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Bidding Documents REPUBLIC OF THE PHILIPPINES DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS MINDORO OCCIDENTAL DISTRICT ENGINEERING OFFICE REGIONAL OFFICE IV-B MAMBURAO, OCCIDENTAL MINDORO BIDDING DOCUMENTS FOR PROCUREMENT ID/CONTRACT ID : 21EB0131 CONTRACT NAME : Construction of Road at Brgy. Iriron, Calintaan, Occidental Mindoro CONTRACT LOCATION : Calintaan, Occidental Mindoro Date of Opening of Bids : March 29, 2021 Start Date for Issuance of Bidding Documents : March 10, 2021 Submitted By : CONTRACTOR Page 1 of 72 DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS PROCUREMENT MANUAL VOLUME II - INFRASTRUCTURE ANNEX II-1.1: DPWH STANDARD BIDDING DOCUMENTS FOR INFRASTRUCTURE October 2020 _______________________________________________________________________________________ September 2016 DPWH Procurement Manual Volume II - Infrastructure Page 2 of 72 Preface The Department of Public Works and Highways (DPWH) has adopted these Standard Bidding Documents (SBDs) for the procurement, through public bidding, of its infrastructure projects (or Works). The SBDs are essentially based on the generic Philippine Bidding Documents (PBDs) as customized to the DPWH procurement environment. For every infrastructure contract to be procured, the DPWH Procuring Entity concerned shall prepare the contract-specific Bidding Documents (BDs) in accordance with the following guidelines: a. The BDs for the contract to be procured shall adopt the entire content of the SBDs unchanged. b. Information and data specific to the contract - such as Contract ID and Name, Approved Budget for the Contract (ABC), etc. - shall, however, be filled in or inserted in the appropriate portions of the SBDs, particularly in the following: (1) Cover Sheet (2) Invitation to Bid (IB) (3) Eligibility Data Sheet (EDS) (4) Bid Data Sheet (BDS) (4) Special Conditions of Contract (SCC) (5) Specifications (6) Drawings (7) Bill of Quantities (BOQ) (8) Bidding Forms c. The final contract-specific BDs, therefore, shall not contain any blank spaces or options. Neither shall the BDs contain any footnotes. The DPWH shall post the SBDs at its website www.dpwh.gov.ph for the general reference of the public. It shall also post at the website the complete BDs for every contract to be procured starting on the first day of advertisement of the IB. Any prospective bidder or other interested party may, thus, view or download the BDs from the website. The DPWH Procuring Entity shall also make hard copies of the contract-specific BDs available to prospective bidders upon payment of a non-refundable fee. The following definitions are made to clarify the different terms used in this document and in the other parts of the DPWH Procurement Manual: a. “Standard Bidding Documents” or “SBDs” - refer to these pro-forma bidding documents to be used by the DPWH as template in the procurement of its infrastructure contracts, with the contract-specific information still to be inserted or filled in. b. “Bidding Documents” or “BDs” - refer to the bidding documents for the specific infrastructure project at hand being procured by the DPWH. These contract-specific BDs follow the content of the SBDs, but with the particular information for the contract at hand already inserted therein (i.e., the information in item b of the second paragraph of this Preface). c. “Philippine Bidding Documents” or “PBDs” - refer to the generic bidding documents of the Government of the Philippines (GOP), prepared by the Government Procurement Policy Board (GPPB) in accordance with the provisions of the Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184, for use by all agencies of the Government. The PBDs have been harmonized by the GOP with the procurement guidelines of the Asian Development Bank (ADB), the Japan International Cooperation Agency (JICA), and the World Bank (WB), for use in Government infrastructure contracts, both locally-funded and foreign-assisted, procured through national competitive bidding. The PBDs have been customized into the SBDs of the DPWH for use in its infrastructure contracts. _______________________________________________________________________________________ September 2016 DPWH Procurement Manual Volume II - Infrastructure Page 3 of 72 TABLE OF CONTENTS ANNEX II-1.1A : Section I. Invitation to Bid (IB) …………………………. 4 ANNEX II-1.1B : Section II. Eligibility Requirements (ER) ……………….. 5 ANNEX II-1.1C : Section III. Eligibility Data Sheet (EDS) ……………….. 10 ANNEX II-1.1D: Section IV. Instructions to Bidders (ITB) ………………… 12 ANNEX II-1.1E : Section V. Bid Data Sheet (BDS) ……………………….. 35 ANNEX II-1.1F : Section VI. General Conditions of Contract (GCC) …...... 45 ANNEX II-1.1G: Section VII. Special Conditions of Contract (SCC) …......... 66 ANNEX II-1.1H: Section VIII. Specifications ………………………………. 69 ANNEX II-1.1I: Section IX. Drawings ………………………………………. 70 ANNEX II-1.1J: Section X. Bill of Quantities (BOQ) ………………………. 71 ANNEX II-1.1K: Section XI. Bidding Forms (BFs) ………………………… 72 _______________________________________________________________________________________ September 2016 DPWH Procurement Manual Volume II - Infrastructure Page 4 of 72 ANNEX II–1.1A Section I. Invitation to Bid Notes on the Invitation to Bid The Invitation to Bid (IB)(Form DPWH-INFR-04)provides information that enables interested Bidders to decide whether to participate in the procurement of the particular contract at hand. The Procuring Entity shall undertake the following: a. Advertise the IB at least once in one (1) newspaper of general nationwide circulation which has been regularly published for at least two (2) years before the date of the advertisement, provided that this requirement for advertisement shall not apply to contracts with an ABC of PhP 5 million or below each, subject to Section 21.2.1(c) of the IRR if RA 9184; Two (2) years after the effectivity of the Revised RA 9184-IRR on 28 October 2016, advertisement in a newspaper of general nationwide circulation shall no longer be required. However, a Procuring Entity that cannot post its opportunities in the PhilGEPS for justifiable reasons shall continue to publish its advertisements in a newspaper of general circulation. b. Post the IB the following websites, continuously for seven (7) calendar days starting on the date of advertisement of the IB: (1) Website of the DPWH www.dpwh.gov.ph. (2) Website of the Philippine Government Electronic Procurement System (PhilGEPS) www.philgeps.gov.ph. (3) Website prescribed by the concerned foreign government/foreign or international financing institution or IFI (e.g., United Nations Development Business (UNDB), dgMarket. Together with the IB, post the other parts of the BDs for the contract on the three websites mentioned over the same periods. c. Post the IB at any conspicuous place reserved for this purpose in the premises of the Procuring Entity, as certified by the head of the Bids and Awards Committee (BAC) Secretariat of the Procuring Entity for seven (7) calendar days starting on the date of advertisement of the IB. The IB shall include the following: a. Procurement/Contract ID, name and location, brief description of the type, size, major items and other important or relevant features of the works. b. Approved Budget for the Contract (ABC). c. Source of funding. d. Contract duration. e. Statement that the bidding is conducted in accordance with RA 9184 and its Implementing Rules and Regulations (IRR). f. General statements of the criteria to be used for the eligibility check, examination and evaluation of bids, post-qualification, and award. g. Date of availability of the Bidding Documents, which shall be from the time the Invitation to Bid is first advertised/posted until the deadline for the submission and receipt of bids. h. Place where the Bidding Documents may be acquired or the website where it may be downloaded. i. Deadline for the submission and receipt of bids from the last day of posting of the Invitation to Bid. j. Date, time, deadline, and place for the Pre-Bid Conference, receipt of bids, and opening of bids. k. Payment of Fee for the BDs. l. Reservation for the Procuring Entity to accept/reject any/all bids or annul the bidding process without any liability to the bidders. m. Name, address, telephone number, fax number, email and website addresses of the concerned Procuring Entity and its designated contact person. n. Statement as to whether or not Electronic Bidding, under GPPB Resolution No. 13-2013, will be adopted in this procurement. o. Other necessary information as determined by the Procuring Entity. The IB should be incorporated into the contract-specific Bidding Documents (BDs). The information contained in the IB must be consistent with all other parts of the BDs, including the Instructions to Bidders (ITB) and the Bid Data Sheet (BDS). _______________________________________________________________________________________ September 2016 DPWH Procurement Manual Volume II - Infrastructure Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS MINDORO OCCIDENTAL DISTRICT ENGINEERING OFFICE REGIONAL OFFICE IV-B Mamburao, Occidental Mindoro March 04, 2021 INVITATION TO BID 1. The Department of Public Works and Highways, Mindoro Occidental District Engineering Office, Mamburao, Occidental Mindoro, through its Bids and Award Committee (BAC), invites contractors to submit bids for the following Contract/s: The Department of Public Works and Highways, Mindoro Occidental District Engineering Office, Mamburao, Occidental Mindoro, through the corresponding source of fund and Approved Budget for
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