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Board of Trustees of the Utah Transit Authority

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Regular Meeting of the Board of Trustees of the Utah Transit Authority Wednesday, January 29, 2020, 3:00 p.m. Utah Transit Authority Headquarters 669 West 200 South, Salt Lake City, Utah Golden Spike Conference Rooms 1. Call to Order & Opening Remarks Chair Carlton Christensen 2. Pledge of Allegiance Chair Carlton Christensen 3. Safety First Minute Sheldon Shaw 4. Public Comment Period Bob Biles 5. Consent Agenda: Chair Carlton Christensen a. Approval of January 22, 2020 Board Meeting Minutes b. Fare Contract – Amendment No. 1 to Ski Bus Pass Agreement (Alta Ski Lifts Company) c. Grant Agreement: Federal Railroad Administration Consolidated Rail Infrastructure and Safety Improvements (CRISI) Grant for FrontRunner South Positive Train Control Project 6. Agency Report Carolyn Gonot a. TIGER Grant Phase 2 Amendment 12 – Sandy Pedestrian Tunnel and Multi-Use Path at 10200 South b. UTA’s Transit Agency Safety Plan (TASP) Status 7. Quarterly Investment Report – Fourth Quarter 2019 Bob Biles 8. Resolutions a. R2020-01-04 Resolution Delegating Authority for the Monica Morton Approval of Complimentary Service 9. Contracts, Disbursements and Grants a. Contract: Future of Light Rail Study Mary DeLoretto (LTK Engineering Services, Inc.) b. Contract: Electronic Voucher (eVoucher) System Eddy Cumins Development, Testing, and Demonstration (Cambridge Systematics) Website: https://www.rideuta.com/Board-of-Trustees Live Streaming: https://www.youtube.com/results?search_query=utaride c. Pre-procurement Todd Mills i. New Vehicle Wraps for S70 Light Rail Fleet ii. New Communications System for Light Rail Fleet 10. Discussion Items a. Government Relations and Legislative Priorities Update Shule Bishop The board may make motions regarding UTA positions on legislation. b. Transit Oriented Development (TOD) 2019 Annual Paul Drake Report and Real Estate Inventory 11. Other Business Chair Carlton Christensen a. Next meeting: February 12, 2020 at 9:00 a.m. 12. Adjourn Chair Carlton Christensen Public Comment: Members of the public are invited to provide comment during the public comment period. Comment may be provided in person or online through www.rideuta.com. In order to be considerate of time and the agenda, comments are limited to 2 minutes per individual or 5 minutes for a designated spokesperson representing a group. Comments may also be sent via e-mail to [email protected]. To be distributed to the Board of Trustees prior to the meeting or be included in the meeting minutes, online or email comments must be received by 2:00 p.m. the day before the meeting. Special Accommodation: Information related to this meeting is available in alternate format upon request by contacting [email protected] or (801) 287-3536. Request for accommodations should be made at least two business days in advance of the scheduled meeting. Website: https://www.rideuta.com/Board-of-Trustees Live Streaming: https://www.youtube.com/results?search_query=utaride MEMORANDUM TO THE BOARD TO: Utah Transit Authority Board of Trustees FROM: Jana Ostler, Board Manager BOARD MEETING DATE: January 29, 2020 SUBJECT: Approval of January 22, 2020 Board Meeting Minutes AGENDA ITEM TYPE: Consent RECOMMENDATION: Approve the minutes of the January 22, 2020 Board of Trustees meeting BACKGROUND: A regular meeting of the UTA Board of Trustees was held on Wednesday, January 22, 2020 at 9:00 a.m. at UTA Headquarters. Minutes from the meeting document the actions of the Board and summarize the discussion that took place in the meeting. A full audio recording of the meeting is available on the Utah Public Notice Website and video feed is available on You Tube at https://www.youtube.com/results?search_query=utaride ATTACHMENTS: 1) 2020-01-22_BOT_Minutes_unapproved Minutes of the Meeting of the Board of Trustees of the Utah Transit Authority (UTA) held at UTA FrontLines Headquarters located at 669 West 200 South, Salt Lake City, Utah January 22, 2020 Board Members Present: Carlton Christensen, Chair Beth Holbrook Kent Millington Also attending were members of UTA staff, as well as interested citizens and members of the media. Call to Order, Opening Remarks, and Pledge of Allegiance. Chair Christensen welcomed attendees and called the meeting to order at 9:01 a.m. Following Chair Christensen’s opening remarks, the board and meeting attendees recited the Pledge of Allegiance. Safety First Minute. Chair Christensen yielded the floor to Kent Muhlestein, UTA Safety Admin - Transit System, for a brief safety message. Public Comment Period. No public comment was given. Consent Agenda. a. Approval of January 15, 2020 Board Meeting Minutes. A motion to approve the January 15, 2020 Board Meeting Minutes was made by Trustee Millington and seconded by Trustee Holbrook. The motion carried unanimously. Agency Report. Carolyn Gonot, UTA Executive Director, advised there was no agency report. Resolutions a. R2020-01-03 Resolution Authorizing the Filing of Applications with the Federal Transit Administration (FTA) for Federal Transportation Assistance Authorized by Chapter 53 of Title 49 of the United States Code and Any Other Federal Statutes Administered by the Federal Transit Administration and Authorizing the Filing of Other Grant Applications. Mary DeLoretto, UTA Acting Chief Service Development Officer, explained this resolution is a requirement of the FTA granting the executive director or designee the authority to execute grants in the FTA’s Transit Award Management System (TRAMS), as well as awards and certifications and assurances. A question from the board regarding a dollar limit on the grant application was answered by staff. A motion to approve R2020-01-03 was made by Trustee Holbrook and seconded by Trustee Millington. The motion carried unanimously, with aye votes from Trustee Millington, Chair Christensen and Trustee Holbrook. Contracts, Disbursements and Grants a. Change Order: Meadowbrook Building 8 Paint Booth Construction (Bailey Builders). Eddy Cumins, UTA Chief Operating Officer, was joined by Kyle Stockley, Manager of Vehicle Overhaul and Bus Support. Mr. Cumins reported staff is requesting approval of change orders 1-9 in the amount of $58,681.80 for additional work required; which brings the total contract amount to $225,109.80 and not $229,109.80 as mistakenly referenced in the recommendations section of the board memo. He explained during the design phase of this project Epic Engineering put together a scope of work for the project based on a visual walk through and building plans. However, once demolition was underway, some of the utility and building details did not match the building plans and they found 35+ years of overspray from the paint booth on the floor which resulted in additional modifications to the scope of work. Concluding, Mr. Cumins noted that funds for these change orders are in the current capital budget. Chair Christensen noted Ms. Gonot informed the board of the change orders on December 11, 2020 so this isn’t a surprise to them. Questions regarding whether the paint booth is finished and how staff is painting in the interim were posed by the board and answered by staff. A motion to approve the change orders was made by Trustee Millington and seconded by Trustee Holbrook. The motion carried unanimously. Discussion Items a. UTA Continuous Improvement (CI) 2019 Outcomes. Alisha Garrett, UTA Sr. Manager of Culture and Talent Development excused Kim Ulibarri, UTA Chief of People, for her absence from the meeting. Trustee Millington thanked Ms. Garrett for the efforts, dedication, professionalism and activities of the CI team. Ms. Garrett reminded the board that continuous improvement is one of UTA’s values and provided a description of the term. She overviewed the creation of the team, program evolution, structure, mission and vision, work they perform, and certification process. She also touched on stats and accomplishment of the 2019 team, including examples and details of a few projects, lessons learned, results, and team accomplishments. Questions regarding how someone becomes an advocate, how individuals get information to their team, where hand sanitizer is located on the FrontRunner trains and whether the team measures the cost savings of their projects were posed by the board and answered by staff. b. Government Relations and Legislative Priorities Update. Shule Bishop, UTA Government Relations Director, noted with the upcoming Legislative Session bill files continue to be numbered and obtain language. He reported Michelle Larsen has combed through the bills and will continue to monitor, respond, and prepare research on legislation. He advised tax reforms continue to be a hot topic and may remain so throughout the session. Staff is watching Representative Stephan Handy’s bill to change requirements for background checks associated with employment eligibility. Mr. Bishop also noted that UTA’s 50 Year Celebration event will be big during the session. Concluding, he promised to keep the board informed should a position need to be taken for/against any legislation. The board asked about the tax referendum process, deadlines for submission to the county elections offices, signature validations, and certification process prior to submission to the Lieutenant Governor’s office. Other Business. Next Meeting. The next meeting of the board will be on Wednesday, January 29, 2020 at 9:00 a.m. Adjournment. The meeting was adjourned at 9:46 a.m. by motion. Transcribed by Angie Olsen Executive Assistant to the Board Utah Transit Authority [email protected] 801.287.2581 This document is not intended to serve as a full transcript as additional discussion may have taken place; please refer to the meeting materials, audio, or video located at https://www.utah.gov/pmn/sitemap/notice/583042.html for entire content. This document along with the digital recording constitute the official minutes of this meeting. MEMORANDUM TO THE BOARD TO: Utah Transit Authority Board of Trustees THROUGH: Carolyn Gonot, Executive Director FROM: Robert Biles, Chief Financial Officer PRESENTER(S): Monica Morton, Fares Director BOARD MEETING DATE: January 29, 2020 SUBJECT: Fare Contract- Amendment No.
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