Invitation to Tender

Brief and objectives

Project: Retrofit Wrap (Whole House Wrap) Contractor Discipline: Building Surveyor

The work completed through this tender will inform the design work within the Black Country Retrofit Wrap project, a project which is supported by the European Regional Development Fund and Accord Housing Association Limited.

The Black Country Retrofit Wrap is to test the applicability of retrofitting Closed 240mm Panel Timber Frame units (constructed by LoCal Homes) to 22 properties, some of the worst performing properties in some of the Country’s worst super output areas and transforming the properties to good new build performance standards. The project will be delivered by the Accord construction team.

This technology will pilot a Closed Panel Timber Frame being applied to a range of property types. These panels will be manufactured to incorporate insulation, external cladding, windows and external doors.

By introducing a new skin, or “wrap” to the property, we are significantly extending its lifecycle into the future. The whole house wrap provides the property with a new, structurally sound exterior skin. In doing so, it will be necessary to provide or amend a number of factors in the property including the roofing insulation and the ventilation measures to ensure that the property can perform at its optimum standard.

The primary aim of the project is to test the possibility of using timber panels produced in the factory as a retrofit product at scale and which provides a significant improvement to the current approach to the fabric of buildings.

Specification of Goods, Works or Services – Scope

Site Addresses: Flats - 12 100 to 122 (even numbers) Darlaston Road, King Hill, , WS10 7SR Flats - 4 18 to 21 Forge Street, Kings Hill, WS10 7TP House 55 Pugh Crescent, , WS2 0DR House 51 King Charles Avenue, Bentley, Walsall, , WS2 0DN House 79 Street, Darlaston, West Midlands, WS10 8NG House 8 Walsingham Street, Chuckery, Walsall, West Midlands, WS1 2JY House 9 Mill Lane, Butts, Walsall, West Midlands, WS4 2BH House 6 Almond Avenue, Bentley, Walsall, West Midlands, WS2 0ES

Total properties = 22

Building Survey Scope

 Openings (Doors & Window sizes) - measured  Drainage repositioned (Soil Stack & Rainwater pipe) identified  Window & door setting out to include cills - elevation measured

Building Survey Scope (cont’d)

 Any penetrations through the walls – measured  Internal wall layout survey and drawn  External brick façade alignments – elevation measured  Confirm façade material/brick type  Roof facia setting out from façade - measure  Flat roof setting out  Pitched roof setting out  Report produced based on survey findings

Supporting Information required:

Reports to be provided in an electronic format PDF.

Drawings to be provided in DWG & PDF format.

Once appointed, Accord will invite you for pre-start meeting location offices dates listed below, on return of your fee proposal can you please confirm the date and time available:

Retrofit Wrap Pre Start Meeting 29th Oct 2019 30th Oct 2019 31st Oct 2019 12pm 10am 10am 1pm 11am

Please state your availability for the pre-start meeting to be held at Accord’s offices on 178 Road, West Bromwich, West Midlands, B70 6QG.

Procurement timetable

Deadline for tender application submission: 15:00, 25th October 2019

Initial decision for award of tender: 17:00, 25th October 2019

Contract award: 17:00, 4th November 2019

Evaluation

The tender will be reviewed by the evaluation panel on the following basis.

Selection criteria

Successful tenderers will meet all selection criteria. See the ‘Supply To Us’ section of the website for more information.

 Qualifications (Land/building surveyor or equivalent EU qualification)  Health and Safety  Quality including certification by official quality control institutes or agencies of recognised competence and or attesting conformity to quality assurance standards and or measures (including ISO 9001)  Financial and economic standing including appropriate insurance provisions  Sustainability, including environmental management measures and compliance with ISO14001  Modern Slavery compliance  Social value requirements  Equality and Diversity

Award criteria (for information)

We will award the contract to the successful tenderer as the ‘most economically advantageous tender’. The criteria used to define this are given below:

Weighting Score (0-5) (%) a Experience of delivering laser surveys 25 b Period of completion 20 c Technical assistance available for this contract 15 d Price for the provision of access equipment (e.g. scaffolding 15 or Mobile Elevating Work Platform) for all sites e Price (excl. provision of access equipment) 25 TOTAL 100

Tender Form

This tender is an open tender.

Pricing mechanism

Please provide quotes against stages for grouped flats and individual houses.

Surveys Drawings Report % % Property % (£ excl. VAT) (£ excl. VAT) (£ excl. VAT)

Flats – 12 100 to122 Darlaston Road, King Hill,

Wednesbury, WS10 7SR Flats – 4 18 to 21 Forge

Street, Kings Hill, WS10 7TP House 55 Pugh Crescent,

Walsall, WS2 0DR House 51 King Charles Avenue, Bentley, Walsall, West Midlands, WS2 0DN House 79 Willenhall Street, Darlaston, West Midlands, WS10 8NG House 8 Walsingham Street, Chuckery, Walsall, West Midlands, WS1 2JY House 9 Mill Lane, Butts, Walsall, West Midlands, WS4 2BH House 6 Almond Avenue, Bentley, Walsall, West

Midlands, WS2 0ES % £ % £ % £ TOTALS (excl. VAT)

On appointment, method statements should be sent to Peter Chester – Construction Project Manager [email protected]

Tenderers will need to respond fully via email by 15:00 on 25th October 2019, to the following addresses. (If your submission includes attachments of more than 10MB, please use WeTransfer www.wetransfer.com or an FTP service you can link us to):

- Tom Wragg [email protected] - Sarah Brown [email protected]

TUPE

TUPE will not apply for this contract.

Quality Assessment

If possible, please provide method statements for quality assessment (you could add this to question 1 below).

Rules for submission of tenders

Tenders must be submitted:

- Via email to the following email addresses: o [email protected] o [email protected] - If the email with attachments is more than 10MB, you should use WeTransfer or FTP so we can access your submission as we are unable to receive such large files. - We will accept .pdf, .doc, .docx, .odt and would prefer if you do not include compressed (.zip) files.

Declaration I agree (digital signature) I have not and will not inform any other person of the amount of my tender I have not fixed the amount of any tender in accordance with a price fixing arrangement I accept that Accord is entitled to cancel the contract and to recover from them the amount of any loss resulting from such cancellation if it is discovered that there has been any corrupt or fraudulent act or omission by us which in any way induced Accord to enter into the contract I acknowledge that Accord is not bound to accept the lowest or any tender submitted, that the tender exercise may be aborted at any stage during the tender process and that I tender at my own cost and expense I am not related to any Accord staff or Board member

Standard Terms & Conditions of Contract

We will pay invoices within 30 days on the schedule upon completion of sections of work.

Appended information

Please see the appended information provided (list of properties and further information about the properties including images and maps).

Questions to tenderers

1. Please provide an estimate of the time it would take for you to carry out and report on a survey, for example at 55 Pugh Crescent, Walsall, West Midlands, WS2 0DR. (Up to one page.)

2. What resources do you currently have available to carry out this work package?

CAD technicians:

Surveyors:

Administrators:

3. Please attach documents to support your selection as detailed in the Selection Criteria (see ‘Supply To Us’ section of website).0

How do you meet these criteria (if on Framework / Accord Suppliers List please refer to this) Qualifications (Land/building surveyor or equivalent EU qualification) Health and Safety Quality including certification by official quality control institutes or agencies of recognised competence and or attesting conformity to quality assurance standards and or measures (including ISO 9001) Financial and economic standing including appropriate insurance provisions Sustainability, including environmental management measures and compliance with ISO14001 Modern Slavery compliance Social value requirements Equality and Diversity

4. Please provide up to two further pages of information which will help us to score your tender against our Award Criteria detailed above in this document.

Response a Experience of delivering laser surveys b Period of completion c Technical assistance available for this contract d Price for the provision of access equipment (e.g. scaffolding or Mobile Elevating Work Platform) for all sites e Price (excl. provision of access equipment)

Land Replacement site (green were Property Measure # Registry Dwelling type unchanged before July) type proposed Number 100 Darlaston Road , Kings Hill, 1 1 bed flat WM693074 whw Mid-floor flat WS10 7SR 102 Darlaston Road , Kings Hill, 2 1 bed flat WM693074 whw Mid-floor flat WS10 7SR 104 Darlaston Road , Kings Hill, 3 1 bed flat WM693074 whw Top-floor flat WS10 7SR 106 Darlaston Road , Kings Hill, 4 1 bed flat WM693074 whw Top-floor flat WS10 7SR 108 Darlaston Road , Kings Hill, 5 1 bed flat WM693074 whw Mid-floor flat WS10 7SR 110 Darlaston Road , Kings Hill, 6 1 bed flat WM693074 whw Mid-floor flat WS10 7SR 112 Darlaston Road , Kings Hill, 7 1 bed flat WM693074 whw Top-floor flat WS10 7SR 114 Darlaston Road , Kings Hill, 10 1 bed flat WM693074 whw Top-floor flat WS10 7SR 116 Darlaston Road , Kings Hill, 11 1 bed flat WM693074 whw Mid-floor flat WS10 7SR 118 Darlaston Road , Kings Hill, 13 1 bed flat WM693074 whw Mid-floor flat WS10 7SR 120 Darlaston Road , Kings Hill, 15 1 bed flat WM693074 whw Top-floor flat WS10 7SR 122 Darlaston Road , Kings Hill, 16 1 bed flat WM693074 whw Top-floor flat WS10 7SR 18 Forge Street, Kings Hill, WS10 Ground-floor 18 1 bed flat WM693075 whw, pv 7TP flat 19 Forge Street, Kings Hill, WS10 19 2 bed flat WM693075 whw, pv Top-floor flat 7TP 20 Forge Street, Kings Hill, WS10 Top-floor 21 2 bed flat WM693075 whw, pv 7TP maisonette 21 Forge Street, Kings Hill, WS10 Ground-floor 22 2 bed flat WM693075 whw, pv 7TP flat 55 Pugh Crescent, Walsall, WS2 3 bed Semi-detached 8 WM769987 whw, pv 0DR house. house 51 King Charles Avenue, Bentley, 3 bed Semi-detached 9 WM745369 whw, pv Walsall, West Midlands, WS2 0DN house house whw, pv (swap 79 Willenhall Street, Darlaston, West 2 bed Mid-terrace 12 WM332904 from 122 Midlands, WS10 8NG house house Darlaston Road) 8 Walsingham Street, Chuckery, 7 bed 14 SF61486 whw, pv - Walsall, West Midlands, WS1 2JY house 9 Mill Lane, Butts, Walsall, West 2 bed End-terrace 17 WM135212 whw, pv Midlands, WS4 2BH house house 6 Almond Avenue, Bentley, Walsall, 3 bed Mid-terrace 20 WM262047 whw, pv West Midlands, WS2 0ES house house