Board of Visitors

September 10, 2018

UA Cossatot embraces diversity and is committed to improving the lives of those in our region by providing quality education, outstanding service, and relevant industry training.

UA Cossatot Mission Statement

Board of Visitors Meeting De Queen, Arkansas September 10, 2018

Howard County Campus

I. Light Meal Served 11:30 AM

II. Open meeting

Introduce Guests:

III. Staff Reports

A. Chancellor’s Report by Steve Cole ...... 4-5

B. Financial Report by Charlotte Johnson ...... 6-28

C. Academic Services Report by Ashley Aylett ...... 29-31

D. Facilities Report by Mike Kinkade ...... 32-35

E. Public Services & Workforce Development ...... 36-39

F. Office of Institutional Advancement by Emily Newlin ...... 40-45

IV. Action Items

No. 1 Approve Minutes of July 9, 2018, Board Meeting ...... 47-50

No. 2 Approve College Policy 401: Statement of Guiding Principles and Code of Ethics ...... 51-52

No. 3 Approve Revised College Policy 503: Definition of a Course ...... 53-54

No. 4 Approve Revised College Policy 430: Leave Policy ...... 55-61

No. 5 Approve Revised Board Policy 524: Commencement ...... 62-63

No. 6 Approve Revised College Policy 541: Student Organizations ...... 64-65

No. 7 Approve Revised College Policy 542: Club Sports Eligibility ...... 66-67

No. 8 Approve Revised College Policy 543: Club Sports ...... 68-70

No. 9 Approve College Policy 117: Prohibition of Pets on Campus ...... 71-72

No. 10 Approve College Policy 720: Free Speech ...... 73-75

Move to Executive Session to Discuss Personnel Matters:

Return to Open Session:

V. Adjournment:

Board of Visitors meeting schedule:

September 10, 2018 Howard County Campus November 5, 2018 UA Cossatot Bank of Lockesburg Gymnasium January 7, 2019 Little River County Campus March 4, 2019 UA Cossatot Bank of Lockesburg Gymnasium May 6, 2019 Sevier County Campus

VI. Information Items

1. Employee Changes ...... 77

2. Thank you from Hayden U.S. Congress ...... 78

3. Academic Council Meeting Minutes ...... 79-81

4. Employee Safety and Wellness Committee Meeting Minutes ...... 82-83

COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS

REPORT TO THE BOARD OF VISITORS

September 10, 2018

SUBJECT: Chancellor’s Report

STEVE COLE

Positioning Our Colege for Greatness

On September 7th, at our faculty/staff meeting, I am going to challenge all of our employees to achieve greatness. Our college has been in hyper-drive for several years now, with exploding numbers of credentials that are awarded, high graduation rates, and new programs that industries demand. While this is all something we are extremely proud of, it is time to take that next step.

Over time, we have seen our student average age go from the high 20s to the high teens. What does this mean? It means that more and more high school graduates and even those still in high school recognize us as a viable choice for their education. It also means that more and more potential non-traditional students are opting out of college to be part of the workforce. We have seen our number of Hispanic students rise from single digit percentages to over 25%. What does this mean? It means our college is starting to serve our populations as we should.

These scenarios I just listed should help us focus on what our next steps should be at UA Cossatot. We now have all the pieces in place and all the departments aligned in such a way that we can advance this college as far we desire. We now should challenge ourselves to perfectly align any program we offer with industry needs, and infuse the curriculum with traits that will satisfy and engage the curiosities of the millennial students while still providing the structure where non-traditional students can feel at home. It is not enough for us to keep teaching the way we always have. Our courses and programs need to appeal to the new needs of the workforce and the students. It is not enough that we recruit and serve the student the way we used to. Our methods and our vibe should speak to the millennials and the non-traditional students. We also need to be aware of the data that shows that 55% of the Hispanic adult population in Sevier County does not have the equivalent of a GED or high school diploma. 28% of the Hispanic women in Sevier County do not have a GED or high school diploma. Our college has the tools (Adult Education, Center for Student Success, etc.) to reach these and other populations to help lower these percentages.

UA Cossatot is poised for even greater things, and I believe when our college sees a challenge and a target, we usually do not miss it. All of things mentioned in this report align perfectly with our current strategic plan, we just need to take that next step, use the resources we have and accomplish greatness.

Respectfully submitted,

Dr. Steve Cole, Chancellor

COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS

REPORT TO THE BOARD OF VISITORS

September 10, 2018

SUBJECT: Financial Report

CHARLOTTE JOHNSON

Cossatot Community College of the University of Arkansas Summary of Unrestricted Revenues/Expenditure Report As of June 2018

Fiscal Year 2016-2017 Fiscal Year 2017-2018 REVENUES ACTUAL BUDGETED ACTUAL BUDGETED

General Revenue $3,395,802.00 $3,395,802.00 $3,395,802.00 $3,395,802.00 Workforce 2000 1,350,337.20 1,350,337.00 1,333,363.56 1,350,337.00 Tuition & Fees 3,818,209.54 4,055,926.00 3,899,591.51 4,033,497.00 Book Program Fees 174,901.63 170,500.00 168,772.33 164,000.00 Sales Tax Revenue 1,296,116.73 1,224,200.00 1,339,491.53 1,296,035.00 Other Income 257,885.07 269,700.00 272,970.20 287,521.00

TOTAL REVENUES $10,293,252.17 $10,466,465.00 $10,409,991.13 $10,527,192.00

EXPENDITURES

Classified Salaries $984,328.44 $1,071,749.00 $1,024,126.42 $1,038,137.00 Nonclassified / Instruction 1,991,098.20 2,173,246.00 2,088,205.49 2,293,592.00 Non-Classified / Dept Operations 2,110,450.01 2,105,120.00 2,065,077.36 2,173,158.00 Extra Help Salaries 212,973.09 241,700.00 171,334.50 210,998.00 Staff Benefits 1,773,391.50 1,806,446.00 1,543,590.79 1,821,374.00 Travel, Conf. Expenses, Prof. Dev. 253,843.83 226,843.00 232,772.56 263,300.00 Supplies 423,153.98 568,538.00 538,132.43 611,352.00 Postage/Shipping 13,312.41 23,905.00 16,165.55 19,410.00 Repairs & Rentals 842,243.55 913,356.00 803,433.53 896,566.00 Utilities/Telephone 462,532.85 465,045.00 442,764.05 473,145.00 Insurance 34,216.69 39,350.00 33,430.54 38,300.00 Professional Services 73,905.96 104,195.00 72,090.43 71,195.00 Advertising Promotional 110,692.94 121,300.00 91,684.48 116,900.00 Miscellaneous Other 361,920.08 144,220.00 338,935.70 223,035.00 Debt Service * (principal and interest) 162,247.33 264,612.00 151,754.84 273,730.00 Capital Outlay 320.18 13,000.00 3,403.72 3,000.00

TOTAL EXPENDITURES $9,810,631.04 $10,282,625.00 $9,616,902.39 $10,527,192.00

Net Increase (Decrease) for Year $482,621.13 $183,840.00 $793,088.74 $0.00 Cash Fund Balance at Beginning of Year $1,686,597.00 $2,100,000.00 $1,712,537.00 $2,125,000.00

Approximate Balance at End of June** $2,169,218.13 $2,283,840.00 $2,505,625.74 $2,125,000.00 ** This is approximate due to some revenues and expenses being accrued at year end and not on cash basis.

* Pledges for Debt can be up to 25% of Tuition and Fees. Budgeted for 2017‐2018 Tuition and Fees $4,033,497 x 25% = $1,008,374 total pledged debt maximum. Budgeted debt is currently $736,644 below the maximum amount.

Principal and interest are recorded for now‐at year end expenses and liabilities will be reduced by principal amount.

Jun-17 Jun-18 Student Accts Receivables (less allowances) $501,512.11 $594,109.73

Cossatot Community College of the University of Arkansas Statement of Current Funds, Revenues & Expenditures for Construction As of June 2018

Expenditures Available since 7/1/17 Net Available

GIF - ANCRC Lockesburg School Grant 225,000.00 169,992.30 55,007.70

Total Remainder GIF Funds for Biennnium 225,000.00 $169,992.30 55,007.70

Cossatot Community College of the University of Arkansas Grants & Other Restricted Programs As of June 2018

Expiration Earned to Grants Date Total Amount Date D & E (Direct & Equitable) 6/30/2018 $61,001.67 $61,001.67 ABE (Adult Basic Education) 6/30/2018 262,901.36 256,899.02 GED 6/30/2018 147,555.41 146,854.26 EL/Civics Grant 6/30/2018 31,231.67 31,231.67 Adult Ed Special Projects - State 6/30/2018 2,719.54 2,460.55 Accelerating Opportunities 6/30/2018 4,423.97 870.13 ADHE RAMP Consortium Grant-Cossatot portion 7/30/2018 158,397.65 146,751.00 ADHE UA Consortium Welding Grant 7/30/2018 90,799.79 90,799.79 Open-GATE Grant 6/30/2019 69,884.86 22,738.12 Domtar WEC 2017 Carryover 12/31/2017 19,815.14 19,815.14 Domtar WEC 2018 12/31/2018 35,000.00 17,628.22 Weyerhauser Grant - Industrial Technology 6/30/2017 7,500.00 0.00 Sunderland Grant - Ind Tech (Lockesburg HS) 6/30/2017 100,000.00 27,141.43 Arkansas Motor Vehicles Commission Ed Grant 4/30/2019 13,750.00 10,566.05 IME Becas Grant 6/30/2017 5,000.00 687.50 Christus Health Ctr for Student Success Grant 6/30/2019 20,000.00 6,229.08 Carl Perkins 6/30/2018 79,643.00 79,643.00 Career Pathways (TANF funds) 6/30/2018 221,979.46 196,632.32 ACE-Career Coaches 6/30/2018 237,897.25 234,756.69 Totals $1,331,603.52 $1,117,948.95

Cossatot Community College of the University of Arkansas Schedule of Bank Accounts As of June 2018

Name of Account Name & Address of Bank Balance

Cash Fund Account Bear State Bank $2,434,514.67 P.O. Box 980 De Queen, AR 71832

General Revenue Account State Treasury 0.00

Financial Aid Bear State Bank 1,480.65 P.O. Box 980 De Queen, AR 71832

Scholarship Fund First State Bank 5,643.34 P.O. Box 970 De Queen, AR 71832

Student Organizations First State Bank 50,569.83 P.O. Box 970 De Queen, AR 71832

Workforce 2000 First State Bank 31,621.74 P.O. Box 970 De Queen, AR 71832

Total $2,523,830.23

*Bank Balance as of June 2017 $2,032,223.86.

Cossatot Community College of the University of Arkansas Schedule of Investments - Certificate of Deposits As of June 2018

Maturity Amount Rate Date Bank Term

College Funds on Certificate of Deposit

$267,153.50 1.50% 3/29/2019 Horatio State Bank 12 months P.O. Box 347 Horatio, AR 71842

$263,785.39 1.25% 6/26/2019 Horatio State Bank 12 months P.O. Box 347 Horatio, AR 71842

$264,139.86 1.25% 8/28/2018 Horatio State Bank 12 months P.O. Box 347 Horatio, AR 71842

$101,635.81 1.50% 12/1/2018 Diamond Bank 18 months 1710 S Constitution Ave Ashdown, AR 71822

$896,714.56 Total College (Agency) Funds

*CD Balance as of June 2017 $885,188.90.

Cossatot Community College of the University of Arkansas VSO Account Balances As of June 2018

Administration 410.92 DQ LPN 4,274.01 Automotive 1,988.09 Collision 2,899.60 Cossatot Student Ambassadors 5,301.08 Valuing Employees/Event Coordination 388.36 Phi Theta Kappa 1,910.63 Auto Painting 1,876.31 Agri Club 15,482.98 Welding - Nashville 349.78 Nashville Nursing Class of June '18 4,844.93 Men's Club Soccer 461.20 De Queen Relay for Life 8.75 Nashville Nursing Class of June '17 56.91 Rotaract Club 120.51 Flower Fund 435.53 OTA - Class of 2017 317.88 Nashville Med Pro Ed 1,889.74 De Queen Med Pro Ed 268.37 Cosmetology - Secondary 396.51 Blue Jean Fridays (Christmas Party Door Prizes) 720.93 Blue Jean Fridays (Relay for Life) 1,268.45 OTA - Class of 2018 957.26 Pipe Welding - Nashville 225.00 Post Secondary Cosmetology 23.37 Christmas Party 2.97 Welding - De Queen 259.83 Women's Club Soccer 127.48 Student Diversity Association 1,896.90 Radio/TV 207.00 Industrial Technology 850.78 RN Class 74.51 Secondary Culinary 273.26 Center for Student Success Food Pantry 0.00

Total $50,569.83

Cossatot Community College of the University of Arkansas Schedule of Endowment Funds June 30, 2018

Maturity Amount Rate Date Bank Term

Endowment Funds on Certificate of Deposit

$75,000.00 1.15% 8/28/2018 Horatio State Bank 12 months P.O. Box 347 Horatio, AR 71842

$75,000.00 Total Endowment CD's

Name & Address of Balance Bank

Endowment Funds in Checking

$4,207.73 Bear State Bank P.O. Box 980 DeQueen, AR 71832

Total Endowment $4,207.73 Checking

$79,207.73 Total Endowment Funds

*Endowment Fund Balance as of June 2017 $78,276.67.

Cossatot Community College of the University of Arkansas Summary of Unrestricted Revenues/Expenditure Report As of July 2018

Fiscal Year 2017-2018 Fiscal Year 2018-2019 REVENUES ACTUAL BUDGETED ACTUAL BUDGETED

General Revenue $287,661.81 $3,395,802.00 $289,249.97 $3,716,038.00 Workforce 2000 111,113.63 1,350,337.00 109,369.13 1,333,364.00 Tuition & Fees 138,158.35 4,033,497.00 163,531.70 4,381,535.00 Book Program Fees 12,415.00 164,000.00 3,417.50 163,960.00 Sales Tax Revenue 111,915.92 1,296,035.00 146,287.46 1,328,670.00 Other Income 12,854.30 287,521.00 19,451.73 299,110.00

TOTAL REVENUES $674,119.01 $10,527,192.00 $731,307.49 $11,222,677.00

EXPENDITURES

Classified Salaries $84,139.60 $1,038,137.00 $83,962.71 $1,044,006.00 Nonclassified / Instruction 103,480.32 2,293,592.00 104,140.85 2,358,139.00 Non-Classified / Dept Operations 160,267.81 2,173,158.00 167,492.85 2,206,639.00 Extra Help Salaries 10,771.16 210,998.00 8,588.52 219,363.00 Staff Benefits 106,216.73 1,821,374.00 106,142.31 1,847,374.00 Travel, Conf. Expenses, Prof. Dev. 8,662.94 263,300.00 37,503.42 256,650.00 Supplies 73,428.76 611,352.00 26,928.36 969,214.00 Postage/Shipping 1,090.62 19,410.00 1,078.25 18,725.00 Repairs & Rentals 52,585.29 896,566.00 45,806.31 889,658.00 Utilities/Telephone 39,069.63 473,145.00 57,424.69 438,110.00 Insurance 13,275.00 38,300.00 0.00 41,750.00 Professional Services 0.00 71,195.00 3,728.20 225,300.00 Advertising Promotional 14,961.72 116,900.00 5,639.57 103,325.00 Miscellaneous Other 11,128.92 223,035.00 15,791.33 254,755.00 Debt Service * 13,725.23 273,730.00 13,725.23 287,969.00 Capital Outlay 693.90 3,000.00 0.00 61,700.00

TOTAL EXPENDITURES $693,497.63 $10,527,192.00 $677,952.60 $11,222,677.00

Net Increase (Decrease) for Year ($19,378.62) $0.00 $53,354.89 $0.00 Cash Fund Balance at Beginning of Year $1,712,537.00 $2,125,000.00 $2,434,515.00 $1,924,000.00

Fund Balance at End of July $1,693,158.38 $2,125,000.00 $2,487,869.89 $1,924,000.00

* Pledges for Debt can be up to 25% of Tuition and Fees. Budgeted for 2018‐2019 Tuition and Fees $4,381,535 x 25% = $1,095,384 total pledged debt maximum. Budgeted debt is currently below the maximum amount.

Jul-17 Jul-18 Student Accts Receivables (less allowances) $708,026.24 $722,939.83

Cossatot Community College of the University of Arkansas Statement of Current Funds, Revenues & Expenditures for Construction As of July 2018

Expenditures Available since 7/1/18 Net Available

GIF - ANCRC Lockesburg School Grant 55,007.70 1,312.79 53,694.91

Total Remainder GIF Funds for Biennnium 55,007.70 $1,312.79 53,694.91

Cossatot Community College of the University of Arkansas Grants & Other Restricted Programs As of July 2018

Expiration Earned to Grants Date Total Amount Date D & E (Direct & Equitable) 6/30/2019 $61,001.67 $3,595.84 ABE (Adult Basic Education) 6/30/2019 262,901.36 16,422.92 GED 6/30/2019 147,555.41 7,502.18 EL/Civics Grant 6/30/2019 32,220.67 0.00 Accelerating Opportunities Carryover 6/30/2019 3,553.84 0.00 ADHE RAMP Consortium Grant-Cossatot portion 7/30/2019 195,225.75 5,393.69 ADHE UA Consortium Welding Grant 7/30/2019 90,799.79 0.00 Open-GATE Grant 6/30/2019 15,440.74 4,425.63 Domtar WEC 2018 Carryover 12/31/2018 17,331.12 2,849.96 Weyerhauser Grant - Industrial Technology 12/31/2019 7,500.00 0.00 Sunderland Grant - Ind Tech (Lockesburg HS) Carryover 12/31/2018 72,858.57 24.98 Arkansas Motor Vehicles Commission Ed Carryover 4/30/2019 3,183.95 0.00 IME Beccas Grant Carryover 6/30/2019 4,312.50 0.00 Christus St Michael Ctr for Student Success Carryover 6/30/2019 13,770.92 694.11 Carl Perkins 6/30/2019 86,539.00 0.00 Career Pathways (TANF funds) 6/30/2019 223,454.46 18,404.75 ACE-Career Coaches 6/30/2019 188,482.50 777.76 Totals $1,237,649.75 $59,314.06

Cossatot Community College of the University of Arkansas Schedule of Bank Accounts As of July 2018

Name of Account Name & Address of Bank Balance

Cash Fund Account Bear State Bank $2,069,274.23 P.O. Box 980 De Queen, AR 71832

General Revenue Account State Treasury 398,619.10

Financial Aid Bear State Bank 3,805.45 P.O. Box 980 De Queen, AR 71832

Scholarship Fund First State Bank 5,644.54 P.O. Box 970 De Queen, AR 71832

Student Organizations First State Bank 49,559.91 P.O. Box 970 De Queen, AR 71832

Workforce 2000 First State Bank 31,628.46 P.O. Box 970 De Queen, AR 71832

Total $2,558,531.69

*Bank Balance as of July 2017 $1,872,005.64.

Cossatot Community College of the University of Arkansas Schedule of Investments - Certificate of Deposits As of July 2018

Maturity Amount Rate Date Bank Term

College Funds on Certificate of Deposit

$267,460.83 1.50% 3/29/2019 Horatio State Bank 12 months P.O. Box 347 Horatio, AR 71842

$264,119.48 1.75% 6/26/2019 Horatio State Bank 12 months P.O. Box 347 Horatio, AR 71842

$264,384.02 1.25% 8/28/2018 Horatio State Bank 12 months P.O. Box 347 Horatio, AR 71842

$101,635.49 1.50% 12/1/2018 Diamond Bank 18 months 1710 S Constitution Ave Ashdown, AR 71822

$897,599.82 Total College (Agency) Funds

*CD Balance as of July 2017 $885,899.84.

Cossatot Community College of the University of Arkansas VSO Account Balances As of July 2018

Administration 421.69 DQ LPN 4,274.01 Automotive 4,775.91 Diesel Technology 1,988.09 Cossatot Student Ambassadors 4,317.18 Valuing Employees/Event Coordination 2,389.46 Phi Theta Kappa 1,910.63 Agri Club 15,482.98 Welding - Nashville 349.78 Nashville Nursing Class of June '18 4,844.93 Men's Club Soccer 461.20 Nashville Nursing Class of June '19 56.91 Rotaract 120.51 Flower Fund 435.53 OTA - Class of 2019 317.88 OTA - Class of 2018 920.47 Nashville Med Pro Ed 1,889.74 De Queen Med Pro Ed 268.37 Blue Jean Fridays (Christmas Party Door Prizes) 0.00 Blue Jean Fridays (Relay for Life) 0.00 Student Diversity Association 1,896.90 Pipe Welding - Nashville 225.00 Post Secondary Cosmetology 419.88 Welding - De Queen 259.83 Women's Club Soccer 127.48 Radio/TV 207.00 Industrial Technology 850.78 RN Class 74.51 Secondary Industrial Maint 273.26

Total $49,559.91

Cossatot Community College of the University of Arkansas Schedule of Endowment Funds July 31, 2018

Maturity Amount Rate Date Bank Term

Endowment Funds on Certificate of Deposit

$75,000.00 1.15% 8/28/2018 Horatio State Bank 12 months P.O. Box 347 Horatio, AR 71842

$75,000.00 Total Endowment CD's

Name & Address of Balance Bank

Endowment Funds in Checking

$3,805.45 Bear State Bank P.O. Box 980 DeQueen, AR 71832

Total Endowment $3,805.45 Checking

$78,805.45 Total Endowment Funds

*Endowment Fund Balance as of July 2017 $78,276.95.

Cossatot Community College of the University of Arkansas Foundation, Inc. Checking Account Details Estimated Financial Information As of June 30, 2018

Checking Account - First National Bank Beginning Balance (July 1, 2017): $53,872.49

Deposits through June 2018: Employee Payroll Deduction Contributions $4,166.30 General Donations 3,015.25 Education Resource Center Donations 1,611.95 Lockesburg Sidewalk Preservation Donation 400.00 Southwestern Electric Power Company Scholarship Donation 1,500.00 Shirley Berner Scholarship Donation 2,000.00 Cawood-Wright Scholarship Donation 6,365.00 Adrienne E Butler Memorial Scholarship Donation 500.00 Bill & Nancy Wilson Scholarship Fund Donation 5,000.00 Dr. Frank Daniel Memorial Scholarship Fund 600.00 Don Park Memorial Scholarship Fund 500.00 Shirley Bartholomew Scholarship Fund (interest) 202.49 Bill & Nancy Wilson Scholarship Fund (interest) 117.47 Tri Lakes Area Nursing Scholarship Fund (interest) 123.90 Walter & Margaret Leeper Scholarship Fund (interest) 278.81 Mittie & Ruel Crow Scholarship Fund (interest) 375.00 Framed Diploma Fundraiser Revenue 60.00 Legacy 2020 Donation 25,000.00 Blue Darter Trade Days Donation 887.65 Fiesta Fest Donations 16,107.41 Giving Tuesday Donations 2,428.83 Lawrence Chandler Scholarhip Drawdown Fundraiser Revenues 13,155.00 Colt Basketball Drawdown Fundraiser Revenues 400.00 Christus St Michael Health System CSS Grant 20,000.00 IME Becas Grant 5,000.00 CSS Food Pantry Donations 964.35 Checking Account Interest 68.60

Total Deposits $110,828.01

Expenses through June 2018: Legacy 2020 Fundraising Expenses $1,106.11 Lockesburg Gym Restoration Expenses 5,785.06 Blue Darter Trade Days Expenses 451.86 Drawdown Fundraiser Expenses 8,162.25 Feed the Funnel Expenses 2,500.00 Fiesta Fest Fundraiser Expenses 7,777.32 Christus St Michael Health System CSS Grant Reimbursement Expenses 6,229.08 Scholarship Expenses 46,433.75 Scholarship Luncheon Expenses 1,025.49 Scholarship Software Expense 2,150.00 Miscellaneous Admin Expenses 7,498.32 Board Meeting Expenses 77.75 Auditing Expenses 6,500.00 Staff/Faculty Development Expenses 2,461.13 General Fundraising Expenses 5,374.20 Greater Giving Software Expense 795.00 Conference Expense $3,509.91 Advertising Expenses $2,575.18 Membership Fees $2,822.50

Total Expenses $113,234.91

Ending Checking Account Balance $51,465.59

Cossatot Community College of the University of Arkansas Foundation, Inc.

The University of Arkansas Foundation, Inc. Estimated Financial Information Statement of Activities Report - June 2018

Income Project Description Beg Balance Addition Gain (Loss) Interest Expenses End Balance Morris Family Scholarship Fund 133,298.93 6,394.82 - - 139,693.75 Morris Family Scholarship Fund 42,172.70 4,921.43 1,888.34 - 48,982.47 CCCUA Foundation General Fund #1 182,394.90 - 3,689.75 - 186,084.65 Adrienne E Butler Memorial Scholarship Fund - 19,000.00 (101.84) - - 18,898.16 Adrienne E Butler Memorial Scholarship Fund - 1,000.00 - - - 1,000.00

Totals 357,866.53 20,000.00 11,214.41 5,578.09 - 394,659.03

Cossatot Community College of the University of Arkansas Foundation, Inc. Schedule of Certificate of Deposits Estimated Financial Information As of June 2018

Short Term Certificate of Deposits Maturity Name of CD Term Rate Date Bank Amount 60 Horatio State Shirley Bartholomew Mem. Sch. months 2.00% 8/13/2019 Bank 10,125.00

Horatio State DAV/General Scholarship 6 months 1.25% 8/20/2018 Bank 22,441.23

12 Horatio State Leeper Scholarship months 1.25% 9/17/2018 Bank 23,000.00

12 Bill & Nancy Wilson Scholarship months 1.25% 1/24/2019 Horatio State Bank $10,000.00

12 Tri Lakes Area Fnd. Nursing Sch months 1.25% 10/9/2018 Horatio State Bank $10,546.69

Total Certificate of Deposits $76,112.92

Total Checking, CDs, and Investments $522,237.54

* Total Net Assets for Foundation totaled $488,210.82 in July 2017, which is nearest comparison to June.

COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS EXECUTIVE SUMMARY

UA Cossatot uses a materiality variance of 10% for each Revenue and Expense line item that may be over or under the expected utilization through the current quarter. This report reflects all revenues and expenses through the year ended, June 30, 2018. The expected utilization percentage is 100%.

Operating Revenues

Student Tuition & Fees have earned 96.9% of the budgeted revenue total. Institutional Scholarships have been utilized at 93.9% and Other Scholarships have been utilized at 96.8%.

Sales/services of educational departments and other operating revenues have earned 103.8% and 104.6% respectively through the end of year. Auxiliary Food services have earned 91.3% and Book program revenues have earned 104.4%. Grants and Contracts were at 134.3% of budgeted totals. This increase was from a new grant award late the college received late in the 4th Quarter. This put us over in projected grant revenues for the year.

Operating Expenses

Educational & General Compensation and Benefits have been utilized at 91.8%. Supplies and Services have been utilized at 93.6%. Auxiliary Compensation & Benefits have been utilized at 71.5% and Auxiliary Supplies & Services are utilized at 113.8%. The college has been able to conserve expenses keeping employee costs down by not filling a couple of empty positions right away, but spent a little over projected costs for Supplies and Services for Auxiliary.

Other Operating Expenses, which includes restricted grants and contracts, are utilized at 133.9% for Compensation & Benefits and 87.1% for Supplies & Services. Expenses for the new grant above and a Capital grants and appropriations mentioned later were utilized in the 4th Quarter by hiring additional staff to complete some projects. More of the grant funds were utilized for personnel costs instead of supplies and services than originally anticipated.

Scholarship & fellowships expenses have utilized 130.0% of the budgeted amount through end of year. And Depreciation has utilized 100%. Scholarship expenses are more than expected due to student eligibility for a second Federal Aid Disbursement in the summer. The college’s Federal Pell disbursement for students was up by over $200,000 from last year.

Non-Operating Revenues/Expenditures & Other Changes

State Appropriations have earned 99.6% of the budgeted total. Local Sales Taxes earned 103.4% and Investment Income earned 157.7%. A new RFP for banking services gave rise to earned interest rates on checking accounts and certificates of deposits. This almost doubled what we normally earn in a quarter.

Non-operating grants have earned 103.5% and Gifts have earned 111.2% through the end of the year. Debt Service has utilized 100.7% and the Interest on debt has utilized 97.3%. Gifts for scholarships from Private sources were also up with unexpected scholarships for the summer that were not budgeted or anticipated.

In the 4th Quarter, the college began utilizing another ANCRC grant and received a private capital grant in June that was not budgeted as revenue. The majority of the expenses for these grants will be capitalized for equipment and minor construction costs and will be on-going into the next fiscal year.

This leaves the college with an approximate $331,754 increase in Net Assets for Educational & General Funds and a decrease of $73,344 in Net Assets for Other Funds. Overall, Net Assets for all funds increased $258,410 through the end of the fiscal year.

Transfers for Debt Service principal were made between Educational & General funds and Other for $277,576. And Other transfers include, Auxiliary income transferring back to Educational & General in the amount of $30,923, as well as, other transfers for Critical Maintenance as required by ADHE back to Plant funds (Other) and transfers for capitalized assets between funds.

Enrollment for Summer 2018 was up from Summer 2017 by 37 students and up by 61 FTE’s. This was approximately a 10% increase in headcount and approximately a 19% increase in FTE’s. The college has made great strides to bring overall Net Position back up and remains in good shape overall. UA Cossatot will go into the new fiscal year continuing to monitor financial conditions and make adjustments when necessary.

Steve Cole Chancellor

Cossatot Community College of the University of Arkansas Actual and Budgeted Revenues, Expenses and Changes in Net Position For the Year Ended June 30, 2018

AnnualEducational Budget ACTUAL& General % of Budget Annual Budget Auxiliary ACTUAL % of Budget Annual Budget Other ACTUAL % of Budget Annual Budget Total ACTUAL % of Budget as of End of Q4 Year-to-Date Realized as of End of Q4 Year-to-Date Realized as of End of Q4 Year-to-Date Realized as of End of Q4 Year-to-Date Realized OPERATING REVENUE Student tuition & fees 4,033,497 3,908,017 96.9% 4,033,497 3,908,017 96.9% Less: Institutional scholarships (55,000) (51,629) 93.9% (55,000) (51,629) 93.9% Less: Other scholarship allowances (1,850,000) (1,791,133) 96.8% (1,850,000) (1,791,133) 96.8% Patient services Federal and county appropriations Grants and contracts 1,350,000 1,813,658 134.3% 1,350,000 1,813,658 134.3% Sales/services of educational departments 126,000 130,748 103.8% 126,000 130,748 103.8% Insurance plan Auxiliary enterprises: Athletics Less: Institutional scholarships Less: Other scholarship allowances Housing/food service 85,000 77,613 91.3% 85,000 77,613 91.3% Less: Institutional scholarships Less: Other scholarship allowances Bookstore 164,000 171,260 104.4% 164,000 171,260 104.4% Less: Institutional scholarships Less: Other scholarship allowances Other auxiliary enterprises Less: Institutional scholarships Less: Other scholarship allowances Other operating revenues 64,521 67,504 104.6% 64,521 67,504 104.6% TOTAL OPERATING REVENUES 4,169,018 4,054,640 97.3% 249,000 248,873 99.9% (500,000) 22,525 -4.5% 3,918,018 4,326,038 110.4%

OPERATING EXPENSES Compensation & benefits 7,437,468 6,829,457 91.8% 99,791 71,304 71.5% 1,061,000 1,420,777 133.9% 8,598,259 8,321,538 96.8% Supplies & services 2,480,303 2,321,302 93.6% 128,900 146,646 113.8% 419,000 365,155 87.1% 3,028,203 2,833,103 93.6% Scholarships & fellowships 865,000 1,124,845 130.0% 865,000 1,124,845 130.0% Insurance plan Depreciation 950,000 950,200 100.0% 950,000 950,200 100.0% Contingency 50,000 50,000

TOTAL OPERATING EXPENSES 9,967,771 9,150,759 91.8% 228,691 217,950 95.3% 3,295,000 3,860,977 117.2% 13,491,462 13,229,686 98.1%

OPERATING LOSS (5,798,753) (5,096,119) 87.9% 20,309 30,923 152.3% (3,795,000) (3,838,452) 101.1% (9,573,444) (8,903,648) 93.0%

Educational & General Auxiliary Other Total Annual Budget ACTUAL % of Budget Annual Budget ACTUAL % of Budget Annual Budget ACTUAL % of Budget Annual Budget ACTUAL % of Budget as of End of Q4 Year-to-Date Realized as of End of Q4 Year-to-Date Realized as of End of Q4 Ye ar-to-Date Re alized as of End of Q4 Ye ar-to-Date Re alized NON-OPERATING REVENUES (EXPENSES) State appropriations 4,746,139 4,729,248 99.6% 4,746,139 4,729,248 99.6% Property & sales tax 1,296,035 1,339,492 103.4% 1,296,035 1,339,492 103.4% Grants 2,720,000 2,813,956 103.5% 2,720,000 2,813,956 103.5% Gifts 125,000 139,047 111.2% 125,000 139,047 111.2% Investment income 12,000 18,920 157.7% 12,000 18,920 157.7% Interest on capital asset-related debt (155,961) (151,755) 97.3% (155,961) (151,755) 97.3% Other NET NON-OPERATING REVENUES 6,054,174 6,087,660 100.6% - - 2,689,039 2,801,248 104.2% 8,743,213 8,888,908 101.7% INCOME (LOSS) BEFORE OTHER REV/EXP 255,421 991,541 388.2% 20,309 30,923 152.3% (1,105,961) (1,037,204) 93.8% (830,231) (14,740) 1.8%

OTHER CHANGES IN NET POSITION Capital appropriations 185,000 185,000 Capital gifts and grants 88,150 88,150 Other TOTAL OTHER CHANGES - - - - - 273,150 - 273,150

TRANSFERS IN (OUT) Debt Service (275,730) (277,576) 100.7% 275,730 277,576 100.7% - - Other 20,309 (382,211) -1882.0% (20,309) (30,923) 152.3% 413,134 - - TOTAL TRANSFERS IN (OUT) (255,421) (659,787) 258.3% (20,309) (30,923) 152.3% 275,730 690,710 250.5% - -

INCREASE IN NET POSITION - 331,754 - - (830,231) (73,344) 8.8% (830,231) 258,410 -31.1%

COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS

REPORT TO THE BOARD OF VISITORS

September 10, 2018

SUBJECT: Academic Services Report

ASHLEY AYLETT

Academic Services Report—September 2018 Enrollment (information gathered on September 27) 1. a. Fall total enrollment: Fall 2018 1475 Fall 2017 1485 Fall 2016 1519 Fall 2015 1586

b. FTE numbers (based on all credit hours offered and students taking 15 hours)

Fall 2018 881.93 Fall 2017 882 Fall 2016 869 Fall 2015 901

c. High School numbers:

518 concurrent or Secondary Career Center Students. 592 total high school students enrolled in any class form.

d. Hispanic enrollment: Fall 2018 28% Fall 2017 27% Fall 2016 27% Fall 2015 25.28%

e. Male enrollment: Fall 2018 36.81% Fall 2017 36.68% Fall 2016 38% Fall 2015 36.7%

f. Fall 2018: Average age (excluding concurrent students) is 21. Average age of all student population is 18. Fall 2017: Average age (excluding concurrent students) is 20. Average age of all student population is 19. Fall 2016: Average age (excluding concurrent students) is 21. Average of all student population is 18.

New Student Orientation

We held new student orientation the week before classes started on all three campuses.

Fall 2016 Fa1l 2017 Fall 2018 Ashdown 42 52 43 Nashville 72 80 79 De Queen 120 130 AM: 52 PM: 46 Total: 98 Online 59

Articulations Signed 3 agreements with Arkansas State University-Jonesboro:

 Associate of Applied Science to Bachelor of Applied Science in Organizational Supervision—this will allow students obtaining AAS degrees to take advantage of a Bachelor program. This is offered online and on-site at ASU.  Associate of Science STEM to Bachelor of Science in Chemistry  Associate of Science STEM to Bachelor of Arts in Chemistry Signed 3 agreements with UA-Fort Smith:

 Associate of Applied Science programs to Bachelor of Applied Science—this will allow students obtaining AAS degrees to take advantage of a Bachelor program.  Associate of Arts, Associate of Science, or Associate of General Studies to Bachelor of Science in Organizational Leadership  Associate of Science in Business to Bachelor of Science in Business Administration

COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS

REPORT TO THE BOARD OF VISITORS

September 10, 2018

SUBJECT: Facilities Report

MIKE KINKADE

Facilities Update as of 24 August 2018

Sevier County Lockesburg Campus: Students are once again prowling the halls of the old Lockesburg HS, now known as the Lockesburg Industrial Maintenance Institute (LIMI). We are wrapping up the last of the electrical installations, making the final ductwork runs, and buttoning up security video connections. Mechanical and electrical trainers are currently moving into the building for students to utilize, with hydraulic / pneumatic trainers to follow.

I mentioned at the previous meeting we constructed a metal shop building for use in the welding classes tied to the Industrial Maintenance program. I want to remind you this facility is funded by Tyson Foods, and Tyson is also supplying multiple pieces of industrial equipment (conveyors, lift tables, specialized welders, etc.) to give our students (and their potential employees) the exposure of working with or maintaining equipment they will encounter in the industrial workforce. The building construction is now complete, and we plan to begin immediately with the utility work feeding this facility. These college and industry partnerships are invaluable in the education of our area workforce.

Gym Floor: To get the Bank of Lockesburg Gymnasium ready for Colts basketball, we had to paint a few new lines on the floor for college play…

Coach Bane stepped up to the plate and helped by sanding the floor and prepping it for painting. Once the lines were painted, Coach applied new gym finish to the floor, and practice has resumed. I’m currently pricing floor covers to see if we can afford some method to help protect the floor in this multi-use facility.

Community Utilization of Little River County Campus Facilities July 2018 General Use Rooms # of # of Group Name Program Name Hours People Used Served AR State Police Driver Testing 35 75 SW AR Injury Prevention Coalition Meeting 1.5 10 Little River Genealogy Society Meeting 2.5 5 TOTALS 39.0 90

Civic Center # of # of Group Name Program Name Hours People Used Served Little River Extension Svc(Senior Exercise Exercise Group) 24 180 Little River Art Council Annual Art Show 30 300 TOTALS 54 480

August 2018 General Use Rooms # of # of Group Name Program Name Hours People Used Served AR State Police Driver Testing 28 60 SW AR Injury Prevention Coalition Meeting 1.5 10 Little River Genealogy Society Meeting 2.5 5 Wilton Fire Department Training 4 40 TOTALS 36 115

Civic Center # of # of Group Name Program Name Hours People Used Served Little River Extension Svc(Senior Exercise Exercise Group) 24 180 UA Cossatot Orientation 3 43 AR Attorney General Mobile Office 2 20 Cecilia Swilley Private Party 5 60 Little River Extension Homemakers Meeting 3 15 AR Department of Labor Safety Conference 8 120 TOTALS 44 438

GRAND TOTAL: 173.0 1123

Utilization of Lockesburg Campus Facilities July/August 2018 # of # of Group Name Program Name Hours People Used Served UAC Continuing Education Quilting Classes 20 50 UAC Foundation Meeting 2 10 UAC Foundation Fundraiser 2 75 UAC In-service 6 50 Lockesburg Lions Club Meeting 1 10 TOTAL 31 195

COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS

REPORT TO THE BOARD OF VISITORS

September 10, 2018

SUBJECT: Public Services & Workforce Development

TAMMY COLEMAN

Public Services and Workforce Development Report

JUNE – JULY 2018 Total Number Served 347 Continuing Education/Workforce Development 229 Arkansas Career Readiness Certificate Services 40 Career Pathways 78 Contributing Team Members: Career Pathways Director, Crystal Bell-Hunter; Continuing Education Coordinator, Zebbie Launius; Continuing Medical and Safety Education Coordinator, Waco Jackson; Workforce Development Coordinator, David Sirmon; and Public Services and Workforce Development Director, Tammy Coleman.

1. Continuing Education and Workforce Development offered 1,068 hours of scheduled instruction and processed 229 registrations during June – July 2018, including the following courses/services/activities:  2-Week Truck Driving Refresher  Homemade Cinnamon Rolls  4-Hour Truck Driving Refresher  Introduction to Fire Protection  40-Hour Truck Driving Refresher  Landing Zone Safety  Basic Electricity for the Non-Electrician  Landscaping 101  Basic Life Support (BLS) Provider CPR  Medical Billing & Coding AED  Personal Protective Equipment  Basic Computer Skills, Module 2  Pharmacy Technician Program  Basic Computer Skills, Module 3  Phlebotomy Technician Program  Basic Pump Operations  Quilt Retreat  EKG Technician Certification Program  Scuba Diving Basics  Emergency Medical Responder (EMR)  Simple Natural Health Solutions Refresher  Truck Driver Training Program  Ground Ladder Skills  2-Day Excursion to Pawhuska, OK (Journey  Grow Your Business with Social Media Program for Adults 50+)  Hazardous Waste Operations and  100 plus EducationToGo courses Emergency Response (HAZWOPER) are available online monthly at  Heartsaver First Aid CPR AED www.ed2go.com/cccua  Heartcode BLS

UA Cossatot partnered with the local Air-Evac helicopter service to provide U.S. Corp of Engineers employees Early Activation and Landing Zone Safety training. Participants learned to how to perform “Early Activation” - which is key to a successful emergency medical flight -establish a safe landing zone and approach an aircraft when assisting a flight crew with the loading and unloading of a patient into an aircraft. Above: U.S. Corp of Engineers employees participating in an Early Activation and Landing Zone Safety Course

Above: Homemade Cinnamon Rolls Course Participants

Left: The Journey Program members and Continuing Education Coordinator, Zebbie Launius, are pictured with the Pioneer Woman, Ree Drummond, at her shop and restaurant --- The Merc --- in Pawhuska, Oklahoma.

The Journey Program for adults 50+ is a member driven program for active learners that encourages motivated learning through non- credit classes, social activities and travel.

2. Career Pathways Program had 78 active participants and 16 credential attainments during June – July 2018. The following credentials were earned:  2 Associate of Science Degrees (1-General Technology, 1-Education K-6)  14 Employability Certificates This credential may be added to the student’s portfolio and can lead to employment. The certificate addresses basic academic skills, career counseling, basic computer skills and employability skills not always available in traditional college classes.

3. Forty (40) students received career readiness services during June – July 2018.

June 2018 July 2018 Career Readiness Certificates Services Students Students Career Ready 101/KeyTrain 15 8 WorkKeys 8 9 Total Students 23 17

Seventeen (17) Arkansas Career Readiness Certifications were earned at UA Cossatot during June – July 2018. The Arkansas Career Readiness Certificate (CRC), required by many employers as part of their pre-employment process, is a free portable credential that demonstrates the quality of Arkansas’ workforce to potential new employers and confirms that individuals possess basic workplace skills for existing employers.

June – July 2018 CRC’s Career Readiness Certifications Awarded Platinum Has core employability skills for approximately 99% of jobs profiled by WorkKeys 7 Gold Has core employability skills for approximately 90% of jobs profiled by WorkKeys 5 Silver Has core employability skills for approximately 65% of jobs profiled by WorkKeys 3 Bronze Has Core employability skills for approximately 30% of jobs profiled by WorkKeys 2 Incomplete Has not completed all three of the assessments required for certification 0

4. UA Cossatot’s Workforce Recruitment/Virtual Career Center activity for June – July 2018:

VIRTUAL CAREER CENTER # of Current Registered Student/Alumni/Community Accounts 573 # of Current Registered Employer Accounts 113 # Active Jobs Posted in VCC in June 2018 71 # Active Jobs Posted in VCC in July 2018 14 Powered by College Central Network® UA Cossatot’s Workforce Development office makes online job resources available free to students, alumni, community residents and employers. Employers may post jobs and search résumés within the Workforce Recruitment Center at www.collegecentral.com/cosstot. Students may access the Virtual Career Center at www.cccua.edu/getajob.

5. The UA Cossatot Amphitheater/Concession Center is being enjoyed by the community:  October 13th - Car Show hosted by the Rotary Club  September 1st - Fireworks Show hosted by the City of De Queen  August 18th - Summer Movie Series Night co-hosted by De Queen-Sevier Chamber of Commerce and UA Cossatot  July 21st - Summer Movie Series Night co-hosted by De Queen-Sevier Chamber of Commerce and UA Cossatot  July 3rd - Let Freedom Ring (fireworks and entertainment) hosted by the City of De Queen  June 30th - Summer Movie Series Night co-hosted by De Queen-Sevier Chamber of Commerce and UA Cossatot  May 11th - Fiesta Fest Movie Night host by UA Cossatot

COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS

REPORT TO THE BOARD OF VISITORS

September 10, 2018

SUBJECT: Office of Institutional Advancement

EMILY NEWLIN

The Office of Institutional Advancement Board Report September 10, 2018 PROJECTS AND EVENTS: Fall Semester Marketing: The OIA distributed the “Start Your Career Here” message about UA Cossatot fall classes through radio, newspaper ads, digital advertising, social media, and special stickers on the front page of De Queen Bee and Little River News. UA Cossatot Foundation Board Meeting: The Foundation board held its annual meeting on July 10th at the UA Cossatot Conference Room in Lockesburg. In attendance were Greg Ray, Dr. Steve Cole, Mike Cranford, Emily Newlin, Dewayne Mack, Dustin Roberts, Russell Wake, and Daniel Martinez. Not in attendance were Ned Hendrix and Angie Walker. Dustin Roberts, Coordinator of Development, shares with the board Foundation financials (as included at the July BOV book), Legacy 2020 Campaign commitments as of July 2018 totaled $124,000, and plans for the Basketball Drawdown. Upcoming events discussed include the Scholarship Luncheon on September 14, Blue Darter Trade Days on October 19 and 20, and Giving Tuesday on November 27. Basketball Drawdown Fundraiser: 90 people attended the Colts basketball team fundraiser on July 20 at the UA Cossatot Bank of Lockesburg Gymnasium. UA Cossatot Chancellor Steve Cole and Ed 88 Radio Station Manager and Instructor Loren Hinton emceed the drawdown. The final ten ticket holders decided to split the $5,000 drawdown prize, $500 each way. Winners were Margaret Griffin, Ned Hendrix, Charlotte Johnson, Hardie Reynolds, Jody Abernathy, Sheila Ridley, Emily Newlin, Russell Wake, Mike Cranford, and Angie Walker. The event raised $2,000. Branding Guide: The OIA worked with Campaignium to create a branding guide that will provide vendors, internal and external stakeholders, and the public with the proper colors, fonts, verbiage, and more for representing the UA Cossatot brand. This protects the college’s brand integrity. 41

Mobile App Update: The UA Cossatot Mobile App (download at www.cccua.edu/mobile) now gives users the ability to edit the type of mobile notifications they would like to receive (similar to a text message.) This will enhance communication about emergencies, campus closings, registration, financial aid, and more to students and community members. A new Groups feature is also available for faculty and staff to set up direct messaging between students and UA Cossatot. Student Ambassador Trip to Houston: Daniel Martinez, Marketing Coordinator and Student Ambassador Sponsor, took a group of six Student Ambassadors on a summer service-learning trip to Houston, TX. During the four-day trip, students served at the largest food bank in the United States - the Houston Food Bank, and at The Beacon, a non-profit organization providing essential and next-step services to help end homelessness. Students also experienced first-hand homelessness, offering more than 100 meals at a tent city, a cluster of camping tents only yards away from Houston’s Minute Maid Park. Cultural cuisine was also part of the four-day trip students tried authentic Jamaican, Argentinian, Brazilian, and Mexican cuisine. Fall Colt Kicker New Student Orientation: The OIA provided marketing, t-shirts, mobile app training, photography, photo booth, and more for new student orientation on all three campuses August 7-9. Facebook Milestone: During the De Queen campus morning Colt Kicker event, the UA Cossatot Facebook hit 3000 “likes.” The celebration included free UA Cossatot hats, Colts t- shirts, and confetti cannons. Welcome Week: The OIA supported the best Welcome Week yet from August 13-16, 2018, to celebrate students coming back for the first week of classes. The OIA gave students Colts t-shirts at cook-outs on each campus. OIA staff and Student Ambassadors also handled the planning, coordination, and labor for these events.

Movies in the Park with De Queen/Sevier County Chamber: The OIA collaborated with the Chamber to show two family movies at the UA Cossatot Amphitheater this summer. Approximately 450 people attended. Employee Distinguished Service Press: The OIA supports the work of the Recognition Committee by writing and distributing press releases monthly about employees earning 5, 10. 15, 20, 25+ year service awards. The news stories feature details about the honored employees’ time at UA Cossatot and positive remarks about their performance from supervisors. Young Alumni Board Meeting: The UA Cossatot Alumni Association Young Alumni Board (YAB) exists to utilize a community of young (under the age of 40) alumni leaders to enrich the lives of UA Cossatot students, alumni, and community. The YAB supports Alumni Association, Foundation, and College activities and assist in creating an environment within the community for UAC alumni to build a lifelong relationship with UA Cossatot and each other. The group’s inaugural meeting was held on August 14, 2018 via video conferencing. Members are comprised of UA Cossatot graduates under the age of 40 who grew up in the college’s service area. Board members include Keely Butler, Ocshabba Wells, Eduardo Medina, Monti Hennard, Martega Bennett Walton, Kortney Ashley, and Angel Espinoza. During the meeting, the group elected Monti Hennard as President, Kourtney Ashley as Vice President, and Keely Butler as Secretary. The group also approved the YAB bylaws.

Recruiting and Promotional Materials: The OIA designed and ordered ew rack cards and degree pamphlets for recruiting and stickers, pens, and baseball caps. Gentry Chevrolet Legacy 2020 Campaign Donation: Gentry Chevrolet donated $5,000 to the UA Cossatot Foundation Legacy 2020 Campaign to name lab 607 in the Adams Building on the De Queen campus. UA Cossatot Pinterest Account: The college now has a Pinterest account featuring “pins” that are valuable to all college students. The OIA uses this platform to create value for the public, increase Search Engine Optimization, and to showcase CossaTALK blog posts. Arkansas Next and Arkansas Times Ads: The college advertises in the “college edition” of these two state-wide publications with messaging focusing on low textbook cost and skilled trade options. Website Landing Page Updates: Daniel took new promotional pictures over the summer and updated the imagery on the college website. These can be seen on “Apply & Enroll,” “Programs of Study,” “Pay for College,” “Student Life,” “Community & Workforce,” and “About UA Cossatot” main pages. Google Ads: The college now runs two separate ad campaigns on Google to enhance UA Cossatot’s appearance in search results. The most successful campaign has been for “online programs,” where the college is listed as an affordable, completely online option for potential students. The second campaign is being fine-tuned and focuses on “trade degrees.” The ads lead to either a direct phone call to the college’s 800 number or a webpage that has a form to collect the prospect’s contact information and program needs. Student Services then follows-up directly with each respondent. Anyone who clicks on the ads will see another ad for the college later while browsing the internet.

Alumni Spotlight Videos: The OIA released its first Alumni Spotlight video on Facebook featuring Ashley Coleman, a primary school teacher in De Queen. The series will continue with videos featuring graduates representing all of the college’s programs and attributes that set UA Cossatot apart from other colleges.

County Fairs: The OIA set up a “Start Your Career Here” display at Sevier, Little River, and Howard County Fairs with goodie bags containing information about community and college programs. The OIA also provided over $1000 in add-on money for youth participating in fair premium sales. UPCOMING EVENTS AND PROJECTS: Foundation Scholarship Luncheon: The Foundation will host a luncheon for scholarship donors, recipients, and friends of the college at the UA Cossatot Bank of Lockesburg Gymnasium on Friday, September 14, 2018, from noon to 1:00 pm. Mary P.O.P.S. Mexican Restaurant will cater the free meal. The UA Cossatot Board of Visitors are invited to attend. Lockesburg Industrial Maintenance Institute Opening: The OIA will host a grand opening event for the new institute in October. Industry, secondary and UA Cossatot educators and administrators, legislatures and community members are invited to attend. #GivingTuesday: #GivingTuesday is the Tuesday following Thanksgiving and focuses on sharing about and donating to your favorite charity. The Foundation has a goal of raising $10,000 this year solely on November 27. Mobile giving, online giving, and giving at local businesses will be available. Ways the BOV can help make #GivingTuesday 2018 a success:  Be featured in this year’s #GivingTuesday video (Dustin Roberts will contact BOV members sometime in September)  Business owners may offer to match employee donations up to a certain amount  Allow the Foundation to place a donation jar at your place of business  Email your network requesting that they donate to the Foundation on November 27th  Simply donate www.cccua.edu/give on November 27th

COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS

BOARD OF VISITORS

ACTION ITEMS

September 10, 2018

Board of Visitors Meeting – September 10, 2018 Action Item No. 1: Approve Minutes of the July 9, 2018, Board of Visitors Meeting.

1. Background information: This is routine action for the Board.

2. Why action is needed at this time: This action is customary at the meeting following the meeting for which the minutes are recorded.

3. Chancellor's Recommendation: The Chancellor recommends the Board approve the minutes of the July 9, 2018, Board of Visitors Meeting as submitted.

4. Board of Visitors Action: ______

______

Motion by:

Seconded by:

Yeas: Nays:

MINUTES OF MEETING COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS BOARD OF VISITORS July 9, 2018

Chair Kathy Beavert called the regular meeting of the Board of Visitors to order at 12:00 p.m. following a light meal at the UA Cossatot Bank of Lockesburg Gymnasium.

Present: Barbara Horn Dr. Glenn Lance Jimmy Tumey Angie Walker Kathy Beavert Jay Dooley Tyler Davis Tim Pinkerton

Absent: Robert Martinez

Staff Reports

Chancellor Cole welcomed Dr. Bobbitt to the Board of Visitors meeting. Dr. Cole updated the board with economic development. He reported details of economic development partnerships and projects of Sevier County Economic Development Director Lisa Taylor and Little River County Intermodal and Economic Development Director Vickie Williamson. Lisa has helped facilitate community meetings with such a great turn out for economic development. We have added four new business since she has come on board. Vickie is working almost exclusively with the Intermodal Authority in getting the transload and intermodal system established near DOMTAR in Ashdown. Since Vickie came on board there are two major industries that have expressed interest in using the intermodal facility.

Charlotte reported on our standings with the budget. In May the college is up about $98,000 in revenues from this time last year. The expenditures are down by $76,000. Our accounts receivable was up about $148,000 compared to this time last year. In Current Funds, Revenues & Expenditures for Construction we have one GIF for the Lockesburg high school grant. The college has spent $145,000 and have about $79,000 remaining. We have a little over 1.3 million dollars in Grants & Other Restricted Programs. At the end of May we have earned closed to 900,000 of that. The college is up about 400,000 in Schedule of Bank Accounts. We have approximately 2.5 million dollars. Certificates of Deposit are also up about $11,000 from this time last year. The VSO account has about $53,000 in the bank. The college has $79,000 in endowment funds. The University of Arkansas Foundation checking account details are close to $77,000. The UA Foundation investments are running a little over $375,000 at the end of April. The Certificate of Deposits in the Foundation account totals approximately $76,000. Total for CDs, Checking, and Investments we are at $527,000.

Ashley reported an update on accreditation. The higher learning commission has informed us that the accreditation pathway we use will be discontinued. Since we are up for reaffirmation of accreditation over the next two years we will continue under AQIP until Spring 2020. Our summer enrollment was at 410 on the June Census Date. We were up this time from last year in Summer enrollment. We stand at 706 students for Fall enrollment, 97 being new first time

students. Ashley also presented a demographic of students enrolled. This will be presented at the beginning of a new semester. Ashley also updated on the traffic the Education Resource Center has had. Head Counts for Adult Education was also presented. The Center for Student Success hosted the very first We Can Summer Camp Program. The programs objectives were to empower students and focus on college readiness. Ashley informed we have been awarded continuation grants for both the UAWA and RAMP grants.

Mike reported the brand new building built for the welding shop that will be located on the Lockesburg campus. The building is fully funded by Tyson. Mike informed the majority of the time maintenance is focusing on finishing the Old Lockesburg High School renovations. Other than the main renovations in Lockesburg, the maintenance department has been busy replacing or repairing air conditioning units, door lock installs.

Steve briefly accredited Tammy Coleman whom goes above to set workforce meetings and have great partnerships with all industries.

Emily reported the Office of Institutional Advancement is starting a new tradition of Employee Recognition. We have created the Philanthropic Spirit Award to UA Cossatot employees who lead with lifestyles of generosity. This years recipients are Jimmy Arnold and Robbie McKelvy. Also, we are working with Colts Basketball Drawdown. The Foundation will host the drawdown fundraiser to benefit the basketball team on July 20, 2018. 120 tickets will be sold for $100 each and will include a steak dinner for two and a chance to win $5,000. Emily informed they are also working on creating Alumni Spotlights. Dustin from the Foundation has formed a young Alumni Board to bring back those whom have graduated from UA Cossatot to share their experience as a student. We are now working with Digital Marketing. UA Cossatot is purchasing Google Ads for the first time, focusing on diesel technology, automotive technology, affordable college, and online college through August 2018. Action Items:

No. 1 Approve the Minutes of May 7, 2018, Board of Visitors Meeting. Dr. Glenn Lance motioned for passage and Tim Pinkerton seconded the motion. The motion passed by a vote of 8-0.

No. 2 Approve Deletion of College Policy 510: Incomplete Grades and Repeating of Course. Tyler Davis motioned for approval. Jay Dooley seconded the motion. The motion was passed with a vote of 8-0.

No. 3 Approve Revised College Policy 625: Definition of Course. Tyler Davis made the motion for approval and Jay Dooley gave the second. The motion passed by a vote of 8-0.

No. 4 Approve Revised College Policy 640: Non-Traditional College Credit. Tyler Davis motioned for approval and Jay Dooley seconded the motion. The motion passed with a vote of 8-0.

No. 5 Approve College Policy 646: Testing and Verification of Student Identity. Tyler Davis made the motion for approval and Jay Dooley gave the second. The motion passed by a vote of 8-0.

No. 6 Approve Revised College Policy 541: Student Organizations. Tyler Davis motion for passage and Angie Walker seconded the motion. The motion passed by a vote of 8-0.

No. 7 Approve College Policy 543: Club Sports. Jimmy Tumey motioned to pass and Jay Dooley made the second. By a vote of 8-0, the motion passed.

No. 8 Approve Revised College Policy 514: Transfer Credit. Tyler Davis motioned for approval. Jimmy Tumey seconded the motion. The motion was passed with a vote of 8-0.

No. 9 Approve Criminal Justice Certificate. Tyler Davis made the motion for approval and Jimmy Tumey seconded the motion. The motion passed by a vote of 8-0.

No. 10 Approve MOU UA Cossatot and City of De Queen. Dr. Glenn Lance motion for passage and Tyler Davis second the motion. The motion passed by a vote of 8-0.

No. 11 Elect Officers 2018-2019. (Elected officers during Executive session.) Robert Martinez made the motion for approval and Jimmy Tumey gave the second. The motion passed by a vote of 8-0.

Chair Kathy Beavert asked for a motion to adjourn the meeting. Jimmy Tumey made the motion and with a second from Jay Dooley, Chair Kathy Beavert adjourned the meeting at 1:12 p.m.

Respectfully submitted,

Board of Visitors Meeting – September 10, 2018 Action Item No. 2: Approve Revised College Policy 401: Statement of Guiding Principles and Code of Ethics.

1. Background information: UA Cossatot has included new wording provided by the UA System to College Policy 401 that includes all faculty members to be entitled to freedom in the classroom while presenting appropriate subject of the course.

2. Why action is needed at this time: To keep College Policy manual updated along with the UA System.

3. Chancellor's Recommendation: The Chancellor recommends the Board approve the Revised College Policy 401: Statement of Guiding Principles and Code of Ethics.

4. Board of Visitors Action: ______

______

Motion by:

Seconded by:

Yeas: Nays:

COLLEGE POLICY 401

STATEMENT OF GUIDING PRINCIPLES AND CODE OF ETHICS

UA Cossatot will establish procedures to ensure that employees behave in an ethical manner and adhere to the Statues of the State of Arkansas, applicable federal statutes and regulations, rules and regulations as promulgated by the Department of Finance and Administration under the authority of such statutes, as applicable to all employees, and such regulations as issued by the State Board of Higher Education and its staff action on behalf of the State Board of Higher Education.

Faculty members are entitled to full freedom in research and in the publication of research results. Faculty members are entitled to freedom in the classroom in discussing the subject of the course, but should not teach material inappropriate or unrelated to the course, and should maintain a respectful and professional academic learning environment. Faculty are citizens, members of a learned profession, and members of an educational community. Speaking or writing as a citizen, faculty members are free from institutional censorship or discipline. However, as a person of learning and as a member of an educational community, faculty have a responsibility for awareness that the public may judge the profession and the institution by his or her utterances. Hence, faculty should at all times make an effort to be accurate, exercise good judgment and appropriate restraint, show respect for the opinions of others, and indicate that they are not spokespersons for the institution. Faculty members are expected to contribute to the productive and efficient operation of the instructional and work environment.

September 8, 2014 July 21, 2014 January 1, 2011 July 30, 2001

Board of Visitors Meeting – September 10, 2018 Action Item No. 3: Approve Revised College Policy 503: Entrance Requirements.

1. Background information: The College has added new wording to address we are an open admission institution. Also to ensure additional admission is required for certain programs.

2. Why action is needed at this time: This is the first time the Board of Visitors has met since these changes were made to College Policy 503.

3. Chancellor's Recommendation: Chancellor Cole recommends the Board approve the Revised College Policy 503: Entrance Requirements.

4. Board of Visitors Action: ______

______

Motion by:

Seconded by:

Yeas: Nays:

COLLEGE POLICY 503

ENTRANCE REQUIREMENTS

General College Admission

All students with a high school or homeschool diploma or GED equivalency certificate, are eligible for admission. Virtually every person beyond high school age who is interested in educational advancement may gain admission.

UA Cossatot is an open admission institution offering acceptance to all applicants who have completed high school or attained a GED certificate as long as required admission documents are received. Applicants are not required to meet a qualifying grade point average or minimum standardized test scores.

Admission to the College does not, however, insure ensure admission to a particular course or program of study into all programs and/or courses. Students may in some instances be required to meet additional admission requirements for certain programs or complete remediation prior to enrollment in certain courses. or remove deficiencies before enrolling in certain courses of study.

Appropriate Committees and/or Departments, in compliance with state and federal mandates and with approval by the Vice Chancellor for Academic Services, establish admission/entrance requirements and procedures for students seeking college credit, adult education, continuing education, and workforce education.

The College Curriculum Committee, with approval by the vice chancellor of Academic services, will establish appropriate admission requirements and procedures for those students seeking college credit including general college admission, concurrent enrollment, and international admission. Further, the college shall set appropriate entrance requirement and procedures for those students seeking other forms of learning experience including adult education, continuing education, and workforce education.

January 12, 2015 January 1, 2011 July 31, 2006 July 30, 2001

Board of Visitors Meeting – September 10, 2018 Action Item No. 4: Approve Revised College Policy 430: Leave Policy.

1. Background information: The College has added new language to the sick leave accrual along with the usage of sick leave. UA Cossatot also felt the need to add Abuse of Sick Leave to this policy.

2. Why action is needed at this time: This is the first time the Board of Visitors has met since the revision of leave policies.

3. Chancellor's Recommendation: The Chancellor recommends the Board approve the Revised College Policy 430: Leave Policy

4. Board of Visitors Action: ______

Motion by:

Seconded by:

Yeas: Nays:

COLLEGE POLICY 430

PERSONNEL

LEAVE POLICY

UA Cossatot utilizes the leave policies of the Office of Personnel Management as applicable to classified employees and extends the application of these policies to full-time nonclassified employees (excluding faculty) proportionally to their work week and year.

ANNUAL LEAVE

Full-time employees accrue leave at the rates shown in the timetable listed below. Full- time employees who work less than full time but more than 1000 hours per year accrue annual leave in the same proportion as time worked.

Rates of Annual Leave Accrual

Years of Employment Monthly Annually

Through 3 Years 8 Hours 96 Hours 4 Through 5 Years 10 Hours 120 Hours 6 Through 12 Years 12 Hours 144 Hours 13 Through 20 Years 14 Hours 168 Hours Over 20 Years 15 Hours 180 Hours

Maximum Accrual of Annual Leave

All Annual Leave is cumulative; however, no employee shall have over 240 Hours accumulated on December 31st of each year. Accrued leave may exceed 240 Hours during the calendar year, but those hours in excess of 240 will be forfeited if not used by December 31st of each year.

LEAVE FOR GRANT & SPECIAL PROJECT PERSONNEL

All Annual and Compensatory Leave must be used before expiration of the current contract or it will be forfeited. In the event of termination, lump sum payment for accrued leave and holiday time will not exceed the remaining days of the contract.

COLLEGE POLICY 430 Continued SICK LEAVE

Rates of Sick Leave Accrual

Full-time employees accrue sick leave at a rate of 8 Hours per month, 96 Hours annually. Full-time employees who work less than full time but more than 1000 hours per year accrue sick leave in the same proportion as time worked. Employees working less than 12 months, will not accrue sick leave during those months they are not working.

Maximum Accrual of Sick Leave

All Sick Leave is cumulative; however, no employee shall have over 960 Hours accumulated on December 31st of each year. Accrued leave may exceed 960 Hours during the calendar year, but those hours in excess of 960 will be forfeited if not used by December 31st of each year.

For each calendar year, full-time employees may use up to two days of sick leave for personal business. The employee must have expressed permission from the supervisor and give 24 hours advance notice.

Non-faculty may donate accrued sick leave to the Office of Personnel Management Catastrophic Leave Bank by completing a donor application located in the human resource office.

Usage of Sick Leave

Sick leave is to be used only for illness of the employee or for medical, dental, or optical treatment. Sick leave may also be used in the event of serious illness of a member of the employee’s immediate family. Immediate family is defined as:

FATHER, MOTHER, SISTER, BROTHER, SPOUSE, CHILD, GRANDPARENTS, GRANDCHILD, IN-LAWS, OR ANY INDIVIDUAL ACTING AS A PARENT OR GUARDIAN OF AN INDIVIDUAL.

Absences due to illness or disability, except in cases of maternity leave, is charged in the Following order: (1) Earned sick leave; (2) Earned annual leave; and (3) Leave without pay.

Employees utilizing sick leave should contact their supervisor a minimum of one hour prior to the start of their shift to ensure continuity of business operations. Employees who miss multiple days must call in each day or otherwise notify their supervisor of their intent to be out.

Sick leave cannot be used as a substitute for annual leave or merely because an employee believes that it would be convenient or desirable to be absent on a certain day or at a particular time. Employees should work with their supervisors to schedule their foreseeable anticipated 57

medical appointments in a manner that will not impact the department’s ability to meet its workload requirements. In addition, faculty should be mindful of the importance of being physically present on campus, and they must, whenever possible, attempt to make medical appointments at times when they are not scheduled to teach, hold office hours, or attend meetings.

Abuse of Sick Leave

An employee’s entitlement to sick leave can be abused by using it for an improper reason, misrepresenting the reason for requesting sick leave, or using sick leave excessively and without medical documentation. To avoid the abuse of sick leave privileges, UAC may require a statement from a physician or other acceptable proof that a health condition or medical appointment has rendered the employee unable to work on a specific day or at a particular time. Such documentation will be required whenever an employee uses sick leave under one of the following conditions:

A. When an employee is absent from work for more than three consecutive days;

B. When an employee has a consistent pattern of maintaining a zero or near-zero balance of sick leave without documentation of the need for such relatively high utilization;

C. When an employee has a consistent pattern of using sick leave on Mondays, Fridays, before holidays, or after holidays;

D. When an employee has six or more occurrences of undocumented sick leave usage within a 12-month period. Sick leave that is certified in accordance with this policy shall not be considered as an occurrence; or

E. UAC has information that casts doubt on the stated reason for using sick leave.

An employee’s abuse of sick leave or failure to provide the required documentation under this policy can be grounds for discipline in accordance with College Policy 464 Uniform Conduct Standards. The medical documentation required under this policy may be limited to the following information: (1) the date on which the employee was seen (if any); (2) whether an absence was medically necessary; (3) whether alternative appointment times, which might accommodate an instructor’s teaching schedule and other on-campus duties, were available; (4) the date on which the employee will be able to return to work; and (5) any workplace restrictions that might be medically necessary.

FAMILY MEDICAL LEAVE ACT

An absence that exceeds three days may be covered under the College Policy 434 Family Medical Leave Act. The medical documentation required under this sick leave policy is not necessarily identical to the Physician’s Certification that is required for qualifying FMLA leave. The medical documentation described in this policy will not be requested when an employee uses FMLA leave (including intermittent leave) following the initial certification process; however, UAC reserves the right to use the FMLA’s recertification process. Employees are urged to consult the Employee Handbook or confer with the office of human resources regarding any questions they may have regarding leave under the FMLA or as a reasonable accommodation under the Americans with Disabilities Act.

PERSONAL LEAVE

For each fiscal year, full-time employees may use up to two (2) days of sick leave for personal business. The employee must have permission from the supervisor and give 24 hours advance notice. Personal leave, if not taken during a fiscal year, does not carry forward.

MATERNITY LEAVE

Employees on maternity leave, may elect to take leave-of-absence without pay without exhausting accumulated annual and sick leave.

LEAVE WITHOUT PAY

Employees may not take leave without pay until all of their annual leave has been exhausted, except in the cases of maternity leave or disciplinary leave without pay. The Chancellor may grant continuous leave without pay. An employee who accumulates ten (10) days of leave without pay during any one (1) calendar month loses the leave accrual (annual and sick) for that month only. The annual leave that is lost due to leave without pay is based on the rate of the accrual authorized for that employee Employees may continue to participate in the college’s group insurance programs during the period of leave without pay. Employees who choose this option must pay the total cost (employee deduction and employer matching) of the coverage unless the employee is receiving Workers’ Compensation Benefits. In cases of Workers’ Compensation related leave without pay, the college is required to remit the employer’s matching portion of the coverage. Employees may be fully reinstated in insurance programs when they return to duty.

The President of the University of Arkansas System, upon the recommendation of the UA Cossatot Chancellor may grant an employee's written request for a leave-of-absence without pay not to exceed six months unless granted in accordance with the provision for military leave. In appropriate cases, additional unpaid leave will be considered as a form of reasonable accommodation for qualified individuals with disabilities on a case-by-case basis. Leave without pay is not to be granted, except in the case of maternity leave, until all of the employee's 59

accumulated annual leave has been exhausted, and any employee on leave-of-absence without pay does not accumulate annual leave nor participate in the group insurance programs to which UA Cossatot makes a contribution nor receive pay for any legal holidays. An employee may continue with the insurance programs by paying the entirety of those costs provided that arrangements have been made in advance to assume full payment of the premium costs. The President of the University of Arkansas System, upon the recommendation of the UA Cossatot Chancellor, may place an employee in a leave-without-pay status for disciplinary reasons in accordance with the written personnel policies of the unit involved. In this instance the individual is not required to exhaust annual leave and sick leave before being placed in leave- without-pay status.

Employees may be dismissed if they fail to report to work promptly at the expiration of the period of leave without pay; however, the college may accept satisfactory reasons provided by the employee in advance of the date to return to work and extend the leave period accordingly.

BEREAVEMENT LEAVE

Full-time employees may utilize up to three (3) days of accumulated sick leave in the event of the death of an immediate family member, as defined above. At the Chancellor’s discretion, an additional two (2) days may be granted. No employee will be granted more than five (5) work days without written consent of the Chancellor.

COURT AND JURY LEAVE

Any employee who serves as a witness, juror, or party litigant in any civil or criminal court proceeding is entitled to receive normal and full compensation, if the matter is within the employee’s scope of state employment. Annual leave must be utilized if the court proceeding is personal in nature.

MILITARY LEAVE

Full-time employees drafted or called to active duty in the Armed Forces of the United States or who volunteer for military service, shall be placed on military leave without pay. All unused sick leave at time of military leave will be reinstated at the time the employee returns to work. However, all unused annual leave must be paid to the employee before starting the period of leave without pay, except in cases when the employee is returning to active duty for temporary training only.

Permanent, full-time employees who are members of the National Guard or any of the reserve branches of the U.S. Armed Forces will be granted leave at the rate of fifteen (15) working days per calendar year, plus necessary travel time for annual training purposes. Up to fifteen (15) military leave days may be carried over to the succeeding year for a maximum of thirty (30) military leave days for that calendar year.

EXTENDED PROFESSIONAL LEAVE/SPECIAL LEAVE TO UPGRADE SKILLS

Other leave time for full-time employees to upgrade skills or to meet professional qualifications that will result in leave without pay, must be approved by the Chancellor in advance, providing that the normal job duties of the employees will not be impaired.

EDUCATIONAL ACTIVITY LEAVE

Full-time employees are entitled to eight (8) total hours of leave, regardless of number of children, during any one (1) calendar year for the purpose of attending or assisting with the educational activities of a child. Any unused Educational Leave may not be carried over to the next year and is not compensable to the employee at time of retirement.

June 19, 2018 November 3, 2014 January 1, 2011 September 27, 2010 May 23, 2005 July 1, 2001

Board of Visitors Meeting – September 10, 2018 Action Item No. 5: Approve Revised Board Policy 524: Commencement.

1. Background information: Revised Board Policy 524 has been updated for graduating students to meet the minimum credit hour course work for graduation.

2. Why action is needed at this time: Action is needed at this time to keep current policy updated.

3. Chancellor's Recommendation: The Chancellor recommends the Board approve Revised Board Policy 524: Commencement.

4. Board of Visitors Action: ______

______

Motion by:

Seconded by:

Yeas: Nays:

BOARD POLICY 524

STUDENT PERSONNEL

COMMENCEMENT

Students who complete a program of study as prescribed by UA Cossatot Board of Visitors and approved by the Arkansas Department of Higher Education will receive a certificate or a degree, as applicable. Required courses for each program are listed in the Program Requirements of the catalog. Each required course in the major field of study must be passed with at least a “D” and the student’s cumulative GPA must be at least 2.0 (3.0 for Associate of Science in Education) in order to graduate. Allied Health programs require each course be passed with a “C” or better and a cumulative GPA of 2.0 in order to graduate. Prospective graduates must complete an “Application to Graduate” prior to the mid-term of the final semester before graduation to ensure notation in the graduation program and timely receipt of diplomas. Students may be administratively graduated when all requirements for a credential are completed. It is the student’s responsibility to clear all charges as signatures are obtained on this form.

CALCULATION OF GPA

A student’s grade point average (GPA) is calculated by dividing the total quality points earned in all courses (except those repeated) by the total semester credit hours pursued.

CREDITS FOR GRADUATION

Graduating students must satisfactorily complete all course work required for the certificate or degree with at least e i g h t e e n (18) credit hours or 40% (whichever is greater) completed through UA Cossatot. with minimum amounts as outlined below completed through UA Cossatot:

Associate Degree: 15 hours Technical Certificate: 50% of the degree Certificate of Proficiency: 100% of the degree

Exceptions may be made with approval from the Vice Chancellor for Academic Services.

September 12, 2016 January 12, 2015 September 30, 2013 September 22, 2009 March 28, 2005 July 30, 2001

Board of Visitors Meeting – September 10, 2018 Action Item No. 6: Approve Revised College Policy 541: Student Organization.

1. Background information: This revision has been made in order to keep all documentation on file in one certain place.

2. Why action is needed at this time: This policy change is needed at the time to keep all documents in order.

3. Chancellor's Recommendation: The Chancellor recommends the Board approve the Revised College Policy 541: Student Organization.

4. Board of Visitors Action: ______

______

Motion by:

Seconded by:

Yeas: Nays:

COLLEGE POLICY 541

STUDENT PERSONNEL

STUDENT ORGANIZATIONS

UA Cossatot staff believes that activities outside the classroom enrich, supplement, and provide a testing ground for classroom learning. These activities offer opportunities for social growth and for the development of values, appreciations, and insight. The faculty seeks to provide an environment in which students may become self-disciplined, self-reliant, and socially sensitive individuals.

Students at UA Cossatot have the opportunity to become members of several clubs and organizations. They may participate in any college activity for which they are eligible. All student organizations have faculty sponsors and are responsible to the Chancellor or designee.

NEW ORGANIZATIONS

A group of students may establish a recognized organization at the College by taking the following steps: (All documentation relating to Student Organizations, including contracts and miscellaneous forms, must be submitted and kept on file in the Chancellor’s office.)

(1) Draft a Statement of Purpose of the organization and show how the organization will help carry out the mission of the College.

(2) Draft a set of by-laws for the organization showing how the organization will help carry out the mission of the College.

(3) Draft an annual plan of activities and services the students will participate in to further their development, support the College, and/or provide a service to the community.

(4) Receive the approval of the, the Chancellor, and the Board of Visitors. A student group must receive approval by the Board of Visitors before it is recognized as a college supported, sponsored, or recognized club or organization.

(5) The Chancellor and the Board of Visitors must approve the disbanding of any student organization.

January 12, 2015 January 1, 2011 March 26, 2007 September 29, 2003 July 30, 2001 65

Board of Visitors Meeting – September 10, 2018 Action Item No. 7: Approve College Policy 542: Club Sports Student Eligibility.

1. Background information: College Policy 542 has been revised to ensure all club sports participants have a waiver on file.

2. Why action is needed at this time: To allow players to participate in club sports.

3. Chancellor's Recommendation: The Chancellor recommends the Board approve College Policy 542: Club Sports Student Eligibility.

4. Board of Visitors Action: ______

______

Motion by:

Seconded by:

Yeas: Nays:

COLLEGE POLICY 542

STUDENT PERSONNEL

CLUB SPORTS STUDENT ELIGIBILITY POLICY

Club sports at UA Cossatot are comprised by student organizations. Each club is developed and administered by the student membership and designated sponsor of that particular club. This policy is to ensure eligibility in participating in a club sport. Requirements for student eligibility to participate in club sports: 1) A student is required to enroll in a minimum of 6 credit hours per semester.

2) A student must maintain a 2.0 GPA in order to participate.

3) A student is eligible to play a total of four (4) semesters while enrolled at UA Cossatot.

4) A student may transfer from other colleges and universities and still be eligible to play four (4) semesters for UA Cossatot.

5) A player transferring from other colleges and universities must adhere to NIRSA (National Intramural and Recreational Sports Association) eligibility guidelines which state a player may appear on a varsity roster no more than six times to be eligible to play in NIRSA events.

6) To obtain a full list of NIRSA regulations that UA Cossatot abides by, please follow this link: http://play.nirsa.net/nirsa-championship-series/player-eligibility- requirements/

7) To participate in Club Sports, a player must have a CLUB SPORTS GENERAL WAIVER ON FILE in the Chancellor’s office.

March 5, 2018

Board of Visitors Meeting – September 10, 2018 Action Item No. 8: Approve Revised College Policy 543: Club Sports.

1. Background information: New wording has been added to this policy to ensure all documentation is stored in one place.

2. Why action is needed at this time: To keep current policy updated.

3. Chancellor's Recommendation: The Chancellor recommends the Board approve Revised College Policy 543: Club Sports.

4. Board of Visitors Action: ______

______

Motion by:

Seconded by:

Yeas: Nays:

COLLEGE POLICY 543

STUDENT PERSONNEL

CLUB SPORTS

UA Cossatot considers sports clubs to be a vital part of the overall college-going experience and therefore tries to create club sport opportunities when there is an interest in a particular program. Club sports are intended for college student athletes who want to compete in traditional or nontraditional competitive sports while attending UA Cossatot. Games and practices are conducted at local fields and athletic facilities. Participation in club sports is a privilege that requires students to commit to an investment of both time and possibly a small financial contribution. This commitment is necessary for each of the clubs to succeed. To be eligible to participate in a club sport, students must be currently enrolled at UA Cossatot, follow the college policy regarding club sport eligibility, and sign a waiver of liability.

Students at UA Cossatot have the opportunity to become members of several clubs. They may participate in any college activity for which they are eligible. All club sports must have a coach/sponsor that is affiliated with UA Cossatot and are responsible to the Chancellor or designee.

When creating a club sport a group of students or a UA Cossatot – affiliated coach/sponsor may establish a recognized club sport at the college by taking the following steps: (All documentation relating to Club Sports, including contracts and miscellaneous forms, must be submitted and kept on file in the Chancellor’s office.)

(1) Draft a Statement of Purpose of the club sport and show how the sport will help carry out the mission of the college.

(2) Draft a set of guidelines and annual budget for the sport, showing how the sport will help carry out the mission of the college. While it is difficult to establish the true monetary value the true value of club sports, each club sport budget must show that the sport does not rely on general college revenues to be successful. Sport clubs are encouraged to generate revenues from private donations as well as fund-raisers, gate admissions, and concessions.

(3) Draft annual schedules and a plan of activities and services the students will participate in to further their development, support the college, and/or provide a service to the community.

(4) Receive the approval of the Chancellor and the Board of Visitors. A club sport must receive approval by the Board of Visitors before it is recognized as a college supported, sponsored, or recognized club. 69

(5) The Chancellor and the Board of Visitors must approve the disbanding of any club sport.

May 7, 2018

Board of Visitors Meeting – September 10, 2018 Action Item No. 9: Approve College Policy 117: Prohibition of Pets on Campus.

1. Background information: This new policy is to enforce prohibition of pets on campus with the exception of service animals for people with disabilities.

2. Why action is needed at this time: UA Cossatot currently does not have a policy in place regarding pets on campus.

3. Chancellor's Recommendation: The chancellor recommends the board approve the College Policy 117: Prohibition of Pets on Campus.

4. Board of Visitors Action: ______

______

Motion by:

Seconded by:

Yeas: Nays:

COLLEGE POLICY 117

Prohibition of Pets on Campus

UA Cossatot prohibits the presence of pets in campus educational, administrative, and general purpose buildings as well as the campus grounds surrounding these facilities. Exceptions to this policy are limited to service animals for people with disabilities; animals, fish, fowl or reptiles under the control of and used by academic departments for approved teaching and/or research purposes; and those animals, fish, fowl or reptiles used in approved art performances.

Board of Visitors Meeting – September 10, 2018 Action Item No. 10: Approve College Policy 720: Free Speech.

1. Background information: This new policy is mirrored with UA System policies. The college also added locations for public forums to this policy.

2. Why action is needed at this time: UA Cossatot currently does not have a policy in place regarding free speech.

3. Chancellor's Recommendation: The Chancellor recommends the Board approve the College Policy 720: Free Speech.

4. Board of Visitors Action: ______

______

Motion by:

Seconded by:

Yeas: Nays:

COLLEGE POLICY 720

Free Speech: Non-Commercial Expressive Public Speech on Campus

UA Cossatot’s facilities and outdoor space are governed by the policies of the Board of Trustees of the University of Arkansas and exist for the primary purpose of serving a planned and scheduled program of educational activity. Consistent with the Board of Trustees Policy 705.1 and University- wide Administrative Memorandum 715.1, when not required for regularly planned educational or research programs, and subject to other UA System or UA Cossatot policies, facilities may be made available for University entities or non-University entities. UA Cossatot’s entities shall only include colleges, departments, and other college / organizational units; faculty; staff; students; UAC–related Foundations and alumni associations; and registered student organizations. Non UA Cossatot entities shall only include individuals and organizations that are not acting as UA Cossatot entities and are not sponsored by UA Cossatot entity. Any non-UA Cossatot entity is welcome to share an opinion or viewpoint with the College community, provided the non-UA entity is registered with the Office of the Vice Chancellor of Facilities. Access to forum locations is provided on college sidewalks that run adjacent to the parking areas that surround and cross the campus, subject to relevant city ordinances, state and federal law (maps indicating forum locations will be made available upon request through the UAC Police Department). Access is also provided at identified public forum locations, all external to campus buildings and identified below. The identified public forum locations are available for use or reservation by UA Cossatot and non- UA Cossatot entities. Access to the identified public forum locations is provided on a content neutral basis. Any denial of access will specify the reason for which registration is denied and offer an appeal procedure. The following time, place, and manner parameters apply to public forum locations as well as to expressive activities of members of the UA Cossatot community in other locations.

Time, Place and manner Parameters The following are parameters for the time, place, and manner of activities:

 The activity must not violate local ordinances, state, or federal laws, or UA Cossatot policy;  The duration of the event may be limited to a reasonable period of time, based on the type of event and the resources required to manage it;  There shall be no obstruction of entrances or exits to buildings or driveways or impeding entry to or exit from buildings or parking lots;  The activity must not unduly disrupt traffic, either vehicular or pedestrian, or duly planned and scheduled UA Cossatot activity;  The activity must not create unreasonable safety risks; 74

 There shall be no alteration, modification, defacement or destruction of UA property or leased property or observer’s personal property;  To prevent damage to UA Cossatot infrastructure, the erection of tents or any temporary structures must be first approved by VC of Facilities;  Organizers must have decorations approved and /or facilities inspected for safety in advance by VC of Facilities or his designee. This includes the use of wooden, plastic, or metal sticks, pipes, poles or the like to aid in signage.  The location will be left in its original condition at the conclusion of the event, and any entity that causes damage to UA owned or leased property will be responsible for paying charges necessary to return the property to its original state. Reasonable charges or deposits may be imposed to enforce this requirement.  Amplification equipment shall not be allowed except in designated area where and when it is unlikely that disruption will occur;  Expression that is obscene or defamatory, or consists of fighting words, threats of physical harm, insightful of imminent lawless action, or is commercial in nature or otherwise not entitled to protection, as expression is not permitted.  All publicity, handouts printed materials, etc. are governed by UA Cossatot policies and procedures.  Material handed out may not be left out for people to take. If there is a significant issue with materials causing unsightliness or liter, that privilege will be provoked;  Those handing out material may not follow members of the campus community, and refusals to take material shall immediately be respected by expressive speakers;  The organizer must be present throughout the event with a copy of the approved reservation form for the duration of the function and present the form to UA Cossatot Police if requested. The event may be terminated by campus Police for failure to have a copy of the approved reservation form on the premises.  The organizer shall be solely responsible for any and all costs arising from or relating to any event and by requesting to use UA facilities agrees to pay all such charges.  To help ensure a diverse array of activities and uses, non-UA Cossatot entities may schedule initially a total of three events per semester; requests for additional reservations will be limited to one event per reservation, and that event must transpire before another reservation is considered.

Public Forum Locations Public forum locations for non-UA Cossatot entities include the following locations. These locations are made available on a content neutral basis subject to the defined time, place and manner parameters. 1. The UA Cossatot Café Patio (Sevier Co), assuming no college activities are scheduled; 2. Howard County campus Courtyard (may not block walk-through traffic); 3. Little River County campus – lawn adjacent to OTA building

COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS

BOARD OF VISITORS

INFORMATION ITEMS

September 10, 2018

EMPLOYEE CHANGES

Newly Hired

Robert Michael Guillory Hire Date: August 1, 2018 Position: Biological Science Instructor Salary: $ 42, 273.54

Sarah Chesshir Hire Date: August 27, 2018 Position: Administrative Specialist III Salary: $ 25,268

Employee Position Changes:

Rachel Barfield Date: August 1, 2018 Position: Admissions Advisor Salary: $27,000

Academic Council Meeting DATE: August 2, 2018 TIME: 8:00 AM LOCATION: Tres Agaves Board Room

Members attending: Laura Riddle, Ashley Aylett, Julia Shankles, Kyte Vogan, Brenda Morris, Barbara Lacefield, Relinda Ruth, Steve McJunkins, Suzanne Ward, Julie Rhodes, Kim Dickerson, Crystal Sims ______Advising (Crystal): Crystal stressed the importance of ensuring students are advised correctly. She mentioned that there have been some issues with Comp I and Comp I Lab not flagging in POISE. She stated that POISE could possibly need an update to ensure that this information calculates correctly. Crystal advised the Division Chairs to ensure their advisors are going by the correct scores when advising students in order to avoid misadvising students. She also stated that there could be a possible need for advising training in weak areas. After more information is collected this will be revisited for a solution. Wait List (Crystal): Crystal discussed the correct protocol for the class wait list, which is to e-mail the Division Chair. The Division Chairs are currently maintaining wait lists. Crystal asked the Division Chairs to ensure their advisors are following this protocol in order to ensure the students that are on the wait list be put into the classes before those who are not. Crystal and the council discussed other options to make this process easier and will revisit this matter after gathering more information.

Submitted by: ______Approved by: ______Recorder Chair or vice Chair

COMMITTEE: Academic Council DATE: August 22, 2018 TIME: 9:00 AM

Members attending: Brenda Morris, Suzanne Ward, Barbara Lacefield, Denise Hammond, Ashley Aylett, Crystal Sims, Relinda Ruth, Julia Shankles, Laura Riddle ______AGENDA AND ACTIONS The meeting began with Ashley asking the council to review the previous minutes for approval. The council then voted to approved the previous minutes and move on to new business. MICROSOFT CERTIFICATION – BARBARA Barbara asked the council if the students from other divisions benefit from the Microsoft certification. She stated that this certification is not required for Microcomputer Apps., but Students do have an option for certification if they wish. If a student already has their certification then it is transferrable toward Microcomputer Apps, Databases, and Spreadsheets, depending on which certification they have passed. ROSTER CERTIFICATION – BARBARA Barbara informed the council that she has noticed some roster certifications turned in before they need to be. The council discussed the importance of waiting until the second week to complete the certifications. The classes should have all attendees by the second week and all absentees counted. The council discussed what solution would be best. They discussed the possibility of only opening the option in Campus Connect a few days prior to the roster certification due date in order to avoid any problems. We may try to implement in the coming spring 2019 semester. BOARD POLICY – ASHLEY Ashley presented the council with a copy of Board Policy 524. She proposed that the 18-credit hour or 40% requirement be replaced with the following: Associate Degree: 15 hours Technical Certificate: 50% of the degree Certificate of Proficiency: 100% of the degree The council discussed the benefits for this change and agreed to approve. WAIT LIST PROCESS – CRYSTAL

Crystal stated that since the wait list is not working in Campus Connect advisors should e-mail chairs. When Crystal receives e-mails from advisors to add a student to the waitlist she then puts them in a folder, reviews the classes, and adds them immediately to the class needed if there is a spot available. Crystal then informs the advisor. Unfortunately, problems seem to persist with this method. The students are not always informed that they are enrolled in the course, they do not remember that they asked to be in the courses and no longer need it, or if the advisor does e-mail them but the students contact is not always correct and they do not receive the information. The council discussed the need for Crystal to be informed if a student has contacted their advisor saying they do not want/need the class. They discussed the possibility of increasing certain class limits in order to accommodate the number of students who need those classes and reduce the size of the wait list. The council agreed that they would review the possible changes and revisit this matter after more information is gathered. Other Business: Crystal presented a placement form for the Adult Education pilot courses Math Fundamentals and English Fundamentals. She asked the council to give their opinion of the form from an advisor point of view. The council reviewed the form and agreed that the form had all of the necessary information for an advisor to use effectively. She stated that this is being put into use this fall. Ashley explained that there is a change in the CHP. CP, TC, and AAS course lists will be on the degree audits. Suzanne has separated the degrees and listed the classes that fit into each degree level under those sections. This will assist in the advising process and make it clearer for advisors to see where the student is on their learning path. The council discussed the positive effects that these changes will have in the degree audit system. Final Actions: Ashley announced that she will inform the committee of the next meeting VIA e-mail. Ashley adjourned the meeting at 10:33 a.m.

Submitted by: ___Julia Shankles____ Recorder

COMMITTEE: Employee Safety and Wellness DATE: 8/17/2018 AQIP CATEGORY: 3 - Valuing Employees TIME: 10:00 am AQIP CONTACT: Tommi Cobb LOCATION: ERC Email AV Room Blackboard Collaborate Other (explain) Members attending: Marco Garcia, Josh Caudle, Beverly Foreman, Allen Clark, Brad Smith, Mark Kutak, Tammy Morris, Crystal Hunter, Annette Davis, Stephanie Hollis, Debbie Gatlin, Sheila Holcombe, Lisa Lutz, Cathy Billingsley, Waco Jackson, Relinda Ruth Members on assignment: Rick Pruett, Scott Surber, Carolin Hockersmith, Lisa Taylor Guests: Tommi and Monte ______AGENDA AND ACTIONS Item One: Minutes of last meeting The group reviewed last April’s minutes and approved as read. Item Two: New Business: “Stop the Bleed” and Upcoming Projects Tommi and Monte explained the recent training Monte took “Stop the Bleed” and how it has proven to save lives. The group discussed ways in which they can help promote training for employees and the surrounding communities. Tommi will check on funding possibilities and update the committee soon. Waco asked the group about ideas for this year’s projects. The group agreed to get updates on previous safety issues and continue providing flyers about various safety matters. The committee will continue researching Varidesk and speak with Janet about providing healthy recipes in which to share with all employees. The group also discussed making inquiries about inclusion on disaster reports, since it typically falls into the “safety” category. Item Three: Discuss Skilled Trades parking lot Several committee members mentioned that parking space lines are bleeding through at the Skilled Trades building parking lot and confusing drivers. The committee agreed that the lines needed to be covered to avoid accidents and/or blocking other vehicles in. Other Business: Annette announced that the next blood drive is scheduled for October 15th. Final Actions: The next meeting for the Wellness Committee will be September 21 at 10am in the ERC.

Committee Comments: AQIP Contact Comments:

Submitted by: Beverly Foreman Approved by: Waco Jackson Recorder Chair or vice Chair

AQIP Team Contact: Tommi Cobb Date Submitted: 8/17/2018