HES 331 28th August 2007 Ballymoney Borough Council Health & Environmental Services Committee Meeting No 331 - 28th August 2007 Table of Contents 331.1 Minutes – Meeting No 331 – 26th June 2007 Approved Matters Arising 1.1 Street Litter Bins (330.42) 1.2 Adoption of Minutes 331.2 Landfill Allowance Scheme (NI) Regulations Recommend that council transfer 2004 Scheme Year 2006-07 – Draft its surplus ‘landfill allowance’ to Reconciliation Coleraine Borough Council 331.3 Consultancy Support Recommend that the contract for Assisting the Southern Waste Management Partnership & the North West Region Waste Management Group be awarded to RPS Consulting Engineers 331.4 Vehicle Tenders Recommend acceptance of lowest tenders for the supply of 2 Mechanical Road Sweepers and a Rear End Skip Loader 331.5 Air Quality Monitoring Station, Alexandra Recommend that Mayor and Chief Avenue, Ballymoney Executive sign the lease on behalf of Council and that the premium of £100.00 be paid 331.6 Local Air quality Management Progress Report Recommend Council note the 2007 conclusion of the report 331.7 Water (NI) Order 1999 – Effluent Consent Recommend that the applications Applications are noted 331.8 Food Complaint – Blue Plastic in Sausages Recommend no further action be taken 331.9 Petroleum (Regulation) Acts (NI) 1929 & 1937 Recommend renewal of licenses as Petroleum Spirit License (Renewals) detailed 331.10 Certificate of Fitness – the Private Tenancies Recommend Council grant (NI) Order 2006 Article 36 (4) Certificate of Fitness as detailed 331.11 Enforcement Policy Recommend adoption of revised Enforcement Policy 331.12 Local Government (Misc Provisions) (NI) Order Recommend renewal of licenses 1985 – License Application (Full) (Renewal) 331.13 Article 115 – Application for the Renewal of an Recommend renewal of permit Amusement Permit JM/JMcP 1 HES 331 28th August 2007 APPENDIX 2 331.14 Contingency Planning for Epizootic Disease Recommend Council indicate its level of commitment commensurate with its need to keep its own services fully operational 331.15 Building Control Applications Recommend these be noted 331.16 Erection of Street Nameplate in a Language Deferred for one month other than English 331.17 Municipal Waste Returns For information 331.18 Nilas Working Group Recommend that membership of NILAS Working Group be reviewed at the Councils meeting on 3rd September 331.19 For Information to 331.34 331.35 Timing of Meetings Consultation be undertaken with Members and Chief Executive JM/JMcP 2 HES 331 28th August 2007 APPENDIX 2 BALLYMONEY BOROUGH COUNCIL Minutes of Health & Environmental Services Committee Meeting No 331 held in the Council Chamber, Riada House, Ballymoney on Tuesday 28th August 2007 at 2.00 pm. IN THE CHAIR Councillor Robinson PRESENT Aldermen F Campbell H Connolly, Deputy Mayor Councillors J Finlay, Mayor B Kennedy M McCamphill A Patterson I Stevenson APOLOGIES None IN ATTENDANCE Director of Borough Services Committee Clerk 331.1 MINUTES MEETING NO 331 – 26TH JUNE 2007 Matters Arising: 1.1 Street Litter Bins (330.42) Councillor Robinson reminded Members that arising from discussion at the June Committee meeting it was necessary to decide whether Council ought to purchase a ‘prestige type’ litter bin to be placed on certain town centre streets. In the ensuing discussion Members commented, as did the Director of Borough Services on various issues including type of bin, number that might be needed, approximate unit costs, specification issues, the procurement process and the type of bin already purchased. It was suggested by the Director that as this purchase was being made out of Council reserves that those already acquired be installed throughout the town and their performance then monitored as this would give valuable information as to whether or not another type of litter bin was required. This was agreed. * Councillor McCamphill arrived at 2.10 pm. JM/JMcP 3 HES 331 28th August 2007 APPENDIX 2 It was proposed by Alderman Campbell, seconded by Councillor Patterson and AGREED: that the litter bins already acquired be installed throughout the town and their performance monitored. 1.2 Adoption of Minutes It was proposed by Alderman Connolly, seconded by Councillor Stevenson and AGREED: that the minutes of Meeting No 330 – 26th June 2007, as circulated, be confirmed as a correct record. ENVIRONMENTAL SERVICES 331.2 THE LANDFILL ALLOWANCE SCHEME (NI) REGULATIONS 2004 SCHEME YEAR 2006-2007 – DRAFT RECONCILIATION Correspondence dated 10th August 2007 has been received from EHS NILAS Monitoring Team advising – “The total amount of BMW sent to landfill by Ballymoney Borough Council, for the scheme year 2006/07, was 8766 tonnes equating to 80.5% utilization of the allocated allowances for the Scheme year.” Council is asked to note this achievement. Coleraine Borough Council has enquired about the possibility of transfer of part of this Councils surplus ‘landfill allowance’ to cover its shortfall of 1,830 tonnes for 2006/07. IT IS RECOMMENDED that this be done. At the request of Alderman Campbell, the Director advised Members that landfill allowances have no monetary value in Northern Ireland, which is different to the mainland where such allowances may be traded, nor can they be carried forward. It was proposed by Alderman Campbell, seconded by Councillor Stevenson and AGREED: to recommend that Council transfer its surplus ‘landfill allowance’ to Coleraine Borough Council. * Alderman Connolly left the meeting at 2.30 pm. 331.3 CONSULTANCY SUPPORT JM/JMcP 4 HES 331 28th August 2007 APPENDIX 2 The Southern Waste Management Partnership (SWaMP) and the North West Region Waste Management Group (NWRWMG) in conjunction with the Programme Delivery Support Unit initiated a tender process in order to appoint one consultancy from the SWaMP: NWRWMG Waste Related Services Framework to assist the two Waste Management Groups in procuring a short-term residual waste treatment contract. A copy of the tender report was circulated to members. IT IS RECOMMENDED that the contract for “Assisting the Southern Waste Management Partnership (SWaMP) and the North West Region Waste Management Group (NWRWMG) in procuring a short-term residual waste contract” be awarded to RPS Consulting Engineers. It was proposed by Alderman Campbell, seconded by Councillor Stevenson and AGREED: to recommend to Council that the contract for “Assisting the Southern Waste Management Partnership (SWaMP) and the North West Region Waste Management Group (NWRWMG) in procuring a short-term residual waste contract” be awarded to RPS Consulting Engineers. * Councillor Kennedy arrived at 2.35 331.4 VEHICLE TENDERS In accordance with European/National procurement legislation fixed price tenders were sought for the supply and delivery of 1 no. 3.5t GVW Mechanical Road Sweeper, 1 no. 7.5t GVW Mechanical Road Sweeper and 1 no. 32t GVW Rear End Skip Loader by 12.00 noon, Tuesday 14th August 2007. The tenders received were opened by the Committee Chair and Director of Borough Services on 16th August 2007 and a schedule detailing the tenderers and products offered is to be found as Appendix 1 to this report. The Director advised that the tenders received in respect of the three vehicles sought by Council had been evaluated and he took Members through the tender evaluation report also to be found as Appendix 1. The Director advised that in each instance it was recommended that the lowest tender in each case, as undernoted, be accepted – 1 no. 3.5t GVW Mechanical Road Sweeper IT IS RECOMMENDED that the Borough Council accept the tender from McCreath Taylor (N.I.) Limited in the sum of £60,050 for a Scarab Minor (Euro 4) Hydrostatic sweeper. 1 no. 7.5t GVW Mechanical Road Sweeper IT IS RECOMMENDED that the Borough Council accept the tender from SP Plant in the sum of £71,515 for a DAF FALF45 (Euro 4) chassis fitted with a Johnston VT550 body. 1 no. 32t GVW Rear End Skip Loader JM/JMcP 5 HES 331 28th August 2007 APPENDIX 2 IT IS RECOMMNDED that the Borough Council accept the tender from Castlereagh Motors Limited in the sum of £106,110 for an Iveco Trakker (Euro 5) chassis fitted with a Farid Super Titan body. * Councillor Finlay arrived at 2.40 pm It was proposed by Councillor Kennedy, seconded by Councillor McCamphill and AGREED: to recommend that Council accept in each case the lowest tenders received (as detailed above) for a 3.5t GWV Mechanical Road Sweeper, a 7.5t GWV Mechanical Road Sweeper and a 32t GWV Rear End Skip Loader. ENVIRONMENTAL PROTECTION 331.5 AIR QUALITY MONITORING STATION, ALEXANDRA AVENUE, BALLYMONEY Further to Committee item 322.4 (October 2006) Members will recall agreeing to the revised valuation of lands tabled by the Northern Ireland Housing Executive at £100.00. Council Solicitors have now received an amended lease reflecting the revised valuation and consider it to be in order. IT IS RECOMMENDED that the Mayor and Chief Executive sign the lease on behalf of the Council, having previously accepted the terms of the lease (Committee Minute 322.4 refers) to ensure the continuance of the operation of the Air Quality Monitoring Station, and further pay the one off premium of £100.00. It was proposed by Councillor Stevenson, seconded by Councillor Patterson and AGREED: to recommend that the Mayor and Chief Executive sign the lease on behalf of the Council, as detailed above, and pay the one-off premium of £100.00. 331.6 LOCAL AIR QUALITY MANAGEMENT PROGRESS REPORT 2007 Ballymoney Borough Council is under a statutory obligation to review and assess air quality from time to time. This is known as local air quality management (LAQM). The Council has already completed the first round of review and assessment of local air quality in April 2001 and is now undertaking the second round. A phased approach is used to review and assess air quality.