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General Information General Terms & Conditions Of GENERAL INFORMATION GENERAL TERMS & CONDITIONS OF PARTICIPATION 1. Dates and Exhibition Hours 1. Definitions 2. Admission 2. Exhibit Profile / Display Specification 3. Venue 3. Payment Schedule 4. Target Audiences 4. Boundaries and Limitations 5. Detail of Booths and Floor Space Area 5. Booth Allocation 6. Payment 6. Display Regulations 7. Booth Allocation 7. Booth Build-Up Schedule 8. Application for Participation 8. Move-In and Set-Up Schedule 9. Parking 9. Dismantling / Move-Out Regulations 10. Rental of Telephone Lines / Internet Access / 10. Duty Hours Audio-Visual Equipment / Potted Plants 11. Identity Tags 11. Food and Beverage 12. Security 12. Organiser’s Office 13. Insurance 13. Film / Audio-Visual Demonstration / 14. Fire Precautions Censorship / Copyright 15. Cleaning 14. Sound Level 16. Letting / Sub-Letting 15. Booth Boundary 17. Cancellation and/or Changes 16. Booth(s) Operation 18. Facility Landlord’s Special Conditions 17. Temporary Passes and Exhibition Tags 19. Interpretation 18. Booth Booking and Enquiries 20. Dispute and Arbitration 21. Official Main Contractor APPLICATION FORMS – APPLICATION FORMS – Organiser (The Star) Official Main Contractor (Cityneon) Appendix 1: Performance Bond FORM G: Standard Shell Scheme Booth FORM A: Exhibitor’s Application Form FORM H: Name on Fascia Board FORM B: Application for display / FORM I: Standard Contractor Form promotion / sale of products & services FORM J: Electrical & Light Fittings FORM K: Furniture on Rental FORM C: PERFORMANCE BOND - Exhibition Schedule Appointment of Own Contractor by Exhibitor for Booth Construction / Interior Decoration FORM D: Exhibitor’s Products / Services APPLICATION FORMS – Venue Provider (KLCC) FORM E: Insurance Application (optional) FORM F: Product Showcase Application Form Audio Visual Booth Catering BOOTH LAYOUT PLAN Hanging Object Request Service Staff Internet Services Food and Beverage Samples Request LOCATION MAP Beverage Telecommunications Water and Compressed Air Security Services Stand Cleaning Potted Plants & Flowers GENERAL INFORMATION 1. DATES / EXHIBITION HOURS up the necessary forms included in the booklet or contact 8 - 10 Nov 2013 (Fri-Sun) KLCC exhibition services Tel: 603-2333 2603. 11.00am - 7.00pm. 11. FOOD AND BEVERAGE 2. ADMISSION TO THE EXHIBITION Exhibitors are advised that food and beverages are not allowed Free. into the Exhibition Hall/Arena. 3. VENUE 12. ORGANISER’S OFFICE Exhibition Halls 4 & 5, The Organiser’s office will be set up at the Exhibition site. It Kuala Lumpur Convention Centre (KLCC), will also serve as an information and reception centre 50088 Kuala Lumpur. throughout the duration of the Exhibition. 4. TARGET AUDIENCES 13. FILM / AUDIO-VISUAL DEMONSTRATION / CENSORSHIP / Interior designers, contractors, developers, entrepreneurs, COPYRIGHT families and individuals interested in properties, home Exhibitors must ensure that all video tapes / CDs / VCDs/ decoration and appliances. DVDs, have been approved by the Censorship Board and the relevant authorities before they are displayed/sold at the 5. DETAILS OF BOOTHS AND FLOOR SPACE AREA exhibition site. Exhibitors can display/sell or use only original A) Shell Scheme Package (3mx3m) items at the Exhibition site. •฀ 2500mm฀height฀partition฀on฀both฀back฀and฀side฀walls฀฀ ฀ complete with white laminated panel aluminum frame 14. SOUND LEVEL •฀ 300mm฀Aluminum฀framed฀fascia฀board฀with฀฀ ฀ ฀ Sound levels must be set at a reasonable level, which causes Exhibitor's name no interference or annoyance to other Exhibitors. The ฀ •฀ 2฀units฀of฀40W฀fluorescent฀tubes฀mounted฀behind฀ organiser reserves the rights to reduce the sound level, restrict fascia board or switch off any audio-visual display which gives rise to ฀ •฀ 2฀units฀of฀folding฀chairs complaints. ฀ •฀ 1฀unit฀on฀information฀desk ฀ •฀ 1฀unit฀of฀13amp฀power฀point*฀ 15. BOOTH BOUNDARY ฀ ฀ *฀No฀multi฀purpose฀plugs฀and/or฀extensions฀are฀allowed Exhibitors must display, distribute, organise activities, ฀ •฀ Concrete฀floor฀is฀covered฀with฀needle-punch฀carpet promote and sell items within the confined parameters of the ฀ •฀ Waste฀paper฀basket booth(s) in compliance with the stipulated rules and regulations of Jabatan Bomba dan Penyelamat Malaysia. B) OPEN SPACE (3mx3m) •฀ 1฀unit฀of฀13amp฀power฀point*฀ 16. BOOTH(S) OPERATION ฀ ฀ *฀No฀multi฀purpose฀plugs฀and/or฀extensions฀are฀allowed All Exhibition stands must be fully staffed and operational ฀ •฀ No฀carpet฀will฀be฀provided฀unless฀requested฀one฀month฀฀ ฀ throughout the opening hours of the Exhibition. Exhibitors must before set-up-date not participate in any activity that causes, or is likely to cause ฀ •฀ Application฀only฀to฀Exhibitors฀taking฀2฀booths฀or฀more annoyance to visitors or other Exhibitors. 6. PAYMENT 17. TEMPORARY PASSES AND EXHIBITOR TAGS ฀ Full฀ payment/balance฀ payment฀ and฀ performance฀ Bond* For security purposes, exhibitors must wear the passes and (see Appendix 1) must accompany Exhibitor’s application. tags provided by the Organiser at all times of the Exhibition. Crossed cheque(s) must be made in favour of Qube Integrated Malaysia Sdn. Bhd.. Exhibitors are not 18. BOOTH BOOKING AND ENQUIRIES permitted to attend the briefing session if payments are not Star Publications (Malaysia) Berhad (10894-D) settled. Petaling Jaya (HQ) Attn : Mr. Leong Yoon Loong 7. BOOTH ALLOCATION Menara Star, 15, Jalan 16/11, Booths are allocated on a first-come-first-served basis upon Section 16, 46350 Petaling Jaya, Selangor receipt of payment. Tel No : 03-7967 1388 / ext: 1243 Fax No : 03-7957 7641 8. APPLICATION FOR PARTICIPATION E-mail : [email protected] Application for participation in the Exhibition shall be made on the prescribed forms enclosed and returned to the Organiser with full payment within the stipulated deadline. The application forms will be deemed as the Official Contract of Participation. The Organiser reserves the right to refuse acceptance of any application, or limit the number of facilities/ booths applied for, payments received notwithstanding. 9. PARKING Ample parking space is available at Kuala Lumpur Convention Centre. A parking fee will be imposed by the management/ owner of Kuala Lumpur Convention Centre. 10. RENTAL OF TELEPHONE LINES / INTERNET ACCESS / AUDIO VISUAL EQUIPMENT / POTTED PLANTS Exhibitors who need a temporary telephone line/audio visual equipment and loan of potted plants at their booth(s) are to fill 1 GENERAL TERMS & CONDITIONS OF PARTICIPATION 1. Definitions height of 3 meters (9’ 10”) or extend beyond the boundaries of the In these Terms and Conditions, the term “Exhibition” refers to the site allocated, without the prior written consent of the Organiser. event detailed on the attached application forms and in this Any change to the design, contents or carpet colour of the contract. The term “Organiser” refers to Star Publications (M) standard shell scheme must be made by prior Berhad (10894-D) or its lawful assignees. arrangement with the Official Main Contractor and any costs incurred should be paid directly to the Contractor. However, an 2. Exhibit Profile/Display Specification Exhibitor may employ a contractor of his choice to construct the Exhibitors shall exhibit only items which have been stated in the booth interior and any free-standing display that may be required, Exhibition Application Form B and returned to the Organiser. provided the sub-contractor concerned is registered with and Exhibitors shall display legal and licensed items only. Every approved by the venue provider. All such work carried out must Exhibitor must equip their space with exhibits which are conform to the specifications stipulated in the Exhibitor’s Information operational and are adequately manned by competent and Kit and should not infringe on the established rules and regulations presentable personnel during the whole duration of the Exhibition. of the Facility Landlord when preparing the booth presentation. Exhibitors shall not undertake or cause to undertake any activity, Before a sub-contractor is permitted to start work, the Exhibitor is which in the opinion of the Organiser, is likely to cause disturbance required to place a refundable Performance Bond as stipulated in or annoyance to visitors or to other Exhibitors. The Organiser Appendix 1. Exhibitors are not allowed to store containers or other reserves the right to determine the acceptability and extent of items beyond their boundaries. Exhibitors are also responsible for presentation or display and remove/dispose of any item and/or the freight and transportation of their exhibits to and from their disallow any person, which in the opinion of the Organiser, is space area. The organiser is not obliged to loan trolleys to deemed unfit/inappropriate/illegal/unlicensed in the Exhibition. exhibitors. 3. Payment Schedule 7. Booth Build-Up Schedule 3.0 An advance payment of RM1,000 per booth is payable The period for build-up will be on the 6 & 7 Nov, 2013 (Wednesday within 14 days upon submission of the booking form. In & Thursday) during which, the Exhibition Hall will be opened from the event of any cancellation, the advance payment will 9.00am to 9.00pm to the official contractor. All not be refunded. The full payment/balance payment for construction work must be completed within this period. During the ฀ ฀ the฀ booth฀ rental฀ and฀ Perfomance฀ Bond*฀ (refer฀ to build-up period, Exhibitors and their contractors will be responsible Appendix 1) must accompany the Applications Form on or for the removal of rubbish. All rubbish and empty boxes must be before 4 October
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