HAZARDS - FLOODPLAIN MAPPING

Description of Activities 2020 Performance Objectives Accomplishment to Date Acquire and maintain floodplain mapping Complete Floodplain mapping for: Draft floodplain mapping for: 1) Otonabee River in Lakefield, 2) Ouse •Curtis Creek (final update) River in Norwood, 3) Jackson Creek and 4) Baxter Creek are •Otonabee River in Lakefield complete. Final update for Curtis Creek to be completed pending completion of City of Peterborough infrastructure upgrades. • Ouse River in Norwood •Jackson Creek east of the Cavan Swamp to Little Lake; and

•Baxter Creek Undertake communications initiatives to inform stakeholders TBD based on consultation with affected municipalities. of the new mapping, work with municipalities to have the mapping adopted in Official Plans and obtain Board approval to incorporate the new mapping in the Authority's permitting activities

On schedule/budget Not yet started Behind schedule/over budget 42 Report #: 2021-010 Appendix A Page: 4 NATURAL HAZARDS - FLOOD FORECASTING & WARNING

Description of Activities 2020 Performance Objectives Accomplishment to Date Operate a flood forecasting and warning system to ensure that Operate and maintain 8 meteorological monitoring stations ongoing operation and maintenance of 8 meteorological monitoring residents and municipalities are aware of potential flood related and 2 snow stations and supporting data/ information stations and 6 snow surveys completed at 2 stations. events in a timely manner, and during storm events support management applications. municipally led emergency response

Monitor watershed conditions to detect low water conditions and Issue flood messages as required - annual average is 25. 23 Flood messages issued including; 7 Flood Watch, 1 Flood Watch support the Low Water Response Team in responding to low water update, 2 Flood Warnings, 4 Flood Warning Updates, and 9 events Watershed Conditions Statements - Water Safety

Deliver water safety and natural hazard related education programs Deliver the Spring Water Awareness Program to 10 schools Delivered the Spring Water Awareness Program to 1 school (8 schools registered), due to school closures online resources provided to watershed residents on ORCA website, through social media and traditional media

On schedule/budget Not yet started Behind schedule/over budget

NATURAL HAZARDS -DAM OPERATIONS Description of Activities 2020 Performance Objectives Accomplishment to Date Operate and maintain water and ice control structures ensuring that Operate and maintain 5 Authority owned dams. Ongoing, public safety measures were installed in early May. Dams they are in safe working order and that public safety measures are in were set for winter operations in November. place.

On schedule/budget Not yet started Behind schedule/over budget 43 Report #: 2021-010 Appendix A Page: 5 CONSERVATION LANDS PROGRAM - LANDS MANAGEMENT Description of Activities 2020 Performance Objectives Accomplishment to Date Ensure the proper stewardship and management of the 10,300 acres Prepare Management Statements for 6 Conservation Areas. Not completed of land owned by the Authority

Undertake property inspections (for all high use areas and Some inspections were undertaken but target was not achieved 50% of all low use areas) Operate several free day-use conservation areas for outdoor recreation activities including hiking, biking, geo-caching, nature viewing, boating, picnicking, fishing, and swimming. Undertake actions and projects that address incidents of Have actioned two incidents of unauthorized occupation encroachment, trespass and ownership challenges and that mitigate public safety hazards

Undertake forest management activities described in the Plantation thinning commenced in early winter 2020 with 2018 Managed Forest Plan. completion scheduled early 2021.

Maintain property and infrastructure at: Regular maintenance of properties and infrastructure resumed June • Harold Town 22nd, 2020. •Miller Creek •Gannon's Narrows •Imagine the Marsh •Jackson Creek Trail •Squirrel Creek •Selwyn Beach

On schedule/budget Not yet started Behind schedule/over budget 44 Report #: 2021-010 Appendix A Page: 6 CONSERVATION LANDS PROGRAM - WARSAW CAVES CONSERVATION AREA & CAMPGROUND Description of Activities 2020 Performance Objectives Accomplishment to Date Operate Warsaw Caves Conservation Area for day use activities Operate the day use area and family campground from May Warsaw Caves Conservation Area opened for camping June 26, including hiking, biking, geo-caching, nature viewing, boating, 8th to October 12th, 2020 (23 weeks) and the group 2020. The campground had a reduced season length June 26th to picnicking, fishing, swimming and spelunking and group and family campground from May 1st to October 30, 2020 (27 weeks). October 12th (16 weeks). Group camping is not being offered for the camping. Includes canoe rentals and retail sales (i.e. ice, firewood, 2020 camping season. headlamps etc.)

Complete improvements to the park entrance and parking at Work was suspended pursuant to Essentail Services Order. the gatehouse area Construction was permitted to resume May 11th, 2020. Gatehouse construction was completed late June. Implement an On-Line Campsite Reservation System Went on-line on March 2nd

CONSERVATION LANDS PROGRAM - BEAVERMEAD CAMPGROUND

Description of Activities 2019 Performance Objectives Accomplishment to Date Operate Beavermead Campground for group, public and seasonal Operate the family and group campgrounds from May 8th to Beavermead Campground opened for camping June 26, 2020. The camping. Includes canoe rentals and retails sales (i.e. ice, firewood, October 12th, 2020 (23 weeks). campground had a reduced season length June 26th to October 12th etc.) (16 weeks).

Implement an On-Line Campsite Reservation System Went on-line on March 2nd

On schedule/budget Not yet started Behind schedule/over budget 45 Report #: 2021-010 Appendix A Page: 7 DRINKING WATER SOURCE PROTECTION Description of Activities 2020 Performance Objectives Accomplishment to Date Support municipalities in the Otonabee-Peterborough Source Complete annual reporting requirements Annual reporting completed. Protection Authority to implement the policies for the Trent Source Renewal of Agreements for provision of Part IV and Education and Protection Plan Outreach completed with 8 municipalities. Participated in virtual 4 SPC Meetings, hosted 3 SPA Meetings Provide administrative support to the Otonabee-Peterborough Receive and respond to 50+ inquiries Responses provided to 72 inquiries from landowners and Source Protection Authority to meet all of their obligations under the municipalities on an ongoing basis. Trent Source Protection Plan and the Clean Water Act Negotiate Risk Management Plans 8 Risk Management Plans for 19 significant drinking water threats have been negotiated. MECP has granted an extension to the Fulfill the Authority's obligations outlined in the agreements with compliance deadline for all RMP's to be completed until January 1, municipalities to: 2023, and the TCC SPC has requested that all RMPs be completed by January 1, 2022.

• enforce Part IV of the Clean Water Act through activities of the Risk Receive and review 30 to 40 Section 59 applications and issue 56 Notices issued under Part IV of the Clean Water Act Management Office and to ensure compliance with the Trent Source notices as required Protection Plan and the Clean Water Act • develop and implement an Education & Outreach Program as Deliver 5 to 10 outreach events/ presentations SWP Display at East Central Farm Show, Peterborough Women's required by the Trent Source Protection Plan policies Business Network. Other in person events cancelled including Celebrate Havelock, Showcase Asphodel-Norwood and Farmer's Market Displays. Increased use of social Media posts and inclusion of SWP information in e-newsletter as alternatives to events and displays. Information updated on website. Presentation to local MECP staff completed.

Implement water quality & quantity monitoring programs in Participate in the Provincial Water Quality Monitoring Provincial Water Quality Monitoring Samples collected at 16 sites in partnership with various provincial agencies Network by collecting monthly water samples at 16 locations October when provincial lab re-opned. over 8 months

Participate in the Provincial Groundwater Monitoring Water quality and quantity data collected at 11 PGMN wells Network by maintaining 11 groundwater monitoring wells and collecting water quantity and quality information

Participate in the Ontario Benthos Biomonitoring Network by May 2020 sampling cancelled as protocol could not be adapted to collecting and identifying aquatic invertebrate and water comply with physical distancing requirements chemical and physical parameters

On schedule/budget Not yet started 46 Behind schedule/over budget Report #: 2021-010 Appendix A Page: 8 CORPORATE SERVICES Description of Activities 2019 Performance Objectives Accomplishment to Date Administrative: Prepare for Board approval an operating & capital budget for 2021 Budget completed and approved by Board at December 17, Support the Board of Directors in meeting its legislated mandate and 2021 2020 regular Board meeting responsibilities Produce audited financial statements and an annual report Audited statements reviewed by Audit Committee on October 6 and Provide the necessary administrative and support services for the for 2019 approved at the October 15, 2020 regular Board meeting. efficient and effective operation of the Authority (i.e. payroll, purchasing, financial, human resources, IT, GIS and vehicle, Replace vehicle, computer and equipment related capital see below equipment and facility management) assets as identified in the Tangible Capital Asset Management Plan

Communications and Marketing: Deliver 20 to 25 general events and presentations 1 presentation given, 2 general events attended (impacted by pandemic restrictions) Provide communications and marketing services Release 50-60 news releases, public service announcements, 22 media releases, 2 articles written, 40 website news entries, 27 information products, etc. posters/public notices, 7 backgrounders/fact sheets, and 31 flood forecasting and warning / low water messages issued (Total 129)

Earn 150 items in the local media 139 items earned in the local media

Send out a monthly e-newsletter (a change from the current Monthly newsletters sent in 2020 (Jan-June, Summer edition, Sept - quarterly schedule) and grow the distribution by 20% Dec, + holiday edition) with 47% increase in contacts (201 total contacts)

Double social media followers on Facebook, twitter and Twitter +224 followers (145% increase) Instagram Facebook +339 followers (21% increase) Instagram +363 followers (109% increase) TOTAL of + 926 social media followers and a 43% increase Increase website traffic by 20% 93 K total users from Jan-Dec 2020 23% increase in website users and 17,712 new users 2020

Create new branded templates and migrate content for 20+ 95+ branded templates, posters, fact sheets, rack cards, signs, marketing products videos, and posters and over 100 branded social media posts created in 2020.

On schedule/budget Not yet started 47 Behind schedule/over budget Report #: 2021-010 Appendix A Page: 9 NATURAL RESOURCES CONSERVATION PROGRAM Description of Activities 2020 Performance Objectives Accomplishment to Date Education & Stewardship: Respond to 5 to 10 requests/ inquiries for advice and responded to 55 inquiries for advice and technical support Support landowners to undertake stewardship activities on their technical support. lands that enhance the natural environment. Undertake 5 to 10 stewardship projects 2 Stewardship projects completed in partnership with City of Develop, market and deliver events that foster awareness of the Peterborough, students from the Youth Sustainability Leadership watershed environment and watershed health. Program (KPRDSB) and Holy Cross Secondary school to naturalize stormwater management ponds in October and November 2020. Support provided to 6 farm stewardship projects through participation in the East Central Farm Stewardship Collaborative and the Alternative Land Use System Program

Facilitate tree planting projects with a variety of partners (i.e. Planting planting completed in partnership with One Tree Planted municipalities, service groups, etc.) and private landowner (4500 trees). Planting completed in partnership with Siemens and Tree Canda at Siemens Peterborough Facility. Additional tree planting activities completed on properties owned by ORCA, Selwyn, private landowner, PRHC and Brock Mission. TD Tree Day planting project with Douro-Dummer cancelled. Planting event with Norwood United Church cancelled.

Support environmental education through a variety of experiential Offer the Tree Seedling Program 89 orders for 8450 tree seedlings learning opportunities Host 6 to 10 public events and activities (i.e. Discovery Days, Earth Day Events cancelled (2), Discovery Day events cancelled (3) etc.) Develop and deliver 10 to 15 classroom and experiential Envirothon cancelled, school programs suspended, Peterborough learning activities that support the K-12 curriculum (i.e. Be a Children's Water Festival cancelled. Watershed Steward Program, Yellow Fish Road, Regional Planting activities completed with Youth Sustainability Leadership Envirothon Competition, Peterborough Children's Water Class and Holy Cross Secondary School in October. Water Quality Festival, etc.) Presentation delivered to Holy Cross Secondary Students.

Develop and deliver 5 to 10 events based experimental Bondar Challenge program delivery model changed to virtual format learning activities (i.e. Bondar Challenge, etc.) in partnership with Riverview Park and Zoo for Summer Camps in July and August with 25 total participants. Class Trips with Trent and Fleming scheduled for April/May cancelled. Three presentations delivered virtually to Trent University Geography and Faculty of Education students.

Provide co-op learning placements for students from local Adam Scott Collegiate Placement initiated but suspended, Trent high schools, Fleming College and Trent University University School of the Environment placements (2) initiated but suspended, 1 Fleming student placement suspended as a result of COVID-19. Two Remote placements completed with Trent University from Sept. - Dec. (WMP and PRPS). Mentorship provided to University of Guelph student. 48 Report #: 2021-010 Appendix A Page: 10 NATURAL RESOURCES CONSERVATION PROGRAM Continued Natural Heritage Plan Review & Monitoring: Receive, review and comment on 325 to 350 applications 236 Planning Act applications received and commented on. Fulfill the Authority's obligations in its Partnership Agreements with under the Planning Act member municipalities to provide technical review and expertise on Receive, review and comment on 5 to 10 Environmental Reviewed and provided comment on 9 studies. natural heritage matters to assist the municipality in making Assessment Studies environmentally sound decisions on Planning Act applications Undertake 1 - 3 post-development monitoring programs Undertook 4 post-development monitoring programs

At the request of member municipalities, undertake post- development monitoring programs and other research and technical studies

On schedule/budget Not yet started Behind schedule/over budget 49 Report #: 2021-010 Appendix A Page: 11 CAPITAL PROJECTS Description of Activities 2020 Performance Objectives Accomplishment to Date Capital projects New Roof for the Selwyn Beach Workshop Completed

Loan Repayment for the Warsaw Caves Gatehouse Loan not required

Loan Repayment for the Warsaw Caves Comfort Station Monthly payments processed

Replace Computers 3 computers purchased

Purchase Washer and Dryer for Beavermead Campground Deferred to 2021

Purchase Filing Cabinets Deferred to 2021

Hope Mill Dam Retaining Wall Repairs Deferred to 2021, WECI funding was not received

Repayment of Bridge Financing for Millbrook Dam Reconstruction

Replace vehicle Deferred to 2021 - repaired 2006 Dakota to use in summer

On schedule/budget Not yet started Behind schedule/over budget 50 Report #: 2021-010 Appendix A Page: 12 2020 Fourth Quarter Financial Report - Operations

Conservation Lands Natural Resources Drinking Water Source Operations Natural Hazards Program Conservation Protection Corporate Services Total % of Last Year Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Budget to date Notes Expenses Salaries, Benefits & Training $ 691,067 $ 727,059 $ 382,319 $ 460,279 $ 139,928 $ 147,093 $ 136,835 $ 164,905 $ 402,603 $ 4 14,730 $ 1,752,751 $ 1,914,066 91.6% 1 Insurance, Taxes & Utilities 21,575 25,170 64,942 61,250 7,362 6,750 2,062 1,700 28,575 28,500 124,517 123,370 100.9% Maintenance, Services & Supplies 22,752 39,030 66,902 103,850 21,508 15,200 1,059 10,575 85,788 112,476 198,009 281,131 70.4% 2 Other Expenses 214,557 103,029 66,333 66,750 48,856 38,670 902 3,200 48,970 47,800 379,618 259,449 146.3% 3 Professional Services 25,643 22,500 2,057 4,000 1,626 1,500 911 4,500 38,347 89,500 68,584 122,000 56.2% 4 Travel & Staff Expenses 4,638 10,100 4,344 14,950 4,189 4,500 2 5,190 1,270 7,000 14,443 41,740 34.6% 5 Vehicle Costs - - - - - 16,426 27,000 16,426 27,000 60.8% 6 Total Expenses $ 980,231 $ 926,888 $ 586,898 $ 711,079 $ 223,469 $ 213,713 $ 141,771 $ 190,070 $ 621,979 $ 727,006 $ 2,554,347 $ 2,768,756 92.3% Revenue General Levy $ 393,053 $ 393,053 $ 87,079 $ 87,079 $ 66,899 $ 66,899 $ 18,270 $ 18,270 $ 621,506 $ 621,506 1,186,807 1,186,807 100.0% Government Grants 233,394 154,749 - - - - - 25,000 - 258,394 154,749 167.0% 7 User Fees and Sales 295,640 313,496 413,864 564,750 - - - - 709,504 878,246 80.8% 8 Other Income 172,568 65,590 31,450 59,250 84,705 146,814 176,453 171,800 23,113 55,000 488,288 498,454 98.0% Transfer from reserves ------50,000 - 50,000 0.0% 9 Total Revenue $ 1,094,655 $ 926,888 $ 532,392 $ 711,079 $ 151,604 $ 213,713 $ 194,723 $ 190,070 $ 669,619 $ 726,506 $ 2,642,993 $ 2,768,256 95.5%

Notes 1 Staff leaves and shortened camping season 2 Reduced requirements due to pandemic shutdowns and shortened camping season 3 Additional expenses for NDMP consulting services costs 4 Deferred Compensation Review to 2021 5 Reduced travel due to pandemic shut downs 6 Reduced field visits due to pandemic shut downs 7 Additional grants from NDMP Projects & Wage subsidy from the federal gon't 8 Shortened camping season/lower than anticipated planning & permit fees 9 Deferred to 2021 (see note 4)

Report #: 2021-010 51 Appendix B Page: 13 2020 Third Quarter Financial Report - Capital

Expenses 2020 Actual 2020 Budget Notes

Buildings New roof for Selwyn Beach workshop 2,645 5,000 to be completed in fall Warsaw Caves comfort station loan 13,152 13,000 Warsaw Caves gatehouse construction 290,233 carry over from 2019 Warsaw Caves gatehouse loan 18,000 repayments to begin when construction is complete Computers Replace 2 computers 11,906 3,000 Additional computers required to provide ability to work remotely Equipment Washer & dryer for Beavermead Campground 5,000 purchase deferred to 2021 Furntiure File cabinets 2,500 purchase deferred to 2021 Infrastructure - Dams Repair Hope Mill retaining wall 60,000 work to begin when funding is confirmed Millbrook Dam Public Safety Measures 18,006 carry over from 2019 Bridge Financing Repayment - Millbrook Dam 285,600 285,600 Vehicles Replace vehicle 25,000 purchase deferred to 2021 Total Expenses $ 621,542 417,100 Revenue Capital Levy 36,650 101,500 Special Benefiting Levy (Millbrook Dam) 285,600 285,600 Government Grants - Water & Erosion Control Insfrastructure 30,000 Grants & partnerships 100,000 Accessibility funding received for WCA gatehouse Miscellaneous Income 25,000 Insurance proceeds for fire at Warsaw Caves gatehouse Loan (WCA gatehouse construction) project carried over from 2019 Total Revenue 447,250 417,100

Report #: 2021-010 52 Appendix B Page:14 53

TO: Chair and Members of the Board FROM: Dan Marinigh, CAO/ Secretary-Treasurer MEETING DATE: February 18, 2021 SUBJECT: Correspondence PURPOSE: The purpose of this report is to provide the Board with copies of significant correspondence received since the last Board meeting.

RECOMMENDED MOTION: 1) Resolved, That Board Report Number 2021-011 “Correspondence” be received for information.

DISCUSSION: This report includes the following items: 1) Letter from Municipality of Chatham-Kent to St. Clair Region Conservation Authority re: Resolution 229 and the Conservation Authorities, December 8, 2020 2) Letter from Municipality of Chatham-Kent to Lower Thames Conservation Authority re: Resolution 229 and the Conservation Authorities, December 8, 2020 3) Letter from Township of Matachewan to Minister Clark, Ministry of Municipal Affairs & Housing, re: Municipal Grants, December 14, 2020 4) Letter from Township of Lake of Bays to Township of Essa, re: Support of resolution to amend Bill 229, December 16, 2020 5) Letter from Township of Lake of Bays to Township of Amherstburg, re: Support of resolution for the AODA Compliance extension, December 16, 2020 6) Letter from Ministry of Agriculture, Food & Rural Affairs, re: Amendments to the Drainage Act, December 21, 2020 7) Email from Minister Yurek, Ministry of Environment, Conservation & Parks to Otonabee Conservation, re: Response to correspondence regarding Amendments to the Conservation Authorities and Planning Acts, December 23, 2020 8) Email from Minister Yurek, Ministry of Environment, Conservation & Parks to Otonabee Conservation, re: Moving Forward with Conservation Authorities Working Group, January 11, 2021 9) Letter from Kawartha-Haliburton Children’s Foundation to Otonabee Conservation, re: Thank you for donation to the Santa’s Sleigh Program, January 22, 2021 10) Letter from Camp Kawartha to Otonabee Conservation, re: Thank you donation to the Capital Program, February 2, 2021

Report #: 2021-011 February 10, 2021 Page 1 54 11) Email from the Ministry of Environment, Parks & Conservation, re: Proclamation of Provisions of the Conservation Authorities Act, February 5, 2021 12) Email from the Ministry of Environment, Parks & Conservation, re: Proclamation of Provisions of the Conservation Authorities Act - Updated, February 9, 2021

ANALYSIS: Contributes to the Advancement of the following Strategic Goals: ☐Safeguard people and property from flooding and other natural hazards ☐Contribute to the maintenance of a healthy and resilient natural environment ☐Provide recreational opportunities in the natural environment ☐Build awareness and understanding of the value of the natural environment ☒Supports organization excellence Budget and Financial Implications: ☒Can be implemented within the approved budget ☐Dependent on receipt of external sources of funding ☐Will require an adjustment to the approved budget

______Prepared by: Dan Marinigh, CAO/Secretary-Treasurer

Attachments: Appendix A – Correspondence

Report #: 2021-011 February 10, 2021 Page 2 Municipality of Chatham-Kent 55 Corporate Services Municipal Governance �Chatham-Kent 315 King Street West, P.O. Box 640 Chatham ON N7M 5K8 Cufiw�GJuJwtiv, sew��s ew� Tel: 519.360.1998 Fax: 519.436.3237 Toll Free: 1.800.714.7497

December 8, 2020

Via email: [email protected]

Brian McDougall, General Manger St Clair Region Conservation Authority 205 Mill Pond Gres. Strathroy ON N?G 3P9

Re: Resolution Bill 229 and the Conservation Authorities

Please be advised the Council of the Municipality of Chatham-Kent at its regular meeting held on December 7, 2020 considered the aforementioned topic and subsequent to discussion, the following was resolved:

Moved by Councillor Faas, Seconded by Councillor Thompson

WHEREAS the Province has introduced Bill 229, Protect, Support and Recover from COVID 19 Act - Schedule 6 - Conservation Authorities Act

WHEREAS the Legislation introduces a number of changes and new sections that could remove and/or significantly hinder the conservation authorities' role in regulating development, permit appeal process and engaging in review and appeal of planning applications

WHEREAS we rely on the watershed expertise provided by local conservation authorities to protect residents, property and local natural resources on a watershed basis by regulating development and engaging in reviews of applications submitted under the Planning Act

WHEREAS the changes allow the Minister to make decisions without CA watershed data and expertise

Board Report #: 2021-011 Appendix A Page: 3 www.chatham-kent.ca 56

Board Report #: 2021-011 Appendix A Page: 4 57

Board Report #: 2021-011 Appendix A Page: 5 58

Board Report #: 2021-011 Appendix A Page: 6 59

Board Report #: 2021-011 Appendix A Page: 7 60

Board Report #: 2021-011 Appendix A Page: 8 61

Board Report #: 2021-011 Appendix A Page: 9 62

Board Report #: 2021-011 Appendix A Page: 10 63

LAKE T 705-635 2272 TOWNSHIP OF LAKE OF BAYS TF 1-877-566 0005 1012 Dwight Beach Rd OF BAYS F 705 635 2132 Dwight, ON POA lHO

December 16, 2020

Via email: [email protected] Township of Essa Attention: Lisa Lehr, Clerk 5786 County Road 21 Utopia, ON L0M 1T O

Dear Ms. Lehr:

RE: Correspondence - Bill 229 "Protect, Support and Recover from COVID-19 Act Schedule 6 - Conservation Authorities Act"

On behalf of the Council of the Corporation of the Township of Lake of Bays, please be advised that the above-noted correspondence was presented at the last regularly scheduled meeting on December 15, 2020, and the following was passed.

"Resolution #7( e )/12/15/20

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby supports the resolution from the Town of Essa requesting support to Amend Bill 229, Protect, Support and Recover from COVID-19 Act under Schedule 6 - Conservation Authorities Act, dated November 19, 2020;

AND FURTHER THAT this resolution be forwarded to the Town of Essa, Premier Doug Ford, the Minister of Environment, Conservation and Parks, the Minister of Municipal Affairs and Housing, the Minister of Natural Resources and Forestry, Minister of Finance, Conservation Ontario, and all Ontario municipalities.

Carried."

Should you have any questions, please do not hesitate to contact our Municipal Office at 705- 635-2272.

~~pl. M.A. , GMO, AOM.C, Director of Corporate Services/Clerk. CS/cw Encl. Copy to: Hon. Doug Ford, Premier of Ontario Hon. Jeff Yurek, Minister of Environment, Conservation and Parks Hon. Steve Clark, Minister of Municipal Affairs and Housing Hon. John Yakabuski, Minister of Natural Resources and Forestry Hon. Rod Phillips, Minister of Finance Conservation Ontario All Ontario Municipalities . . ' Board Report #: 2021-011 100 LAKES TO EXPLORE .. ,}i· Appendix A . / -~~ ~·~11~:: Page: 11 64

Board Report #: 2021-011 Appendix A Page: 12 65

Board Report #: 2021-011 Appendix A Page: 13 66

LAKE T 705-635-2272 TOWNSHIP OF LAKE OF BAYS TF 1-877 566 0005 1012 Dwight Beach Rd OF BAYS F 705 635-2132 Dwight, ON POA lHO • MUSKOKA •

December 16, 2020 Via email: [email protected] Town of Amherstburg Attention: Tammy Fowkes, Deputy Clerk 271 Sandwich Street South Amherstburg, ON N9V 2A5

Dear Ms. Fowkes:

RE: Correspondence - AODA Website Compliance Extension Request

"Resolution #7(a)/12/15/20

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby supports the Resolution received by the Township of Amherstburg regarding Support for the AODA Compliance Extension Request, dated September 21 , 2020;

AND FURTHER THAT this resolution be forwarded to the Town of Amherstburg, Minister of Seniors and Accessibility, Premier Doug Ford, AMO, and all municipalities in Ontario.

Carried."

Should you have any questions, please do not hesitate to contact our Municipal Office at 705-635-2272.

rie s es, Dip/. M.A., GMO, AOMC, Director of Corporate Services/Clerk.

Encl.

Copy to: Hon. Doug Ford, Premier of Ontario Hon. Raymond Cho, Minister of Seniors and Accessibility Association of Municipalities of Ontario All Ontario Municipalities

;-:t / ••• t Board Report #: 2021-011 100 LAKES TO EXPLORE /<4 Appendix A .. Ji-.~~.:::· Page: 14 67

September 21, 2020 VIA EMAIL

The Right Honourable Raymond Cho, Minister for Seniors and Accessibility College Park 5th Flr, 777 Bay St, Toronto, ON M7A 1S5

Re: AODA Website Compliance Extension Request

At its meeting of September 14, 2020, Council passed the following for your consideration:

Resolution # 20200914-281

“1. WHEREAS Section 14(4) of O.Reg 191/11 under the Accessibility for Ontarians with Disabilities Act requires designated public sector organizations to conform to WCAG 2.0 Level AA by January 1, 2021; 2. AND WHEREAS the municipality remains committed to the provision of accessible goods and services; 3. AND WHEREAS the municipality provides accommodations to meet any stated accessibility need, where possible; 4. AND WHEREAS the declared pandemic, COVID-19, has impacted the finances and other resources of the municipality; 5. AND WHEREAS the Accessibility for Ontarians with Disabilities Act contemplates the need to consider the technical or economic considerations in the implementation of Accessibility Standards; 6. BE IT THEREFORE RESOLVED THAT the municipality requests that the Province of Ontario extend the compliance deadline stated in Section 14(4) of O.Reg 191/11 to require designated public sector organizations to meet the compliance standards, by a minimum of one (1) year to at least January 1, 2022; AND, 7. BE IT THEREFORE RESOLVED THAT the municipality requests that the Province of Ontario consider providing funding support and training resources to meet these compliance standards.”

Website: www.amherstburg.ca Board Report #: 2021-011 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Appendix A Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860 Page: 15 68

The impacts of the pandemic on municipal finances and resources affect the ability of municipalities to meet the January 1, 2021 deadline for full compliance with WCAG 2.0 Level AA.

We humbly request the Ontario government consider an extension request, in addition to financial support and training due to the unprecedented impacts of the global pandemic.

Regards,

Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 [email protected]

cc:

The Right Honourable Doug Ford, Premier of Ontario The Association of Municipalities of Ontario All Ontario Municipalities

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Board Report #: 2021-011 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860 Appendix A Page: 16 69

Ministry of Agriculture, Ministère de l’Agriculture, de Food and Rural Affairs l'Alimentation et des Affaires rurales

Office of the Minister Bureau du ministre

77 Grenville Street, 11th Floor 77, rue Grenville, 11e étage Toronto, Ontario M7A 1B3 Toronto (Ontario) M7A 1B3 Tel: 416-326-3074 Tél. : 416 326-3074 www.ontario.ca/OMAFRA www.ontario.ca/MAAARO

December 21, 2021

Dan Marinigh Otonabee Conservation Authority [email protected]

Dear Dan Marinigh:

In order to help farm businesses and municipalities save time and money, the Ontario government is posting a discussion paper on a new regulatory proposal to implement recent amendments to the Drainage Act, which received Royal Assent on July 21, 2020, as part of Bill 197, the COVID-19 Economic Recovery Act.

The proposed regulation supports the government’s commitment to reduce burden and promote economic development while maintaining effective environmental standards. A discussion paper will be posted on Ontario’s Regulatory and Environmental Registry for a 60-day public comment period from December 9 2020 to February 7, 2021 and can be accessed on the Environmental Registry at this website address: www.ero.ontario.ca/notice/019-2814.

Drainage is critical for supporting agricultural productivity and the production of food. It enables sector growth by delivering economic benefits such as improved crop productivity and flood control, while supporting environmental benefits such as nutrient loss reduction, reduced soil erosion and habitat protection. That is why I encourage you to submit your comments on the proposed regulation and let your perspective on this important matter be known as we finalize this regulation.

My ministry will be hosting webinars for key stakeholders who play an important role or who have an interest in the Drainage Act and the recent changes. The webinars are scheduled for:  January 7, 10:00-11:30 am: Municipalities/Drainage Industry  January 8, 10:00-11:30 am: Environmental Groups, Indigenous Communities, Conservation Authorities and the public  January 12, 2:00-3:30 pm: Municipalities/Drainage Industry  January 14, 2:00-3:30 pm: Municipalities/Drainage Industry  January 15, 2:00-3:30 pm: General Farm Organizations

Good things grow in Ontario Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 À bonne terre, bons produits Bureau principal du ministère: 1 Stone Road West, Guelph (Ontario) N1G 4Y2

Board Report #: 2021-011 Appendix A Page: 17 70

- 2 -

To register, please complete the registration form at this website, https://survey.clicktools.com/app/survey/go.jsp?iv=1yoz6wboh3a0f, or contact the Agricultural Information Contact Centre (AICC) by email to [email protected] or you can call 1-877-424-1300.

Although the webinars are targeted to specific audiences, you are welcome to enroll at a time or date that better suits your schedule. Printed copies of the French Discussion Paper are also available from the AICC on request.

I look forward to learning the results of the consultation and your contribution to it.

Sincerely,

Ernie Hardeman Minister of Agriculture, Food and Rural Affairs

COVID-19 Reminders  Practise physical distancing – stay 2 metres away from others in public  Wash your hands – with soap and water thoroughly and often  Get the facts - www.ontario.ca/page/covid-19-stop-spread

Board Report #: 2021-011 Appendix A Page: 18 71

Response from the Minister of the Environment, Conservation and Parks Email sent to [email protected] from Minister, copied to Word for formatting.

Wed 12/23/2020 12:29 PM

357-2020-3313

Dear Mr. Mitchell:

Thank you for your email regarding the changes to the Conservation Authorities Act and the Planning Act. I appreciate you sharing your concerns.

We have heard through numerous discussions with municipalities, groups and citizens that now more than ever, conservation authorities need to be focused on their core mandate - protecting people and property from the impacts of natural hazards, conservation and management of conservation authority-owned lands, and roles in drinking water source protection.

Improving the governance of conservation authorities and ensuring they are focused on their core mandate is also in line with Protecting People and Property: Ontario’s Flooding Strategy, Ontario’s first comprehensive plan to strengthening flood preparedness, response and recovery.

The recently passed amendments to the Conservation Authorities Act ensure conservation authorities focus on their core mandate and improve the governance, oversight and accountability of conservation authorities, while respecting taxpayer dollars by giving municipalities more say over the conservation authority services they pay for.

Conservation authorities will continue to be able to develop and deliver local, watershed-based resource management programs on behalf of the province and municipalities and will be able to provide non-mandatory programs and services, including for purposes of environmental protection and rehabilitation such as private land stewardship programs remediating erosion of stream banks, water quality improvements, and more. They will also continue to conserve and manage their own lands, which includes natural heritage features and provincially significant conservation lands - provincially significant wetlands, areas or scientific and natural interest, Niagara Escarpment lands, habitat of endangered species and more.

The changes made reflect feedback we received through discussions with a wide variety of stakeholders, including: enabling greater flexibility for municipalities’ appointment of members to a conservation authority, providing the ability for conservation authorities to appeal under certain provisions of the Planning Act, and enabling conservation authorities to issue stop work orders to address activities that could cause significant damage or jeopardize human safety.

Board Report #: 2021-011 Appendix A Page: 19 72

Additionally, our government is creating a new working group to help implement these changes. Hassaan Basit, President and CEO of Conservation Halton will chair the group which will provide input on how conservation authorities are governed. The working group will also provide input on development of regulations to ensure conservation authorities are focused on their core mandate and serving the needs of their communities. The working group will include representatives from the conservation authorities and other experts. Group members will be announced in the coming weeks.

We will soon be consulting on regulatory proposals, including details of the core programs and services conservation authorities would be required to provide, the regulation outlining the agreements between municipalities and conservation authorities, and how local members of the community can participate in their conservation authorities through community advisory boards.

Once again, thank you for bringing forward your concerns.

Sincerely,

Jeff Yurek Minister of the Environment, Conservation and Parks

Board Report #: 2021-011 Appendix A Page: 20 73

From: Minister, MECP (MECP) Sent: January 11, 2021 5:11 PM To: Dan Marinigh Subject: Ontario Moves Forward with Conservation Authorities Working Group

Good afternoon,

In order to create a practical forum to help our government implement recent changes to the Conservation Authorities Act and ensure conservation authorities and other stakeholder groups have a stronger voice at the table, I have invited 10 individuals to participate in a newly-formed conservation authorities working group.

The working group members, chaired by Hassaan Basit, President and CEO of Halton Region Conservation Authority, have been drawn from a variety of conservation authorities, Conservation Ontario and the Association of Municipalities of Ontario, as well as the development and agriculture sectors. The full list of members include:

• Hassaan Basit, President and CEO, Halton Region Conservation Authority (Chair) • Kim Gavine, General Manager, Conservation Ontario • John McKenzie, Chief Executive Officer, Toronto and Region Conservation Authority • Sommer Casgrain-Robertson, General Manager, Rideau Valley Conservation Authority • Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority • Rob Baldwin, Chief Administrative Officer, Lake Simcoe Region Conservation Authority • Brian Tayler, Chief Administrative Officer, North Bay-Matawa Conservation Authority • Samantha Lawson, Chief Administrative Officer, Grand River Conservation Authority • Cathie Brown, Senior Advisor, Association of Municipalities of Ontario • Scott McFadden, Mayor, Township of Cavan Monaghan

The following individuals will also assist the Working Group by providing further perspectives, including on the section 28 Minister’s regulation:

• Jason Sheldon, Vice-President, Land Development, Remington Group • Gary Gregoris, Senior Vice-President, Land Development, Mattamy Homes • Josh Kardish, Vice-President, EQ Homes • Michelle Sergi, Director Community Development, Region of Waterloo • Leslie Rich, Policy and Planning Liaison, Conservation Ontario • Barb Veale, Director, Planning and Watershed Management, Halton Region Conservation Authority • Laurie Nelson, Director, Policy and Planning, Toronto and Region Conservation Authority • Mark Wales, Past President, Ontario Federation of Agriculture

The Working Group’s first task includes looking at the first phase of proposed regulations impacting conservation authorities and their participating municipalities,

Board Report #: 2021-011 Appendix A Page: 21 74

which will be available for public consultation later this month. The proposed regulations will include:

• details on the programs and services conservation authorities will implement, and how the programs and services may be funded such as: o the mandatory programs and services to be delivered by conservation authorities; o the proposed agreements that may be required with participating municipalities to fund non-mandatory programs and services with municipal dollars; and o the transition period to establish those agreements; • how conservation authorities will regulate development and other activities to ensure public safety through natural hazard management, • the requirement for conservation authorities to establish community advisory boards; and • a Minister’s regulation under section 29 of the Conservation Authorities Act relating to conservation authority operation and management of lands owned by the authority. Our government is committed to ongoing collaboration as we work to improve how conservation authorities deliver core programs and services to their communities. Drawing on their extensive knowledge and experience, the working group members we’ve assembled will provide valuable perspectives to help us make better informed decisions.

We look forward to your feedback as part of our consultation process on the upcoming regulatory postings.

Sincerely,

Jeff Yurek Minister of the Environment, Conservation and Parks

Board Report #: 2021-011 Appendix A Page: 22 75

Board Report #: 2021-011 Appendix A Page: 23 76

Board Report #: 2021-011 Appendix A Page: 24 77

From: ca.office (MECP) Sent: February 5, 2021 10:46 AM Subject: Proclamation of Provisions of the Conservation Authorities Act

Good morning,

With the amendments to the Conservation Authorities Act (“CAA”) in Bill 229, the Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020, now passed by the Legislature, the government has made a series of substantive amendments to the CAA in 2017, 2019 and in 2020, resulting in a number of un- proclaimed provisions in the CAA. On February 2, 2021, some specific provisions in the CAA were proclaimed to initiate changes to conservation authority governance, for consistency in administration, transparency and financial accountability, as well as increased municipal and provincial oversight of conservation authority operations. These provisions are not tied to any specific regulations, and relate only to provisions from the 2019 and 2020 CAA amendments. Specifically, these include:

• Government requirements (e.g. Non-derogation provision clarifying that nothing in the CAA is intended to affect constitutionally protected Aboriginal and treaty rights); • Provisions related to conservation authority governance (e.g. changes to the conservation authority municipal membership); • Minister’s powers (e.g., enabling the Minister to issue a binding directive to a conservation authority following an investigation); and • Housekeeping amendments.

Please refer to the CAA on e-Laws for a complete list of the provisions that are now in force.

We are proposing that the remaining un-proclaimed provisions be proclaimed in two further stages over the coming months to align with the roll out of proposed regulations and policy. These include: i) Provisions related to natural hazard management, mandatory programs and services, community advisory boards, the agreements and transition period, and fees. ii) Provisions related to municipal levies, and standards and requirements for non-mandatory programs and services.

We have received a number of questions about the implications of certain provisions coming into force, and particularly those related to the composition of conservation authority membership. I can assure you that we are moving forward with a smooth transition to the new framework. Please refer to the attached FAQ for critical information on the implementation of these new measures.

Board Report #: 2021-011 Appendix A Page: 25 78

My team in the Conservation Authority Office are available to answer any questions that you may have about the provisions that are now in effect as a result of the stage 1 proclamation. Please do not hesitate to contact us at [email protected].

The Ministry of the Environment, Conservation and Parks will be in touch at a future date to notify you of the proclamation of the remaining provisions.

I look forward to continuing to work with you through our upcoming consultations on the new regulatory proposals under the CAA to ensure we put conservation authorities in the best position possible to be able to deliver on their core mandate.

Sincerely,

Keley Katona Director, Conservation and Source Protection Branch Ministry of the Environment, Conservation and Parks

Board Report #: 2021-011 Appendix A Page: 26 79 Implications of Proclamation of Various Provisions: Frequently Asked Questions

1. Do participating municipalities have to appoint new members to conservation authorities now in order to meet the 70% requirement?

Immediate action is not required on the part of conservation authorities or by municipalities related to the provision requiring 70% of municipally appointed members be elected officials.

Current members should complete the remaining duration of their appointments. As new members are appointed, conservation authorities should be appointing members in a way that complies with this new requirement.

A participating municipality may also apply to the Minister of the Environment, Conservation and Parks requesting an exception to this 70% requirement. The request should include the rationale for the request, and what proportion of members the municipality is proposing to be elected officials. Requests should be sent to [email protected].

2. Does a conservation authority need to immediately initiate the term limits of chair/vice-chairs and rotate amongst participating municipalities?

Immediate action is not necessarily required. Implementation of this provision could begin at the first meeting held this year (following the proclamation date of February 2, 2021), or at such other meeting as may be specified by the authority’s by-laws.

A participating municipality or conservation authority may also apply to the Minister of the Environment, Conservation and Parks requesting an exception to the term limit or rotation. The request should include the alternative approach being proposed, and the rationale for the request. Requests should be sent to [email protected].

3. When should conservation authorities transition to the use of generally accepted accounting principles?

If not already the practice, conservation authorities will transition to the use of generally accepted accounting principles for local government and ensure that key conservation authority documents are made available to the public (i.e., minutes of authority or executive committee meetings, auditor reports) following proclamation of these provisions on February 2, 2021.

Board Report #: 2021-011 Appendix A Page: 27 80 Implications of Proclamation of Various Provisions: Frequently Asked Questions

4. When do copies of municipal member agreements need to be sent to the Minister and made public?

Please submit any existing agreements (on the number of total conservation authority members and number of members per participating municipality in a conservation authority) to the Minister within 60 days of February 2, 2021 (i.e., by April 3, 2021).

If no such agreement is in place as of February 2, 2021, but such an agreement is entered into at a future date, please provide it to the Minister within 60 days of executing the agreement. These agreements should also be made available to the public through the conservation authority’s website or other appropriate means within these same timelines.

5. Which provisions of the Conservation Authorities Act (CAA) are you proclaiming in this first phase?

Provisions in the CAA that come into effect February 2, 2021, as part of this first phase include:

Housekeeping Amendments − Clarifying “Minister” means the Minister of the of the Environment, Conservation and Parks (rather than the Minister of the Natural Resources and Forestry) (Bill 108, 2019). − Administrative change by striking out “of the Environment” from “Minister of the Environment” (in the section on CA dissolutions – clause 13.1(6)(c)) (Bill 108, 2019). − Remove a legislative date (now stale) for a past transition period for conservation authorities (CAs) to up-date administrative by-laws (Bill 229, 2020).

Government Requirements − Non-derogation provision to recognize existing Aboriginal or treaty rights (Bill 229, 2020). − Enable the Minister to delegate his or her powers to an employee of the Ministry of the Environment, Conservation and Parks (Bill 229, 2020).

Governance − Changes to the CA municipal membership provisions including requiring 70 per cent of municipally appointed members to be elected officials with provision for the Minister to permit less than 70 per cent on application by a participating municipality (Bill 229, 2020). − Requiring copies of municipal member agreements on number of total CA members agreed upon and numbers per participating municipality in a CA agreed upon, to be made public and provided to the Minister (Bill 229, 2020).

Board Report #: 2021-011 Appendix A Page: 28 81 Implications of Proclamation of Various Provisions: Frequently Asked Questions

− Removal of the regulation making authority regarding the composition of the CA (Bill 229, 2020). − Minister’s power to appoint a member from the agricultural sector with limitations added to the member’s voting rights (Bill 229, 2020). − Limiting the term of the chair/vice-chair and rotating of the chair/vice-chair among a CA’s participating municipalities with provision for the Minister to permit an exception to these requirements upon application of the CA or participating municipality. If an exception is granted, this would allow a chair/vice-chair to hold office for more than one year or two terms, or a member to succeed an outgoing chair, vice-chair, appointed from the same participating municipality (Bill 229, 2020). − Minor amendments to the ‘powers of authorities’: integrating the CA power to “cause research to be done” with the CA power to “study and investigate the watershed” in order to support the programs and services the CA delivers; to require consent of the occupant or owner of the land before a CA staff can enter the land for the purpose of a CA project (such as land surveying); and to remove the power of a CA to expropriate land (Bill 229, 2020). − Require CAs to follow generally accepted accounting principles for local governments, make key documents (annual audit, meeting agendas and minutes and member agreements) available to the public (Bill 229, 2020).

− Minister’s Power − Enable the Minister to issue a binding directive to a CA following an investigation (Bill 229, 2020). − Enable the province, upon recommendation by the Minister, to appoint a temporary administrator to assume control of a CA’s operations following an investigation or the issuance of a binding directive, if the directive is not followed. Immunity is provided for the administrator (Bill 229, 2020).

Board Report #: 2021-011 Appendix A Page: 29 82

From: ca.office (MECP) Sent: February 9, 2021 10:25 AM Subject: Proclamation of Provisions of the Conservation Authorities Act

Hello,

Please find attached the set of FAQs regarding the recently proclaimed provisions that is slightly updated to correct a typo.

Our apologies for the confusion caused.

Regards,

Keley Katona Director, Conservation and Source Protection Branch Ministry of the Environment, Conservation and Parks

Board Report #: 2021-011 Appendix A Page: 30 83 Implications of Proclamation of Various Provisions: Frequently Asked Questions

Implications of Proclamation of Various Provisions: Frequently Asked Questions

1. Do participating municipalities have to appoint new members to conservation authorities now in order to meet the 70% requirement?

Immediate action is not required on the part of conservation authorities or by municipalities related to the provision requiring 70% of municipally appointed members be elected officials.

Current members should complete the remaining duration of their appointments. As new members are appointed, participating municipalities should be appointing members in a way that complies with this new requirement.

2. Does a conservation authority need to immediately initiate the term limits of chair/vice-chairs and rotate amongst participating municipalities?

3. When should conservation authorities transition to the use of generally accepted accounting principles?

1 Updated: 2021/02/08Board Report #: 2021-011 Appendix A Page: 31 84 Implications of Proclamation of Various Provisions: Frequently Asked Questions

4. When do copies of municipal member agreements need to be sent to the Minister and made public?

5. Which provisions of the Conservation Authorities Act (CAA) are you proclaiming in this first phase?

Provisions in the CAA that come into effect February 2, 2021, as part of this first phase include:

Housekeeping Amendments • Clarifying “Minister” means the Minister of the of the Environment, Conservation and Parks (rather than the Minister of the Natural Resources and Forestry) (Bill 108, 2019). • Administrative change by striking out “of the Environment” from “Minister of the Environment” (in the section on CA dissolutions – clause 13.1(6)(c)) (Bill 108, 2019). • Remove a legislative date (now stale) for a past transition period for conservation authorities (CAs) to up-date administrative by-laws (Bill 229, 2020).

Government Requirements • Non-derogation provision to recognize existing Aboriginal or treaty rights (Bill 229, 2020). • Enable the Minister to delegate his or her powers to an employee of the Ministry of the Environment, Conservation and Parks (Bill 229, 2020).

Governance • Changes to the CA municipal membership provisions including requiring 70 per cent of municipally appointed members to be elected officials with provision for the Minister to permit less than 70 per cent on application by a participating municipality (Bill 229, 2020). • Requiring copies of municipal member agreements on number of total CA members agreed upon and numbers per participating municipality in a CA agreed upon, to be made public and provided to the Minister (Bill 229, 2020). • Removal of the regulation making authority regarding the composition of the CA (Bill 229, 2020).

2 Updated: 2021/02/08Board Report #: 2021-011 Appendix A Page: 32 85 Implications of Proclamation of Various Provisions: Frequently Asked Questions

• Minister’s power to appoint a member from the agricultural sector with limitations added to the member’s voting rights (Bill 229, 2020). • Limiting the term of the chair/vice-chair and rotating of the chair/vice-chair among a CA’s participating municipalities with provision for the Minister to permit an exception to these requirements upon application of the CA or participating municipality. If an exception is granted, this would allow a chair/vice-chair to hold office for more than one year or two terms, or a member to succeed an outgoing chair, vice-chair, appointed from the same participating municipality (Bill 229, 2020). • Minor amendments to the ‘powers of authorities’: integrating the CA power to “cause research to be done” with the CA power to “study and investigate the watershed” in order to support the programs and services the CA delivers; to require consent of the occupant or owner of the land before a CA staff can enter the land for the purpose of a CA project (such as land surveying); and to remove the power of a CA to expropriate land (Bill 229, 2020). • Require CAs to follow generally accepted accounting principles for local governments, make key documents (annual audit, meeting agendas and minutes and member agreements) available to the public (Bill 229, 2020).

Minister’s Power • Enable the Minister to issue a binding directive to a CA following an investigation (Bill 229, 2020). • Enable the province, upon recommendation by the Minister, to appoint a temporary administrator to assume control of a CA’s operations following an investigation or the issuance of a binding directive, if the directive is not followed. Immunity is provided for the administrator (Bill 229, 2020).

3 Updated: 2021/02/08 Board Report #: 2021-011 Appendix A Page: 33 86

TO: Chair and Members of the Board

FROM: Karen Halley, Communications & Marketing Coordinator

MEETING DATE: February 18, 2021

SUBJECT: Media Coverage and Highlights

PURPOSE: The purpose of this report is to provide the Board with a summary of media coverage and highlights of online and social media communications since the last board meeting.

RECOMMENDED MOTION: 1) Resolved, That Report Number 2021-012 titled “Media Coverage and Highlights” and associated “Appendix A: Communications and Media Summary – Dec2020-Feb2021” be received for information.

Budget and Financial Implications: ☒Can be implemented within the approved budget ☐Dependent on receipt of external sources of funding ☐Will require an adjustment to the approved budget ______Prepared by: Karen Halley | Communications & Marketing Coordinator

Reviewed by: Dan Marinigh | CAO/Secretary-Treasurer

Attachments: Appendix A - Communications and Media Summary – Dec2020-Feb2021

Report #: 2021-012 2/10/2021 Page: 1 87

Communications and Media Summary | December 8 – February 8, 2020

Media Summary

MEDIA RELEASE | December 8, 2020 Province misses chance to respond to Ontarians’ concerns about the environment

Lakefield Herald | December 2020 Cottage Association demands changes to conservation Bill

Millbrook Times | December 2020 A glimpse at Highlands of Millbrook 2.0

Millbrook times | December 2020 Proposed Changes to the Conservation Authorities Act

Lakefield Herald | January 8, 2021 Council and staff at odds over permits for low level decks

Lakefield Herald | January 15, 2021 Skating on the ice at the Imagine the Marsh Conservation Area

MEDIA RELEASE | January 19, 2021 Otonabee Conservation’s Annual General Meeting to be held on January 21st with guest speaker, David Crombie, former chair of the Ontario Greenbelt Council

PTBO Today (Oldies 96.7/freq 90.5)| January 21, 2021 Former Greenbelt Chair David Crombie speaking at annual ORCA meeting

Website News Item | January 25, 2021 2021 Virtual Annual General Meeting a success!

MEDIA RELEASE | January 29, 2021 Flood Watch issued for Otonabee River and Jackson Creek

CHEX Global Peterborough | January 29, 2021 Flood Watch issued over potential frazil ice on Otonabee River, Jackson Creek in Peterborough area

MEDIA RELEASE | February 5, 2021 Otonabee Conservation offers Tree Seedling Sales Program again in 2021!

PTBO Canada | February 5, 2021 Otonabee Conservation offers tree seedling sales program

Peterborough Currents | February 5, 2021 New road salting system hits the streets with goal of reducing salt runoff Board Report #: 2021-012 Appendix A Page: 2 88

Social & Online Media Highlights

Facebook | @otonabeec | Summary: +46 Followers (1997 total) | 80 Posts 28-day summary: Post Reach 3,274| Post Engagements 563 Post Reach = number of people who had our posts on their screen Post Engagement = number of times that people engaged with post through likes, comments, shares and more

Top Facebook Post 1,450 People Reached 244 Engagements 113 Likes, comments & shares 131 Post Clicks

Top Tweet 2,210 Impressions 25 Total Engagements 5 Link clicks 5 Retweets

Board Report #: 2021-012 Appendix A Page: 3 89

Web | otonabeeconservation.com

Summary: 23,130 page views | +8,193 New Users

Top visited pages 1. /(home page) 4,038 views 2. / camping-outdoor-recreation/warsaw-caves 3,802 views 3. /camping-outdoor-recreation/beavermead-campground 2,125 views 4. /camping-outdoor-recreation/Harold-town 1,321 views 5. /product-category/tree-seedlings 1,231 views

(Google Analytics)

Board Report #: 2021-012 Appendix A Page: 4