Confirmed

Minutes of the Cabinet Meeting held in the Deben Conference Room, East House, Riduna Park, Melton on Tuesday 6 November 2018 at 6.30 pm

Members of Cabinet present: R Herring (Leader), G Holdcroft (Deputy Leader), A Fryatt, S Gallant, R Kerry, S Lawson, C Poulter, A Smith.

Other Members present: C Blundell, A Cooper, J Fisher.

Officers present: S Baker (Chief Executive), L Beighton (Planning Development Manager), C Bing (Legal and Licensing Services Manager), K Blair (Head of Operations), S Bleese (Coastal Community Engagement Manager), K Cook (Democratic Services & Cabinet Business Manager), T Howarth (Principal Environmental Health Officer), A Jarvis (Strategic Director), N Khan (Strategic Director), K Scott (Development Management Team Leader – Central), R Scrimgeour (Principal Design and Conservation Officer), S Taylor (Interim Chief Finance Officer and S151 Officer), A Turk (CPE Project Manager).

1. Apologies for Absence

Apologies for absence were received from Councillor Haworth-Culf.

2. Declarations of Interest

There were no declarations of interest declared.

3. Minutes

It was proposed, seconded and unanimously

RESOLVED

That the Minutes of the Cabinet Meeting held on 2 October 2018 be approved as a correct record and signed by the Chairman.

4. Announcements

There were no announcements.

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5. Transformation Funding – Acceptance of Grant

Cabinet received report CAB 38/18 by the Cabinet Member with responsibility for Housing who reported that Suffolk Coastal District Council, on behalf of all the Suffolk Authorities, had been awarded a grant of £87,500 to deliver a pilot scheme to support patients with housing needs to have a better discharge from hospital and a reduced chance of admission. Based upon the successful Warm Homes Healthy People model, the funding would pay for a housing co-ordinator to work in Hospital and the local community to resolve complex, housing related patient issues. The project would ilude the lease of to halfay hoe hus to proide teporary accommodation for patients who were medically fit for discharge but could not return home until a housing issue was resolved. The project would build upon existing networks and partnerships and establish clear and coherent pathways to get practical assistance and resolution of problems that prevented patients from returning or remaining in their homes.

Cabinet was advised that the proposal had evolved directly from Warm Homes Healthy People working with front line staff at Ipswich Hospital, particularly the Discharge Planning Team, to get an understanding of the pressures they faced. Key to its success would be achieving better understanding of the complex issues and pathways necessary to deliver sustainable reductions in DTOC; more effective use of budgets; reduced system pressures; improved cross sector working; and a better patient experience. A new housing Co-ordinator, working directly with patients, would be appointed to assist any patient, regardless of patient circumstances, and develop and review their own unique pathway to discharge. Better data and information would be gathered which would establish so far hidden needs. The current Department of Health recording of reasons for DTOC only identified the main issue and, therefore, in some complex cases, other obstacles to discharge could be masked. The project would build processes and trial solutions in an agile way, aiming to produce established pathways by the end of the pilot. This would provide a platform to inform, build and improve future services. A key action for the project was to delier half ay hoe hus. This ould free up aluale hospital ed spae ad proide teporary accommodation while the patient was supported to achieve whatever longer term housing solution was required. Two units of vacant, hard to let housing had been identified in Ipswich close to the hospital to temporarily house hospital patients who were medically fit but unable to be discharged into their own home until works or services were put in place.

In response to a question from Cabinet regarding how outcomes would be measured, it was explained that there would be a number of different measures, working with other organisations that already had statistics and measures, that could be utilised. It was the intention to use existing IT systems to do this.

It was proposed, seconded and unanimously

RESOLVED

That the Strategic Director be given authorisation, in consultation with the Cabinet Member for Housing, to accept the award of £87,500 and sign any requisite Agreement to deliver the project.

6. Result of the Stakeholder Consultation on the Draft East Suffolk Area Parking Plan

Cabinet received report CAB 39/18 by the Cabinet Member with responsibility for the Green Environment which reported that the Secretary of State for Transport expected every local

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authority to have clear parking policies and what it intended to achieve by them irrespective of it having responsibility for enforcement. Local authorities were also expected to regularly review and consult on their parking policies.

Suffolk Coastal District Council Cabinet and Council Cabinet approved stakeholder consultation on the content of the draft East Suffolk Area Parking Plan (ESAPP) at their June 2018 meetings and stakeholder consultation took place during July and August 2018. It was reported there were 75 responses overall which was considered good for this type of consultation. Overall, every policy principle was supported with the highest level of support 92% (principle 2) and the lowest at 61% (principle 11) and a mean of 72% in support of the policies. The detailed results of the stakeholder consultation were summarised in the report and any proposals for changes to the text were set out in the main body of the report.

It was proposed, seconded and unanimously

RESOLVED

1. That the results of the stakeholder consultation be accepted;

2. That the proposed changes to the wording of the East Suffolk Area Parking Plan set out in paragraphs 4.4 – 4.8 of this report be agreed.

3. That the formal adoption and publication of the East Suffolk Area Parking Plan and the policies it contains be agreed as a living document;

4. That factual and administrative updates to the East Suffolk Area Parking Plan are agreed and made with the agreement of the Cabinet Member with responsibility for the Green Environment.

5. That a bid be submitted to Suffolk County Council for OSPA funding for the investigation and development of parking controls for the areas listed in paragraph 4.3 of the report. 7. Designation of Part of as a Conservation Area

Cabinet received report CAB 40/18 by the Cabinet Member with responsibility for the Planning who reported that in response to a request from Kelsale Parish Council, part of Kelsale had been identified by officers as worthy of designation as a Conservation Area by virtue of its special architectural and historic interest. The appraisal for the proposed area had identified that the area had sufficient quality and defined its special interest. Officers judged that a public consultation exercise had demonstrated that, amongst those who responded including those who would be directly affected, there was a clear majority in support of the proposal. Designation would protect and enhance an attractive example of an historic village of traditional character with a distinctive mix of buildings designed or altered by nationally significant late Victorian architects; high status timber framed buildings; a Grade I listed medieval parish church; nineteenth century cottages, farm buildings, a former smithy, and a charming classical Methodist Chapel; and large gardens containing numerous mature specimen trees.

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The report recommended the designation of a new Conservation Area in part of Kelsale; and the adoption of the Kelsale Conservation Area appraisal as a Supplementary Planning Document.

The Cabinet Member with responsibility for Planning and the Principal Design and Conservation Officer gave their thanks to the Parish Council, stating that it was the Parish that had originated the Designation and had been a real driving force throughout the process.

Cabinet noted that included within the proposed Conservation Area was a car park, and asked why this was so; it was explained that it was a Suffolk Coastal District Council car park and it was felt that it as orthy of ilusio eause it fored a iportat itrodutory spae to the illage; it was also felt that a car park, in its own right, was an important space.

Councillor Fisher, Ward Member for , gave his thanks for all the work that had been undertaken; he asked Cabinet for its support in agreeing the proposal.

It was proposed, seconded and unanimously

RESOLVED

1. That the designation of that part of Kelsale bounded by the red dashed line shown on the map attached at Appendix A as a Conservation Area and including those properties and land included in the schedule attached at Appendix B to the report be agreed. 2. That the adoption of the Kelsale Conservation Area appraisal as a Supplementary Planning Document be agreed.

8. Proposed Simplification and Alignment of the Suffolk Coastal and Waveney District car Park Tariffs to enable the creation of a single East Suffolk Tariff Structure

Cabinet received report CAB 41/18 by the Cabinet Member with responsibility for the Green Environment which stated that in anticipation of the adoption of civil parking enforcement (CPE) and the creation of a single new authority (East Suffolk) it was desirable to produce a single new off-street parking places Order and associated single tariff structure.

The Member Working Group at its October 2018 meeting endorsed the creation of a single new East Suffolk Car Park Order and tariff structure. The vast majority of the alignment objectives were administrative and could be achieved by adopting standardised terminology or involve a change in the presentation of the information. These changes to the terminology or presentation would not have any effect on the ground and would not change the terms and conditions of use or the parking charge for motorists legitimately using the car parks and did not need Member approval.

The exceptions where formal Cabinet approval was needed involved a change to the Suffolk Coastal ECN discount applied to vehicles under 3.5T and the adoption of the standard operational hours and days of 8am-6pm, Monday-Sunday for all car parks and the end to seasonal tariff changes. At the same time, approval from the Waveney Cabinet was being sought to make three changes to the Waveney tariffs to achieve alignment.

The proposed tariff alignment objectives were to:

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 Adopt standard terminology;  Adopt a standard excess charge notice (ECN) charging structure for East Suffolk;  Adopt a standardised parking time / length of stay structure;  Adopt standardised operational hours of control;  Insert four tariff headings within the tariff structure for ease of use;  Renumber the Suffolk Coastal and Waveney existing tariffs under the new headings.

Most of the charges needed to achieve a single tariff structure were administrative or presentational and could be achieved without any change to the actual tariff that operated in the car parks. Full details of the tariff alignment process were set out in Appendix A to the report. There were a few instances where there was a need to make a change to an existing tariff to enable full alignment and for the Suffolk Coastal area they were set out in section 2 of the report.

Following questions regarding the implementation timetable, and publicity, it was explained that implementation of the changes would take place just before the new East Suffolk Authority came into operation. A publicity campaign would be undertaken.

It was proposed, seconded and unanimously

RESOLVED

1. That the current Suffolk Coastal ECN discount for vehicles under 3.5T (£40) increases to £50 if paid within 14 days. 2. That Station Road and The Avenue car parks in Woodbridge adopt the standard 8am- 6pm charging hours. 3. That all car parks operate Monday to Sunday. 4. That seasonal tariffs changes are dropped in favour of a standard yearly tariff. 5. That the format of the new East Suffolk tariff structure set out in Appendix B to the report be agreed. 9. East Suffolk Performance Report – Quarterly Performance Quarter 2 2018-19

Cabinet received report CAB 42/18 by the Leader of the Council which provided an overview of the Couils performance and progress against the deliverables within the East Suffolk Business Plan. The report captured progress for Quarter 2 (1st July to 30th September) and highlighted activities and key achievements under each of the strategic deliverables (Economic Growth, Enabling Communities and Financial Self-Sufficiency), Key Performance Indicators, financial updates, orporate risks ad perforae of the Couils parters. Progress agaist the delierales ad specific actions within the Business Plan were included plus details of key projects.

For Suffolk Coastal, Key Performance Indicator performance in Quarter 2 was as follows:

 % ‘ed  Aer  % are Gree  6 (24%) KPIs with a yearly target

Performance details of all KPIs were contained within Appendix A of the report.

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In respect of Business Plan Actions, progress on delivery of specific actions and deliverables within the East Suffolk Business Plan were reported. Current performance relating to the 71 actions (35 across East Suffolk, 18 for SCDC and 18 for WDC) was 31 actions were on target; two were slightly behind target; 38 were complete and no actions were on hold or had major issues.

In respect of SCDC financial information, as at Quarter 2, there was a projected General Fund outturn variance for the year of £603 less than the approved budget requirement. The Capital Programme was projecting a £1,103m variance above the approved budget for the year. Details of key variations to budget were included within Section 8 of the report.

In respect of Corporate Risks, there ere key orporate risks; oe ere urretly red, ere aer, ad three ere gree. Atios ad otrols ere i plae for all risks hih were regularly reviewed at Corporate Risk Management Group and Corporate Governance Days.

The Cabinet Member with responsibility for Housing gave his thanks to the Housing Team, commenting that all KPIs were green, and the Team had been without a Head of Service since February 2018. The Chief Executive added that Mr Jarvis, the Strategic Director, had given the leadership that the team needed during this period, and he gave his thanks for this.

RESOLVED

That the East Suffolk Performance Report for Quarter 2 be received.

10. Exempt / Confidential Items

It was proposed, seconded and unanimously

RESOLVED

That, under Section 100(a)(4) of the Local Government Act 1972 (as amended), the public be excluded from the Meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.

11. Coastal Partnership East Sustainability

Cabinet received report CAB 43/18 by the Cabinet Member with responsibility for Coastal Management.

This item is recorded as a separate exempt minute.

12. Re-grading of Lead Lawyer Posts in Legal Services

Cabinet received report CAB 44/18 by the Leader of the Council.

This item is recorded as a separate exempt minute.

The Meeting concluded at 8.43 pm

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