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(Public Pack)Agenda Document for Overview and Scrutiny Committee

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(Public Pack)Agenda Document for Overview and Scrutiny Committee Please reply to: Contact: Gillian Scott Service: Committee Services Direct line: 01784 444243 E-mail: [email protected] Date: 14 September 2020 Notice of meeting Overview and Scrutiny Committee Date: Tuesday, 29 September 2020 Time: 6.00 pm Place: Skype Video Conference call To: Members of the Overview and Scrutiny Committee Councillors: V.J. Leighton (Chairman) R.D. Dunn I.T.E. Harvey O. Rybinski (Vice-Chairman) T. Fidler N. Islam C.L. Barratt N.J. Gething T. Lagden J.H.J. Doerfel M. Gibson L. E. Nichols J.T.F. Doran A.C. Harman D. Saliagopoulos Councillors are reminded to notify Committee Services of any Gifts and Hospitality offered to you since the last Council meeting so that these may be entered in the Gifts and Hospitality Declaration book. Spelthorne Borough Council, Council Offices, Knowle Green Staines-upon-Thames TW18 1XB www.spelthorne.gov.uk [email protected] Telephone 01784 451499 2 AGENDA Description Lead Timings Page Number. 1. Apologies To receive any apologies for non- Chairman 6.00pm attendance. 2. Minutes To confirm the minutes of the meeting held Chairman 7 - 14 on 7 July 2020 and the extraordinary meeting held on 22 September 2020 (to follow) as correct records. 3. Disclosures of Interest To receive any disclosures of interest from Chairman councillors in accordance with the Council’s Code of Conduct for members. 4. Call-in of Cabinet decisions No Cabinet decisions have been called in. 5. Cabinet Forward Plan A copy of the latest Forward Plan is Terry Collier 15 - 22 attached. If any members of the Committee have any issues they want to raise in relation to the Cabinet Forward Plan, please inform Terry Collier, Deputy Chief Executive, 24 hours in advance of the meeting with reasons for the request. 6. Asset Management Plan To note the proposed Asset Management Heather 6.05pm 23 - 94 Plan for the period 2020 to 2025 which is to Morgan/ Cllr be considered by Cabinet at its meeting on Boughtflower 23 September 2020. 7. Annual Asset Investment Report To note the Annual Investment Report 2020 Heather 6.35pm 95 - 136 which will be considered by Cabinet at its Morgan/ Cllr meeting on 23 September 2020. Boughtflower Description Lead Timings Page Number. 8. Overview and Scrutiny Statutory Guidance To consider a report on the new statutory Terry Collier 7.05pm 137 - 174 guidance on Overview and Scrutiny. Members who sat on the Committee in the previous municipal year will recall that the Committee considered this report at its January 2020 meeting and agreed to consider suggestions for tangible actions at a future meeting. 9. Capital Monitoring Q1 (April to June) To note the Capital spend for the period Grant Miles 7.20pm 175 - 182 ending June 2020. /Cllr Buttar 10. Revenue Monitoring Q1 (April to June) To note the Revenue spend for the period Grant Miles 7.35pm 183 - 206 ending June 2020. /Cllr Buttar 11. Updates from Task Groups To receive verbal updates on the work of the Chairman 7.50pm Overview and Scrutiny Task Groups where relevant. (The Task Groups set up by Overview and Scrutiny Committee are: Climate Change, Clean Streets and End of Life Celebration Centre.) 12. Work Programme To consider the Committee’s draft work Chairman 8.00pm To Follow programme for the remainder of the Municipal year. 13. Change of Meeting date To agree to change the scheduled meeting Chairman 8.05pm date of 10 November 2020 to 3 November 2020. This will provide the Committee with the opportunity to consider any Cabinet reports in advance of their consideration at Cabinet on 4 November 2020. 3 Description Lead Timings Page Number. 14. Corporate Project Management To note an update report on the Sandy 8.10pm 207 - 274 management of corporate projects. Muirhead / Cllr Noble To receive a confidential presentation from Nick the Property Development Manager on the Cummings / management of commercial asset projects. Cllr McIlroy This presentation is likely to contain exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority. 15. Exempt Business To move the exclusion of the Press/Public for the following item, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006. 16. Investment sinking fund scenario planning To receive an exempt report on the Council’s Jeremy 8.40pm To Follow investment sinking fund scenario planning. Gidman / Cllr Buttar Reason for Exemption This report is likely to contain exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) 4 Description Lead Timings Page Number. (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because disclosure to the public would prejudice the financial position of the authority. 5 This page is intentionally left blank Agenda Item 2 Minutes of the Overview and Scrutiny Committee 7 July 2020 Present: Councillors: C.L. Barratt N.J. Gething T. Lagden J.H.J. Doerfel M. Gibson V.J. Leighton J.T.F. Doran A.C. Harman L. E. Nichols R.D. Dunn I.T.E. Harvey O. Rybinski T. Fidler N. Islam D. Saliagopoulos In attendance: Councillors M. Attewell, C. Barnard, R. Barratt, C. Bateson, S. Buttar, R. Chandler, S. Dunn, K. Grant, J. McIlroy, A. Mitchell, B. Noble, J. Sexton, R.W. Sider BEM and R.A. Smith-Ainsley. 118/20 Appointment of Chairman It was proposed by Councillor L. Nichols and seconded by Councillor S. Dunn that Councillor T. Fidler be appointed Chairman of the Overview and Scrutiny Committee for the municipal year 2020-21. It was proposed by Councillor N. Gething and seconded by Councillor M. Gibson that Councillor V.J. Leighton be appointed Chairman of the Overview and Scrutiny Committee for the municipal year 2020-21. Resolved that Councillor V.J. Leighton be appointed Chairman of the Overview and Scrutiny Committee for the municipal year 2020/21. 119/20 Minutes The minutes of the meeting held on 21 January 2020 were approved as a correct record. 120/20 Appointment of Vice Chairman It was proposed by Councillor V.J. Leighton and seconded by Councillor I. Harvey that Councillor O. Rybinski be appointed Vice-Chairman of the Overview and Scrutiny Committee for the municipal year 2020-21. It was proposed by Councillor R. Dunn and seconded by Councillor L. Nichols that Councillor T. Fidler be appointed Vice-Chairman of the Overview and Scrutiny Committee for the municipal year 2020-21. Page 7 Overview and Scrutiny Committee, 7 July 2020 - continued Resolved that Councillor O. Rybinski be appointed Vice-Chairman of the Overview and Scrutiny Committee for the municipal year 2020/21. 121/20 Disclosures of Interest There were none. 122/20 Call-in of Cabinet decisions No Cabinet decisions had been called in. 123/20 Role of Overview and Scrutiny The Committee had been provided with two documents from the Constitution for reference: Part 3(f) Terms of Reference and Part 5(b) Overview and Scrutiny Procedure Rules. The Chairman confirmed that there should be opportunities in the coming year for the Committee to undertake all its functions as set out in the terms of reference which included at paragraph 2a) To assist the Council and the Cabinet on policy issues generally including the initiation and development of new policies and strategies. Members of the Committee were concerned that the statutory 5 days’ notice for the agenda papers gave them insufficient time to consider the issues raised before the meeting. The Committee requested that consideration was given to their receiving documentation 10 working days before the meeting date where practicable. In addition to providing sufficient time to consider the issues, this would enable them to notify officers of questions on the items in advance of the meeting. The Chairman agreed to liaise with the Deputy Chief Executive on the practicalities of adopting this approach and report back to the Committee in advance of the next meeting. 124/20 Provisional Revenue Outturn Report 2019/20 The Chief Finance Officer outlined the report on the 2019/20 provisional revenue outturn and responded to Committee members’ queries. A Member requested information on previous year’s staffing recharges to KGE and information on how these had changed, in future reports, so that the Committee could better understand how KGE had affected costs of the Council. The Committee queried the apparent difference in the treatment of carry forwards relating to software. The Chief Finance Officer offered to provide a written response on the matter. Resolved to: 1. note the 2019/20 provisional revenue outturn and the carry forwards totalling £204,200. 2 Page 8 Overview and Scrutiny Committee, 7 July 2020 - continued 2.
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