REPUBLIC OF ZAMBIA

MINISTRY OF YOUTH, SPORT AND CHILD DEVELOPMENT

ANNUAL REPORT

for the

YEAR 2015

11th and 15th Floor New Government Complex Off Independence Avenue

MINISTRY OF YOUTH, SPORT AND CHILD DEVELOPMENT ANNUAL REPORT FOR THE YEAR 2015

TABLE OF CONTENTS Item Page Chapter 1 ...... 1 Introduction ...... 1 The Mandate ...... 1 StatutoryBodies and Institutions Under the Ministry ...... 1 Acts of Parliament Under the Ministry ...... 1 Other Institutions Under the Ministry ...... 1 Structure of the MinistryofYouth, Sport and Child Development ...... 1 The Leadership...... 2 The Senior Management ...... 2 Objectives ...... 2 Chapter 2 ...... 3 The Department of Human Resources andAdministration ...... 3 Introduction ...... 3 Human ResourcesandAdministration Unit ...... 3 PlanningUnit ...... 6 Accounts Unit ...... 8 AuditUnit...... 9 Procurement and Supplies Unit ...... 11 Department ofYouth Development ...... 12 Functions...... 12 Staffing ...... 12 PerformanceReview...... 12 Budget Performance ...... 15 Department of Sport ...... 16 Introduction ...... 16 Staffing ...... 16 PerformanceReview...... 17 Budget Performance ...... 22 Major Challenges and Constraints ...... 22 Major Challenges ...... 22 Recommendations ...... 23

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CHAPTER ONE INTRODUCTION This Report highlights the programmes and activities that were implemented by the Ministry of Youth, Sport and Child Development for the year ended 31st December, 2015. The Report outlines the major challenges encountered by the Ministry during the year under review. Furthermore, the Report highlights the recommendations to overcome the outlined challenges. The Report is divided into five chapters. Chapter One outlines the mandate, functions, and structure of the Ministry. Chapter Two, Three and Four covers programmes, projects and activities implemented by the three Departments, namely Human Resources andAdministration, Youth and Sport Development. The last Chapter outlines the challenges and recommendations. The Report does not cover programmes and activities implemented by the Department of Child Development as this portfolio was under the Ministry of Gender and Child Development until October, 2015.

THE MANDATE The Ministry draws its mandate from the portfolio functions as outlined in Gazette Notice Number 183 of 2012 and as reinforced by Gazette Notice Number 561 of 2012. Specifically, the portfolio functions and subjects are as follows: (i) Youth Policy; (ii) Sports Policy; (iii) Youth Development; (iv) Sports Development; (v) Coordination of Youth Organizations; and (vi) Coordination of Sports Organizations. STATUTORY BODIES AND INSTITUTIONS UNDER THE MINISTRY The Ministry has three Statutory Bodies under its supervision and these arethe:- (i) National Sports Council of Zambia; (ii) National Youth Development Council; and (iii) Zambia Professional Boxing and Wrestling Control Board. ACTS OF PARLIAMENT UNDER THE MINISTRY There are four Acts of Parliament under the administration of the Ministry and these are the:- (i) National Sports Council of Zambia Act No. 15 of 1997; (ii) National Youth Development Council Act No. 7 of 1986; (iii) Zambia Professional Boxing and Wrestling Control Board Act No. 13 0f 1994; and (iv) Boy Scouts and Girl Guides Act No. 123 of 1963. OTHER INSTITUTIONS UNDER THE MINISTRY The other institutions under the Ministry of Youth and Sport are nineteen Youth Resource Centres and King George VI National Youth College in Kabwe. These institutions provide basic skills to the youth such as tailoring, carpentry, agriculture, hospitality, plumbing and bricklaying.

STRUCTURE OF THE MINISTRY OF YOUTH,SPORT AND CHILD DEVELOPMENT The Ministry comprises of four Departments namely:- (i) Human Resource andAdministration; (ii) Youth Development; (iii) Sports Development; and (iv) Child Development.

1 THE LEADERSHIP During the first half of the year, the Ministry was headed by Hon. Chishimba Kambwili, MP, who was assisted by a Deputy Minister Hon. Christopher Mulenga, MP. During the second half of the year, the Ministry was headed by Hon. Vincent Mwale, MP, who was assisted by a Deputy Minister Hon. Ronald Chitotela, MP.

THE SENIOR MANAGEMENT During the period under review the composition of the Senior Management wasasfollows:- (i) Permanent Secretary; (ii) Director (Human Resources and Administration); (iii) Director (Sport); (iv) Director (Youth); (v) Chief Planner; (vi) Assistant Director (HRA); (vii) Principal Accountant; (viii) Head Procurement and Supplies; and the (ix) Senior Internal Auditor OBJECTIVES The policy objectives and the role of the Ministry of Youth, Sport and Child Development are derived from the mission statement which states as follows: “To effectively promote and manage the development and implementation of youth empowerment and sport programmes in order to create economic opportunities and attain excellence in sport” Arising from the Mission Statement, the Ministry of Youth, Sport and Child Development formulated seven strategic objectives. The objectives are outlined in the 2013-2016 Ministerial Strategic Plan and are as follows:- (1) To develop, implement and support youth empowerment initiatives for active youth participation and sustainable National Development (2) To provide and maintain adequate modern sports infrastructure at school, district, provincial and national levels in order to increase citizens’ participation (3) To effectively coordinate and manage the implementation of sports development programmes in order to enhance excellence and professionalism in sport (4) To coordinate the formulation and review of policies and legislation in order to provide a framework for effective implementation of sports and youth programmes (5) To effectively and efficiently plan, monitor and evaluate the implementation of youth and sports programmes in order to ensure realization of set goals and targets (6) To effectively and efficiently manage and develop human resources in order to enhance individual and organizational performance (7) To provide financial, administrative and logistical support services in order to enhance the operations and implementation of the Ministry’s programmes

2 CHAPTER TWO THE DEPARTMENT OF HUMAN RESOURCES AND ADMINISTRATION

INTRODUCTION The mandate of the Department of Human Resources and Administration is to effectively and efficiently manage and develop Human Resources in order to enhance individual and organisational performance. The Department is also responsible for the provision of administrative and logistical support services in order to enhance the operations and implementation of the Ministry’s programmes. The Department is headed by the Director of Human Resources and Administration. The Department has six units namely:- (a) Human Resources and Administration; (b) Registry; (c) Planning; (d) Procurement and Supply; (e) Audit; and (f) Financial Management.

HUMAN RESOURCES AND ADMINISTRATION UNIT Functions The Unit has the following functions; (a) To provide administrative and logistical support services in order to enhance the operations and implementation of the Ministry’s programmes. (b) To effectively and efficiently develop human resources in order to enhance individual an organisational performance. Staffing The Unit comprises fifty members of staff and is headed by the Assistant Director – Human Resources and Administration. Programme Performance Review During the period under review, the Unit successfully undertook the following activities: General Administration (a) Facilitated purchase of stationery, cleaning materials and newspapers for the Department. (b) Facilitated purchase of official entertainment to eligible offices. (c) Facilitated payment of utility bills such as Zesco prepaid units. (d) The Unit was unable to facilitate payment of insurance for the two stadia under the Ministry due to inadequate funds from Treasury. Events (a) Commemoration of International Women’s Day where twenty Officers participated. (b) The Trade Fair, were the Ministry exhibited a number of activities being implemented in order to create awareness. Sixteen Officers participated. (c) Public Service Day, were the Ministry participated in the Public Service Road Show as well as the Match Past. Twenty-six Officers participated. (d) Commemoration of the National Youth Day March Past, were twenty-six Officers participated. (e) Commemoration of the International Labour Day, were twenty-six Officers participated in the Match Past. In addition, the Ministry awarded Officers for their various achievements as follows: — Most Hardworking Award was given to Mr Frackson Nguni, Office Assistant; Ms Uzziah Chibende, Typist; and Mr John Chanda, Driver.

3 — Most Improved Award was given to Ms Nalukui Sooka, Stenographer and Yvonne Hakalima, Stenographer. — Most Honest Award was given to Mrs Kapaya Imakando, Planner; Mr Raphael Mulenga, Chief Sport Development Officer; and Ms Eunice Lupiya, Office Assistant. (f) All Secretaries participated in the 2015 Secretaries’ Day. Capacity Building (a) Short Term Training — Two Officers were trained in Advanced Human Resource Management and Risk Management.

(b) Long Term Training — One Officer was sponsored to pursue Bachelor of Arts in Development Studies; — Two Officers were sponsored to pursue Master’s Degree in Procurement Management and Business Administration; and — Two Officers were sponsored to pursue courses in Doctor of Philosophy in Business Administration. Dismantling of Arrears During the period under review, the Ministry settled outstanding arrears for the following: (a) Office accommodation amounting to K100,000; (b) Arrears for long service bonuses for ten (10) Officers amounting to K240,000, through the payroll; (c) Suppliers of Goods and Services amounting to K35,170. Human Resource Management The Unit undertook head count exercise in Eastern, Muchinga, Southern, Luapula, Northern, Western, North-Western, Copperbelt, and Central Provinces. The following were the main outcomes; (a) There was lack of transport in most of the provincial as well as grant aided institutions under the Ministry; (b) There was inadequate staff in most youth resource centres (c) There was lack of furniture and equipment in the provincial centres as well as grant aided institutions; (d) Most Provincial Centres were renting office spaces; and (e) The infrastructure in most provincial centres and grant aided institutions were in a deplorable state. (a) Staff Welfare The Department received applications for salary advances from eligible members of staff. A total of nineteen Officers were paid for salary advances amounting to K65,000. In addition, thirteen members of staff went on vacation leave amounting to K33,500. (b) Transfers and Promotions The following members of staff were transferred from and to the Ministry of Youth and Sport. (i) The Director of Human Resources and Administration was transferred from the Ministry of Youth and Sport to Department of Human Resources Development under the Public Service Management Division on exchange basis with his counterpart. (ii) The Principal Accountant was transferred from the Ministry of Youth and Sport to the Ministry of Lands and Natural Resources on exchange basis with his counterpart. (iii) The Accountant was transferred from the Ministry of Youth and Sport to Cabinet Office on exchange basis with her counterpart.

4 (iv) A Senior Youth Development Officer was transferred to Eastern Province to act as the Provincial Youth Development Coordinator. (v) A Planner was transferred from Planning Unit to the Department of Youth to act as the Senior Youth Development Officer. (vi) An Executive Officer was transferred from the Ministry of Chiefs and Tradition Affairs to the Ministry of Youth and Sport on exchange basis with her counterpart. (vii) AnAccountant was transferred from Ministry of Finance – Masaiti District to the Ministry of Youth and Sport. (viii) AStenographer was transferred from the Ministry of Youth and Sport to the Ministry of Chiefs and Traditional Affairs on exchange basis with her counterpart. (ix) A Registry Clerk was transferred from Ministry of Youth and Sport to Provincial Administration – Lusaka Province on exchange basis with her counterpart. (x) A Sports Development officer was transferred to Luapula Province to act as the Provincial Sports Development Coordinator. (c) Regrading The Director Human Resource Development was regraded to Director Human Resources and Administration. (d) Acting Appointments/Promotions (i) A Planner was appointed to act as Senior Youth Development Officer. (ii) Senior Youth Development Officer was appointed to act as Provincial Youth Development Coordinator for Eastern Province. (iii) A Sports Development Officer was appointed to act as Provincial Sports Development Coordinator in Luapula Province. (iv) TheActing Chief Youth Development Officer was promoted as Chief Youth Development Officer. (v) A Planner acted as Senior Planner for administrative convenience. (vi) A Stenographer acted as Personal Secretary for administrative convenience. (e) New Appointments/Recruitments During the period under review, there were no new appointments in the Ministry. (f) Retirements No member of staff retired during the period under review. (g) Payroll Management The Ministry facilitated payment of salaries to one hundred forty three (143) members of staff during the period under review. Transport Management During the period under review (a) Forty-seven motor vehicles were insured by Zambia State Insurance Corporation. (b) Four motor vehicles were involved in road accidents during the year, of which two have been repaired and two are still at the garage. (c) Facilitated the purchase of fuel and other lubricants for the Department fleet. (d) Facilitated the service and repair of sixteen motor vehicles. (e) Two vehicles were disposed off. These were Mitsubishi Pajero GRZ 804 BN and Mitsubishi Galant GRZ 483 BR. Constitutional Office Holders (a) Facilitated the procurement of office furniture for Constitutional Office Holder’s Offices and other Offices. (b) Provided Protocol services to Constitutional Office Holders and other Dignitaries. (c) Facilitated the payment of Constitutional allowances to the Constitutional Office Holders (d) Facilitated the purchasing of Air Tickets and Visa Acquisition for Constitutional Office Holders and other Officers.

5 Budget Performance A total of K10,769,017 was allocated to Human Resources and Administration Unit. During the period under review a total of K9,643,879 was released from the Ministry of Finance, representing 89.5 percent disbursement. Details of expenditure against programmes and activities is as summerised in the table below: Programme Annual Profiled Amount Actual Expenditure Source of Allocation Expenditure disbursed expenditure variance Ratio funding (Actual/ profiled) *100 Personal Emoluments 5,400,856 5,400,856 5,400,856 5,400,856 0 GRZ General Administration 911,581 911,581 713,396 713,396 198,184 GRZ Events 58,117 58,117 57,435 57,435 683 GRZ Capacity Building 263,363 263,363 82,273 82,273 181,090 GRZ Dismantling of Arrears 2,120,000 2,120,000 1,898,832 1,898,832 221,168 GRZ Cross-Cutting Issues 65,488 65,488 53,701 53,701 11,787 GRZ Human Resource Management 245,441 245,441 243,792 243,792 10,649 GRZ Records Management 167,612 167,612 70,449 70,449 97,163 GRZ Constitutional Office Holders 728,400 728,400 723,462 723,462 4,938 GRZ Transport Management 799,159 799,159 693,557 693,557 105,602 GRZ

TOTAL 10,769,017 10,769,017 9,643,876 9,643,876 1,125,141

PLANNING UNIT Functions The functions of the Unit are:- (a) To coordinate the development and review of the Ministry’s Strategic Plan, Policies and Acts in order to ensure the attainment of stated objectives; (b) To coordinate programmes of research which support policy formulation and appraisal in order to facilitate and ensure the availability of up to date information that will support effective policy formulation, review and appraisal; (c) To monitor and evaluate, at macro level, the implementation of the Ministry’s programmes and policies in collaboration with the technical Departments in order to ensure that policy objectives are met; (d) To develop and monitor a database which will support policy analysis, performance assessment, decision making and provide relevant information to the Government and stakeholders in order to ensure informed decision making; (e) To coordinate the preparation and presentation of Sector Policies and Investment Plans and proposals for purposes of resource mobilization. (f) To prepare Quarterly and Annual Reports on the operations of the Ministry inorderto effectively disseminate information and create awareness on its performance; (g) To ensure that cross cutting issues such as gender, youth, climate change and poverty alleviation are mainstreamed into Ministerial programmes and plans in order to ensure equity and social inclusion; and (h) To attend to Cabinet and Parliamentary matters.

6 Staffing The Unit comprises eight members of staff and is headed by the Chief Planner. Performance Review During the year under review, the Unit undertook the following activities: Parliamentary and Cabinet Business (a) The Planning Unit coordinated responses to eight Parliamentary Questions; (b) Developed two Cabinet Memoranda which were circulated to various Line Ministries for comments on the National Stadia Authority and the Construction of an Ultra-Modern Stadium in Livingstone; (c) Successfully issued two Ministerial Statements on the Launch of Community Sport and on the Construction of Mongu Stadium; and (d) Responded to fifty-one Cabinet Memoranda from Line Ministries.

POLICY AND PLANNING (a) Review of Acts This Unit commenced processes to review the National Sports Council of Zambia Act, Cap 142 of the Laws of Zambia but was unable to facilitate the Provincial Consultative Meetings due to inadequate funds. It was envisaged that the review process would be undertaken in 2016. (b) Preparation of the MTEF Budget The Unit coordinated the preparation of the 2016-2018 Medium Term Expenditure Framework (MTEF), the 2016Annual Budget, Budget Briefs, the Budget Framework Paper and the Policy Statement. (c) Conducting Policy Review (i) The Unit finalised the development of the 2015 National Youth Policy; (ii) The Unit also finalised the development of the Action Plan for Youth Empowerment and Employment; and (iii) The Unit commenced preparation for the review of the National Sports Council of Zambia Act. The review process is envisaged to be completed in 2016. (d) Technical Cooperation (International Exchange Visits) The Unit attended three (3) Joint Permanent Commission of Cooperation (JPC) Meetings during the period under review namely; (i) Zambia- Saudi Arabia Joint Permanent Commission The first inaugural session of the JPC between Zambia and Saudi Arabia was heldinRiyadh, Saudi Arabia from 1st to 3rd March, 2015. The Session reviewed and explored possible areas of cooperation in various fields including youth and sports development. The meeting discussed and resolved that Zambia through the Ministry of Youth and Sport initiates a Memorandum of Understanding in Youth and Sport Development and submit it to their counterparts in Saudi Arabia for comments. The Draft MoU was developed and submitted to the Ministry of Justice for clearance. (ii) Zambia – Joint Permanent Commission The JPC between Zambia and Kenya was held in , Kenya from 27th to 28th June, 2015. The Session considered the agreed minutes of the 8th JPC and explored new areas of possible cooperation which included youth and sport development. Zambia through our Ministry submitted a Memorandum of Understanding on Youth and Sport which the Kenyan counterpart undertook to comment on. However, the JPC learnt that in Kenya, unlike in Zambia, the portfolios on youth and sport were managed by two different Ministries. While the Ministry responsible for Sport was represented during the JPC, the Ministry responsible for youth development was not. Hence only the Ministry responsible for Sport commented on the Draft MoU. The MoU was then split into two and the youth component were yet to be sent to the Government of Kenya for their comments. The MoU was cleared by the Ministry of Justice.

7 (iii) Zambia- Joint Permanent Commission The JPC between Zambia and Botswana was held in Livingstone, Zambia from 2ndto4th September, 2015. The JPC discussed the Draft Memorandum of Understanding in youth and sport development between the two countries and it was agreed to revise it before it could be signed due to current and emerging issues. In addition, the JPC developed an Action Matrix on the way forward. Zambia is yet to provide comments to amend the MoU. (e) Monitoring and Evaluation of Programmes The finalised the development of the Monitoring and Evaluation Framework and its tools during the period under review. (f) Youth Mainstreaming The Unit in collaboration with the Department of Youth Development facilitated consultative meetings with various stakeholders in order to ensure youth issues were mainstreamed in national activities. Budget Performance Atotal of K1,100,767 was allocated to the Planning Unit in the 2015 Annual Budget out of which a total of K465,767 was released by Ministry of Finance representing 42.3 percent disbursement. Details of expenditure against programmes and activities is as summerised in the table below:

Programme Annual Profiled Amount Actual Expenditure Source of Allocation Expenditure disbursed expenditure variance Ratio funding (Actual/profiled) *100 General Administration 44,080 44,080 20,832 20,832 23,249 GRZ Publicity 22,265 22,265 0 0 22,265 GRZ Parliamentary and Cabinet Business 65,000 65,000 0 0 65,000 GRZ Policy and Planning 969,422 969,422 444,936 444,936 524,486 GRZ

TOTAL 1,100,767 1,100,767 465,767 465,767 635,000

ACCOUNTS UNIT Functions The functions of the Unit are: (a) Provide financial and Treasury Management Services, both for the resource inflows and outflows. (b) Safe guard all Government assets and liabilities. Staffing The Unit comprises eight members of staff and is headed by the Principal Accountant. Performance Review During the period under review, the Unit undertook the following activities. General Administration The Unit facilitated the procurement of goods and services for the smooth running of the Unit. FINANCIAL MANAGEMENT AND ACCOUNTING (a) Financial Management System/IFMIS (i) The Unit facilitated preparation of monthly bank reconciliation statements and submitted to the Ministry of Finance.

8 (ii) The Unit ensured about 99.5% capturing of data in the system. Unqualified Statement ‘C’ was produced and included in the 2015 Financial Report, which was error free. (b) Monitoring Revenue Collection The Unit facilitated monitoring of revenue collected by the National Heroes Stadium and Levy Mwanawasa Stadium. It was noted that the two stadia were not generating enough income in order for them to contribute to Government’s revenue collection. (c) Debt Collection – Youth Development Fund The Unit created ledgers for all YDF beneficiaries for the year 2015 and facilitated collection of K1,447,273.50 debt for the Youth Development Fund. (d) Monitoring Grant Aided Institutions The Unit visited five Grant Aided Institutions during the year under review. The Unit also ensured that all Grant Aided Institutions submitted their Annual Returns in accordance with the laid down financial regulations. (e) Processing Audit Queries and Public Accounts Committee Matters The Unit ensured to reduce audit queries to about 75%. The Unit also ensured that the issues raised during the public accounts committee were addressed in the stipulated period of time. Budget Performance A total of K272,181 was allocated to the Accounts Unit in the 2015 Annual Budget out of which a total of K82,093 was released by the Ministry of Finance representing 22.06 percent disbursement. Details of expenditure against programmes and activities is as summerised in the table below:

Programme Annual Profiled Amount Actual Expenditure Source of Allocation Expenditure disbursed expenditure variance Ratio funding (Actual/ profiled) *100

General Administration 23,920 23,920 0 0 23,920 GRZ Capacity Building 8,835 8,835 0 0 8,835 GRZ Financial Management and Accounting 372,181 372,181 82,093 82,093 290,088 GRZ

TOTAL 372,181 372,181 82,093 82,093 290,088

AUDIT UNIT Functions The functions of Internal Audit Unit are as follows:- (a) To provide Management with an objective assessment of whether systems and controls put in place by Management are working properly; (b) To initiate preparation and implementation of Annual Audit Work plans and programmes in order to achieve audit objectives; (c) To Undertake timely audit assignments in order to assess the effectiveness of the internal controls and detect irregularities in the system, if any; (d) Submission of Internal Audit Reports to the Controlling Officer, theAudit Committee and copies to the Secretary to the Treasury and Auditor General;

9 (e) Submission of Quarterly Audit Reports of Arrears and Expenditure Returns on foreign trips to the Secretary to the Treasury; (f) To ensure that financial and material resources are effectively and efficiently managed in order to enhance utilisation and accountability of public funds and other resources; (g) To ensure that the systems of control of the receipt, issue and use of stores is adequate; (h) To ensure that accounting documents are properly protected, recorded and regularly checked; (i) To ensure that receipts and payments of public money has been properly carried out under proper supervision; (j) To ensure adequate safeguards are in place for the prevention and prompt detection of fraud or loss of stores, cash or other Government assets are adequate; and (k) To ensure that the duties of accounting staff are changed from time to time. Programme Performance During the period under review the Unit undertook the following activities. Pre audit of Payments Pre audit of payments was conducted on a daily basis in the period under review. Quarterly Audit of Arrears The Unit undertook quarterly audit of arrears for the Ministry and quarterly reports were submitted to Ministry of Finance and National Planning. Audit Committee Meetings Held three Audit Committee meetings. Post Audit (i) Conducted post audits of four institutions namely Mpika, Zambezi, Kaoma, Youth Resource Centres and King George IV College; (ii) Audited the rehabilitation of Mongu Stadium; (iii) Audited Sports Infrastructure on the Copperbelt.; (iv) Audited YDF Loan disbursement and repayment in Northern and Eastern Provinces; and (v) Conducted post audit of RDC’s of the first and second quarters of 2015. Budget Performance A total of K410,022 was allocated to the Audit Unit in the 2015 Annual Budget out of which K179,999 was released by the Ministry of Finance representing 43.9 percent disbursement. Details of expenditure against programmes and activities is as summerised in the table below:

Programme Annual Profiled Amount Actual Expenditure Source of Allocation Expenditure disbursed expenditure variance Ratio funding (Actual/ profiled) *100

General Administration 10,174.00 10,174.00 0 0 10,174.00 GRZ Capacity Building 5,000.00 5,000.00 0 0 GRZ Financial Controls 394,848 394,848 179,999 179,999 214,849 GRZ and Procedures

TOTAL 410,022 410,022 179,999 179,999 230,023

10 PROCUREMENT AND SUPPLIES UNIT Functions The Unit of Procurement and Supplies draws its mandate from the Public Procurement Act No. 12 of 2008. Part III, Section 20 (2) of the Public Procurement Act No. 12 of 2008 clearly identifies the main functions of the Unit as follows: (a) To plan the activities of procurement to a procuring entity and recommend the appropriate methods of procurement; (b) To prepare solicitation documents, bid notices, short-lists, evaluation reports, contract award recommendations and contracts; (c) To manage the bidding process, including pre-bid meetings, clarifications, receipt and opening of bids; (d) To manage evaluation of bids and any post-qualification or negotiations; (e) To manage contracts and oversee contracts management by the designated contracts manager; and (f) To prepare any procurement reports required by the Zambia Public ProcurementAuthority, Controlling Officer, or a Procurement Committee for purposes of the Act. Staffing The Unit comprises four members of staff and is headed by the Head Procurement. Performance Review During the period under review, the Unit undertook the following activities: Consolidation of Procurement Plan for 2015 Prepared and consolidated the 2015 Procurement Plan for the Ministry. Procurement Management (a) Facilitated procurement of office furniture and equipment; (b) Held six Procurement Committee meetings at which a total number of twenty-five applications for purchase authority for the procurement of goods, services and works were considered by the Ministry of Youth, Sport and Child Development; (c) Facilitated the procurement of goods, services and works required by the various Divisions and user Departments for their adhoc and day-to-day operations; and (d) Pre-inspected and disposed off obsolete, redundant, scrap and surplus materials and equipment and all excess stock. Budget Performance A total of K169,289 was allocated to the Procurement and Supplies Unit in the 2015 Annual Budget out of which K158,650 was released by the Ministry of Finance representing 93.7 percent disbursement. Details of expenditure against programmes and activities is as summerised in the table below:

Programme Annual Profiled Amount Actual Expenditure Source of Allocation Expenditure disbursed expenditure variance Ratio funding (Actual/ profiled) *100

General Administration 23,231 23,231 22,030 22,030 1,201 GRZ Procurement Management 139,058 139,058 136,620 136,620 2,439 GRZ

TOTAL 169,289 169,289 158,650 158,650 3,640

11 CHAPTER THREE DEPARTMENT OF YOUTH DEVELOPMENT The Department of Youth Development is one of the four Departments of the Ministry of Youth, Sport and Child Development. The role of the Department is to effectively, promote, co-ordinate and monitor youth development programmes in order to provide quality services to the youth and contribute to sustainable national development.

FUNCTIONS The functions of the Department are:- — Provide skills training to the youth; — Supervise Skills Training Centres; — Coordinate Youth Organizations; — Coordinate youth policy, programmes and administration; — Facilitate technical cooperation with international organizations; — Supervise and inspect youth programmes and projects; and — Supervise statutory bodies.

STAFFING The Department comprises a total of fifteen members of staff at headquarters and two hundred and five in Provinces and Youth Resource Centres. It is headed by a Director of Youth. The establishment for the Department is two hundred and fifty and out of this establishment, there are thirty vacant positions.

PERFORMANCE REVIEW During the period under review, the department undertook the following programmes and activities. Youth Development Fund (i) Disbursed a total of K1,138,000 in form of loans to 46 youth groups and grants to two Youth Organizations in North-Western Province; and (ii) Conducted desk and field appraisals of all receivedYDFApplications from the 10 provinces in collaboration with Provincial Technical Committees, as well as validation of the successful applicants. Grants to Institutions – Operational Disbursed a total of K4,553,603 as grants for operational purposes to the following grant aided institutions under the Department: (i) Girls Brigade of Zambia (ii) Boys Scout Association (iii) Chinsali Youth Resource Centre (iv) Chisangwa Youth Resource Centre (v) Chiyota Youth Resource Centre (vi) Girl GuidesAssociation of Zambia (vii) Kalingalinga Youth Resource Centre (viii) Kaoma Youth Resource Centre (ix) Katembula Youth Resource Centre (x) King George VI National Youth College (xi) Luwingu Youth Resource Centre (xii) Manyinga Youth Resource Centre (xiii) Mbabala Youth Resource Centre (xiv) Mpika Youth Resource Centre (xv) Mufumbwe Youth Resource Centre

12 (xvi) Mukwela Youth Resource Centre (xvii) Mumbwa Youth Resource Centre (xviii) National Youth Development Council (xix) Outward Bound Association of Zambia (xx) Samfya Youth Resource Centre (xxi) Zambezi Youth Resource Centre (xxii) Kwilimuna Youth Resource Centre (xxiii) Kazungula Youth Resource Centre (xxiv) Muoyo Youth Resource Centre (xxv) Chama Youth Resource Centre (xxvi) Ngungu Youth Resource Centre (xxvii) Namuso Youth Resource Centre (xxviii) Mwinilunga Youth Resource Centre Contributions and Subscriptions to Organization The Department facilitated the payment of annual subscription amounting to K29,999, to the following organisations: (i) Commonwealth Youth Programme (CYP); and (ii) African- Asia Rural Development Organisation (AARDO). Youth Rights Promotion Facilitated the commemoration of the 2015 National Youth week celebrations. The following major activities were undertaken during the 2015 Youth Week; (i) Sunday Youth Service on 8th March, 2015, where prayers were held at the Cathedral of the Holy Cross in Lusaka; (ii) Young Entrepreneurs exhibition was held on the 9th and 10th of March, 2015. A total of 39 young people exhibited in the following categories; Agriculture andAgro-processing, Construction, Technology and Innovation, Hospitality and Tourism, Green Industry, Creative Industry, Manufacturing and Trading; and (iii) Match Past and Wreath Laying: The wreath laying was led by Dr Ngosa Simbyakula, MP, Minister of Justice and Acting President at the time. The March Past attracted over 150 schools, NGOs, Political parties as well as private and government institutions. Infrastructure Development Under youth infrastructure development, the Department undertook the following: Rehabilitation of Mukwela Youth Resource Centre The Ministry had earmarked rehabilitation of Mukwela Youth Resource Centre, since it was in the deplorable state but due to lack of funding, no works were undertaken. Construction and Rehabilitation (a) Construction and Rehabilitation of Mwange Resettlement Scheme The activities that were undertaken in Mwange by the Ministry, during the period under review were commendable. The Contractors, engaged to undertake the works continued to work at a slow pace due to non-payment of their certificates by the Ministry of Finance. In addition, the Ministry resettled 183 youth in 2015 making the total of the resettled youth to be 235 at Mwange. The youth were provided with start-up kits which included tents, fertilizer, food ration, cooking utensils, beddings and iron sheets, in liaison with Disaster Management Mitigation Unit (DMMU).

13 Rehabilitation works at Mwange Precious Consultant Company was engaged to rehabilitate 7 Classroom blocks, 4 Workshops, 1 Zonal Clinic, 1 Administration Block and 1 Police Post. Only 60% of the works were done during the period under review. Most of the works have stalled due to non-payment of the certificate issued for payment by Ministry of Finance. Drilling of boreholes in Mwange Simplex Drilling Company drilled 50 boreholes and installed hand pumps on the 50 boreholes. Construction of Staff Houses in Mwange During the year under review the Ministry terminated the contract between Integrity Trading Company and the Ministry of Youth, Sport and Child Development that came due to the failure by Integrity Trading Company to diligently proceed with the works of constructing 17 low cost houses, 2No. Medium cost houses, 5No. Ablution blocks and external works. Construction of Hostels at Mwange Mapaonga Constructing Company was engaged to construct four student hostels at Mwange. The four hostels were constructed up to window level. Currently the works have stalled due to the non-payment of certificates issued for payment by the Ministry of Finance. The Contractor has since demobilised. YOUTH AFFAIRS AND DEVELOPMENT Transition of Skills Development to Industry and Market (a) Wheels for Change Programme The Ministry partnered with UNICEF and Barclays Banks to implement the Wheels for Change Grant Support programmes. The programme was aimed at creating the greatestimpactonyouth wealth and employment creation through the provision of entrepreneurial skills training and grants to youth entrepreneurs. The programme also involved sensitisation of communities on gender issues. In 2015, 425 youth had undergone training in entrepreneurship and each benefited a grant of K5,000 to enhance their businesses. An assessment of the performance of the programme indicated that the programme was a success. The beneficiaries of the programme were now able to meet their daily need through their micro- entrepreneurial activities. Furthermore, this has seen an increased awareness of gender matters on communities and the reduction in gender imbalances and gender based violence. Equipment and Tool The Ministry partnered with Stiching Gered Gereedscalp of Neitherlands through Chawama Youth Project to provide necessary tools for various vocational and life skills training in 20 Youth Resource Centres. Stiching Gered Gereedscalp procured the tools as a grant to the country. The Ministry provided resources for clearing, orientation and distribution of the tools to the 20 youth resource centres. Monitoring and Evaluation (a) Inspection of Youth programmes and Projects During the period under review the Ministry facilitated site inspections for eight youth resource centres countrywide. These Centres were being funded by the Ministry of Finance under Head 12 Budget line. The Ministry conducted site visits in liaison with the Ministry of Works and Supply, who were the supervisors of the works. Atotal of 10 contractors were undertaking rehabilitation, construction and borehole drilling. There were 12 certificates for payment that were received and none of the received certificates were paid out by the Ministry of Finance as follows: (i) Chama Youth Resource Centre The Ministry had engaged Messer Pro-Fab Ltd to construct 2 hostels, 1 x3 workshopblock,1x3 classroom, administration block and the ablution block. The contractor managed to complete 40% of the construction work and due to inadequate funding the work stalled and the contractor demobilised.

14 (ii) Chililabombwe Youth Resource Centre Buildcon was contracted to construct 1 x 3 workshop blocks, 1x 3 classrooms, Power Substation and the ablution block. 90% of the construction works were done by the contractor but due to inadequate funding, the works stalled and the contractor demobilised. (iii) Chiyota Youth Resource Centre Wall Tech Enterprises was engaged to construct 2 hostels, 1 x 3 workshop blocks, 1x 3 classroom, administration block and the ablution block. The contractor managed to complete 95% of the construction work and due to inadequate funding the work stalled and the contractor demobilised. (iv) Luanshya Youth Resource Centre TheMinistryhadengagedMesserPro-FabLtdtoconstruct2hostels,1x3workshop block, 1x 3 classroom, administration block and the ablution block. The contractor managed to complete 60% of the construction work and due to inadequate funding the work stalled and the contractor demobilised. (v) Kwilimuna Youth Resource Centre Jearmy Enterprise Limited was constructed to construct 1x 4 classroom block, 2 hostels and 1 ablution block. 70% of the construction work was done and due to inadequate funding the work stalled and the contractor demobilised (vi) Kafue Youth Resource Centre Wall Tech Enterprises was engaged to construct a modern fully fledged Youth Resource Centre with a sport complex. The contractor managed to complete 80% of the construction work and due to inadequate funding the work stalled and the contractor demobilised. (vii) Kalabo Youth Resource Centre Almut (Z) Ltd was engaged to construct a modern fully fledged Youth Resource Centre with a sport complex. The contractor managed to complete16% of the construction work and due to inadequate funding the work stalled and the contractor demobilised. The inspection revealed that the works at Kalabo Youth Resource Centre were of poor workmanship and recommended the entire structure be demolished and re-construct with suitable material and placed with well-designed concrete. In addition to the site inspections of youth resource centres under construction, the Department undertook the verification of the projects funded under Youth Development Fund funded and adherence to the repayment schedules. The Ministry also verified the loan accounts and records with Finance Bank and Postal Services to determine how much recoveries were made. (b) Review of Minimum Standards for Youth Development Review of minimum Standards for Youth Development was not done due to inadequate funds. (c) Standardization of Training Curriculum and Certification This activity was not undertaken during the period under review due to inadequate funds.

BUDGET PERFORMANCE Atotal of K53,028,537was allocated to the Department of Youth Development in the 2015 Annual Budget out of which K55,927,278 was released by the Ministry of Finance representing 106 percent disbursement.

15 Details of expenditure against programmes and activities is as summerised in the table below: Programme Annual Profiled Amount Actual Expenditure Source of Allocation Expenditure disbursed expenditure variance Ratio funding (Actual/ profiled) *100 Personal Emoluments 3,091,653 3,091,653 3,091,653 3,091,653 0 GRZ General Administration 290,031 834,757 834,757 625,403 209,354 GRZ Dismantling of Arrears 230,000 230,000 137,126 137,126 92,874 GRZ Transport Management 160,000 160,000 120,898 120,898 39,103 GRZ Youth Development Fund 29,302,897 32,266,912 5,889,039 5,889,039 26,377,873 GRZ Events 517,000 517,000 496,931 496,931 20,569 GRZ Grants to Institutions 4,851,000 4,851,000 4,553,603 4,553,603 297,397 GRZ Operational Contributions and Subscriptions to Organizations 70,000 70,000 29,999 29,999 40,001 GRZ Infrastructure Development 12,725,000 12,725,000 12,115,000 69,999 12,045,001 GRZ Youth Affairs and Development 1,048,320 1,048,320 1,048,320 984,800 63,520 GRZ Implementation of the Youth Policy 200,000 200,000 200,000 175,858 24,142 GRZ Monitoring and Evaluation 542,136 542,136 542,136 529,852 12,284 GRZ

TOTAL 53,028,537 53,028,537 55,927,278 16,705,161 39,222,117

CHAPTER FOUR DEPARTMENT OF SPORT

INTRODUCTION The Department of Sport is mandated to ensure the development of sport in the Country. The Department promotes participation in physical activity and sport in order to have a fit citizenry and to ensure the Country produces champions in sport. The major clients of the Department of Sports Development are as follows; — Sports persons (athletes, coaches and administrators) — Sports Associations — Learning institutions – Schools — Communities — The general public

STAFFING The Department comprises forty members of staff at both Headquarters and Provincial Offices. It is headed by the Director of Sport Development.

16 PERFORMANCE REVIEW During the period under review the Department undertook the following activities. Grants to Institutions – Operational The Ministry facilitated payment of K3,794,997.29 for Grants to institutions as follows: (a) National Sports Council of Zambia; (b) National Paralympic Committee of Zambia; (c) National Olympic Committee of Zambia; (d) Olympic Youth Development Centre; (e) Special Olympics Zambia; (f) Levy Mwanawasa Stadium; (g) National Heroes Stadium; (h) Ninety Days Legacy Swimming Pool; (i) Special Olympics; (j) Provincial Sports Advisory Committees; (k) NSCZ – Sports Associations; and (l) Zambia Professional Boxing and Wrestling Control Board. Contributions and Subscriptions The Department facilitated the payment of K185,608 for contributions and subscriptions to the following organisations: (a) Supreme Council for Sport in Africa Zone VI ( Sports Council Region 5); (b) Regional Anti-Doping Organisation; and (c) WorldAnti-DopingAgency. DISMANTLING oF ARREARs COSAFA 2013 Outstanding Bills Arrears owed to supplier of goods and services for the 2013 COSAFA Games werenotpaid during the period under review due to inadequate funding from Treasury. Outstanding Bills The Department facilitated payment of K559,000 to various suppliers of goods and services during the year under review. 2012 SCSA Zone VI Arrears The Department facilitated payment of outstanding arrears to suppliers of goods and service during the 2012 SCSA Zone VI Under 20 Youth games amounting to K532,642.05.The balance of K41,942,588.83 remained unpaid due to inadequate funding from Treasury. SPORT FOR ALL Sport Development Fund (SDF) The Sports Development Trust Fund Deed was drafted and submitted to the Ministry of Justice and has since been approved. Sport and Health A draft cabinet memorandum to designate Friday afternoon as sports day for Government Employees was developed and would be finalised in 2016.

Support to Community Sport in all Provinces The Department facilitated participation in various sports events countrywide through the Provincial offices. They included the following: — Participation in the Half Marathon from Mongu to Limulunga in Western Province; — The Regatta boat competition held in Livingstone, Southern Province as part of its annual sports activities;

17 — Hosted of theAnnual Chova Tournament (Amateur community cycling) in Eastern Province; — Supported the Ministry of Education in its school sports events at variouslevels; — Held the Mini District Sports festival with its Departmental funding in Muchinga province; — Hosted a boxing sports tournament that aimed at promoting amateur boxing in Southern Province. The event included Mr Timothy Chiyesu who was a participant in the2015 ; — Northern Province supported the following games and tournaments: Interprovincial Ball games held in Kasama, Golf club with golf prizes during the Bemba – Ngoni tournaments and conducted parallel selection of players for education during Coca colagamesin Luwingu district; — Lusaka Province held 1 sport for people with Disabilities sensitization tournament; — Facilitated the hosting of basketball tournament in Luapula and Copperbelt provinces; — Bought balls and whistles for all the districts where DSACs were formed; and — Sponsored games i.e. karate, netball, volleyball, football , basketball, body building and constituency games with additional help of Members of Parliament, National Sports Council of Zambia officials and contractors in the province (China Henan, UNIK constructions, Kadosh international consultants and Keystone solutions). At national level, the Community Sport programme was launched in September 2015 by the Minister of Youth, Sport and Child Development in Munali Constituency. Distribution of sports equipment to all Provinces The Ministry facilitated distribution of various sport equipment to provinces as follows: — Distributed footballs to all Members of Parliament from all constituencies; — Schools ball Games were supported by the Departmental Provincial Centres; and — Lusaka Province distributed 250 various sports equipment to sports teams. Provincial Sports Advisory Committees (PSACs) and District Sports Advisory Committees (DSACs) The Department supported activates of various District Sports Advisory Committees (DSACs) as follows: — Footballs and Netball jerseys were distributed to Chilubi, Nsama, Kaputa and Mbala DSACs; — Sports equipment was procured and distributed to Northern Province (Mwange, Mporokoso, Mpulungu, Luwingu and Chilubi), Muchinga province (19 clubs in Chinsali) and District SportsAdviory Committees (DSACs). This included footballs, netballs, volleyballs, netball jerseys and football jerseys; — 4 DSASc in the Northern Provinces were provided with Office equipment; — Muchinga Province finalised constitution of its Provincial Sports Advisory Committee; — The District Sports Advisory Committees were reconstituted in Lusaka, Northern and Western Provinces; and — DSACs were formed in Chiengi, Kawambwa, Mwansabombwe and Nchelenge of Luapula Province. SPORT EDUCATION AND ACCREDITATION SYSTEM Regional/International Meetings (a) The Department attended the Sport Education and Accreditation System (SEAS) … meeting held in ; (b) The Department participated inAUSC Region 5 meetings and activities that were held in the 1st quarter of 2015;

18 (c) The AUSC Region 5 supported the hosting of the Podium Performance Programme (PPP) induction that was held in June, 2015; (d) The Coaches Council Conference was held and sponsored by the AUSC Region 5 in October, 2015; and (e) The Ministry led by the Hon. Minister of Youth, Sport and Child Development travelled to China for bilateral relations between that Country and Zambia. Among the members in the entourage included the Permanent Secretary, Director of Youth, Director of Sport, Chief Planner, the Chairperson of the National Sports Council of Zambia and the Council Secretary for the National Youth Development Council. The People’s Republic of China donated 1,500 footballs to the Ministry which were distributed to all 156 constituencies in Zambia, through their area members of parliament. Capacity Building for Coaches The Department conducted a coaching clinic for 16 in football and an Administrators course for 11 people in Central Province. Two Coaching clinics were also held in Kafue and Chirundu Districts of Lusaka Province. INFRASTRUCTURE DEVELOPMENT Construction of Car Park – Levy Mwanawasa Stadium Tender procedures were facilitated and concluded by the Copperbelt Provincial Administration. The activity could not be implemented due to inadequate funding from Treasury. Rehabilitation of Maramba Stadium This activity was not undertaken during the period under review due to inadequate funding from Treasury. Construction of Livingstone Stadium This activity was not undertaken during the period under review due to inadequate funding from Treasury. Construction of Sports Facility Mufumbwe The North-Western Provincial administration identified land for the construction of Mufumbwe Sports facility. The activity was not undertaken during the period under review due to inadequate funding from Treasury. Construction of Ultra-Modern Stadium in Mongu This activity was not undertaken due to inadequate funding from Treasury. However, a private company called Keren Motors submitted a proposal to fund the construction of the stadium in Mongu. The submission was sent to the Ministry of Finance for further guidance. Installation of Overhead Motion Cameras – National Heroes Stadium This activity was not undertaken during the period under review due to inadequate funding from Treasury. Rehabilitation of Kaole Stadium This activity was not undertaken during the period under review due to inadequate funding from Treasury. Installation of Overhead Motion Cameras – National Heroes Stadium This activity was not undertaken during the period under review due to inadequate funding from Treasury. Infrastructure Development Undertaken by the Provincial Offices — The Department in Northern Province partially renovated the Tennis Court in Kasama; — The community Football Pitch in Muchinga Province was graded and levelled; — The Tennis Court Concrete Slab at Mwaba Community Sports Grounds in Muchinga Province was finalised; — The tender for the construction of the Chinsali Sports Complex in MuchingaProvince was finalised and Horizon Properties were awarded the contract; and

19 — The Department sourced for help to rehabilitate Kaole Stadium dressing rooms, toilets, water system, football pitch, tarred road into the stadium and through the help of RDA and contractors some renovations were done in the stadium.

REGIONAL AND CONTINENTAL GAMES Support to Senior National Football Team The Men’s Senior National Football Team was supported in its qualifiers and tournaments for the year through Government funding. — The Country qualified to the football 2016 CHAN Tournament for Rwanda; and — The Men’s Senior National Football Team also participated in the 2015AFCON in Equatorial Guinea. Support to Senior National Football Team Coach This activity facilitates payment of the Senior Men’s National Football Team Coach’s salary. During the year under review, the Ministry paid outstanding bills for the former Coaches Mr Dario Bonnet and Mr Patrice Buemelle amounting to USD421,760.39 and USD50,000 respectively. Africa Cup of Nations The Men’s Senior National Football Team participated in the 2015 AFCON in Equatorial Guinea were their performance was not up to standard. All Africa Games The Ministry facilitated athletes in the following athletics, boxing, judo, swimming, handball and sport for the disabled, to participate in the All Africa Games held in Congo Brazaville. The team list could not cater for all 20 sports codes due to the inadequate funds. The country reaped one Gold medal in Athletics through Mupopo Kabange and one Bronze medal in boxing through Ben Muziyo. Special Olympic Summer Games – 2015 The Ministry facilitated sponsorship for the Team through sports equipment and attire. The Team got 2 Gold medals, 1 bronze and 1 silver medal. Commonwealth Youth Games The Ministry facilitated the country’s participation at the 2015 Commonwealth Youth Games held in Samoa. The participating sport disciplines included boxing who attained a bronze medal Athletics, Judo. The Games participation report was yet to be received from the organisers of the Games. Sport for Development and Peace (a) Ministerial Social Team The Department procured sports attire for the Netball and Football Ministerial social teams.The teams participated in social events that included: — ZAAA Inter-company relay; — Inter-ministerial sports events; and — Mark day sports events. (b) Sport Activities During International/National Mark Days The department facilitated sports activities during the following mark days: —AfricaFreedomDay;and — Independence Day. Members of Parliament competed with members of the diplomatic service in social games such as football and netball during Independence Day celebrations to celebrate peace and unity.

20 TALENT IDENTIFICATION Provincial Team Selection and Development This activity was not undertaken during the period under review due to inadequate funding from Treasury. National Sport Festivals This activity was not undertaken during the period under review due to inadequate funding from Treasury. FIFA Grassroot Football This activity was not undertaken during the period under review due to inadequate funding from Treasury. Women and Sport The Department participated in women and sport programmes that included facilitation at workshops. However, the activity’s funding allocation was not released due to inadequate funds. The Department also facilitated sponsorship of women teams as follows: (a) 2015 Netball world cup in Australia was sponsored by Government and representedbya Government and NSCZ Official; (b) Sponsored a Handball Team for the 2015 African Games; (c) The 2015 African Games had a total of 31 females against 27 male athletes.TheChef De Mission and team Manager for the Team were female; and (d) The Country participated in 1 of the 2 AUSC Region 5 Women in Sport meeting in 2015. Anti-Doping in Sport The Ministry facilitated the training of over 200 participants that included athletes, coaches and sports practitioners in anti-doping, with financial and technical support from UNESCO. Podium Performance Programme Under this activity, the Ministry undertook various sub activities. These included (a) The Ministry hosted its first Induction Workshop in June 2015 and it was facilitated and supported by the AUSC Region 5; (b) The Ministry facilitated the hosting of the Sports Conference held in July, 2015. The conference was supported by cooperating partners from the United Kingdom and Zambia; (c) The Department participated in the AUSC Region 5 Coaches Council meeting held in October, 2015. Sport in Action led the hosting of the event with other sports NGOs in the Country.The resolutions of the meeting have since been circulated; (d) The department facilitated the Stakeholders meetings on the Podium Performance Programme (PPP); (e) The Department facilitated selection of the PPP Team for the regional camping. The camping was planned for Pretoria .The regional camping did nottakeplace due to constraints at; and (f) The Department drafted the PPP Memorandums of Understanding with its various stakeholders which included AUSC Region 5. Sport and Physical Education Under this activity the following were achieved: (a) The Ministry held a meeting with the Ministry of Education in April, 2015 to revamp sports and P.E programmes in schools; (b) UNESCO adopted Zambia as a Pilot country for the QPEPP Project that would be spearheaded by the Ministry of Education and supported by the Ministry of Youth, Sport and Child Development;

21 (c) The Country participated in the Revision of the International Charter on Sport and P.E; and (d) The Technical Working Group on Women and Sport held one meeting out of the planned four meetings due to inadequate funds. BUDGET PERFORMANCE Atotal of K23,490,137 was allocated to the Department of Sport Development in the 2015 Annual Budget out of which K55,614,212 was released by the Ministry of Finance representing 237 percent disbursement. The increase was as a result of the supplementary funding of K32,124,075 to the Department to facilitate Zambia’s participation at various regional and international games. Details of expenditure against programmes and activities is as summerised in the table below: Programme Budget Profiled Amount Actual Expenditure Source of Provision Expenditure disbursed expenditure variance Ratio funding (Actual/ profiled) *100 General Administration 196,030 196,030 193,529 193,529 2,501 GRZ Grants to Institutions 3,800,000 3,800,000 3,794,997 3,794,997 5,003 GRZ Contributions and Subscriptions to Organisations 400,000 400,000 184,608 184,608 215,392 GRZ Dismantling of Arrears 6,804,080 6,613,080 1,072,311 1,072,311 5,540,769 GRZ Sports for All 266,000 266,000 259,368 259,368 6,632 GRZ Transport Management 142,000 142,000 120,847 120,847 21,153 GRZ Sport Education and Accreditation 109,145 109,145 0 0 109,145 GRZ Framework Infrastructure Development 8,900,920 7,900,920 565,848 565,848 7,333,072 GRZ Events 41,000 41,000 40,999 40,999 1 GRZ Regional and Continental Games 750,000 34,225,037 31,884,857 31,884,857 2,340,180 GRZ Sport for Development and Peace 60,000 60,000 59,629 59,629 371 GRZ Talent Identification 423,688 263,726 222,428 222,428 41,298 GRZ

TOTAL 23,490,137 55,614,212 39,996,694 39,996,694 15,617,518

CHAPTER FIVE MAJOR CHALLENGES AND CONSTRAINTS

MAJOR CHALLENGES The Ministry in 2015 faced the following challenges that affected the full potential for execution of its mandate. (a) Inadequate/erratic funding affected the smooth implementation of programmes and projects; (b) Inadequate youth and sports facilities, affected access to skills development centres as well as people’s participation in sport in the country, especially in ruralareas;

22 (c) The Ministry’s structural challenges affected efficient and effective programme implementation. The Ministry did not have presence at district level. This translated into insufficient service delivery particularly at grassroot level. In addition, the Ministry did not have an IT Unit to address ICT challenges and in some instances some Departments/ Units completed the year with some vacant positions. Despite having Cabinet approval of the Revised Organizational Structure for the Ministry, Treasury Authority was not granted during the period under review; (d) The Ministry did not have adequate transport to service all the programmes of the Ministry efficiently and effectively; (e) The Ministry did not have enough office space to accommodate all Officers which resulted in some Officers sharing offices and in some provinces, the Ministry continued to rent office space; (f) The Ministry did not have adequate facilities and human and financial resources to facilitate development of athletes particularly in rural areas; (g) The Ministry did not receive adequate support from the private sector. The private sector, Individuals and other would be sponsors were overwhelmed with requests from churches, political parties, NGOs and Government.This translated into low support from the private sector for sport development. In addition most sports associations exhausted the same channels of sponsorship that resulted in low sponsorship to sport; (h) The Ministry faced challenges in provision of sports equipment and tools for the various sports associations. Sports teams in communities had inadequate sports equipment particularly balls and sports attire. In addition, the Ministry faced similar challenges in provision of equipment and tools for use in the various youth resource centres; and (i) Inadequate qualified coaches in various sports disciplines contributed to failure to reap medals at regional and international games. Most sports disciplines had coaches that were not fully qualified to the desired levels for various sports events andtournaments.

RECOMMENDATIONS In order to adequately address the above stated challenges, the following were the recommendations: (a) There was need to lobby Treasury for increased budget ceilings in order to enhance programme implementation; and (b) There was need for the Ministry to engage its stakeholders and other cooperating partners in order to implement some of the programmes through public private partnerships.

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