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Board of Visitors Board of Visitors September 10, 2018 UA Cossatot embraces diversity and is committed to improving the lives of those in our region by providing quality education, outstanding service, and relevant industry training. UA Cossatot Mission Statement 1 Board of Visitors Meeting De Queen, Arkansas September 10, 2018 Howard County Campus I. Light Meal Served 11:30 AM II. Open meeting Introduce Guests: III. Staff Reports A. Chancellor’s Report by Steve Cole ........................................................................ 4-5 B. Financial Report by Charlotte Johnson ................................................................. 6-28 C. Academic Services Report by Ashley Aylett ...................................................... 29-31 D. Facilities Report by Mike Kinkade ...................................................................... 32-35 E. Public Services & Workforce Development ....................................................... 36-39 F. Office of Institutional Advancement by Emily Newlin ...................................... 40-45 IV. Action Items No. 1 Approve Minutes of July 9, 2018, Board Meeting ............................................ 47-50 No. 2 Approve College Policy 401: Statement of Guiding Principles and Code of Ethics ...................................................................................................................................... 51-52 No. 3 Approve Revised College Policy 503: Definition of a Course .......................... 53-54 No. 4 Approve Revised College Policy 430: Leave Policy ......................................... 55-61 No. 5 Approve Revised Board Policy 524: Commencement ..................................... 62-63 No. 6 Approve Revised College Policy 541: Student Organizations ......................... 64-65 2 No. 7 Approve Revised College Policy 542: Club Sports Eligibility .......................... 66-67 No. 8 Approve Revised College Policy 543: Club Sports ........................................... 68-70 No. 9 Approve College Policy 117: Prohibition of Pets on Campus ........................... 71-72 No. 10 Approve College Policy 720: Free Speech ...................................................... 73-75 Move to Executive Session to Discuss Personnel Matters: Return to Open Session: V. Adjournment: Board of Visitors meeting schedule: September 10, 2018 Howard County Campus November 5, 2018 UA Cossatot Bank of Lockesburg Gymnasium January 7, 2019 Little River County Campus March 4, 2019 UA Cossatot Bank of Lockesburg Gymnasium May 6, 2019 Sevier County Campus VI. Information Items 1. Employee Changes ...........................................................................................................77 2. Thank you from Hayden U.S. Congress .........................................................................78 3. Academic Council Meeting Minutes .......................................................................... 79-81 4. Employee Safety and Wellness Committee Meeting Minutes ................................. 82-83 3 COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS REPORT TO THE BOARD OF VISITORS September 10, 2018 SUBJECT: Chancellor’s Report STEVE COLE 4 Positioning Our Colege for Greatness On September 7th, at our faculty/staff meeting, I am going to challenge all of our employees to achieve greatness. Our college has been in hyper-drive for several years now, with exploding numbers of credentials that are awarded, high graduation rates, and new programs that industries demand. While this is all something we are extremely proud of, it is time to take that next step. Over time, we have seen our student average age go from the high 20s to the high teens. What does this mean? It means that more and more high school graduates and even those still in high school recognize us as a viable choice for their education. It also means that more and more potential non-traditional students are opting out of college to be part of the workforce. We have seen our number of Hispanic students rise from single digit percentages to over 25%. What does this mean? It means our college is starting to serve our populations as we should. These scenarios I just listed should help us focus on what our next steps should be at UA Cossatot. We now have all the pieces in place and all the departments aligned in such a way that we can advance this college as far we desire. We now should challenge ourselves to perfectly align any program we offer with industry needs, and infuse the curriculum with traits that will satisfy and engage the curiosities of the millennial students while still providing the structure where non-traditional students can feel at home. It is not enough for us to keep teaching the way we always have. Our courses and programs need to appeal to the new needs of the workforce and the students. It is not enough that we recruit and serve the student the way we used to. Our methods and our vibe should speak to the millennials and the non-traditional students. We also need to be aware of the data that shows that 55% of the Hispanic adult population in Sevier County does not have the equivalent of a GED or high school diploma. 28% of the Hispanic women in Sevier County do not have a GED or high school diploma. Our college has the tools (Adult Education, Center for Student Success, etc.) to reach these and other populations to help lower these percentages. UA Cossatot is poised for even greater things, and I believe when our college sees a challenge and a target, we usually do not miss it. All of things mentioned in this report align perfectly with our current strategic plan, we just need to take that next step, use the resources we have and accomplish greatness. Respectfully submitted, Dr. Steve Cole, Chancellor 5 COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS REPORT TO THE BOARD OF VISITORS September 10, 2018 SUBJECT: Financial Report CHARLOTTE JOHNSON 6 Cossatot Community College of the University of Arkansas Summary of Unrestricted Revenues/Expenditure Report As of June 2018 Fiscal Year 2016-2017 Fiscal Year 2017-2018 REVENUES ACTUAL BUDGETED ACTUAL BUDGETED General Revenue $3,395,802.00 $3,395,802.00 $3,395,802.00 $3,395,802.00 Workforce 2000 1,350,337.20 1,350,337.00 1,333,363.56 1,350,337.00 Tuition & Fees 3,818,209.54 4,055,926.00 3,899,591.51 4,033,497.00 Book Program Fees 174,901.63 170,500.00 168,772.33 164,000.00 Sales Tax Revenue 1,296,116.73 1,224,200.00 1,339,491.53 1,296,035.00 Other Income 257,885.07 269,700.00 272,970.20 287,521.00 TOTAL REVENUES $10,293,252.17 $10,466,465.00 $10,409,991.13 $10,527,192.00 EXPENDITURES Classified Salaries $984,328.44 $1,071,749.00 $1,024,126.42 $1,038,137.00 Nonclassified / Instruction 1,991,098.20 2,173,246.00 2,088,205.49 2,293,592.00 Non-Classified / Dept Operations 2,110,450.01 2,105,120.00 2,065,077.36 2,173,158.00 Extra Help Salaries 212,973.09 241,700.00 171,334.50 210,998.00 Staff Benefits 1,773,391.50 1,806,446.00 1,543,590.79 1,821,374.00 Travel, Conf. Expenses, Prof. Dev. 253,843.83 226,843.00 232,772.56 263,300.00 Supplies 423,153.98 568,538.00 538,132.43 611,352.00 Postage/Shipping 13,312.41 23,905.00 16,165.55 19,410.00 Repairs & Rentals 842,243.55 913,356.00 803,433.53 896,566.00 Utilities/Telephone 462,532.85 465,045.00 442,764.05 473,145.00 Insurance 34,216.69 39,350.00 33,430.54 38,300.00 Professional Services 73,905.96 104,195.00 72,090.43 71,195.00 Advertising Promotional 110,692.94 121,300.00 91,684.48 116,900.00 Miscellaneous Other 361,920.08 144,220.00 338,935.70 223,035.00 Debt Service * (principal and interest) 162,247.33 264,612.00 151,754.84 273,730.00 Capital Outlay 320.18 13,000.00 3,403.72 3,000.00 TOTAL EXPENDITURES $9,810,631.04 $10,282,625.00 $9,616,902.39 $10,527,192.00 Net Increase (Decrease) for Year $482,621.13 $183,840.00 $793,088.74 $0.00 Cash Fund Balance at Beginning of Year $1,686,597.00 $2,100,000.00 $1,712,537.00 $2,125,000.00 Approximate Balance at End of June** $2,169,218.13 $2,283,840.00 $2,505,625.74 $2,125,000.00 ** This is approximate due to some revenues and expenses being accrued at year end and not on cash basis. * Pledges for Debt can be up to 25% of Tuition and Fees. Budgeted for 2017‐2018 Tuition and Fees $4,033,497 x 25% = $1,008,374 total pledged debt maximum. Budgeted debt is currently $736,644 below the maximum amount. Principal and interest are recorded for now‐at year end expenses and liabilities will be reduced by principal amount. Jun-17 Jun-18 Student Accts Receivables (less allowances) $501,512.11 $594,109.73 7 Cossatot Community College of the University of Arkansas Statement of Current Funds, Revenues & Expenditures for Construction As of June 2018 Expenditures Available since 7/1/17 Net Available GIF - ANCRC Lockesburg School Grant 225,000.00 169,992.30 55,007.70 Total Remainder GIF Funds for Biennnium 225,000.00 $169,992.30 55,007.70 8 Cossatot Community College of the University of Arkansas Grants & Other Restricted Programs As of June 2018 Expiration Earned to Grants Date Total Amount Date D & E (Direct & Equitable) 6/30/2018 $61,001.67 $61,001.67 ABE (Adult Basic Education) 6/30/2018 262,901.36 256,899.02 GED 6/30/2018 147,555.41 146,854.26 EL/Civics Grant 6/30/2018 31,231.67 31,231.67 Adult Ed Special Projects - State 6/30/2018 2,719.54 2,460.55 Accelerating Opportunities 6/30/2018 4,423.97 870.13 ADHE RAMP Consortium Grant-Cossatot portion 7/30/2018 158,397.65 146,751.00 ADHE UA Consortium Welding Grant 7/30/2018 90,799.79 90,799.79 Open-GATE Grant 6/30/2019 69,884.86 22,738.12 Domtar WEC 2017 Carryover
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