Budget 2018/2019
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VENTURA COUNTY TRANSPORTATION COMMISSION Fiscal Year 2018/2019 Budget Approved June 1, 2018 SERVING: Camarillo, Fillmore, Moorpark, Ojai, Oxnard, Port Hueneme, San Buenaventura, Santa Paula, Simi Valley, Thousand Oaks and the County of Ventura. VENTURA COUNTY TRANSPORTATION COMMISSION “Transforming Transportation in Ventura County, California” FISCAL YEAR 2018/2019 BUDGET Presented by: Darren Kettle, Executive Director Sally DeGeorge, Finance Director Fiscal Year 2018/2019 Budget This page is intentionally left blank. Fiscal Year 2018/2019 Budget TABLE OF CONTENTS EXECUTIVE BUDGET SUMMARY ....................................................................................................... 1 VENTURA COUNTY TRANSPORTATION COMMISSION AND THE COMMUNITY WE SERVE .... 13 THE ORGANIZATION AND ITS RESPONSIBILITIES .................................................................... 13 THE COMMUNITY WE SERVE ....................................................................................................... 15 THE LOCAL ECONOMY .................................................................................................................. 17 FINANCIAL SECTION ......................................................................................................................... 25 BUDGET PROCESS ........................................................................................................................ 25 FINANCIAL POLICIES ..................................................................................................................... 29 REVENUES AND FUNDING SOURCES......................................................................................... 31 Federal Revenues ........................................................................................................................ 32 State Revenues ........................................................................................................................... 34 Local and Other Funding Sources ............................................................................................... 37 PERSONNEL AND OPERATIONS ..................................................................................................... 41 PERSONNEL AND BENEFITS ........................................................................................................ 41 Staff Organizational Chart............................................................................................................ 48 Functional Organizational Chart .................................................................................................. 49 INDIRECT COST ALLOCATION PLAN ........................................................................................... 50 BUDGET SUMMARY BY PROGRAM ................................................................................................. 53 PROGRAM OVERVIEW .................................................................................................................. 53 TRANSIT AND TRANSPORTATION PROGRAM ........................................................................... 54 HIGHWAY PROGRAM..................................................................................................................... 55 RAIL PROGRAM .............................................................................................................................. 56 COMMUTER ASSISTANCE PROGRAM ......................................................................................... 57 PLANNING AND PROGRAMMING PROGRAM ............................................................................. 58 GENERAL GOVERNMENT PROGRAM.......................................................................................... 59 FUND BUDGETS AND BALANCES ................................................................................................... 61 FUND BUDGETS ............................................................................................................................. 61 General Fund ............................................................................................................................... 65 Special Revenue Funds ............................................................................................................... 68 Enterprise Funds .......................................................................................................................... 72 FUND BALANCES ........................................................................................................................... 75 Fiscal Year 2018/2019 Budget TABLE OF CONTENTS (continued) PROGRAM TASK BUDGETS ............................................................................................................. 77 INDEX OF TASK BUDGETS BY PROGRAM .................................................................................. 78 INDEX OF TASK BUDGETS BY DIRECTOR AND BUDGET MANAGER ...................................... 79 TRANSIT AND TRANSPORTATION PROGRAM TASK BUDGETS .............................................. 81 HIGHWAY PROGRAM TASK BUDGETS........................................................................................ 93 RAIL PROGRAM TASK BUDGETS ............................................................................................... 101 COMMUTER ASSISTANCE PROGRAM TASK BUDGETS .......................................................... 109 PLANNING AND PROGRAMMING PROGRAM TASK BUDGETS .............................................. 115 GENERAL GOVERNMENT PROGRAM TASK BUDGETS ........................................................... 129 SUPPLEMENTAL INFORMATION .................................................................................................... 137 APPENDIX A – ACRONYMS ......................................................................................................... 138 APPENDIX B – GLOSSARY OF TERMS ...................................................................................... 144 APPENDIX C – SALARY SCHEDULE ........................................................................................... 151 APPENDIX D – INDEX OF CHARTS AND TABLES ..................................................................... 152 Fiscal Year 2018/2019 Budget EXECUTIVE BUDGET SUMMARY June 1, 2018 Honorable Commissioners Ventura County Transportation Commission Subject: Fiscal Year 2018/2019 Annual Budget Dear Commissioners: The Fiscal Year 2018/2019 Ventura County Transportation Commission Annual Budget is hereby presented to the Commission for consideration and approval. This budget was developed not only as a fiscal document but to reflect the many goals, programs and priorities VCTC has set to serve its community and fulfill its mission. As presented, the Fiscal Year 2018/2019 Budget is a balanced budget and maintains existing service levels. The total annual budget for this fiscal year is approximately $74.7 million, a nine percent increase from the prior year and has no bond debt obligation. As required by the VCTC Administrative Code, the proposed Draft Budget was reviewed by the VCTC Finance Committee on March 28, 2018 in advance of being presented to the full Commission which included a public hearing at the meeting on April 6, 2018. The Finance Committee reviewed the proposed Final Budget on May 23, 2018. As staff has prepared this final budget, we have done so with very conservative revenue assumptions in an effort to minimize the chances of having to return to the Commission with service cuts or other cost cutting measures. The Commission utilizes a comprehensive agency-wide task driven budget that emphasizes the Commission’s commitment to greater transparency and accountability to the residents of Ventura County. The budget is divided into two main sections: the Main Budget and the Program Task Budgets. The Main Budget contains the program overviews and projections and is intended to provide a general understanding of VCTC’s budgeted activities and programs for the coming fiscal year. The Program Task Budgets contain task level detail of the programs including objectives and accomplishments, staff resource costs and non-staff costs. This task driven budget is designed to provide accountability, transparency and clarity of VCTC’s programs and services to the region. Before describing the tasks for the coming year, it is important to understand VCTC’s revenues. VCTC will continue to rely entirely on federal and state revenue sources to fund transportation projects and services. At the federal level, Congress passed, in December 2015, a five year authorization, known as Fix America’s Surface Transportation Act (or FAST Act) which authorizes federal transportation spending through September 30, 2020. However, remaining “unfixed” is the sustainability of the Highway Trust Fund (HTF) as an $80 billion infusion from the federal general fund provides the necessary funding for the FAST Act. Since 2008, the United States Treasury has bailed-out the federal highway trust fund to the tune of $145 billion. The Mass Transit (MT) Account, a sub-account of the Fiscal Year 2018/2019 Budget Page 1 federal HTF, also continues to limp along in much the same way. The MT is the federal funding source for transit services in Ventura County including VCTC Intercity Bus, Metrolink and other public transit services within the County. The Commission receives funding from primarily three State revenue sources of which two are principally for public transit purposes and a third for freeway