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The Corporation of the Municipality of Clarington Purchasing Office Request for Tender CL2020-21 Bowmanville Valley Trail Extension Date of Issue: September 1, 2020 Issued by: Sandra McKee Telephone: 905-623-3379 Ext. 2210 Closing Date: September 23, 2020 Closing Time: 2:00:00 p.m. Local Time Please submit your bid for the Bowmanville Valley Trail Extension in accordance with this Document’s specifications. GRAND TOTAL $_____________________________________ (transferred from Form of Tender, pg. 90) NOTICE TO VENDORS - Site Meeting: September 15, 2020 at 10:00 a.m. refer to Item 1.4 - Bids not signed will be rejected - Erasures and / or noticeable changes must be initialled by the Bidder - Bidders must not include restrictive or conditional statements to alter the format or intent of this Tender - Tenders must be returned on the forms provided, in accordance to directions as noted in item 1.6. Emails to be clearly marked as to contents and received, prior to the Closing Time and Date, failure to adhere will result in bid rejection. - The lowest or any Tender not necessarily accepted. - This document may contain information that is not accessible due to software limitations. If you require this information in an accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Bidder Name & Address: Please return this cover sheet with your submission. The Municipality of Clarington – Purchasing Office CL2020-21 – Bowmanville Valley Trail Extension Table of Contents 1. Instruction to Bidders ................................................................................................ 3 2. Special Provisions – General .................................................................................. 15 3. Special Provisions – Tender Items ......................................................................... 34 4. Standard Terms and Conditions ............................................................................. 76 5. Form of Tender ....................................................................................................... 89 Appendix 5.1 - Bidder’s Reference Form ...................................................................... 92 Appendix 5.2 - Contractor AODA Compliance Sign-off ................................................. 94 Appendix 5.3 - Contractor Safety - Policy and Procedure ............................................. 95 Appendix 5.4 – Standard Drawings ............................................................................ 102 Appendix 5.5 – Contract Drawings .............................................................................. 104 Appendix 5.6 – Standard Specifications ...................................................................... 105 Appendix 5.7 – OPS General Conditions of Contract (November 2018) ..................... 106 Appendix 5.8 – Agreement to Bond ............................................................................ 107 Appendix 5.9 – CN Rail Permit Application ................................................................. 108 Page 2 of 108 The Municipality of Clarington – Purchasing Office CL2020-21 – Bowmanville Valley Trail Extension 1. Instruction to Bidders 1.1 Intent The Municipality of Clarington (Municipality) is seeking a qualified company to complete the construction of approximately 600 m of new paved multi-use trail in Bowmanville (referred to as the “Bowmanville Valley Trail Extension”). The new trail will extend south from the existing trail at Baseline Road with a pedestrian crossing at Baseline Road and crossings under both the Ministry of Transportation Ontario (MTO) Highway 401 corridor and Canadian National Railway (CNR) corridor to connect to the existing trail stub 60 m north of the Waterfront Trail (WFT). Provide your best competitive price to meet the requirements of this document. Pricing submitted must include all labour, materials and equipment to complete the work in accordance to all terms, conditions and specifications contained The proposed work will be phased to minimize the area of disturbance, allow for dewatering and flow management, and to minimize the duration of time required to complete works. 1.2 Location The work is located within the Municipality of Clarington at the following locations: • Bowmanville Creek valley land from Baseline Road south to the Waterfront Trail. Including access routes from Baseline Road and Bowmanville Avenue as shown on the Contract Drawings. 1.3 Bidder Registration All Bidders wishing to submit a bid must ensure that they have registered with the Purchasing Office as a document taker. By registering and downloading the document your Company will be added to the list of Document Takers and will be notified of Addendum as they are posted. Note: If your Company has downloaded this document from the Municipality’s website your firm is a registered document taker. 1.4 Site Visit A non-mandatory site meeting is scheduled for Tuesday, September 15, 2020 at 10:00 a.m. Bidders wishing to view the site are to meet at the west side of TSC Store parking lot at 95 Baseline Road West. No claim for extra payment will be allowed for work or difficulties encountered due to conditions of the site(s) which were visible or reasonably inferable prior to the closing date. Page 3 of 108 The Municipality of Clarington – Purchasing Office CL2020-21 – Bowmanville Valley Trail Extension Instruction to Bidders - continued 1.5 Bidders to Investigate Bidders must satisfy themselves by personal examination of the site and by such other means as they may prefer as to the actual conditions and requirements of the work. The Bidders shall carefully examine all plans and profiles so that the prices tendered are commensurate with the nature of the work. It shall be the Bidder’s responsibility to thoroughly inspect the site of the proposed works, determine the location of any buried or obstructing services and make satisfactory arrangements to prevent interference with such service with the proper jurisdictional agency. 1.6 Tender Delivery and Opening For this Request for Tender the Municipality shall ONLY accept ELECTRONIC BID SUBMISSIONS submitted via email to [email protected]. Proposals submitted and/or received by any other method shall be rejected. The onus is on bidders to ensure their electronic bid submission is received no later than the stipulated closing date and time. Bidders are cautioned that the timing of their bid submission is based on when the bid is RECEIVED by the Municipality’s email system and NOT when the bid is emailed by a Bidder, as bid transmission can be delayed in an “Internet Traffic Jam” due to file transfer size, transmission speed, or other technical factors. For the above reasons, the Municipality recommends that the Bidder allow sufficient time to transmit their bid submission and attachment(s) (if applicable) and to resolve any issues that may arise. How to Submit a Bid Electronically i. Bidders must complete the tender forms included within the tender document. ii. Once all forms have been completed and signed, Bidders are to scan and submit the scanned documents along with the completed Form of Tender in excel format via email to [email protected]. The email subject must reference CL2020-21- Bowmanville Valley Trail Extension. Note: there is a size limit for emails received by the Municipality of 35MB. The noted 35 MB includes formatting, images, attachments, etc. iii. The Municipality’s email system will send a confirmation email to the Bidder advising that their bid was received successfully. Bidders should not consider their Bid to have been submitted until they have received the confirmation e-mail. Note: It is the Bidder’s responsibility to ensure that all required documents have been scanned and provided as part of the emailed submission. iv. Only bid documents posted on the Municipality’s Bid opportunity website Page 4 of 108 The Municipality of Clarington – Purchasing Office CL2020-21 – Bowmanville Valley Trail Extension Instruction to Bidders - continued are to be considered the “official” documents. The Municipality accepts no responsibility for the accuracy of information found on other websites. Bid results will be posted on the Clarington Bids and Tenders website. Bids will be received at: [email protected] Until the specified closing time and date of: 2:00:00 p.m. Local Time September 23, 2020 Any Tender received after the deadline for submission will be considered as non- compliant. For a Tender to be valid the said Tender must have entered the Municipality’s email system by the submission deadline. The onus unequivocally remains with the Bidder to ensure that Tenders are received by the Municipality before the deadline of submission, in accordance with the submission instruction. The Municipality shall not be liable for any cost of preparation or presentation of Tender, and all Tenders and accompanying documents submitted by the Bidder become the property of the Municipality and will not be returned. There will be no payment to Bidders for work related to and materials supplied in the preparation, presentation and evaluation of any Tender, nor for the Contract negotiations whether they are successful or unsuccessful. There will be no public opening for this tender. The bid results will be posted and available on the following website: https://clarington.bidsandtenders.ca/Module/Tenders/en after the closing. 1.7 Agreement to Bond All Tender submissions shall be accompanied by an Agreement to Bond. The bidder is to
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