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Minutes of the Cabinet Meeting Held at the Council Chamber, Woodbridge

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Minutes of the Cabinet Meeting Held at the Council Chamber, Woodbridge Confirmed Minutes of the Cabinet Meeting held in the Deben Conference Room, East Suffolk House, Riduna Park, Melton on Tuesday 6 November 2018 at 6.30 pm Members of Cabinet present: R Herring (Leader), G Holdcroft (Deputy Leader), A Fryatt, S Gallant, R Kerry, S Lawson, C Poulter, A Smith. Other Members present: C Blundell, A Cooper, J Fisher. Officers present: S Baker (Chief Executive), L Beighton (Planning Development Manager), C Bing (Legal and Licensing Services Manager), K Blair (Head of Operations), S Bleese (Coastal Community Engagement Manager), K Cook (Democratic Services & Cabinet Business Manager), T Howarth (Principal Environmental Health Officer), A Jarvis (Strategic Director), N Khan (Strategic Director), K Scott (Development Management Team Leader – Central), R Scrimgeour (Principal Design and Conservation Officer), S Taylor (Interim Chief Finance Officer and S151 Officer), A Turk (CPE Project Manager). 1. Apologies for Absence Apologies for absence were received from Councillor Haworth-Culf. 2. Declarations of Interest There were no declarations of interest declared. 3. Minutes It was proposed, seconded and unanimously RESOLVED That the Minutes of the Cabinet Meeting held on 2 October 2018 be approved as a correct record and signed by the Chairman. 4. Announcements There were no announcements. 1 5. Transformation Funding – Acceptance of Grant Cabinet received report CAB 38/18 by the Cabinet Member with responsibility for Housing who reported that Suffolk Coastal District Council, on behalf of all the Suffolk Authorities, had been awarded a grant of £87,500 to deliver a pilot scheme to support patients with housing needs to have a better discharge from hospital and a reduced chance of admission. Based upon the successful Warm Homes Healthy People model, the funding would pay for a housing co-ordinator to work in Ipswich Hospital and the local community to resolve complex, housing related patient issues. The project would ilude the lease of to halfay hoe hus to proide teporary accommodation for patients who were medically fit for discharge but could not return home until a housing issue was resolved. The project would build upon existing networks and partnerships and establish clear and coherent pathways to get practical assistance and resolution of problems that prevented patients from returning or remaining in their homes. Cabinet was advised that the proposal had evolved directly from Warm Homes Healthy People working with front line staff at Ipswich Hospital, particularly the Discharge Planning Team, to get an understanding of the pressures they faced. Key to its success would be achieving better understanding of the complex issues and pathways necessary to deliver sustainable reductions in DTOC; more effective use of budgets; reduced system pressures; improved cross sector working; and a better patient experience. A new housing Co-ordinator, working directly with patients, would be appointed to assist any patient, regardless of patient circumstances, and develop and review their own unique pathway to discharge. Better data and information would be gathered which would establish so far hidden needs. The current Department of Health recording of reasons for DTOC only identified the main issue and, therefore, in some complex cases, other obstacles to discharge could be masked. The project would build processes and trial solutions in an agile way, aiming to produce established pathways by the end of the pilot. This would provide a platform to inform, build and improve future services. A key action for the project was to delier half ay hoe hus. This ould free up aluale hospital ed spae ad proide teporary accommodation while the patient was supported to achieve whatever longer term housing solution was required. Two units of vacant, hard to let housing had been identified in Ipswich close to the hospital to temporarily house hospital patients who were medically fit but unable to be discharged into their own home until works or services were put in place. In response to a question from Cabinet regarding how outcomes would be measured, it was explained that there would be a number of different measures, working with other organisations that already had statistics and measures, that could be utilised. It was the intention to use existing IT systems to do this. It was proposed, seconded and unanimously RESOLVED That the Strategic Director be given authorisation, in consultation with the Cabinet Member for Housing, to accept the award of £87,500 and sign any requisite Agreement to deliver the project. 6. Result of the Stakeholder Consultation on the Draft East Suffolk Area Parking Plan Cabinet received report CAB 39/18 by the Cabinet Member with responsibility for the Green Environment which reported that the Secretary of State for Transport expected every local 2 authority to have clear parking policies and what it intended to achieve by them irrespective of it having responsibility for enforcement. Local authorities were also expected to regularly review and consult on their parking policies. Suffolk Coastal District Council Cabinet and Waveney District Council Cabinet approved stakeholder consultation on the content of the draft East Suffolk Area Parking Plan (ESAPP) at their June 2018 meetings and stakeholder consultation took place during July and August 2018. It was reported there were 75 responses overall which was considered good for this type of consultation. Overall, every policy principle was supported with the highest level of support 92% (principle 2) and the lowest at 61% (principle 11) and a mean of 72% in support of the policies. The detailed results of the stakeholder consultation were summarised in the report and any proposals for changes to the text were set out in the main body of the report. It was proposed, seconded and unanimously RESOLVED 1. That the results of the stakeholder consultation be accepted; 2. That the proposed changes to the wording of the East Suffolk Area Parking Plan set out in paragraphs 4.4 – 4.8 of this report be agreed. 3. That the formal adoption and publication of the East Suffolk Area Parking Plan and the policies it contains be agreed as a living document; 4. That factual and administrative updates to the East Suffolk Area Parking Plan are agreed and made with the agreement of the Cabinet Member with responsibility for the Green Environment. 5. That a bid be submitted to Suffolk County Council for OSPA funding for the investigation and development of parking controls for the areas listed in paragraph 4.3 of the report. 7. Designation of Part of Kelsale as a Conservation Area Cabinet received report CAB 40/18 by the Cabinet Member with responsibility for the Planning who reported that in response to a request from Kelsale Parish Council, part of Kelsale had been identified by officers as worthy of designation as a Conservation Area by virtue of its special architectural and historic interest. The appraisal for the proposed area had identified that the area had sufficient quality and defined its special interest. Officers judged that a public consultation exercise had demonstrated that, amongst those who responded including those who would be directly affected, there was a clear majority in support of the proposal. Designation would protect and enhance an attractive example of an historic village of traditional character with a distinctive mix of buildings designed or altered by nationally significant late Victorian architects; high status timber framed buildings; a Grade I listed medieval parish church; nineteenth century cottages, farm buildings, a former smithy, and a charming classical Methodist Chapel; and large gardens containing numerous mature specimen trees. 3 The report recommended the designation of a new Conservation Area in part of Kelsale; and the adoption of the Kelsale Conservation Area appraisal as a Supplementary Planning Document. The Cabinet Member with responsibility for Planning and the Principal Design and Conservation Officer gave their thanks to the Parish Council, stating that it was the Parish that had originated the Designation and had been a real driving force throughout the process. Cabinet noted that included within the proposed Conservation Area was a car park, and asked why this was so; it was explained that it was a Suffolk Coastal District Council car park and it was felt that it as orthy of ilusio eause it fored a iportat itrodutory spae to the illage; it was also felt that a car park, in its own right, was an important space. Councillor Fisher, Ward Member for Saxmundham, gave his thanks for all the work that had been undertaken; he asked Cabinet for its support in agreeing the proposal. It was proposed, seconded and unanimously RESOLVED 1. That the designation of that part of Kelsale bounded by the red dashed line shown on the map attached at Appendix A as a Conservation Area and including those properties and land included in the schedule attached at Appendix B to the report be agreed. 2. That the adoption of the Kelsale Conservation Area appraisal as a Supplementary Planning Document be agreed. 8. Proposed Simplification and Alignment of the Suffolk Coastal and Waveney District car Park Tariffs to enable the creation of a single East Suffolk Tariff Structure Cabinet received report CAB 41/18 by the Cabinet Member with responsibility for the Green Environment which stated that in anticipation of the adoption of civil parking enforcement (CPE) and the creation of a single new authority (East Suffolk) it was desirable to produce a single new off-street parking places Order and associated single tariff structure. The Member Working Group at its October 2018 meeting endorsed the creation of a single new East Suffolk Car Park Order and tariff structure. The vast majority of the alignment objectives were administrative and could be achieved by adopting standardised terminology or involve a change in the presentation of the information. These changes to the terminology or presentation would not have any effect on the ground and would not change the terms and conditions of use or the parking charge for motorists legitimately using the car parks and did not need Member approval.
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