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Solicitation Template REQUEST FOR PROPOSALS (RFP) SOLICITATION NO. DHMH OPASS- 14-13399 Issue Date: March 28, 2013 Thomas B. Finan Center DIETETIC DEPARTMENT SERVICES NOTICE A Prospective Offeror that has received this document from the Department of Health and Mental Hygiene’s website or https://emaryland.buyspeed.com/bso/, or that has received this document from a source other than the Procurement Officer, and that wishes to assure receipt of any changes or additional materials related to this RFP, should immediately contact the Procurement Officer and provide the Prospective Offeror’s name and mailing address so that addenda to the RFP or other communications can be sent to the Prospective Offeror. Minority Business Enterprises Are Encouraged to Respond to this Solicitation STATE OF MARYLAND NOTICE TO VENDORS In order to help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, we ask that you take a few minutes and provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this Contract, please email or fax this completed form to the attention of the Procurement Officer (see Key Information Sheet below for contact information). Title: DIETETIC DEPARTMENT SERVICES Solicitation No: DHMH OPASS – 14-13399 1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below: ( ) Other commitments preclude our participation at this time. ( ) The subject of the solicitation is not something we ordinarily provide. ( ) We are inexperienced in the work/commodities required. ( ) Specifications are unclear, too restrictive, etc. (Explain in REMARKS section.) ( ) The scope of work is beyond our present capacity. ( ) Doing business with the State of Maryland is simply too complicated. (Explain in REMARKS section.) ( ) We cannot be competitive. (Explain in REMARKS section.) ( ) Time allotted for completion of the Proposal/Proposal is insufficient. ( ) Start-up time is insufficient. ( ) Bonding/Insurance requirements are restrictive. (Explain in REMARKS section.) ( ) Bid/Proposal requirements (other than specifications) are unreasonable or too risky. (Explain in REMARKS section.) ( ) MBE or VSBE requirements. (Explain in REMARKS section.) ( ) Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section.) ( ) Payment schedule too slow. ( ) Other:__________________________________________________________________ 2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below. (Attach additional pages as needed.). REMARKS: ____________________________________________________________________________________ ____________________________________________________________________________________ Vendor Name: ___________________________________________ Date: _______________________ Contact Person: _________________________________ Phone (____) _____ - _________________ Address: ______________________________________________________________________ E-mail Address: ________________________________________________________________ ii STATE OF MARYLAND DEPARTMENT OF HEALTH AND MENTAL HYGIENE RFP KEY INFORMATION SUMMARY SHEET Request For Proposals: DIETETIC DEPARTMENT SERVICES Solicitation Number: DHMH OPASS – 14-13399 RFP Issue Date: March 28, 2013 RFP Issuing Office: Maryland Department of Health and Mental Hygiene Thomas B. Finan Center Procurement Officer: Sharon R. Gambrill, CPPB 201 W. Preston St., Room 416B Baltimore, MD 21201 Phone: (410) 767-5816 Fax: (410) 333-5958 e-mail: [email protected] Contract Officer: Allegra Daye 201 West Preston Street Baltimore, MD 21201 Phone: (410) 767-5741 Fax Number: (410) 333-5958 E-mail: [email protected] Contract Monitor: John G. Cullen Thomas B. Finan Center 10102 Country Club Road, P.O. Box 1722 Cumberland, MD 21501-1722 Phone: 301-777-2260 Fax: 301-777-2364 [email protected] Proposals are to be sent to: Maryland Department of Health and Mental Hygiene Thomas B. Finan Center 10102 Country Club Road, P.O. Box 1722 Cumberland, MD 21501-1722 Attention: Craig W. Alexander, Procurement Director Pre-Proposal Conference: Tuesday, April 9, 2013 at 10:00 a.m. Local Time Thomas B. Finan Center Administrative Conference Room 10102 Country Club Road, P.O. Box 1722 Cumberland, MD 21501-1722 Closing Date and Time: Friday, April 19, 2013 at 2:00 p.m. Local Time MBE Subcontracting Goal: 0% VSBE Subcontracting Goal: 0% iii Table of Contents SECTION 1 - GENERAL INFORMATION .............................................................................. 7 1.1 Summary Statement ......................................................................................................... 7 1.2 Abbreviations and Definitions ......................................................................................... 7 1.3 Contract Type................................................................................................................... 8 1.4 Contract Duration............................................................................................................. 8 1.5 Procurement Officer......................................................................................................... 9 1.6 Contract Monitor ............................................................................................................ 10 1.7 Pre-Proposal Conference ............................................................................................... 10 1.8 eMarylandMarketplace .................................................................................................. 10 1.9 Questions........................................................................................................................ 11 1.10 Procurement Method ...................................................................................................... 11 1.11 Proposals Due (Closing) Date and Time ....................................................................... 11 1.12 Multiple or Alternate Proposals ..................................................................................... 11 1.13 Economy of Preparation ................................................................................................ 12 1.14 Public Information Act Notice ....................................................................................... 12 1.15 Award Basis ................................................................................................................... 12 1.16 Oral Presentation ............................................................................................................ 12 1.17 Duration of Proposal ...................................................................................................... 12 1.18 Revisions to the RFP ...................................................................................................... 12 1.19 Cancellations .................................................................................................................. 13 1.20 Incurred Expenses .......................................................................................................... 13 1.21 Protest/Disputes ............................................................................................................. 13 1.22 Offeror Responsibilities ................................................................................................. 13 1.23 Substitution of Personnel ............................................................................................... 13 1.24 Mandatory Contractual Terms ....................................................................................... 16 1.25 Proposal/Proposal Affidavit ........................................................................................... 16 1.26 Contract Affidavit .......................................................................................................... 16 1.27 Compliance with Laws/Arrearages ................................................................................ 16 1.28 Verification of Registration and Tax Payment .............................................................. 16 1.29 False Statements............................................................................................................. 17 1.30 Payments by Electronic Funds Transfer ........................................................................ 17 1.31 Prompt Payment Policy.................................................................................................. 17 1.32 Electronic Procurements Authorized ............................................................................. 17 1.33 Minority Business Enterprise Goals .............................................................................. 19 1.34 Living Wage Requirements ........................................................................................... 19 1.35 Federal Funding Acknowledgement .............................................................................. 19 1.36 Conflict of Interest Affidavit and Disclosure................................................................. 19 1.37 Non-Disclosure Agreement ........................................................................................... 20 1.38 HIPAA - Business Associate Agreement .....................................................................
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