Bid Tabulation Packet for Solicitation 1709-189 Vending Machine
Total Page:16
File Type:pdf, Size:1020Kb
Williamson County, Texas 1709-189 5 Bid Tabulation Packet for Solicitation 1709-189 Vending Machine Services Bid Designation: Public Williamson County, Texas 6 10/24/2017 BidSync p. 1 Williamson County, Texas 1709-189 5 Bid #1709-189 - Vending Machine Services Creation Date Sep 19, 2017 End Date Oct 23, 2017 3:00:00 PM CDT Start Date Sep 28, 2017 7:52:00 AM CDT Awarded Date Not Yet Awarded 1709-189--01-01 Please Attach All Documents To This Line Supplier Unit Price Qty/Unit Total Price Attch. Docs Mcliff Coffee + Vending First Offer - 1 / each Y Y Product Code: Supplier Product Code: Agency Notes: Supplier Notes: Supplier Totals f Mcliff Coffee + Vending $0.00 Bid Contact David Clayton Address 204 W. Powell Lane, Bldg 4 [email protected] Austin, TX 78753 Ph 512-441-8424 Agency Notes: Supplier Notes: Head Attch: ** 6 10/24/2017 BidSync p. 2 Williamson County, Texas 1709-189 5 Mcliff Coffee + Vending Bid Contact David Clayton Address 204 W. Powell Lane, Bldg 4 [email protected] Austin, TX 78753 Ph 512-441-8424 Item # Line Item Notes Unit Price Qty/Unit Total Price Attch. Docs 1709-189--01-01 Please Attach All Supplier First Offer - 1 / each Y Y Documents To This Line Product Code: Supplier Total $0.00 6 10/24/2017 BidSync p. 3 Williamson County, Texas 1709-189 5 Mcliff Coffee + Vending Item: Please Attach All Documents To This Line Attachments Willamson Co Transmitteral Letter.pdf.docx Willamson Co. Proposal 2017.doc Williamson Co. Pricing and Commission Worksheet.xls 6 10/24/2017 BidSync p. 4 Williamson County, Texas 1709-189 Transmittal Letter The Respondent should submit a Transmittal Letter that provides the following information: A. Name and address of individual or business entity submitting the Proposal. B. Mcliff Coffee + Vending c. 204 W. Powell Ln. Building # 4 D. Austin, Texas 78753 B. Respondent's type of business entity (i.e., Corporation, General Partnership, Limited Partnership, LLC, etc.). See Section 3.5, Signature of Respondent, for more information. Mcliff Coffee + Vending is a Limited Partnership, David Clayton Corporate Account Manager C. Place of incorporation or organization, if applicable. E. Name and location of major offices and other facilities that relate to the Respondent's performance under the terms of this RFP. F. Mcliff Coffee + Vending's Corporate offices are located in Austin, Texas and have 5 branch offices located in Austin, Houston, San Antonio, Grand Prairie and El Paso. E. Name, physical address, email address, business and fax number of the Respondent's principal contact person regarding all contractual matters relating to this RFP. Mcliff Coffee + Vending Austin Branch Managers contact information is; Yvette Garcia 204 W. Powell Ln. Bld #4 Austin, Texas 78753 [email protected] Phone # 512441-8424 Fax # 514-334-0198 10/24/2017 BidSync p. 5 Williamson County, Texas 1709-189 Corporate Contact Person David Clayton 512-809-1780 Corporate Accounts Manager G. The Respondent's Federal Employer Identification Number. H. 20-0174626 G. A commitment by the Respondent to provide the services required by the County; Mcliff is engaged in the Business of providing Vending Services as required in the RFP. H. A statement that the Proposal is valid for the time specified on page three (3), under the section named Prices Good for, of this Proposal packet. Any Proposal containing a term of less than the required amount, may at the County's sole discretion, be rejected as nonresponsive. Mcliff Coffee + Vending proposal will be valid for the entire year of the contract. l. If the Proposal being submitted will have an effect on air quality for the County (as it relates to any state, federal, or voluntary air quality standard), then the Respondent is encouraged to provide information in narrative indicating the anticipated air quality impact. See Section 4.40, Air Quality for more information None David Clayton Corporate Accounts Manager Mcliff Coffee + Vending 10/24/2017 BidSync p. 6 Williamson County, Texas 1709-189 MCLIFF PROPOSAL For Solicitation # 1709-189 October 23, 2017 ORGINIAL 1 10/24/2017 BidSync p. 7 Williamson County, Texas 1709-189 October 23, 2017 Blake Skiles Purchasing Specialist 901 South Austin Ave. Georgetown, Texas 78626 Mcliff Coffee + Vending is pleased to present a comprehensive vending operations services proposal to professionally manage the refreshment vending service for Williamson County. We appreciate the opportunity you have given us to participate in this process and are confident that our proposal will not only meet but exceed your objectives of quality products and personalized service. We view each and every client as an individual with unique needs and expectations. With this knowledge and all of our resources in hand, Mcliff Coffee + Vending is pleased to present a proposal for operations that includes the optimum in superior quality, responsive service and sound fiscal arrangements. We have the resources, the people and the commitment to assure the achievement of your vending service objectives. Our offerings include a standard snack vending planogram blended with healthier selections labeled “Fit Pick” to highlight healthier selections while still offering traditional snacks. Mcliff Coffee + Vending also offers “Fit Pick” Balanced For Life dedicated healthier choice snack machines. We NEVER misrepresent or under-report our vending machine sales, ever! Our customers are encouraged to visit with the Route Drivers during collections of the machine sales at their leisure, or even schedule machine audits if desired. We view an association with Williamson County as a partnership through which everyone will benefit. Thank you again for this opportunity. Sincerely, David Clayton Corporate Accounts Manager Mcliff Coffee + Vending 2 10/24/2017 BidSync p. 8 Williamson County, Texas 1709-189 Table of Contents Introduction to Mcliff Vending Executive Summary------------------------ Page 4 History of Mcliff- -------------------------- Page 5 Mission Statement-------------------------- Page 6 Organizational Structure------------------- Page 7 Resumes-------------------------------------- Page 8 Company Philosophy----------------------- Page 9 Vending Programs & Services Disaster Contingency/Recovery Plan----- Page 10 Fundamentals-------------------------------- Pages 11-13 Customer Satisfaction & Refund Policy-- Page 14 Technologies--------------------------------- Pages 15 National Brand Products-------------------- Page 16 Vending Equipment & Specifications----- Page 17 Product, Portion & Price Page 18 Proposal Foundations Page 19 Internal Audit Procedures Page 20 References------------------------------------ Page 21 3 10/24/2017 BidSync p. 9 Williamson County, Texas 1709-189 Mcliff Coffee + Vending demonstrates on a daily basis that we are the premier provider of complete food and vending services in the State of Texas. Our company’s continuous, profitable growth since 1967 and unsurpassed account retention are testimony to the success of our customer-driven, total quality approach to business. Mcliff Coffee + Vending is a Limited Partnership company. Our company culture of commitment, superior customer service, and quality products is a direct result of the dynamics of this type of ownership and is one of the factors that distinguish Mcliff Vending and Office Coffee Service from our competitors. As an independent full-service operator, Mcliff Coffee + Vending has no restraints in our ability to provide customers with the entire spectrum of high quality brand name products and the most advanced equipment and technology available. Mcliff Coffee + Vending currently operates 5 Branch Offices serving customers in Houston, Austin, Dallas/Ft. Worth, San Antonio, and El Paso. We have over 80 employees in our vending operations providing services to over 1,500 clients with our corporate offices located in Austin, Texas. All Branch operations are run as independent operations allowing the local Branch Manager practical autonomy and responsibility for their clients, customers and employees. This local authority includes the selection, preparation and merchandising of specific products to meet the preferences of local customers and manage their client’s service needs locally. 4 10/24/2017 BidSync p. 10 Williamson County, Texas 1709-189 Mcliff Coffee + Vending strongly believes that our local service orientation permits a faster, more flexible and personalized response to our customer needs. Our biggest competitors may be able to approximate our systems, but they lack the service oriented structure to respond as quickly to customer needs. Our smaller competitors may be slightly lower priced at times, but they do not have the range of capabilities we bring to our customers. Mcliff Coffee + Vending offers the best of both worlds…local personalized service, the purchasing power of a larger operator, and the operational systems and controls necessary to always exceed our clients’ needs. AVS Food Services was established on August 1, 1967 in Austin, Texas. By September of 1969, business expansion required the transfer of operations to a newly acquired building, and then once again, in September of 1973, the corporate office, service center, commissary and warehouse were moved to a 20,000 sq. ft. facility which allowed for the necessary expansion of operations. By August, 1990, operations moved to a newly constructed 40,000 sq. ft. facility in Buda, Texas, designed exclusively for Vending and Coffee Service operations. In February of 2005, Mcliff Coffee + Vending, an Austin, Texas based company, purchased the assets of AVS. Mcliff Coffee + Vending has grown from just a few machines to one of the largest full line vending and office coffee service companies in Texas, with over 6,000 vending machines on location and more than 70 full time employees. We take pride in knowing that our company has a long history as a local supplier of superior, personalized vending and coffee services as well as quality food and drink products throughout the state of Texas. We are large enough to be able to pass along the savings that we earn as a result of volume discounts, but we are also flexible enough to be able to customize vending programs that satisfy the needs of each and every one of our customers.