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Caithness Redesign Consultation Group

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Caithness Redesign Consultation Group Highland Health & Social Care Partnership North & West Operational Division Caithness Redesign of Adult Health and Social Care Services Consultation Group Terms of Reference Role The Consultation Group of the Caithness Redesign of Adult Health and Social Care Services is a forum for overseeing the review and redesign of adult services in Caithness, with particular focus on adult care and support. Its aim is to direct, oversee and support the review and redesign work in partnership with the Project Team and the wider community to ensure that any redesign of services best meets the needs of adult population both now and in the future. Aims Oversee the consultation process (this requires the group to be kept up to date on progress, setbacks etc). Ensure the direction of travel remains positive and relevant to our needs. Support and promote effective communication and dissemination of information to all stakeholders and the wider community, taking action on feedback received from the public meetings/consultations etc. Keep community updated on any interim measures needed to maintain services whilst the new services are being designed. Consider benefits realisation for business case Ensure safe delivery of service throughout redesign process, reviewing pressure points and implementing contingency plans as required Act as advocates, promoting the redesign process to ensure full public engagement. Reporting & Accountability The Consultation Group is accountable to the Project Team and the Senior Management Team of the North & West Operational Unit of NHS Highland. In addition, the Consultation Group will have a responsibility to ensure all discussions and decisions taken at its meetings are communicated to the wider public. Membership Name Designation Organisation Michelle Johnstone Area Manager NHS Highland (Chair) Karl Rosie Councillor Highland Council (Vice Chair) Raymond Bremner Councillor Highland Council Nicola Sinclair Councillor Highland Council Maimie Thompson Head of PR and NHS Highland Communications Eric Green Head of Estates NHS Highland Zhen Ron Tan Project Manager NHS Highland Alexander Glasgow Community Rep Rev R Johnston Community Rep Heather Maclean Community Rep Roger Saxon Community Rep Linda Bremner Secretary, Assoc of Community Rep Community Councils Ron Gunn Vice Chair Caithness Health Action Team Dr Alison Brooks GP Halkirk and Thurso Medical Practice Dr Sarah Rootes GP, Riverview NHS Highland Medical Practice, Wick Eann Sinclair Highlands & Islands Enterprise Lesley Kinloch District Manager, NHS Highland Caithness Pam Garbe RGH Manager, NHS Highland Caithness General Moira Gallagher Senior Staff Nurse, NHS Highland Dunbar Hospital Penny Cormack Manager, Pulteney NHS Highland House Care Home Christian Nicolson Quality Improvement NHS Highland Lead Steven Gorman Area Service Scottish Ambulance Manager Service Bruce Honeyman Staff Side Rep NHS Highland Kay Allan Area Support NHS Highland Manager Conduct of Business Chair Meetings will be chaired by the Area Manager and supported by the Vice chair. Declaration of Interest All members must declare prior to each meeting any outside interests which might have a bearing on actions, views and involvement in discussions. Potential conflicts of interest must be brought to the attention of the Chair. Membership Role It is acknowledged that members are there as representatives of the community and as such are free to express their personal views and concerns and those of others. Decision Making Decision making will be by consensus based on all views expressed. It is recognised that there may be circumstances where individual members will disagree with the majority view of the Consultation Group and are therefore free to express their dissent which will be recorded accordingly. Agenda Setting Items of business should be sent to the administrator one week in advance of meetings. Papers / Notes Notes of meetings and papers will be circulated to all Consultation Group members in a timely fashion, approx one week in advance of the meeting. Frequency Meetings will be held monthly initially. This may be altered as required, if agreed by members of the Consultation Group. Administrative Arrangements Administrative and clerical support will be provided by Kay Allan, supported by the Project Team. They will between them take notes of meetings, prepare agendas, issue notice of meetings and disseminate copies of papers. They will also organise meetings, book rooms and videoconferencing facilities as required. Review of ToR The Terms of Reference and membership of the Consultation Group may be amended or replaced at any time provided that a majority of members are in favour of such a change. Date ToR Agreed: 4th October 2018 Project Management and Reporting Structure Programme Board Senior Responsible Owner (Director of Strategic Commissioning, Planning and Performance) Caithness Redesign Project Team Caithness Redesign Consultation Group .
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