Roster # First Name Middle Name Last Name Person Status 1Adam Walding ALUM 2Paul Grier Brown ALUM 3Dan Alan Patino ALUM 4Jon D Bush UG 5Brandon Drew McGinnis UG 6Jesus Martinez ALUM 7Brandon Jeremy Renshaw ALUM 8Reed Hunter Gardner ALUM 9Sergio Castro ALUM 10Omar Barron ALUM 11Brian Bailey UG 12Aaron Barron UG 13Cole Bayless UG 14Justin Andrew Benavides UG 15Avery George Blanchard UG 16Andrew Salvador Buitron ALUM 17nik castilleja UG 18Dylan James Daigle ALUM 19Branson Taylor Davis UG 20Payton Doss UG 21Jonathan Michael Farias ALUM 22Dylan Michael Flores UG 23Hector Fourzan UG 24Branden Francis Gaines UG 25Ricardo Garza UG 26Andrew Dakota Goin UG 27Javier Gonzalez UG 28Joe Martin Gutierrez UG 29Brandon Hall UG 30Michael Weller Harmon UG 31Brett Harp UG 32Zaverie A Harris UG 33Steven Hix ALUM 34Khalil Howard UG 35Austin James Huff ALUM 36Gordon Jenner UG 37Christian Jiron ALUM 38Dallas Johnson UG 39Josh Johnson UG 40Luke Alan Johnson ALUM 41Ryan Stephen Kleinsorge UG 42Michael Joeseph Kohl ALUM 43Grant Billy-Rhett Lane UG 44Blake Leclair UG 45Cody Dylan Letterman ALUM 46Dustin Lynch UG 47Weldon Miller ALUM 48Drew Austin Montano UG 49Thomas William O'Pry ALUM 50Nathaniel Paulsen UG 51Thomas Stephen Ramsdale ALUM 52Christian Andrew Reyes ALUM 53Nic Ribeiro ALUM 54Trae Rivas UG 55Brooks L Robinson ALUM 56Christopher Robinson ALUM 57Ricardo Raul Rodriguez ALUM 58Coleman Ray Seggern ALUM 59Miles Arden Thomas UG 60Ignacio Trejo UG 61Eduardo Varela ALUM 62Austin Thomas Vonderheid UG 63Thomas Weaver UG 64Devin Christopher White UG 65Ben Wilde UG 66William Rob Yarborough ALUM 67Cory James Hill ALUM 68Freedom Salas UG 69Joseph Rudd ALUM 70Guillermo Flores UG 71Drew Jeffrey Johnson UG 72Daniel Tyson Smith ALUM 73Alexander James Hamilton UG 74Samuel Parker Davis UG 75Alexander Joseph Doane UG 76Tobias Lamont Williams UG 77Cline Macay Dalton UG 78Clayton Flores UG 79Lawson Cordell Flores UG 80Eli Thomas Ross ALUM 81asher curtis rogers UG 82Chance Michael Armstrong UG 83Mathew Taylor Fielder UG 84Nolan Mizerik UG 85Anthony King UG 86Ethan Douglas Barr UG 87Blake Wagner UG 88Javier Alexander Villarreal UG 89Forrest Mizerik UG 90Joshua King UG 91layne montez ALUM 92Jack Walker Pirtle UG 93Samuel Montemayor UG 94Jesus Gutierrez UG 95Jacob Hernandez UG 96Jared Scott Terry UG 97Jake William de la Garrigue UG Vincent Foster Barton UG Kelvin Nguyen

Alpha Sigma Phi - [Theta Iota] Scholarship Plan | [Spring 2016] [Dylan flores] | Scholarship Director

Article I - Purpose: Alpha Sigma Phi was founded at Yale University on December 6, 1845 on the grounds of a high literary purpose. The [Designation] chapter at [University] promotes young men’s academic purpose and achievement. All members of Alpha Sigma Phi – Theta Iota chapter will adhere to the following scholarship policies outlined in this plan.

Article II - Scholarship Director: Each academic year, the Theta Iota Chapter will elect a Scholarship Director. This individual will advise all potential members and Brothers on academic expectations and requirements, will coordinate the To Better the Man scholarship program, implement a recognition program based on academic achievement, and work with Brothers, as needed, to create individual scholarship plans. The Scholarship Director will oversee the Scholarship Plan and hold all Brothers accountable to adhering to its standards.

Article III - Study Hours and Workshops: Section 1 - Study Hours: All members must complete a set quantity of study hours each semester, based on their grade point average from the prior semester. All hours will be tracked via [app/platform, etc.]. See Article IV for specific member requirements.

Section 2 - Approved Locations: The following locations are approved places to allow study hours. Other locations may be approved by the Scholarship Director.

➢ [Alkek Library Section 3 - Workshops: The Chapter will host 2 academic workshops per semester in conjunction with the Better Man Program. Workshops may include topics such as goal setting, time management, note taking, stress management, etc. The Scholarship Director may also reach out to university staff to assist in the facilitation of these workshops from offices such as career services or the tutoring center.

Section 1 - Plus Club - 3.5-4.0+: Plus Club promotes academic sustainment. All study sessions will be available to the Plus Club. Members in this GPA range are required to accumulate 0 of study hours, and attend 0 scholarship workshop(s) each semester.

Section 2 - Enrichment Club - 2.7-3.49: Enrichment Club promotes academic enhancement. All study sessions will be available to the Enrichment Club. The Scholarship Director will notify the membership as to the session times and locations. During each session, members are encouraged to work with others within their major field. Enrichment club members are only required to attend 1 scholarship workshop(s) each semester.

Section 3 - [Designation] Improvement Club - 0.00-2.69: Improvement Club promotes academic development. Study table session requirements are based upon individual GPA tiers (below). Hours may be completed during the sessions held during the week. Hours may not be combined on a week to week basis. Improvement club members are required to attend 2 scholarship workshop(s) each semester. The member with the most improved GPA will be awarded a book scholarship at the end of the semester.

➢ The [Designation] Improvement club has three GPA tiers. ○ CUMULATIVE GPA 2.5-2.69: Members will be required to complete 5 hour(s) of study tables per week. Failure to comply will result in a referral to the Standards Board. Further, the Scholarship Director will seek social privilege revocation through the Standards Board.

○ CUMULATIVE GPA 2.0-2.49: Members will be required to complete 10 hour(s) of study tables per week. Failure to comply will result in a referral to the Standards Board. Further, the Scholarship Director will seek social privilege revocation through the Standards Board. ○ CUMULATIVE GPA 0.00-1.99: Members will be placed on immediate academic probation. Members are required to adhere to the following policies: ■ Complete 14 hours of study tables per week. ■ Meet with each professor [number] times per semester. The Scholarship Director will provide each member with electronic professor signature forms. Forms will be submitted to the Scholarship Director before the final two weeks of the semester. ■ Obtain one mentor. The Scholarship Director will provide each member with electronic mentor signature forms. Forms will be turned in to the Scholarship Director before each general assembly meeting. ■ Failure to comply will result in a referral to the Standards Board.

Things to consider: . How can you customize this to fit your chapter? How many “clubs” do you want to have? How will I enforce this?

Article V - New Members: First semester new members must adhere to the following policies: ➢ Complete ten hours of study tables per week. ➢ Meet individually with the Scholarship Director in order to create an academic plan for the current semester by [length of time] after bid acceptance. ➢ Meet with your academic advisor to make a long term degree audit for efficient completion of a major. ➢ Study tips will be shared in Week 2 of the New Member Education Program. ➢ Failure to comply will result in a referral to the Standards Board.

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Article VI - Academic Resources: The Chapter promotes the resources available to Brothers on campus, and all members are encouraged to seek out the following academic support during their time at the university regardless of academic standing: ➢ Academic Advisor ➢ Library/Study Rooms ➢ Online Library Resources ➢ Tutoring/Writing Center ➢ Faculty Office Hours ➢ Major Specific Study Hours/Supplemental Instruction ➢ College Specific Programs ➢ Career Services ➢ Testing Services

Article VII - Consequences: Section 1 - Definition: The Scholarship Director shall give consequences to those members who do not meet the GPA standards of the chapter, fail to report or complete study hours, or as deemed necessary due to poor academic conduct.

Section 2 - List of Consequences: The following is a list of possible consequences: ➢ Verbal warning

➢ Increased study hours ➢ Mandatory tutoring ➢ Academic Probation ➢ Academic Suspension ➢ Further action at discretion of Prudential Board and/or Standards Board

Section 3 - Academic Probation: Academic probation shall be defined as a status given to a member for poor academic conduct. Members on academic probation shall be given a mandatory plan to aid in academic improvement. If the member’s academic conduct degrades further, the member shall immediately be placed on academic suspension. The Scholarship Director shall define or not a member breaks probation.

Section 4 - Academic Suspension: Academic suspension shall be defined as the loss of privilege to attend non-mandatory events and any event paid for by the Fraternity. This is equivalent to social probation with increased emphasis on academic improvement. Members on academic suspension shall be given a mandatory plan to aid in academic improvement. If the member’s academic conduct degrades further after [length of time] on Suspension, the member shall immediately be placed on inactive status. Academic suspension may be lifted at the discretion of the Scholarship Director and Prudential Board.

Article VIII - Incentives: The [Designation] Chapter will implement a variety of incentive based activities in order to encourage and motivate Brothers towards academic success and achievement. Incentives could include, but aren’t limited to: ➢ Weekly: Scholar of the Week (Most A’s on assignments/tests, etc.. In the case of a tie, the winner will be randomly selected) ➢ Monthly: Gift card for individual with most study hours logged ➢ Semesterly: Scholarship Awards Night (Highest average Big/Little GPA, Most Study Hours, etc.) - See Article IX. ➢ Yearly: Scholarship opportunity for academic excellence

Article IX - Recognition: At the end of each semester or year, the Scholarship Director will host a Scholarship Awards Night in order to celebrate academic achievement throughout the semester, honoring things such as Highest GPA, Most Improved GPA, Dean’s List, etc.. The event is planned at the discretion of the Scholarship Director, and should be approved by the Prudential Board. The Scholarship Director will inform Brothers of this date in advance, and invite university officials to attend.

Article X - Scholarship: The Chapter will give away scholarship(s) annually to a Brother who has excelled inside and outside of the classroom, with the understanding that learning is a holistic experience. The Scholarship Director will define the standards and minimum requirements in order to be considered for the scholarship, and will select an impartial committee of university administrators, professors, and/or alumni.

ALPHA SIGMA PHI alphasigmaphi.org

CHARTERING - SMART GOAL SETTING

The point of the Chartering Application is to show how far the group has progressed since colonization, and how it plans to be a successful chartered member of Alpha Sigma Phi. For the application, you will be listing your accomplishments thus far and will be including your plans going forward once you are chartered. Because chartering is the beginning of a process - not the end of one - we are looking for your plan going forward for your chapter. How do plan on creating Better Men, how do you plan to Better your campus, and how do you plan to Better the community that you call home? Below, you will have the option of 12 areas that you want to improve on in the coming semester. Please choose 5 areas from the choices presented and list your overall goal and three tactics of how you plan to achieve that goal.

TARGET AREA #1 PERSON RESPONSIBLE Recruitment Director - Miles Thomas DATE Ongoing

TARGET AREA Recruitment OVERALL GOAL Recruitment 20 men in fall 2017 and 10 men in spring 2018. Alumni Relations Brotherhood Retention Finances TACTIC #1 Host small and large events for the first three weeks of each semester that align Fundraising with the mission, vision and purpose of Alpha Sigma Phi Membership Education Membership Enrichment TACTIC #2 All brothers will be required to add at least five names to our Chapter Builder Recruitment names list and invite them out to our recruitment events. Reputation on Campus Risk Management TACTIC #3 Implementing 365 recruitment within the chapter and having members be bringing potential new Ritual members out to out brotherhood, service and philanthropy events throughout the semester. Service & Philanthropy Social/Intramurals

TARGET AREA #2 PERSON RESPONSIBLE Service Director - Austin, Philanthropy Director - Trae DATE 4/15/2018

TARGET AREA Service and Philanthropy OVERALL GOAL Surpass the per person goals set on the Annual Report for service hours and Alumni Relations philanthropy dollars Brotherhood Retention Finances TACTIC #1 Host two mandatory service events per month during the academic year. Fundraising Membership Education Membership Enrichment TACTIC #2 Host on large philanthropy event per term (Lip Sync and one additional) as well as host monthly smaller Recruitment events similar to the bake sale as well as profit shares where procedures will be donated to philanthropy Reputation on Campus Risk Management TACTIC #3 Through our points system we will set a service hours requirement for each Ritual member that is 5 hours higher than the Annual Report per member goal. Service & Philanthropy Social/Intramurals SMART GOAL SETTING Continued

TARGET AREA #3 PERSON RESPONSIBLE Brotherhood Retention Director - Sergio Castro DATE 4/15/2017

TARGET AREA Brotherhood Retention OVERALL GOAL Have a 90% retention rate from initiation to graduate/leaving Texas State Alumni Relations University. Brotherhood Retention Finances TACTIC #1 Host monthly brotherhood enrichment events that align with the themes laid out i Fundraising the Brotherhood Education Program. Membership Education Membership Enrichment TACTIC #2 Host one overnight brotherhood retreat per semester. Recruitment Reputation on Campus Risk Management TACTIC #3 Host monthly "fun" brotherhood events outside of the brotherhood education Ritual similar to our superbowl watch party and upcoming paint ball trip. Service & Philanthropy Social/Intramurals

TARGET AREA #4 PERSON RESPONSIBLE All members -lead by President DATE 12/06/2017

TARGET AREA Reputation on campus OVERALL GOAL Work to be the example fraternity on campus by following proper risk Alumni Relations management procedures and setting an example in service and philanthropy. Brotherhood Retention Finances TACTIC #1 Develop an event planning checklist by April 15, 2017 to ensure our events align with Fundraising the Alpha Sigma Phi Risk Management policy and Texas State Greek Affairs rules Membership Education Membership Enrichment TACTIC #2 Host a workshop in fall 2017 on membership safety the week after the Pledge Recruitment Ceremony to ensure everyone understand university expectations. Reputation on Campus Risk Management TACTIC #3 Host a scholarship workshop in the first two weeks of each semester to ensure Ritual we are meeting GPA expectations for the university. Service & Philanthropy Social/Intramurals

TARGET AREA #5 PERSON RESPONSIBLE Alumni Director - Devin DATE 08/30/2017

TARGET AREA Alumni Relations OVERALL GOAL Create an Alumni Association Alumni Relations Brotherhood Retention Finances TACTIC #1 Execute senior service in spring 2017 for all graduating seniors to show the Fundraising chapter support for our newest alumni Membership Education Membership Enrichment TACTIC #2 Recruit graduating seniors from spring 2017 to be alumni association officers. Recruitment Reputation on Campus Risk Management TACTIC #3 Work with the spring 2017 graduates throughout summer 2017 to develop a Ritual constitution to become an officially recognized alumni association by August 30, 2017. Service & Philanthropy Social/Intramurals Alpha Sigma Phi Chapter: Theta Iota / Texas State University Chartering Petition 2016-2017 Form Submission Summary Submitting Officer:Blake Leclair, President (HSP) Form Due Date: 1/1/1900 Date Submitted: 3/1/2017 5:49 PM First Approval: By Ronald R. Carman on 3/1/2017 5:43 PM Second Approval: By Tabatha T. Sarco on 3/1/2017 5:49 PM Form Submission Details

Submit the following documents in order to be considered for chartering. Please ensure that all attachments are formatted as either PDFs or Microsoft Word or Excel documents.

Recruitment: The Colony has attained the chartering size that was set during the colonization development visit. This number was determined by Fraternity Staff after considering the IFC average chapter size on campus (among other factors). Yes

Finances: All men in the Colony are paid in full or on an approved payment plan. The Colony utilizes Legacy Financial for dues collection. Please download and attach Chapter Finance.pdf the current chapter statement.

The Colony should have zero debt and a line-item budget, which includes all costs for the Chartering Ceremony. The budget should be loaded into the LegFi Budget Builder. Please provide the username and Username: [email protected] password of the Treasurer for confirmation. Password: Izzy1997! What are the financial dues per member per semester? $650.00 What is your dues collection rate? 80% All members are loaded into Legacy Financial and the system is utilized for dues collection. This will be verified along side the budget on Leg Fi. Yes Operations: The Colony has weekly meetings with minutes distributed online or through email. Yes The Colony has an updated Constitution and Bylaws based on the Fraternity's model ASP Constitution.docx constitution and bylaws. Please attach your Constitution and Bylaws. Membership Education: All members of the colony have completed the Alpha Phase of membership education using the online Yes resources provided by Fraternity Headquarters. Service: Spring 2016 The Provisional Chapter participated in Bobcat Build on April 2, 2016, which is a university sponsored community service event that over 4,500 students participate in. The men of Theta Iota spent the day painting a house in San Marcos to help beautify the campus, and greater San Marcos community. Fall 2016 The chapter volunteered at Travis Elementary School twice, for their Halloween Carnival on October 28th, and Holiday Toy Drive on December 9th. At the Halloween Carnival each of the 35 brothers that participated were responsible for running a booth or game for the kids. Then in December we had every brother sponsor an unfortunate kid and bought them a few gifts that they put on a wish list, and hung out with them for a few hours. Spring 2017 We are volunteered at the Austin Marathon on Sunday February 19th. Half of us were crowd control, and the other half were be responsible for running hydration stations. We made this a mandatory event and we had 80% of the provisional chapter help out and volunteered. Bobcat Build will be in April and we will do Service: The Colony has performed at least similar to last year. However, this year we one service project per academic term with have 5 brothers that have volunteered as crew at least 50% attendance. Please describe leaders, which means they will be the main the event in detail. contact for the residents that have signed up for work to be done. Philanthropy: Spring 2016 Lip Sync- The Provisional Chapter hosted a lip sync- battle of the greeks with Gamma Phi Beta on February 26, 2016. We donated $1,071.85 to the Salvation Army here in San Marcos. We plan on exceeding this amount this year and donating the proceeds to Homes For Our Troops. Fall 2016 IFC for Texas State University hosted a canned food drive competition which Theta Iota donated the most cans out of any other fraternity on campus. We were responsible for donating over 800 cans. The Provisional Chapter hosted a bake sale with Alpha Xi Delta a sorority on campus which raised over $200 for Big Brother Big Sister the week of November 14th-18th.. Spring 2017 Lip Sync again. This year we are Philanthropy: The Colony has completed one expecting it to be huge. We have been working event that raised money and awareness for with Gamma Phi Beta on it for weeks and we a national philanthropic beneficiary. Please are expecting over double the revenues from describe the event in detail. last year. We got the okay from the University to use the Performing Arts Center for a venue which is huge at Texas State because of our outstanding theater program. We will have participants from hopefully every Greek organization and some from non Greek organizations as well. We cannot wait until March 9th to see how it goes! Social/Intramurals Spring 2016 The provisional chapter participated in both All-Men, and Co-Ed intramural sports. We played basketball, soccer, and softball. We played Co-Ed softball with Delta Gamma and lost in the first round of playoffs which landed us 4th place overall. Basketball we missed playoffs by one game in an intensely competitive contest with Sigma Nu. Soccer was not our sport but we will be making an appearance again on the field this semester in search of redemption. Fall 2016 we participated in both All-Men and Co-Ed flag football. We played with a non-greek group of women on campus called the Diamond Sweethearts. They sponsor our athletic teams and help raise money for athletics. In All-Mens we won some key games Social/Intramural: The Colony is competitive against larger fraternities on campus in in at least one intramural sport and/or has matchups that often ended in overtime games. hosted a social event with an organization. We lost in the first round of playoffs to our Please recap the intramural sport or describe unofficial rivals Sigma Nu. Co-ed Football was the social event in detail. not as successful but we had a blast playing with

Scholarship: The Colony GPA exceeds a 2.70 in the semester prior to chartering. Please attach an academic report from the Chapter Grades(1).xlsx College/University.

Please upload a community Grade Report Greek Affairs Community Grade Report Fall that displays how the provisional chapter's 2016.docx GPA compares to the other IFC fraternities on campus.

The Colony has a written scholarship plan. Scholarship Plan.docx Please attach the scholarship plan.

Institutional Relations: The Colony attends IFC/Greek Council meetings. Yes The Colony received a positive written recommendation from the campus Chartering Letter 2017.pdf Fraternity/Sorority Advisor. Please attach the letter of recommendation. Grand Chapter Advisor: Ronald Carman

Chapter Council: The Colony has a Grand Chapter Advisor, Parent/Family Relations Advisor and a Faculty Advisor. Please provide the names of these individuals and Parent/Family Relations Advisor: Mona ensure they are listed in Portal. Johnson Faculty Advisor: Elena Adams Facebook: Communications: The Colony is active on https://www.facebook.com/asptexasstate/ Facebook, Twitter and Instagram. All accounts are updated regularly and are Twitter: AlphaSig_TXST brand congruent. Please provide links and/or handles for all three accounts. Instagram: txstatealphasig Standards: Process of how someone is sent to Standards: When an issue arises any member can report the issue to the Prudential Board, who then reports the issue to Sgt. At Arms and Standards Board. A hearing will then occur, and then the Sgt. At Arms will notify the member of the outcome and any sanctions. During the hearing the brother who was called in is notified of the charges, has a chance to speak on them, leaves the room for the Standards Board to discuss, and then a ruling is given to the brother. If there were brothers who were witnesses, or have information about the incident they are invited to standards to give their testimony. There is more information about formal procedures in our constitution and by-laws. Cases: A member was intoxicated and tried to fight another member. The incident was immediately reported to Standards where they decided that the member would not be allowed to drink at social events for the remainder of the semester. Another case was when a former secretary was not doing a sufficient job, he wasn’t attending Prudential Meetings, and was not attending chapter regularly. In this case Exec sent him to standards and he was stripped of his position after the hearing. The last case I will talk about is when a new member was intoxicated at a social event in the fall semester. Security noticed that he snuck a beer into the venue and that was obviously against their rules. When Risk Management was notified it was clear that the brother was intoxicated and thus sent to Standards: The Colony has a trained and standards. Standards ruled that the brother will fully-functioning Standards Board. Please be on social probation for a semester and not describe the efforts of the Standards Board be allowed to attend social events this including the incident reporting system that is semester. The brother is also required to in place as well as any hearings that have volunteer an additional 10 hours on top of the occurred. For hearings that have occurred chapter’s required amount. The reason for the please describe that outcomes. community service as a “punishment” is so that something positive can come out of something negative. Membership Enrichment: We had a professor here at Texas State who has over 40 years experience as a headhunter come to chapter on February 7th and give our brothers a resume workshop. Along with this resume workshop he also gave us tips on Membership Enrichment: The Colony hosts making our LinkedIn accounts look one program that focuses on member professional and attractive to future employers. enrichment. Please describe the program in It was a huge success having him come to detail. chapter because we had 85% of brothers in attendance.

Leadership: The Colony leadership attends Better Man Weekend and Elevate/Grand Chapter with proper representation. Yes September 2016: We gathered at a brothers house in San Marcos to watch college football and hangout with one another. This was the the start of the chapters shift in understand that we needed to host more brotherhood events however we did not have someone in the position who was willing to put in the time and effort to get it done. As fall semester continued on we began to focus on the future and knew that office elections needed to happen sooner rather than later to make this shift happen. All though we did not have consistent brotherhood events during fall 2016 we did have our two community service events which we feel doubled as brotherhood events as they allowed us to bond as brothers while also working towards bettering a good cause. Spring 2017 has seen a shift in priorities of the members, and we are hosting consistent brotherhood development events starting in 2017. We plan to have brotherhood events monthly consisting of, grill-outs, paintball, and bowling. The shift in feelings about brotherhood events has occurred because a few members have expressed that they don’t feel like we are a brotherhood because of cliques. By cliques, we mean that we have groups of brothers that exclusively spend time together, when we have events they mainly Brotherhood Development:The colony communicate with each other. Our new hosted at least one brotherhood event per Prudential Board realizes and values the need month during the academic year that was to get rid of cliques and promote brotherhood. substance free and was attended by at least February 5th, 2017: Super Bowl Sunday. We 50% of the members. Please provide the had all the guys out watching the big game. dates of the events and what activity We grilled out and just had a good time occurred. hanging out with brothers

Strategic Plan: The Colony creates a Texas State(1)(1).pdf one-year strategic plan, for the year post-chartering, with SMART goals. Please attach the strategic plan.

Chartering Ceremony Logistics Please provide your preferred date for the Chartering Ceremony. This date must be a Saturday and be at least six weeks out from charter approval. 09/16/2017 Please attach the list of people you would like to invite to the Chartering Ceremony. This list can include family, friends, university Chartering Ceremony List.xlsx.xlsx officials and other campus partners. The attachment must be an Excel file. The Colony is expected to cover the cost of the Chartering Ceremony. If the Chartering Ceremony is not accounted for in the Chartering Ceremony List.xlsx.xlsx line-item budget above, please attach your proposed budget for the event. All of this information is listed in the attached document above. We would be holding the Chartering Ce1remony at The Embassy Suites in San Marcos, TX. The event will be on In the space provided, please outline the September 9, 2017 at 7 PM. The speakers will plan for the Chartering Ceremony including be Jay Grothause, Paul Brown, Robert the location, the time of the event, featured Dudolski, and Blake LeClair. Guests will be speakers, menu, etc. served chicken breast, with two sides. Who is responsible for the planning of the chartering ceremony? Devin White- Our Alumni Director Please attach a current group photo of the Colony. The image should be a high quality Theta Iota Pic.jpg image that includes all members currently on your Portal roster. Form Comments History Blake Leclair Original 3/1/2017 1:38 PM Submission Ronald R. Carman First Level 3/1/2017 5:43 PM Approval Tabatha T. Sarco Second Level 3/1/2017 5:49 PM Approval Texas State Additional Information

Social/Intramurals . Spring 2016 The provisional chapter participated in both All-Men, and Co-Ed intramural sports. We played basketball, soccer, and softball. We played Co-Ed softball with Delta Gamma and lost in the first round of playoffs which landed us 4th place overall. Basketball we missed playoffs by one game in an intensely competitive contest with Sigma Nu. Soccer was not our sport but we will be making an appearance again on the field this semester in search of redemption. . Fall 2016 we participated in both All-Men and Co-Ed flag football. We played with a non- greek group of women on campus called the Diamond Sweethearts. They sponsor our athletic teams and help raise money for athletics. In All-Mens we won some key games against larger fraternities on campus in matchups that often ended in overtime games. We lost in the first round of playoffs to our unofficial rivals Sigma Nu. Co-ed Football was not as successful but we had a blast playing with a non-greek organization and fun is what we play for. . Spring 2017 We are planning on participating in Basketball, both all men, as well as Co-Ed with Delta Gamma, Softball, and Soccer. We plan on winning our first intramural title this semester, we shall see if we can prevail. . Fall 2016 We participated in Homecoming with Delta Gamma. Homecoming consists of events throughout the week, as well as a football tailgate. One of the events included a 3-on- 3 Basketball Tournament, which we came in first place in the greek division. For the tailgate we brought dates to our Homecoming Breakfast, and then went to the tailgate lot set up tents, and grilled out with the lovely ladies of Delta Gamma. . Spring 2017 We have planned a mixer with the first, and finest, sorority on campus, Alpha Delta Pi. They have invited us to their beautiful house where we will have a game night, and make our own pizzas with the ladies! Low budget, yet a great time. This event is scheduled for March 8th 7-10 pm.

Brotherhood Development: . September 2016: We gathered at a brothers ranch house outside San Marcos to watch college football and hangout with one another. This was the the start of the chapters shift in understand that we needed to host more brotherhood events however we did not have someone in the position who was willing to put in the time and effort to get it done. As fall semester continued on we began to focus on the future and knew that office elections needed to happen sooner rather than later to make this shift happen. All though we did not have consistent brotherhood events during fall 2016 we did have our two community service events which we feel doubled as brotherhood events as they allowed us to bond as brothers while also working towards bettering a good cause. Spring 2017 has seen a shift in priorities of the members, and we are hosting consistent brotherhood development events starting in 2017. We plan to have brotherhood events monthly consisting of, grill-outs, paintball, and bowling. The shift in feelings about brotherhood events has occurred because a few members have expressed that they don’t feel like we are a brotherhood because of cliques. By cliques, we mean that we have groups of brothers that exclusively spend time together, when we have events they mainly communicate with each other. Our new Prudential Board realizes and values the need to get rid of cliques and promote brotherhood. Three weeks into the semester and we have already noticed an enormous shift in brotherhood. We are tremendously excited to see our brotherhood grow from here on out. . February 5th, 2017: Super Bowl Sunday. We had all the guys out watching the big game. We grilled out and just had a good time hanging out with brothers. . March 25, 2017: We plan to attend a local Paintball course to have friendly competition and build bonds amongst brothers. As previously mentioned, we have noticed our brotherhood events have lacked the important connection aspect of brotherly bonding, therefore, we plan to have a bond fire at one of the brothers houses to just hang out and talk with each other and provide the opportunity to really connect with other brothers. . April 22, 2017: Brotherhood Retreat: We will be visiting a camp site here in Texas and for a weekend of brotherhood enriching activities/ games.

THE CONSTITUTION OF THE THETA IOTA CHAPTER OF ALPHA SIGMA PHI FRATERNITY, INC. PREAMBLE In order to assist each other in pursuing our personal and collective moral, scholastic, and social development through the practice and pursuit of our sacred ritual, first taught by our Founders Louis Manigault, Stephen Ormsby Rhea and Horace Spangler Weiser at Yale University on December 6, 1845, we the Brothers of the Theta Iota Chapter, a chartered chapter of Alpha Sigma Phi Fraternity, Inc. at Texas State University adopt the following Constitution. ARTICLE I. – OUR IDENTITY Section 1. Name: The name of this chapter shall be known as the Theta Iota Chapter of Alpha Sigma Phi Fraternity, Inc. at Texas State University (referred to herein as the Chapter). Section 2. National Organization: This Chapter is an organization governed by, affiliated with, and beholden to Alpha Sigma Phi Fraternity, Inc., a non-profit corporation organized under the laws of the State of New York (herein the National Organization). To the extent this Constitution, the Bylaws or any other governing documents of the Chapter are inconsistent with the policies, procedures, regulations or governing documents of the National Organization they shall be void with regard to the inconsistent provision. Section 3. Purpose: To Better the Man through the creation and perpetuation of brotherhood founded upon the Values of character: Silence, Charity, Purity, Honor, and Patriotism. A. Silence: He has the strength to embrace silence and the will to build an interior life founded upon an honest desire to truly listen to others. Trust in silence transcends the gulf that is created when men feel the need to compete in action or rhetoric. He is introspective and self-reliant. B. Charity: He is charitable in the broadest sense of the word. A man who strives for a life of charity and service is more patient, kinder, and more forgiving of the flaws of others. A charitable man sacrifices of himself to help others and seeks no recognition in return. He is humble, reverent, and generous. C. Purity: He consistently strives for purity of mind, body, and soul. The man who is pure of thought, word, and deed does not shrink from adversity or lofty goals. There is no self-pity, rationalizations, or apologies. He is moral and a gentleman in the finest sense of the word. D. Honor: He lives a life of personal integrity, thereby accruing honor. An honorable man lives up to promises made— to others and to himself. A man of honor is not vain, and is willing to endure scorn or ostracism rather than conform to the pressures of peers, superiors, or the fashion of the day. He is ethical, honest, and trustworthy. E. Patriotism: He loves his country, remaining consistently engaged in its affairs. He seeks to know his country and to pass that knowledge on to others. He is devoted to the principles of personal freedom, justice, and civic responsibility embedded in the U.S. Constitution that have made our country. He is loyal, proud, and humble. Section 4. Code of Conduct: All undergraduate members will adhere to the Fraternity’s Code of Conduct: A. I will maintain a commitment to excellence in all of my endeavors. B. I will respect the dignity of all persons; therefore, I will not physically, psychologically, or sexually abuse any individual. C. I will be a financially responsible individual to both my chapter and the national fraternity. D. I will not abuse, nor support the abuse, of alcohol. E. I will not use, nor support the use of, illegal drugs. F. I will achieve academic excellence. G. will hold myself and my brothers accountable for their actions, and understand that I always represent the Fraternity. H. I will pursue the Values of Silence, Charity, Purity, Honor, and Patriotism through my actions and deeds. I. I will not condone the discrimination of any individual based on: race, color, national origin, ethnicity, religion, gender, sexual orientation, physical ability, or age. J. I will encourage my Brothers to demonstrate the behavior which exemplifies this fraternity’s Code of Conduct. ARTICLE II. – MEMBERSHIP Section 1. Membership: Membership is limited to male persons who: i. Are not a member of any Greek-letter fraternity of college grade and national in scope; and ii. Are not a member of any group antagonistic to fraternities; and iii. Are likely to be intellectually, morally and socially of benefit to the Chapter; and iv. Are duly elected by secret vote of the Chapter; and v. Are fully and duly initiated in accordance with the ritual of Alpha Sigma Phi Fraternity; and vi. Fulfill any other requirements for membership contained in the Bylaws of this chapter. Section 2. Classes of Membership. There shall be five classes of membership and each member of this Fraternity, regardless the class of membership, shall be known herein as a Brother. A. Undergraduate Members: Any male who meets the membership criteria as stated in Article II., Section 1 and is a full-time student at Texas State University (students attending local community colleges are not eligible) shall be an Undergraduate Member of the chapter. Once a man has accepted a bid, and has completed his online biographical form for the Fraternity he is considered an undergraduate member of the chapter (herein referred to as a New Member). When that man is initiated, he is then considered an initiated undergraduate member of the chapter (herein referred to as Member, any references to all members shall utilize the term Brother(s)). B. Membership Transfer: A member initiated by a chapter of Alpha Sigma Phi Fraternity, Inc. who transfers to our institution may affiliate with our Chapter if he obtains transfer affiliation paperwork from Fraternity Headquarters and the chapter approves his affiliation. C. Suspended Member: A member who has been suspended by the chapter is not eligible to participate in meetings or any function – social, service, fundraising, etc. until such time as his period of suspension is over. A suspended member must either graduate or transfer to another institution to receive alumni status. Suspended members are still responsible for any fees assessed to the chapter by the International Fraternity and monetary responsibilities bestowed upon them during initial membership. D. Alumni Members: Alumni members are all those Brothers who do not qualify as an Undergraduate Member. Section 3. Local Members: There shall be no local, social, honorary or associate memberships granted. All eligible men who complete the necessary paperwork and participate in the Initiation Ceremony will be considered Undergraduate or Alumnus Members respectively. Section 4. New Members: This Chapter may admit New Members, which term shall refer to those men seeking to attain membership according to the requirements set forth in this article but have yet to fully satisfy those requirements. The requirements for a man to be accepted as a New Member shall be as follows: i. An undergraduate male, presently enrolled at Texas State University may be considered as a New Member, provided that he meets the requirements of Article 2, Section 1., to become a Member and has attained a grade point average of not less than 2.5 on a 4.0 scale; and, ii. The potential New Member shall be the subject of a review by the Members to ensure a wide spread belief in the integrity and honor of the man in question, a potential New Member should exhibit the purpose and values of this Chapter as described in Article I., Section 3-4.; iii. If Members constituting a Quorum (2/3 of active initiated membership), as defined herein, vote to accept the man as a New Member he shall be extended a Bid to join Alpha Sigma Phi; and, iv. If the man chooses to accept the Bid he shall become a New Member of the Chapter until such time as he meets, or fails to meet, the requirements for full Membership under this Constitution and the Bylaws. ARTICLE III. – GOVERNANCE Section 1. Constitution: The Chapter shall be governed in all matters by this Constitution. This Constitution may not be set aside in times of adversity or prosperity and may be amended only by the procedures described herein. Section 2. Bylaws: The Chapter shall adopt Bylaws that describe, in greater detail, the administrative responsibilities, authorities, duties and procedures of the officers and committees as well as other functions of the Chapter. To the extent the Bylaws are inconsistent with this Constitution; they shall be void as to the inconsistency only. ARTICLE IV. – LEGISLATIVE AUTHORITY Section 1. Robert’s Rules of Order: Robert’s Rules of Order, in the most recently published edition, shall govern the course of conduct of each and every meeting of the Chapter and the committees thereof except as they may conflict with any provision of this Constitution or the Bylaws. Section 2. Legislative Governance by Members: The Members may adopt policies and resolutions according to the terms in this section. In the event the policies or resolutions conflict with the Constitution or the Bylaws, they are void as to the inconsistency only. In all matters where the Members wish to express the opinion of the Chapter by resolution the following process, as it may be supplemented in the Bylaws, and subject to Robert’s Rules as described, shall apply: i. Each Member has one vote; ii. When two thirds of the Active Undergraduate Membership are in attendance at any meeting a Quorum is present, no business may be conducted in the absence of a quorum; iii. Resolutions, policies, and procedures may be adopted by fifty percent plus one of the Quorum present. (Simple Majority). Section 3. Amendment of Constitution: The chapter cannot modify or change any part of the constitution or bylaws that contradict that of Alpha Sigma Phi Fraternity, Inc. Constitution or Bylaws. The chapter is able to enhance requirements or increase them, but cannot pass changes that reduce requirements below the set minimum. There are sections of this Constitution taken directly from the national fraternity’s constitution and should those items change on a national level – they would automatically be updated in this document and do not require approval by the chapter. This Constitution may be amended by the following process: i. At any meeting where a quorum is present, any Member may propose an amendment to the Constitution; OR any Member may propose an amendment to the Constitution to the Prudential Board, at any meeting of the same and at the next meeting of the Members, where a Quorum is present, the Prudential Board may present the proposed amendment; and, ii. The amendment then may be discussed and debated upon the motion of a Member, and a second, and after a full and fair opportunity for debate the amendment shall be tabled by the chair until a subsequent meeting occurring at least three days later; and, iii. Following any final debate a vote shall be called and in the event that a super majority numbering at least two-thirds (2/3) of the Members present votes in favor of its adoption, the amendment is adopted and shall become part of this Constitution; and, iv. The Secretary shall ensure that the Amendment is properly incorporated into this Constitution and the President and Vice President shall agree that it was properly incorporated. ARTICLE V. – EXECUTIVE AUTHORITY Section 1. Executive Authority of Officers: Those Members elected by the Members of the Chapter to various offices, as described herein (collectively known herein as Officers), shall have executive authority over the Chapter in accordance with the terms of this Constitution and the Bylaws. Section 2. Elected Officers. The following positions are hereby created and endowed by the Members with such responsibility as defined herein and as may be further defined in the Bylaws. Each Member wishing to hold an office listed in this section shall stand for election according to the terms of this Article as may be supplemented by the Bylaws. A. President B. Vice President C. Treasurer D. Secretary E. Marshal F. Sergeant-at-Arms G. Alumni Director H. Recruitment Director I. Scholarship Director J. Membership Education Director

Section 4. Election of Officers. Officers of this Chapter shall be elected as follows: i. Provided a Quorum is present, the President shall accept and record nominations of Members for each Office no later than the first meeting of November each year; and, ii. Provided a Quorum is present, the President shall accept additional nominations no later than the first meeting in November each year; and, iii. Following such time as is necessary to allow for all nominations to be made and accepted or declined the President shall open elections no later than the first meeting in November and shall proceed to call for each nominee to come forward and be heard; and, iv. Each nominee shall be afforded a reasonable opportunity to speak and the Members shall be afforded a reasonable opportunity to question the nominee; and, v. After each nominee has had an opportunity to be heard and questioned by the Members, the President shall call for a secret ballot vote to select the Officer from among the nominees; and, vi. The President, assisted by the Vice President, shall collect and tally the votes in the presence of the Grand Chapter Advisor or a member of the Chapter Council; and, vii. A majority of all votes cast shall be required to win an election and upon establishing the same the President shall announce the winner; and, viii. In the event that any Member wishes to challenge the result he may move to have the ballots presented to the Chapter and upon a second and the approval of a Simple Majority the ballots shall be brought forth to be examined by the Members, provided that any such challenge must occur prior to end of the meeting during which elections are held; and, ix. Following any permitted challenge the President shall declare the winner to be the position elect and the entire process beginning from sub-paragraph (iii) of this Paragraph shall begin again and repeat; and, x. The elections process must be completed no later than the last chapter meeting in November. The officer installation can occur no later than Founder’s Day or at some point during Founder’s Day Weekend. Section 5. Term: Each Officer elected under this Constitution shall serve a term of one year beginning no later than Founder’s Day Weekend, unless he is removed or resigns according to the terms of this Constitution or the Bylaws. Section 6. Resignation: Any elected Officer who can no longer perform his responsibilities may resign his office by notifying the President and the Secretary in writing. In the event the President must resign he shall notify the Vice President and the Secretary in writing. Section 7. Vacancies: Except for the President, any elected Officer who is no longer able to fulfill his responsibilities due to resignation, removal, long term illness, long term absence from the Chapter or any other reason shall be replaced by the temporary appointment of a Member as an acting Officer who shall be appointed by the President and approved by the Prudential Board and shall have all of the authority and responsibility of the office. All such acting Officers shall serve until the expiration of the term of their elected predecessor expires. Section 8. Succession of the President: In the event that the President is removed or resigns from office, the Vice President shall serve as the President until the expiration of the term of their elected predecessor in office expires. Section 9. Removal of an Elected Officer: Officers elected according to this Article may be removed by the Chapter for conduct unbecoming of a gentleman or in the event the officer has lost the confidence of the Chapter to fulfill the objects and responsibilities of his office according to the following procedure: i. At any meeting of the Members where a Quorum is present any Member may move that an elected officer be removed and, upon a second for the motion, such moving Member shall state specific reasons for the motion; and, ii. The President shall open the floor for any Member to be recognized to speak for or against the motion, in the event that the President is the subject of the motion then the Vice President shall serve as the chairman of the meeting for the limited purpose of carrying forth the following process; and, iii. Upon offering an adequate opportunity for Members to speak to the issue the President shall offer the floor to the officer who is the subject of the motion granting him a full and fair opportunity to speak to the charges; iv. Having afforded the subject officer such opportunity the HSP shall call for a vote; v. At least 2/3 of the Members present must vote in favor of the motion to remove the subject officer. Section 10. Appointed Directors: The President shall appoint the following Directors (known collectively or individually as Director(s)); Social Director, Philanthropy Director, Risk Management Director, Service Director, House Manager, Fundraising Director, Brotherhood Development Director, Family Relations Director, and Athletic Director who shall work at the direction of the President to fulfill certain important goals and needs of the Chapter. The Directors shall serve at the pleasure of the President. In the event of removal, resignation or other event precluding their further service their replacements shall be selected and appointed by the President. The Prudential Board must approve all appointed directors. Section 11. Removal of an Appointed Director: Directors appointed by the President under the terms of this Constitution may be removed at will and without cause by the President. Directors may be removed by the Chapter for conduct unbecoming of a gentleman or in the event the director has lost the confidence of the Chapter to fulfill the objects and responsibilities of his office according to the procedure for removing an elected officer under this Constitution. Section 12. Multiple Positions: No single Member may hold more than one elected Office but a single Member may hold an elected office and one or more Appointed Directors except for the President, Vice President, Treasurer, Membership Education Director, and Recruitment Director. ARTICLE VI. – PRUDENTIAL BOARD Section 1. Principal Governing Body: The Prudential Board is hereby established by the Members as the principal governing body of the Chapter which shall be responsible for ensuring the successful completion of the specific activities of the Chapter and continually ensuring progress toward the Chapter’s ENDs. The Prudential Board shall provide guidance and good counsel to the President and his appointed directors in the performance of their duties. Section 2. Membership: The Prudential Board shall be comprised of eight members who shall be the President, Vice President, Treasurer, Secretary, Recruitment Director, Membership Education Director, Scholarship Director, and Alumni Director, all of which shall be elected in accordance with the terms of this Constitution. Section 3. Governance: Except for the President, each member of the Prudential Board shall have one vote thereon. The Prudential Board shall be chaired by the President who shall conduct the meetings of the same in an orderly fashion, according to Robert’s Rules of Order, to ensure that all business before the committee is completed in a professional manner affording each member the opportunity to participate and have his voice and his vote heard. Section 4. Responsibilities: The Prudential Board shall be responsible for the following. i. Chapter Finances: The Prudential Board shall work with the Treasurer to develop the Chapter’s budget each semester. The Prudential Board shall regularly review budget updates, projections and the Chapter’s balance sheet and ensure that all are current and that the Chapter’s financial policy and activity is sound; and, ii. Standards Board Appeals: The Prudential Board shall serve as an Appeals Board, should a Member wish to appeal the sanction or decision of the Standards Board. The Prudential Board may either uphold the decision and/or sanction, make modifications, and/or reverse the decision. iii. Chapter Officers: Ensuring the success of the Chapter’s officers at every level by holding the President and the Vice President accountable for their conduct. The Prudential Board should assist the President and the Vice President in the many tasks for which they are responsible and should serve as a board to which these senior officers report on the progress, successes and failings they have achieved or suffered in working toward the Chapter’s End’s. The Prudential Board should do all in its power to work with the Chapter’s elected officers and provide good counsel, advice and support to the same. iv. Constitution and Bylaws Disputes: Resolving all disputes with regard to the meaning and implementation of this Constitution and the Bylaws. In the event that two or more Members reasonably disagree, in good faith, on the interpretation of this Constitution or of the Bylaws, and the outcome of the dispute will have some consequence regarding the actions of the Chapter or an Officer or Director in the immediate term and not in a hypothetical or academic way, then the following process will be used to resolve the dispute: A. The dispute will be presented to the President and Vice President by at least one Member from each side of the dispute; and, B. If the President and Vice President agree that (1) a reasonable, legitimate dispute exists and (2) that the resolution of the disagreement will have an impact on a pending action or matter related to the Chapter or an Officer or Director then; and, C. The two sides may select spokesman to present arguments for their interpretation of this Constitution or the Bylaws to the full Prudential Board at a meeting thereof open to all Members; and, D. The Prudential Board shall offer each side a full and fair opportunity to present its case and the Committee may ask questions in any meeting open to all Members until such time as the Committee is satisfied that it has heard enough argument to render a considered decision; then, E. The Prudential Board may retire to deliberate the matter in private and shall only interpret what Constitution or Bylaws actually state and not what they may later be amended or revised to state or what they might ideally state; and finally, F. The Prudential Board shall vote by a show of hands in any meeting open to all Members to resolve the dispute and the majority decision of the Committee shall be binding and beyond appeal. Section 5. Constitutional Amendments: The Prudential Board shall carefully consider each and every proposed constitutional amendment prior to its adoption, either upon presentation to the Committee by a member prior to introduction at a Chapter meeting or in the required period between introduction and adoption of such proposed amendments. In considering such proposed amendments the Prudential Board shall develop their understanding of the proposed amendment and the short and long term consequences of adopting the same. The Committee may vote on a specific recommendation for, or against, adopting an amendment or may present a report in another manner to the Chapter. Section 6. Meetings. The Prudential Board shall meet weekly during the academic year and on an as needed basis during any periods between academic periods. ARTICLE VII. – STANDARDS BOARD Section 1. Principal Disciplinary Body: The Standards Board is hereby established by the Members as the principal disciplinary body of the Chapter which shall be responsible for managing chapter and individual disciplinary problems. The Standards Board shall receive, review, investigate, and conduct hearings to determine if an individual has broken the chapter and/or Fraternity’s Code of Conduct. Section 2. Membership: The Standards Board shall be comprised of six members; the first two shall be the Marshal and Sergeant-at-Arms, both of which shall be elected in accordance with the terms of this Constitution. Five additional members, ideally one from each class (i.e. first year, sophomore, junior, senior) will be appointed by the Sergeant-at-Arms and approved by the Prudential Board to serve a one year term. Section 3. Governance: Each member of the Standards Board shall have one vote thereon. The Standards Board shall be chaired by the Sergeant-at-Arms who shall conduct the meetings of the same in an orderly fashion, according to Robert’s Rules of Order, to ensure that all matters before the board are completed in a professional manner affording each member the opportunity to participate and have his voice heard. The Marshal will serve as the chairman in the absence of the Sergeant-at-Arms. Section 4. Responsibilities: The Standards Board shall be responsible for the following. i. Member Disciplinary Problems: The Standards Board shall be responsible for investigating actions of Members that reflect poorly on the Chapter as a whole, that violate the Fraternity’s Code of Conduct, violate the Chapter’s Constitution and/or Bylaws, the National Constitution or Bylaws, Campus Policy, local, state, and national laws, or are not in conformity with the values of the Chapter. The Standards Board shall give any Member accused of conduct unbecoming of a gentleman the opportunity to present himself, face his accusers and explain or deny the conduct leading to the hearing. In the event the Standards Board believes it appropriate, after careful consideration and a full and fair opportunity for the accused Member to be heard, the Board may impose sanctions upon the Member that are appropriate given the severity of his conduct. ARTICLE VII. – FISCAL RESPONSIBILITY Section 1. Budget: The Chapter shall approve a budget no later than two weeks into the term of elected officers. The chapter shall have a balanced budget each year. Section 2. Fiscal Responsibility: The Chapter shall promptly pay its debts to its creditors and to Fraternity Headquarters and shall not permit a lien or encumbrance to accrue against its property or its good standing with the National Organization. Section 3. Individual Responsibility: Each Member of the Chapter will pay his dues and debts to the Chapter promptly when due and shall pay all debts or dues that may accrue to the National Organization. Section 4. Authorized Persons: Only the President, Treasurer, and Chapter officers specifically authorized by the Prudential Board may bind the Chapter to any agreement, financial or otherwise. No person, corporation, entity or creditor of any kind may rely on any act or agreement unless approved by the President, the Treasurer, or an Officer or Director authorized by the Prudential Board. ARTICLE VII. – RELATIONSHIP WITH ALPHA SIGMA PHI FRATERNITY, INC. Section 1. Relationship Defined: Alpha Sigma Phi Fraternity, Inc. is a non-profit corporation. It is incorporated under the laws of the State of New York. It is headquartered in Carmel, Indiana. Alpha Sigma Phi Fraternity, Inc. as a non-profit corporation for the purposes of fostering fraternity, and as an educational and service resource for collegiate chapters of Alpha Sigma Phi Fraternity, Inc., and for persons associated with those chapters. Alpha Sigma Phi Fraternity, Inc. has a limited staff. It has limited funding sources which necessarily limit the size of its staff. Alpha Sigma Phi Fraternity, Inc. maintains and processes membership and other records for collegiate chapters associated with it. These chapters are located throughout the United States. These chapters have in excess of 2500 undergraduate members. Alpha Sigma Phi Fraternity, Inc. also serves as an educational resource and service organization for affiliate groups, members associated with those chapters, and for local alumni who volunteer their time on an independent basis to assist a collegiate chapter and its associated collegiate members. Alpha Sigma Phi Fraternity, Inc. provides education through conferences, written materials, and periodic consultant visits to collegiate chapters. Staff visits result in advisory recommendations for chapter operations. Alpha Sigma Phi Fraternity, Inc. strives through these educational efforts to enhance life skills, leadership skills and ethical traits for those who take advantage of these educational opportunities, and to assist through education and consultant recommendations the success of chapters associated with it. No chapter of and no member of any chapter or affiliate group of Alpha Sigma Phi is an agent of Alpha Sigma Phi Fraternity, Inc. No chapter and no member of any chapter have been appointed as an agent of Alpha Sigma Phi Fraternity, Inc. Section 2. Chapter Operations: Alpha Sigma Phi Fraternity, Inc. is not involved in the day- to-day activities of a chapter. Alpha Sigma Phi Fraternity, Inc. does not and cannot control or supervise the day to day operations or activities of a chapter. Each collegiate chapter of Alpha Sigma Phi Fraternity, Inc. is a self-governing, financially self- sufficient association comprised of students of the institution at which they are enrolled. Under the Constitution and Bylaws, each collegiate chapter of Alpha Sigma Phi Fraternity, Inc. selects and initiates its own members, elects its own officers, establishes its own rules, operates and determines its methods of operation, and governs its own affairs, subject only to those rules and operations being in harmony with the policies, Constitution and Bylaws of Alpha Sigma Phi Fraternity, Inc. The autonomy of a collegiate chapter in organizing and determining and conducting its own operations through a democracy is part of an educational process which association with the chapter adds to collegiate life and to the development and refining of life skills. If a collegiate chapter’s operations are not in harmony with the policies, Constitution and Bylaws of Alpha Sigma Phi Fraternity, Inc., Alpha Sigma Phi Fraternity, Inc. has the right after the fact to determine whether that chapter will continue to be recognized by Alpha Sigma Phi Fraternity, Inc. as a chapter associated with it. In some situations, after an action by a chapter has occurred that is not in harmony with the policies or Constitution and Bylaws of Alpha Sigma Phi Fraternity, Inc., a “not in good standing” status may be implemented for the chapter by Alpha Sigma Phi Fraternity, Inc. In “not in good standing” situations, the chapter continues to be a self- governing, financially self-sufficient association of collegiate students. If a chapter ceases to be recognized by Alpha Sigma Phi Fraternity as a chapter associated with it, but that group of collegiate students nonetheless continues its operations, they do so without any affiliation with Alpha Sigma Phi Fraternity. Alpha Sigma Phi Fraternity, Inc. does not have the right to suspend or affect the membership status of a collegiate student associated with a chapter other than in those situations and in accordance with the procedures specifically set forth in the Constitution of Alpha Sigma Phi Fraternity, Inc. Section 3. Disposition of Chapter and Affiliate Group Assets: I. Should the chapter or our affiliate groups become inactive or have its Charter suspended or revoked, the Charter, records, archives, ritual equipment and paraphernalia shall become the property of Fraternity Headquarters. II. Personal property. a. Should our chapter or an affiliate group become inactive or have its Charter suspended or revoked, its non-real property assets of less than ten thousand dollars ($10,000) shall become the property of Alpha Sigma Phi Fraternity Inc. and will be absorbed into its general fund. b. Should our chapter or an affiliate group become inactive or have its Charter suspended or revoked, its non-real property assets of more than ten thousand dollars ($10,000) shall be held in trust for a time period of eight years by Alpha Sigma Phi Fraternity Inc. During this time, interest earned from the funds held in trust will accrue to the trust, less a reasonable management fee which will accrue to the Fraternity on a yearly basis. In the event said chapter or affiliate group remains inactive or non-chartered after the eight year period, then the non-real property assets shall be absorbed into the Fraternity’s general fund. III. Real property. a. Should our chapter or an affiliate group become inactive or have its Charter suspended or revoked, any and all affiliate groups shall be dissolved and all real property owned by said chapter or affiliate group shall be transferred to the Alpha Sigma Phi Fraternity Inc. to be managed in the best interest of Alpha Sigma Phi. b. Alpha Sigma Phi Fraternity Inc. shall have ninety days from dissolution to disclaim its rights granted under this section. In the event it does not disclaim its right then said property shall be transferred as described in Article X Section 3 D1 of the national constitution. The rules and codes of conduct alluded to in the current or any revisions of Alpha Sigma Phi Fraternity chapter constitution are to be understood and interpreted in the spirit of the contract and in the English language. No other language or form of the English language is to be used to determine the meaning of its content.

THE BYLAWS OF THE THETA IOTA COLONY OF ALPHA SIGMA PHI FRATERNITY, INC. Nov. 21 2015 A.W./P.B./D.P. ARTICLE I. MEMBERSHIP Section 1. New Members: Membership into this Chapter is reserved for only those men who meet the requirements listed in the constitution. A. Selection: New Members shall be selected by secret ballot of a quorum of initiated members in good standing. i. No abstention for membership voting is permitted. ii. Prospective members will be voted on individually. iii. Vote by proxy will not be allowed, you must be in attendance for your vote to count during a voting session. iv. At least two thirds of the membership must be present to hold a voting session. v. The Recruitment Director shall count the ballots and shall report to the membership whether or not a bid will be extended to the prospective member. vi. Should an individual be extended a bid to join the Chapter, he maintains the right to turn the invitation down without question. vii. An individual who wishes to become a member of the Chapter may accept the bid within 48 hours of receiving it. B. Bid Acceptance: New Members are required to sign their “Bids” or provide notice to the Greek Advisor prior to participation in the New Member Ceremony as well as fill out their biographical. C. Eligibility: Initiation into the Chapter requires a 2.5/4.0 minimum cumulative or prior semester GPA to be determined by the grade report from the semester immediately preceding initiation. First term students are automatically eligible having met college/university requirements in order to be enrolled. In order to become eligible for initiation, a new member must complete six weeks of new member education and the new member program cannot exceed eight weeks. D. Attendance: It shall be the responsibility of each new member to attend all initiations, rituals, regular meetings, chapter meetings, and all other functions held by the chapter as applicable. Chapter meetings are mandatory. A 24 hour written notice must be sent to the Executive Board prior to the absence in order to be excused. Absences may be excused by the Executive Board after discussion regarding the absence. E. Fees: New members are responsible for all fees set to them by the Fraternity and must pay in full or be on a payment plan before initiation. Section 2. Initiated/Active Members: To maintain active status, a member must: (a) be a male student at Texas State University, (b) neither be currently affiliated with, nor initiated into another Greek social fraternity, (c) maintain a cumulative grade point average of at least 2.50. (d) If an initiated/active member falls below a 2.5 for two consecutive semesters, he will be placed under inactive status until he reaches the minimum 2.5 GPA. A. Attendance: It shall be the responsibility of each initiated member to attend all initiations, rituals, regular meetings, chapter meetings, and all other functions held by the chapter. Chapter meetings are mandatory. Absences are to be excused by the Executive Board. A 24 hour written notice must be sent to the Executive Board prior to the absence in order to be excused. Absences may be excused by the Executive Board after discussion regarding the absence. B. Fees: Members are responsible for all fees set to them by the Fraternity and must pay in full or be on a payment plan before initiation. C. Rules and Regulations: All members of the chapter must abide by all federal, state, local, university, Interfraternity Council, and Fraternity laws and the Fraternity’s code of conduct. Section 3. Suspended Members: The chapter has the power to suspend a member for the reasons listed below. The chapter does not have the right to expel a member, only the ability to recommend expulsion. Upon suspension, whether self-suspension or forced suspension, member is liable for the amount charged to the chapter by Nationals on his behalf (ie. insurance, housing fee, member fee) for the remainder of his time at Texas State University. A. Academic Suspension: Should a member fail to meet the scholarship standards or the general requirements and/or responsibilities of Alpha Sigma Phi, he shall be placed on probation for the time period of one semester. B. Behavioral Matters: Any member who has persistently or grossly violate the chapter’s constitutional provisions, bylaws, rules, regulations of the chapter, displays characteristics of immoral character or behavior, of whose actions become detrimental to the welfare and best interests and intentions of the members and new members of the fraternity, as determined by the Chapter, Prudential Board, or Standards Board, may be suspended from membership for a period of time. Section 4. Alumnus: Alumni status shall be given to all members who have graduated or transferred to another institution. An alumnus of the Chapter may attend any meeting, social, service, and/or philanthropic event if local alumni requirements are met/notice of attendance is given and permission is given by Chapter President. They are also able to attend Ritual with notice. Alumni have been officially relieved of their undergraduate duties and lose their voting rights upon receiving alumnus status. ARTICLE II. CHAPTER OFFICERS Section 1. Qualifications: The following are required of any individual who holds or seeks to hold the office of President, Vice President, Treasurer, New Membership Educator, and Recruitment Director. A. Financial Requirements: Must be in good financial standing with Fraternity Headquarters. B. Grade Point Requirements: Must be in alignment with the minimum GPA requirement of 2.5. Grades will be taken from the previous full academic term, and the GPA requirement must be maintained while holding office. Section 2. General Expectations: Each officer is expected to follow the same general expectations: A. Live-in Requirement: Where applicable, all officers must live in the chapter house, unless excused prior to election by the chapter’s membership. B. Officer Familiarity with Customs, Traditions, and Laws: All officers should have an operational knowledge of all appropriate laws, including those of the Fraternity, locally and nationally, the State of Texas, the City of San Marcos, and the United States of America. All officers shall also be properly informed of all customary practices of the Fraternity, and pay particular attention to ensure the proper practice of them. C. Paperwork: Each officer shall be responsible for staying within their budget, complete required chapter or college/university paperwork and submit paperwork and requests for reimbursement in a timely manner. D. Transition: Each officer shall maintain a binder and be responsible to see to it that the binder is continually updated, and made more useful with each passing term. Each officer is especially entrusted with the duty of transitioning the next officer into that position and providing them with proper training. Following officer transition, the preceding officer is required to help the transitional officer with their questions upon request for the next 5 weeks. E. Discounts: Chapter Prudential Officers may receive up to $100 in discount for fulfilling their position for the entire semester. ARTICLE III. RESPONSIBILITIES OF OFFICERS Section 1. Officer Expectations: Each officer shall have a set number of expectations, and the President and Prudential Board can add additional expectations as needed: A. President: The President is the Chief Executive Officer of the Chapter and may direct all Officers and Members in the pursuit of the objectives, values and sacred ritual of the Chapter. He is also charged with the following: i. Chairs the Prudential Board which includes developing a prepared agenda for every meeting along with the Secretary and ensuring that the Prudential Board meets weekly at a standard time in a standard place. ii. Chairs all chapter meetings which includes developing a prepared agenda for every meeting along with the Secretary and ensuring that the chapter meets weekly at a standard time in a standard place. iii. Directly supervises the following officers: Vice President, Treasurer, Recruitment Director, Member Education Director, Marshal, Scholarship Director, Alumni Director, Sergeant at Arms, and Secretary. iv. Appoints all officers that are not elected, pending approval by the Prudential Board. v. Ensures completion of all required reports due to the College/University. vi. Ensures completion of the Annual Report to the National Fraternity. vii. Works with the GCA to plan an annual goal-setting chapter retreat. viii. Works with the GCA to plan an annual officer transition retreat. ix. Serves as the chapter spokesman and point person in a crisis. x. Communicates at least bi-weekly with the GCA through a structured one-on-one meeting. xi. Leads by example. xii. Documents everything and prepares a transition binder to pass on to the next officer. B. Vice President: The Vice President is the junior executive officer of the Chapter and shall assist the President in all of his responsibilities and, in the event the President is unavailable for any reason the Vice President shall fulfill the responsibilities of the President. He is also charged with the following: i. Member of the Prudential Board. ii. Assists the President with all duties and fills in for the President should the need arise. iii. Directly supervises the following officers: Social Director, Risk Management Director, Philanthropy Director, Community Service Director, Brotherhood Development Director and Intramural/Athletic Director. iv. Serves as IFC Representative. v. Leads by example. vi. Documents everything and prepares a transition binder to pass on to the next officer. C. Treasurer: The Treasurer shall be the chief financial officer and is responsible for the management and oversight of all financial matters of the Chapter as well as an accurate accounting of the same. He is also charged with the following: i. Member of the Prudential Board. ii. Directly supervises the Fundraising Director, House Manager, and T-shirt Chair. iii. Prepares a chapter budget each term to be approved by the Prudential Board and ultimately the entire chapter through seeking budget requests from chapter officers. iv. Keeps track of all expenditures and revenues and ensures that the chapter is operating within the approved budget. v. Provides a monthly financial summary for both the Prudential Board and the chapter. vi. Works with the Director of Members Services at Fraternity Headquarters to ensure that the chapter is current on all bills, including ensuring that all individual members are current with membership fees (new members pay prior to the New Member Ceremony; initiation fee is due prior to the Initiation Ceremony; membership fees are due within six months after initiation) or are on an approved payment plan. This can be monitored through the Officer Portal. vii. Pays all bills promptly and by the due date. viii. Collects all dues and fees owed to the chapter. ix. Works with the Financial Advisor on the Chapter Council to ensure an annual audit of the books. x. Ensures that all potential members and new members understand the financial obligations of membership in the Fraternity (local and national fees and dues). xi. Pays Liability Insurance bill by October 1 annually. xii. Pays registration fee for the Academy of Leadership by November 1 annually. xiii. Pays Chapter Fee Assessment by February 1 annually. xiv. Pays Delegate Fee by April 1 annually. xv. Communicates at least monthly with the Financial Advisor on the Chapter Council. xvi. Works with the Financial Advisor to understand the tax rules that apply to the chapter’s financial situation and ensure that all IRS forms are filed on time, if applicable. xvii. Ensures all members that have not paid chapter dues in full have signed a promissory note and are on a payment plan. xviii. Serves as primary liaison with LegFi, if applicable. xix. Leads by example. xx. Documents everything and prepares a transition binder to pass on to the next officer. D. Secretary: The Secretary is responsible for the management and oversight of all communications as well as taking the minutes from Prudential and Chapter meetings. He is also charged with the following: i. Member of the Prudential Board. ii. Records minutes of all regular and special meetings with accuracy and fullness. iii. Distributes and posts the minutes to all brothers within 24 hours after the conclusion of the meeting and ensures a copy of the minutes are preserved in the chapter archives. iv. Calls the roll at all regular and special chapter meetings, along with required chapter events (ritualistic ceremonies, retreats, etc.). v. Maintains the chapter roster book. vi. Maintains and updates a current undergraduate directory including on-campus address, permanent address, phone number and e-mail. vii. Reads all correspondence to the chapter during its regular or special meetings. viii. Ensures that thank you notes are promptly sent to alumni, faculty/staff, other organizations, etc. as appropriate. ix. Creates a chapter calendar prior to the start of each term by soliciting proposed events/dates from chapter officers. x. Maintains an updated copy of the chapter’s constitution and by-laws. xi. Completes the Report of Elections to the National Fraternity. xii. Submits chapter news to the National Fraternity for inclusion in publications. xiii. Maintains annual album to record chapter’s honors, accomplishments, and activities. xiv. Ensures that all chapter events are appropriately photographed. xv. Maintains an updated chapter website. xvi. Leads by example. xvii. Documents everything and prepares a transition binder to pass on to the next Board/officer E. Marshal: The Marshal is responsible for the practice and maintenance of the ritual of the fraternity and for the education of the Brothers therein. He is also charged with the following: i. Directs all ritual ceremonies and ensures that all ritualistic ceremonies are performed correctly, using proper tone and environment. ii. Leads all newly initiated brothers in the ritual education program as outlined in the ritual book. iii. Holds at least one practice session prior to each ritualistic ceremony. iv. Works with the Recruitment Director and Membership Education Director to select dates for New Member Ceremonies and Initiation Ceremonies prior to the beginning of each term. v. Communicates at least monthly with the Ritual Advisor on the Chapter Council. vi. Serves as a member of the Standards Board. vii. Leads by example. viii. Documents everything and prepares a transition binder to pass on to the next officer. F. Sergeant-at-Arms: The Sergeant-at-Arms is to preserve the items that reflect the history of the chapter, assists in preservation of ritual items, and guards the outer door from those who would expose our secrets. He is also charged with the following: i. Assists the Marshal in the presentation of all ritualistic ceremonies and fills in should the need arise. ii. Serves as Historian for the chapter and maintains all items that reflect the history of the chapter, along with all ceremonial equipment. iii. Guards the door during all chapter meetings. iv. Acts as Chaplain during ceremonies and when prayers are appropriate. v. Maintains order and dignity during chapter meetings and rituals. vi. Ensures that all plaques and awards are updated each term or as needed. vii. Serves as Parliamentarian for chapter meetings. viii. Chairs the Standards Board and makes appointments to the Standards Board, pending Prudential Board approval (two seniors, two juniors, and two sophomores). ix. Leads by example. x. Documents everything and prepares a transition binder to pass on to the next officer. G. Alumni Director: The Alumni Director is responsible for maintaining correspondence between the chapter and Alumni, planning and organizing all events where Alumni attend, and updates the Alumni contact database at least once per academic year. He is also charged with the following: i. Member of the Prudential Board. ii. Directly supervises Family Relations Director. iii. In conjunction with the Chapter Alumni Association, organizes at least one reunion event per year, typically during Homecoming, Founders Day or the chapter’s chartering. iv. Promotes the Alpha Sigma Phi Linked In site as an opportunity for members to network with other Alpha Sigs. v. Works with the appropriate officers to ensure that alumni are invited to significant events such as ritual ceremonies, recruitment events, formal dinners, etc. vi. Develops a program for juniors and seniors to encourage retention and prepare brothers for the transition to alumni status. vii. Ensures that the Senior Service Ceremony is performed at the conclusion of every term in which a member graduates. This would include ordering monogram pins from the National Headquarters at least two weeks prior to the ceremony. viii. Orders graduation cords from National Headquarters, at least two weeks prior to graduation. ix. Seeks membership referrals from alumni annually. x. Communicates at least monthly with the Chapter Alumni Association President. xi. Produces at least two alumni newsletters annually. xii. Leads by example. xiii. Documents everything and prepares a transition binder to pass on to the next officer. H. Recruitment Director: The Recruitment Director is responsible for all matters relating to recruitment including, but not limited to, the development and execution of the chapter’s recruitment strategy. He is also charged with the following: i. Member of the Prudential Board. ii. Communicates at least monthly with the Recruitment Advisor on the Chapter Council. iii. Creates a detailed and complete recruitment calendar/timeline prior to the start of each academic term. iv. Divides the chapter into recruitment teams including selecting each team captain. v. Works with the Prudential Board to determine appropriate incentives and disincentives for individuals, teams and the entire chapter for recruitment efforts. vi. Coordinates with an outside presenter at least one training workshop annually to help members develop social skills. vii. Coordinates a recruitment workshop prior to the start of each term for the purpose of teaching members how to recruit and reviews the plan/calendar for the upcoming term. viii. Manages the names list database (name, phone, e-mail, campus address) of all potential new members. ix. Meets weekly with recruitment team captains. x. Leads by example. xi. Documents everything and prepares a transition binder to pass on to the next officer. I. Scholarship Director: The Scholarship Director is responsible for promoting and encouraging good scholarship within the Brotherhood, he establishes and maintains relationship with the Faculty Advisor, and he will create a program to assist Brothers with academic difficulties. He is also charged with the following: i. Communicates at least monthly with the Academic Advisor on the Chapter Council. ii. Coordinates and implements the to Better the Man Scholarship application and selection process. iii. Advises all potential members and members on academic expectations and requirements to receive a bid, hold an office, be initiated (2.50), attend social events, participate in intramurals, be in good standing, etc. iv. Develops, implements, and assesses a chapter scholarship program for all members that is customized for each member based on academic standing, major, need, etc. v. Creates an academic recognition program to recognize members for academic achievement (Dean’s List, highest GPA, most improved GPA, GPA above all- men’s average, above all-fraternity average, above all-undergraduate average, highest big/little, highest family term GPA, etc.). vi. Coordinates at least one educational program a semester focused on academics or career planning.

vii. Works with the House Manager to ensure that the chapter facility is an environment conducive to academic success (quiet hours, courtesy hours, etc.). ix. Submits GPA for chapter each term, along with all-fraternity GPA, all-men’s GPA, all-Greek GPA, all-undergraduate GPA and fraternity rank) x. Leads by example. xi. Documents everything and prepares a transition binder to pass on to the next officer. J. Membership Education Director: The Membership Education Director is responsible for all matters relating to the education of new members and initiated undergraduate members. He is responsible for executing the chapter’s educational programs. He is also charged with the following: i. Member of the Prudential Board. ii. Ensures that all new members complete the required biographical data form on-line, prior to the New Member Ceremony. iii. Creates a New Member batch in the Officer Portal for each new member class. iv. Serves as the lead facilitator for all new member meetings. v. Ensures that the member education program is implemented in a manner consistent with the national prototype program. vi. Communicates at least monthly with the Member Education Advisor on the Chapter Council. vii. Leads by example. viii. Documents everything and prepares a transition binder to pass on to the next officer. K. Brotherhood Development Director: The Brotherhood Development Director is responsible for all matters relating to the brotherhood. He is responsible for executing the chapter’s educational and social retreats. He is also charged with the following: i. Plans at least one non-alcoholic brotherhood event each month of the academic year. ii. Organizes at least one overnight, off-campus, non-alcoholic, brotherhood retreat annually. iii. Communicates at least monthly with the Brotherhood Development Advisor on the Chapter Council. iv. Coordinates guest speakers for the enrichment of members (etiquette, career and life skills, etc.). v. Leads by example. vi. Documents everything and prepares a transition binder to pass on to the next officer. L. Community Service Director: The Community Service Director is responsible for coordinating and advocating community service and general volunteerism among members of the chapter. He is also charged with the following: i. Communicates at least monthly with the Community Service/Philanthropy Advisor on the Chapter Council. ii. Plans at least one community service event a month. iii. Tracks each member’s community service hours. iv. Leads by example. v. Documents everything and prepares a transition binder to pass on to the next officer. M. Family Relations Director: The Family Relations Director is the chief liaison between the chapter and parent and family members. He is also charged with the following: i. Communicates at least monthly with the Parent/Family Member representative on the Chapter Council. ii. Holds at least one event annually for parents/family members typically around the University planned Family Weekend.

iv. Organizes a light reception following the New Member Ceremony for parents/family members and other invited guests. v. Sends a letter to all prospective members’ parents educating them on the fraternity. vi. Leads by example. vii. Documents everything and prepares a transition binder to pass on to the next officer. N. House Manager: The House Manager is responsible for the general upkeep and maintenance of the house. He is also charged with the following: i. Ensures chapter facility is a safe and clean environment. ii. Ensures chapter house is at maximum capacity. iii. Creates the sign-up process for living in house, including room selections and a waiting list. iv. Oversees all kitchen operations including supervising any cooks/cleaning staff, etc. v. Works with the House Corporation to ensure that all employee tax forms are completed by the deadline. vi. Creates a weekly cleaning schedule for the chapter facility, not including the kitchen. vii. Creates a daily cleaning schedule for the kitchen. viii. Leads by example. ix. Documents everything and prepares a transition binder to pass on to the next officer. O. Intramural/Athletic Director: The Intramural/Athletic Director shall coordinate all intramural the chapter chooses to participate in. He is also charged with the following: i. Coordinates chapter participation in Greek and non-Greek intramural leagues. ii. Representative of chapter on Greek Week committee. iii. Leads by example. iv. Documents everything and prepares a transition binder to pass on to the next officer. P. Philanthropy Director: The Philanthropy Director coordinates all of the chapter’s philanthropic activities. He is also charged with the following: i. Communicates at least monthly with the Community Service/Philanthropy Advisor on the Chapter Council. ii. Plans at least one event a semester that raises money for a charity. At least one event should raise money for LIVESTRONG. iii. Tracks how much money the chapter raises for charity. iv. Leads by example. v. Documents everything and prepares a transition binder to pass on to the next officer. Q. Risk Management Director: The Risk Management Director works to reduce exposure to risk and liability of the chapter and its members. He is also charged with the following: i. Ensures that risk management policies are followed at all chapter events. ii. Communicates at least monthly with the Risk Management Advisor on the Chapter Council. iii. Meets with each new member class to review risk management policies. iv. Assists the President and Prudential Board with crisis management. v. Works with the House Manager to ensure proper health, safety and welfare inspections are carried out including at least two fire drills each term. vi. Coordinates at least one educational program related to risk management each term. vii. Completes an incident report and submits to Headquarters for all incidents. Viii. Works with new members and Junior Initiates to ensure safety at all Fraternity events. viii. Leads by example. ix. Documents everything and prepares a transition binder to pass on to the next officer. R. Social Director: The Social Director coordinates all social events of the chapter. He is also charged with the following: i. Plans and implements the chapter’s social calendar. ii. Plans a Black and White Formal annually. iii. Plans a semi-formal in the subsequent semester. iv. Hosts at least one social event with a sorority a term. v. Understands and abides by all national and university/college risk management policies. vi. Leads by example. vii. Documents everything and prepares a transition binder to pass on to the viii. next officer. S. Any responsibility of an officer may be delegated to another officer if both parties are in agreement and only if it is likely foreseeable to benefit the chapter as a whole. President has the power to deny delegation of responsibilities. ARTICLE IV. CHAPTER POLICIES Section 1. Chapter Attendance Policy: The Prudential Board will enforce an attendance policy at all chapter meetings. The first and second excuse will be considered an academic leave. The third absence will result in the member being referred to the Standards Board. ARTICLE V. DISCIPLINE IMPOSED BY THE CHAPTER Section 1. Authority of the Chapter: The chapter shall have the power to discipline its own members. We shall have jurisdiction over all of our undergraduate and graduate school members up to fifteen days of the incidents knowledge. Section 2. Rights of the Accused: The accused has the following rights: A. The right to due notice as defined below. B. The right at trial to be heard or remain silent, to present evidence, and to hear the evidence against him, witnesses may be present. C. The right to be present throughout the proceedings except during deliberation. D. The right to appeal as provided herein. E. The accused may waive some or all of his rights. Section 3. Cause for Discipline: An active member may be disciplined for any one or more of the following causes: A. Financial Delinquency; B. Violation of the Fraternity’s Code of Conduct, Constitution or Bylaws of the Fraternity, and/or the Constitution or Bylaws of the chapter; C. Violation of the College/University’s Code of Conduct; D. Violation of chapter, college/university, or Fraternity policy. E. Violation of local, state, and national laws; F. Conduct unworthy of a member of Alpha Sigma Phi. Section 4. Procedure for Discipline by the Chapter: We shall exercise our powers of discipline only after full investigation and for just cause. A. All discipline is reviewed and considered by the Standards Board. B. The active member sought to be disciplined has a right to be present at the meeting at which the action is to be taken and shall be given notice in writing by the Sergeant-at-Arms of the alleged cause for his discipline and of the time and place at which a meeting of the Standards Board will be held to consider the matter. C. The notice in writing to the member sought to be disciplined shall be delivered no later than three (3) days prior to the meeting of the Standards Board and shall be emailed to the member’s university email address, or hand delivered by the Sergeant-at-Arms to the member sought to be disciplined. When said notice to the member sought to be disciplined is by certified email, return receipt requested, delivery shall be deemed to have been made the date the notice is placed in the mail. D. A meeting of the Standards Board shall then be held to decide upon such discipline and any vote to discipline the member shall only be effective if passed by a majority vote of members of the Standards Board who are present. The Sergeant-at-Arms of the chapter shall promptly report any action of discipline in writing to the Prudential Board. Section 5. Discipline Imposed: The Standards Board, Prudential Board, and Chapter (when applicable) may impose one or more of the following penalties by majority vote or impose a predetermined penalty as detailed in the chapter’s constitution or bylaws: A. Warning; B. Probation; C. A written apology to those wronged; D. Loss of privileges; E. Exclusion from various fraternity activities; F. Payment for loss or damage; G. Removal from Chapter or General Fraternity office; H. Suspension of membership in the Fraternity for a period not to exceed twelve (12) months based on Prudential Board review; I. Other educational sanctions as might be agreed upon by the Standards Board, Prudential Board, or Chapter and the Accused; J. Recommend Expulsion from the Fraternity. Section 6. Reconsideration and Appeals: The Prudential Board can reconsider any decision of the Standards Board. Any such action by the Prudential Board resulting in a different decision shall be promptly reported in writing to the Standards Board. Section 7. Term of Suspension: Suspension, other than for failure of the member to meet his financial obligations to the chapter, shall be for a finite time not to exceed twelve (12) months upon review. Suspension for failure of the member to meet his financial obligation to the chapter may be imposed to continue until the financial obligation is met. Suspension for a finite time may be renewed on notice, as provided in Section 6. If not renewed, the suspension expires and the previously suspended member is restored to good standing in the appropriate membership status. Section 8. Rights of Disciplined Members: During the period of a suspension, or after expulsion from the Fraternity by the Grand Council, the disciplined individual shall be afforded no membership rights or privileges. ARTICLE VI. FEES AND DUES Section 1. Determination of Fees: The Prudential Board shall determine the appropriate amount of dues that each member must pay. A majority vote of the chapter is required to amend the dues. Section 2. Chapter Dues: Chapter dues are currently set at seven hundred and fifty dollars ($750). New Member dues are currently set at six hundred dollars ($600). Membership dues will be reviewed annually by the Prudential Board. These fees are in addition to any national fees and dues charged to the chapter or each member of the chapter. Section 3. Payment: Chapter dues will be paid by semester at a date placed by the Treasurer and Prudential board. Section 4. Special Assessments: Under such circumstances that a member may have difficulty paying the full amount of dues at one time, that member may opt to accept an alternative payment plan provided by the Prudential Board, which will extend a maximum period of the current term. Section 5. Non-Payment of Fees: Should a member be unable to pay the full amount of dues, even with respect to the Special Assessments Clause, within the same term the individual will be suspended from all chapter activities and functions for a maximum of one year or until all of the fees have been paid in full. A. If he is not in good financial standing, the Prudential Board will petition the chapter to suspend the member indefinitely. All paperwork must be filed appropriately with the President. Section 6. Suspension of Membership due to Finances: Should a person whose membership has been suspended due to financial difficulties wish to rejoin the membership, he must repay all his outstanding debts to the brotherhood.

ARTICLE VII. POINT SYSTEM Section 1. Any member of the Fraternity is able to gain points through the following ways: Any Service events: 10 points Philanthropy event: 10 points Intramural games: 5 points Meeting study hours: 5 points Brotherhood event: 10 points IFC event: 10 points Recruitment event: 10 points Alumni Event: 10 points House Nights: 5 points Section 2. Any member of the Fraternity is able to lose points through the following ways: Missing any mandatory event: 10 points Missing any event that furthers the chapter as a whole (workshops, mandatory IFC events): 10 points Section 3. Any member of the Fraternity is able to replace missed points through the following ways: $50 for 10 points Section 4. All point related matters will be determined by Executive Board Section 5. All ritualistic related events are mandatory. If a member misses these events without a validated excuse, and without written notice 72 hours beforehand, they will be given a fine of $100. ARTICLE IIX. MEETINGS Section 1. Meetings: Committee meetings, Prudential Board meetings, and Chapter Meetings will be held on a regularly scheduled basis each week or as deemed necessary by the chairman of each individual meeting during the school year. Section 2. Attendance: Attendance by all members is mandatory for the chapter meetings as defined in this Constitution and Bylaws. Attendance polices for all other meetings are in accordance with our existing attendance policy (mandatory). Section 3. Quorum: A quorum consisting of two thirds of the active membership must be present in order to act upon any legislation. Section 4. General Motions: A majority vote of the quorum is required to pass a general motion unless otherwise specified for matters described in this constitution. ARTICLE IX. CHAPTER PROPERTY Section 1. Chapter Minutes: Chapter minutes are the property of the Theta Iota Chapter of Alpha Sigma Phi Fraternity at Texas State University and are not public documents and should not be distributed as such. This includes Prudential Board, Standards Board, and all other minutes taken during a fraternity sponsored meeting. Section 2. Chapter Purchases: Anything purchased with funds from the fraternity is considered chapter property and should be marked and recorded as such. That means that chapter property needs to be accounted for at all times. Section 3. Insignia: Logos, letters, slogans, images, photos, etc. are considered chapter property. Permission to use any insignia on materials, t-shirts, banners, sponsorships, etc. must be with written permission from the Prudential Board and/or Fraternity Headquarters where applicable. Section 4. Disbursement of Funds: In the event that the Theta Iota Chapter of Alpha Sigma Phi Fraternity at Texas State University should close, go inactive, or dissolve, all funds remaining shall be given to the Alumni Association of the Theta Iota Chapter of Alpha Sigma Phi. In the event that the Alumni Association does not accept the funds, refuses the funds or is not active, the funds should be given to Fraternity Headquarters to first pay outstanding chapter debt and then be considered a donation. Remaining funds in excess of $10,000 will be given to the Alpha Sigma Phi Educational Foundation to establish a chapter endowment. Section 5. Chapter Property: In the event that the Theta Iota Chapter of Alpha Sigma Phi Fraternity at Texas State University should close, go inactive, or dissolve, all property of the chapter including the roster book, charter, ritual books, ritual materials, composites, etc. will be returned to Fraternity Headquarters at the chapter’s expense for safekeeping until the chapter can return to campus. ARTICLE X. BYLAW AMENDMENTS Section1. All Bylaws may only be edited only for the benefit of The Fraternity as a whole by and in the presence and with the consent of the current chapter President, the current Chapter Vice President along with the Current Secretary.

All Bylaws instituted by this document are to be understood and interpreted in the English language and are not to be interpreted in any other language or dialect of English.

Greek Affairs Grade Report Fall 2016

Dean of Students Office Texas State University

601 University Drive

San Marcos, Texas 78666

(512) 245-5646

[email protected]

http://greekaffairs.dos.txstate.edu/

Texas State University

Dean of Students Office

Interfraternity Council Fall 2016 Grade Report

Fraternities New Members Initiated Members Overall Chapter

Alpha Sigma Phi 2.26 (20) 2.64 (42) 2.51 (62)

Alpha Tau Omega 1.96 (29) 2.65 (56) 2.42 (85)

Delta Sigma Phi 2.70 (18) 2.72 (40) 2.72 (58)

Delta Tau Delta 2.05 (29) 2.81 (65) 2.57 (94)

Kappa Alpha Order 2.05 (15) 2.47 (49) 2.37 (64)

Kappa Sigma 2.23 (22) 2.65 (77) 2.55 (99)

Omega Delta Phi 2.26 (5) 2.30 (22) 2.29 (27)

Phi Gamma Delta 2.76 (60) N/A (0) 2.76 (60)

Phi Kappa Psi 2.37 (42) 2.70 (59) 2.56 (101)

Pi Kappa Alpha 2.19 (33) 2.61 (71) 2.47 (104)

Pi Kappa Phi 1.99 (15) 2.82 (18) 2.43 (33)

Sigma Alpha Epsilon 1.66 (33) 2.76 (56) 2.36 (89)

Sigma Chi 2.44 (19) 2.50 (56) 2.48 (75)

Sigma Nu 1.87 (23) 2.79 (40) 2.45 (63)

Sigma Tau Gamma 2.56 (9) 2.36 (26) 2.42 (35)

Theta Chi 2.54 (20) 2.86 (31) 2.74 (51)

IFC Fraternity Averages 2.24 (392) 2.64 (708) 2.51 (1,100)

*Students who have not generated a GPA are not included (i.e. – student teaching, internships, withdrawal)

Texas State University Overall Averages

All Undergraduate Student Average – 2.82 All Greek Member Average – 2.64 (2881)

All Female Undergraduate Student Average – 2.92 All Sorority Member Average – 2.92 (1699)

All Male Undergraduate Student Average – 2.70 All Fraternity Member Average – 2.45 (1182) Texas State University

Dean of Students Office

Multicultural Greek Council Fall 2016 Grade Report

Sororities New Members Initiated Members Overall Chapter

Delta Xi Nu 2.94 (4) 2.87 (9) 2.89 (13)

Kappa Delta Chi 2.72 (19) 2.97 (26) 2.86 (45)

Sigma Lambda Gamma 3.07 (11) 2.87 (27) 2.93 (38)

MGC Sorority Averages 2.91 (34) 2.90 (62) 2.89 (96)

Fraternities New Members Initiated Members Overall Chapter

Phi Iota Alpha 2.76 (6) 2.16 (21) 2.31 (27)

Sigma Lambda Beta 2.37 (8) 2.38 (27) 2.38 (35)

MGC Fraternity 2.57 (14) 2.27 (48) 2.35 (62) Averages

MGC Council Averages 2.77 (48) 2.65 (110) 2.67 (158)

*Students who have not generated a GPA are not included (i.e. – student teaching, internships, withdrawal)

Texas State University Overall Averages

All Undergraduate Student Average – 2.82 All Greek Member Average – 2.64 (2881)

All Female Undergraduate Student Average – 2.92 All Sorority Member Average – 2.92 (1699)

All Male Undergraduate Student Average – 2.70 All Fraternity Member Average – 2.45 (1182)

Texas State University

Dean of Students Office

National Pan-Hellenic Council Fall 2016 Grade Report

Sororities New Members Initiated Members Overall Chapter

Alpha Kappa Alpha Sorority, Inc. N/A (0) 3.13 (8) 3.13 (8)

Delta Sigma Theta Sorority, Inc. N/A (0) 2.98 (2) 2.98 (2)

Sigma Gamma Rho Sorority, Inc. 2.67 (3) 2.93 (4) 2.82 (7)

Zeta Phi Beta Sorority, Inc. N/A (0) 2.83 (7) 2.83 (7)

NPHC Sorority Averages 2.67 (3) 2.97 (21) 2.94 (24)

Fraternities New Members Initiated Members Overall Chapter

Alpha Phi Alpha Fraternity, Inc. N/A (0) 2.13 (8) 2.13 (8)

Kappa Alpha Psi Fraternity, Inc. N/A (0) 2.12 (5) 2.12 (5)

Phi Beta Sigma Fraternity, Inc. N/A (0) 2.50 (7) 2.50 (7)

NPHC Fraternity Averages N/A (0) 2.25 (20) 2.25 (20)

NPHC Council Averages 2.67 (3) 2.66 (41) 2.64 (44)

*Students who have not generated a GPA are not included (i.e. – student teaching, internships, withdrawal)

Texas State University Overall Averages

All Undergraduate Student Average – 2.82 All Greek Member Average – 2.64 (2881)

All Female Undergraduate Student Average – 2.92 All Sorority Member Average – 2.92 (1699)

All Male Undergraduate Student Average – 2.70 All Fraternity Member Average – 2.45 (1182)

Texas State University

Dean of Students Office

Panhellenic Council Fall 2016 Grade Report

Sorority New Members Initiated Members Overall Chapter

Alpha Delta Pi 3.18 (82) 3.04 (156) 3.09 (210)

Alpha Xi Delta 2.67 (100) 2.91 (126) 2.81 (186)

Chi Omega 2.96 (79) 3.01 (151) 2.99 (204)

Delta Gamma 2.84 (82) 2.92 (137) 2.89 (195)

Delta Zeta 2.91 (95) 2.99 (136) 2.96 (196)

Gamma Phi Beta 2.70 (78) 2.77 (131) 2.74 (184)

Zeta Tau Alpha 2.88 (81) 2.97 (144) 2.95 (207)

PHC Sorority Averages 2.88 (596) 2.94 (982) 2.92 (1578)

*Students who have not generated a GPA are not included (i.e. – student teaching, internships, withdrawal)

Texas State University Overall Averages

All Undergraduate Student Average – 2.82 All Greek Member Average – 2.64 (2881)

All Female Undergraduate Student Average – 2.92 All Sorority Member Average – 2.92 (1699)

All Male Undergraduate Student Average – 2.70 All Fraternity Member Average – 2.45 (1182)

MEMORANDUM

TO: Grand Council, Alpha Sigma Phi Fraternity

CC: Gordy Heminger, President and Chief Executive Officer

FROM: Matt Humberger, Vice President & Chief Operating Officer of the Foundation & CLVEN

DATE: March 15, 2017

RE: Texas State University Chartering Recommendation

Location: San Marcos, TX Start Date: Fall 2015 Housing: While a housing solution is not a benchmark for chartering, as requested by the Grand Council, I am providing a housing summary. While several groups have some form of housing at Texas State, housing is not a pre-requisite to be successful. We have been and will continue to work with our men to find an appropriate housing solution when it becomes a priority for them.

It is the recommendation of the Fraternity Staff that the Grand Council approves the charter for the Texas State University Chapter. By approving the recommendation for the Theta Iota Provisional Chapter and adding them to the ranks of our chapters, it continues to improve the overall quality of our organization. The Provisional Chapter has achieved all benchmarks as outlined below:

Recruitment Benchmark: Group met the mutually agreed upon goal for membership . Our initial expansion resulted in 66 initiated men in fall 2015. Throughout the three semesters to follow the men have recruited 39 additional men, initiating 30 to bring their chapter total to 96 members which makes them one of the larger fraternities on campus.

Financial Benchmark: All men on the Chartering Petition have paid in full or are on an approved payment plan with at least one payment made. Group has line-item budget (through Legacy Financial) . All the men have paid in full or are on an approved payment plan. The Provisional Chapter supplied their detailed line-item budget of over $58,000, through Legacy Financial, which includes fixed expenses, spring formal, brotherhood retreats, recruitment activities and funds for putting on their chartering banquet as well as participate in other organizations philanthropy events. The provisional chapter charges $650 in dues per semester and has budgeted for an annual surplus of about 5% with a collection rate of 88%.

Operations Benchmark: Group has weekly meeting with minutes distributed; Prudential Board meets weekly; Officers reported online; Constitution and Bylaws created that is consistent with the Model Constitution and Bylaws . The Theta Iota Provisional Chapter has weekly chapter meetings the same night each week and the minutes from these meetings are taken and distributed via email. The Prudential Board meets individually, on a separate night and Prudential Board minutes are also accessible for the entire group. The provisional chapter has a detailed Constitution and Bylaws that was adapted from the Model Constitution and Bylaws and reviewed by Fraternity staff.

Membership Education: All members have participated in the Alpha Sigma Phi Membership Education Program . The Membership Education Director has reported that all members have completed the new member education program and are starting to participate in the next phase of education, respectively.

Service: Group has done at least one Community Service project with at least 50% of the group participating in the project. . The Theta Iota Provisional Chapter participated in Bobcat Build on April 2, 2016, which is a university sponsored community service event that over 4,5000 students participate in. The men spent the day painting a house in San Marcos to help beautify the campus and greater San Marcos area. The men have also volunteered at Travis Elementary School several times over the holidays helping put on successful Halloween events and holiday toy drives. Finally, the brothers volunteered at the Austin Marathon a few weeks ago, working a water station and cheering on the runners.

Philanthropy: Group has done at least one Philanthropic event to raise money for charity . The Theta Iota Provisional Chapter hosted a Lip Sync on February 26, 2016 raising over $1,000 to benefit Homes for our Troops. The men are planning to raise $3,000 this year in their Lip Sync battle, set to take place in early April.

Social/Intramurals: Group has done at least one Social Event with a sorority or participated in at least one Intramural Event . The Theta Iota Provisional Chapter has participated in intramural basketball, soccer, flag football and softball over the last year – making the playoffs in all four but never taking home the championship trophy. The men have also hosted several social events with Delta Gamma, Alpha Xi Delta and Gamma Phi Beta to name a few.

Scholarship: Group will have at least a minimum GPA of 2.70 the term immediately prior to Chartering. Based on the all- Men’s GPA, all-Fraternity GPA, IFC Standards and/or University standards, the minimum GPA benchmark may be increased. . The men of the Theta Iota provisional chapter had a cumulative 2.51 GPA in fall 2016 which a significant increase from the previous term and is above the all IFC average.

Institution Relations: Group attends IFC/Greek Council regularly and has secured a positive, written recommendation from the Fraternity/Sorority Life Advisor (please include letter of recommendation) . Attached

Chapter Council: Group recruits a Parent/Family member and Faculty Advisor to serve on the Chapter Council and both are entered online. . Grand Chapter Advisor: Ronald Carman . Faculty Advisor: Elena Adams . Parent/Family Member: Mona Johnson

Communications: Group has an active social media presence Provide link to social media: . Active Twitter Account: @AlphaSig_TXST . Active Instagram Account: @TxStateAlphaSig . Active Facebook Fan Page: Alpha Sigma Phi - Texas State University Facebook Fan Page

Standards: Group has a fully functioning/utilized Standards Board . The Provisional Chapter has a fully functioning Standards Board chaired by the Sergeant @ Arms. The board also consists of the Marshal and five other brothers who were chosen to represent a diverse cross section of the brotherhood. Any member can report an incident to the Prudential Board who writes a report to issue to the Sergeant at Arms for the hearing. All components of the hearing procedures that Theta Iota uses were taken from the training provided at Better Man Weekend and through the online resources and support from national staff. The provisional chapter has handled several minor hearings throughout the last year but their focus

remains on educational sanctions rather than financial as they believe the brothers will improve through the experiences.

Goals: Group creates a one-year strategic plan with Ends and specific S.M.A.R.T. goals to reach end results (please include plan with SMART goals) . The Provisional chapter has established specific goals for five specific areas including recruitment, service & philanthropy, brotherhood retention, alumni relations, reputation on campus and academics. Some of the goals include being an example fraternity on campus and follow property risk management policies, raise their GPA to 2.8 by the end of the 2017-2018 academic year, execute senior service in April and every semester thereafter, create an Alumni Association, retain 90% of members through graduation, surpass the per person service hours goal provided by the Annual Report and recruitment 30 new members in the 2017-2018 academic year. The men have several tactics within each goal and a timeline and accountability partner to ensure that the goals can be accomplished.

Membership Enrichment: The Provisional Chapter hosts one event that focuses on member enrichment as outlined on the national website. Please describe the event in detail. . The Theta Iota Provisional Chapter hosted a tenured professional who did a resume workshop for the brothers. Along with the workshop he provided tips on making professional social media accounts that could be attractive to future employers.

Leadership: The Provisional Chapter leadership attends Academy of Leadership, the Better Man Weekend and Elevate/Grand Chapter. . The Provisional Chapter attended Grand Chapter 2016 with the required officers in their entirety and attended Better Man Weekend with all the required officers in 2017.