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Project Accounting in Dynamics GP
February 27, 2020
To Receive CPE Credit
• Individuals . Participate in entire webinar . Answer polls when they are provided • Groups . Group leader is the person who registered & logged on to the webinar . Answer polls when they are provided . Complete group attendance form . Group leader sign bottom of form . Submit group attendance form to [email protected] within 24 hours of webinar • If all eligibility requirements are met, each participant will be emailed their CPE certificate within 15 business days of webinar
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INTRODUCTIONS
Charles Allen Senior Managing Consultant • More than 27 years of experience • Microsoft MVP
AGENDA • Introduction to Project Accounting • Tracking Costs • Billing • Reporting •Q&A
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Tracking Costs
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TRACKING COSTS What are the types of costs you can track?
Employee Employee Vendor Timesheets Expenses Purchases
Inventory Equipment Miscellaneous Usage Usage Costs
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TRACKING Where can you enter costs? COSTS Cost Type Windows EE Timesheets Timesheet Entry (GP window) Timesheet Entry (Self Service) Integration tool using eConnect EE Expenses Employee Expense Entry (GP window) Employee Expense Entry (Self Service) Integration tool using eConnect Vendor Purchases Requisition Entry Receivings Transaction Entry Enter/Match Invoices Returns Transaction Entry
TRACKING Where can you enter costs? COSTS Cost Type Windows Inventory Usage Inventory Transfer Returns from Project Entry Equipment Usage Equipment Log Entry Miscellaneous Costs Miscellaneous Log Entry
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TRACKING COSTS • Cost Categories . Costs are tracked using Cost Categories . Cost Categories define information about costs such as how they are billed & what GL accounts are used . Unlimited Cost Categories can be defined . Be as detailed as you want, but don’t go crazy!
TRACKING COSTS
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TRACKING Transaction Types COSTS You must also set up the individual transaction types
TRACKING Purchase transaction type setup is done in the COSTS Purchasing module
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Billing
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A FEW FACTS ABOUT BILLING …
You can create You can use GP There are 60 billing invoices one by tax schedules reports, all of which one or using cycle can be modified billing
You can use Word Revenue can be templates with recognized Project Accounting separately
BILLING
How do you set up Billing?
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• What’s to bill? BILLING . After all cost transactions are posted, print a Pre-Billing Worksheet . Print an Aged Work-in-Progress to see how old your unbilled WIP is
• How do we bill using cycle billing? BILLING . Set up a billing cycle for each project . Use the Cycle Biller menu option . Create a batch of invoices by Customer, Contract or Project . Edit the invoices, if necessary . Print the invoices
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• Creating & editing individual BILLING invoices . Select the Billing Entry menu option . Create the invoices . Choose to bill costs & fees . Print the invoices
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Reporting
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REPORTING Some fun facts about reporting …
Data for billings & costs are stored in separate tables
There are reports available in multiple tools
• GP Report Writer • SSRS •SmartList • Excel Reports
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REPORTING • Use the Create Combined History utility to update a table with data from multiple cost types • You must run this utility to incorporate new data
REPORTING Other options
Use SQL to create a view or stored procedure that combines the data
Use a Data Warehouse to combine the data for reporting
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Resources
Project Accounting User Guide
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BKD TECHNOLOGIES • BKD Technologies Support Center for SUPPORT Microsoft Dynamics GP CENTER . 877.253.7778 (toll-free) . [email protected]
. Monday–Friday, 8 a.m.–5 p.m.
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BKD, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as The information contained in a sponsor of continuing these slides is presented by professional education on the professionals for your information National Registry of CPE Sponsors. only & is not to be considered as State boards of accountancy have legal advice. Applying specific final authority on the acceptance of information to your situation individual courses for CPE credit. requires careful consideration of Complaints regarding registered facts & circumstances. Consult sponsors may be submitted to the your BKD advisor or legal National Registry of CPE Sponsors counsel before acting on any through its website matters covered www.nasbaregistry.org
CPE Credit
• CPE credit will be awarded upon verification of participant attendance; however, credits may vary depending on state guidelines • For questions, concerns or comments regarding CPE credit, please email BKD Learning & Development Department at [email protected]
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Thank You! Charles Allen, Senior Managing Consultant 713.499.4629 | [email protected]
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