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REQUEST for BIDS for LANDSCAPE, MOWING and PARK MAINTENANCE in the MISSISSIPPI, ST. VINCENT, RIVER DES PERES GREENWAYS and OTHERS AS-NEEDED

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REQUEST for BIDS for LANDSCAPE, MOWING and PARK MAINTENANCE in the MISSISSIPPI, ST. VINCENT, RIVER DES PERES GREENWAYS and OTHERS AS-NEEDED REQUEST FOR BIDS FOR LANDSCAPE, MOWING and PARK MAINTENANCE IN THE MISSISSIPPI, ST. VINCENT, RIVER DES PERES GREENWAYS and OTHERS AS-NEEDED SUBMITTAL DUE DATE: Thursday, October 15, 2020 3:30 P.M. Central Standard Time SUBMITTAL LOCATION: Great Rivers Greenway 3745 Foundry Way Suite 253 (City Foundry, approx. Vandeventer & Forest Park) Saint Louis, MO 63110 PRE-BID MEETING: Wednesday, September 30, 2020 7:30 A.M. Central Standard Time Kiener Plaza Park 500 Chestnut Street Saint Louis, MO 63101 Questions or information related to this request should be directed to: Ben Grossman, Director of Greenway Operations [email protected] BACKGROUND The Metropolitan Park and Recreation District, doing business as The Great Rivers Greenway District (the “District”), is a multi-jurisdictional political subdivision including the City of St. Louis, St. Louis County and St. Charles County. The primary purpose of the District is to improve the quality of life throughout the St. Louis region by developing a public system of interconnected greenways, trails and parks. The CityArchRiver project is a public-private partnership that includes the National Park Service, the District, the City of St. Louis, Bi-State Development Agency, the Jefferson National Parks Association, the Gateway Arch Park Foundation and many other agencies and groups on both sides of the Mississippi River. This project is making St. Louis’ beloved Gateway Arch easier and safer for everyone to experience by connecting, invigorating and expanding the park’s grounds, museums, and Leonor K. Sullivan Boulevard and Kiener Plaza. The District is soliciting bids from firms competent in providing services in landscape and park maintenance for high use areas in the City of St. Louis, St. Louis County and St. Charles Counties. Services to include performing regular mowing, litter removal, sustainable landscaping and park maintenance practices, splash pad/water fountain maintenance, irrigation repair, natural resource management, minor construction and other duties as needed for successful park operations. In addition, the District is seeking qualified firms to assist the District and its partners with the establishment and care of landscaped and native habitats. These projects may be associated with a construction project in which services are sought to assist in the short-term care and establishment of landscapes or habitats installed by others. These services could also be sought to install new landscapes or assist in maintaining new habitats or landscapes. No guarantee of work is made by the District for accepting a firm’s submittal for this portion of the bid. The District reserves the right to accept multiple firms to perform these duties beginning in 2021 through 2023. EXPECTATIONS It is the expectation of all parties that the facilities be cared for in a manner to maintain a high- quality park environment for residents as well as visitors to the region. Maintenance approaches and techniques should reflect the desire and expectation that the considerable investments will remain in a high-quality condition through diligent efforts and an attention to detail. Firms should conduct themselves in a professional manner at all times while performing the necessary tasks in this highly public area. Firms shall wear uniforms clearly identifying them with the company name and vehicles clearly marked with name of firm. Firms should be able to respond to changes in park and facility use during various times of the year and modify their schedules as needed to perform the following scope of services effectively. SCOPE OF SERVICES Several areas in the City of St. Louis, St. Louis and St. Louis County are included in the scope of services of this Request for Bids. Several of these areas are maintained jointly with the City of St. Louis and other municipalities and coordination among the District, the contracted firm(s) and those Departments is imperative. It will also be the responsibility of the firm to contact the District when service or maintenance is needed which falls outside of their contracted scope of services to maintain a high-quality landscape and user experience for the general public. Firms should be able to respond to issues outside of their scope of services, at an hourly rate, when coordinated and approved by District staff. Tasks could include replacement of damaged or dead plant material, addressing vandalism or incidents which damage park facilities and assisting with special event preparation, cleanup or remediation of grounds due to high use or flooding. Figures and maps enclosed in this Request for Bids are subject to field verification by firms submitting a proposal. Firms will be responsible for submitting weekly reports of tasks being completed including recommendations for additional service or issues discovered during normal maintenance visits. Reports will be specific to greenways or project areas. Firms should also provide a schedule of tasks planned for the upcoming two weeks and be open to coordination or modification with the District and its partners as needed. The areas included in this Request for Bids are divided into sections and an itemized bid sheet is included herein. The included areas are: CityArchRiver, Other, Mowing, Conservation and As- Needed. As-Needed services are those that will be determined by the District during the design and construction of greenway projects as well as other projects that the District determines a need for contracted assistance. Multiple firms may be awarded or reserved for the As-Needed portion of this Request for Bids. HOURLY RATE FOR MAINTENANCE Each project may require additional services for regular maintenance outside of the Scope of Services for unforeseen services such as vandalism, accidents, replacement of amenities or various other services needed that are associated with park operations and maintenance. An hourly rate is requested in the bid page at the end of this Request for Bids. Any additional services will be billed at this rate. Material costs will be passed onto the District and shall be included in invoices. Based on past contracts, the District anticipates, but does not guarantee, the need for an additional 2700 hours of service across all contract areas. Pre-Bid Meeting – Subcontractor Introduction An optional pre-bid meeting is will be scheduled at Kiener Plaza Park. This is an opportunity to ask questions, see one of the project sites and for general contractors to meet with potential subcontractors. This pre-bid meeting will be held outside and we will be practicing all social distancing guidelines as outlined by the City of St. Louis and the Center for Disease Control (CDC). Facemasks must be worn at all times during the pre-bid meeting. Parking is available along the surrounding streets. CITYARCHRIVER Mississippi Greenway: Leonor K. Sullivan Boulevard Chouteau Ave. to Biddle St. (Figure 1) City of St. Louis is responsible for the primary care of this roadway however, the District has agreed to support the increased level of care necessary following the improvements to the riverfront completed in 2016. The selected firm will be responsible for the steps and levee sidewalk east of Lenore K. Sullivan Blvd. Snow, ice and flood debris removal will not be required. Gateway Arch Park Foundation and the City of St. Louis will be responsible for all programming and special events that take place on Leonor K. Sullivan Blvd. Maintenance activities around these events shall be closely coordinated with all parties involved. The selected firm will be responsible for: 1. Daily, or as needed, patrol of the area between Chouteau Avenue and Biddle Street, including the Port Cochere, to keep the area free of litter, broken glass and trash from the street, sidewalks, bike path, and viewing areas. Patrols to take place before 9:00 a.m. CST. Special events will be permitted by the City of St. Louis and thus, cleanup is the responsibility of the permit holder and not of the firm under contract for the services listed here. 2. Removal of graffiti, tagging, stickers, posters, etc. from signs, bollards, chains, railings and site furnishings. Excessive graffiti found on the floodwall may be addressed on a per instance basis and coordinated with District staff and the City of St. Louis pursuant to one or more separate contracts or amendments. 3. Emptying of receptacles are the primary responsibility of the City of St. Louis, however due to a variety of peak user times, there may be a need to supplement the negotiated scope of services with additional services when receptacles are found full or overflowing, which may be addressed pursuant to one or more separate contracts or amendments. Dumpsters are located nearby for firms contracted for maintenance. 4. The selected firm will be responsible for maintaining at least twenty (20) concrete containers with perennial plants located along Leonor K. Sullivan. Maintenance to include watering, weeding, pruning, mulching, fertilizing as necessary to maintain plants in good condition. Planters are approximately three (3) feet wide and two and a half (2 ½) feet tall. Planters are located at strategic locations along the Greenway to limit illegal access by vehicles. 5. The selected firm will be responsible for mulching and weeding bald cypress trees planted along the Mississippi Greenway on the east side of Leonor K. Sullivan Blvd. This will include weeding, as necessary, cobblestones north and south of each tree pit and two mulch beds with trees at the Port Cochere. The selected firm will be responsible for inspections of aeration pipes, with pipe and grate cleanout performed following each flooding event. If a flood does not occur clean out of pipes and grates will occur once a year. There are two (2) pipes with two (2) grates each per tree pit. 6. The selected firm will be responsible for mulching, weeding, watering, etc. involved with regular care of shrub beds located at the intersection of Leonor K.
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