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Ministry of Youth, Sport and Child Development--Annual Report, 2015

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Ministry of Youth, Sport and Child Development--Annual Report, 2015 REPUBLIC OF ZAMBIA MINISTRY OF YOUTH, SPORT AND CHILD DEVELOPMENT ANNUAL REPORT for the YEAR 2015 11th and 15th Floor New Government Complex Off Independence Avenue MINISTRY OF YOUTH, SPORT AND CHILD DEVELOPMENT ANNUAL REPORT FOR THE YEAR 2015 TABLE OF CONTENTS Item Page Chapter 1 ............................................................................................................................ 1 Introduction ......................................................................................................................... 1 The Mandate ....................................................................................................................... 1 StatutoryBodies and Institutions Under the Ministry ............................................................. 1 Acts of Parliament Under the Ministry .................................................................................. 1 Other Institutions Under the Ministry .................................................................................... 1 Structure of the MinistryofYouth, Sport and Child Development .......................................... 1 The Leadership.................................................................................................................... 2 The Senior Management ...................................................................................................... 2 Objectives ........................................................................................................................... 2 Chapter 2 ............................................................................................................................ 3 The Department of Human Resources andAdministration ..................................................... 3 Introduction ......................................................................................................................... 3 Human ResourcesandAdministration Unit ........................................................................... 3 PlanningUnit ....................................................................................................................... 6 Accounts Unit ...................................................................................................................... 8 AuditUnit............................................................................................................................ 9 Procurement and Supplies Unit .......................................................................................... 11 Department ofYouth Development ..................................................................................... 12 Functions........................................................................................................................... 12 Staffing .............................................................................................................................. 12 PerformanceReview.......................................................................................................... 12 Budget Performance .......................................................................................................... 15 Department of Sport .......................................................................................................... 16 Introduction ....................................................................................................................... 16 Staffing .............................................................................................................................. 16 PerformanceReview.......................................................................................................... 17 Budget Performance .......................................................................................................... 22 Major Challenges and Constraints ...................................................................................... 22 Major Challenges .............................................................................................................. 22 Recommendations ............................................................................................................. 23 i CHAPTER ONE INTRODUCTION This Report highlights the programmes and activities that were implemented by the Ministry of Youth, Sport and Child Development for the year ended 31st December, 2015. The Report outlines the major challenges encountered by the Ministry during the year under review. Furthermore, the Report highlights the recommendations to overcome the outlined challenges. The Report is divided into five chapters. Chapter One outlines the mandate, functions, and structure of the Ministry. Chapter Two, Three and Four covers programmes, projects and activities implemented by the three Departments, namely Human Resources andAdministration, Youth and Sport Development. The last Chapter outlines the challenges and recommendations. The Report does not cover programmes and activities implemented by the Department of Child Development as this portfolio was under the Ministry of Gender and Child Development until October, 2015. THE MANDATE The Ministry draws its mandate from the portfolio functions as outlined in Gazette Notice Number 183 of 2012 and as reinforced by Gazette Notice Number 561 of 2012. Specifically, the portfolio functions and subjects are as follows: (i) Youth Policy; (ii) Sports Policy; (iii) Youth Development; (iv) Sports Development; (v) Coordination of Youth Organizations; and (vi) Coordination of Sports Organizations. STATUTORY BODIES AND INSTITUTIONS UNDER THE MINISTRY The Ministry has three Statutory Bodies under its supervision and these arethe:- (i) National Sports Council of Zambia; (ii) National Youth Development Council; and (iii) Zambia Professional Boxing and Wrestling Control Board. ACTS OF PARLIAMENT UNDER THE MINISTRY There are four Acts of Parliament under the administration of the Ministry and these are the:- (i) National Sports Council of Zambia Act No. 15 of 1997; (ii) National Youth Development Council Act No. 7 of 1986; (iii) Zambia Professional Boxing and Wrestling Control Board Act No. 13 0f 1994; and (iv) Boy Scouts and Girl Guides Act No. 123 of 1963. OTHER INSTITUTIONS UNDER THE MINISTRY The other institutions under the Ministry of Youth and Sport are nineteen Youth Resource Centres and King George VI National Youth College in Kabwe. These institutions provide basic skills to the youth such as tailoring, carpentry, agriculture, hospitality, plumbing and bricklaying. STRUCTURE OF THE MINISTRY OF YOUTH,SPORT AND CHILD DEVELOPMENT The Ministry comprises of four Departments namely:- (i) Human Resource andAdministration; (ii) Youth Development; (iii) Sports Development; and (iv) Child Development. 1 THE LEADERSHIP During the first half of the year, the Ministry was headed by Hon. Chishimba Kambwili, MP, who was assisted by a Deputy Minister Hon. Christopher Mulenga, MP. During the second half of the year, the Ministry was headed by Hon. Vincent Mwale, MP, who was assisted by a Deputy Minister Hon. Ronald Chitotela, MP. THE SENIOR MANAGEMENT During the period under review the composition of the Senior Management wasasfollows:- (i) Permanent Secretary; (ii) Director (Human Resources and Administration); (iii) Director (Sport); (iv) Director (Youth); (v) Chief Planner; (vi) Assistant Director (HRA); (vii) Principal Accountant; (viii) Head Procurement and Supplies; and the (ix) Senior Internal Auditor OBJECTIVES The policy objectives and the role of the Ministry of Youth, Sport and Child Development are derived from the mission statement which states as follows: “To effectively promote and manage the development and implementation of youth empowerment and sport programmes in order to create economic opportunities and attain excellence in sport” Arising from the Mission Statement, the Ministry of Youth, Sport and Child Development formulated seven strategic objectives. The objectives are outlined in the 2013-2016 Ministerial Strategic Plan and are as follows:- (1) To develop, implement and support youth empowerment initiatives for active youth participation and sustainable National Development (2) To provide and maintain adequate modern sports infrastructure at school, district, provincial and national levels in order to increase citizens’ participation (3) To effectively coordinate and manage the implementation of sports development programmes in order to enhance excellence and professionalism in sport (4) To coordinate the formulation and review of policies and legislation in order to provide a framework for effective implementation of sports and youth programmes (5) To effectively and efficiently plan, monitor and evaluate the implementation of youth and sports programmes in order to ensure realization of set goals and targets (6) To effectively and efficiently manage and develop human resources in order to enhance individual and organizational performance (7) To provide financial, administrative and logistical support services in order to enhance the operations and implementation of the Ministry’s programmes 2 CHAPTER TWO THE DEPARTMENT OF HUMAN RESOURCES AND ADMINISTRATION INTRODUCTION The mandate of the Department of Human Resources and Administration is to effectively and efficiently manage and develop Human Resources in order to enhance individual and organisational performance. The Department is also responsible for the provision of administrative and logistical support services in order
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