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Asset Management Plan: 1998-2003. INSTITUTION Jefferson County School District R-1, Denver, CO

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Asset Management Plan: 1998-2003. INSTITUTION Jefferson County School District R-1, Denver, CO DOCUMENT RESUME ED 436 933 EF 005 525 TITLE Asset Management Plan: 1998-2003. INSTITUTION Jefferson County School District R-1, Denver, CO. PUB DATE 1998-03-00 NOTE 246p. AVAILABLE FROM Jefferson County Public Schools, 1829 Denver West Drive, Building 27, P.O. Box 4001, Golden, CO 80401-0001; Tel: 303-982-6500. PUB TYPE Numerical/Quantitative Data (110) Reports Descriptive (141) EDRS. PRICE MF01/PC10 Plus Postage. DESCRIPTORS *Budgets; *Capital Outlay (For Fixed Assets); Data Collection; *Educational Facilities Improvement; Elementary Secondary Education; *Financial Support; Public Schools; School District Spending; Tables (Data) IDENTIFIERS *Jefferson County School District CO ABSTRACT The Jefferson County School District (Denver, Colorado) presents its final scheduling and funding source information for the 1998-2003 capital improvement program and the status of the 1992-1997 completed capital improvement project costs compared to the budget. Funding data are detailed for each of the district's 182 public schools, special use facilities, support facilities; and community use facilities as well as any future capital improvement needs. The district's eight environmental regulatory programs are examined. Remaining sections provide assessment data and information on facility maintenance, pavement management, real property management, school and office equipment, sponsorship, technology, temporary buildings, and vehicle replacement. (GR) Reproductions supplied by EDRS are the best that can be made from the original document. Jefferson County School District, No. R-1 Asset Management Plan March 1998 Includes 1992-1997 Completed Projects and 1998-2003 Capital Improvernent Program and Schedule U.S. DEPARTMENT OF EDUCATION Office of Educational Research and Improvement EDUC TIONAL RESOURCES INFORMATION CENTER (ERIC) PERMISSION TO REPRODUCE AND his document has been reproduced as DISSEMINATE THIS MATERIAL HAS received from the person or organization BEEN GRANTED BY originating it Minor changes have been made to improve reproduction quality Linda Sanders Points of view or opinions stated in this document do not necessarily represent TO THE EDUCATIONAL RESOURCES official OERI position or policy INFORMATION CENTER (ERIC) 1 O O Conifer High School Opened 1996 James D. MacConnell Award for Excellence in School Design 2 BEST COPY AVAILABLE On the Cover: Conifer High School Completed in July of 1996, Conifer High School took top honors as the recipient of the prestigious James D. Mac Connell Award for excellence in school design established by the Council of Educational Facility Planners International.Collaborative planning with architects, district administrators, teachers, staff, and community members resulted in the innovative, flexible, environmentally sensitive school. The new school serves as an exemplary project in mountain site development.In order to "be a good neighbor," a buffer zone of trees and natural vegetation was maintained around the entire site. Additionally, conservation of water and vegetation was a top priority in site development. Unique instructional spaces on each floor accommodate two, four-classroom clusters with integrated small group/conference flex spaces providing learning options, including individual study as well as a small group and large group interdisciplinary learning. Views to the outside and visual access to natural light provide most learning spaces with windows to the naturally illuminated interior spaces.Throughout the building, the magnificent exterior vistas open up and daylight floods the atriums, lobby, media enter, commons and major teaching spaces. JEFFERSON COUNTY PUBLIC SCHOOLS 1829 Denver West Drive, Building #27 / P.O. Box 4001 / Golden, Colorado 80401-0001 / (303) 982-6500 March 5, 1998 Jane Hammond, Superintendent Members of the Board of Education Citizens of Jefferson County This March 1998 Asset Management Plan finalizes the schedule and funding source for the 1998-2003 capital improvement program.It also reflects the status of the 1992-1997 completed capital improvement project costs compared to the budget. The first Asset Management Plan was produced prior to the successful November 1992 $325 million bond election. An updated Plan has been completed in each successive year. Although the necessary capital improvements represent the nucleus of the Plan, it also contains sections on various other district assets. Successful completion of the 1992-1997 Asset Management Plan has generated positive results. The following is an example of those results: Validated the district's ability to complete a successful five-year program with bond and capital reserve funding; Promoted public appreciation and facilitated voter support of a follow-up successful bond election for $265 million; Upgradeddistrictwidetechnologythroughtheimplementationofthe Technology Plan; Initiated a bus replacement program with a positive safety impact; Continued cost avoidance through the energy management program; Improvedrelationshipswithcommunity groupsduetoBuildingUse management; Managed extensive environmental concerns; and, Allowed implementation of asponsorshipprogramtofinancestadium construction. Annual updates of this Asset Management Plan will provide the ongoing status of District assets. Sincerely, Donald atman Deputy Superintendent Support Services 4 Jefferson County School District, No. R-1 Asset Management Plan 1998-2003 March 1998 Tableof Contents Introduction i Revenue and Expenditure Plan:1998-2003Capital Improvement Program iii Schools, Districtwide/Special Use Facilities, and Support Facilities Elementary Schools 3 Middle Schools 97 High Schools 117 Districtwide and Special Use Facilities 135 Support Facilities 175 Community Use of Facilities 185 Energy Management 191 Environmental 195 Asbestos Hazardous Material Management Lead in Water Lead-Based Paint Radon Gas Refrigerant Management CFCs Underground Storage Tanks Water and Wastewater Facility Maintenance 199 Pavement Management 203 Real Property Management 205 School and Office Equipment 217 Sponsorship 219 Technology 221 Temporary Buildings 225 Vehicle Replacement 227 Asset Management Plan March 1998 Introduction Bond and Capital Reserve Proceeds Distribution Since 1992, the District's policy for capital improvement funding has beenthatallcapital improvement projects with an estimated useful life in excess of 20years were financed through the use of general obligation bonds. Those projects include construction of new facilities, additions to existing facilities, major renovations, replacement of heating/ventilating, electrical and plumbing systems. All capital improvements with an estimated useful life of less than 20 years were financed from the capital reserve fund.Projects in this category include improvement or replacement of roofs, floor coverings, parking lots, tennis courts, site work and minor remodeling. Thisprocess was successfully used for the 1992-1997 capital improvement program. Thiswas also the basis for the proposed 1998-2003 program as presented to the Board of Education in August 1997. In order to maximize the investment earnings that may be retained by the District under the federal tax laws through the use of an exception to the rebate requirement that is available for certain construction bond issues, the finalized 1998-2003 capital improvementprogram will differ from the proposed plan as follows: > The $265 million authorized by the electorate will be divided into twoseparate bond issues: Series 1998A and Series 1998B as shown below. The proceeds from the $65 million Series 1998B bond, plus interest earnings, will be used for construction expenditures (excluding land acquisition, landscaping and moveable furniture and equipment) during the first 24 months of the six-year program. Within the 24-month period, certain time-specific spending tests must be met.Itis anticipated the Series 1998B bond proceeds will be expended prior to the 24-month period. > The $200 million Series 1998A bond proceeds will be spent starting immediately for costs that do not qualify as "construction" expenditures under the federal tax laws.Once the proceeds from the Series 1998B bonds are expended, construction expenses will shift to the $200 million Series 1998A bond proceeds.It is expected that approximately $150 million of bond proceeds will be spent in the first two years and that all bond proceeds will be expended through September 2001. Finally, the remaining construction expenditures from October 2001 through December 2003 will be expended from Capital Reserve Fund resources. For this reason, the Capital Improvement Program pages showsome dollar figures in bold to indicate they will be funded from a different source than planned prior to the November election. All of the projects shown in the August 1997 Asset Management Plan Update will be completed; however, by restructuring the use of the resources, it is estimated that an additional $6 million in interest earnings will be available for the Capital Improvement Program. Construction Schedule Criteria The construction schedule for the 1998-2003 capital improvement projectswas established using the following guidelines: Schedule a relatively even level of work among each project team, Provide a relatively even flow of work for the duration of the 1998-2003 program, Schedule high-priority projects in schools that had minimal work in the 1992-1997program to be completed early in the 1998-2003 program, *Relate schedule for construction of new housing to meet projected enrollments forspecific
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