Tender Document Fee: Rs.200/-

Tender Document

For

“ POLICY FOR FIRE INSURANCE OF FIXED ASSETS”

Of

WEST POLLUTION CONTROL BOARD

At

“PARIBESH BHAVAN”, 10A, BLOCK-LA, SECTOR-III, SALT LAKE, - 700 106.

And

its REGIONAL OFFICES and LABORATORIES at different places / locations in

WEST BENGAL POLLUTION CONTROL BOARD (Department of Environment, Government of West Bengal) ‘Paribesh Bhavan’, 10A, Block-LA, Sector-IIISalt Lake, Kolkata - 700 106

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WEST BENGAL POLLUTION CONTROL BOARD (Department of Environment, Government of West Bengal) ‘Paribesh Bhavan’, 10A, Block-LA, Sector-III Salt Lake, Kolkata - 700 106

Memo No. 1987/2016-ILI/1/2016 Date: 26 /11/2020

Tender Notice

Sealed Quotations are invited from Govt. PSU Insurance Companies based in kolkata for “Policy for Fire Insurance of Fixed Assets” of WBPCB at “Paribesh Bhavan”, 10A, Block - LA, Sector-III, Salt Lake, Kolkata- 700 106 and its Regional Offices and Regional Laboratories at different places / locations in West Bengal. The details are as below:-

1. Tender documents can be obtained from the office of West Bengal Pollution Control Board at the address given below from 03/12/2020 to 16/12/2020 on all working days from 11.00 hrs to 16.00 hrs by making Payment of non-refundable Tender document fee of Rs.200/- (Rupees Two hundred) only by Demand Draft /Bankers Cheque / Pay Order drawn in favour of West Bengal Pollution Control Board payable at Kolkata.

2. The Tender documents may be down loaded from website www.wbpcb.gov.in during the period mentioned in sl.1, in such a Case a non-refundable Tender document fee of Rs.200/- (Rupees two hundred) only shall be deposited by Demand Draft /Bankers Cheque / Pay Order drawn in favour of West Bengal Pollution Control Board payable at Kolkata along with the offer to become eligible.

3. The Price Bid in the prescribed format at Annexure-I and the tender form collected from the office of the WBPCB or is downloaded from the website of the WBPCB should drop (after duly signed and stamp) in the specific tender box to be kept in the ground floor or reach this office latest by 15.00 hrs on 17.12.2020 in separate sealed envelopes at the address as mentioned below:-

The Member Secretary WEST BENGAL POLLUTION CONTROL BOARD (Department of Environment, Government of West Bengal) „Paribesh Bhavan‟, 10A, Block-LA, Sector-III Salt Lake, Kolkata - 700 106

4. The sealed envelope containing Price Bid in the prescribed format and DD (if any) must be super scribed with “Quotation for Policy for Fire Insurance of Fixed Assets of WBPCB”. 2 | P a g e

WBPCB reserves the right to accept or reject any offer, without assigning any reasons thereof, and to amend the terms and conditions before award of the contract.

Schedule of Activities:- Sl Activities Date & Time 1. Starting Date of Sale/Downloading 03/12/2020 (From 11.00 hrs.) 2. Last date of receipt of tender 17/12/2020 (upto 15.00 hrs..) 3. Date of opening of Price Bid 18/12/2020 at 15.00 hrs.. Thanking you,

Member secretary West Bengal Pollution Control Board

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TERMS & CONDITIONS OF THE TRNDER

1.0 Definitions:-

1.1 “Board” shall mean the West Bengal Pollution Control Board (WBPCB) (under Administrative control of Department of Environment, Government of West Bengal) at “Paribesh Bhavan”, 10A, Block - LA, Sector-III, Salt Lake, Kolkata- 700 106 and its Regional Offices and Regional Laboratories at various places / locations in West Bengal their legal representatives, successors and permitted assignees. . 1.2 “Contract” means and includes the documents forming the tender and acceptance thereof together with the documents referred to therein including the conditions.

1.3 “Competent Authority” means Chairman of the Board and his successors.

1.4 “Insurer” shall mean a branch of Govt. PSU Insurance Company which is awarded the contract of insuring the assets of WBPCB at Head Offices premises and Regional Offices and Laboratories in the State of West Bengal at various places.

2.0 Period :

Period of the cover will be one year from the date of the policy i.e. from 01/01/2021 to 31/12/2021. However, the policy may be renewed for further 2 years on yearly basis subject to the performance of the insurer.

3.0 Fixed Assets to be insured: 3.1 Fixed assets of the WBPCB are located at Paribesh Bhavan, Salt Lake (For Head Office) and its Regional Offices / Laboratories in the State of West Bengal at different places (List as per Annexure-II). 3.2 The places wherein the Fixed Assets are located may be changed and the number of places may be increased/decreased subject to the decision of the Board to open / close new/existing office.

4.0 Risks Covered: - The various risks covered in the insurance policy are as below:- a. Standard Fire incl. special peril & STFI Policy. b. Earthquake; and c. Electrical Fire Policy for Laboratory Instruments at different Laboratories.

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5.0 Sum to be insured for assets:- The sum to be insured for assets based in Boards offices including Regional Offices/ Laboratories at the beginning shall be as below: - i. Standard Fire incl. special peril & STFI Policy = Rs. 6818.89 lacs 2. Earthquake = Rs. 6818.89 lacs 3.Electrical Fire for Laboratory Instruments = Rs. 2465.34 lacs Details of Fixed Assets given in annexure-III

6.0 Payment of Premium: 6.1 The insurance premium payable is as per the price quotation as mentioned in Performa in Annexure-I. The premium rate shall remain firm during the insurance period of the policy.

6.2 Total premium shall be paid by Board in advance along with the order subject to the condition that the premium receipts along with the Insurance Policy to be submitted by the insurance company.

6.3 The bidders are required to quote the premium rates separately for both risk as above, strictly as per IIB tariff provisions and also offer the special discount to the Govt. statutory body and the GST rate and Amount. .

6.4 Board will not be liable for any difference in premium in any case for violation/ breach of IRDA tariff provisions in the quotation by the insurance company.

6.5 The bidder shall quote the premium rates and total premium for respective areas of coverage for respective sum insured.

6.6 The total premium will be inclusive of all expenditure to be incurred by the bidders and exclusive of applicable taxes, duties etc. and no expenditure other than that quoted price in the Tender will be incurred by the Board on any account for the defined scope of coverage. TDS and TDS on GST (if any applicable) will be deducted from the premium payable to the Insurance company.

6.7 All premium rates and total premium to be quoted by the bidders will be in Indian Rupees only on firm price basis and shall remain valid during the currency of the policy. Applicable GST or any other taxes & duties shall be shown separately.

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7.0 Miscellaneous Terms :

7.1 Insurer is free to carry out inspections at any Offices of the Board at their own cost and risk, if so desired for this purpose. They may examine the site and its surroundings and obtain all information that may be necessary for preparing the bid.

7.2 Board will require following documents from the Insurer:- a. The insurance company will issue the premium receipt and the cover note for the desired coverage immediately on receipt of the premium by them. b. The cover note shall be issued by the insurance company to the Board within five working days of the receipt of premium. c. Any amendment of the policies shall be confirmed by issuing endorsement within five working days on the receipt of the necessary information/premium from Board.

8.0 ARBITRATION:-

8.1 Except where otherwise provided for in the contract, all questions and disputes relating to the meaning of the words, terms, specifications, operations, and instructions, mentioned in this contract and as to the quality of workmanship or performance of the insurance company any other question, claim, right, matter, or thing whatsoever in any way arising out of or relating to the contract, specifications, operating instructions, orders or these conditions; or otherwise concerning the performance of the contract, the execution or failure to execute the same whether arising during the progress of the work or after the completion or abandonment thereof, shall be referred to the sole arbitration of the Chairman of the Board or any officer nominated by him .

8.2 The Arbitrator shall have power to call for such evidence by way of affidavits or otherwise as he thinks proper and it shall be the duty of the parties hereto to do or cause to be done, all such things as may be necessary to enable the Arbitrator to make the award without any delay. The Arbitrator shall give a separate award in respect of each dispute or difference referred to him. The venue of arbitration shall be such place as may be fixed by the Arbitrator in his sole discretion. The Award of the Arbitrator shall be final, conclusive and binding on all parties to the contract.

8.3 The law under the Arbitration and Conciliation Act, 1996 shall be applicable to such proceedings.

Member Secretary ISSUING AUTHORITY Signatures of the authorized signatory of the Tenderer with seal

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Annexure-I PRICE BID

Premium Quotes (Amount Rs. In lacs) Sl. Risk Details Sum Premium Discount Net GST on Total No Assure to be offered Premium net Premium d quoted as (in Rs.) offered premium incl. GST per IIB rate (in Rs.) (in Rs.) Amount (in Rs.) (in Rs.)

1 2 3 4 5 6 1 Standard Fire 6818.89 Special peril incl. STFI Policy 2 Earthquake 6818.89 2 Electrical Fire for 2465.34 Laboratory Instruments

Signature and Seal of the authorised signatory of the Tenderer with seal

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Annexure - II . List of Offices of the West Bengal Pollution Control Board:- Sl.No Head Office/ Circle Office/Regional Address of the Offices Offices 1 Head Office and Central Laboratory ‘Paribesh Bhawan’. 10A, Block-LA, Sector-III, Salt Lake, Kolkata-700 098 2 Salt Lake Regional Office ‘’, Block No. 8 IT,8th Floor,164/1, Maniktala Main Road,Kolkata-700 054 3 Alipore Regional Office Minority Bhavan (5st Floor) Alipore, Kolkata- 700 027 4 Kolkata Regional Office ‘Mani square’, Block No. 8 IT,8th Floor,164/1, Maniktala Main Road,Kolkata-700 054 5 Howrah Regional Office Minority Bhavan (5st Floor) Alipore, Kolkata- 700 027 6 Hooghly Regional Office with Himalaya Bhavan, Delhi Road, Laboratory Dankuni, Hooghly 7 Barrackpore Regional Office with Panpur More, Kalyani Expressway, Laboratory Vill-Panpur, P.O.-Narayanpur, Dist-24 Parhanas(N), Pin- 742126. Super Market building, Durgachak, Haldia, Purba Medinipur-721602. Haldia Regional Office with 8 Laboratory at:- Laboratory B;ock -05, Priyambada Housing Complex. Basudevpur. P.O.- Khanjanchak, Haldia, Purba Medinipur – 721 602. 9 Durgapur Regional Office with Sahid Khuduram Bose Sarani, City Centre, Laboratory Durgapur, Burdwan-713216. 10 Asansol Regional Office ADDA Commercial Market(2nd Floor) Opp.- Asansol Fire Station, G.T. Road, Asansol, Burdwan-743126. 11 Malda Regional Office Paribesh Bhavan, Vill- Abhirampur, P.O.-Mukdampur, PS-English Bazar, Malda- 732 103. 12 Siliguri Regional Office with Paribesh Bhavan, Paribahan Nagar, Laboratory P.O. Matigara, Siliguri, Darjeeling-7340428. 13 Continuous Ambient Air Quality Twelve (12) continuous Ambient Air Quality Monitoring Monitoring Stations and Mobile Van. Stations. 1.Victoria Memorial Premises, Kolkata; 2.Rabindra Bharati Campus, B.T.Road, Kolkata – 700 036. 3.Ghusuri Pumping Station, Howrah, 4.RKMVU,Bellur, Howrah, 5.BITM, Kolkata 6.FortWillam, Kolkata, 7.IACS, Jadavpur 8.Rabindra Sarobar, 9. ATI, Salt Lake 10.Padmapukur, Water Works, Howrah 11.S.D.O. Bunglow, Asansol, 12.Tinbatti More Siliguri

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Annexure-III List of Fixed Assets of WBPCB

As spread at WBPCB, Paribesh Bhawan, Salt Lake, Kolkata (For Head Office) and its Regional Offices/Laboratories in the State of West Bengal at various places as given below:

Location wise Fixed Assets of West Bengal Pollution Control Board .

Kankinar Malda Salt Haldia H.O. + Kolkata Alipore Howrah a R.O. + Durgapur R.O.Avi Siliguri Lake R.O. + Particulars Central R.O. at R.O. at R.O.at Hooghly Labm R.O. + Asansol rampur R.O.at Sl R.O. at Minority Minority R.O. at Lab at Panpur Lab, City R.O.Ush Assets Lab, Salt Mani ,Mukda Matigar Mani Bhavan, Bhavan, Dankuni Durga More on Centre agram Lake Square mpur, a Square Alipore. Alipore chawk Kalyani Durgapur Exp. Malda

1 Building 485.71 0.00 0.00 202.97 0.00 0.00 0.00 324.00 378.00 0.00 190.00 281.89 Office 37.39 2.00 3.00 2.00 2.00 2.00 2.00 5.00 5.00 2.00 3.00 3.00 2 Equipment Furniture & 49.71 3.00 4.00 3.00 3.00 3.00 3.00 5.00 5.00 2.00 3.00 4.00 3 Fixtures 4 Typewriters 1.87 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Electrical Installation 358.45 0.00 0.00 0.00 0.00 0.00 0.00 80.00 80.00 0.00 60.00 75.00 5 incl. Fixture Computers & 237.56 4.00 4.00 4.00 4.00 3.00 3.00 5.00 5.00 3.00 3.00 3.00 6 Accessories Laboratory & Scientific 1640.34 0.00 0.00 0.00 0.00 50.00 75.00 300.00 300.00 0.00 0.00 100.00 7 Instruments Continuous Ambient Air Quality 0.00 183.06 534.12 274.59 0.00 0.00 0.00 0.00 91.53 o 91.53 Monitoring 8 Stations 9 Books 7.26 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Air 180.28 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10 Conditioner Electronic 38.63 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11 Display Board Total 3037.20 192.06 545.12 211.97 283.59 58.00 83.00 719.00 773.00 98.53 259.00 558.42

Signature and Seal of the authorised signatory of the Tenderer with seal

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