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The Role of Ministries in the Policy System: Policy Development, Monitoring and Evaluation

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The Role of Ministries in the Policy System: Policy Development, Monitoring and Evaluation SIGMA Papers No. 39 The Role of Ministries in the Policy System: Policy OECD Development, Monitoring and Evaluation https://dx.doi.org/10.1787/5kml60qkg9g7-en Unclassified GOV/SIGMA(2007)3 Organisation de Coopération et de Développement Economiques Organisation for Economic Co-operation and Development 21-Mar-2007 ___________________________________________________________________________________________ English - Or. English PUBLIC GOVERNANCE AND TERRITORIAL DEVELOPMENT DIRECTORATE Unclassified GOV/SIGMA(2007)3 SIGMA - A JOINT INITIATIVE OF THE OECD AND THE EUROPEAN UNION, PRINCIPALLY FINANCED BY THE EU THE ROLE OF MINISTRIES IN THE POLICY SYSTEM: POLICY DEVELOPMENT, MONITORING AND EVALUATION SIGMA PAPER NO. 39 This publication is based on a Sigma paper and on reports by EU Member States prepared in 2005 at the request of several new Member States. The original paper and some Member State reports were then used as background documentation for a Sigma workshop for countries in the CARDS region on the role of ministries in policy systems, held in November 2005. This revised version of the paper, prepared after the workshop, includes as an annex a summary of insights from EU Member States as well as comparative information concerning the CARDS region, which was gathered during the workshop on the basis of a questionnaire. This publication presents the steps in the policy process and offers a framework for assessing and developing the role of ministries in the policy process, as well as insights on how the policy process is currently organised in Western Balkan countries. Its contents complement the information provided in a previous Sigma paper, which had emphasised the structure and work of the government secretariat. For further information please contact Ms. Anke Freibert, Sigma; Tel: (33 1) 45 24 13 99 - Email: [email protected] English - Or. English JT03224116 Document complet disponible sur OLIS dans son format d'origine Complete document available on OLIS in its original format GOV/SIGMA(2007)3 SIGMA Support for Improvement in Governance and Management A joint initiative of the OECD and the European Union, principally financed by the EU THE ROLE OF MINISTRIES IN THE POLICY SYSTEM: POLICY DEVELOPMENT, MONITORING AND EVALUATION SIGMA PAPER NO. 39 Prepared for Sigma by Michal Ben-Gera This document has been produced with the financial assistance of the European Union. The views expressed herein are those of the author and can in no way be taken to reflect the official opinion of the European Union, and do not necessarily reflect the views of the OECD and its member countries or of the beneficiary countries participating in the Sigma Programme. 2 GOV/SIGMA(2007)3 THE SIGMA PROGRAMME The Sigma Programme — Support for Improvement in Governance and Management — is a joint initiative of the Organisation for Economic Co-operation and Development (OECD) and the European Union, principally financed by the EU. Working in partnership with beneficiary countries, Sigma supports good governance by: • Assessing reform progress and identifying priorities against baselines that reflect good European practice and existing EU legislation (the acquis communautaire) • Assisting decision-makers and administrations in setting up organisations and procedures to meet European standards and good practice • Facilitating donor assistance from within and outside Europe by helping to design projects, ensuring preconditions and supporting implementation. In 2007 Sigma is working with the following partner countries: • New EU Member States — Bulgaria and Romania • EU candidate countries — Croatia, the former Yugoslav Republic of Macedonia and Turkey • Western Balkan countries — Albania, Bosnia and Herzegovina (State, Federation of BIH, and Republika Srpska), Montenegro, Serbia and Kosovo (governed since June 1999 by the UN Interim Administration Mission in Kosovo – UNMIK) • Ukraine (activities financed by Sweden and the UK). The Sigma Programme supports reform efforts of partner countries in the following areas: • Legal and administrative frameworks, civil service and justice; public integrity systems • Public internal financial control, external audit, anti-fraud, and management of EU funds • Public expenditure management, budget and treasury systems • Public procurement • Policy-making and co-ordination • Better regulation. For further information on Sigma, consult our website: http://www.sigmaweb.org Copyright OECD, 2007 Application for permission to reproduce or translate all or part of this material should be made to: Head of Publications Service, OECD, 2 rue André Pascal, 75775 Paris Cedex 16, France. 3 GOV/SIGMA(2007)3 FOREWORD Western Balkan countries, driven by the requirements of the Stabilisation and Association process and the prospect of EU accession, are striving to improve their policy-making capacities, especially at the level of ministries. The capacity of line ministries, in Western Balkan countries and in some new Member States, to develop policy options, carry out policy analysis, monitor policy implementation and evaluate policies is often rather weak. This publication is based on a Sigma paper and on reports by EU Member States prepared in 2005 at the request of several new Member States. The original paper and some Member State reports were then used as background documentation for a Sigma workshop for countries in the CARDS region on the role of ministries in policy systems, held in November 2005. This revised version of the paper, prepared after the workshop, includes as an annex a summary of insights from EU Member States as well as comparative information concerning the CARDS region, which was gathered during the workshop on the basis of a questionnaire. This publication presents the steps in the policy process and offers a framework for assessing and developing the role of ministries in the policy process, as well as insights on how the policy process is currently organised in Western Balkan countries. Its contents complement the information provided in a previous Sigma paper, which had emphasised the structure and work of the government secretariat. The target audience for this publication is primarily government offices/secretariats and ministries of countries in the CARDS region, but the publication could prove useful to other transition countries currently in the process of strengthening their policy development, monitoring and evaluation capacities. All Sigma publications are available on the Sigma website. 4 GOV/SIGMA(2007)3 Table of Contents THE SIGMA PROGRAMME ........................................................................................................................... 3 FOREWORD................................................................................................................................................... 4 EXECUTIVE SUMMARY ................................................................................................................................ 6 CHAPTER 1: INTRODUCTION ...................................................................................................................... 9 CHAPTER 2: OVERVIEW OF THE POLICY PROCESS ............................................................................. 10 CHAPTER 3: THE FUNCTIONS OF MINISTRIES IN THE POLICY-MAKING PROCESS ......................... 14 3.1 Step 1: Defining the Government’s Priorities ................................................................................. 15 General Description of the Step............................................................................................................. 15 The Role of Ministries ............................................................................................................................ 15 3.2 Step 2: Annual Policy and Legislative Planning ............................................................................. 16 General Description of the Step............................................................................................................. 16 The Role of Ministries ............................................................................................................................ 17 3.3 Step 3: Preparation of Policy Proposals (including policy analysis, impact assessment, consultations with civil society).................................................................................................................. 18 General Description of the Step............................................................................................................. 18 The Role of Ministries ............................................................................................................................ 19 3.4 Step 4: Preparation of Legal Drafts ................................................................................................ 22 General Description of the Step............................................................................................................. 22 The Role of Ministries ............................................................................................................................ 22 3.5 Step 5: Inter-ministerial Consultations............................................................................................ 23 General Description of the Step............................................................................................................. 23 The Role of Ministries ...........................................................................................................................
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