Product Brief

Intacct Financials & volumes of data for customers, vendors, items, beginning Intacct Financials and Accounting includes Intacct , balances, journal entries and . Intacct , Intacct , Intacct After you create your company in Management and Intacct Expense Management. Intacct General Ledger, you can create your with a Intacct General Ledger single click. If you don’t have a chart of accounts, Intacct and our partners Intacct General Ledger is the cornerstone your account hierarchy structures and provide many industry-specific best of the Intacct Financial Management giving you extensive financial reporting practice templates to choose from. system and provides the foundation to ‘out of the box’. It’s easy to convert help you better plan, , report and your existing system to Intacct General If you manage multiple business entities, analyze your business — on your terms. Ledger with comprehensive import tools you can copy the financial setup from Intacct General Ledger streamlines for your current financial applications or one company to another. You can data entry, accelerates your financial for information you have in spreadsheets even use Intacct for performance close through automation, increases or text files. You can quickly upload large management by combining and the accuracy of financial reporting and reduces the burden of compliance. Intacct General Ledger supports legal, managerial and statistical accounting and reporting and provides real-time ledgers for GAAP, FASB, IASB, IFRS and tax compliance. Intacct adds robust multi-currency capabilities plus support for multiple business entities, including separate financial closes and real-time financial .

Start Fast with QuickStart Financials™ Intacct QuickStart Financials™ includes pre-packaged, best practice charts of accounts, dashboards and reports that let you easily map your existing charts of accounts to the Intacct General Ledger, automatically creating all of Intacct General Ledger lets you view key financial and operational metrics for a comprehensive view of your business. analyzing financial and operational support in native base currencies with Accelerate Your Financial Close information (such as number of multiple user-selectable consolidation Intacct General Ledger allows you sales reps, occupancy rates or cycle currencies for financial reports and key to process your monthly close more time), giving you a very powerful performance indicators. efficiently than ever. You can open business management tool that and close periods for multiple entities, leverages your financial data. You or manage a separate close for each can create and maintain any number Streamline Data Entry entity. You can also open and close of journals and adjusting journals, Today’s financial organizations need multiple periods to gain additional including statistical journals and their access to the latest operational efficiency. If your business crosses adjusting counterparts. information. Intacct General Ledger time zones or geographies, closing the reflects real-time transactions as they financial records for each business post regardless of where your users are entity separately is a critical part of Flexibly Define Your Business physically located or what applications consolidating your financial results Structure your users are using to enter their data. across time and distance. Intacct General Ledger enables you to Intacct General Ledger lets you create define, plan and manage financial and simple transaction templates so non- operational information according to accounting users can enter general Visibility into Supporting your business requirements. Define ledger transactions without navigating Documents and Performance unlimited ledgers, account groups and the intricacies of account numbers, Management both financial and statistical accounts departments and locations. And, Intacct Beyond superior financial management according to your organizational excels at getting external data into the capabilities and control, Intacct General and reporting needs. Easily access system automatically and in real-time by Ledger also delivers unmatched information about trends, define key providing many open integration options. visibility into the business documents business metrics, then compare and Intacct and our partners provide pre-built that support each financial transaction. drill down using dimensions you define, integration between many applications, Easily attach supporting documents analyzing actual performance versus or you can synchronize your data and (digital files which are often a goals in real-time. Gain global visibility transactions from your other cloud, on- scanned copy of a signed agreement with multi-entity and multi-currency premises and custom applications. or an electronic copy of a business document), to each transaction. This digital document file system gives you complete visibility into each transaction and supports accounting judgments, such as recognition, with the documents that explain the judgment.

Intacct General Ledger also supports both financial and non-financial accounts, which enables businesses to manage not just fiscal but operational performance. Intacct lets you go beyond financial measures to include calculations such as average revenue per employee, , average room capacity and product utilization. The real key performance indicators for your

You can easily view comparative data and drill through for transaction details. business are often a combination of financial and operational measurements, for comparison and evaluation. You can can safeguard your financial data by and Intacct General Ledger makes it easily compare budget to actual spending function and by region, for example easy to track the right information at for multiple accounts or organizations. you can prevent users in the United the right level and to report on the right Kingdom from editing financial results indicators in real time. Budgets apply to both financial and for US-based locations. Balances and non-financial accounts. You may budget checks are put in place to prevent out- dollars for financial measurements of-balance journal entries to ensure Comply with Regulations such as revenue, and budget values for accurate . and Standards operations accounts such as employee Intacct General Ledger is GAAP, count. Within Intacct General Ledger, Sarbanes-Oxley, FASB, IASB and you can create budgets for reporting Key Features IFRS compliant and is delivered over periods based on a dollar (budgeted) • QuickStart Financials for rapid setup the Internet via the Cloud. Intacct amount, actuals (prior period actual • Built in performance management General Ledger delivers double-entry activity) or operational information accounting, true closing of the books, such as headcount data. You can create • Multiple GL dimensions for more customizable and adjusting journals, budgets manually by account, or by accurate and customized reporting multiple hierarchical departments and importing budget spreadsheets. You • Easily set up user-defined journals, locations and unlimited customizable can have budgets at any level of detail adjusting journals and recurring financial reporting. you choose to manage against, from journal entries company-wide to specific GL accounts. • Support (13) 4-week accounting periods

• Choose cash or accrual-based Powerful Budgeting accounting Intacct General Ledger provides very Increase Internal Control powerful budgeting capabilities and Intacct General Ledger provides • Post data real time, no matter tools for creating and revising budgets. granular permissions and control, where or who enters it Once you create a budget, you can enabling the highest level of data • Unlimited transactions and history include your budget in financial reports integrity and access control. You • Simple templates allow non-accounting users to safely post to GL • Attach any type of digital supporting documents to transactions • Comprehensive budgeting by GL account, by department , by location or by any other business characteristics • Sophisticated multi-currency functionality • Keep books open indefinitely, or close them at the end of any period • Full SOA, Web and XML services support for importing and exporting GL transactions • Enforce controls for compliance with today’s regulated environments

Intacct General Ledger streamlines accounting processes for accuracy and control. Intacct accounts receivable

Intacct Accounts Receivable is a directly from sales fulfillment, and you Easily Manage Deposits comprehensive solution for managing can attach documentation directly to and Payments your complete customer payment cycle. transactions when you need backup Intacct Accounts Receivable makes it With Intacct Accounts Receivable, you information. You can easily email easy to manage customer payments can manage your cash collection and invoices, shortening the collection and bank deposits. When you receive key customers, and efficiently collect process. Payment methods include payments, you can place the funds into and process payments — cash, checks, check, cash, charge card or funds an undeposited funds account to deposit credit cards and banking transfers. transfer. You can receive advance later. You can make a quick deposit Intacct Accounts Receivable saves time payments at any time, and can apply the to attribute a payment to a customer by making it easy to set up and generate payment to an invoice similar to other generally, rather than to a specific recurring invoices. It is easy to create account adjustments. And, a fast batch invoice sent to that customer. You can and print or email invoices, receive and entry mode enables easy after-the-fact manage non-invoiced deposits as well, apply regular and advance payments, bulk invoice entry. such as over-the-counter register sales apply penalties and adjust accounts, that are not tracked back to individual make deposits and deliver statements. Intacct Accounts Receivable is customers or transactions. integrated with PayPal’s Merchant Services and with Authorize.net for Get Paid Quickly credit card processing, which simplifies Take Control of Your Intacct Accounts Receivable helps the process of receiving payments Accounts Receivables you collect from your customers by and supports recurring bills and Intacct Accounts Receivable retains streamlining your quote to collect scheduled payments. transaction details forever, giving you process. Invoices are generated secure access to a customer’s complete history. Employees cannot delete or edit invoices once they are paid, giving you a high degree of accounting control. Granular access control over data and processes gives you the power to assign accounts receivable duties to different employees or to different roles. For example, you can separate the tasks of entering customer invoices, receiving payments and making deposits by user to ensure accountability and security.

Intacct Accounts Receivable also delivers a high degree of flexibility and customization to match your business needs. You can process one-time or recurring invoices, and input screens offer fast data entry options that pre-populate the next invoice with the

Intacct Accounts Receivable lets you easily create invoices to support quick payment. appropriate data from the previous one. your business with the most choices Comprehensive Reporting You can assess finance charges on available from any vendor. Intacct Accounts Receivable offers past due accounts, if that is part of your extensive sales reports and graphs out of customer collections process. the box, which you can include directly Sophisticated Tax Management on dashboards through Intacct Insight. Intacct Accounts Receivable gives you Advanced reporting capabilities include Integration with Your Other the option of using integrated cloud- customizable receivables aging and non- Applications based tax compliance capabilities financial measurements as appropriate Intacct Accounts Receivable provided by Avalara or configuring for your business. synchronizes with Intacct Order Intacct’s Advanced Tax Engine to fit Management to provide sales staff with your business. On-demand tax sales tools such as quotes, sales orders calculations ensure up-to-date, Key Features and invoices. Intacct Order Management accurate sales tax calculations. • Support for credit card payment transactions post automatically to both Additional integrated services, processing services from PayPal and Intacct Accounts Receivables and including signature-ready returns, are Authorize.net Intacct General Ledger. available from Avalara directly. • Email invoices and statements directly, or print and mail Intacct Accounts Receivable is fully Intacct’s Advanced Tax Engine • Integrated sales tax calculations from integrated with Intacct’s other financial calculates transactional taxes to Avalara or through Intacct’s Advanced applications for real-time posting of all comply with tax accrual requirements Tax Engine transactions on a cash or accrual basis, in each area where you do business, ensuring financially consistent views and supports multiple rates for different • Customizable permissions on data across the business. You can seamlessly regulatory bodies. Reports calculate access and task authorization integrate external applications using the sales tax payable balance by tax • Apply receipts to customers and our SOA, Web and XML services, or jurisdiction and support drill down to invoices, or apply quick receipts tools from partners like Pervasive and the individual invoices for trail generally Boomi, giving you the ability to manage purposes, as necessary. • Fast “batch” data entry mode for efficient entry of invoices • Automated generation and batching of recurring invoices • Accept advance payments not linked to invoices • Calculate and apply discounts and finance charges automatically

Intacct Accounts Receivable is a complete solution for managing your customer receivables. Intacct accounts payable

Intacct Accounts Payable is a digital, for transactions above a preset your payments the way you run your comprehensive solution for managing limit. You can also attach digital files or business. Payment types include full or your vendors and the full procure- supporting documents to transactions, partial payments, recurring and future to-pay cycle. With Intacct Accounts providing permanent and secure access payments, advances and quick checks. Payable, you know your obligations to underlying documentation. Payment methods include manual across the entire procurement process, checks, printed checks, online check and manage payments to your vendors Intacct Accounts Payable delivers a high delivery, cash, credit cards and funds online or by check. level of accounting control by allowing transfer. You can apply overpayments you to separate accounting duties and vendor credits to the next bill you pay. between people or groups. For example, Improve Control you can assign different users the ability In addition to default AP terms and Intacct Accounts Payable lets you to enter vendor bills, request payments, aging periods, you can create custom configure your payment process to approve payments and print checks terms as you need them. And, with the implement your business rules. An to ensure accountability and security. appropriate permissions, you can create optional approval cycle lets you require Also, you cannot delete or edits bills vendors on the fly. different levels of authorization based once they are paid, providing further on limits you define. For example, accounting control. you may decide that no approval is Comprehensive Reporting necessary on checks less than $500, but To aid in cash management, Intacct all checks over $5,000 may need two Advanced Payment Functionality Accounts Payable provides a wide approvals by staff with specific signing Intacct Accounts Payable supports variety of easily customizable aging and authorities. You can require two check numerous payment types and methods, payables reports and graphs. Reports signatures, either physically signed or so you can manage, track and report include the vendor list, AP ledger, vendor aging, bills register and 1099 forms and reports and you can easily drill down to vendor- and bill-level detail.

1099 Support Intacct Accounts Payable allows you to manage 1099 coding at the line item level for each bill, and supports integrated 1099 reporting for customers who have multiple business entities. You can configure default 1099 coding for each vendor, or you can manage line by line on every transaction.

Automate Standard Tasks With Intacct Accounts Payable, you can track vendors with great detail Intacct Accounts Payable organizes and presents the payment information you need. and assign a vendor type so you can as scanned receipts) to each bill to Key Features create reports and manage the right substantiate the request for payment. • Real-time integration with Intacct activities for different classes of General Ledger, Intacct Cash vendors. For example, you work with Management and Intacct Purchasing contractors differently than you work Integration Keeps Your Financials • Unlimited number of vendors and with suppliers, you work with hardware Up-to-Date transactions vendors differently than you do software Intacct Accounts Payable is fully vendors. A built-in contact manager integrated with other Intacct • Multiple contact names and addresses finds phone numbers and addresses to financial applications for real-time per vendor make vendor communication quick posting. Intacct Accounts Payable • Multiple payment methods, including and easy. synchronizes with Intacct Purchasing check, cash, credit card and funds to provide purchasing staff with transfer If your company writes manual checks, procurement tools such as RFQs and • Split payments over multiple line items, the batch check entry facility is a purchase orders. Intacct Purchasing each with their own 1099 designation quick way to enter up to 100 checks transactions automatically post to • Real-time posting of AP transactions, per screen. You can enter vendor both Intacct Accounts Payable and no matter where entered bills through a similar function built Intacct General Ledger. And, you can specifically to support rapid data entry seamlessly integrate your other external • Full AP cycle with online approvals and of the necessary details, and you applications via our SOA, Web and approval history can add supporting documents (such XML service. • Optional custom check approval limits • Electronic vendor payment with select financial organizations

Intacct Accounts Payable provides control through the complete payments process. Intacct cash management

Intacct Cash Management gives spending and maximize discounts. checking, savings and charge card you visibility and control into your Credit card transactions may be accounts. When you first create company’s spending and allows you managed separately at each office, your cash accounts, you establish to easily manage cash across multiple while payroll may be controlled initial balances. You can then import accounts. Intacct Cash Management centrally. Intacct Cash Management statements from many financial increases productivity by managing allows your finance team to see institutions and reconcile your accounts all of your cash accounts in one transactions across all company to indicate which transactions have centralized location, allowing you to checking accounts, savings accounts already cleared the bank. Intacct Cash manage , forecast cash needs, and credit cards to enable visibility into Management supports automating maximize investment returns and ensure the company’s complete spending. your by identifying compliance with your own cash exceptions, enables you to resolve handling processes. Intacct Cash Management enables exceptions, manage bank errors and you to receive payments, make monitor fraud. It allows you to maintain deposits, print checks, record manual accurate cash balances, which is crucial Visibility Across the Organization checks, record funds transfers and to maintaining your finances. Intacct Cash Management enables card charges, pay off charges and employees to work together across reconcile your cash accounts. Flexible Receipts, Payments locations to manage shared cash and Transfers accounts. For example, parent Intacct Cash Management allows you to companies often manage shared Comprehensive Reconciliation apply payments to customer accounts services for subsidiaries and manage Intacct Cash Management provides not tied directly to an invoice. You can large vendor accounts to control reconciliation capabilities for all record point-of-sale payments that are not applied to any single customer — you simply enter the cash source when you receive the payment. You have the choice of depositing cash directly into a bank account or into your undeposited funds account for later deposit.

Intacct Cash Management offers two ways to make and track payments. First, the quick check feature lets you print a check for a vendor immediately but not assign it to a specific bill, as compared to the bill-focused payment cycle in Intacct Accounts Payable. You can attach a supporting document (for example, a scan of a signature page) to any transaction, which provides online justification for a payment or receipt. You can also record and post checks Automate and simplify your bank reconciliation. written directly from your checkbook.

Intacct Cash Management offers two Intacct Cash Management enables you Key Features ways to pay credit card charges. The to record the transfer of funds from one • Unlimited numbers of checking, first is via the full Intacct Accounts cash account to another, so you can savings and charge accounts Payable cycle — you create a easily manage the process of providing • Integrated with Intacct General Ledger, payment request, which then follows funds to subsidiaries from corporate Intacct Accounts Payable and Intacct the appropriate review and approval headquarters. You can examine the cash Accounts Receivable cycle before you print a check. You balance report to verify the balances can also choose to automate the funds of your accounts to determine if you • Receive payments such as counter transfer from a bank account to a credit need to make a transfer, or if there are receipts without entering invoices in AR card account. sufficient funds that you can transfer. • Accumulate receipts in an undeposited funds account for later deposit, or record immediate deposits • Record transfers for any cash account • Print quick checks to vendors and record manually written checks • Void checks and reverse transactions • Pay credit card charges by printed or online check, cash or funds transfer • Easy-to-use reconciliation function

Intacct Cash Management gives you visibility and control of your cash transactions. Intacct expense management

Intacct Expense Management Easy Expense Report Entry approval and payment cycle, or review streamlines and automates your Employees can enter their expenses their entire expense history at any company’s expense reporting and as they accumulate them, saving their time. Each employee will only see their approval process. Employees can enter expense report between sessions, own expense reports and the expense their expense reports in the office or or simply entering their expense reports entered by their staff. on the road using a Web browser to reports at one time. Once the report is simplify and streamline data entry complete, Intacct automatically routes The accounting team may also issue a and reimbursements, while you have the expense report to the appropriate cash advance to an employee before he complete control over the routing and supervisor for review and approval. or she creates an expense report. For approval process. Intacct Expense example, a new hire may incur a large Management makes creating and moving expense and you want to provide submitting expense reports simple and Streamlined Payment Process a cash advance. You can apply the quick for employees, resulting in high Once a manager approves the advance payment to the expense report user satisfaction and rapid employee expense report it becomes a bill, and after the employee incurs the expense adoption. You can notify managers the accounting team reviews and and submits an expense report. when they need to take action via email processes the expense report similar to or place expense report approvals on an accounts payable bill — printing a each manager’s dashboard, ensuring check or issuing an online payment. The Detailed Tracking, Paperless visibility and timely review. Finance appropriate data automatically posts to Reporting has complete control to monitor, Intacct Cash Management and Intacct Expense reports may contain unlimited approve and audit the entire expense General Ledger. Employees can check line items which can specify different reporting process. the status of their expense reports in the expense types, departments and locations. In addition to the mandatory data such as expense type and , employees may add optional notes and explanations. Employees may attach electronic documents to their expense reports to facilitate a true paperless environment. For instance, an employee in New York can scan and attach receipts, then instantly submit an expense report to a manager in California. Supervisors, AP managers, auditors and senior management have instant access to both expense line items and supporting details so they can easily review, approve, process and audit expense reports.

Intacct Expense Management provides remote expense report entry, with complete control over the routing and approval process. Key Features • Two levels of workflow approval, ensuring that managers and finance review and approve each expense report • Employees, including those located remotely, can submit paperless expense reports • Full payment cycle, including ability to print checks, without using Intacct Accounts Payable • Payments via printed check or electronic reimbursement

Intacct. A Better Way to Run

Your Business. Intacct Expense Management ensures process consistency and control for your employee expense reports. Superior financial applications. Real- time business visibility. An open, on- demand platform. Easy administration and configuration without programming. You can have all these things and the highest rate of customer success and satisfaction and the lowest total cost of ownership. Contact us to learn how Intacct can help you run your business, in the Cloud.

© 2009 Intacct Corporation. All rights reserved. Printed in the U.S.A. PB.0810.004 [email protected] | www.intacct.com | 1.877.437.7765 The Intacct logo is a trademark of Intacct Corporation in the United States. All other trademarks mentioned in this document are the property of their respective owners.